020408mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
February 4, 2008
The Harnett County Board of Commissioners met in regular session on Monday, February 4, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present: Teddy J. Byrd, Chairman
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Tim McNeill
Gary House
Staff present: Neil Emory, County Manager
Wm. A. “Tony” Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led the pledge of allegiance and prayer.
Vice Chairman Hill moved to approve the agenda as published. Commissioner Andrews seconded the motion and it passed unanimously.
Upon motion by Commissioner McNeill and seconded by Commissioner House, the Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, January 22, 2008
Reconvened Meeting, January 25, 2008
2. Budget amendments:
211 Parents As Teachers (Fund 110 – General)
Code 110-7310-465.11-00 Salaries & Wages 1,361 decrease
110-0000-334.73-10 Parents As Teachers 1,361 decrease
212 Support Our Students (Fund 110 – General)
Code 110-7309-465.32-26 Incentives 378 decrease
110-7309-465.12-00 Salaries & Wages Part-time 351 increase
110-7309-465.22-00 FICA Tax Expense 27 increase
213 Solid Waste Transfer Station Project (Fund 582 – “SW0701”)
Code 582-6600-461.45-20 Legal & Administrative 39,591 increase
582-6600-461.45-30 Engineering 4,420 decrease
582-6600-461.45-80 Contingency 35,171 decrease
214 Law Enforcement & Detention Facility Capital Project
(Fund 313 – “CP0401”)
Code 313-8300-410.45-80 Contingency 76,717 increase 313-8300-410.90-10 Interfund Transfer – General Fund 529,125 increase
313-0000-314.50-00 Sales Tax Refund 69,747 increase
313-0000-361.10-00 Interest on Investment - Centura 6,970 increase
313-0000-361.90-01 Interest on Investments - Regions 529,125 increase
215 Jail (Fund 110 – General)
Code 110-5120-420.32-49 Youth Offenders 35,000 increase
110-0000-399.00-00 Fund Balance Appropriated 35,000 increase
217 Health (Fund 110 – General)
Code 110-7600-441.30-04 Professional Services 700 increase
110-7600-441.32-26 Incentives 1,065 increase
110-7600-441.44-21 Building & Equipment Rent 1,300 increase
110-7600-441.55-12 Printing & Binding 7,880 increase
110-7600-441.58-14 Travel 2,000 increase
110-7600-441.60-33 Materials & Supplies 1,455 increase
110-7600-441.64-25 Books & Publications 600 increase
110-0000-331.76-21 Local Asthma Efforts 15,000 increase
218 Solid Waste Transfer Station Project (Fund 582 – “SW0701”)
Code 582-6600-461.45-20 Legal & Administrative 50,211 decrease
582-6600-461.45-80 Contingency 35,630 decrease
582-0000-370.80-00 Bond Premium 85,841 decrease
219 Cape Fear River Trail Capital Project (Fund 384 – “CP0705”)
Code 384-0000-361.10-00 Interest on Investments 362 increase
384-8300-465.45-80 Contingency 362 increase
220 Airport Runway & Parallel Extension Capital Project
(Fund 377 - “CP0603”)
Code 377-0000-314.50-00 Sales Tax Refund 2,294 increase
377-0000-361.10-00 Interest on Investments 13,000 increase
377-8306-465.45-80 Contingency 13,000 increase
377-8306-465.45-01 Construction 2,294 increase
221 Interfund Transfer (Fund 110 – General)
Code 110-8701-490.90-79 Interfund Transfer – Airfield
Improvements 100 100,000 increase
110-0000-399.00-00 Fund Balance Appropriated 100,000 increase
222 Airport – Airfield Improvements 100 Capital Project
(Fund 389 – “CP0801”)
Code 389-8360-465.45-01 Construction 3,400 increase
389-8360-465.45-30 Technical 2,000 decrease
389-8360-465.45-46 Preliminary Engineering 400 decrease
389-8360-465.45-67 Inspections/Quality Assurance 2,800 decrease
389-8360-465.45-20 Legal & Administrative 1,800 increase
223 Tax (Fund 110 – General)
Code 110-0000-370-20.00 Loan Proceeds – Capital Lease 72,345 increase
110-4500-410.74-76 Lease – Other Financing Uses 72,345 increase
224 Overhills Elementary School Capital Project (Fund 388 – “CP0708”
Code 388-8300-410.45-80 Contingency 451,137 increase
388-0000-361.10-00 Interest on Investments – Centura 20 increase
388-0000-314.50-00 Sales Tax Refunds 51,766 increase
388-0000-361.90-01 Interest on Investments – Regions 399,351 increase
225 Harnett/Fuquay Wastewater Project (Fund 551 – “PU012B”)
Code 551-0000-361.10-00 Interest on Investments 120,127 increase
551-0000-314.50-00 Sales Tax Refunds 35,426 increase
551-9100-431.60-57 Miscellaneous Expense 55,553 increase
226 Titan Wastewater Extension Project (Fund 554 – “PU021B”)
Code 554-0000-356.30-00 Insurance Reimbursement 340,000 increase
554-0000-361.10-00 Interest on Investments 5,512 increase
554-9100-431.45-80 Contingency 345,512 increase
227 Fort Bragg NTA Housing Water & Wastewater Extension Project
(Fund 561 – “PU0601”)
Code 561-0000-361.10-00 Interest on Investments – Centura 10,000 increase
561-0000-314.50-00 Sales Tax Refunds 710 increase
561-0000-361.40-00 Interest on Investments – Wachovia 4 increase
561-0000-361.90-01 Interest on Investments – Regions 16 increase
561-9100-431.45-80 Contingency 10,730 increase
228 Lafayette School/HWY 421 Sewer Extensions Project (Fund 565 – “PI0701”)
Code 565-9100-431.45-70 Interest During Construction 18,091 increase
565-0000-361.90-01 Interest on Investments – Regions 14,508 increase
565-0000-361.40-00 Interest on Investments – Wachovia 3,383 increase
565-0000-361.10-00 Interest on Investments – Centura 200 increase
229 Chatham County Transmission Project (Fund 566 – “PU0702”)
Code 566-0000-361.10-00 Interest on Investments 8,223 increase
566-9100-431.45-80 Contingency 8,223 increase
230 Fort Bragg Water Supply & Wastewater Treatment Project
(Fund 568 – “PU0704”)
Code 568-0000-361.10-00 Interest on Investments 5,976 increase
568-9100-431.45-80 Contingency 5,976 increase
231 Edgerton Water Tank Project (Fund 570 – “PU0801”)
Code 570-9100-431.45-80 Contingency 9,989 increase
570-0000-361.10-00 Interest on Investments 4,581 increase
570-0000-314.50-00 Sales Tax Refund 5,408 increase
232 Raw Water Intake Upgrade Project (Fund 557 – “PU0401”)
Code 557-0000-361.10-00 Interest on Investments 1,533 increase
557-9100-431.45-80 Contingency 1,533 increase
233 Coats Elementary School Gym Project (Fund 385 – “CP0706”)
Code 385-8300-410.45-80 Contingency 16,377 increase
385-0000-361.10-00 Interest on Investments – Centura 39 increase
385-0000-361.90-01 Interest on Investments – Regions 16,338 increase
234 Aging – Retired Seniors Volunteer Program (Fund 110 – General)
Code 110-0000-353.15-00 RSVP – Contributions & Donations 140 increase
110-7510-441.32-13 Special Projects 140 increase
238 Sheriff – Criminal Justice Partnership Program (Fund 110 – General)
Code 110-0000-334.51-02 Lee-Harnett Criminal Justice
Partnership Program 6,900 increase
110-5102-420.33-45 Contracted Services 400 increase
110-5102-420.32-75 Recreation Activities 500 increase
110-5102-420.41-11 Telecommunications & Postage 500 increase
110-5102-420.41-32 Utilities 1,000 increase
110-5102-420.60-33 Materials & Supplies 4,500 increase
239 Public Assistance (Fund 110 – General)
Code 110-7710-441.80-85 Progress Energy Neighbor 1,332 increase
110-7710-441.80-90 Crisis Intervention 147,045 increase
110-0000-330.77-01 Social Services Administration 148,377 increase
110-0000-353.06-00 Donations – Social Services 4,172 increase
110-7710-441.89-20 Central Electric Membership 2,100 increase
110-7710-441.89-60 Foster Care Donations 1,050 increase
110-7710-441.89-50 Elderly Assistance Donations 775 increase
110-7710-441.89-70 Christmas Cheer 247 increase
110-7710-441.88-45 Family Caregivers 213 increase
110-0000-331.77-09 Family Caregivers 213 increase
241 Sheriff (Fund 110 – General)
Code 110-0000-356.30-00 Insurance Reimbursements 4,700 increase
Capital Outlay – Equipment Not
Capitalized 4,700 increase
242 Law Enforcement & Detention Facility Capital Project (Fund 313 – CP0401)
Code 313-8300-410.45-80 Contingency 60,329 decrease
313-8300-410.45-01 Construction 60,329 increase
243 Overhills Elementary School Capital Project (Fund 388 – “CP0708”)
Code 388-0000-314.50-00 Sales Tax Refund 32,221 increase
388-8300-410.45-01 Construction 1,062,879 decrease
388-8300-410.45-20 Legal & Administrative 42,000 decrease
388-8300-410.45-22 Issuance Cost 1,107 decrease
388-8300-410.45-33 Materials & Supplies 1,121,207 increase
388-8300-410.45-60 Survey 2,000 increase
388-8300-410.45-75 Soil Analysis 35,000 increase
388-8300-410.45-80 Contingency 842,785 decrease
388-8300-410.55-12 Printing & Binding 20,000 decrease
388-8300-410.90-10 General Fund 842,785 increase
244 Public Utilities (Fund 531 – HCDPU)
Code 531-9025-431.23-01 Supplemental Retirement 100 decrease
531-9025-431.74-74 Capital Outlay 100 increase
245 South Central Wastewater Project (Fund 553 – “PU014B”)
Code 553-9100-431.45-01 T.A. Loving 4,143,000 decrease
553-9100-431.45-02 Utilities Plus 2,138,431 increase
553-9100-431.45-80 Contingency 2,004,569 increase
3. Tax refunds (Attachment 1)
4. Write-off of delinquent Health Department fees totaling $27,330.75. This is approximately 2 years of past due bills and all appropriate attempts have been made to collect them.
5. Write-off of delinquent Public Utilities accounts for the 4th quarter of 2007. All of these accounts have been delinquent for more than 3 years and total $13,229.58.
6. Change Order No. 5 for Bordeaux Construction Co., Inc. associated with the Harnett County Detention Center Project. The change order in the amount of $7,569.00 will provide for
electrical requirements for toilet room hand dryer and revisions to food service equipment requirements.
7. Harnett County Electronic Records Policy – With implementation of document imaging in several departments, a local policy is needed to ensure compliance with the NC Department of
Cultural Resources retention and disposition schedules for counties.
8. Authorization for Emergency Services to submit an application for the 2007 Hazardous Material Emergency Planning Grant on behalf of the Local Emergency Planning Committee. The amount
of the funding request is $5,000 which would finance a full scale countywide exercise to test the county’s emergency operations plan for its effectiveness in activating for a hazardous
materials event. It will also test the first responder community in response and recovery efforts in a large scale terrorism/environmental incident.
9. Revision to the Vision 100 Capital Project Ordinance – Harnett Regional Jetport
(Attachment 2)
10. Resolutions recognizing Eagle Scouts Christopher Cole and Charles Braxton Bradham (Attachment 3)
Informal comments were provided by the following citizens:
Jim Burgin and Frances Avery, candidates for county commissioner, discussed concerns with Harnett Forward Together Committee as it relates to financial matters involving Brightwater
Park. James Ray, Charter Communications, noted that Charter Communications will open an office in Lillington March 3rd in the Classic Cars facility located on Highway 421.
Commissioner Andrews moved for the appointments listed below. Commissioner McNeill seconded the motion and it passed unanimously.
Board of Equalization and Review
Dennis Boyette
Robert E. Doberstein
Thomas Moore
Howard Penny, Jr.
N. Carnell Robinson
Commissioner Andrews nominated the five board members whose terms will
expire 2-28-09.
Paula Stewart, Director, Information Technology (IT), presented a summary of responses to the request for proposals for the Color Digital Orthophotography Project. (Attachment 4) Ms.
Stewart stated that after the review committee evaluated the proposals, it is recommended that the bid be awarded to The Sanborn Map Company, Inc. Commissioner McNeill moved to award
the bid to the Sanborn Map Company, Inc., and that the Staff Attorney and IT Director be authorized to negotiate the contract and for the County Manager to execute it. Commissioner
Andrews seconded the motion and it passed unanimously.
Departmental reports were filed with the Board from Animal Control, Finance Department (Attachment 5), and Tax Department for report of Unpaid 2007 Real Estate Property Taxes in the
amount of $4,292,717.48.
In the County Manager’s Report Mr. Emory reported on the following items.
- Recycling Task Force will present its findings at its meeting this week and present its
report to the Board at the next regular Board of Commissioners meeting.
- There will be a meeting regarding school financing this week to discuss options for
Angier Elementary School.
- Hunting Committee will meet Thursday of this week.
Vice Chairman Hill moved that the Board go into closed session for the following purposes:
a) To consider and give instructions to the County legal staff concerning the handling or settlements of certain claims.
b) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County.
c) To consider and give instructions to the legal staff concerning the proposed settlement of a claim, namely the workers compensation case of Ricky Bullock vs. Harnett County. This
motion is made pursuant to N.C. General Statute Section 143-318.11 (a) (3) & (4).
Commissioner McNeill seconded the motion and it passed unanimously.
Vice Chairman Hill moved for the Board to come out of closed session. Commissioner McNeill seconded the motion and it passed unanimously.
There being no further business, Commissioner McNeill moved to adjourn. Commissioner House seconded the motion and it passed unanimously. The Harnett County Board of Commissioners
regular meeting, February 4, 2008 adjourned at 10:30 a.m.
_______________________________
Teddy J. Byrd, Chairman
_______________________________
Kay S. Blanchard, Clerk to the Board