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Agenda 03-02-2020 Special CalledDunn City Council Special Meeting Agenda Monday, March 2, 2020 5:30 p.m., Dunn Municipal Building Opening Invocation Pledge of Allegiance SUCTION 1) Adjustment and Approval of the March 2, 2020 meeting agenda ITEMS FOR DISCUSSION AND/OR DECISION 2) To hear proposal on applying for a Second Chance Development Grant through the US Department of Justice in partnership with the Second Chance Development Corporation. 3) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion Information Adjournment tt D tAll-America City it, �.f All -America CiW SUBJECT TITLE: Second Chance Federal Grant Proposal/Information Presenter: Bennie Mack Jr. and Carolyn McDougal representing the Second Chance Community Developme Corporation Department: Governing/Admin Attachment: X Yes No Description: Request, Information, Answers to Questions Submitted by Council, Grant Solicitation packet I Public Hearina Advertisement Date: I PURPOSE: Carolyn McDougal, President and CEO, of the Second Chance Community Development Corporation has submitted a request for the City of Dunn to apply for a Second Chance Federal Grant up to $750,000 for the Second Chance Community Development Corporation. Only a local government unit can make the application. The grant is through the US Department of Justice and will assist individuals with prior criminal records to re -integrate into society and become contributing citizens of Harnett County. This organization's goal is to apply for this grant and appeal to other funding sources to serve the City and County. ;-TWI(CT.• kI BUDGET IMPACT: No Match is required. According to Mr. Mack, the consultant's fees of $3,175.00 will be paid by the organization and a private individual. RECOMMENDATION/ACTION REQUESTED: To make a decision on the grant as the deadline is March 10, 2020. Seemd '&.` a 9ae, February 12, 2020 The Honorable William Elmore Mayor, the City of Dunn P. O. Box 1065 Dunn, NC 28334 Re: Second Chance Federal Grant ($750.000) Your Honor: As we discussed today, we are initiating a Second Chance Program for Harnett County. The Second Chance Program will assist individuals with prior criminal records to re -integrate into society and become contributing citizens of Harnett County. One of the fast steps in the process of getting the Program up and running is to generate the necessary funding to support program development and program services. We have identified several funding sources that may assist us with our funding goals. We are confident that these sources, if procured in a timely manner, well empower us to get started without having to request assistance from the County or City. While I am certain that the County and City are willing to assist us. I am encouraged by your statements of support today. At this moment, the support we need is to have the City of Dunn apply for the attached Federal Grant on our behalf. Only local government units can make application for this grant. There is NO application fee and we have a grant consultant who can prepare the grant application for your submission. We are prepared to pay 50% of the grant consultant's preparation charge of $3,175,00. As you can see, the application is very extensive and complicated.' he. Ming denaf ilinn= rot, the €tnritir :nntnttin is March 10, 20'2, time is ofthe essence,,The stiaxY.91vur n a nioutau of the gran I is $ T 5ts`saiili10)., We believe that this funding level will allow us to provide the necessary services to our clients in the most comprehensive and complete manner possible. At present, there are several individuals who are either unemployed or under employed in Harnett County, and specifically in Dunn. The positive impact on the city's tax base could certainly be material, not to mention the ,4'446 far a da societal impact of employing individuals who might be otherwise unemployed. I believe you agree. Thank you in advance for your consideration and assistance. Sincerely, Carolyn P. McDougal President, CEO Second Chance Community Development Corporation, Inc. 809 E. Johnson St. Dunn, NC 28334 odp', flog g. Vie. ,7.e.• 910- 992-✓a NC Justice Center The Fair Chance Criminal Justice Project NEW LAW OPENS UP OPPORTUNITIES FOR PEOPLE WITH CRIMINAL RECORDS TO OBTAIN OCCUPATIONAL LICENSES Background: There are an estimated 2 million people in North Carolina with a criminal record, with many facing serious barriers when applying for a job or an occupational license. Nationally, more than 60% of these people remain unemployed a year or more after rejoining society, partially due to numerous licensing restrictions from occupational licensing boards. Research shows that WORK plays a significant role in preventing dependency and is an indicator of how likely someone is to reoffend. About 1/3 of the jobs in North Carolina require an occupational license with more than 70 separate boards determining eligibility to enter these jobs, often in some of the better paying professions. Blanket bans, which automatically disqualify individuals from occupational licenses for certain crimes, even when unrelated to the profession, make it harder for those who have served their sentence to find a job and readjust to society. Occupational Licensing Reform Comes to NC: In the summer of 2019 the NC Carolina General Assembly overwhelmingly passed HB 770,("Right to Work/Occupational Licensing Board Reform) which opens up opportunities for qualified people with records to obtain an occupational license. The new law took effect October 1, 2019. What Does the New Law Do? ➢ Prohibits blanket bans from a license for applicants with any felony or misdemeanor conviction. ➢ Prohibits use of arrest records to deny a license. ➢ Requires Licensing Boards' decisions to be based on whether the criminal record is directly related to the duties and responsibilities of the licensed occupation or if the conviction is violent or sexual in nature. ➢ Prohibits licensing boards' use of non-specific and subjective terms like "moral turpitude" and "good character" in determining whether someone will receive a work license. ➢ Requires a licensing board, before denying an applicant a license because of a criminal conviction, to specifically consider all of the following factors: (1) The level and seriousness of the crime. (2) The date of the crime. (3) The age of the person at the time of the crime. (4) The circumstances surrounding the commission of the crime, if known. (5) The connection between the criminal conduct and the prospective duties of the occupation. (6) The prison, jail, probation, parole, rehabilitation, and employment records of the applicant since the date the crime was committed. (7) The completion of, or active participation in, rehabilitative drug or alcohol treatment. (8) A Certificate of Relief granted to the applicant. (9) The subsequent commission of a crime by the applicant. (10) Any affidavits or other written documents, including character references. ➢ Requires licensing boards to list the considerations that will be used to grantor deny an occupational license on the board's web site and application. ➢ Requires licensing boards to report to the General Assembly on how many applications are granted, denied and the result when the applicant has a criminal record. ➢ Provides the right to applicants to petition a licensing board for a determination of whether the individual's criminal history will disqualify the individual from obtaining a license before they begin mandatory educational and training requirements, potentially saving applicants hundreds of dollars and thousands of hours. ➢ Requires licensing boards make sure that the applicant has the criminal record that is being used by the board and allow the applicant an opportunity to correct any inaccuracies in the record and provide evidence of mitigation or rehabilitation. ➢ Requires most occupational licensing boards to grant licenses to any applicant who has: o Met the requirements and completed a federally recognized apprenticeship and o Passed any required examination The NC Justice Center's Fair Chance Criminal Justice Project partners with impacted people, congregations, concerned community members, advocacy organizations & decision makers to change local and state policies and practices to make the criminal justice system fairer from arrest to reentry. For more information: Bill Rowe, NC Justice Center, bill(r),nciustice.org; (919) 856-2177 .�. � • � � r: Local Government Involvement 1141 1 F 11 1 111. *'. , ,...N. , .; . A new ordinance in Wake County helps job applicants with criminal backgrounds compete fairly in hiring process CSI was instrumental in working with Wake County Commissioners. On Monday April 18, 2016 The Wake County Board of Commissioners voted unanimously during its regular meeting to approve the Fair Chance Hiring Ordinance. The new ordinance implemented changes to the county's hiring process to ensure fairness for applicants who have been convicted of a crime in the past. stronghave desire around.their lives ordinance, to compete fairly for county jobs for which i # i Answers to Questions from Council on Second Chance Development Grant 1. What liability does the City have if the program doesn't work? ANSWER The purpose of a Nonprofit entity is to provide a needed public service. hi the case of NC Second Chance Community Development Corporation, the purpose is to provide a bridge for disenfranchised individuals to pursue a better, more socially productive future. Success is embodied in providing the needed services. 2. What will this cost the City? Matching Grant or other fees? ANSWER This funding opportunity represents a federal grant that does not require any matching funds from the City of Dunn. It should be noted however that the City is NOT precluded from matching the grant award on its own discretion. For the record, NC Second Chance Community Development Corporation, welcomes and solicits the City of Dunn's support, both politically and financially in any and all manners that it may deem appropriate and beneficial to the City and its citizens. Any other costs for this grant application are minor and related to the preparation of the grant application and any schedules that are appurtenant to the application. 3. Shouldn't this be a Harnett County initiative or a partnership with the municipalities throughout the County? Have you reached out to the County management/leadership? ANSWER: The initial office for NC Second Chance Community Development is slated to be in the City limits of Dunn. The City of Dunn was chosen based on the urging of several community leaders and organizations. A great philosopher once wrote "the journey of a thousand miles begins with one step." We have chosen to make Dunn our first step. Moreover, given the recent uptick in violent crime within the city of Dunn, we believe that the services that NC Second Chance CDC will positively impact the section of the city's population most adversely affected by the ills of disenfranchisement. We would certainly welcome the involvement of ALL entities and municipalities within Harnett County. Given the response tine for the present grant application, we elected to begin the process with the City of Dunn. It is certainly our intention to reach out to all parties who can benefit from the services provided by NC Second Chance Community Development Corporation 4. Is Second Chance Development Corporation a 501c-3 organization? ANSWER: The registered name of our Corporation is the North Carolina Second Chance Community Development Corporation. We have recently filed our Articles of Incorporation as a nonprofit entity with the NC Secretary of State. Once the registration is received, we will immediately file for our Federal Tax Exemption pursuant to IRS Code 501(c) (3). The Second Chance Alliance (the initial Second Chance initiative was begun in 2004) has existed for nearly sixteen years and was founded by Mr. Dennis Gaddy, the present State Director. (Support Letter attached). The organization did not elect to pursue tax exempt status. We have decided to pursue tax exempt status as a means of funding our designated programs and services. 5. Who will get the funds and how will the funds be managed? ANSWER Any funding received by NC Second Chance Community Development Corporation will be deposited into an insured account with a NC Chartered Financial institution. The aforementioned funds will be managed in a mariner consistent with Generally Accepted Accounting Principles, and accordingly such Accounting Principles will be applied by individuals possessing the adequate levels of skill, education and experience. The Agency will be audited annually by a Certified Public Accounting Firm, who will issue an unqualified opinion on the agency's accounting/fiscal practices and procedures. 6. What will the funds get used for specifically? ANSWER funding procured by NC Second Chance Community Development Corporation directly or through other entities for the benefit of NC Second Chance Development Corporation, will be used for the following purposes unless expressly directed otherwise. a. Purchase/rental and maintenance of buildings to house designated facilities. b. Initiation of vocational Education Programs such as: Plumbing apprentice, Electrician school, CNA Training, HVAC Repair Training, Culinary Arts School, Computer Science Training, Accounting and business services Training, Landscape Maintenance training, property management training. c. Salaries relating to the facilitation of the aforementioned programs and related services 7. Where do recipients have to live to receive funds or support or where will they be housed? ANSWER North Carolina Second Chance Community Development Corporation will not disburse money to service participants. Participants who benefit from the programs promulgated by NC Second Chance CDC MUST reside in the geographical area from which funding is procured. ONLY tuition driven programs will allow OUTSIDE participation. NC Second Chance CDC does not intend to provide housing for participants unless so empowered by collaborating City and County Agencies. S. Why is this request such short notice? federal grant funding opportunities are posted on a US Government website regularly. The particular grant funding opportunity presently before the Council was issued on January 10, 2020. The Harnett County Initiative of the NC Second Chance Community Development Corporation was authorized at the end of January. Seven working days after the day NC Second Chance CDC was Authorized, the Grant Notice (copy attached) was forwarded to Mayor Elmore. 9. Who will handle the oversight of the funds? Is that the City's responsibility? ANSWER As is the case with all federal grant funding awards, the entity using the funds awarded is directly and primarily responsible for assuring that grant funds are used in a manner consistent with the controlling grant application. The benefiting nonprofit corporation is expected to file reports outlining and assuring conformity with the stated purpose and of procured funding. In the case of the grant at hand. there are no reporting requirements for the City. The city can, at its discretion, elect to receive a copy of all reports that the nonprofit would submit to the funding agency, in this case the Department of Justice. Further, the City can require, if it so chooses, separate reporting from the nonprofit outlining expenditures and services. 10. In your letter you say that the Corporation will pay 50% of the $3,175.00 consultant fee. Who is paying the other 50%? ANSWER The remaining 50% of the Funding Consultant's fee is being paid by a Dunn Citizen who supports the purpose of NC Second Chance CDC. 11. What level of convictions are eligible for this program? ANSWER: Before an individual is admitted into any program provided, they are interviewed, given a mental health evaluation by a qualified professional and further analyzed to determine their suitability for the programs offered by NC Second Chance CDC. Individuals with higher levels of offenses are often in dire need of our services. We believe EVERYONE deserves a second chanceM 12. What services will be offered at your location? ANSWER: The initial location of NC Second Chance CDC will serve six major purposes. a. Corporate Headquarters — The Dunn Headquarters will manage all other County offices within the 1261 District of North Carolina. b. Transportation Coordination e. Central fund raising. d. Case Management e. Employment Agency f. Vocational Education and Training (In Collaboration with Local Community Colleges) Vocational Education Programs such as: Plumbing Apprentice, Electrician's Apprentice, CNA Training, HVAC Repair "Training, Culinary Arts School, Computer Science Training, Accounting and Business services Training, Landscape Maintenance Training, Property Management training. CDL Training Auto Mechanic Training OMB No. 1121-0329 Approval Expires 11/30/2020 U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention OJJDP FY 2020 Second Chance Act Addressing the Needs of Incarcerated Parents and Their Minor Children FY 2020 Competitive Grant Solicitation CFDA #16.831 Grants.gov Solicitation Number: OJJDP-2020-16831 Solicitation Release Date: January 10, 2020 Application Deadline: 11:59 p.m. eastern time (ET) on March 10, 2020 The U.S. i3ccartment of Justice (DOJ), Cffice_of Justice Pro rq arras (OJP), Office of Juvenile Justice and Delinquency Prev_entlon (OJJDP) is seeking applications for funding under the fiscal year (FY) 2020 Second Chance Act Addressing the Needs of Incarcerated Parents and Their Minor Children program. This program furthers the Attorney General's mission by providing funding to states and localities to reduce violent crime, protect law enforcement (correctional officers), and reduce recidivism. This solicitation incorporates the OJP GranLAppLicaflon l esqurcq Guide by reference. The OJF Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. Eligibility (Who may apply): The following entities are eligible to apply: • states and territories, and • units of local government.' I A "unit of local government' means — (a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state. (b) Any law enforcement district or judicial enforcement district that— (i) Is established under applicable state law, and (ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes. (c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for— (i) The District of Columbia, or (I!) Any Trust Territory of the United States. All recipients and subrecipients (including any for -profit organization) must forgo any profit or management fee. Eligible applicants that propose to provide direct services to youth must not include youth who are age 18 or older in the population they will serve. Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, at https_//Lmww.araats.goy/web/ rq enfs/s gr[ himl, or at support c grants.goy. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevents it from submitting its application by the deadline must contact the National Criminal Justice Reference Service Response Center (Response Center) at grants a ncjrs.00v within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under "Experiencing Unforeseen Grants.gov Technical Issues' in the How To Apply (Grants.gov) section in the OJP Grant Application ication Resource Guide. For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at httDs://vVA.okidp.govlfundinq�Pund9ng.fAfml; Answers to frequently asked questions that may assist applicants are posted at https://of dp.olP.00vlsltesi lfiles(x cl<uh 76!tiles(media/document/OJJDP-2020-'E6831- FAQs.Ddf. Deadline Details Applicants must register with Grants.gov at his ttwww.grantsc ov/wets/ rq ants/register.htmi prior to submitting an application. All applications are due by 11:59 p.m. ET on March 10, 2020. To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification. An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button. OJP encourages all applicants to read this , Grants.gov. For additional information, see the "How to Apply (Grants.gov)" section in the OJP. Grant �pfrlicaiion Resource Guide. 2 OJJDP-2020-16831 Contents A. Program Description........................................................................................................... 4 Overview................................................................................................................................ 4 Program -Specific Information................................................................................................. 4 Goals, Objectives, and Deliverables.......................................................................................4 Evidence -Based Programs or Practices................................................................................. 6 Information Regarding Potential Evaluation of Programs and Activities .................................. 6 B. Federal Award Information.................................................................................................. 6 Typeof Award........................................................................................................................ 6 Financial Management and System of Internal Controls......................................................... 6 BudgetInformation.................................................................................................................6 Cost Sharing or Match Requirement....................................................................................... 6 Preagreement Costs (also known as Preaward Costs)........................................................... 6 Limitation on Use of Award Funds for Employee Compensation; Waiver ................................ 7 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs .................... 7 C. Eligibility Information........................................................................................................... 7 D. Application and Submission Information............................................................................. 7 What an Application Should Include....................................................................................... 7 HowTo Apply (Grants.gov).................. ................................. ....................... ........................ A l E. Application Review Information..........................................................................................11 ReviewCriteria......................................................................................................................11 ReviewProcess.....................................................................................................................11 F. Federal Award Administration Information..........................................................................13 FederalAward Notices..........................................................................................................13 Administrative, National Policy, and Other Legal Requirements............................................13 Information Technology (IT) Security Clauses.......................................................................13 General Information About Post -Federal Award Reporting Requirements .............................13 G. Federal Awarding Agency Contact(s).................................................................................13 H. Other Information...............................................................................................................13 Freedom of Information and Privacy Act (5 U.S.C. 552 and U.S.C. 552a) .............................13 Provide Feedback to OJP......................................................................................................13 Appendix A: Application Checklist........................................................................................14 3 OJJDP-2020-16831 OJJDP FY 2020 Second Chance Act Addressing the Needs of Incarcerated Parents and Their Minor Children CFDA #16.831 A. Program Description Overview Awards made under this solicitation would be authorized under statutory authority provided by an act appropriating funds for the Department of Justice for FY 2020. This program will promote and expand services in detention and correctional facilities to incarcerated individuals and their minor children, and provide services to children of incarcerated parents. Program activities include: • partnering with agencies and service providers to develop or expand services to incarcerated parents and their children, • providing training for correctional officers to include safeguarding children and families visiting incarcerated parents, and • supporting the delivery of community -based services to meet the needs of minor children with an incarcerated parent. Program -Specific Information This program will provide funding to support states and units of local government to develop programs within detention or correctional facilities to respond to the needs of incarcerated parents who have children younger than age 18. This program supports activities that foster positive family engagement between incarcerated parents and their children within detention and correctional facilities, and implement programs and services that support the children of incarcerated parents to reduce the likelihood of antisocial behaviors and future involvement in the juvenile justice system. Goals, Objectives, and Deliverables The goal of this program is to assist states and localities in developing or expanding services that meet the needs of incarcerated parents and their children. Programs proposed should aim to prevent violent crime, reduce recidivism, and provide support for minor children. In addition to engaging incarcerated parents and their children, this program supports the delivery of transitional reentry services, including services to minor children, upon release of the incarcerated parent. Specific objectives include the following: 4 OJJDP-2020-16831 • Provide support to facilities for staffing, equipment, tools, and resources to create child - friendly spaces. • Develop safety protocols and procedures for children who are visiting their incarcerated parents. • Develop a coordinated system for the provision of programs and services that support the needs of incarcerated parents and their children. Program deliverables include the following: Implement strategies that strengthen the relationships between incarcerated parents and their children while maintaining safe facilities. Provide services that meet the needs of children of incarcerated parents. Provide reentry and transitional services for incarcerated parents that focus on parental responsibility. The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under What a. n Application Should Include. OJP Priority Areas In FY 2020, OJP is supporting the priority areas identified below. Applications proposing activities in the following areas will be given priority consideration: Addresses the specific challenges that rural communities face. Encouraging program investments in economically distressed communities (Qualified Opportunity Zones). To receive priority consideration under the rural priority, applicants must describe what makes the geographic service area rural (using U.S. Census or other appropriate government data), how isolated the area is from needed services, and how they will address specific public safety challenges in rural communities. To receive priority consideration under the Qualified Opportunity Zones priority, applicants must include information that specifies how the project will enhance public safety in the specified QOZs. For resources on QOZs, and for a current list of designated QOZs, see the U.S. Department of the Treasury's resource webpage, accessible at h�safwv�trrv.cdfifunci�c�>agesloppattunity-zones.as�x. Ensuring Protections for Children In addition, OJJDP will give priority consideration to applicants that have policies, practices, and/or procedures (such as a guardian ad [item or a court appointed special advocate) in place that protect children and/or specific policies and procedures that detail the appropriate steps for terminating visitation and/or parent/child engagement when continued facilitation of the parent/child relationship is deemed to not be in the best interest of the child. The applicant must provide the policies and practices used to monitor and assess the parent/child relationship. Policies and practices should include protections that support a child's right to decline or terminate visitation or participation at any time during the program. Applicants should discuss specific steps for reporting, documenting, and implementing stated child protection policies. 5 OJJDP-2020-16831 Evidence -Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence -based programs or practices, see the OJP Grant Application Resource Guide. Information Regarding Potential Evaluation of Programs and Activities Applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant App(lcation Rq�outce Guide section titled "Information Regarding Potential Evaluation of Programs and Activities." B. Federal Award Information Maximum number of awards OJJDP expects to make 6 to 10 Estimated maximum dollar amount for each award $500,000 to $750,000 Total amount anticipated to be awarded under solicitation $5,000,000 Period of performance start date October 1, 2020 Period of performance duration 36 months Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. Type of Award OJJDP expects to make awards under this solicitation as grants. See the "Administrative, National Policy, and Other Legal Requirements' section of the OJP Grant A ploeation Resource Guide for additional information. Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass -through entities) must, as described in the Part 200 Uniform Requirements2 as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant, Ap Ip ¢cation ResOUrce Guide for additional information. Budget Information Cost Sharing or Match Requirement This solicitation does not require a match. 2 The "Part 200 Uniform Requirements" means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. OJJDP-2020-16831 Please see the OJP Ggragnt A,.pplication Resource Guide for information on the following: area reerraent Dolts ( so known as Preaward Costs Dolts Associated with Ean uage Assistw)ce if a Iicablej _JL C. Eligibility Information For eligibility information, see the title page. For information on cost sharing or match requirements, see Cast SharLnq or Match Reguirement. D. Application and Submission Information What an Application Should Include The following application elements MUST be included in the application submission for an application to meet the basic minimum requirements (BMR) to advance to peer review and receive consideration for funding: Program Narrative, Budget Detail Worksheet, and Budget Narrative. See the "Application Elements and Formatting Instructions' section of the C?JP Granf Hopi€catian, Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation. 1. Application for Federal Assistance (Standard Form (SF)-424) The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. See the OJP Grant_Applicat[on Resource Guide for additional information on completing the SF-424. Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the "Program is not covered by E.O. 12372.") 2. Project Abstract Applications should include a project abstract (no more than 400 words) that summarizes the proposed project including primary activities, products and deliverables, the service area, and who will benefit. Project abstracts should be — Written for a general public audience. • Submitted as a separate attachment with "Project Abstract' as part of its file name. • Single-spaced, using a standard 12-point Times New Roman font with 1-inch margins. 3. Program Narrative OJJDP-2020-16831 Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program. The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8'/2 by 11 inches, and use a standard 12-point Times New Roman font. Pages should be numbered 1 of 30," etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length restrictions, OJJDP may negatively consider such noncompliance in peer review and in final award decisions. The program narrative should address the following selection criteria: (1) statement of the problem, (2) program design and implementation, (3) capabilities and competencies, and (4 plan for collecting the data required for this solicitation's performance measures. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program's structure and activities will accomplish the goals and objectives identified in the previous section. The following sections should be included as part of the program narrative: a. Statement of the Problem. Applicants should briefly describe the nature and scope of the problem that the program will address. The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants should describe the target population and any previous or current attempts to address the problem. Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available. b. Project Design and Implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section on page 4. OJJDP encourages applicants to select evidence -based practices for their programs. This section should also include details regarding any leveraged resources (cash or in - kind) from local sources to support the project and discuss plans for sustainability beyond the grant period. Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the 8 OJJDP-2020-16831 duration of the award, using "Year 1," "Month 1," "Quarter 1," etc., not calendar dates (see "Sample Project Timelines" here). Applicants should submit the timeline as a separate attachment, as stipulated in Additional Attachments, page 10. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide. c. Capabilities and Competencies. This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability. Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and explain the program's organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding. d. Plan for Collecting the Data Required for This Solicitation's Performance Measures. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Ot�jectives and ileiiverah9€;s." Applicants should visit OJP's performance measurement page at AAA.©ip.aov ertorrngnce for an overview of performance measurement activities at OJP. Award recipients will be required to provide the relevant data by submitting semi-annual performance metrics through OJJDP's online Performance Measurement Tool (PMT), located at htt�s ifajpsso_ojov/. Applicants should review the complete list of the performance measures for this solicitation here: Second Chance Act�Stre thenln t Families and Children of Incarcerated Parents Performance [Vleasures Grid. The application should demonstrate the applicant's understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding. Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should follow the guidance under Note on Project Evaluations in the WP_Grant Apoication Resources Guido. 9 OJJDP-2020-16831 Please see the OJP Grant Application Resource Guide for information on the following: 4. gud et Information and Associated Docurnentatimi in the 'Budget Preparation and Submission Information" section. 5. indirect Cost Rates ActreeKnent 6. Financial Man2gtmenAan ystem of Internal Controls Questionnaire "includin A011cant disclosure of hirth risk status 7. Disclosure of Lo2!1byina� �ctivlties 8. Aoplicarrt Disclosure of Pendigaet A N bons 9. rattlicant Disclosure and Justification ®e3J Hiclh Risk Grantees' if a iicabfe 10. Additional Attachments a. Documentation of Anticipated Benefit to Qualified Opportunity Zones (if applicable). As is mentioned above, OJP will, as appropriate, give priority consideration in award decisions to applications that propose projects that will likely enhance public safety in federally designated Qualified Opportunity Zones (QOZs). Each applicant proposing a project it anticipates will likely enhance public safety in one or more QOZs should provide a sufficient narrative explanation in order for OJP to identify clearly the public safety benefit the applicant anticipates that its project will have on a specified QOZ(s). The narrative and the list of impacted QOZs (by census track number) must be included as an attachment that is clearly labeled as addressing QOZs. The applicant may also include tables, charts, graphs, or other relevant illustrations that may be useful in comprehending the manner in which the proposed project is anticipated to benefit a QOZ(s). b. Documentation of Rural Challenges (if applicable). As is mentioned above, OJP will, give priority consideration in award decisions to applications that address the specific public safety challenges that rural communicates face. Each applicant proposing a project under the rural priority should provide a sufficient narrative to include what makes the geographic service area rural (using U.S. Census or other appropriate government data), how isolated the area is from needed services, and how they will address specific public safety challenges in rural communities. The narrative must be included as an attachment that is clearly labeled as addressing rural challenges. c. Ensuring Protections for Children (if applicable). As mentioned above, OJJDP will give priority consideration in award decisions to applications that have policies, practices, and/or procedures (such as a guardian ad litem or a court appointed special advocate) in place that protect children and/or specific policies and procedures that A "DOJ High -Risk Grantee" is a recipient that has received a DOJ High -Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. 10 OJJDP-2020-16831 detail the appropriate steps for terminating visitation and/or parent/child engagement when continued facilitation of the parent/child relationship is deemed to not be in the best interest of the child. The applicant should provide the policies and practices used to monitor and assess the parent/child relationship. Policies and practices should include protections that support a child's right to decline or terminate visitation or participation at any time during the program. Applicants should discuss specific steps for reporting, documenting, and implementing stated child protection policies. d. Timeline (see page 8). e. Resumes of all key personnel. f. Job descriptions outlining roles and responsibilities for all key positions. How To Apply (Grants.gov) Applicants must register in and submit applications through Grants.g-ay, a primary source to find federal funding opportunities and apply for funding. Find information on how to apply in response to this solicitation in the OJP Grant Application Resource Guide. Registration and Submission Steps Applicants will need the following identifying information when searching for the funding opportunity on Grants.gov. • CFDA #16.831 Children of Incarcerated Parents • OJJDP-2020-16831 For information on each registration and submission step, see the OJP Grant Ftpplicatior) Resource Guide. E. Application Review Information Review Criteria Applications that meet basic minimum requirements will be evaluated by peer reviewers using the following review criteria. 1. Statement of the Problem (10%) 2. Project Design and Implementation (45%) 3. Capabilities and Competencies (25%) 4. Plan for Collecting the Data Required for this Solicitation's Performance Measures (10%) 5. Budget (10%) See What an Application Should Include, page 7, for the criteria that the peer reviewers will use to evaluate applications. Review Process OJP is committed to ensuring a fair and open process for making awards. OJJDP reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. 11 OJJDP-2020-16831 Peer reviewers will review the applications submitted under this solicitation that meet basic minimum requirements. For purposes of assessing whether an application meets basic minimum requirements and should proceed to further consideration, OJP screens applications for compliance with those requirements. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs: • The application must be submitted by an eligible type of applicant • The application must request funding within programmatic funding constraints (if applicable) • The application must be responsive to the scope of the solicitation. • The application must include all items necessary to meet the basic minimum requirements. For a list of the application elements that MUST be included in the application submission in order for an application to meet the basic minimum requirements, see "What an Applicatlon Should Include" under Section D. Application and Submission Information. Peer review panels will evaluate, score, and rate applications that meet basic minimum requirements. OJJDP may use internal peer reviewers, external peer reviewers, or a combination, to assess applications on technical merit using the solicitation's review criteria. An internal reviewer is a current DOJ employee who is well -versed or has expertise in the subject matter of this solicitation. An external peer reviewer is an expert in the subject matter of a given solicitation who is not a current DOJ employee. Peer reviewers' ratings and any resulting recommendations are advisory only, but are considered carefully. Other important considerations for OJJDP include geographic diversity, strategic priorities (specifically including, but not limited to, addressing public safety challenges that rural communities face and/or demonstrable potential enhancement to public safety in one or more federally designated Qualified Opportunity Zones), available funding, and the extent to which the Budget Detail Worksheet and Budget Narrative accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles. Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award. In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the nonpublic segment of the integrity and performance system accessible through the System for Award Management (SAM) (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS). Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant. Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not 12 OJJDP-2020-16831 only peer review ratings and OJJDP recommendations, but also other factors as indicated in this section. F. Federal Award Administration Information Please seethe OJP Granf Ann icatinn C esource Guide for information on the following: Federal Award Notices Administrative, National Policy and Other L er9al Re�u'srements OJP strongly encourages prospective applicants to review information on post -award legal requirements and common OJP award conditions prior to submitting an application. If selected for funding, in addition to implementing the funded project consistent with the OJP- approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements" section in the OJP Grant Application_ Resource Guide. Information Tech nol2g IT Security clauses General Information About Post -Federal Award Reporting ftecluirernenis In addition to the deliverables described in Goals jectives and C3ellyerab[es, any recipient of an award under this solicitation will be required to submit certain reports and data. Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.) See the OJP Grant Application Resource Guide for additional information on specific post - award reporting requirements, including performance measures data. G. Federal Awarding Agency Contact(s) For OJP contact(s), see page 2. For contact information for Grants.gov, see page 2 H. Other Information Please see the Q0JP Graaat Application Resource Guide for information on the following: 13 OJJDP-2020-16831