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Agenda 02-28-2020 Budget Planning Retreatnorth carolina IwDuNN city oi' dunn W4,11re cmiviant ma&rs Budget RehtvtAenda Bervc Rooiv, New Bern Pivei/ivnt Convention Center Page I lob I• • .. Id 7 30 a.m, Breakfast - Berne Room 8:30 a.m. Call to Order and Welcome — Mayor William Elmore • Invocation • Pledge of Allegiance • Opening Remarks and Expectations 8:40 a.m. Opening Remarks and Introduction of Facilitator CityManager Steven Neuschafer 8:50 a.m. Opening of Planning Session — RickRocchetti, Facilitator • Review of Objectives and Agenda • Role of Facilitator, Ground Rules and Expectation of Participants • Opening Activity 1 9:15 a.m. Mid -Year Financial Report Fiscal Year 2020-2021 City Manager Neuschafer and Finance Dir ector, fim Roberts • Discuss Current Budget • Review Debt Service Schedule Z 9:30 a.m. Technology Updates • Web Site and Communications Efforts • Smart Vehicle Inventory Assistant City Manager— Mathew Boone • 311 Demonstration — Chief BuildingInspector Ste von King • Water Customer Portal Demonstration —Finance Director Roberts • Public Notifications (Utilities) — Public Utilities Director Heather Adams 10:15 a.m. Break north carolina Ih ,�=tJUNN ci(v or dune wore com nume nnaEf°ers Bac(getRehwt*enda Bole Rooen, New Betst Rh erfi ont Convention Center • • • • .• • - -�' 3 10:30 a.m. Projects Status and Special Updates - CityManagerNeuschafer • Facilities Review Public Works Police Department Parks & Recreation Offices • Property Maintenance Contract • Solid Waste Contract • Paving Plan • ADA Transition Plan • Dog Park • Juniper Creek 12:00 pan, Lunch 4 1:00 p.m. High -Level Environmental Scan • Identification of Issues, Trends and Challenges (PESTLE Analysis) • SWOT Analysis • What are we hearing from our residents? 5 2:00 p.m. Department Goals and Priorities • Finance —DirectorRobeds • Inspections -- Chief BuildingInspector ldng • Library — Libt arian Mike Williams • Parks and Recreation — Director Bl ian McNeill Break — ;:so p.m. • Planning -- Director George Adler • Police - Chief Chuck West • Public Utilities - Director Adams and RandyMcNeill Davis -Martin -Powell & Associates • Public Works - Director Vince Washington and RandyMeNei11 Davis -Martin -Powell & Associates 6 4:00 p.m. Wrap Up Summary for the Day • What has stood out for you today? • What have you learned? • Group Activity 500 pan. Adjourn `Phis institution is an equal opportunity provider and employer" north caroling �WU UUNN city of dann 2S/ZEYe 60'vivi 67d6 7izaffers BudgetRefieat4enda Beivre Room, New, Beth Rivetfi ont Con vention Center Page 3 I1' • • �' • ' -. A 7:30a.m, Breakfast —Berne Room 'j 8:30 a.m. Call to Order and Welcome — Mayor William Elmore • Invocation • Pledge of Allegiance • Reconvene Planning Session 8:45 a.m. Recap and Review Agenda— RickRocclsetti, Facilitator g 9:00 a.m. Review and Goal Setting • Priorities for fiscal Year 2020-ZO21 • Identification of 4-year Goals (Directional) 10:15 a.m. Break 11:00 a.m. Wrap Up • Summary • Budget Schedule and Information • Closing Remarks 12:00 p.m, Adjourn "This institution is an equal opportunity provider and employer" Mayor William Elmore Invocation Pledge of Allegiance Remarks and Expectations Opening Remarks - City Manager Steven Neuschafer Introduction of Facilitator Opening of Planning Session - Rick Rocchetti, Facilitator Review of Objectives and Agenda Role, Ground Rules, Expectations of Participants Opening Activity Rick L. Rocchetti - Facilitator 4 it P, r, t Rick is an independent consultant whose work focuses on leadership development, executive coaching, strategy, culture and teams. He also works with the NC League of Municipalities. Rick's academic background includes undergraduate degrees in Management and Marketing from Bluefield State College, dual Master's degrees in Religious Education (Adult Education) from Fordham University and Organization Development (AU/NTL) from The American University. He graduated in August of 2016 from North Carolina State University with his Business Coaching Certificate and has his PCC level credential through International Coaching Federation. Rick has held positions of responsibility in a variety of organizations, from the City of Raleigh to GlaxoWellcome (now G1axoSmithIOme) and from the Catholic Diocese of Raleigh to JM Family Enterprises (Toyota and Lexus Distributorship for the Southeast). His client list includes Duke Corporate Education, Price Waterhouse Coopers, Kenan Institute for Ethics, GlaxoSmithIaine, Gilead Sciences, Novozymes NA, Stiefel Pharmaceuticals, Pearl/AstraZeneca, Ryder Logistics and Transportation Solutions Worldwide, Red Hat, Caswell County, City of Fayetteville, City of Wilmington, Towns of Edenton, Rolesville and Wilkesboro, various units within the North Carolina State University, and the University of North Carolina at Chapel Hill, Wake Forest University, North Carolina Department of Revenue, North Carolina Department of Motor Vehicles and Hendrick Motor Sports (NASCAR). Rick has strategic alliances with Smith Management Training and Consulting, Transition States, Mitchen, the Talent Management Institute and First Step Management (UK) to deliver products and services to a wider audience. He has supported the Kenan-Flagler Business School by providing coaching to the MBA and graduate Accounting students. Rick is on the board of the Learning Consortium and the Talent Management Institute. He volunteered for twenty years at the Shepherd's Table Soup Mitchen. He is a coach for the Caldwell Fellows Program at NCSU. He is married and has one daughter. He was an NTL Institute member from 2011-2016. 2/25/2020 FYi2016 FY2017 FY2018 <M2019 -FY202W o a o 0 51,13s,17n $1,603,327 $1,954,070 1 $2,153,607 1$2,23S,M $1,076,826 2/25/2020 2 2/25/2020 5 2/25/2020 FY 2018/19 * Administration/Finance m W/S Distribution and Collection o Water Plant = Sewer Plant ® Debt service 2/25/2020 city of Gunn Pavement/Stormwater Report Funding including DMV tax ($25/$30), Powell Bill receipts, and Stormwater receipts CURRENT BALANCES 2/17/2020 RESURFACING Total DMV License Income $ 180,715. DMV License Income from 2018/2019 $25 of total $30 collected. $ 150,596: Powell BIII NCCMT Balance as.: of 8/5/19 $ 740,849 Total Current funds available for Resurfacing - $ 891,446r Total contract approved on March 12, 2019 for roadwork $ 741,5751 Contract Work Paid from Powell Bill and License Fees $ 641,575 Change Order#2 $ 13,592`. Resurfacing funds available after Contract Work is completed. $ 236,279'. REVENUE ESTIMATES FOR 2019/2020 DMV License Income for. 2019/2020 $25 of total $30 collected. $ 150,000 Anticipated Powell Bill Distribution $ 295,000 Actual Distribution First Distribution 9/30/19 $ 144,774 Second. Distribution 12/30/19 $ 144,774 $ 289,548 Total funds budgeted for 2020 $ 439,548 M:\My Documents\DUNN\City Clerk\Planning Retreat\2020 Budget Planning Retreat\Stromwater Powell bill DMV for print 2-20-20 Page 1 Pavement/Stormwater Report STORMWATER YEAR I Receipts Expenditures Carryover Budgeted Fees 2019/2620 $ 135,000 $ : 59,438 $ 75,563' Actual collected (1/31/2020) '..$ 89,424 $ 59,438 2019:: $ 134,153 $ 5,952'i $ 128,201 2018'. '.$ 79,586 $ 61,868 $ 17,717'. 2017 78,953 $ 51,982; $ 26,971. 2016: $ 81,948 $ 26,317: $ 55,631i Contract Work paid from Stormwater Fees: $ 100,000 Total Stormwater funds Available M:\My Documents\DUNN\City Clerk\Planning Retreat\2020 Budget PI a nni ng Retreat\Stromwater Powell bi 11 DMV for p rint 2-20-20 Page LTAmole: = • -Web Site and Communications Update Smart Vehicle Inventory - Assistant City Manager Boone -311 Demonstration - Chief Building Inspector King Water Customer Portal Demonstration - Finance Director Roberts -Public Nolif 1catlom (UtililiO - Public Utilities Director Adams 2/26/2020 2/26/2020 RENOVATKM! OF EXSW4 CCNFEFENCE ROOM MY HALL BLALDING DUNK, HORTN CAROLWA PROPOSED aFLOOR PLAN unit: i a - � - rd 2/26/2020 2/26/2020 0 2/26/2020 2/26/2020 city of dunn Administration CITY OF DUNN LAWN MAINTENANCE CONTRACT Memorandum TO: Prospective Bidders PROM: Dean Gaster, Public Works Director DATE: February 17, 2017 RE: Request for Proposals for Lawn Maintenance Contract The City of Dunn is seeking proposals for lawn maintenance for several areas of the City. This is to notify you that the City will receive proposals for an initial fifteen (15) month lawn maintenance contract; with option for two (2) year extension. You are invited to submit a proposal for consideration. Your proposal must provide two complete bids, on the enclosed quotation sheet, (page 28 of this document) the first bid is for services at all of the following properties in the manner described in specifications that are described below: 1) Site A: Exit 72, Spring Branch Rd/Pope Rd 2) Site B: Exit 73, E. Cumberland St 3) Site C: Exit 75, Jonesboro Rd 4) Site D: Dunn Public Library, 110 E. Divine St 5) Site E: Dunn City Hall, 401 E. Broad St -- 6) Site F: Corner of Johnson St/Carolina Dr ROW 7) Site G: Parking Lot, Corner of e. Edgerton St & N. Clinton Ave 8) Site H: Corner of W. Broad St & W. Cumberland St -- 9) Site I: Santa House Area 10) Site J: Planning & Inspections Office, 102 N. Powell Ave 11) Site K: Median on Hwy 421/E. Cumberland St from Walgreens Intersection to Walmart left turn & welcome sign 12) Site L: Parking Lot, Corner of N. Railroad Ave & E. Edgerton St 13) Site M: Roundabout at Ashe Ave & N. Powell Ave 14) Site N: Veterans Memorial to Splash Pad @ Tyler Park 15) Site O: Highway 55 East median and shoulders 16) Site P: Ashe Ave and Ponderosa Dr (`Oorq ?ux� —17) Site Q: Byron St Water Tanlc Site O 18) Site R: Resthaven Cemetery 19) Site S: Greenwood Cemetery 20) Site T: Memorial Cemetery The second complete bid, on the enclosed quotation sheet, (page 28 of this document) will include all sites not including Site R, Site S and Site T (the cemetery properties) Qi Bidders shall subunit proposals fora fifteen (15) month contract. o Bidders shall also propose an optional tivo year extension with any increase that is requested by the contractor. o The proposed contract(s) will begin on April 1, 2017 and end on June 30, 2018. Attached please find the request for proposals for the City of Dunn Lawn Maintenance Contract. Enclosed are the general and technical provisions for each site. Completed proposals must be received by 4:00 P.M., Wednesday, March 8, 2017 to be considered. Bids will be publicly opened and read aloud shortly after 4:00 P.M.in the Dunn City Hall, Courtroom, 401 E. Broad St. Dunn, NC 28334. All proposals shall include the following items/information: ❑ A completed quotation sheet (page 28 of this document) ❑ Evidence insurance as specified in the general provisions. ❑ Copy of your North Carolina Pesticide Applicator's License(s) ❑ 3 references of properties maintained. The references shall indicate the property address, contact person, and daytime telephone number. The City of Dunn specifically reserves the right to reject any and all proposals, and to negotiate the terns of the contract if it is deemed to be in the best interest of the City. Proposals shall be submitted to: City of Dunn Attn: Dean Gaster, Public Works Director PO Box 1065 / 401 E. Broad Street Dunn, NC 28335 If delivered by mail, please seal and clearly marls on the outside of the envelope or package with the following information: 1. "SEALED LAWN MAINTENANCE PROPOSAL --DO NOT OPEN" 2. Your Company Name, Contact Name, Address, and Phone Number. If delivered in person, the proposal shall be delivered to the Administration Department, Dunn Municipal Bldg. located at 401 E. Broad Street, Dunn, NC 28334. Incomplete proposals may be disqualified. The City of Dunn is not responsible for errors or omissions. You are encouraged to visit these areas prior to submission of your bid. Directions to the sites and additional information may be obtained by contacting Dean Gaster at 910-892-2948. Thank you for your interest in bidding on this service for the City. CITY OF DUNN LAWN MAINTENANCE CONTRACT REQUEST FOR PROPOSALS GENERAL PROVISIONS The General provisions apply to each contract(s) and properties included in the proposal, unless specifically excluded in the area description/requirements. I. MATERIALS, LABOR AND EQUIPMENT The Contractor shall provide all materials, labor, and equipment necessary to perform the specifics of this contract and ensure that all properties are kept in a neat appearance. As the properties are high profile areas, the properties are required to be maintained weekly throughout the terms of the contract. The Contractor shall perform the operations provided for in these specifications in a manner that will promote the continued life and healthy growth of all plants. 2. MINIMUM CONTRACTOR QUALIFICATIONS Due to the requirements of this contract and the highly visible location of the project areas, the City is seeking a contractor who has training and expertise in lawn maintenance, including seeding methods, chemical application methods for herbicides, pesticides and fungicides, and knowledge of insect and disease problems. The Contractor shall be qualified to maintain lawn and plant areas and shall meet the following criteria. North Carolina Pesticide Applicators License A minimum of two years' experience maintaining and installing turf areas on commercial sites. 3. INSURANCE Subcontractors shall provide to City of Dunn, prior to commencing work on behalf of City of Dunn, a Certificate of Insurance evidencing the following coverages and limits during the policy term in which the work is to be performed: Commercial General Liability coverage with an insurance carrier rated A or better by A.M. Best with limits equal to or exceeding: $1,000,000 Each Occurrence $2,000,000 General Aggregate $2,000,000 Products & Completed Operations Aggregate $1,000,000 Personal Injury & Advertising Liability City of Dunn is to be named as an Additional Insured on subcontractor's liability policy provided by forms CG 2010 1185 or a combination of CG2010 1001 or 0704 and CG2037 1001 or 0704 stating the additional insured status on your carrier's equivalent forms. Aggregate limits must be on a Per Project basis. Completed Operations coverage will remain in force for two years after projection completion date. Automobile Liability insurance for any and all vehicles used at any jobsite or used to transport personnel and goods to and from jobsites on behalf of City of Dunn. Limits should be no less than $1,000,000 Combined Single Limit. City of Dunn is to be named as an Additional Insured for Auto Liability. Workers Compensation and Employer's Liability Insurance shall be maintained at the State Statutory Limits. If Applicable, Errors & Omissions or Professional Liability Insurance shall be carried with limits no less than $1,000,000 each claim. City of Dunn is to be named as an Additional Insured under the coverage. All policies shall be endorsed so that they are primary and non-contributony to that insurance held by the City of Dunn. All policies shall contain a Waiver of Subrogation in favor of City of Dumn. Subcontractor 3 agrees to provide a thirty (30) day written notice of cancellation, non -renewal or material change in coverage to City of Duren. Certificate of Insurance shall state that thirty (30) day notice applies. 4. CONTRACT TIME AND COMPLETION DATE The contract is proposed to go into effect April 1, 2017 and will end on June 30, 2018 5. BASIS OF PAYMENT The City of Dunn will pay the Contractor in equal monthly installments billed in arrears. The first payment will be paid after the first month of the contract is complete, upon receipt of an invoice from the contractor. Payment will be rendered within 10 business days of receipt of invoice. The City of Dunn will routinely inspect the sites to ensure compliance with the conditions of the contract. 6. SUBLETTING OF CONTRACT The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or any portion thereof; or of his right, title, or interest therein, without prior written consent of the City of Dunn which may be withheld at the sole and absolute discretion of the City. 7. TRAFFIC CONTROL Where high traffic situations exist, the Contractor will be required to maintain traffic on the roadway during maintenance and to provide, install and maintain all traffic control devices in accordance with NC DOT Standards. The Contractor will furnish, erect, and remove necessary traffic control signs as required by NC Law. 8. SAEETY REQUIREMENTS The Contractor is solely responsible for meeting required safety policies. The contractor shall also provide necessary safety equipment (including but not limited to vests, hearing protection, safety glasses, and shoes). 9. EXTENSION OF CONTRACT The City reserves the right to extend this contract through a written amendment one time up to twenty four (24) months from the end date. 10. CANCELLATION OF CONTRACT The contract may be cancelled by either party hereto upon a 60 day written notice from the City, and a 180 day written notice from the bidder. The City may cancel the contract with a 30 day written notice if the contractor fails to meet the requirements of the contract or is negligent. 11. SPECIAL EVENTS SCHEDULING The City has special and annual events; which take place throughout the year. All areas impacted by the event must be cut and serviced two days prior to each event. Verbal notice of an event will be given to the contractor at least two (2) weeks prior to each event. Unless otherwise stated herein, scheduling of work is at the discretion of the contractor. 12. MOWING Turf areas will be mowed weekly during the normal growing season (March 1-October 31) and as otherwise needed to maintain a neat and uniform appearance. The lawn area is defined as the area between planting areas and the paved areas, or the areas between buildings and the paved areas. The grass will be maintained at a height of one and one half (1.5) to two (2) inches unless otherwise requested by the City Manager or Public Works Director. 13. TRIMMING All immovable objects and areas that cannot be mowed will be trimmed at the same interval as the lawn area is mowed. 0 14. TRASHREMOVAL All trash and other debris will be removed from all lawn areas weekly to maintain a neat appearance. The contractor shall be solely responsible for the disposal of the trash and debris removed. Trash shall be removed on a weekly basis, year round. This trash and debris shall be transported off site and disposed of in a manner consistent with applicable laws and regulations. 15. LEAF AND CLIPPINGS REMOVAL All leaves and clippings will be mulched or removed from turf areas, parking lots, alley ways, and sidewalks weekly during the contract. The contractor shall be solely responsible for the disposal of the leaves and clippings removed. The leaves and clippings shall be transported off site and disposed of in a manner consistent with applicable laws and regulations. 16. BARE SPOTS All bare spots larger than twenty (20) square foot will be prepared, seeded, and mulched with wheat straw in November and early May, or at other times as determined by the City. 17. AERATION Aeration will be completed once per year in all locations other than along right of ways, alleys, and the developed portions of the cemeteries. 18. HERBICIDE USE Spring and fall preparation is to include herbicide application for pre and post -emergent control of broad leaf weeds, Bahia grass, and weeds. The Contractor will be required to use pre or post -emergent herbicides to eliminate any weed problems. The Contractor will be liable for damage to plants which result from the application of herbicides. 19. SPRAYING PESTICIDES/FUNGICIDES The application of pesticides or fungicides may be necessary if turf areas become diseased, suffer from insect infestation, or suffer any other related problem. If the Contractor finds an insect or disease problem, the Contractor will meet with the City to determine corrective measures, including the application of pesticides or fungicides. The Contractor is required to have a pesticide applicators license. All of the areas maintained under this contract except for the street right of ways, shall be treated annually (and spot treated as needed) to prevent fire ants. SCOPE OF TREE AND SHRUB MAINTENANCE The contractor will be responsible for trees, shrubs, and groundcover located in any maintained areas, unless otherwise specified. Plant beds are defined as the mulched area where trees, shrubs, and groundcover exist, and individual tree areas are defined as the mulched area around each individual tree. 1. PRUNING All trees, shrubs, and groundcover in plant beds will be pruned as necessary for shaping, removing dead, diseased or damaged wood, water sprouts or suckering, or other corrective pruning. Crape Myrtles will NOT be pruned unless under the guidance and direction of a Citespresentative. 2. EDGING All plant beds will be edged with a trencher or other edging device approved by the City to create a uniform edge along the entire plant bed. A weed eater will not be used for edging. Edging will be performed at least 2 times during the contract. (1) January prior to mulching and (2) June. If additional edging is necessary as determined by the City, the Contractor will edge plant beds. 3. SOIL SAMPLE, FERTILIZATION, AND LIME No soil sampling, fertilization, or time application will be required. 4. MULCHING All plant beds, natural areas, and individual trees will be given a new double shredded hardwood mulch application (or chipped bricks stones etc. to match existing, as needed) in January/February. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch at an even grade around individual trees. Once 3 inch coverage is established then maintain mulch with 1 inch thick top dress. 5. WEEDINGMERRICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall preparation may include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 6. SPRAYING PESTICIDES/FUNGICIDES The application of pesticides or fungicides may be necessary if plants become diseased, suffer from insect infestation, or suffer any other related problem. If the Contractor finds an insect or disease problem, the Contractor will meet with the City to determine corrective measures, including application of pesticides or fungicides. The Contractor is required to have a pesticide applicators license. Z TRASHREMOVAL All trash and other debris will be removed from all lawn areas biweekly to maintain a neat appearance. The contractor shall be solely responsible for the disposal of the trash and debris removed. This trash and debris shall be transported off site and disposed of in a manner consistent with applicable laws and regulations. 8. LEAF REMOVAL All leaves will be removed from turf areas, parking lots, alley ways, and sidewalks weekly during the fall season. The contractor shall be solely responsible for the disposal of the leaves removed. The leaves shall be transported off site and disposed of in a manner consistent with applicable laws and regulations. 9. REMOVAL OF DEAD PLANT MATERIAL The Contractor will remove all dead trees, shrubs or groundcover in late August, or at other times determined by the City. The dead plant material shall be transported off site and disposed of in a manner consistent with applicable laws and regulations. 10. REPLACEMENT PLANTS The cost of replacing trees, shrubs, and groundcover which are not in a living, healthy condition or do not conform to the specifications contained in the "American Standard for Nursery Stock", or which have been damaged or stolen, are not included in this contract. If a plant needs to be replaced, the Contractor shall submit a cost estimate including labor and that estimate must be approved by the City prior to replacement. The City reserves the right to reject any unacceptable plant material. Replacement plants shall be installed in accordance with current horticultural practices. The City will inspect all replacement plants for correct horticultural planting techniques. Prior to planting replacement plants, the City will visually inspect plant material for conformance with the specifications outlined in the "American Standard for Nursery Stock." Replacement plants are required to be guaranteed for three months. Watering during the establishment period will be required at designated intervals. Replacement plants will be watered in by the Contractor, so that the root ball and soil around each plant is thoroughly saturated, at the time of initial planting and weekly thereafter for one month. Replacement plants will also be watered if a drought situation arises or other situation in which plants require water. Watering shall be performed in such a manner which will not cause holes or washes around the plant root system or damage to plants. Equipment for watering will be provided by the Contractor. Water can be provided by the City upon request. MATERIALS 1. FERTILIZER The quality of all fertilizer and lime and all operations in connection with the application of fertilizer and lime shall comply with the with the rules and regulations, adopted by the North Carolina Board of Agriculture in accordance with the provisions of said law, in effect at the time of application. 2. HERBICIDES All herbicides shall be properly labeled and registered with the United States Department of Agriculture and the North Carolina Department of Agriculture. A container shall contain only the herbicide which meets the analysis guaranteed on the label. All herbicides shall be kept in such original labeled containers until used. The Contractor is required to have a pesticide applicators license. 3. FESCUE TYPE TURF GRASS Fescue type turf grass seed will be true to name and contain no weed or other seed types. 4. WATER Water used in the planting or care of vegetation shall be free from oil, acids, alkalis, salts, or any other substance that is toxic and otherwise harmful to vegetation. Site A: Exit 72, Spring Branch Rd/Pope Rd Site A: Exit 72, SPRING BRANCH ROADIPOPE ROAD ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES NothirzgAddidoaal Site B: Exit 73, E. Cumberland St. Site B: Exit 73, E. CUMBERLAND STREET L PLANTAREA (Welcome Sigrz) Keep sign area trimmed and maintained in such a manner to allow the welcome signs to be visible by oncoming traffic - Site C: Exit 75, JONESBORO ROAD ADDITIONAL SCOPE OF LAWN MALNTENANCE SERVICES Nothing Addifim,nl 10 Site C: Exit 75, Jonesboro Rd Site D: DUNN PUBLIC LIBRARY, 110 E. DIVINE STREET ADDH IONAL SCOPE OF LAWN MAINTENANCE SERVICES I. SOLE SAMPLE, FERTILIZATION, AND LLNE The Contractor will take soil samples of area to determine fertilizer and lime needs. A copy of the soil sample report is required to be submitted to the City in September and March prior to fertilizing. All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. Z SEEDING No reseeding or over seeding will be required. 3. BARE SPOTS All bare spots larger than I square foot will be prepared, seeded, and mulched with wheat straw, in November and early May, or at other times as determined by the City. 4. PLANTERS Install seasonal annuals two times per year as follows: Install pansies early fall and remove late spring. Install summer annuals late spring and remove late fall. 5. MULCHING All plant beds, natural areas, and individual trees will be given a new mulch application in January/February and July/August tinchume. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 6. WEEDINGBERBICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 11 Site D: Dunn Public Library 110 E. Divine St. Site E: DUNN CITY HALL, 401 E. BROAD STREET ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES I. SOIL SAMPLE, FERTILIZATION, AND LLIIE The Contractor will take soil samples of area to determine fertilizer and lime needs. A copy of the soil sample reoort is required to be submitted to the City in September and Much prior to fertilizing. All trees, shrubs, and grouadcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 2. SEEDING No reseeding or over seeding will be required. 3. BARE SPOTS All bare spots larger than I square foot will be prepared, seeded, and mulched with wheat straw in November and early May, or at other times as determined by the City. I. EDGING All sidewalks, curbs, and concrete paver areas will be edged weekly during the regular growing season (March -November) and once a month thereafter for a neat appearance. Clippings and debris will be blown or removed from the walks, verbs, street, parking lots, and other necessary after mowing or edging each week. 2. MULCHING All plant beds, natural areas, and individual trees will be given a new mulch application in January/February and July/August thneframe. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 3. WEEDLYGIRERBICIDE USE All plant beds and individual one areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate my weed problems plant beds. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control.The Contractor will be liable for damage to plants which result from the application of herbicides. 12 Site E: Dunn City Hall, 401 E. Broad St. Site F: CORNER OF JOHNSON STREET & CAROLINA DRIVE ROW ADDITIONAL SCOPE OF LAWN MAEVTENANCE SERVICES Nothbtg Addidon.I 13 Site F: Corner of Johnson St. & Carolina Dr. ROW Site G: PARKIGN LOT. CORNER OF E. EDGERTON STREET & N. CLINTON AVENUE ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES 1. SOIL SAMPLE, FEETILLZATlON, AND LIME All trees, sluubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. Z MULCHING All plant beds, natural areas, and individual trees will be given a new mulch application in January/February and July/August timefeame. Mulching requirements include 3 inch flick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 3. WEEDINGWERBICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 14 Site G: Parking Lot, corner of E. Edgerton St. & N. Clinton Ave. Site H: CORNER OF W. BROAD STREET & W. CUMBERLAND STREET ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES 1. SOIL SAMPLE, FERTILIZATION, AND LINE All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or time application to discuss fertilizer needs- 2 MULCHING All plant beds, normal areas, and individual hoes will be given a new mulch application in January/February and July/August timeframe. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established than maintain mulch with top dressing. 3. JYEEDINGIHERBICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 15 Site H: Corner of W. Broad St. & W. Cumberland St. Site I: SANTA HOUSE AREA I. SOIL SAMPLE, FERTILIZATION, AND L➢YfE All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 2. MULCHDYG All plant beds, natural areas, and individual trees will be given a new mulch application in January/February and July/August timeframe. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Insadl mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 3. OEEDINGIHERBICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre orpost-emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 16 Site I: Santa House Area Site d: PLANNING & INSPECTIONS OFFICE. 102 N. POWELL AVENUE ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES Nothing Addidinnd 17 Site J: Planning & Inspections Office 102 N. Powell Ave. Site K: MEDIAN ON HWY 421/E. CUMBERLAND STREET FROM WALGREENS INTERSECTION TO WALMART LEFT TURN & WELCOME SIGN ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES 1. WEEDEVG/HEREICIDE USE All plant beds and individual tee areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contactor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contactor will be liable for damage to plants which result from the application of herbicides. 2. PLANTAREA (Welcome Signs) Keep sign area trimmed and maintained in such a moment to allow the welcome signs to be visible by oncoming traffic. 18 Site L: PARKING LOT CORNER OF N. RAILROAD AVENUE & E. EDGERTON STREET 1. SOIL SAMPLE, EERTLELZATTON, AND LIME All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 2. MULCHING All plant beds, natural areas, and individual trees will be given a new mulch application in 7annary/Febmary and July/August timeframe. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover. Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 3. WEEDING/HERBICLOE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or post -emergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 19 Site L: Parking Lot, corner of N. Railroad Ave & E. Edgerton St Site M: ROUNDABOUT AT ASHE AVENUE AND N. POWELL AVENUE ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES I. SOIL SAMPLE, FERTILIZATION, AND LIME The Contractor will take soil samples of the area to determine fertilizer and lime needs. A copy of the soil sample report is required to be submitted to the City in September and March prior to fertilizing. All trees, shrubs, and groundcover are to be fertilized 2 times a yew in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 2. WEEDINGIVERBICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or postcmergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and post -emergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 20 Site M: Roundabout at Ashe Ave. and N. Powell Ave. Site N: VETERANS MEMORIAL TO SPLASH PAD A, TYLER PARK ADDUIONAL SCOPE OF LAWN MAINTENANCE SERVICES Site N: Veterans Memorial to Splash Pad @ Tyler Park I. SOIL SAMPLE, FERTILIZATION, AND LIME The Contractor will take soil samples of the project area to determine fertilizer and lime needs. A copy of the soil sample report is required to be submitted to the City in September and March prior to ferNizing. All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and post -emergent control. The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 21 Site O: HIGHWAY 55 EAST MEDIAN AND SHOULDERS ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES I. SOIL SAMPLE, FERTILIZATION, AND LrME The Contractor will take soil samples of the plant beds in the median to determine fertilizer and lime needs. A copy of the soil sample report is required to be submitted to the City in September and March prior to fertilizing. All trees, shrubs, and groundcover are to be fertilized 2 times a year in April and October at the recommended rate and type from the soil sample report. A granular slow release fertilizer is recommended. Spring and fall fertilization is to include an herbicide for pre and postcmergent control The Contractor will meet with the City Representative at the time of fertilizer and/or lime application to discuss fertilizer needs. 2. BARE SPOTS All bare spots larger than twenty (20) square feet will be prepared, seeded, and mulched with wheat strew in November and early May, or at other times as determined by the City. 3. MULCHING All plant beds and individual trees will be given a topping mulch application in January/February and July/August timedame. Mulching requirements include 3 inch thick coverage over the entire plant bed square footage. Mulch will be pulled back from the base at the trunks of trees, shrubs and groundcover Tree rings are not needed around trees. Install mulch around individual trees. Once 3 inch coverage is established then maintain mulch with top dressing. 4. WEEDINGIHERSICIDE USE All plant beds and individual tree areas will be weeded weekly by hand to maintain them weed free and with a neat appearance. The Contractor may need to use additional pre or poseemergent herbicides or a gas powered weed eater to eliminate any weed problems. Spring and fall fertilization is to include an herbicide application for pre and poste ergent control. The Contractor will be liable for damage to plants which result from the application of herbicides. 22 Site O: Highway 55 East median and shoulders Site P: ASHE AVENUE AND PONDEROSA DRIVE NodxiagAdNdoual 23 Site P: Ashe Ave and Ponderosa Dr. Site O: BYRON STREET WATER TANK SITE ADDMONAL SCOPE OF LAWN MAINTENANCE SERVICES Nothing Additional 24 Site Q: Byron St. Water Tank site Site R_ RESTHAVEN CEMETERY ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES Site R: Resthaven Cemetery Contractor and employees will conduct themselves professionally with the hiehest respect of this hallowed around. while worltine in the cemeteries. L EDGING All sidewalks, curbs, and concrete paver areas will be edged weekly during the regular growing season (March -November) and once a month thereafter for a neat appearance. The streets will be edged twice a year. Clippings and debris will be blown from the walks, curbs, street, parking lots, and other necessary after mowing or edging each week. 2. TRIMMUVG SPECIAL PROVISIONS All immovable objects, (such as tomb stones and markers) and areas that cannot be mowed will be trimmed at the same interval as the lawn area is mowed, herbicides shall not be used. 3. SOIL SAMPLE, FERTILIZATION, AND LIME No soil sampling or fertilization will be required at this location 4. LIME No lime application will be required at this location. 5. SEEDING Seeding or sodding of disturbed areas (after burials, and the earth has settled) will be required. 6. BARE SPOTS All bare spots larger than twenty (20) square feet will be prepared, seeded, and mulched with wheat straw in November and early May, or at other times as determined by the City. 7. AERATION Aeration is required only in the undeveloped areas of the cemetery. 8. HERBICIDE USE It is not permissible to spray herbicides on the perimeter of the head stones and markers. 9. DAMAGE TO MONUMENTS AND MARKERS If in the event of routine maintenance, damage occurs to any monument, marker, isle marker, or other permanent or semi -permanent fixture (including metal tag markers and vases), etc, if shall be the sole responsibility of the contractor to repair the damage. CESSATION OF WORK Any activities shall be suspended during funeral/burial services to give the family the proper respect deserved during the time of the services. There are three cemeteries in which to work leaving two remotely located cemeteries to work, in the event of a burial. Scheduled burials will be communicated to the contractor in advance when passible. 25 Site S: GREENWOOD CEMETERY Site S: Greenwood Cemetery ADDITIONAL SCOPE OF LAWN MAINTENANCE SERVICES Contractor and employees will conduct themselves Professional1v with the highest respect of this hallowed wound, while worldno in the cemeteries. I. EDGING All sidewalks, curbs, and concrete paver areas will be edged weekly during the regular growing season (March -November) and once a month thereafter for a neat appearance. The streets will be edged twice a year. Clippings and debris will be blown from the walks, curbs, street, parking lots, and other necessary after mowing or edging each week. Z TRIMMING SPECLIL PROMIONS All immovable objects, (such as tomb stones and markers) and areas that cannot be mowed will be trimmed at the same interval as the lawn area is mowed, herbicides shall not be used. 3. SOIL SAMPLE, FERTILIZATION, AND LIME No soil sampling or fertilization will be required at this location. 4. LIME No time application will be required at this location. 5. SEEDING Seeding or sodding of disturbed areas (after burials, and the earth has settled) will be required. 6. BARE SPOTS All bare spots larger than twenty (20) square feet will be prepared, seeded, and mulched with wheat straw in November and early May, or at other times as determined by the City. 7. AERATION Aeration is required only in the undeveloped areas of the cemetery. 8. HERBICIDE USE It is not permissible to spray herbicides on the perimeter of the head stones and markers. 9. DAIM4GE TO MONUMENTS AND MARKERS If in the event of routine maintenance, damage occurs to any monument, marker, isle marker, or other permanent or semi -permanent fixture (including metal tag markers and vases), etc, if shall be the sole responsibility of the contractor to repair the damage. CESSATION OF WORK Any activities shall be suspended during funeral/burial services to give the family the proper respect deserved during the time of the services. There are three cemeteries in which to work leaving two remotely located cemeteries to work, in the event of a burial. Scheduled burials will be communicated to the contractor in advance when possible. 26 Site T: MEMORML CEMETERY Site T- Memorial Cemetery. Contractor and employees will conduct themselves professionally with the highest respect of this hallowed Around. while working in the cemeteries. 1. EDGING All sidewalks, curbs, and concrete paver areas will be edged weekly during the regular growing season (March -November) and once a month thereafter for a neat appearance. The streets will be edged twice a year. Clippings and debris will be blown from the walks, curbs, street, parking lots, and other necessary after mowing or edging each week 2. TRIMMING SPECIAL PROVISIONS All immovable objects, (such as tomb stones and markers) and areas that cannot be mowed will be trimmed at the same interval as the lawn area is mowed, herbicides shall not be used. No clippings or debris shall be allowed to remain on tomb stones or markers 3. SOIL SAMPLE, PER TULZATION, AND LINE No soil sampling or fertilization will be required at this location 4. LIME No lime application will be required at this location. 5. SEEDING Seeding or sodding of disturbed areas (afterburials, and the earth has settled) will be required. 6. BARE SPOTS All one spots larger than 50 square foot will be prepared, seeded, and mulched with wheat straw, in November and early May, or at other times as determined by the City. 7. AERATION Aeration is required only in the undeveloped areas of the cemetery. S. HERBICIDE USE It is not permissible to spray herbicides on the perimeter of the head stones and markers 9. DAMAGE TO MONUMENTS AND MARKERS If in the event of routine maintenance, damage occurs to any monument, marker, isle marker, or other permanent or semi -permanent fixture (including metal tag markers and vases), etc, if shall be the sole responsibility of the contractor to repair the damage. CESSATION OF WORK Any activities shall be suspended during funeral/burial services to give the family the proper respect deserved during the time of the services. There are three cemeteries in which to work leaving two remotely located cemeteries in which to work, in the event of a burial. Scheduled burials will be communicated to the contractor in advance when possible. 27 CITY OF DUNN LAWN MAINTENANCE CONTRACT QUOTATION FOR FIFTEEN MONTE CONTRACT AND A TWO YEAR CONTRACT EXTENSION PROPERTY TO BE MAINTAINED I FIFTEEN MONTH ( CONTRACT TOTAL COST TWOYEAR CONTRACT TOTAL COST w/ Adjustment FIRST BID ALL SITES SECOND BID WITHOUT CEMETERIES Company Name: Address: Phone Number: Fax Number. E-mail Address: Federal ID Number. Authorized Signature: 28 THIS AGREEMENT is made and entered into this i`rday ofj"— L 2016, by and between City of Dunn, North Carolina, apolitical subdivision organize ridexisting under the laws of the state of North Carolina ("City") and Republic Services of North Carolina, LLC, d.b.a. Republic Services ("Republic'), a limited liability company validly existing under the laws of the state of North Carolina. RECITALS WHEREAS, the parties to this Agreement entered into an "Agreement for Collection and Disposal for Residential Solid Waste & Certain Commercial Solid Waste" dated July 1, 2004; WHEREAS, the parties have agreed to replace the aforementioned Agreement and any and all amendments with the Agreement contained herein; NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged by each of the parties to this Agreement, the parties agree as follows: 1. Definitions. For the purpose of this Agreement, the following terms shall have the meanings set forth below: a. "Agreement" means this Agreement between Republic and the City of Dunn, which may be amended or restated from time to time. b. "Commencement Date" means July 1, 2016. C. "Customer' means any residential customer within the City of Dunn jurisdictional limits who receives service from Republic during the lent) of (his Agreement. d. "Disposal Facility" means theHaraett County Transfer Station or any Sub -Title D landfill selected by the City that meets or exceeds all federal and state regulations. e. "Effective Date" means the date rust above written. f. "Equipment" means all containers and other equipment provided by Republic for use in accordance With the terms of this Agreement. g. "Excluded Waste" means any Waste that requires special or exceptional handling, including, but not limited to, any material other than that which is typically found in municipal solid waste, such as CFC containing appliances, tires, paint, batteries, and dead animals. This term specifically excludes nuclear and Hazardous Waste. h. "Force Majeure" means any event relied upon by Republic as justification for delay in or excuse from complying with any obligation required of Republic under this Agreement, which event is beyond the control of Republic or its agents relying thereon, including, without limitation: (i) an act of God, landslide, lighting, earthquake, fire, explosion, storm, flood or similar occurrence; (if) any act of any federal, state, county or local court, administrative agency or governmental office or body that stays, invalidates, or otherwise affects this Agreement with respect to the collection, transportation and disposal of Waste; (iii) (he denial, loss, suspension, expiration, tennination or failure of renewal of any permit, license or other governmental approval required to collect and dispose of Waste which does not result from any negligent or willful act or emission of Republic; (iv) the adoption or change .(including a change in interpretation or enforcement) of any federal, slate, county, or local law, rule, permit, regulation or ordinance after the Effective Date hereof, applicable to the obligations hereunder, including, without limimtion such changes that have a substantial, material and adverse effect on the cost of performing the contractual obligations herein; (v) the institution of a legal or administrative action or similar proceeding, by any person or entity which delays or prevents any aspect of the collection or disposal of Waste. "Hazardous Waste" means waste defined as, or of a character or in sufficient quantity to be defined as a "hazardous waste' by the Resource Conservation and Recovery Act, as amended, or any state or local laws, rules or regulations with respect thereto, or a "toxic substance' as defined in the Toxic Substance Control Act, as amended, or any rules or regulations with respect thereto, or any reportable quantity of a "hazardous Substance"; as defined by the Comprehensive environmental Response, Compensation and Liability Act of 1980, as amended, or any rules or regulations with respect thereto, including any waste whose storage, treatment, incineration or disposal requires a special license or permit from an agency of the federal or state government. Hazardous Waste also includes any substance that is, after the Effective Date of this Agreement, deemed hazardous by any judicial or governmental entity, body or agency havingjurisdiction to make that determination. i. "Recyclable Materials" means materials collected for recycling as listed in Exhibit C. j, "Unacceptable Waste" means highly inflammable substances, Hazardous Waste, liquid wastes, certain pathological and biological wastes, explosives, radioactive materials, construction or demolition debris, and other materials deemed by state and federal law, or in the reasonable discretion of Republic to be dangerous or threatening to the environment. Unacceptable Waste also includes any other material that is prohibited under applicable Inv to be disposed of in the Hamett County Transfer Station or Landfill without the Tnansif r Station or Landfill being redesigned, reconstructed and licensed or permitted to receive and handle the material and waste that may cause operational problems, damage to Equipment or create special requirements to protect the health of employees. 1, "Unit" means those collection points within the City, including, but not limited to, any residential Unit that exists as of the date of this Agreement and any other residential Unit that may come into exislenceduring the term of this Agreement, and certain hand commercial waste containers in the downtown area. m. "Waste" means any non -hazardous residential household solid waste generated within the City that may be collected and disposed of by Republic, but not including any Unacceptable Waste. n. "Yard Waste" means any grass clippings, leaves , small twigs and branches that will fit into the 95 gal. cart. 2. Term. The term of this Agreement shall commence as of the Effective Date and shall continue in full force and effect for through June 30, 2021. At the end of the initial term the Agreement may be renewed for additional five (5) year terms upon mutual agreement by the City and Republic. The City and Republic shall renegotiate the service fees applicable for a new service term. 3. Services. 3.1 The City of Dumn hereby grants to Republic the exclusive right, license, and privilege to provide household solid waste collection, removal and disposal services, curbside recycling services and yard waste removal services to the residents of the City within its territorial jurisdiction including certain residents living in apartment buildings served by commercial dunnpsters (See Exhibit D) and certain hand commercial solid waste containers in the downtown area. 3.2 Republic agrees to furnish all labor, material, equipment, and supervision necessary for the services specified below, 3.3 Republic agrees to advise the City of any changes to routes and service dates thirty -days (30) prior to the implementation of any such changes. Residential & Certain Hand Commercial Curbside Collection Service. Republic shall provide garbage curbside service once a week to all Units. Republic shall provide a 95-gallon rollout garbage cart for each Unit. The rollout carts will be owned and maintained by Republic. Republic shall establish roue and schedules whereby all Units will receive regular weekly service in accordance with standard operating and breakdown procedures noted in Exhibits A and B respectively, Upon approval by the City, which shall not be unreasonably withheld, Republic shall notify each Unit of their scheduled collection day. ii. Republic shall provide curbside recycling service every other week to all Units. Republic shall provide a 65-gallon rollout recycling cart for each Unit. The rollout cans will be owned and maintained by Republic. Republic shall establish route and schedules whereby all Units will receive every other week service in accordance with standard operating and breakdown procedures noted in Exhibits A and B respectively. Upon approval by the City, which shall not be unreasonably withheld, Republic shall notify each Unit of their scheduled collection day. A list of Recyclable Materials to be collected is attached as Exhibit C. All recyclable materials shall be delivered to a processing facility capable of processing and marketing the materials. Republic shall be responsible for any processing tees and entitled to any revenue received for the materials. iii. Republic shall provide yard waste service every week to all Units. Republic shall provide a new 95-gallon rollout cart for each Unit. The rollout carts will be owned and maintained by Republic. Republic shall establish route and schedules whereby all Units will receive every week service in accordance with standard operating and breakdown procedures noted in Exhibits A and B respectively. Upon approval by the City, which shall not be unreasonably withheld, Republic shall notify each Unit of their scheduled collection day. A list of Yard Waste material to be collected is attached as Exhibit C. All yard Waste materials shall be delivered to Harnett County Transfer Station., The City of Dunn shall be responsible for disposal fees. iv. Disabled and elderly individuals living alone and unable to gel their rollout carts tc the curb,and do not have someone to get their rollout cart to the curb by 7:00 a.m. on the scheduled collection day, with such information being con4mned by the City, will receive backdoor service at no extra charge. There are 50 qualified customers meeting these criteria as of the Effective Date of this agreement. V. Republic shall provide once per week hand commercial collection service to include 44 waste containers located in the downtown section of the City. vi. Republic will make every effort to nm collection routes and provide service in a consistent manner firom one week to the next. Customers that set their garbage out before 7:00 am, on their scheduled collection day are guaranteed service by the end of the day unless service is delayed due to ail aet of God. if such service is not provided within 24 hours of notification, the City will be able to deduct $5.00 per Unit from the monthly service fee which did not receive service. vii. Only containerized Yard Waste, and Recyclable Materials in the rollout carts shall be collected. White Goods and Bulky Waste shall not be collected by Republic 4. Equipment. Republic shall famish, provide, maintain ,aid repair all Equipment necessary to provide refuse collection, removal and disposal of Wasle, Yard Waste, and Recyclable Materials. The City acknowledges that all Equipment provided by Republic shall remain the property of Republic. 5, Reports. Republic shall report the total monthly weight of MSW, Yard Waste and recyclable materials collected to the City upon request. The City recognizes that commingled recycling collection prohibits the ability to provide weights by specific commodity. 6. Promotion of Curbside Recycling. Republic shall assist the City in promoting the curbside recycling program by providing and delivering brochures with each cart that outline the materials to be collected and service schedules. 7. Service Gees: Residential Curbside Collection; Commercial Dutnmster Service The City shall pay Republic a monthly service fee for residential and hand commercial waste collection equal to the number of Units multiplied by $6.38. The price per unit includes a 95-gallon rollout cart. The cost for each additional cart will be $6,38. The City shall pay Republic a monthly service fee for curbside recycling equal to the number of Units multiplied by $3.31. The price per unit includes a 65-gallon rollout cart. The cost for each additional cart will be $3.31, The City shall pay Republic a monthly service fee for curbside yard waste service equal to the number of Units multiplied by $5.80. The price per unit includes a 95-gallon rollout cart.'I'hc cost for each additional cart will be $5.80 In addition, the City shall pay Republic a monthly service fee of$2616.56 for servicing commercial dunnpsters , locations noted In Exhibit D. The residential waste Unit price does not include disposal costs, which are paid by tine City. The monthly service fee for dumpster service includes applicable disposal fees. Service fees are based on hauling the Waste to the Harnett County Transfer Station. If the City elects to use another site a service fee adjustment due to a change in travel time requirements and applicable disposal fees may be necessary and will be negotiated between the City and Republic. a. The service fees set forth in this paragraph %hall be adjusted annually effective July l of each year with the first such adjustment for residential, hand commercial waste curbside recycling and curbside carted yard waste Service occurring July 1, 2017. The compensation paid by the City to Republic shall be adjusted by the same percentage as the percentage change in the CPI-U based qn the February CPI-U of the current year as compared to the February CPI-U for tine previous year. CPI-U shall mean Consumer Price Index, All Urban Consumers price Lndex (CPI) for Water and Sewer and Trash Collection as published by the Bureau of Labor Statistics (Series ID: CUUROOOOSELIG). This CPI will be capped at 2%.Tine service fees shall also be adjusted for any increases- to Republic's costs of performing operations due to any governmental or regulatory change, or adoption or change (including a change in interpretation or enforcement) of any local, state, or federal laws rules, ordinances and regulations, whether imposed retroactively or prospectively. Such price increases shall be effective from the actual date of adoption or change in laws or regulations and Republic shall notify the City of such increases in advance along with available documents in support of such increases. b. The City shall pay Republic a monthly service fee stated above within thirty -days (30) after receipt of an invoice from Republic. In the event that the City fails to timely pay monthly service fee, Republic may terminate this Agreement or suspend services until the City has paid in full. All unpaid invoices more than thirty (30) days past due shall carry interest at the rate of 1.5% per month until the balance is paid in full. 8, Excluded Waste. Republic may, but is not obligated. to, arrange to collect and dispose of Excluded Waste; however, such arrangements shall be made between Republic and the City on an as requested basis. 9. Termination. a. Republic may tenminate this Agreement upon (i) an event of Force M ticure (hat continues unabated for a peiiod of sixty (60) days and renders Republic unable, wholly or in part, to carry out any of its obligations under this Agreement; (ii) any breach or dctault of this Agreement by the City that is not cured pursuant to Section 9 hercol; or (iii) the City's fitilurc to timely pay service tees or other fees hereunder. b. Ilie City may Icrnuinate (his Agiecnrent upon any breach or default of this Agreement by Republic that is not cured pursuant to Section 9 hereof. 8. Breach; Obligation to Cure. A breach of this Agreement shall nretu a material failure to comply with any of the material provisions of this Agreement. Except as provided in Section 6 (1) of this Agreement, each party shall in the case of it breach of its obligations under this Agreement either (i) cure the breach within 30 days of receipt of written notice from the non -breaching party, or (ii) continuously demonstrate within such cure period that it is actively and continuously pursuing a course of action which reasonably call be expected to lead to a curing of the breach. 'file 30-day period will be extended for so long:as the breaching party is actively and continuously pursuing such a course. 9. Remedies. a. In the event of a default under this Agreement, the non -defaulting party shall, upon 5 days prior written notice to the defaulting party, have the right, but not the obligations or duty, to cure such defnift. The defaulting party shall recompense the non-def aching party for any and ill costs and expenses associated with curing the default, the non- detaulting party shall use its best efforts to employ in economically reasonable method of curing any such default. b. Iran event of default occurs and is nut cured in the manner allowed f l this Agreement, then the non -defaulting pity shall have die right to (I) take whatever action at law or in equity that it deems necessary or desirable to collect any amounts then due or thereafter to become due under (his Agreement or to enforce performance of any covenant or obligation of the defaulting party under this Agreement; and (ii) terminate (his Agreement. Except as provided in Section 7 of this Agreement, the City and Republic agree that neither party may elect to terminate this Agree men I upon a default by. the other party until the party seeking termination has first sent 30 days prior written notice of terrination to the defaulting party. Such notice of termination shall be subsequent to earlier notice of breach ❑ id failure to cure (or take steps to cure) the subject breach. If the event of default is cured with 30 days of such notice of tenninution, the notice of termination shall then be of no effect and this Agreement shall remain in full force and effect. d. Subject to the terms and conditions of this Section, all tights and remedies wider this Section are cumulative and the exercise of any one remedy does not preclude the exercise of one or more of any other available remedies, including any remedies not specified hcrcin. 10. Force Mnjourc. In the event Republic is rendered unable, wholly Or in part, by an event of Force Majeure to carry Out any of its obligations under this Agreement, then, in addition to the other remedies provided in this Agreement, the obligations of Republic may be suspended during the continuation of any inability so caused by the event of Force Majcurc, but for no longer period. Any lime that Republic intends to rely upon an event of Force Majeure to suspend obligations as provide in this Section, Republic shall nollf), the City as soon as reasonably practicable, describing in reasonable detail Use circumstances Of the evert of Force Majeure. Republic sisal) have the duty and obligation to use its best reasonable efforts to cure or eliminate Such event of Force Majeure and shall, during the period of such Force Majeure, periodically advise the City of the status of the event of Force Majcurc and the projected durailon of such event. Notice shall be given again when the effect of the event of force Majeure has ceased. If the event of Force Majeure continues unabated for it period of sixty (60) clays, Republic may terminate Ih is Agreement without penalty. 11. Representations and Warranties of the City. The City represents and walnuts to Republic as follows: a. City has till legal right, power land authority to enter into and to fully and tinily pertimrm its obligations under this Agrccmcnt. b. City duly authorizes, executes and delivers this Agreement, and acknowledges that this Agrccmcnt constitutes it valid and legally binding obligation of the City. 12. Representations and Warranties of Republic. Republic represents and warrants to the City of Dunn, as follows: a. Republic is a limited liability company validly existing under the laws Of the shoe of North Carolina, with fill legal right, power and authority to enter into and to fully and timely perform its obligations under this Agreement. b. Republic duly authorizes, executes and delivers this Agreement, land Republic acknowledges that this Agreement constitutes it valid and legally binding obligation of Republic. c. Republic will comply with all applicable federal, state, and local regulations. d. Republic has obtained all neccsstny licenses land pemnits to perlbrin tilt obligations under this Agreement. 13. Indemnification it. The City agrees to indemnify and save harmless Republic, its officers, directors, shareholders, agents, employees and attorneys (collectively "Republic") from any loss, claim, liability, penalty, fine, forfeiture, demand, cause of action, suit and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorney's fees) ("Indemnified Costs"), caused by or resulting from any negligent or willful act or omission of file City, its agents or employees in connection with this Agreement or resulting from a breach by the City of any of file agreements', representations, or warranties of the City contained in this Agreement. The indemnity obligation of the City under this Section shall survive the expiration or termination of this Agreement subject to any applicable statute of limitation. b. Republic agrees to indemnity and save harmless the City, its officers and employees (collectively "City") from any loss, claim, liability, penalty, fine, forfeiture, demand, cause of action, suit and costs and expenses incidental thereto (including Indemnified Costs) caused by or resulting from uny negligent or willful uet or omission of Republic, its agents or employees in commotion with this Agreement or resulting from a breach by Republic of any of the agreements, representations, or %vurrantics of Republic contained in the Agreement. The indemnity obligation of Republic under this Section shall survive the expiration or termination of this Agreement subject to any applicable statute of Iimitntion. 14. Insurance. EXIIIBIT INSURANCE REOUIREMENTS During the tens of this Contract, Republic Services shall maintain in force, at its expense, in5t1mnee Coverage with minhinIDl lialinx a5 1`011oWS: Workers' Compensation Coverage A Statutory Coverage B - Employers Liability $1,000,000 each Bodily Injury by Accident $1.000,000 policy limit Bodily Injury by Disease $1,000,000 each occurrence Bodily Injury by Disease Automobile Liability Bodily Injury/Property Damage $3,000,000 Combined -- Single Linlit Coverage is to apply to all owned, non -owned, hired and leased VCI11CICS (including trailers). Pollution Liability Bndmscment MCS-90 endorsement for pollution liability coverage Commercial Ceneral Liability Bodily h!jiay/Propegj, Damage $2,500,000 cacti occurrence Combined —Single 1,h nit 15,000,000gencral All such insurance policies will be primary without the right of contribution front any other insurance covemgc maintained by City. All policies required herein shall be eTiacn by insurance carvers With a rating of A.M. Bests of at least "A-" and a financial size category of at least VII. Upon City's request, Republic Services shall flrmish City with it cenificate of insurance, evidencing that such covcmge's are in effect. Such certificate (i) will also provide for 30 days prior written notice of cancellation to the City; (ii) shall shore City as an additional insured under the Automobile and General Liability policies; and, (iii) shall contain waivers of subrogation in favor of City (excluding Worker's Compensation policy) except with respect to the sole negligence or willful misconduct of City. In addition, the follotiring requirements apply: • The Commercinl General Liability policy must include Contractual Liability coverage specifically covering Contractor's Indemnification of City herein. • Coverage must be provided for Products/Completed Operations. • The policy shall also contain a cross Liability/5cveability of Interests provision assuring that the acts of one insured do not affect the applicability of coverage to another insured. 15. Amendment and Modification. Subject to applicable law, this Agreement may be amended, modified and supplemented by written agreement of the respective parties officers duly authorized with respect to any of the terms contained herein. 16. Notices. All notices or other communications to be given hereunder shall be in writing and shall be mailed by certified or registered mail (return receipt requested). Communications shall be addressed as follows: To: City Manager S Public Works Director City of Dunn P.O. Box 1065 Dunn, NC 28335 To: P. Tilghman Pope, City Attorney POPE Law Group P.O. Boa 928 Dunn. NC 28335 To: Drew Isenhour Area President Republic Services of NC, LLC 1041 Red Ventures Drive Suite 110 Fort Mills SC 29707 Change of address by either party shall be by notice given to the other in the same manner as above specified. Any notice or other communication under this Agreement shall be deemed given upon actual delivery as shown by tine return receipt. 17. Governing Law and Venue. This Agreement and the legal relations between the parties hereto shall be governed by and construed in accordance with the laws of the state of North Carolina. Any litigation related to the enforcement of any of the terms and conditions of this Agreement shall be filed in Harnett County Superior Court, and all parties hereto consent to venue in Harnett County, North Carolina. 18. Counterparts. This Agreement may be executed simultaneously in two or more counterparts, each or which shall be deemed an original, but all of Which together shall constitute one and the same instrument. Entire Agreement. This Agreement sets forth the entire agreement and understanding of the parties hereto with respect to the subject matter of this Agreement and supersedes all arrangements, communications, representations or warranties, whether oral or written, by any officer, employee or representative of Ober party hereto. There are no restrictions, representations, warranties, covenants or undertakings other than those expressly set forth or referred to herein. 20 No Third Party Beneficiaries. Nothing herein expressed or implied is intended to confer upon any person, other than the patties hereto, their successors or permitted assigns, any rights or remedies under or by reason of this Agreement. 21 Binding Nature of Agreement: Assignment. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective subsidiaries, successors and assigns; provided, however, that no party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other party which consent shall not be unreasonably withheld, delayed or modified by such other party, except that Republic may assign to an affiliate its rights and obligations under this Agreement provided that Republic provides a sixty (60) day advance written notice of the assignment to the City of Dunn, setting forth the affiliate relationship between Republic and the assignee and the effective date of the assignment. Republic shall remain liable for strict compliance with all of the terms and conditions of this Agreement, in the event of a permitted assigtmtenl. 22. No Waivers. No waiver shall be effective unless it is in writing and is signed by the party asserted to have granted the waiver. 23. Provisions Severable. The provisions of this Agreement are independent of and severable from each other, and no provision shall be affected or rendered invalid or unenforceable by virtue of the fact that any provision may be invalid or unenforceable in whole or in part_ Further, it is the intention of the parties hereto that in lieu of any provision that is beld to be invalid or unenforceable, there shall be added by tputual agreement, as part of this Agreement. a provision as similar in terms to such invalid or unenforceable provision as may be possible and enforceable. IN WITNESS WHEREOF, the parties execute, this Agreement as of the day and year first above written. IN WITNESS HEREOF, the parties have entered into this Contract as of the date first teriacn above, WITNESSES: City of Dunn C�4Qe w4v Mayor WITNESSES: Contactor: Republ /ic Services off NC LLC Dunn Exhibit A: Standard Operatine Procedures: Republic provides extensive screening and training in hiring drivers. Applicants most first pass a CDL physical and a drug and alcohol test. Drivers are then shown several films that cover company policies and driver safety practices. Comprehensive training is a major focal point of Republic's business. Our drivers do not get behind the wheel until a company official has signed off and documented that all training has been completed. Subsequently, new drivers ride with supervisors until theyare ready to run their routes alone. Drivels have been trained to pre -trip their vehicles to ensure they can be safely operated. When they have completed their route f'or the day,. drivers complete a post - trip report, identifying any maintenance items that need to be addressed before the start of their retire the next day. Mechanics review the driver's post nip report and make necessary repairs that will enable the track to be safely operated the next day. If safety repairs cannot be made, the truck is downed until repairs can be made, in such cases the driver is assigned a spare truck Drivers servicing the City of Dunn are required to report to the Dispatcher and/or the Site Manager at the end or each business day to make them aware of any unresolved service issues. The Dispatcher or the Site Manager communicate with the Dorm Public Works Department on a regular basis to ensure all service issues are handled in a timely manner the nest day. Most service issues are handled the same day they arise. Supervisors and swing drivers from the Raleigh Office and other Republic companies in central and eastern North Carolina ensure adequate personnel arc always available to meet City of Dunn service requirements on a timely basis. Exhibit B: Breakdown Procedures: Republic will continue providing solid waste hauling services for the City of Damn as they are currently being performed out of Republics Dumn Office located at 2477 Envy 301 N, Dunn, NC. Site Manager, David Lawson is the. primary individual having the responsibility for providing contracted services. The collection trucks that Republic is using to perform solid waste services are equipped .with standard safety features including additional back-up lights and back-up alarms. All collection and service trucks are equipped with two-way radios to ensure drivers can be contacted to handle routine as well as special service request from the City in a timely manner. These two-way radios, also, enable the driver to speak with Republic's Service Department in case of a breakdown. If residential drivers encounter any problems during the course of the day, they notify the Dispatcher. The Dispatcher handles the problem or, in the case of a breakdown, transfers the driver to Republics Service Department for corrective action. If the breakdown can be corrected on the route or at Republic's Dunn shop facility in a timely manner to enable the driver to complete the route by the end of the day, no further action is required. If the breakdown is determined to prevent the driver from completing the route the Service Department contacts the Site Manager who makes arrangements to provide the driver with a spare truck that will enable the route to be completed by the end of the day. The Republic Office in Raleigh serves asthe primary backup facility to provide assistance to the Dunn Office at any given lime with both equipment and manpower. In extreme cases, both manpower and equipment can be pulled from caller Republic North Carolina divisions based in Burlington, Greensboro, and Winston-Salem. Exhibit C: Recyclable Materials Acceptable Materials: Newspaper White paper Green, brown and clear glass bottles and jars Corrugated cardboard Paperboard such as cereal boxes and shoe boxes Plastic bottles and jugs (#I and #2 only) Aseptic juice bottles Gable top paper cartons such as milk cartons Metal food cans Aluminum bevarage cans Aluminum foil (no food residue) Magazines Junk mail and catalogs Unacceptable Materials: Yogurt cups Margarine containers Frozen food trays Plastic wrap Plastic bags Styrofoam Stamps and stickers in junk mail Pizza boxes Plastic bottles that contain oil or hazardous substances Exhibit E: Yard Waste Materials Acceptable Materials: Grass Clippings Twigs Small Branches Leaves Unacceptable Materials: Any material that will not tit in container Any material that is not considered yard waste Exhibit D Commercial Service Name Material Quantity Cont. Size Frequeny Dunn -Public Works MSW 1 4 3/wk Dunn -Public Works Comingle 1 6 1/wk Dunn - Civic Center MSW 1 4 2/wk Dunn -Sewer Plant MSW 2 4 1/wk Dunn -Animal Shelter MSW 1 4 1/wk Dunn -Greenwood Cemetery MSW 1 4 1/wk Dunn -Community Center MSW 1 6 1/wk Dunn -Water Plant MSW 1 4 1/wk Dunn -City hall MSW 1 4 2/wk Dunn -City Hall Comingle 1 4 2/wk Dunn -Public Library MSW 1 4 1/wk Parrish Towns MSW 1 6 1/wk Tyler Ridge MSW 1 8 3/wk Tyler Ridge I Comingle 1 8 1/wk TOTALS 15 Rate $280.00 $65.00 $190.00 $215,00 $105.00 $105.00 $120.00 $150.00 $190.00 $128.00 $105,00 $120.00 $360.00 $135.00 $2,268.00 ADDENDUM TO AGREEMENT FOR COLLECTION AND DISPOSAL FOR RESIDENTIAL SOLID WASTE, RECYCLABLES & CERTAIN COMMERCIAL SOLID WASTE THIS ADDENDUM is entered into this day of 2017, by and between the City of Dunn, a political sub -division of the State of North Carolina (the "City"), and Republic Services of North Carolina, LLC. WHEREAS, the City and Republic an Agreement for Collection and Disposal for Residential Solid Waste & Certain Commercial Solid Waste dated July 1, 2017; and WHEREAS, the parities have mutually agreed to add the following new and additional services to the Agreement; NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereby enter into this Addendum to the Disposal Agreement and agree as follows: 1. Republic will provide Rolling Wood Town Homes with 2 eight yard commingled containers serviced one time a week for a fee of $331.00. 2. Republic will remove 100 recycle carts off the recycle house count and invoice. IN WITNESS WHEROF, the patties execute this Agreement as of the day and year first above written. CITY OF DUNN ATTEST: Ronald D. Autry, City Manager Debbie West, Clerk REPUBLIC SERVICES of NORTH CAROLINA, LLC David R. Lawson, Division Manager Fact Sheet on Paving Streets in Dunn, NC Fact 1: There are 187 streets totaling 66 miles of paved streets in Dunn, NC. Fact 2: The City of Dunn must hire contractors to execute larger street paving projects in Dunn. Fact 3: Our City Public Works Street Department can patch potholes and roads cuts when water and sewer lines have been installed or repaired. Fact 4: Our City Public Works Street Department routinely assess streets and updates the prioritized list of "must re -pave" streets. The PW Director, reviews and presents to the Council for information and discussion normally at annual Council work sessions. Fact 5: Paving of streets are capital projects, we as a council, decided to execute every two -years with revenue generated from vehicle tags fees and funds from the Powell Bill. Fact 6: The City receives $300,000 annually for our portion of the state provided Powell Bill funds. Fact 7: The cost to pave one -mile of street is $450,000. Fact 8: The NC General Assembly effective July 1, 2016 (Section 29.27A of State Legislature 2015-241) approved municipalities, the authority to charge up to $30.00 vehicle fee per vehicle. The fees "must be used for maintaining, repairing, constructing, reconstructing, widening, or improving public streets in the city or town that do not form a part of the State highway system". Fact 9: Some of the roads that are maintained by the INC DOT within the city limits are Cumberland Street (Hwy 421), Dunn -Erwin Road, S McKay Avenue and Clinton Avenue (Hwy 301). Fact 10: The additional $25 ($30 total vehicle tag fee) should generate $180,000. Fact 11: To generate $180,000 of revenue would require the Council to increase property taxes by 2.5 cents or significantly reduce other line items or deplete the fund balance. Fact 12: Combining 2 years of Powell Bill Allocation of $300,000 and the vehicle tag fee at $180,000, totaling $780,000, is more economically feasible for paving contractors to bid on our street paving projects. Fact 13: The current Council approved paving plan has 26 paving projects at a proposed cost of $3.6M will pave approximately 2.6 miles. CITY OF DUNN 2017 Street Resurfacing Program Prepared by DAVIS • MARTIN • POWELL ENGINEERS & S U R V E Y O R S DAVIS • MARTIN • POWELL REMEM ENGINEERS & SURVEYORS ammom September 19, 2017 Re: City of Dunn 2017 Street Paving Program Brief Technical Report Letter Mr. Dean Gaster Public Works Director City of Dunn Dunn, NC 28335 Dear Dean: Davis • Martin • Powell & Associates (DMP) has completed the assigned Street Paving Program Analysis. A summary of the scope of work, assumptions, and findings are as follows: 1. DMP has reviewed the conditions of 26 streets selected by City staff and prepared an overall exhibit of the street locations, summary of findings with project budget, and detailed estimates of probable project cost for each street section. 2, Based on the conditions observed repairs options considered; a. Just patch minor defects, adjust structures, add surface treatment friction layer, and resurface street with 1 %:" or 2" of pavement. b. Mill areas with high crowns, and high pavement at curbs, patch deteriorated areas, adjust structures, add surface treatment friction layer, and resurface with 2" of pavement. c. If street has extensive deterioration, rutting, etc., reclaim 1W to 12" of existing material and add cement using Full Depth Reclamation (FOR) process, adjust structures, and top with 3" all new pavement. The FDR process is more economical than patch and resurface if patching exceeds 15% of surface area. 3. See detailed cost sheets for each street, overall map showing locations of all the streets, and summary cost sheet which presents a total budget of $3,677,000 to repair all 26 streets. 4. City staff also ask DMP to identify reduced scope improvement options for 7 streets, based on just doing some patching now and delaying resurfacing some streets, reduced initial scope to Include less blocks on some streets, etc. See detailed cost sheets, individual street exhibits, overall map showing reduced scope areas, and columns of summary spreadsheet showing reduced scope, and individual budgets which total $687,000 for the selected reduced scope street areas. T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com 0/ ow� 2OZ 7 Sfreef Parou g PeWracw Sy w her Z 9, 20.Z 7 Page-2 °/2 Thank you for assigning this street analysis program to DMP. Our detailed site reviews, and cost projections verify the selected street are deteriorated and in need of significant repairs. If you have any questions or desire our assistance in presenting these street improvement needs to your City Council, please let us know. Sincerely, DAV • MART OWE L & AS ✓ S c andy L McNeil , PE C: Steven Neuschafer CITY OF DUNN 2017 PAVING PROGRAM EXHIBIT Legend — Roads count, boundary N —Proposed Paving Municipal Boundary Raload '.' Dina, DwnS Mw�mu xPow¢i o .wo ris i,ero �x w zoo `o. ° STATE OF NORTI3 CAROLINA DEPARTMENT OF TRANSPORTAITON Roy COOPER GOVERNOR June 7. 2018 JAMES H. TROGDON, III SECRETARY In compliance with Americans with Disabilities Act (ADA) 28 CFR § 35.130(b)(1)(v), the North Carolina Department of Transportation (NCDOT) is responsible for monitoring its sub -recipients of federal aid funds. As an entity receiving federal funds, you are responsible for adherence to the ADA and Section 504 of the Rehabilitation Act of 1973. NCDOT is committed to ensuring its sub -recipients are compliant with federal requirements which state that any entity with 50 or more employees must have completed an ADA self -evaluation and transition plan. The NCDOT ADA program is reaching out to municipalities across the state to determine our best path forward in working with you to ensure accessibility for people with disabilities. The purpose of these few short questions is to determine your ADA/§504 responsibilities, to see if you have completed necessary requirements or to assess whether you may need technical assistance in doing so. Please answer the attached questionnaire and return no later than July 2, 2018. Sincerely, UV` Mark A. Whisenant ADA Program Manager North Carolina Department of Transportation Office of Civil Rights - ADA Program Mailing Address NC DEPARTMENT OF TRANSPORTATION OFFICE OF CIVIL RIGHTS I51I MAIL SERVICE CENTER RALEIGH, NC 27699-1511 Telephone (919)508-1808 Fax (919)508-1814 Customer Service 1-877-368-4968 Website wwwmcdot.gov Location 104 FAYETTEVILLE STREET RALEIGH, NC 27601 /1 _CO`I Imagined. AecoM /I"��r /►, DelVefed. 701 Corporate Center Drive Raleigh, NO 27607 T: 919.854.6200 F: 919,854.6259 aecom.com Date: October 23, 2018 Background Title If of the Americans with Disabilities Act (ADA) regulates programs, activities and services provided by state and local governments. As such, local governments must comply with this section, which states: "no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity" (42 USC Sec. 12132; 28 CFR Sec. 35.130). All public entities subject to Title II of the ADA must complete a self -evaluation to evaluate its current services, policies and practices, and facilities with respect to accessibility. The self -evaluation process must provide an opportunity for individuals with disabilities or organizations representing individuals with disabilities to participate in the process by submitting comments. For public entities that have 50 or more employees, there is also a requirement to have in place a transition plan that identifies physical obstacles in the entity's facilities that limit accessibility and describes methods that will be used to make the facilities accessible. Approach Task 1. Self -Evaluation AECOM will coordinate with the local ADA Coordinator and other staff to complete the self -evaluation process. Task 1.1: Project Initiation • Determine what will be assessed (i.e., physical structures and facilities, programs and policies, communication tools, etc.) • Review previous self -evaluation and transition plan (if applicable) and determine what has changed and what is new Task 1.2: Kickoff Meeting • Meeting between local staff, ADA coordinator, and project team to discuss approach Task 1.3: Inventory Preparation • Identify and map facilities to be inventoried • Develop survey tool • Staff training for field inventory Task 1.4: Inventory • Review services, activities, and policies and procedures to determine whether they ensure an equal opportunity for people with disabilities to participate and benefit • Survey facilities and determine whether there are physical barriers to access programs • Complete field inventory of facilities using tablet -based survey tool, including georeferencing and photographing non- compliant features Task 1.5: Data Processing and Packaging Compile field inventory data and surveys to create GIS-based mapping and summary tables of facilities and needs Task 1.6: Summary Memo • Prepare memo summarizing methodologies used to complete self -evaluation 112 Memo Document findings and recommendations, including non-structural and structural changes required to ensure compliance Make documentation available for public review and comment AECOM will provide mapping and summaries tables of all inventoried facilities and their status, as well as GIS shapefiles and metadata. Task 2. Transition Plan (if required) Task2.1: Draft Transition Plan • Prepare draft transition plan, including documentation of self -evaluation process, cost estimates for identified repairs, and prioritized list of actions to be taken by the local government Task 2.2: Public Outreach • Prepare notifications for posting on the local government's website, in local newspapers, and at public facilities • Prepare for and present at a city council meeting Task 2 3: Prepare Final Transition Plan • Incorporate comments from the local government and public on draft plan • Provide final Transition'Plan AECOM will provide draft and final transition plans, along with notifications and other materials needed to facilitate the public's review of the plan. Optional Community Meeting While not required, the local government may choose to host a community meeting to share preliminary results of the self - evaluation and inventory, as well as get input from the public on perceived ADA issues within the town. AECOM can coordinate with local staff to arrange this meeting and provide materials and staff to facilitate the meeting. A summary of the meeting and comments obtained would be included in the self -evaluation summary memo or transition plan. AECOM 2/2 Task 1: Loaded Hourly Rate Total Hours Total Cost PM $ 137.50 8 $ 1,100.00 Senior Planner $ 96.25 14 $ 1,347.50 GIS Analyst $ 82.50 40 $ 3,300.00 Planner $ 68.75 170 $ 11,687.50 $ 17,435.00 Direct Costs: Rental car @ $45/day x 5 days $ 225.00 Tablet rental @ $50/week x 4 tablets $ 400.00 Hotel @ $90 x 4 people x 2 nights $ - Misc Expenses $ 100.00 $ 725.00 Task 1 Total: $ 18,160.00 Task 2: Loaded Hourly Rate Total Hours Total Cost PM $ 137.50 6 $ 825.00 Senior Planner $ 96.25 8 $ 770.00 GIS Analyst $ 82.50 16 $ 1,320.00 Planner $ 68.75 52 $ 3,575.00 $ 6,490.00 Direct Costs: Rental car @ $45/day x 1 days $ 45.00 Misc Expenses $ 50.00 $ 95.00 Task 2 Total: $ 6,585.00 Optional Community Meeting Loaded Hourly Rate Total Hours Total Cost PM $ 137.50 6 $ 825.00 Senior Planner $ 96.25 4 $ 385.00 GIS Analyst $ 82.50 10 $ 825.00 Planner $ 68.75 20 $ 1,375.00 $ 3,410.00 Direct Costs: Rental car @ $45/day x 1 days $ 45.00 Printing and Misc Expenses $ 400.00 $ 445.00 Task 2 Total: $ 3,855.00 All In Budget $ 28,600.00 • Finance —Director Jim Roberts . Inspections —Chief Building Inspector Steven King . Library —Librarian Mike Williams • Parks and Recreation —Director Brian McNeill . Planning —Director George Adler • Police —Chief Chuck West . Public Utilities —Director Heather Adams and Randy McNeill —Davis Martin Powell . Public Works —Director Vince Washington and Randy McNeill —Davis Martin Powell 2/25/2020 city of Bunn �� _ ;< ,�, � � �3 $ �a v �..� �.�. 2/25/2020 2/25/2020 0 2/25/2020 city of dunn 2/25/2020 3 2/25/2020 city of dune I 0 2/25/2020 city of dunn Public Library 2/25/2020 2/25/2020 2/25/2020 n 2/25/2020 city of dunD 5 2/25/2020 city of dunn M 16 a 2/25/2020 city of Bunn I 2/25/2020 north carolina IL ][JwUNNtw city of dune • 1 2/25/2020 2 2/25/2020 2/25/2020 rd 2/25/2020 north carolina UNI city of dun 2/25/2020 2/25/2020 city of Bunn Vol 'tmull 1 I 11 2/25/2020 5 2/25/2020 2/25/2020 2/25/2020 2/25/2020 city of dune Public Works 2/25/2020 2/25/2020 2/25/2020 El 2/25/2020 m IL north carolina U�UNN city of Bunn Public Works 11 �1 1 From E What has stood out for you today? What have you learned? Group Activity Invocation Pledge of Allegiance Reconvene Planning Session Recap and Review- Rick Rocchetti Review and Goal Settinj Priorities for FY 2020-2021 Indentification of 4-year Goals (Directional) Wrap Up Summary Budget Schedule and Information Closing Remarks Proposed Schedule 2020-2021 Budget February 28-29 City of Dunn Budget Planning Retreat City Manager March 6 Distribute Budget Manual City Manager April 3 Completion of Budget Request and Department Heads Return to Finance Director April 6 — 21 Meetings with Department Heads to City Manager Review Budget Requests May 1 Manager's Budget Submitted to City Manager Council May 11 — 22 Budget Workshops (if Council Elects) City Council May 26 - 28 Final Budget Mark-up City Council Advertise Public Hearing May 29 Publish Budget/Final Distributed to City Manager Council June 9 Public Hearing on Budget City Council Adopt Budget and Tax Levy No Later than Public Notice of Enacted Budget City Manager July 1