101519a Agenda PackageHarnett County Board of Commissioners
Work Session
Tuesday, October 15, 2019
9:00 am
9:00 am Town of Angier's request for FY2019 SRO Reimbursement in the amount or
$70,029.94, Paula Stewart
9:15 am Property Tax Exemption/Exclusion Late Applications, Bill Tyson
9:30 am County Manager's Report:
Various project updates
October 21, 2019 Regular Meeting Agenda Review
Invitations and upcoming meetings
9:45 am Closed session
10:15 am Adjourn
Lewis Weatherspoon
Mayor
October 3, 2019
Paula Stewart
County Manager
Harnett County
P.O. Box 759
Lillington, NC 27546
Town of Angier
www.anLier.org
Gerry Vincent
Town Manager
Veronica Hardaway
Town Clerk
Subject: School Resource Officer Program (2078 -2019) -Reimbursement Agreement
Dear Ms. Stewart,
As a follow up to our conversation, I respectfully request reimbursement from the Harnett
County Board of Commissioners for the School Resource Officer as outlined under the
Reimbursement Agreement signed October 1, 2018.
Under Article II Compensation for SRO Services, the Agreement allows a maximum of
$65, 812.00, and the Town is requesting $24,079.94 from February to June 30, 2019. In addition,
under Article IV SRO Equipment and Vehicles, the Agreement allows a maximum of $45,942.00
and the Town spent approximately $62,600.00. The requested amount per the Agreement is
$45,942.00.
As you were aware. the Town of Angier was without a Finance Director and support staff during
this time to request the above mentioned reimbursements within the fiscal year. However, to
date, we are fully staffed within the Finance Department and will request reimbursements on a
monthly basis. I respectfully request an appropriation from the Harnett County Board of
Commissioners of $70,021.94 ($24,079.94/Payroll + $45,942.00/Equipment).
I apologize that I will be unable to attend the Commissioner's Board Meeting on October 21st,
but Hans Kalwitz, Finance Director will be if you have any questions. Thank you for your
consideration.
Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071
Lewis Weatherspoon
Mayor
Sipcerely,
Gerald D. Vincent
Town Manager
Town of Angier
ww.anuier.orc
Gerry Vincent
Town Manager
Veronica Hardaway
Town Clerk
Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071
The Town of Angier
PO Box 278
Angier, NC 27501 FOR: October 2018 -June 2019
919-639-2071
919-639-6130 Fax BILL TO: Harnett County Finance
PO Box 760
420 McKinney Parkway
Lillington, NC 27546
DATE: September 10, 2019
INVOICE # 1
DESCRIPTION i __ AMOUNT
Payroll Expenditures - October 2018 -June 2019 ; $
Equipment Expenditures - One time reimbursement $
Remit Payment to
Town of Aniger
P0Box 278
Angier, NC 27501
24079.94
45, 942.00
Total ( $ 70,021.94
ANNUAL COST FOR SCHOOL RESOURCE OFFICER - DEBRA BAUEER
Includes Officer and Fringe Benefits
Assumes Current Starting Salary of $45,353 and Current Fringe Benefits Cost
Estimated Uniform and Officer Equipment Costs of $8200
Covered by Contract Reimb
Personnel Costs
SRO Contract Over/(Under Actual
Salaries @45,353 for12 Months 45,353.00
FICA Expense at 7.65% 3,469.50
Retirement Expense @ 8.5% 3,855.01
401K Contribution @ 5% 2,267.65
Workers Compensation - 3.5% net of deductions/modifiers =1% 453.53
Overall Budget Estimate for Unemployment of 1% 453.53
Health Insurance 460.60 *12 months 5,527.20
Life and AD&D $9.35 * 12 months 112.20
Dental/Vision $36.50 *12 Months 438.00
Total Annual Personnel Costs for One Officer 61,929.62 65,812.00
Officer Related Uniforms and Equiipment 8,200.00
Total Annual Cost for One Officer Including Salary,
Fringe Benefits, and Uniforms and Equipment 70,129.62
Estimated Cost of Police SUV and Related Equipment w/ lnsur. 54 400.00
Officer Related Uniforms and Equiipment
Estimated Cost of Police SUV and Related Equipment w/ Insur.
TOTAL OFFICER EQUIPMENT AND VEHICLE & EQUIPMENT
8,200.00
54,400.00
62,600.00 45,942.00
U:\Documents\Budget Changes for January 22 2019 Workshop
SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR
ELEMENTARY AND PRIMARY SCHOOLS
This Reimbursement Agreement (hereinafter "Agreement") effectiveal, 2018 is made and
entered into by and between the Harnett County Board of Education (hereinafter "Board"), the
governing body of the Harnett County Schools (hereinafter "HCS"), the County of Harnett
(hereinafter "County"), and the Town of Angier (hereinafter referred to as the "Town").
WITNESSETH:
WHEREAS, the Board and the Town entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the "MOU") effective t$
2018, attached hereto as Exhibit A;
WHEREAS, Article V of the MOU states that the Board and governing body of the Town
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as "SRO" or collectively "SROs") to specific HCS schools and payment
for SRO services during each fiscal year;
WHEREAS, County agrees to provide funding for the SRO's to the Board for
reimbursement of SRO services as described in the MOU.
NOW, THEREFORE, in consideration of the promises and covenants of the parties herein
contained, and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Board, County, and the Town do hereby agree as follows:
Article I
SRO School Assignment
The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in
each of the following schools within the Town's limits:
1. Angier Elementary
Between school years and during scheduled holidays, the Town shall have the right to utilize the
SROs for non -SRO purposes so long as such uses do not conflict with any of the requirements of
the MOU.
Article II
Compensation for SRO Services
The compensation to be paid by County to the Board for reimbursement of the SRO
services described in the MOU and for non -SRO purposes during scheduled holidays shall not
exceed $31.64 per hour with a maximum of $65,812.00 per fiscal year for each SRO. The Board
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shall not receive any additional funds from County for reimbursement to the Town for excess
expenditures unless agreed upon in writing by County.
Between school years, County shall directly reimburse the Town for the SROs for their
services, regardless of their use by the Town, in an amount that shall not exceed $31.64 per hour
for each SRO. If the total amount of funds expended on each SRO for the then -current term of
the MOU exceeds $65,812.00, the Town shall be solely responsible for the excess expenditures
of the SRO's services, unless County agrees in writing to cover the excess expenditures.
Article III
Invoices for SRO Services
In order to request payment, the Town shall submit monthly invoices to the Harnett County
Sheriffs Office (hereinafter referred to as "HCSO") describing the applicable charges, including
identification of personnel who performed the services, the school at which the SRO performed
the services, hourly rates, and reimbursable expenses. If the invoice contains expenditures for non -
SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed
by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for
accuracy within five business days of receipt. Once verified, County shall forward the funds for
reimbursable expenses to the Board for payment of the invoices. The Board shall process and pay
invoices within 30 days of receipt.
Between school years, the Town shall submit monthly invoices to County describing the
applicable charges, including identification of personnel who performed the services, the type of
services performed, hourly rates, and reimbursable expenses. County shall process and pay
invoices within 30 days of receipt.
Article IV
SRO Equipment and Vehicles
County shall provide a one-time reimbursement grant not to exceed $45,942.00 per SRO
to the Town for the purchase of SRO equipment and one vehicle per SRO for the Initial Term of
this Agreement and the MOU. All maintenance and additional purchases of equipment and
vehicles shall be the responsibility of the Town. The Town shall submit an invoice to County
listing the purchased equipment and vehicles. County shall process and pay the invoice within 30
days of receipt.
Article V
Term and Termination of Agreement
The term of this Agreement shall begin on Va-1 j and end on June 30, 2019
(the "Initial Term"), unless terminated earlier as herein provided. At the expiration of the Initial
Term, this Agreement shall automatically renew upon the renewal of the MOU, unless any of the
parties provide at least 30 days' written notice of its intent to terminate prior to the expiration of
the then -current term.
2
This Agreement may be terminated by any party, with or without cause, upon 90 days'
written notice to the other parties. However, this Agreement shall automatically terminate without
notice upon the termination of the MOU. If at any time this Agreement is terminated during the
Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new
agreement that is compliant with Article V or any amendment thereof prior to the termination date
of this Agreement, unless any amendment of the MOU no longer requires such an agreement.
Article W
Notice
Any notice, consent, or other communication in connection with this Agreement shall be
in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender
confirms notice by written copy). If hand -delivered, the notice shall be effective upon delivery.
If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be
effective three business days after being deposited in the United States Postal Service by certified
mail, return receipt requested, addressed appropriately to the address set forth below:
To Board:
Harnett County Schools
Attention: Superintendent
1008 South 11th Street
Lillington, North Carolina 27546
To Count
Paula Stewart
County Manager
Post Office Box 759
Lillington, North Carolina 27546
With copy to:
Monica L. Jackson
Senior County Staff Attorney
Post Office Box 238
Lillington, North Carolina 27546
To Town
Mike McLaurin
Interim Town Manager
55 N. Broad St. W.
Angier, NC 27501
With copy to:
3
Dan Hartzog Jr.
Town Attorney
PO Box 27808
Raleigh, NC 27611
Article VII
Miscellaneous Provisions
Relationship of Parties. The parties to this Agreement shall be independent contractors,
and nothing herein shall be construed as creating a partnership or joint venture; nor shall
any employee of the parties be construed as employees, agents, or principals of any other
party to this Agreement. Each party agrees to assume the liability for its own acts or
omissions, or the acts or omissions of their employees or agents, during the term of this
Agreement, to the extent permitted under law.
2. Governing Law: Venue. This Agreement shall be governed by the laws of the State of
North Carolina. The venue for initiation of any such action shall be Harnett County, North
Carolina Superior Court.
3. Amendments and Modifications: Additional Policies and Procedures. This Agreement may
be modified or amended by mutual consent of the parties as long as the amendment is
executed in the same fashion as this Agreement.
4, Entire Agreement. This Agreement constitutes the entire agreement between the parties
and supersedes all prior agreements and understandings, whether written or oral, relating
to the subject matter of this Agreement.
5. Severability . In the event that any provision of this Agreement shall be invalid, illegal, or
otherwise unenforceable, the validity, legality, and enforceability of the remaining
provisions shall in no way be affected or impaired thereby.
6. No Third Party Benefits. There are no third party beneficiaries to this Agreement. Nothing
in this Agreement shall create or give to third parties any claim or right of action against
the parties.
7. Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original, but all of which taken together constitute one and the same
instrument.
8. E -Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the
North Carolina General Statutes, "Verification of Work Authorization," and will provide
documentation reasonably requested by any party to this Agreement demonstrating such
compliance.
4
IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their
behalves.
ATTEST:
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HARNETT COUNTY BOARD OF EDUCATION
COUNTY OF HARNETT
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Harnett County Board of Co nmissioners
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TOWN OF ANGIER
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THIS INSTRUMENT HAS BEEN PREAUDITED
IN THE MANNER REQUIRED BY THE LOCAL
GOVERNMENT BUDGET AND FISCAL CONTROL ACT
FINANCE DIRECTOR
Board Meeting
Agenda Item
MEETING DATE: Octoberal, 2019
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Property Tax Exemption/Exclusion Late Applications
REQUESTED BY: Tax Department
REQUEST:
The attached list of applicants have submitted an application after their deadline. These
applications meet all qualifications per General Statutes and are approved for the
exemption/exclusion they are applying for, beyond being late.
According to General Statute 105-282.1 (al) Late Application. - Upon a showing of good
cause by the applicant for failure to make a timely application, an application for exemption
or exclusion filed after the close of the listing period may be approved by the Department of
Revenue, the board of equalization and review, the board of county commissioners, or the
governing body of a municipality, as appropriate. An untimely application for exemption or
exclusion approved under this subsection applies only to property taxes levied by the county
or municipality in the calendar year in which the untimely application is filed.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\swi lson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DDQE8KQN\agendaform2O 19.docx
Page 1 of 1
Property Tax Relief/Exemption Application
Appeals
APPELLANT OWNER REASON FOR APPEAL TYPE
GOODNOUGH, PAUL LATE APPLICATION ELD
TART, CORBETT LATE APPLICATION ELD
VANDERGRIFF, CLYDE LATE APPLICATION ELD
YOUNG, JOYCE LATE APPLICATION ELD
MCDOUGALD, ESTELLE LATE APPLICATION ELD
STANLEY, JESSE LATE APPLICATION ELD
ADAMS, BETTIE LATE APPLICATION ELD
RAINES, LINDA LATE APPLICATION ELD
DELEASE, RONALD LATE APPLICATION ELD
DELEASE, ANDREA LATE APPLICATION ELD
MOORE, JEFFREY LATE APPLICATION ELD
MCLEAN, JUDITH LATE APPLICATION ELD
PITSLEY, JUNE M LATE APPLICATION ELD
LEE, EDWARD LATE APPLICATION ELD
GRIFFITH, BRENDA LATE APPLICATION ELD
GIUNTA, FRANK & PEGGY LATE APPLICATION ELD
LETT, CHARLES & BRENDA LATE APPLICATION ELD
SMITH, JEANETTE LATE APPLICATION ELD
HINES, JANICE LATE APPLICATION ELD
SHEPPARD, GERTRUDE LATE APPLICATION ELD
PRISACARIU, ALAIN G LATE APPLICATION DV
LONG, JAMES H JR LATE APPLICATION DV
JOHNSON, WALTER LATE APPLICATION DV
SANTIAGO, OSCAR LATE APPLICATION DV
HARWELL, CHARLES W LATE APPLICATION DV
PEEDEN, ROBERT ALAN LATE APPLICATION DV
CHAMBERS, WILLIE R LATE APPLICATION DV
DAVIS, JOHNNY MARVIN LATE APPLICATION DV
FREEMAN, STEVEN C LATE APPLICATION DV
CRAWLEY, RICHARD R LATE APPLICATION DV
WOODS, DENNIS J LATE APPLICATION DV
GREENE, FREDDIE A LATE APPLICATION DV
ROSS, CHRISTOPHER LATE APPLICATION DV
RAY, KAREN LATE APPLICATION DV
VACEY, CHERYL LATE APPLICATION DV
VONGSVIRATES, SUCHAI LATE APPLICATION DV
BRIGHT, VINCENT J LATE APPLICATION DV
SNOW, KELVIN V LATE APPLICATION DV
THOMAS, TAMEKA
HORTON, ERIC
FORDHAM, MAZELLE
JOHNSON, JOSEPH
LAWSON, ROGER
GUINN, JESSICA LYNN
MISIAK, TROY
BENNETT, LEWIS III
SIMPSON, MELVIN LAMONT
TREVINO, ROBERT ANDREW
CASHWELL, JERRY
SMITH, ELI & KATHY
CAMPBELL, BRUCE
PRICE, RUSSELL & BETTY
KELLEY, JAMES C
MEANS, VERNON
BOSQUES, JASON
TORRES-BOSQUES, MARILYN
JORDAN, STEVEN
FREEMAN, WILLIAM
GADDY, CLARENCE
WOOD, CATHERINE
ANDERSON CREEK CLUB CHARTER SCHOOL
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
LATE APPLICATION
ELD- ELDERLY EXEMPTION
DV- DISABLED VETERAN
DIS- DISABLED EXEMPTION
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DV
DIS
DIS
CS