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010708mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 7, 2008 The Harnett County Board of Commissioners met in regular session on Monday, January 7, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Tim McNeill Gary House Commissioner Dan B. Andrews was absent due to illness. Staff present: Neil Emory Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Vice Chairman Hill led the pledge of allegiance and prayer. Commissioner McNeill moved to approve the agenda as published with deletion of item 4P from the consent agenda (change orders for Detention Center project). Commissioner House seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Vice Chairman Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, December 3, 2007 2. Budget amendments: 168 Public Buildings (Fund 110-General) Code 110-4700-410.43-17 Public Buildings-Maintenance & Repair Grounds 3,400. increase 110-6500-406.60-33 Harnett Regional Jetport –Materials & Supplies 3,400. decrease 169 EMS (Fund 110-General) Code 110-0000-370.20-00 Loan Proceeds-Capital Lease 213,908. increase 110-5400-420.74-76 Lease-other financing uses 213,908. increase 172 Health (Fund 110-General) Code 110-7600-441.60-33 Materials & Supplies 9,000. increase 110-7600-441.60-46 Medical Supplies & Drugs 4,000. increase 110-7600-441.64-25 Books & Publications 7,000. increase 110-0000-331.76-20 Pandemic Influenza 20,000. increase 174 Sheriff (Fund 110-General) Code 110-0000-336.16-01 Asset Forfeiture 2,914. increase 110-5100-420.60-33 Materials & Supplies 2,914. increase 178 Solid Waste (Fund 580-Solid Waste Code 580-0000-356.30-00 Insurance Proceeds 2,122. increase 580-6600-461.43-15 Maintenance & Repair-Bldg. 2,122. increase 179 Emergency Response Planning (Fund 263-Emergency Response Planning) Code 263-5251-420.74-74 Capital Outlay 7,000. increase 263-5251-420.41-11 Telecommunications & Postage 7,000. decrease 180 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-0000-361.90-01 Interest on Investments-Regions 70,000. increase 553-0000-361.10-00 Interest on Investments-Centura 6,306. increase 553-9100-431.45-70 Interest during Construction 76,306. increase 181 EMS (Fund 110-General) Code 110-0000-370.20-00 Loan Proceeds-Capital Lease 143,959. increase 110-5400-420.74-76 Lease-Other Financing Uses 143,959. increase 183 Public Buildings (Fund 110-General) Code 110-4700-410.44-21 Building & Equipment Rent 6,850. increase 110-0000-399.00-00 Fund Balance Appropriated 6,850. increase 184 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.90-40 Interfund Transfer-East Central 150,000. increase 531-0000-399.00-00 Fund Balance Appropriated 150,000. increase 185 East Central Improvements Project (Fund 567-“PU0703”) Code 567-0000-389.50-00 Interfund Transfer-HCDPU 150,000. increase 567-9100-431.90-30 Interfund Transfer-HCDPU 150,000. increase 186 Cape Fear River Trail Capital Project (Fund 384-“CP0705”) Code 384-0000-389.10-00 Interfund Transfer-General Fund 300,000. increase 384-8300-465.90-10 Interfund Transfer-General Fund 300,000. increase 187 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-44 Interfund Transfer-Cape Fear 300,000. increase 110-0000-399.00-00 Fund Balance Appropriation 300,000. increase 3. Tax refunds (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2) 5. Authorization for Emergency Medical Services to accept a Firefighters Grant award from Homeland Security. The approved project cost is $66,144.00. The Federal share will be $59,529.00 with a local cash match of ten percent or $6,615.00. EMS will use the funding to purchase personal protective equipment for all EMS employees. 6. Lease agreement with Sandhills Antique Farm Equipment Club, Inc. for use of approximately 20 acres of farm land adjoining Johnston Industries, formerly known as Harnett Production Enterprises sheltered workshop at the Governmental Complex. The land will be used for educational purposes associated with the proposed Harnett Regional Agricultural Fair. The agreement is for a period of ten years and for the sum of ten dollars paid by each party to the other. 7. Resolution for Harnett County to participate in the North Carolina Department of Transportation grant application for FY 2008-2009. (Attachment 3) 8. Amendment to the Personnel Ordinance regarding Article VI. Leaves of Absence Section 12. Sick Leave to include all events qualifying for Family Medical Leave (ie adoption, birth and bonding time). Sick leave, with pay, is not a right which an employee may demand; but, a privilege granted by the Board of Commissioners for the benefit of an employee. Sick leave shall be granted to an employee absent from work for any of the following reasons: - Any absence that is approved as a qualifying event under the Family and Medical Leave Act - Sickness or bodily injury - Exposure to a contagious disease when continuing to work might jeopardize the health of others - Required physical or dental examination or treatment - An illness or medical appointment of an employee’s spouse, child, parent, or parent-in- law that requires the presence of the employee - Death in the employee’s immediate family as define below (may not exceed three days for any one occurrence, except by special permission from the department head) Note: The term “immediate family” includes wife, husband, mother, father, brother, sister, daughter, son, grandmother, grandfather, grandson, granddaughter, aunts and uncles. Included are the step, half, in-law, loco parentis relationship, and those living within the same household. Notification of the desire to take sick leave should be submitted prior to the leave or not later than two (2) hours after the beginning of the next scheduled workday. In the case of non-emergency situations, such as routine doctor appointments, notification should take place on the workday following the making of the appointment. 10. Lease agreement between Harnett County and Richard W. Gregory for lease of 39.73 acres off State Road 1510, a former Harnett County landfill. The property is to be used for hunting purposes. The term of the agreement is one year and the total rent amount is $198.75. Mr. Gregory has the right of first refusal to extend the lease for ten additional terms of one year, provided he is not in default of the agreement. The annual rental amount during any such extension shall be as agreed upon by the parties. 11. Authorization for Vanessa W. Young, Finance Officer and Judy Strickland, Purchasing Agent to finalize financing with RBC Centura Bank in the amount of $143,958.75 for lease-purchase of Emergency Medical Service Firehouse software for the Harnett County EMS Department approved in the FY 2007-2008 budget. 12. Authorization for Public Utilities to use sole source method for purchase of a software package from Bentley, Inc. The software is an upgrade of an existing software module currently used. The amount of purchase is $13,000 and was approved as capital outlay in the FY 2007-2008 operating budget. 13. Authorization for Cooperative Extension to submit a two-year grant proposal, in the amount of $34,135, to the Harnett County Partnership for Children for implementation of the Incredible Years Parenting Education Curriculum. If funded, the 14-week training would target parents and guardians of children ages 2 to 4 who are reported to exhibit behavior problems. These programs/seminars would be conducted three times in a period of 1 ½ years. The training would be offered free as an extended outreach of ongoing total parenting education efforts. 14. Revised Harnett Area Rural Transit System Drug and Alcohol Policy. A site visit to HARTS from NC DOT identified omitted statements in the current policy such as random test times, excused absences, effects of alcohol, and drug measurements. The revised Policy includes all statements required by NC DOT. 15. Write-off of delinquent Emergency Medical Services accounts for the month of November, 2007. Total amount to be written off is $3,434.63. 16. Authorization for Sheriff’s Department to accept a cash donation of $100.00 from Arthur Papadopoulos of Arthur’s Pizzeria, Dunn, NC. 17. Lease with the Harnett County Board of Education for use of Barbecue Park, a 26.75 acre tract of land located on the south side of NC Highway 27 in Barbecue Township. The lease will allow Barbecue Park to be used as a park area for the citizens and residents of Harnett County for a period of 30 years. Gary Ross, 1148 Melody Lane in Forest Ridge Subdivision, praised Spout Springs Fire Department for its services during a recent house fire. Mr. Ross also asked about the status regarding his request at the last Board meeting for abolishment of hunting deer with dogs. Vice Chairman Hill moved to appoint Everett Blake, III to the Town of Angier Planning Board as Extraterritorial Jurisdiction member with term ending December 31, 2009. Commissioner House seconded the motion and it passed unanimously. Mr. Blake was nominated by Chairman Byrd. Michael Watson, Chief Executive Officer, Sandhills Center Operations, presented an update regarding mental health services provided by the Sandhills Center. Mr. Watson reported on the following items - finances are strong - closure of Dix has been delayed - substance abuse detox program has been expanded - Sandhills has a goal to reduce state hospital admissions - efforts to start a 16-bed mental health program at former Good Hope Hospital facility - review of patient records to determine if treatment is needed - development of child mental health services - jail diversion program Commissioner House presented a proposed resolution regarding hospital services in Harnett County. The motion by Commissioner House to adopt the resolution failed due to lack of a second. (Attachment 4) Jennifer Slusser, Staff Attorney, presented for the Board’s consideration two resolutions authorizing the institution of condemnation proceedings for the acquisition of property for the South Central Waste Water Project. The required easements are on property owned by (1) Martin S. Salazar and, (2) Cheryl A. Moore-Felton and Jonathan Felton. Commissioner McNeill moved to adopt both resolutions. Commissioner House seconded the motion and it passed unanimously. (Attachments 5A and 5B) Jennifer Slusser, Staff Attorney, presented for the Board’s consideration a reimbursement contract with Stafford Land Company, Inc. wherein Stafford makes certain improvements and connections to the County Waste Water Collection System for the purpose of installing and extending the County Waste Water Collection System to serve a residential subdivision known as Highgrove at Anderson Creek and surrounding developments pursuant to the South Central Wastewater Collection, Phase 1A project of Harnett County. Upon final acceptance by Harnett County of the utility infrastructure, Harnett shall pay Stafford for the costs associated with the design, permitting, construction and installation of the Highgrove Force Main at the lesser of the following: (1) a cost no greater than the unit cost Harnett County would pay had Harnett contracted the project directly as a part and portion of the South Central Waste Water Collection Phase 1A project/ or (2) the costs incurred by Stafford associated with the design, permitting, construction and installation of the Highgrove Forcemain. Upon acceptance of the utility infrastructure by Harnett, Stafford shall convey the infrastructure to Harnett County. Stafford shall also convey all necessary access and utility easements through Staffords’s property to Harnett County. Harnett County shall provide pump and haul services for up to fifty units in the development prior to Harnett’s connection and approval of the utility infrastructure to the County’s system, provided that the failure to connect and approve is not the fault of Stafford. Commissioner McNeill moved to approve the contract. Vice Chairman Hill seconded the motion and it passed unanimously. Departmental reports were filed with the Board from the Health Department, Planning & Inspections, Veteran’s Service and Finance. Commissioner McNeill moved for reimbursement of permit fees for the Johnsonville Community Center shelter, constructed behind the Community Center building, in the amount of $423.00. Vice Chairman Hill seconded the motion and it passed unanimously. Commissioner McNeill moved to deny a request from Mark Gettleman to waive a fine from Public Utilities. Commissioner House seconded the motion and it passed unanimously. Commissioner McNeill moved that the Board go into closed session for the following purposes: (1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and (2) To consider and give instructions to the County staff concerning the handling of a claim. This motion is made pursuant to N.C. General Statute Section 143-318.11 (a (4)&(3). Commissioner McNeill moved for the Board to come out of closed session. Commissioner House seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, January 7, 2008, adjourned at 10:25 a.m.