Attach 02-05-2019north c°roti°° P2019-01 DUNN
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city of dunn t
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HONORING THE 5th ANNIVERSARY OF THE
DISTRICT 11A VETERANS TREATMENT COURT
WHEREAS, the First Veterans Treatment Courtin North Carolina was established November 6, 2013 in
Harnett County by Chief District Court Judge Albert Corbett, District Attorney Vernon Stewart and Clerk of
Superior Court Marsha Johnson; and
WHEREAS, the goal of the Veterans Treatment Court is to help those who have served our nation and
honor their service, with the court's motto, "keeping-free those who kept us free'; and
WHEREAS, the District 11A Veterans Treatment Court is a recovery court that assists veterans, within
a 60-mile radius, covering 13 counties in central North Carolina, who have pending criminal charges and want
assistance resolving these charges, along with help in treating their addiction and mental health conditions that
resulted from their military service; and
WHEREAS, ninety-two percent (92%) of Veterans entering this program have experienced PTSD
(Post-traumatic Stress Disorder) or other mental health issues related to wartime experience with nine out of ten
having experienced combat and 75% having completed multiple deployments to Iraq or Afghanistan; and
WHEREAS, the District Veterans Treatment Court has saved taxpayers more than $8.5 million dollars
since its inception and brought national attention to Harnett County due to this premiere program; and
WHEREAS, seventy-five percent (75%) of Veterans entering the Veterans Treatment Court are active
users of drugs and alcohol and by phase 4 of the program this has been reduced to 3% of those active veterans in
the program; and
WHEREAS, the District 11A Veterans Treatment Court has 124 veterans who have participated or are
currently participating in the program with 52 veterans completing the program. The re-offense rate of those
veterans completing the program is only 4% while the National Institute of Justice Statistics indicate that the rate is
more than 50% for offenders Nationwide; and
WHEREAS, over 20 Veterans have found jobs since entering the program, 14 have pursued higher
education, 35% have been connected to additional benefits from the VA and four of those veterans who have
graduated have requested to assist the program by becoming Mentors for other Veterans.
NOW THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the City
Council, our local Veterans organizations and citizens of Dunn, do hereby extend to the founders and many
volunteers our congratulations on the Fifth Anniversary Celebration and on the many successes of the District 11A
Veterans Treatment Court;
AND BE IT FURTHER RESOLVED THAT the All-America City of Dunn wishes to express our
sincere appreciation to the District 11A Veterans Treatment Court for the assistance this program has already
provided as well as for those who will be touched as you continue your focus, to help our American Veterans by
giving them the care and assistance that they deserve.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the official seal of the
City of Dunn this the 501 day of February, 2019.
d1V11
O ca OWS, Oscar N. Harris,tPoft Commander
h�•, ?2 ®® American Legion Post 59
ATEEST^ Rob ie Hardison, Commander
® SEAL Veterans of Foreign Wars Post 6767
° 9r • • `' Steve Anderson, A jutant
Tanulay WilhidMI 0014 iVrk as e Ameriict eterans (William M. Stone) Chapter 74
Ronnie Williams, Past Commander
Johnston County Vietnam Veterans of America Chapter 990
P2019-02
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02-05-2019 DUNN
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WHEREAS, in observance of Black History Month, we recognize African Americans for helping to
shape our nation's identity and strengthen our country, through high moral values and resolute
commitment to family, faith, service and perseverance; and
WHEREAS, the City of Dunn takes great pride in the members of our Black community, and
honors organizations, families, and individuals of African American descent and their invaluable
contributions in many professions and fields including education, law, government, business,
science, sports, the arts, and brave service in the United States Armed Forces, that continue to enrich
the history and culture of our city, while continuing to unite and sustain us as a community; and
WHEREAS, in 1926, Dr. Carter G. Woodson initiated the celebration of Negro History Week
which was expanded in 1976 to include the entire month of February; and
WHEREAS, this year's theme "Black Migrations", focuses on the African American migration
patterns in the twentieth century through today, which led to more diverse populations and the
increase of both black industrial leaders and black entrepreneurs, new music genres like ragtime,
blues and jazz, as well the emergence of visual and literary arts, and even more influence into our
nation's history and culture as blacks continued to break the color barrier in sports, business and
politics as they moved from the farm to the cities and flourished as major contributors to our
Nation's success.
NOW THEREFORE BE IT RESOLVED, I, Oscar N. Harris, Mayor of Dunn, North Carolina, and
on behalf of the City Council do hereby proclaim the month of February as Black History Month and
urge all citizens of our community to give full regard to the past and continuing service of African
Americans in our City, our State and our Nation.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn to
be affixed on this 5ti' day of February, 2019.
t
1
t
O car N. Harri ,ayol or
ATTEST:
Tammy Willian�i City Clerk
02-05-2019
Attach 113
NORTH CAROLINA MOWING MAINTENANCE AGREEMENT
HARNETT COUNTY
DATE: 6/19/2018
NORTH CAROLINA DEPARTMENT OF
TRANSPORTATION
AND WBS Elements: 6RE.104335, 6RE.104315,
6RE.204315
rare-c•»Ilr�.ul
THIS AGREEMENT is made and entered into on the last date executed below, by and between the
North Carolina Department of Transportation, an agency of the State of North Carolina, hereinafter
referred to as the "Department" and the City of Dunn, hereinafter referred to as the "Municipality".
WITNESSETH:
WHEREAS, the Municipality has requested to perform "routine" and "clean-up" mowing of vegetation
within the rights of way of certain State maintained routes; and.
WHEREAS, the Municipality has agreed to perform said mowing with reimbursement from the
Department subject to the conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the premises and the benefits accruing to the Department
and the Municipality as the result of the mowing services, it is agreed as follows:
The Municipality shall provide the personnel, equipment, labor, materials, and traffic control
devices to perform mowing service in accordance with Departmental standards and
specifications. The mowing will be performed on the routes specified in Attachment A and the
costs specified in Attachment B. The routes and/or costs may be amended each year, with
additions or changes as mutually agreed upon by both parties in writing prior to performing the
work for each year as described herein. No Supplemental Agreement is required.
2. All work shall be performed in accordance with generally accepted horticultural practices and the
Department's routine maintenance mowing requirements set by the Division 6 Engineer. The
Division Engineer may approve any requests for changes to NCDOT mowing requirements
including but not limited to mowing time frames, mowing heights, mowing equipment, etc.
3. The Division Engineer shall notify the Municipality in writing at the beginning of the annual
performance period or as soon thereafter, of the amount of allocated funds estimated to be
Agreement ID # 8075
available to the Municipality for mowing maintenance on the locations identified. The available
allocation shall be based upon and shall not exceed the estimated cost of the work as if
performed by the Department.
4. Reimbursement may be made quarterly. The Municipality shall submit an itemized invoice to the
Department upon completion. Reimbursement shall be made upon approval of said invoice by
the Department's Division Engineer and Financial Management Division. Any additional cost
beyond the approved amount will be the Municipality's responsibility.
5. At the end of the first year, upon written mutual consent, this Agreement may be renewed every
year for the next 5 years, subject to the provisions herein. If the Municipality desires to continue
the mowing services described in this Agreement, the Municipality and the Department may re-
negotiate the costs and the revise mowing locations as described below:
(A) The Division Engineer shall notify the Municipality in writing through a letter or invoice at
the beginning of the annual performance period of the amount of allocated funds
estimated to be available to the Municipality for mowing maintenance.
(B) The Department, at its option, may elect to increase or decrease the reimbursement
rates each year the Agreement is in force in consideration of inflation rates, cost
increases and decreases, changes in funding, etc., subject to the availability of funds
and the performance of the Municipality.
6. This Agreement may continue with automatic yearly renewal extensions for five years, subject to
the following termination conditions:
(A) At any time either party may cancel the Agreement with a thirty (30) day written notice to
the opposite party. On behalf of the Municipality, this Agreement may be canceled by the
Town Manager and/or his designee.
(B) Upon the effective date of the cancellation, neither party shall owe any obligations under
this Agreement, except that all obligations performed under this Agreement, including but
not limited to invoicing, record retention, and payment for work performed prior to the
effective date of cancellation, shall remain in effect.
7. Any contract entered into with another party to perform work associated with the requirements of
this Agreement shall contain appropriate provisions regarding the utilization of Minority
Businesses, Women Businesses, or Small Professional Services Firms (SPSF) as required by
G.S. 136-28.4 and the North Carolina Administrative Code. The Department will provide the
appropriate provisions to be contained in those contracts.
Agreement ID # 8075
(A) No advertisement shall be made nor any contract be entered into for services to be
performed as part of this Agreement without prior written approval of the advertisement
or contents of the contract by the Department.
(8) Failure to comply with these requirements will result in funding being withheld until such
time as these requirements are met.
8. The Municipality agrees to provide traffic control devices, lane closures, road closures, positive
protection and/or any other warning or positive protection devices necessary for the safety of road
users during performance of the work including any construction and subsequent maintenance.
This work shall be performed in conformance with the latest NCDOT Roadway Standard
Drawings and Standard Specifications for Road and Structures and Amendments or Supplements
thereto. When there is no guidance provided in Roadway Standard Drawings or Specifications,
work shall be in compliance with the Manual on Uniform Traffic Control Devices for Streets and
Highways and Amendment or Supplement thereto. Information regarding these rules and
regulations may be obtained from the Department's Division Engineer.
9. The Municipality's invoice to the Department shall show actual costs for labor, equipment, and
contracted services for work completed, not to exceed the amount allocated. The invoice should
be itemized by date, mowing route, and costs for performing each mowing cycle, no later than
three months after the scheduled invoicing date for eligible reimbursable costs. All final invoices
must be submitted within one year after the work is performed or said work will not be reimbursed
by the Department. Reimbursement shall be made upon approval of said invoice by the
Department's District Engineer or designee and Financial Management Division.
10. The Municipality shall comply with all applicable federal, state and local environmental
regulations, and shall obtain all necessary federal, state and local environmental permits,
including but not limited to, those related to sediment control, storm water, wetland, streams,
endangered species, and historical sites.
11. The Municipality, and or its agent, shall maintain adequate records and documentation to support
the work performed under this Agreement and shall permit free access to its records by official
representatives of the State of North Carolina. Furthermore, the Municipality, or its agent, shall
maintain all pertinent records and documentation for a period of not less than five (5) years
following the close of the fiscal year during which the services were performed.
12. It is the policy of the Department not to enter into any Agreement with another party that has been
debarred by any government agency (Federal or State), The Municipality certifies, by signature
of this Agreement, that neither it nor its agents or contractors are presently debarred, suspended,
Agreement ID # 8075
proposed for debarment, declared ineligible or voluntarily excluded from participation in this
transaction by any Federal or State Department or Agency.
13. This Agreement is solely for the benefit of the Department and the Municipality and is not for the
benefit of any other persons or any entities, and no other persons or entities shall have any rights,
claims, or entitlements under this Agreement.
14. The Department must approve any assignment or transfer of the responsibilities of the
Municipality set forth in this Agreement to other parties or entities in writing.
15. The Municipality agrees to indemnify and save harmless, the Department, for all damages and
claims for damage that may arise as result of performance of mowing operations by its
employees and/or contractors.
16. By Executive Order 24, issued by Governor Perdue, and N.C. G.S.§ 133-32, it is unlawful for any
vendor or contractor ( i.e, architect, bidder, contractor, construction manager, design professional,
engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give
favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration,
Commerce, Environmental Quality, Health and Human Services, Information Technology, Military
and Veterans Affairs, Natural and Cultural Resources, Public Safety, Revenue, Transportation,
and the Office of the Governor).
IT IS UNDERSTOOD AND AGREED that the approval of the project by the Department is subject to
the conditions of this Agreement.
Agreement ID # 8075
City of Dunn
2018 Mowing
Interstate
Route
From
To
Miles
Shoulder
Miles
195 *
Exit 72 Interchange
Shoulder
0.27
2.70
195 *
Exit 73 Interchange
0.73
0.45
4.50
195 **
Exit 72 Interchange
Exit 73 Interchange
0.59
2.36
0.24
0.48
Totals:
1.31
9.56
1.42
Primary (Endivided)
0.30
Shoulder
Route
From
To
Miles
Miles
US 301
South City Limit
North City Limit
2.93
5.86
US 421
East City Limit
SR 1718
2.53
5.06
Totals:
5.46
10.92
Primary
(Multilane Divided)
Route
From To Miles Shoulder
US 421 ** SR 1718
Route
SR 1705
SR 1715
SR 1718
SR 1719
SR 1725
SR 1735
SR 1785
SR 1790
SR 1791
From
US 301
SR 1705
US 421
US 421
SR 1719
SR 1718
SR 1793
US 421
SR 1785
West City Limit
Secondary
To
North City Limit
North City Limit
West City Limit
SR 1725
West Broad Street
West City Limit
South City Limit
South City Limit
South City Limit
Agreement ID # 8075 6
Miles
1.04
4.16
Totals: 1.04
4.16
Shoulder
Miles
Miles
1.30
2.60.
0.73
1.46
0.98
1.96
0.49
0.98
1.07
2.14
0.24
0.48
1.25
2.50
0.71
1.42
0.15
0.30
SR 1793
US 301
East City Limit
1.15
2.30
SR 1808
US 301
North City Limit
0.95
1.90
SR 1819
NC 55
1-95 N.B. On -Ramp (Exit 73)
0.19
0.38
SR 1824
SR 1819
End of State Maintenance
0.05
0.10
SR 1832
SR 1819
End of State Maintenance
0.38
0.76
SR 1844
SR 1735
SR 1790
1.48
2.96
SR 1860
SR 1718
SR 1844
0.60
1.20
Totals:
11.72
23.44
Shoulder mileage for ramps and the 1-95 main line is ten (10) times the road mileage at the
interchanges.
Agreement ID # 8075 7
City of Dunn
2018 Mowing Cost Sheet
Quarterly
Payment $ 4,088.69
Quarterly Breakdown
6RE.104335 $ 817.74
6RE.104315 $ 1,226.61
6RE.204315 $ 2,044.35
Agreement ID # 8075
Cost per Mile
Cycles
S. Miles
Total Cost
Routine Mowing (Interstate)
$
92.25
3
9.56
$ 2,645.73
Clean-up Mowing (Interstate)
$
97.38
3
9.56
$ 2,792.86
Routine Mowing (Primary Multilane Divided)
$
66.63
3
4.16
$ 831.54
Clean-up Mowing (Primary Multilane Divided)
$
76.88
3
4.16
$ 959.46
Routine Mowing (Primary Undivided)
$
46.13
3
10.92
$ 1,511.22
Clean-up Mowing (Primary Undivided)
$
56.38
3
10.92
$ 1,847.01
Routine Mowing (Secondary)
$
35.88
3
23.44
$ 2,523.08
Clean-up Mowing (Secondary)
$
46.13
3
23.44
$ 3,243.86
Total
$16,354.76
Quarterly
Payment $ 4,088.69
Quarterly Breakdown
6RE.104335 $ 817.74
6RE.104315 $ 1,226.61
6RE.204315 $ 2,044.35
Agreement ID # 8075
IN WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year
heretofore set out, on the part of the Department and the Municipality by authority duly given.
ATTEST: CITY OF DUNN
BY: rttJY (A, BY: L� d
TITLE: City Clerk TITLE:
DATE: February 5 2019
Approved by the City of Dunn as attested to by the signature of Tammy Williams
Clerk of the City of Dunn (governing body) on February 5 2019
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State
Employee of any gift from anyone with a contract with the State, or from any person seeking to do
business with the State. By execution of any response in this procurement, you attest, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered,
accepted, or promised by any employees of your organization.
CITY
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Federal Tax Identification Number
56-6001214
Remittance Address:
City of Dunn
PO Box 1065
Dunn NC 28335
DEPARTMENT OF TRANSPORTATION
F -M
(CHIEF ENGINEER)
PRESENTED TO BOARD OF TRANSPORTATION ITEM O:
Agreement ID # 8075
Department: Police
Budget Amendment# BA -7
Date: 2/1/2019
FUND
BUDGET CODE
0�
Appropriation
Before
Amendment
o�
Appropriation
After
Amendment
N
10-510-5910
1 �
$ 40,000
n v1 U
$ 48,800
C aCa
CITY OF DUNN
o
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING 6/30/2019
Department: Police
Budget Amendment# BA -7
Date: 2/1/2019
FUND
BUDGET CODE
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
General
10-510-5910
Drug Forfeiture Money
$ 40,000
$ 8,800
$ 48,800
LAPLNUIIUKL IUTAL: S 4u,000 y 6,6vu 0 48,600
FUND
BUDGETCODE
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
General
10-368-0000
F/B-Drug Monies
$ -
$ 8,800
$ 8,800
KLVLNUL IUTAL: p - D 6,6vu $ 8,600
iment was approved by ncil on:
City Manager: -
Finance Director:
JUSTIFICATION: To appropiate drug forefture fund balance to
purchase cameras in evidence room for CALEA
certification
FUNDING SOURCE: Drug Forfeiture Fund Balance
Date: a 15 I I qq
Date:
February 5, 2019
Local Government Commission
Amy Szalaj, MSA
3200 Atlantic Avenue
Raleigh, NC 27604
Dear Mrs. Szalaj:
The following is in response to your letter dated January 4, 2019.
Mayor
Oscar N. Harris
Mayor PPO Vern
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Turnage
Dr. David L. Bradham
City Manager
Steven Neuschafer
The City of Dunn has hovered just under a population of 10,000 for over a decade and thus
finds itself between two vastly different population groups for comparison. Over the past three
years, the City of Dunn has increased its general fund balance available even though
expenditures are increasing. Furthermore, this increase in the fund balance has been
accomplished without raising Ad Valorem taxes. The growth in the fund balance was a result of
the commitment from the City Council to cover expenditures by raising fees to match the cost
of the services provided. Moreover, conservative forecasting of the revenue projections coupled
with responsible spending has served the City well to be at the 37.5% level. The City Council
has reviewed the fund balance available for appropriation and determined that it needs to be
increased. Recent conversations with the City Council have revolved around increasing and
maintaining our budgeted operations ratio between 1.0 —1.05 for the general fund.
Also, with regard to issue 2 in your letter, the simple answer is that the City water and sewer
system experienced two significant line breaks within the same budget year, which impacted
our fund balance directly due to the emergency nature of the repairs. This has brought to the
forefront, the necessity of increasing the utility rate structure to a level where there is continued
growth to be prepared for similar un -budgeted expenditures. The City Council is also
discussing the creation of capital reserve funds to complete needed improvements.
DLINN
hCad
All -America City
Where cmmtun!cqr ma,Cters
1989*2013
If you have any question concerning this letter, please give me a call at (910) 230-3500.
Since, ly
Steven Neuschafer
City Manager
City of Dunn
car N. Harris
Mayor
Buddy Maness
Council Member
Billy Tart 7
Council Member
Dr. David L. Bradham
Council Member
Frank McLean e
Mayor Pro Team
Dr. Gwen McNeill
Council Member
rI
,� ' . ce_ trot
Chuck Turnage
Council Member
�% G
2 ®®
GpRP0F?,,l
Attest:
SEAL ; a
city Cl
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