082719wsHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
August 27, 2019
The Harnett County Board of Commissioners met in work session on Tuesday, August 27, 2019,
in Conference Room A, County Administration Building, 420 McKinney Parkway, Lillington,
North Carolina.
Members present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Member absent: Joe Miller, Commissioner
Staff present:
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Coats, Finance Officer
Margaret Regina Wheeler, Clerk
Coley Price, Assistant County Manager
Brian Haney, Assistant County Manager
Alan Coats, Assistant Finance Officer
Christopher Appel, Senior Staff Attorney
Lindsey Lucas, Deputy Clerk
Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and
invocation.
The following published agenda was before the Board:
➢ Budget Process Discussion:
• Feedback from the 2019-2020 Budget Process
■ Discuss 2020-21 Budget Calendar
■ Discuss Criteria for Harnett County Improvement Program
➢ County Manager's Report:
• Various project updates
• September 3, 2019 Regular Meeting Agenda Review
• Invitations and upcoming meetings
➢ Closed session
➢ Adjourn
Commissioners discussed the NCACC annual conference they recently attended.
Mrs. Stewart led the budget process discussion. She sought feedback from the Board regarding
the 2019-2020 budget process. Mrs. Stewart reviewed the proposed 2020-21 Budget
Calendar and asked that commissioners consider approving the calendar during their upcoming
regular meeting. She said staff feels like separating the capital out of the budget process
will help.
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Harnett County Board of Commissioners
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Mr. Haney discussed the criteria for the Harnett County Capital Improvements Program (CIP).
Under the guidance of Renee Pascal staff is trying to revamp the County's CIP process. Mr.
Haney briefly reviewed the proposed project evaluation form. Staff responded that they are
trying to incorporate Harnett Regional Water's CIP into this process. Mrs. Stewart also noted
their intent to bring in the School System and CCCC the following year. Staff asked
commissioners to consider approving the CIP criteria during their upcoming regular meeting.
Staff provided brief updates on the following projects:
o Completed Projects
• Neills Creek Tennis Courts
• Anderson Creek Gym Demolition
• Handicapped Accessible Doors in Courthouse
• Admin Warehouse Chiller Replacement
• DSS/Commons Roof Replacement
• DSS/Health Chiller Replacement
• Demolition at former Shawtown School campus
o Ongoing Projects
• Former Shawtown Campus (new Shawtown Community Development
Center)
• Former Boone Trail Campus
• Former Benhaven Campus
• Old Jail Separation
• Patriots Park at Ponderosa
• Government Complex Park
• Park Lighting Projects
• YMCA
• Northwest Harnett Site: - Cell Tower
- Convenient center site
- Park
• North Harnett Primary Road
• Hairfield Tract
• County Boundary Lines — Wake/Johnston/Sampson/Moore
• Shawtown Alumni Facility Project (preliminary cost opinion $3
Million — building must be completed by 2032)
o Future updates:
• FY 2021-2027 CIP Process
• Park Project Prioritization
• Economic Development/Jetport Project Updates
• Broadband Survey Results Presentation
Several commissioners said that the roles of the Harnett Properties Corporation and Economic
Development Council need to be clarified.
Mrs. Stewart reviewed the proposed September 3, 2019 regular meeting agenda, invitations
and upcoming meetings.
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Harnett County Board of Commissioners
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Mrs. Stewart sought direction from the Board regarding the Triangle South Building in
Dunn. Commissioner Johnson will speak with members of the Committee 100 to see if they are
interested in having the building transferred over to them. She also noted that the Boone Trail
Ruritans have asked the County to donate land to them again.
Mrs. Stewart shared an August 12, 2019 letter from Superintendent Fleming requesting funds
from the State Lottery Reserve for renovations to Johnsonville Elementary School. Staff
talked about the Public School Building Capital Fund allocated to Harnett County and the
process for drawing down funds. The group also discussed the funding formula adopted by the
Board for school capital and capital maintenance with appropriations based on an amount equal
to 65% of the prior fiscal year ADM Lottery proceeds. It was the consensus of the Board to
respond in a letter that there is not enough funding in the Public School Building Capital Fund to
address all the priorities that the School Board has identified and stress the need to discuss
funding currently available as well as prioritizing their requests. They also talked about the
School Board's responsibility of identifying land for the Northwest Harnett Elementary School.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) Consultation with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of certain claims and litigation including the
following case:
"Sidney Rogers vs. Harnett County Sheriff, et. al."
U.S. District Court, Eastern District of N.C.
Case No. 5:18 -CT -3265 -FL ; and
2) To discuss certain personnel matters.
This motion is made pursuant to N.C. General Statute Section 143-318.11 (a)(3)&(6).
Vice Chairman Penny seconded the motion that passed 4 — 0.
Commissioner McKoy moved that the Board come out of closed session. Vice Chairman Penny
seconded the motion that passed 4 - 0.
Commissioner Johnson moved to adjourn the meeting at 11:00 am. Vice Chairman Penny
seconded the motion that passed unanimously.
Gordon Sprin
et Regina eeler, Clerk
August 27, 2019 Work Session Minutes
Harnett County Board of Commissioners
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