030220aAGENDA ITEM L/-A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
February 17 , 2020
The Harnett County Board of Commissioners met in regular session on Monday, February 17 ,
2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B . Johnson, Commissioner
Barbara McKoy, Commissioner
Gordon Springle, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 6:00 pm. Commissioner Springle led the Pledge
of Allegiance and invocation.
Chairman Penny called for any additions or deletions to the published agenda. Commissioner
Springle moved to approve the agenda as published. Vice Chairman Miller seconded the motion
that passed unanimously.
Vice Chairman Miller moved to approve items on the consent agenda. Commissioner McKoy
seconded the motion, which passed unanimously.
1. Minutes: February 3 , 2020 Regular Meeting
2 . Budget Amendments:
14 7 Sheriff Office
Code 1104310 586000
1104310 330210
1104310 330210
352 Medical Examiner
Code 1104530 544085
1109910 599000
Public Safety
2017 Edward Byrne Justice Grant
2018 Edward Byrne Justice Grant
Medical Examiner
Contingency
18,384 increase
14,584 increase
3,800 increase
50,000 increase
50,000 decrease
February 17 , 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
030220a HCBOC Page 2
183 Emergency Response Planning
Code 2148403 523010 Books, Media, & Publications
2148403 524010 M & R Supplies -Buildings
2148403 526010 Office Supplies
2148403 535010 R & M -Buildings
2148403 535030 R & M -Vehicles
2148403 557000 Capital Outlay -Vehicles
764 Sheriff/Jail
Code 1104390 539020
1104390 380850
880 Sheriff/Jail
Code 1104390 539020
1104390 380850
Laundry & Dry Cleaning
Insurance Settlement
Laundry & Dry Cleaning
Insurance Settlement
3. Tax rebates, refunds and releases
5 00 decrease
500 decrease
3,000 decrease
500 decrease
5 00 decrease
5,000 increase
96,000 increase
96,000 increase
104,000 increase
104,000 increase
4. Administration requested approval of the Proclamation to Honor Kimberly S. Hargrove.
s. Harnett County Sheriffs Office requested approval to accept the donation of a six-month
old Bloodhound, valued at $1,000, from Deputy Michael McCoy.
6. Harnett County Sheriffs Office requested approval of the 2020 Detention Center Health
Plan. Harnett County contracts with Southern Health Partners, Inc. to provide medical
care to the Harnett County Detention Center.
7. Harnett County Emergency Services requested approval of the Designated Agents form
for the Hurricane Dorian Hazard Mitigation Grant. These agents will be responsible for
signing numerous state and federal grant documents related to the application, award and
execution of this grant. The Hazard Mitigation Grant Program is designed to assist local
governments by offering funding for projects that will lessen the impact of future
disasters to our government and citizens.
8. Harnett County Public Library requested approval of an award of bid to Bibliotheca, LLC
for the installation, maintenance, and warranty of a Radio Frequency Identification
(RFID) System for the Harnett County Resource Center and Library. Bibilotheca's
proposal was chosen over other proposals based on weighted scores for certain criteria.
RFID is a technology that uses electromagnetic fields to automatically identify tags
attached to physical items. RFID implementation will benefit all users in our rapidly
growing patron-base by freeing up staff availability, streamlining our circulation
processes, providing a more accurate foot traffic report, enforcing an additional layer of
security and inventory control, and simplifying collection management. (Attachment 1)
February 17, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
030220a HCBOC Page 3
9 . Hamett County Finance Officer and Budget Officer requested approval of the revised
Fiscal Policy for Hamett County. The revisions will enhance the policy to include budget
preparation and administration.
10. Hamett County Tax Department reported total unpaid FY 2019/2020 property truces
totaling $2,596,213.55 , as of January 31. 2020, constituting a lien on real property. The
Hamett County Board of Commissioners ordered the Tax Administrator to advertise,
pursuant to NCGS I 05-369, unpaid taxes for the fiscal year 2019-2020 that constitute a
lien on real property.
Chairman Penny presented Mrs. Kimberly S . Hargrove with a proclamation recognizing her 34
years of dedicated service to the citizens of Hamett County. North Carolina Secretary of State
Elaine Marshall presented Mrs. Hargrove with the Order of the Long Leaf Pine.
Chairman Penny opened the floor for informal comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes. The following citizens addressed the Board:
Jerry Rivas of 364 Twin Ponds Road in Sanford
Joe Langley of298 Kirk Adams Road in Angier
Tammy Truelove of 179 Knight Estates Circle in Fuquay-Varina
John Linderman, owner of 1211 Jackson Road in Fuquay-Varina
Floyd Hein of 411 Raney Drive in Spring Lake
Geri Ritts of 25 Ben Court in Bunnlevel
Carina Bibbens of 2614 McDougald Road in Lillington
Mrs. Stewart was asked to follow-up with Mrs. Truelove regarding her request for guidance on
what she can do about deer dogs . Chairman Penny reminded everyone that it would take a
legislative action to change the game laws in Harnett County.
Vice Chairman Miller moved to approve the following appointments. Commissioner Springle
seconded the motion that passed unanimously .
Board of Equalization and Review
George Thurman, representing District 1, was re-appointed for a two-year term
expiring February 28, 2022 .
Joe Miriello, who represents District 3, was given a second waiver of term limit and
re-appointed for a two-year term expiring February 28, 2022.
Bobby Doberstein, representing District 5, was re-appointed for a two-year term
expiring February 28 , 2022 .
Board of Health
Amanda Langdon was appointed to serve on this board as the veterinarian
representative for a term of three years expiring February 28, 2023.
February 17 , 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
030220a HCBOC Page 4
Harnett County Commission for Women and Youth
Allison Fenderson was reappointed to serve on this board for a term of three years
expiring March 31, 2023.
Larry Smith, Director of Harnett County Emergency Services, presented Benhaven Emergency
Service's request for approval to purchase approximately three acres ofland, not to exceed
$65,000, at 13151 Hwy 27 West to construct a substation (Station 3). Benhaven Emergency
Services Chief Andy Thomas said their station addition/relocation plan has been reviewed and
approved by NC OSFM as meeting the maximum coverage for their five mile district. He said
this substation would bring multiple parcels and proposed sub divisions into the 5-mile for
insurance purposes. Chief Thomas noted their 5-year capital plan for 20/21 has funding for this
land purchase and would not require financing. Vice Chairman Miller moved to approve the
request as presented. Commissioner Johnson seconded the motion that passed unanimously.
Mark Locklear, Director of Harnett County Development Services, petitioned the Board for a
public hearing: Proposed Zoning Change: Case# PLAN 1912-0001, Landowner/ Applicant:
Emilio & Danielle Flores; 2.0 +/-acres; Pin# 0654-66-0008.000; From RA-30 to Commercial
Zoning District; US Hwy 401 N; Hector's Creek Township. The site is currently occupied by a
single-family structure and a detached garage. Surrounding land uses included undeveloped
land, several non-residential uses (Spence Mill Industrial Park) as well as low-density residential
and agricultural uses. Services available are Harnett County public water and private septic tank.
Mr. Locklear noted that on February 3, 2020, the Harnett County Planning Board voted
unanimously ( 4-0) to recommend approval of application based on compatibility with the Land
Use Plan and the growing nature of this area. He said no one spoke in opposition.
Mr. Locklear stated staffs evaluation as:
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community. REASONING: The impact to the surrounding community is
reasonable, as there are several nonresidential uses in this area.
The requested zoning district is COMPATIBLE with the existing Land Use
Classification. REASONING: The requested zoning to Commercial is compatible with
the overall land use classification of Employment Mixed Use, as well as within the
Compatibility Development Target area. Per the County's Land Use Plan Employment
Mixed Use areas "are located along major thoroughfares and include prime locations for
economic development opportunities."
The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning would enhance or maintain the public health, safety
and general welfare due to the potential site improvements that could take place.
The request is for a SMALL SCALE REZONING and should not be evaluated for
reasonableness. REASONING: Due to the size of these parcels and the Land Use
compatibility, this application does not need to be considered for a Small Scale Rezoning.
February 17, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
030220a HCBOC Page 5
Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial
would not have an unreasonable impact on the surrounding community based on the
nonresidential growth patterns ofthis area as well as compliance with the County's Land Use
Plan. It is recommended that this rezoning request be approved.
Chairman Penny called to order a public hearing on the matter and opened the meeting for
comments from the public.
Emilio Flores, the owner and applicant, spoke in favor of the rezoning . Mr. Flores
responded that he might utilize the existing house on the property as office space for his
commercial landscape business.
Seeing no one else move, Chairman Penny closed the public hearing. Commissioner Springle
moved to approve the requested rezoning to Commercial, as it would not have an unreasonable
impact on the surrounding community based on the nonresidential growth patterns of this area as
well as compliance with the County's Land Use Plan. Vice Chairman Miller seconded the
motion, which passed unanimously.
Ms. Stewart presented the following reports:
Harnett County Veterans Services Activities Report -January 2020
Harnett County Public Health Activities Summary -January 2020
Interdepartmental Budget Amendments
Mrs. Stewart informed the Board that the cost to construct the new access driveway into North
Harnett Primary from NC 210 has increased $900,000 due to litigation and other issues. The
project is now estimated at over $1.4 million. She reminded commissioners that the County
currently has an agreement with NCDOT for the design and construction of the North Harnett
Primary access road. The County previously agreed to pay approximately $200,000 towards this
project. Mrs. Stewart asked the Board if they wish to pay the additional $900,000 or let the
project go. She said the access road does not seem to be a high priority for the Board of
Education and confirmed that there is already an emergency access out from the school. Mr.
Snow answered that the Board has 60 days to respond. Commissioner Springle moved to table
the issue. Commissioner McKoy seconded the motion, which passed unanimously.
Mrs . Stewart also announced that US Congressman Mark Walker plans to visit the District l lA
Veteran Treatment Court in Harnett County on Wednesday.
Chairman Penny called for any new business. Vice Chairman Miller talked about the NCDOT's
SWAT-A-LITTERBUG Program where citizens can report the license plate of anyone they see
littering. He also announced the 2020 Spring Litter Sweep event scheduled for April 22, 2020.
Vice Chairman Miller encouraged citizens to pick up litter on their own if they are unable to
participate in the County's events. He noted the County would help provide supplies for litter
events if needed.
Commissioner Springle moved that the Board go into closed session for the following purpose:
February 17, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
030220a HCBOC Page 6
1) Consultation with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of a certain claim; and
2) To instruct the County staff concerning the position to be taken by the County in
negotiating a contract for the acquisition of real property; and
3) To discuss a certain personnel matter.
This motion is made pursuant to N .C. General Statute Section 143-318.l l(a)(3)&(5) &(6).
Commissioner McKoy seconded the motion that passed unanimously.
Commissioner Springle moved that the Board come out of closed session. Vice Chairman
Miller seconded the motion that passed unanimously.
Commissioner Johnson moved to adjourn the meeting at 7 :26 pm. Commissioner McKoy
seconded the motion, which passed unanimously .
Howard Penny, Chairman Margaret Regina Wheeler, Clerk
February 17, 2020 Re gular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
030220a HCBOC Page 7
r-....a. .a.L"'-'-'"".&u•..1..a.:.,1-, • .A. Blbllotheca Tech Logic Project Cost $92,867.92 $67,392.95 $63,346.52 $80,340.95 $111,136.97 Maintenance Costs Years 2-5 $48,769.00 $22,059.00 $17,195.76 $23,670.00 $58,438.22 Total System Cost Over 5 Years $141,636.92 $89,451.95 $80,542.28 $104,010.95 $169,575.19 Extended Price Comparison Year 1 tiblotheca _:_.jJ Solutions Tech Logic ISO 28560-2 Compliant RFID Book Tags (Qty. 83,000) $8,148.00 $10,707.00 $8,798.00 $8,300.00 $8,831.63 ISO 28560-2 Compliant RFID full-coverage media tags (Qty. 5,000) $2,495.00 $2,300.00 $2,450.00 $2,500.00 $2,076.26 Conversion Station Rental $499.00 $1,500.00 No quote $500.00 $702.40 Staff Workstation RFID Antenna with Reader (Qty. 11) $7,689.00 $6,093.00 $6,226.00 $6,050.00 $9,670.10 All In One Self-Checkout Desktop Station (Qty. 5) $28,975.00 $16,250.00 $14,370.00 $23,000.00 $35,384.95 All in One Self-Checkout Kiosk (Qty. 1) $5,995.00 $5,550.00 $3,668.00 $5,600.00 $11,397.00 Single Aisle Security Gates with People Counter (Qty. 1) $5,950.00 Not quoted Not quoted $6,200.00 $4,020.00 Dual Aisle Security Gates with People Counter (Qty. 1) $7,995.00 $5,995.00 $5,163.00 $7,900.00 $6,626.38 Portable Shelf Management Device (Qty. 1) $6,998.00 $7,180.00 $6,252.00 $3,800.00 $8,826.34 Installation $0.00 $4,450.00 $2,050.00 $4,900.00 $10,460.00 Shipping $5,259.00 $1,455.95 $4,860.00 $1,900.00 $5,871.00 Training $0.00 $0.00 $1,474.00 $250.00 $0.00 Support $0.00 $0.00 $0.00 $0.00 $0.00 Hardware Maintenance Year 1 $0.00 $0.00 $0.00 $0.00 $0.00 Software licensing/Maintenance Year 1 $0.00 $0.00 $0.00 $4,185.00 $0.00 Totals {This is a cost comparison per item, not actual proposal amount) $80,003.00 $61,480.95 $55,311.00 $75,085.00 $103,866.06 030220a HCBOC Page 8
HARNETT COUNTY BOARD OF COMMISSIONERS
Work Session Minutes
February 25, 2020
The Harnett County Board of Commissioners met in work session on Tuesday, February 25 ,
2020, in Conference Room A , County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Howard Penny, Chairman
Mark B. Johnson, Commissioner
Barbara Mc Koy, Commissioner
Gordon Springle, Commissioner
Joe Miller, Vice Chairman
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Coley Price, Assistant County Manager
Brian Haney, Assistant County Manager
Allen Coats, Assistant Finance Officer
Lindsey Lucas, Deputy Clerk
Chairman Penny called the meeting to order at 9:00 am and led the Pledge of Allegiance and
invocation.
The following agenda was before the Board:
}, Update on 2022 Reappraisal Project
}, Parks and Recreation Advisory Committee Priorities
}, Proposed Ordinance Granting Authority to County Attorney
}, County Manager's Report:
March 2, 2020 Regular Meeting Agenda Review
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
}, Closed session
}, Adjourn
Ryan Vincent and BJ. Keaton with Vincent Valuations, LLC provided an update on the 2022
Reappraisal Project. Harnett County Tax Administrator Bill Tyson and Deputy Tax
Administrator/Real Property Supervisor Jenny Harrop were also present.
February 25, 2020 Work Session Minutes
Harnett County Board of Commissioners
Page 1 of2
030220a HCBOC Page 9
Harnett County Parks and Recreation Advisory Committee Chairman Everett Blake presented
the Parks and Recreation Advisory Committee Priorities. Harnett County Parks and Recreation
Director Carl Davis briefly reviewed the process the committee used to prioritize the following
projects that they believe Parks and Recreation should focus on in the next few years :
Top existing parks (in order of priority):
( 1) Patriots Park
(2) Boone Trail Park
(3) Neills Creek Park
( 4) Shawtown Community Park
Top existing parcel parks
(1) Hwy 401 Water Access Site
(2) Northwest Harnett Park
Top greenway segments
( 1) Lillington to Raven Rock
(2) Barbecue Creek Park to Anderson Creek Park
Harnett County Senior Staff Attorney Christopher Appel presented the proposed Ordinance
Granting Authority to County Attorney. He provided a brief background explaining the
proposed ordinance. Mr. Snow responded this is a very conservative approach, which he
supports.
Mrs. Stewart re viewed the draft March 2, 2020 regular meeting agenda. The Board reviewed
vacancies on Boards and Committees. Mrs . Stewart also reviewed invitations and upcoming
meetings.
There was no need for closed session. Commissioner Springle moved to adjourn the meeting at
l 0 :07 am . Commissioner McKoy seconded the motion that passed 4 - 0.
Howard Penny , Chairman Margaret Regina Wheeler, Clerk
February 25 , 2020 Work Session Minutes
Harnett County Board of Commissioners
Page 2 of2
030220a HCBOC Page 10
AGENDA ITEM l/-B
COUNTY OF HARNm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual
budget ordinance for lhe fiscal year ending June 30. 2020.t:. , r
·.1htt1-rf
S ti 1 To amend the General Fund, 5ca11llltlea Maln1::a11ee, the appropriations are to be changed as
ec on · follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104310 535020 17GCC R&M $12,000
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE
1104310 330210 17GCC Governor's crime commission
EXPLANATION: To set up/use the 2017 Governor's Crime Commission Grant to repair/replace the panic
buttons at the Courthouse
APPROVALS:
INCREASE DECREASE
$12,000
\J\n;..~ a,6;,la• ~ L.__t,_..B:::c, .)r.,..r
Dept Head (date) ~ nceo~ CountyManager(dat:,l,-J<o.-lo
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer
and the Finance Officer for their direction.
Adopted this ___ day of _______ , 20
Margaret Regino Wheeler.
Clerk to the Board
Howard Penny. Chairman
Board of Commissioners
030220a HCBOC Page 11
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina , that the following amendment be mode to the annual
budget ordinance for the fiscal year ending June 30 , 2020. r
~htriTt
S ti 1 To amend the General Fund, h:Jflll r V.al11te11uuce. the appropriations ore to be changed as
ec on · follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104310 586000 EB219 Public Safety $21.387
REVENUE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1104310 330210 EB219 Edward Byrne 2019 Grant $21,387
EXPLANATION: To set up/use the 2019 Edward Byrne Grant funds for Investigations Interview room, printers and Training.
APPROVALS:
~&® '3A;/6'0 P~,'--~~
Dept Head {date) County Manager (date)"'\
.,.c l'")_(,.-.,b
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer
and the Finance Officer for their direction.
Adopted this ___ day of _______ , 20 _.
Margaret Regina Wheeler,
Clerk to the Board
Howard Penny. Chairman
Board of Commissioners
030220a HCBOC Page 12
AGENDA ITEM L/-C Boa rd Report Approved ___________ _ Date 03/02/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Bill Number Military 0002268322-2019-2019-0000-00 Adjustment 0002091026-2019-2019-0000-00 William R. Tyson Tax Administrator Type Received Amount Refund Amount Name IND $ 46.80 $ 46.80 CAZARES, ALEJANDRO IND $ 7.59 $ 7.59 GOHEENS, JOSEPH WILLIAM JR 030220a HCBOC Page 13
AGENDA ITEM L/ -D
Board Meeting
Agenda Item
MEETING DATE: March 2, 2020
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Propertyroom.com for Sheriff Office evidence asset disposition
REQUESTED BY: Sheriff Wayne Coats/ Aaron Meredith
REQUEST:
The tlarnett County Sheriffs Office requests permission to enter into a contract with
propertyroom.com.
To allow propertyroom.com to receive found and seized evidence/property from the Harnett
County Sheriffs Office evidence room after the case has been reviewed, dispositions signed
by a Judge and it is determined that the items have no more evidentiary value to the court or
the Harnett County Sheriffs Office. Propertyroom.com specializes in online auctions.
Monies realized from found property will be remitted to the Harnett County Sheriffs Office
while funds from the sale of evidence will be remitted to the Harnett County Board of
Education.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\ameredith\Desktop\agendaform2020 .docx Page I of I 030220a HCBOC Page 14
Account# _____ _ PropertyRoom.com
Federal Tax ID : 86-0962102 Asset Disposition Services Agreement
This Asset Disposition Services Agreement
("Agreement") is made by and between
PropertyRoom .com , Inc., a Delaware corporation
("Contractor") and ------------
("Owner"). The Agreement is effective upon Owner's
signature date ("Effective Date").
Whereas Contractor's business involves surplus asset
management , selling , auction , disposition and related
services ("Services"); and
Whereas Contractor desires to provide Services to
Owner and Owner desires Contractor to provide
Services subject to this Agreement.
Now therefore , in consideration of premises above
and mutual covenants and agreements set forth herein,
Contractor and Owner agree as follows .
Any other municipal , county, or state government
agency located within the same state as Owner may
also procure Services under this Agreement under the
same terms and conditions stated in this Agreement by
executing an adoption agreement with Contractor
based upon this Agreement.
1. Items Requiring Services. Owner will identify
items ("Assets") it desires to provide to Contractor
for Services . Contractor retains the right to accept
or reject certain Assets in its sole discretion.
2. Title to Assets. Owner shall retain, at all times,
legal title to Assets unless and until Assets are
purchased or otherwise disposed of according to
the Agreement, at which time Owner will be
deemed to have transferred title directly to an Asset
purchaser or other acquirer ("Buyer") identified by
Contractor. Owner appoints Contractor as its
representative and instrumentality to hold and offer
Assets for sale, on Owner's behalf, in accordance
with the Agreement. Owner appoints Contractor as
its attorney-in-fact to sign any and all documents
necessary to ass ign to Buyers all of Owner's rights ,
title and interest in and to Assets sold or disposed .
Cash receipts , accounts receivable, contract rights,
notes, gene ra l intangibles, and other rights to
payment of any kind arising out of Asset sales
("Proceeds") belong to Owner. Contractor may
withhold from Proceeds amounts owed to
Contractor and any third parties in connection with
Services , wh ic h amounts shall be disbursed by
Contractor on Owner's behalf. Contractor will remit
remaining balances to Owner ("Owner Net
Proceeds ").
3. Term and Termination
This Agreement shall commence on the Effective Date
and shall continue for an initial term of one (1) year from
the Effective Date and thereafter will automatically
renew for consecutive one (1) year terms unless written
PropertyRoom.com 2018-06-05
notice of non-renewal is provided by either party to the
other at least sixty (60) days prior to the expiration of
the then current term .
a. Either Owner or Contractor (the "Party" or
"Parties") may terminate the Agreement upon
thirty (30) days prior notice to the other Party.
b. The rights of the Parties to terminate the
Agreement are not exclusive of any other rights
and remedies available at law or in equity, and
such rights will be cumulative . Exercising any
such right or remedy will not preclude
exercising these or any other rights and
remedies.
c. Upon any termination or expiration , Contractor
may continue to provide Services for any
unsold Assets then in the possession of
Contractor. Alternatively , Owner may , at
Owner's expense , arrange for the return of
Owner Assets.
4 . Payment for Services
a. Fees. Fees for Contractor Services appear in
signed addendums to this Agreement.
b. Remittance of Proceeds. Once a month,
Contractor will remit Owner Net Proceeds from
sales completed the prior month. Sales are
deemed completed when all items from an
asset list line-item are sold , paid for and
shipped . Contractor may defer payment of any
amount less than $250 until such time as the
amount owed Owner equals or exceeds $250.
c. Invoices. If monthly Proceeds do not cover
amounts owed , Contractor and Owner will
mutually agree for Contractor to either:
(1) Invoice Owner for Services , net of
Proceeds collected , or
(2) Accrue and carry-over unpaid balances ,
invoicing Owner when negative balances
persist for six (6) consecutive months.
d. Reporting. Each month, Contractor will
publish a standard online report containing
information related to Owner Assets , Services
provided , Fees and Owner Net Proceeds.
5. Contractor Obligations. Contractor may utilize
subcontractors in its performance of Services ,
provided Contractor shall be respons ible for any
breach of this Agreement by such subcontractors .
With respect to delivering Services:
a. Contractor shall maintain insurance covering
Assets against fire , theft, and extended
coverage risks ordinarily included in similar
policies .
b. For auction Services, Contractor will use
organic marketing techniques ("OMT") to
increase bidding on Owner Assets. OMT may
include , but not be limited to , email, publicity
related to this Agreement , and facilitation of
Page 1of3
030220a HCBOC Page 15
Asset Disposition Services Agreement
clickable links on Ownerwebsite(s) to websites
used by Contractor for Asset sales.
6 . Asset Lists
a. Manifest & Asset Lists. Owner will complete
paperwork reasonably necessary to convey
custodial possession of Assets to Contractor,
such as written manifests or Asset lists (the
"Asset Lists") describing items in sufficient
detail for proper identification . Contractor owns
exclusive rights to sell Assets described in
Asset Lists provided by Owner for a period of
120 days from the date Owner releases an
Asset to Contractor for sale and Owner will not
grant any such rights to any third party (or itself
sell the applicable Assets).
b. Excluded Assets. Owner agrees it will not
knowingly provide illegal or hazardous Assets
or Assets that infringe intellectual property
rights of any third party ("Excluded Assets"). In
the event Contractor identifies any item as an
Excluded Asset , Contractor shall have the right
to suspend, cancel, or unwind any sale or
disposal of such Excluded Asset.
7 . Salability of Assets.
a. Owner states Assets subject to Services are
legally available for sale to the general public ;
and
b. If required , Owner has taken necessary actions
for transfer of Asset title(s) to Buyers.
8. Books and Records. Contractor will keep
complete and accurate books of account, records ,
and other documents with respect to the
Agreement ("Books and Records ") for at least 3
years following Agreement expiration or
termination. Upon reasonable notice, Books and
Records will be available for inspection by Owner,
at Owner's expense, at the location where Books
and Records are regularly maintained , during
Contractor's normal business hours .
9 . Assignment. This Agreement shall be binding
upon and inure to the benefit of the Parties named
herein and their respective successors and
assigns . Neither Party may assign any of its
obligations under this Agreement without the prior
written consent of the other Party, such consent not
to be unreasonably withheld or delayed , provided
that Contractor may assign this Agreement without
such consent to a successor in interest by way of a
merger , consolidation , or sale of all or substantially
all of Contractor's assets.
10. Notices. Any notice or other communication given
under the Agreement will be in writing and
delivered by hand , sent by facsimile (provided
Prope rtyRoom.com 2018 -06 -05
acknowledgment of receipt thereof is delivered to
the sender), sent by certified , registered mail or
sent by any nationally recognized overnight courier
service to the addresses provided in the Owner
information section. Notices sent by registered mail
or national overnight carrier shall be effective upon
delivery. The Parties may, from time to time and at
any time , change their respective addresses and
each will have the right to specify as its address
any other address by written notice to the other
Party. A change of address will take effect upon
receipt of notice unless a later date is otherwise
specified.
11 . Interpretation . Whenever possible , each provision
of the Agreement will be interpreted in such a
manner as to be effective and valid under
applicable law, but if any provision of the
Agreement is held to be prohibited by or invalid
under applicable law, such provision will be
ineffective only to the extent of such prohibition or
invalidity , without invalidating the remainder of
such provision or the remaining provisions of the
Agreement. The Agreement headings are inserted
for convenience of reference only and shall not
constitute a part hereof.
12. Governing Law. The internal law, and not the law
of conflicts, of the state in which Owner is located
will govern all questions concerning construction ,
validity and interpretation of the Agreement and the
performance of the obligations imposed by the
Agreement. The proper venue for any proceeding
at law or in equity will be the state and county in
which the Owner is located , and the Parties waive
any right to object to the venue.
13. Further Assurances. Contractor and Owner will
each sign such other documents and take such
actions as the other may reasonably request in
order to effect the relationships, Services and
activities contemplated by the Agreement and to
account for and document those activities.
14. Relationship of the Parties. No representations
o r assertions will be made or actions taken by
either Party that could imply or establish any joint
venture , partnership , employment or trust
relationship between the Parties with respect to the
subject matter of the Agreement. Except as
expressly provided in the Agreement, neither Party
will have any authority or power whatsoever to
enter into any agreement, contract or commitment
on behalf of the other, or to create any liab ility or
obligation whatsoever on behalf of the other, to any
person or entity.
Pag e 2 of 3
030220a HCBOC Page 16
Asset Disposition Services Agreement
15. Force Majeure. Neither Party will be liable for any
failure of or delay in performance of the Agreement
for the period that such failure or delay is due to
acts of God , public enemy , war, strikes or labor
disputes , or any other cause beyond the Parties '
reasonable control (each a "Force Majeure"), it
being understood that lack of financial resources
will not to be deemed a cause beyond a Party's
control. Each Party will notify the other Party
promptly of any Force Majeure occurrence and
carry out the Agreement as promptly as practicable
after such Force Majeure is terminated . The
existence of any Force Majeure will not extend the
term of the Agreement.
...................... ................................ .................................................................. . ................................................................... .
This Agreement , together with one or more signed addendums attached hereto , comprises the entire agreement
between Contractor and Owner relating to Services and supersedes any prior understandings, agreements , or
representations by or between the parties , whether written or oral.
Signature
Name
T itle
Date
OWNER
Signature
Name
Title
Date
CONTRACTOR
OWNER INFORMATION & AGREEMENT OPTIONS SELECTED
Owner Name: Account#:
Street Address: Cooperative Purchasing Agreement?
Sourcewe/1 D
Other (Please specify) a
Member#:
City, State/Province, Postal Code, Country: Resolution of Unpaid Monthly Service Fees:
Balance carry-over D Monthly Invoice 0
Telephone: Fax:
Primary Contact: Secondary Contact:
Name Name
Work Work
Mobile Mobile
Email Email
PropertyRoom .com 2018-06-05 Page 3 of 3
030220a HCBOC Page 17
PropertyRoom.com Account # ___ _
Federal Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Mem ber#
1. This addendum ("Addendum") is attached to and made part of the Asset Disposition Services Agreement
dated ("Agreement") between Contractor and Owner. In the event of a conflict
between the provisions of the Agreement, this Addendum and any prior agreement or Agreement addendum ,
this Addendum will govern.
2 . Definitions.
a . Winning Bid. 'Winning Bid" means the highest amount committed and paid by a Buyer of a sold Asset.
Winning Bid does not include shipping & handling, buyer premiums, or other fees, if any, nor does
Winning Bid include an amount a Buyer commits but fails to pay.
b. Sales Price. "Sales Price" equals the Winning Bid plus shipping & handling, shipping insurance and sales
tax paid by a Buyer.
c. Payment Processing Costs. Payment processing costs equal 3% of Sales Price ("PP Costs").
d . Success Fee. For sold Assets, Owner will pay Contractor a Services fee equal to a percent of profits or
Winning Bids as specified below ("Success Fee ").
e. Buyer Premiums. Notwithstanding anything to the contrary herein , Contractor may collect a Winning Bid
percent fee from a Buyer, typically referred to as a "Buyer's Premium".
3. Services Offered. Contractor provides a suite of Services referenced herein. Upon mutual agreement of
Owner and Contractor, Contractor may provide all or any combination of Services. Contractor will use
commercially reasonable efforts to deliver Services.
a . Portables Auction Service ("Portables"). Applying to Assets small enough for pick-up by Contractor via
box truck or common carrier shipment, excluding firearms, Contractor will transport, test and/or
authenticate (if applicable and practicable), erase or destroy memory media (in the case of electronics),
image, store, list and sell Assets via public internet auction on one or more Contractor selected websites.
Owner will pay Contractor a Success Fee as described below.
(1) Non-bicycle Asset Success Fee. For non-bicycle assets, Success Fee equals 50% for the first
$1 ,500 of a Winning Bid amount and 25% of Winning Bid amount, if any, over $1,500.
(2) Bicycle Asset Success Fee. For bicycle assets, Success Fee equals 85% of the Winning Bid.
(3) Net Proceeds. For each Portables Asset, Owner Net Proceeds equals Winning Bid less Success
Fee less PP Costs.
(4) Fuel Surcharge. If quarterly retail diesel prices, as published by the U.S. Energy Information
Administration , rise above the level shown in the table below, a fuel surcharge ("Fuel Surcharge") will
be deducted from Owner Net Proceeds for each Portable Manifest picked up at Owner's location.
Retail Diesel (per gal) Fuel Surcharge
< $ 2.50 $ 0.00
$ 2.50 to $2.99 $ 12 .40
$ 3.00 to $ 3.49 $ 24.80
$ 3.50 to $ 3.99 $ 37.20*
• Table continues at same rate of $12.40 increments per $0.50 per gal change in Retail Diesel.
(5) Shipping Fee. If assets are transported via common carrier and not picked up by Contractor, the
shipping fee will be deducted from Owner Net Proceeds.
b. Firearms Auction Service. This service is restricted to Owner firearm assets ("Firearm Assets") legally
available for public sale in the United States. Contractor is compliant with ATF, Title 18, U.S. Code Ch.
44 and NFA (26 U.S.C., Ch. 53), as well as applicable state and local laws. Contractor may work with one
or more subcontractors ("Subcontractor") for storage and processing of Firearm Assets.
Contractor will deliver Firearm Assets disposition services beginning with the collection and transport of
Firearm Assets to a Federal Firearms Licensee ("FFL") holder ("Recipient FFL" or "Partner FFL").
Subsequently, Contractor and Recipient FFL will store , catalog , image, list for public internet auction ,
process purchaser payment and ship Firearms Assets to another FFL holder ("Transferee FFL") that will
administer final physical transfer to purchaser ("Buyer") in compliance with applicable federal , state, and
local laws. Owner will pay Contractor a Success Fee as described below.
(1) Success Fee. For Firearm Assets, Success Fee equals 50% for the first $1,500 of a Winning Bid
amount and 25% of Winning Bid amount, if any, over $1 ,500.
PropertyRoom .com 2018-06-05 Pag e 1 of 3
030220a HCBOC Page 18
PropertyRoom .com Account # ____ _
Federal Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member#
(2) Net Proceeds. For each Firearm Asset, Owner Net Proceeds equals Winning Bid less Success Fee
less PP Costs.
c. In Place Auction Service ("In Place"). Applying to Assets that Owner and Contractor mutually agree to
auction in place , Contractor will sell In Place Assets via public internet auction on one or more Contractor
selected websites using descriptions and digital images supplied by Owner. Owner will maintain physical
control of In Place Assets and transfer possession to Buyers after sale. Owner will pay Contractor a
Success Fee as described below.
(1) Success Fee. For each In Place Asset, Success Fee equals 2.5% of Winning Bid.
(2) Net Proceeds. For each In Place Asset sold at auction, Winning Bid less Success Fee less PP Costs
equals Owner Net Proceeds .
d . Haul Away Auction Service ("Haul Away"). Applying to fleet vehicles and equipment, Contractor will
tow Assets to, or take delivery at, Yards. Contractor will store, image, describe, list and sell Haul Away
Assets via public internet auction on one or more Contractor selected websites . Contractor may work with
one or more subcontractors ("Subcontractor") for storage and processing of Assets at Yards. Owner will
pay Contractor a Success Fee as well as other fees as specified below.
(1) Success Fee. For each Haul Away Asset, Success Fee equals 12.5% of Winning Bid.
(2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in fee schedule
below that specifies tow processes and related fees for Owner-specific needs ('Tow & Miscellaneous
Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be
hauled away on a standard vehicle transporter (such as automobiles and light trucks) from over-sized
Assets (e.g., cranes , buses, backhoes) .
~..1,.1:..,._ .. , _ _.. ----,.J .... :-., ·a,,:; :•·,·-• _, ~ ·a -Joo ·-. . •. '?;, :-0' • -~ -~~r .... . . . .. ••• il11 u . . . . ··-· • •••· im r.r., ,._l_'. ·,; .·, .,. ·.;c ,_._:,.:.ri!.'-~-
Fee Tvoe Fee Description Rate Descriotion Rate Per Asset
First 30 miles free. $10 for
.
Light duty vehicles up to 11 ,000 every 10 miles over the 1st 30
Liaht Tow GW.JR Per vehicle towed free miles
Medium duty vehicles 11 ,001 -
33,000 GW.JR and oversized
vehicles such as an F-350 w/ dual Billed at cost by subcontractor
Medium Tow wheels, etc.) Per vehicle towed -see standard schedule
Heavy Tow Heavv duty vehicles 33,001 + GW.JR Per vehicle towed
Billed at cost by subcontractor
-see standard schedule
Fee for re -listing asset more than
three (3) times due to any type of Per re-list of asset on 4 "' or
Re-list I Re-run owner imposed biddino restriction subseauentattemot $35 / re-list
Storage -light & Storage for assets stored for any Per day over 30 days after
mediumdutv reason other than awaitina auction oickuo date $5 / dav
Storage -heavy Storage for assets stored for any Per day over 30 days after
duty reason other than awaitina auction pickup date $8 / dav
Charged in 15 minute
increments for the labor to
De-identification De-identifvina assets de-identify $20 I auarter hour
$20 I quarter hour; $45
Charged in 15 minute minimum charge per vehicle
increments for the labor to ($45 maximum charge per
Decal Removal Removal of a decal perform decal removal vehicle for Liaht Dutv Vehicles\
(3) Net Proceeds. For each Haul Away Asset, Winning Bid less the sum of Success Fee, Tow &
Miscellaneous Fees, and PP Costs equals Owner Net Proceeds.
e . Impound Storage & Auction Service ("Impound"). Applying to citizen vehicles seized and or
impounded by Owner, Contractor will receive tows of Impound Assets at tow yard facilities ("Yards"),
storing Assets while Owner decides whether to release to a citizen or auction. For release-to-citizen
vehicles ("Released Vehicles"), Contractor will process and collect fees from citizens. For auctioned
vehicles, Contractor will store, image, describe and sell Impound Assets via public internet auction on one
or more Contractor selected websites. Contractor may work with one or more sub-contractors
PropertyRoom .com 2018-06-05 Page 2 of 3
030220a HCBOC Page 19
PropertyRoom.com Account# ___ _
Fed eral Tax ID: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member#
("Subcontractor") for storage and processing of Assets at Yards. Owner will pay Contractor a Success
Fee as well as other fees as specified below.
(1) Success Fee. For each Impound Asset sold at auction, Success Fee equals 12.5% of the Winning
Bid .
(2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in fee schedule
below that specifies tow processes and related fees for Owner-specific needs ("Tow & Miscellaneous
Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be
hauled-away on a standard vehicle transporter (such as automobiles and light trucks) from over-sized
Assets (e.g., cranes , buses , backhoes).
(3) Storage Fees. Impound storage fees are indicated in the fee schedule below. Owner retains rights to
charge citizens higher storage fees for Released Vehicles and Contractor will collect those storage
fees along with other citizen fees set by Owner, such as tow charges , administrative charges, court
processing fees , etc. ("Citizen Payments"). In the event that Assets are stored for an extended period
of time without being released by Owner for auction , Owner agrees to reimburse Contractor for such
storage fees in a manner to be mutually agreed upon.
~ ,;·~.·~,:t ·:; ·_c. --,, ci:,i • . ' " ·-· -. ------~-~ ~ I 0111 , .. -..... , .... ,11.,~ ... • !~~W!J . .. . . .... 1•••·-AV )~ .. :
"
.,..
Fee Type Fee Description Rate Description Rate Per Asset
Light duty vehicles up to 11 ,000 Billed at cost by subcontractor
Liqht Tow GWJR Per vehicle towed -see standard schedule
Medium duty vehicles 11 ,001 -
33,000 GWJR and oversized
vehicles such as an F-350 w/ dual Billed at cost by subcontractor
Medium Tow wheels, etc.) Per vehicle towed -see standard schedule
Heavv Tow Heavv dutv vehicles 33 ,001 + GWJR Pe r vehicle towed
Billed at cost by subcontractor
-see standard schedule
Fee for re-listing asset more than
three (3) times due to any type of Per re -list of asset on 4th or
Re-list I Re-run owner imposed biddina restriction subseauent attempt $35 I re-list
Owner Storage Daily storage for assets stored and
Fees awaiting auction Perdav $8 / day
Citizen Storage
Fees Daily storage for release vehicles Perdav $15 / day
Charged in 15 minute
increments for the labor to
De-identification De-identif\iing assets de-identify $20 I a uarter hour
$20 I quarter hour; $45
Charged in 15 minute minimum charge per vehicle
increments for the labor to ($45 maximum charge per
Decal Removal Removal of a decal perform decal removal vehicle for Liaht Dutv Vehicles l
(4) Net Proceeds. For each Impound Asset, the sum of Winning Bid and Citizen Payments less the sum
of Success Fee, Tow & Miscellaneous Fees, Owner/Citizen Storage Fees and PP Costs equals
Owner Net Proceeds .
4. Modifications. Contractor may, from time to time, modify Standard Fees & Services. To effect a fee change,
Contractor will provide Owner advance written notice which will include an update to this Addendum.
Signature
Name
Title
Date
OWNER
fL l ,\.._1,,--'.k,_~j-('., ,JV
-
U?V,,,1\4) ,JV](, ", ~ u:
Signature
Name
Title
Date
THIS INSTRUMENT HAS BEEN REVIEWED
PropertyRoom .com 2018-06-05
CONTRACTOR
Page 3 of 3
030220a HCBOC Page 20
PROPERTYROOM.COM
NEW ACCOUNT SET-UP
PROP ERTY
ROOM .COM
After receiving the signed agreement, we will provide you with a user name and password for
access to our Agency Web online reporting system. This will allow you to track status of all
assets you give to us to sell from the time of listing to the sale and collection of the funds and
remittance of the funds to your account (and will allow you historical data 24/7/365.). Please
answer the following questions so that we can get your new account established in our system.
1 . Check payable to information and the address where checks are to be mailed .
Harnett County Sheriff's Office
PO Box 399
Lillington, NC 27546
2 . Main pick-up location for assets. (If more than one location , please specify)
Harnett County Sheriff's Office
175 Bain Street
Lillington, NC 27546
3. Main contact's name, title , phone number, fax number, and email address. The main contact
will (a) receive a Welcome Call from our Client Services Department; (b) receive mailed bar
codes ; (c) be contacted every thirty (30) days for scheduling pickups; and (d) have primary
access to the Agency Web system for tracking and auditing .
Lieutenant James Lanier
0 I 910 -893-0199 Fx / 910-893-6450
jlanier@harnett.org
New Acc ount Information - June 2014
030220a HCBOC Page 21
PROPERTYROOM.COM
NEW ACCOUNT SET-UP
PROPERTY
ROOM.COM
4. Name, title, phone number, and email address of any additional department personnel
requiring access to our Agency Web reporting system .
Catherine Taylor I Evidence Custodian
910-893-0190
cstaylor@harnett.org
5. Name, email address, and phone number of the person responsible for the department's
website so our IT team can coordinate with adding a notice to the public link on your
website.
Major Aaron Meredith
910-893-0103
ameredith@harnett.org
6. Two possible dates and times for you and/or your main contact(s) to receive a Welcome Call
from our Client Services Manager. We will then confirm the date and time as soon as we get
internal confirmation from our Client Services Manager. Upon call meeting time , we will send
you a free dial-in conference call phone number and access code .
7 . Name, telephone , and email address of the person responsible for media relations in your
department to work with our Marketing Department regarding any media inquiries.
Major Aaron Meredith
910-893-0103
New Account Information -June 2014
030220a HCBOC Page 22
AGENDA ITEM 7
March 2, 2020 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
There are (5) vacancies on this committee.
HARNETT COUNTY BOARD OF ADJUSTMENT
There are vacancies for alternate members representing District 3 , 4 and 5 on this Board.
HARNETT REGIONAL JETPORT COMMITTEE
There is a vacancy for District 4.
HISTORIC PROPERTIES COMMISSION
There is ( 1) vacancy for District 3 and ( 1) vacancy for an alternate on this committee.
LIBRARY BOARD OF TRUSTEES
There are vacancies for District 2 and District 4.
NONPROFIT COMMITTEE
There is a District 5 vacancy on this committee. First meeting on 3/9/2020.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are (2) vacancies on this committee.
SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION
There is one vacancy on this board.
030220a HCBOC Page 23
AGENDA ITEM 8
Harnett
~~=""111 C O U N T Y
NOR TH CAROLINA
AN ORDINANCE DELEGATING AUTHORITY TO THE HARNETT COUNTY
ATTORNEY TO REPRESENT THE COUNTY OF HARNETT IN LEGAL MATTERS
www.ha rn ett.or g
WHEREAS, §153A-I2 of the North Carolina General Statutes states that all powers,
functions, rights , privileges, and immunities of the corporation shall be exercised by the board of
commissioners.
WHEREAS, §I53A-12 of the North Carolina General Statutes further states that a power,
function, right, privilege, or immunity that is conferred or imposed by law without direction or
restriction as to how it is to be exercised or performed shall be carried into execution as provided
by ordinance or resolution of the board of commissioners ; and
WHEREAS,§ 153A-114 of the North Carolina General Statutes requires the board of
commissioners to appoint a county attorney to serve at its pleasure and to be its legal advisor;
and
WHEREAS, it is the duty of the Hamett County Attorney to serve a s the principal legal
advisor to the Hamett County Board of Commissioners ; and
WHEREAS, the Hamett County Board of Commissioners desires to delegate the
authority to the Hamett County Attorney and Harnett County Legal Department staff to defend
and prosecute all legal matters on behalf of the County of Hamett and to retain outside counsel
as necessary to perform such duties.
NOW THEREFORE BE IT ORDAINED by the Hamett County Board of
Commissioners, the following ordinance is hereby adopted:
Section 1. County Attorney Duties
The County Attorney is appointed by the Board of Commissioners and is responsible for
being the principal legal advisor to the Board. The County Attorney , along with Legal
Department staff, shall represent the County in all legal matters except in situations where
certain County departments have their own counsel and in situations where it is determined to be
in the best interest of the County to retain outside counsel. The County Attorney and staff
attorneys shall have the authority to defend and prosecute all legal matters on behalf of the
County and shall have the authority to retain outside counsel as necessary to perform such duties.
Section 2 . Effective Date.
This ordinance shall be effective on March 2, 2020.
1 of 2
strong roots • new growth 030220a HCBOC Page 24
Adopted this the 2nd day of March, 2020.
THE HARNETT COUNTY COMMISSIONERS
Howard Penny, Chairman
ATTEST:
Margaret Regina Wheeler, Clerk
2 of2
www.harnett.org 030220a HCBOC Page 25
July August September Children's Services CPS Reports Received 112 131 147 Reports Accepted 60 71 85 Total children in Pie/Custody 159 169 172 FC Money expended $ 122,846.25 s 115,342.35 $ 114,700.21 $ Adult Services APS Reports Received 13 18 18 # of trips scheduled 1455 1457 1520 Total Cases 224 228 232 Work First Energy Expenditures $67,767.28 $68,920.22 $138,180.62 Total cases 129 138 140 Food & Nutrition Services Apps Approved 498 449 448 Total Cases (households) 7,698 7670 7709 Benefits Issued S 1,934,449.00 $2,219,918.00 S 1,950,947.00 Adult Medicaid Apps Approved 87 IOI 116 Total Cases 11,293 11.291 11,240 Family & Children's Medicaid Apps Approved 253 321 343 Total Cases 17.384 17,293 17.289 Fraud Total Collections $12.576.41 $14,028.80 $8,097.53 ChildCare Children Served 941 965 798 Total Expenditures $444,141.00 $420,908.00 $393,901.00 Child Support Total Collections $809,787 $787.563 $770.420 Harnett County DSS Monthly Report Totals 2019-20 October November December Jauary 2019 February 178 140 122 146 115 86 71 87 191 193 185 183 119,236.19 $ 122,545.11 $ 113.851.80 $ 118,673.58 25 9 II 16 1726 1484 1393 1575 240 235 230 229 $97,053.67 $94,419.22 SI 73,831.85 5269,388.32 140 142 143 144 477 400 325 528 7,698 7,672 7,582 8,347 Sl.913,506.00 Sl,910,163.00 Sl.871,064.00 52.105,662.00 63 109 102 64 11,125 11,089 11,117 11.117 327 221 165 255 17,535 17,567 17,642 17,552 $8,420.21 $8,684.80 $8,880.04 $9,037.44 788 751 746 P-735 $377,637.00 $371,805.00 $362,570.00 $344,288.00 $812,474 $753.805.00 $855,655.00 $789,406.00 AGENDA ITEM March April May ~ d) June Totals S 827,195.49 110 $909 .561.18 3125 $13,905,709.00 $69,725.23 $2,715,250.00 $5.579.110.00 030220a HCBOC Page 26
AGENDA ITEM q ~
SANDHILLS CENTER
Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services
910-673-91 l l (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO
February 12, 2020
Ms. Kimberly Honeycutt
Hamett County Finance Officer
PO Box 759
Lillington, NC 27546
Dear Ms. Honeycutt:
Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period December 31,
2019. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services
Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the
Sandh ill s Area for a number of years. Please note that a revision to G.S. l 22C-l l 7( c), enacted by the 2006
General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically,
the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board
of County Commissioners at the next r egularly scheduled meeting of the Board."
A review of the attached December 31, 2019, Quarterly Fiscal Report indicates the following:
Actual Revenue =$ 167,037,453
Actual Expenditure = $ 17 1,460 ,264
Expenditure in Excess of Revenue = $ (4 ,422,812)
Should you have any questions on this Quarterly Fiscal Report, please feel free to contact myself or Kelly
Patterson (Finance Director).
Thank you for your assistance in addressing the requirements of our fiscal reporting requirements.
Victoria Whitt
Chief Executive Officer
Attachment
cc: Paula K. Stewart, Harnett County Manager
Howard Penny, Harnett County Commissioner
P.O. Box 9, West End, NC 27376
24 -Hour Access to Care Line: l -800-256-2452
TIY : l -866 -518-6778 or 71 l
Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery,
Moore, Randolph & Richmond counties
urac urac urac
,ccReD1Tl!!O ACCRE DI T£0 ACCR~OITCO
He.>1l"I Carl Cer-cc,r ""'ota:tn H~~'trl ...,....t,.,..,.~
t,c.:, r& 5 IJI 2021 V I , •.t.tl(H'I ... '..1)' ''JI
M .J.,.JQerr~..,t
C.t~,,~~ o~,o·-: ::z
030220a HCBOC Page 27
Sandhills Center
Fiscal Monitoring Report
For the 6 Months Ending December 2019
Medicaid
Budget Actual Year
Item 2019-2020 To Date
Revenues
Medicaid Pass Thru 0 0
Budgeted Fund Balance
Other Local
Total Local Funds 0 0
County Appropriations (by County Includ ing ABC Funds)
Anson 0 0
Guilford
Harnett
Hoke
Lee
Montgomery
Moore
Randolph
Richmond
Total County Funds 0 0
Local Management Entity Systems Ad min 0 0
Medicaid General Admin 14,673,572 7,053,734
Medicaid Mental Health/Substance Abuse Treatment Planning 4,016,788 2,015,999
Medicaid Intellectual/Developmental Disabilities Treatment Planni~g 6,967,897 3,378,486
Divis ion of Med ical Assista n ce Risk Reserve Funding S,46S,017 2,92S,62S
Division of Mental Health/Intellectual Developmental Disabilit ies/
Substance Abuse Services
Divi s ion of Med ical Assistance Medi caid Capitation Fund ing 242,127,597 121,718,707
All Other State/Federal Funding
Total State and Federal Funds 273 ,250,87 1 137,092,552
Fund Balance 8,020,644
Total Revenues 281,27 1,515 137,092,552
Expenditures
Local Management Entity Systems Ad min
Intergovernmental Tra n sfe r 1,956,427 989,469
Medica id General Ad min 19,417,886 8,690,256
Medicaid Mental He alth/Substance Abu s e Treatment Planning 5,098,042 3,038,350
Med icaid Intellectual/Developmental Disabilities Treatment Planning 7,206,546 3 ,363,969
Medicaid Risk Reserve 5,465,017 0
Medicaid Provider Payments 242,127,597 125,604,112
State/Local Provide r Payments
All Other State/Federal Provider Payments
Total Expenditures 281,271,515 141,686,156
In Cash Balance
LME-MCO Director
State
Budget Actual Year Total
2019-2020 To Date
15,000 0 .
473,259 217,238 217,238
488,259 217,238 217,238
55,000 27,500 27,500
9,674,000 4,837,004 4,837,004
199,679 149,759 149,759
58,000 38,477 38,477
240,000 120,000 120,000
60,775 30,387 30,387
208,857 104,429 104,429
844,000 422,020 422,020
132,525 66,264 66,264
11.472,836 5,795,839 5,795 ,839
79,253 258,898 258,898
7,053,734
2,015,999
3,378,486
2,925,625
21,866,773 21,199,633 21,199,633
121,718,707
4,787,831 2,473,293 2,473,293
26,733,857 23,93 1,823 16 1,024,375
22,398,789 0
61,093,741 29,944,901 167 ,037,453
5,363,815 2,084,143 2,084,143
989,469
8,690,256
3,038,350
3,363,969
0
125,604,112
50,955,345 25 ,216,673 25,216,673
4,787,831 2,473,293 2,473,293
61,106,991 29,774,108 171,460,264
-4,422,812
2-11-20
030220a HCBOC Page 28