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012208mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 22, 2008 The Harnett County Board of Commissioners met in regular session on Tuesday, January 22, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. “Tony” Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and Commissioner McNeill led the pledge of allegiance and prayer. Vice Chairman Hill moved to approve the agenda as published with addition of a public hearing and consideration of new road names. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner House had questions regarding item 4-O on the consent agenda. Commissioner McNeill moved to take item 4-O. Resolution Authorizing Economic Infrastructure Grants Program off the consent agenda and place it at the end of the regular agenda. Commissioner House seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: January 7, 2008 2. Budget Amendments: 189 Sheriff (Fund 110-General) Code 110-0000-356.30-00 Reimbursement-Ins. Proceeds 10,943. increase 110-5100-420.43-21 Maintenance & Repair-Auto 10,943. increase 191 EMS/EMS Transport (Fund 110-General) Code 110-5400-420.35-07 Assistance to Firefighters 46,301. increase 110-5400-420.60-36 Uniforms 35,000. decrease 110-5401-420.35-07 Assistance to Firefighters 19,843. increase 110-0000-331.54-03 Grant-Assistance to Firefighters 66,144. increase 110-0000-399.00-00 Fund Balance Appropriated 35,000. decrease 193 Sheriff (Fund 110-General) Code 110-5100-420.60-33 Materials & Supplies 21,058. decrease 110-5100-420.74-74 Capital Outlay 21,058. increase 194 Coats Elementary School Gym Project (Fund 385-“CP0706”) Code 385-8300-410.55-12 Printing & Binding 2,564. decrease 385-8300-410.45-80 Contingency 40,127. decrease 385-8300-410.45-30 Technical 70,481. increase 385-0000-314.50-00 Sales Tax 27,790. increase 195 Solid Waste Transfer Station (Fund 582-“SW0701”) Code 582-0000-361.10-00 Interest on Investments-Centura 1,200. increase 582-0000-314.50-00 Sales Tax Refunds 17,043. increase 582-0000-361.90-01 Interest on Investments-Regions 32,556. increase 582-6600-461.45-80 Contingency 50,799. increase 197 Special Districts (Fund 242-Special Districts) Code 242-0000-311.20-00 Ad Valorem Tax-Prior Year 1,700. increase 242-8011-420.82-20 Ad Valorem Tax Delinquent- Cypress Creek 1,700. increase 198 Tax Collection Agency (Fund 722-Tax Collection Agency) Code 722-0000-311.20-00 Ad Valorem Tax-Prior Year 15,000. increase 722-8026-420.82-02 Ad Valorem Tax Prior Year Town of Angier 15,000. increase 200 Solid Waste Transfer Station Project (Fund 582-“SW0701”) Code 582-6600-461.45-01 Construction 8,981. decrease 582-6600-461.45-80 Contingency 8,981. increase 201 Sheriff (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 47,226. increase 110-5120-420.11-00 Salaries & Wages 33,843. increase 110-5120-420.21-00 Group Insurance Expense 7,950. increase 110-5120-420.22-00 FICA Tax Expense 2,589. increase 110-5120-420.23-00 Regular Retirement 1,659. increase 110-5120-420.23-01 Supplemental Retirement 667. increase 110-5120-420.26-08 Worker’s Compensation 508. increase 202 Transportation (Fund 110-General) Code 110-0000-354.01-01 Sale of Vans 1,000. increase 110-4650-410.58-01 Training & Meetings 1,000. increase 203 Human Services Appropriation (Fund 110-General) Code 110-7999-441.31-64 Mid Carolina-PRO 98. increase 110-0000-399.00-00 Fund Balance Appropriated 98. increase 204 Animal Control (Fund 110-General) Code 110-5500-420.11-00 Salaries & Wages 25,000. decrease 110-5500-420.21-00 Group Insurance Expense 5,772. decrease 110-5500-420.22-00 FICA Tax Expense 1,913. decrease 110-5500-420.23-00 Retirement 1,125. decrease 110-5500-420.23-01 Supplemental Retirement 500. decrease 110-5500-420.26-08 Worker’s Compensation 375. decrease 110-5500-420.41-11 Telecommunications & Postage 800. decrease 110-5500-420.58-01 Training & Meetings 500. decrease 110-5500-420.58-14 Travel Admin. 500. decrease 110-5500-420.60-31 Gas, Oil & Auto Supplies 3,000. decrease 110-5500-420.60-33 Materials & Supplies 1,900. decrease 110-5500-420.60-36 Uniforms 350. decrease 110-5500-420.74-74 Capital Outlay 16,500. decrease 110-0000-356.55-01 Reimbursement-Town of Angier 10,000. decrease 110-0000-356.55-02 Reimbursement-Town of Coats 10,000. decrease 110-0000-356.55-03 Reimbursement-Town of Erwin 10,000. decrease 110-0000-356.55-04 Reimburse.-Town of Lillington 10,000. decrease 110-0000-399.00-00 Fund Balance Appropriated 18,335. decrease 205 Economic Development Appropriations (Fund 110-General) Code 110-7099-465.35-08 China-Hunan Province 27,816. increase 110-0000-399.00-00 Fund Balance Appropriated 10,000. increase 110-0000-356.41-05 Reimbursement –China Hunan Province 17,816. increase 206 Cooperative Extension-Incredible Years (Fund 110-General) Code 110-7320-465.12-00 Salaries & Wages, p.t. 3,572. increase 110-7320-465.22-00 FICA Tax Expense 274. increase 110-7320-465.26-08 Worker’s Compensation 54. increase 110-7320-465.58-14 Travel 1,017. increase 110-7320-465.60-33 Materials & Supplies 2,530. increase 110-7320-465.60-47 Food & Provisions 1,525. increase 110-7320-465.58-01 Training & Meetings 1,100. increase 110-7320-465.30-04 Professional Services 1,500. increase 110-7320-465.35-01 Stipends 800. increase 110-0000-334.73-20 Harnett County Partnership for Children 12,372. increase 207 Solid Waste Transfer Station Project (Fund 582-“SW0701”) Code 582-6600-461.45-01 Construction 24,609. increase 582-6600-461.45-80 Contingency 24,609. decrease 3. Tax refunds (Attachment 1) 4. Resolution to add Coopers Ranch Subdivision roads to state system (Attachment 2) 5. Authorization for the Finance Officer and Purchasing Agent to finalize financing with RBC Centura Bank in the amount of $72,345 for lease-purchase of Bi-Tek Land Records/CAMA Software Migration for the Tax Department. This lease-purchase was approved in the FY 2007-2008 Budget. 6. Authorization for GIS Department to accept a grant from the Center of Geographic Information and Analysis, a division of NC Department of Environment and Natural Resources in the amount of $11,664 for 2008 digital orthophotography project. 7. Authorization for Cooperative Extension to accept funds of $12,372 from the Harnett County Partnership for Children for conducting the Incredible Years Program for six months. This is a project Cooperative Extension will pilot for six months and if it is successful, will re-apply for the full amount in the next fiscal year. 8. Creation of two new Detention positions-grade 62 and one Administrative Assistant position-grade 59 in the Sheriff’s Department which will allow the Sheriff’s Office to establish a Transition Team to prepare for the move to the new Detention Center in 2009. The team will meet full time to develop polices and procedures for the new detention center. The positions will be effective February 1, 2008. 9. Two decreasing change orders for D.S. Simmons, Inc. associated with the Anderson Creek Transfer Facility Project in the total amount of $8,980.60 due to quantity adjustments in work and materials required to complete the Anderson Creek Transfer Facility. 10. Modification of Wellons Utility Acquisition Agreement originally executed on September 29, 1999 and modified first on January 17, 2006 and again on January 16, 2007. The modification today consists of extending a timeline in which the county was supposed to reimburse the Wellons Corporation for unused capacity fees as of December 31, 2006. The original agreement allowed the County to provide a credit of $710,000 in water and sewer capacity fees to the Wellons Corporation in exchange for such a deduction in the actual cash outlay at the time of acquisition. Currently approximately $410,000 of this credit has been used by the Wellons Corporation leaving approximately $300,000 due them per the original contract. 11. Authorization for re-submission to the NC State Parks & Recreation Trust Fund, a grant application for funding to renovate and expand Barbecue Park. This motion includes approval of a Capital Improvement Plan for the recreation department and adoption of the Barbecue Park Master Plan. Therefore, if the grant is awarded the County would be required to provide a match of $500,000 over a two-year period ($250,000 per year in FY 2008-2009 and FY 2009-2010). 12. Change orders for Bordeaux Construction Co., Inc.: 1. Change order No. 3. (-$6,711) Revised incoming electrical service from copper to aluminum and lower exiting water line and relocate existing electrical lines. 2. Change order No. 4. (+$59,471) Revised water vault details per requirement for Harnett County Department of Public Utilities. 13. Write-off of delinquent Emergency Medical Services accounts in the amount of $22,811.98. 14. Installment Financing Agreement with RBC Centura to allow the purchase of Emergency Medical Service software in the amount of $143,958.75. Vice Chairman Hill moved for the appointments listed below. Commissioner House seconded the motion and it passed unanimously. Dunn Area Tourism Authority Re-appointment for a one-year term of Billy Tart and Ricky Johnson with Billy Tart to serve as Authority Chairman. Juvenile Crime Prevention Council Re-appointment of Lynn Lambert as a board member Ralph Thurman, Transportation Manger, reported on the Community Transportation Grant Program and noted that as part of the grant application process, a public hearing is required by the State and Federal regulations. The public hearing allows Harnett County residents to provide input for the program provided the Harnett Area Rural Transit System (HARTS) for FY 2008-2009. Allocated funds for this grant is $361,423 with a local match of $48,423. Chairman Byrd called a public hearing to order regarding the grant application to be submitted to the North Carolina Department of Transportation and opened the meeting for input from citizens. No comments were offered and Chairman Byrd closed the public hearing. Mark Locklear, Manager, Planning Services, presented a zoning change request for Zeke Gilas, .51 acre, from RA-30 to Commercial Zoning, located at 9131 US 401 N, Hector’s Creek Township. The Planning Board voted unanimously to recommend approval of the request. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to approve the zoning change as presented. Vice Chairman Hill seconded the motion and it passed unanimously. Mark Locklear, Manager, Planning Services, presented a zoning change request for Charles & Arlene Currin, 3 tracts totaling 3.96 acres, from RA-20R to Commercial Zoning located on Hwy 87 North, Barbecue Township. The Planning Board voted unanimously to recommend approval of the request. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Comments were received from Lori O’Maille, Exit Realty & Assoc., Sanford, NC, in favor of the zoning change. There being no further comments, Chairman Byrd closed the public hearing. Commissioner McNeill moved to approve the zoning change as presented. Commissioner House seconded the motion and it passed unanimously. Clint Willams, E-911 Operations Administrator, presented a list of proposed road names for the purpose of Enhanced 911. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to approve the list of road names as presented. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 3) Commissioner McNeill moved to adopt a resolution in support of a request from Carolina Lakes Property Owners Association for NC DOT to install a traffic light at the intersection of Carolina Lakes Road and Buffalo Lakes Road. Commissioner House seconded the motion and it passed unanimously. (Attachment 4) Departmental reports were filed with the Board from Health Department, Planning and Inspections, and Finance Department (Attachment 5). Mr. Emory noted that the County has been invited to participate in a funding campaign to name the Local Government Wing at the UNC School of Government. The Board will consider the matter during the budget process. Mr. Emory announced he will retire as Harnett County Manager in the fall of 2008. There being no further business, Chairman Byrd recessed the meeting at 8:40 p.m. The Board will reconvene on Friday, January 25th at 11:30 a.m. to consider a resolution authorizing Economic Infrastructure Grants Program. The grant application is for the Brightwater Science and Technology Park – Harnett Health Service Infrastructure Improvements Project.