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08022004 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 2, 2004 The Harnett County Board of Commissioners met in regular session on Monday, August 2, 2004, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Vice Chairman Hill led the pledge of allegiance and prayer. Commissioner Andrews moved to approve the agenda as published with the following additions: - Consent agenda: agreement regarding plan of dissolution for Angier-Black River Emergency Ambulance and Rescue, Inc. - Regular agenda: presentation of certification award to Public Utilities water resources manager Gary Averitte. Commissioner Hill seconded the motion and it passed unanimously. Upon motion by Commissioner Titchener and seconded by Commissioner McNeill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, July 16, 2004 (work session) Regular Meeting July 19, 2004 2. Budget amendments: 34 Cooperative Extension (Fund 110-General) Code 110-7300-465.32-29 Agriculture Programs 3,500. increase 110-0000-344.12-00 Agriculture Programs 3,500. increase 35 Sheriff’s Department Grants (Fund 110-General) Code 110-5100-420.60-36 Uniforms 12,000. decrease 110-5103 420.31-32 Bullet Proof Vest 12,000. increase 36 Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 241,934. increase 531-9000-431.90-46 Interfd. Trans.-Indust. Parks 241,934. increase 38 Retired Seniors Volunteer Program (Fund 110-General) Code 110-0000-353.15-00 Contributions-RSVP 160. increase 110-7510-441.32-13 RSVP Special Projects 160. increase 40 Emergency Response Planning (Fund 263-Emergency Response Planning) Code 263-5251-420.11-00 Salaries & Wages 14,533. increase 263-5251-420.22-00 FICA Tax Expense 1,112. increase 263-5251-420.21-00 Group Insurance Expense 1,599. increase 263-5251-420.23-00 Retirement Expense 711. increase 263-5251-420.23-01 Supplemental Retirement 146. increase 263-5251-420.26-08 Worker’s Compensation 218. increase 263-5251-420.41-11 Telecommunications & Postage 16,133. increase 263-5251-420.58-14 Travel 6,512. increase 263-5251-420.43-16 Maintenance & Repair-Equip. 1,472. increase 263-5251-420.60-33 Materials & Supplies 13,282. increase 263-5251-420.33-45 Contracted Services 3,874. increase 263-5251-420.60-57 Miscellaneous Expense 5,705. increase 263-5251-420.74-74 Capital Outlay-Equip. 6,000. increase 263-0000-399.00-00 Fund Balance Appropriated 25,745. increase 263-0000-353.62-00 Contri.-Emer. Response 45,552. increase 47 Interfund Transfer (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 250,000. decrease 110-0000-389.43-03 Interfund Transfer-Industrial Parks 250,000. increase 49 Workforce Development/Job Link (Fund 110-General) Code 110-7404-465.11-00 Salaries & Wages 2,876. increase 110-7404-465.12-00 Salaries & Wages, p.t. 21,500. increase 110-7404-465.22-00 FICA Tax Expense 1,864. increase 110-7404-465.23-00 Retirement 140. increase 110-7404-465.23-01 Supplemental Retirement 57. increase 110-7404-465.26-08 Worker’s Compensation 366. increase 110-7404-465.32-72 Support Services 20,492. increase 110-7404-465.32-73 Training Vouchers 19,500. increase 110-7404-465.33-45 Contracted Services 5,000. increase 110-7404-465.60-33 Materials & Supplies 3,229. increase 110-0000-331.74-04 Workforce Investment Act Grant Funds 75,024. increase 50 Emergency Services (Fund 110-General) Code 110-0000-353.53-02 Contributions-Emer. Serv. LEPC 250. increase 110-0530-420.32-62 Special Accounts-LEPC 250. increase 51 Health (Fund 110-General) Code 110-7600-441.60-36 Uniforms 2,000. increase 110-7600-441.60-46 Medical Supplies 3,371. increase 110-7600-441.74-74 Capital Outlay-Equipment 4,942. increase 110-0000-399.00-00 Fund Balance Appropriated 10,313. increase 52 Health (Fund 110-General) Code 110-7600-441.33-45 Contracted Services 6,864. increase 110-7600-441.55-12 Printing & Binding 1,905. increase 110-7600-441.60-33 Materials & Supplies 531. increase 110-7600-441.60-46 Medical Supplies 10,000. increase 110-7600-441.74-74 Capital Outlay-Equipment 12,931. increase 110-0000-399.00-00 Fund Balance Appropriated 32,231. increase 53 Cooperative Extension (Fund 110-General) Code 110-7300-465.31-49 Harnett Voices 500. increase 110-0000-399.00-00 Fund Balance Appropriated 500. increase 54 Emergency Medical Services (Fund 110-General) Code 110-5400-420.11-00 Salaries & Wages 185,217. increase 110-5400-420.12-00 Salaries & Wages, p.t. 10,000. increase 110-5400-420.22-00 FICA Tax Expense 14,934. increase 110-5400-420.23-00 Retirement 9,057. increase 110-5400-420.21-00 Group Insurance Expense 37,944. increase 110-5400-420.23-01 Supplemental Retirement 3,704. increase 110-5400-420.26-08 Worker’s Compensation 2,778. increase 110-5400-420.33-45 Contracted Services 1,800. increase 110-5400-420.41-11 Telecommunications & Postage 1,000. increase 110-5400-420.43-16 Maintenance & Repair-Equip. 4,000. increase 110-5400-420.58-01 Training & Meetings 500. increase 110-5400-420.58-14 Travel Administration 500. increase 110-5400-420.60-31 Gas, Oil & Auto Supplies 9,000. increase 110-5400-420.60-36 Uniforms 5,000. increase 110-5400-420.60-46 Medical Supplies & Drugs 5,000. increase 110-5400-420.60-53 Dues & Subscriptions 130. increase 110-5400-420.60-57 Miscellaneous Expense 200. increase 110-5400-420.74-74 Capital Outlay 3,000. increase 110-5400-420.31-17 Ad Valorem Tax-Rescue 377,500. decrease 110-0000-399.00-00 Fund Balance Appropriated 83,736. decrease 55 Emmett Edgerton II Industrial Parks Project (Fund 314-“CP0402”) Code 314-0000-334.83-02 NC DOT 290,000. increase 314-8305-465.45-06 Construction – E. Edgerton 519,759. increase 314-0000-389.50-00 Interfd. Trans. from HCDPU 241,934. increase 314-8305-465.90-10 Interfd. Trans. to Gen. Fund 12,175. increase 56 Interfund Transfer (Fund 110-General) Code 110-0000-389.43-03 Interfund Transfer from Industrial Parks Project 12,175. increase 110-0000-399.00-00 Fund Balance Appropriated 12,175. decrease 57 Western Harnett Industrial Parks Project (Fund 314-“CP0402”) Code 314-0000-334.83-02 NC DOT 305,407. decrease 314-8300-465.45-01 Construction-W.H. 272,266. decrease 314-0000-389.10-00 Interfund Transfer from General Fund 33,141. increase 58 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-46 Interfund Transfer to Industrial Parks Project 33,141. increase 110-0000-399.00-00 Fund Balance Appropriated 33,141. increase 3. Tax refunds and releases (Attachment 1) 4. Resolution to add road to state system (Attachment 2) 5. Resolution amending Ordinance to Require Connection to County Owned or Operated Sewage Collection Line (Attachment 3) 6. Write-off of Public Utilities delinquent accounts totaling $32,754.08. All these accounts have been in a delinquent status for more than three years. 7. Two change orders for Western Industrial Park project (Attachment 4) 8. Authorization for Cooperative Extension to submit application for a grant from Golden L.E.A.F. to fund a project that would allow sustainable agricultural producers to receive training, marketing , and shows for area producers of value added products. 9. Agreement that specifies Plan of Dissolution for Angier-Black River Emergency Ambulance and Rescue, Inc. and transfer of assets and services from Angier-Black River Rescue to Harnett County. The transfer includes capital assets, budget amendments and authorizing full-time employees to provide emergency medical service coverage for the Angier-Black River service area. The employee positions approved are: 3 EMT Paramedics grade 59 3 EMT Intermediates grade 54 10. Reclassification of Public Health Nurse: from PHN Director I, grade 75 to PHN Director II, grade 77 (Debbie Hobbs) 11. Talbert & Bright, Inc. Work Authorization No. 04-02. This authorization provides special assistance to provide engineering data, mapping, and coordination with the FAA for the installation of an Instrument Landing System (ILS) for Runway 5. Commissioner Titchener moved for the appointments listed below. Commissioner Hill seconded the motion and it passed unanimously. Harnett County Board of Adjustment Curtis Bullion re-appointed for a 3-year term to expire 9-1-07 Jack Canady re-appointed for a 3-year term to expire 9-1-07 Robert Doberstein re-appointed for a 3-year term to expire 9-1-07 Scott Tripp for a 3-year term to expire 9-1-07 John Wolf, Jr., alternate for a 3-year term to expire 9-1-07 all nominated by Chairman Byrd Barbara McNair, alternate (to replace Keith Finch) for a 3-year term to expire 9-1-07 nominated by Commissioner Andrews Lee-Harnett Mental Health Board Linda Cobb for a 1-year term to expire 9-1-05 nominated by Commissioner Titchener Firemen’s Local Relief Fund Board of Trustees Boyd Barefoot and Richard Hedgepeth nominated by Commissioner Hill Mid-Carolina Workforce Development Board Russell S. Hieb for a 1-year term extension to expire 9-30-05 By motion of Commissioner Andrews and seconded by Commissioner McNeill. Motion passed unanimously. Major Gary McNeill, Chief Deputy, Sheriff’s Department, reviewed and requested authorization to accept the four grants listed below. 1. Governor’s Crime Commission Grant/Special Victim’s Unit awarded funding in the amount of $37,095.83 (for 1 investigator). This grant is 75% and requires a 25% match of $12,365.00. 2. Governor’s Crime Commission Grant/Mobile Data Terminals awarded funding in the amount of $45,120.00 for the purchase of Mobile Data Terminals. This grant is 75% and requires 25% match of $15,040.00. 3. Governor’s Crime Commission Grant-Homeland Security/Mobile Data Terminals awarded funding in the amount of $159,000.00 for the purchase of Mobile Data Terminals. This grant is 100% and requires no local match. 4. North Carolina Governor’s Highway Safety Program-Highway Safety Project Contract awarding funding in the amount of $157,980.00 for personnel and equipment. This grant is 100% for personnel and 75% for equipment and requires a 25% match of $23,996.00. Commissioner Titchener moved to accept the grants contingent on local match consideration at a later date. Commissioner McNeill seconded the motion and it passed unanimously. Public Utilities water resources manager Gary Averitte and his staff were recognized for achieving level three certification in reduction of microbial contamination in the county’s water. The water department underwent a rigorous three year program and developed a comprehensive report without the help of engineers. Harnett County’s water system is the largest rural system in the state and is larger than most systems in urban areas. The level three certification award indicates that Harnett County’s water is in the cleanest 1 percent of water supplied by public utilities in the entire country. Steve Ward, Assistant Director, Public Utilities, requested authorization to use the sole source purchasing option for a credit card software module from Selectron Technologies Inc. The new software will work in conjunction with the interactive voice response system previously installed by Selectron. The cost of this capital outlay purchase is $15,000. Mr. Ward also request authorization to use sole source purchasing of the $3,500 interface for this credit card module provided by Sungard HTE, Inc., the county’s current software provider. The interface is necessary to allow the two systems to work together to apply the credit card payments. Another capital outlay software purchase requested under this sole source option is Contact Management Software from Sungard, HTE Inc. This software will allow the department to monitor customer service calls and keep records of these calls for future billing questions that arise. The cost of this software is $23,800. All items are approved capital outlay expenditures in the FY 2004-2005 budget. Commissioner Andrews moved to authorize use of the sole purchase option for the items as requested. Commissioner Titchener seconded the motion and it passed unanimously. John Rouse, Health Director, requested authorization to submit applications for the following grants: 1. Kate B. Reynolds Grant in the amount of $45,000 to assist the Healthy Harnett Task Force to obtain Healthy Carolinian certification. The grant will be used to hire a part-time coordinator through a contracting agency to work with the Task Force to conduct a county-wide assessment and to implement programs based on this assessment. The grant would require no local match. 2. Eat Smart, Move More Community Grant to be used to work with two churches to decrease obesity by improving eating habits an increasing level of physical activity. Commissioner McNeill moved to authorize submission of the grant applications. Commissioner Hill seconded the motion and it passed unanimously. Commissioner Titchener moved to schedule a public hearing at the next regular Board of Commissioners meeting, August 16, regarding proposed Airport Regulations. Commissioner Hill seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to go into closed session for the following purposes: 1) To discuss matters relating to the location of expansion of industries or other businesses in Harnett County; and 2) To discuss personnel matters. This motion is made pursuant to N.C. General Stature Section 143-318.11 (a)(4)&(6). Commissioner Hill seconded the motion and it passed unanimously. Commissioner Andrews moved for the Board to come of out of closed session. Commissioner Titchener seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Commissioner Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, August 2, 2004, adjourned at 11:00 a.m. _________________________________ Teddy J. Byrd, Chairman _________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4.