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011805m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 18, 2005 The Harnett County Board of Commissioners met in regular session on Tuesday, January 18, 2005, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Commissioner Tim McNeill was absent due to illness. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order and Commissioner Andrews led the pledge of allegiance and prayer. Commissioner Hill moved to approve the agenda as published with changes listed below. Commissioner Andrews seconded the motion and it passed unanimously. delete: item 8, zoning change request for Brafford Properties, at request of the applicant. add to consent agenda: resolutions recognizing two Eagle Scouts add to regular agenda: two public hearings regarding Scattered Site Housing Program, and a resolution of support for Harnett Forward Together Committee Upon motion by Commissioner Andrews and seconded by Commissioner Titchener, the Board approved the following items on the consent agenda: 1. Minutes: Regular Meeting, January 3, 2005 Special Meeting, January 14, 2005 2. Budget Amendments: 247 Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 122,000. increase 531-9000-431.90-36 Interfund Transfer-Carolina Lakes Sprayfield Project 122,000. increase 248 Public Buildings (Fund 110-General) Code 110-4700-410.43-15 Maint. & Repairs-Bldgs. 28,300. increase 110-8200-450.43-18 Landscaping 28,300. decrease 249 Governing Body (Fund 110-General) Code 110-0000-334.41-09 Dept. of Trans. Paving (Bunnlevel) 19,000. increase 110-4100-410.31-36 D.O.T. Paving (Bunnlevel) 19,000. increase 250 Retired Seniors Volunteer Program (Fund 110- General) Code 110-0000-353.15-00 Donations-RSVP 100. increase 110-7510-441.32-13 RSVP Special Projects 100. increase 251 General Services (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 2,775. increase 110-4600-410.43-21 Maint. Repair & Auto 2,775. increase 252 Health (Fund 110-General) Code 110-7600-441.60-45 Drugs 1,489. increase 110-0000-331.76-12 Family Planning 1,489. increase 253 Sheriff (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 2,222. increase 110-5100-420.43-21 Maint. & Repair 2,222. increase 254 Parks & Recreation (Fund 110-General) Code 110-8200-450.31-87 Dunn-Erwin Trail 2,536. increase 110-0000-399.00-00 Fund Balance Appro. 2,536. increase 255 Governing Body (Fund 110-General) Code 110-4100-410.60-53 Dues & Subscriptions 1,000. increase 110-0000-399.00-00 Fund Balance Appro. 1,000. increase 256 Volunteer Center (Fund 110-General) Code 110-7551-441.60-47 Food & Provisions 200. increase 110-0000-399.00-00 Fund Balance Appro. 200. increase 257 Public Buildings (Fund 110-General) Code 110-4700-410.52-54 Insurance & Bonds 5,000. increase 110-0000-399.00-00 Fund Balance Appro. 5,000. increase 258 Agricultural Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.60-57 Other 1,000. decrease 370-8301-465.45-20 Legal & Administrative 500. increase 370-8302-420.45-20 Legal & Administrative 500. increase 262 Sheriff (Fund 110-General) Code 110-0000-336.15-00 Controlled Substance Tax 5,748. increase 110-5100-420.58-01 Training & Meetings 2,500. increase 110-5100-420.58-14 Travel 3,248. increase 3. Tax refunds and releases (Attachment 1) 4. Authorized a new position in Management Information Systems (MIS) to assist with high level technical support duties primarily in the Tax Department due to the new billing and collections system implementation. The job title is Database Administrator with position classification pay grade 74. 5. Resolution to correct typo in Zoning Ordinance text amendment that was adopted November 15, 2004. (Attachment 2) 6. Reclassification of Administrative Assistant position that serves as supervisor of the newly created Customer Service Center in the Tax Department. The position classification will change from pay grade 63 to 65. 7. Appropriation of $1,000. to the Averasboro Battlefield Commission to offset the cost of security for its last event. In past years this service was provided by the Sheriff’s Department at no charge. 8. Appropriation of $14,000. to fund the County’s portion to purchase the Dunn Erwin Trail from North Carolina Rail Trails. The Dunn-Erwin Trail Authority has been awarded a Department of Transportation Enhancement Grant to enable the purchase of the Trail. In phase I of II, the County will be accepting ownership of the trail and is being asked to fund its portion of the required match. The match breakdown is for the County to pay $14,000., Erwin $5,600., and Dunn $8,400. Funds for phase II will be applied for within the next two years and the required match will be less. Phase II of the project will be to pave the walking and pedestrian trail. 9. Resolution seeking North Carolina General Assembly Funding for the Support of the Fort Bragg/Pope Air Force Based Regional Land Use Advisory Commission (RLUAC) (Attachment 3) 10. Resolutions recognizing Eagle Scouts Johnathan Paul Tripp and William Nicholson Creel III (Attachment 4) In the informal comment portion of the meeting, Raymond Currin asked questions regarding the deletion of the public hearing and consideration of the Brafford Properties zoning change request from the agenda. The item was removed from the agenda at the request of the applicant, Brenda Brafford. Commissioner Hill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Harnett County Public Library Board of Trustees Tom McClay for a 3-year term to expire 1-8-08 nominated by Commissioner Andrews Nursing Home Community Advisory Committee Stephanie Rollins for a 1-year term to expire 1-31-06 nominated by Commissioner Byrd Anderson Creek Senior Center Advisory Committee Flora Brown, Jean Burgess, Bertha Kinton, and Annie Mitchell for 3-year terms to expire 1-31-08, nominated by Commissioner Andrews Harnett County Planning Board Howard Penny, Jr. for a 3-year term to expire1-31-08 nominated by Commissioner Byrd Wiley Pope for a 3-year term to expire 1-31-08 nominated by Commissioner Titchener Jennifer Walker, Director, Cooperative Extension, presented for the Board’s consideration a request from the Child Care Resource & Referral Program to resubmit a grant application for a $30,449. grant entitled “Top Notch Teachers” which would provide a bonus for teachers in 4 or 5 star child care facilities. Commissioner Hill moved to authorize submission of the application. Commissioner Andrews seconded the motion and it passed unanimously. Ms. Walker also requested that a grant application be submitted to North Carolina Governor’s Crime Commission in the amount of $100,000. for Teens As Parents program to continue the program for FY 2005-06. The program addresses the needs of pregnant and parenting youth in Harnett County. Commissioner Titchener moved to authorize submission of the application. Commissioner Hill seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a zoning change request for Northwest Volunteer Fire Department from RA-30 to Commercial, .89 acres, SR 1427 (Christian Light Road), Hector’s Creek Township. The Planning Board recommends approval. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to approved the zoning change request. Commissioner Titchener seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a proposed free-standing ordinance for the unzoned section of Harnett County (Stewart’s Creek Township). The proposed ordinance is titled “Junk Motor Vehicles, Junkyards and Abandoned Manufactured Homes Ordinance for the Unzoned Section of Harnett County, North Carolina. The Planning Board recommends approval of the proposed ordinance. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Comments were received from the following citizens: 1. Don Beamon, Bunnlevel, spoke against adoption of the proposed ordinance. He questioned the zoning administrator enforcing this ordinance since there is no zoning in Stewart’s Creek. He also questioned whether the public hearing was properly advertised. Dwight Snow, County Attorney, explained the legality of the ordinances. Chairman Byrd closed the public hearing and asked for discussion from the Board. After discussion by the Board, Chairman Byrd opened the meeting up for additional comments from the public. 2. Frank Dorman, Dunn, noted that this proposed ordinance would affect his business and he has questions. 3. Bill Green, Buies Creek, suggested that garage owners meet with the Board to work this thing out. 4. Dave Juarez, Sheriff Johnson Road, Lillington, says the ordinance would put an undue burden on people. Chairman Byrd closed the public hearing. Commissioner Hill moved that the issue be discussed in a work session with a committee from the group of garage owners. Commissioner Andrews seconded the motion and it passed unanimously. Joseph Jeffries, Chief Planner, presented a proposed text amendment to the Zoning Ordinance related to Planned Unit Development. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public regarding the proposed text amendment. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt the resolution approving the Zoning Ordinance text amendment. Commissioner Hill seconded the motion and it passed unanimously. (Attachment 5) Chairman Byrd called to order a public hearing on the closeout of Community Development Block Grant (CDBG) FY 02 Scattered Site Housing Grant Program. Patt Crissman, The Wooten Company, explained that twelve (12) houses were rehabilitated and all grant money has been expended. Chairman Byrd opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Hill moved to approve execution of all documents associated with the closeout of the FY 02 CDBG Program. Commissioner Andrews seconded the motion and it passed unanimously. Chairman Byrd called to order at public hearing on Community Development Block Grant (CDBG) FY 05 Scattered Site Housing Grant application. Patt Crissman, The Wooten Company, noted that this is the first of two public hearings required prior to submission of the grant application. Ms. Crissman explained that Scattered Site Housing funds may be used for rehabilitation of low and moderate income owner- occupied housing located anywhere in the County. The towns of Angier, Coats, Dunn, Erwin, and Lillington are expected to participate in this program as they did in the FY 02 program. Chairman Byrd opened the meeting for comments from the public. Comments were received from the citizens listed below. 1. Mildred Morris, spoke on behalf of her mother Mrs. McNeill, 208 Cedar Grove School Road, Lillington. Ms. Morris asked about the application process and stated that her mother’s house needs renovations. 2. Novele McLean, Dunn, also asked about making application for assistance. Her house is made of pressboard and needs repairing. 3. Brenda McKoy, 465 E. Cornelius Harnett Boulevard, Lillington, would like to apply for assistance for needed repairs to her house. Ms. Crissman explained the application process for house renovation assistance. She stated that another public hearing is required before the grant application from the County may be submitted. That public hearing is scheduled for February 21, 2005. Chairman Byrd closed the public hearing. No action by the Board is needed at this time. Dwight W. Snow, County Attorney, presented for the Board’s consideration a proposed resolution expressing Harnett County’s commitment to support loan to Harnett Forward Together Committee (HFTC) for purchase and upgrade of Galey & Lord Industries, LLC Facility in Erwin. Commissioner Hill moved for adoption of the resolution. Commissioner Titchener seconded the motion and it passed unanimously. (Attachment 6) Departmental reports were filed with the Board from Central Permitting, Emergency Medical Services, Animal Control, Economic Development, Veteran’s Affairs, and Changes in Fund Balance (Attachment 7) Mr. Emory reported on the following items: th - The year long celebration of the County’s 150 birthday will include a variety of activities. The first being a birthday party, including cake and special historical displays a the Courthouse on February 7. - Plan for transfer of assets and resources of Northern Harnett Rescue to Northwest Fire Department and ambulances to the County. Commissioner Andrews moved to instruct the County Manager to continue with the current plan so that the transfer will be the same as the Angier-Black River transfer last year. Commissioner Hill seconded the motion and it passed unanimously. - Request from Harnett County Schools for the Commissioners to adopt a resolution seeking support from the North Carolina General Assembly regarding funding of schools. The resolution has been adopted by the Board of Education. The Commissioners will consider the resolution at a future meeting. There being no further business, Commissioner Hill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, January 18, 2005, adjourned at 8:45 p.m. ___________________________________ Teddy J. Byrd, Chairman ___________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4. Attachment 5. Attachment 6.