092518ssmHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Special Meeting
September 25, 2018
The Harnett County Board of Commissioners met in special session on Tuesday, September 25,
2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina.
Members present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Joe Miller, Commissioner
Members absent: Barbara McKoy, Commissioner
Abe Elmore, Commissioner
Staff present:
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Penny led the Pledge
of Allegiance and invocation.
Commissioner Miller moved to approve the following items on the consent agenda. Vice
Chairman Penny seconded the motion, which passed 3 — 0.
1. Minutes: September 4, 2018 Regular Meeting
2. Budget Amendments:
50 Aging Department
Code 110-7500-441.33-45
110-7552-441.33-45
110-0000-331.77-03
110-0000-331.75-52
Contracted Services
Contracted Services
Title III -Home & Community Block Gr
HCCBG Nutrition
53 Animal Shelter
Code 110-0000-334.65-01 Spay and Neuter (I CARE)
110-0000-399.00-00 Fund Balance Appropriated
55 Finance
Code 110-4400-410.11-06 Comp Time Payout
110-4400-410.11-13 Vacation Payout
110-4400-410.11-00 Salaries & Wages
30,626 increase
12,000 increase
30,626 increase
12,000 increase
13,000 increase
13,000 decrease
4 increase
2,483 increase
2,487 decrease
September 25, 2018 Special Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
56 WHIP Transmission — PU1702
Code 502-9100-431.45-01 Construction
502-9100-431.45-80 Contingency
57 Overhills HS Cafeteria — CP 1803
Code 357-8300-480.45-01 Construction
357-8300-480.45-80 Contingency
58 Benhaven Elementary — CP1702
Code 336-8300-480.47-30 Construction
336-8300-480.47-62 Contingency
59 Transportation
Code 110-4650-410.32-70 Capital Assistance TDP
110-0000-334.55-01 NCDOT Transportation (CTP)
61 Health Department
Code 110-7600-441.11-13 Vacation Payout
110-7600-441.60-33 Materials & Supplies
67 Cooperative Extension
Code 110-7301-465.12-00
110-7301-465.22-00
110-7301-465.26-08
110-7301-465.60-33
110-7301-465.41-11
110-7301-465.58-14
110-7301-465.58-01
110-7301-465.60-53
110-7301-465.30-22
110-0000-334.73-01
Salaries & Wages — Part Time
FICA
Workman's Compensation
Materials & Supplies
Telephone & Postage
Travel
Training & Meetings
Dues & Subscriptions
Reimbursement — Indirect Cost
Child Care Grant — Core Services
68 Facility Maintenance
Code 110-4700-410.30-04 Professional Services
110-8800-490.32-16 Contingency
69 Cooperative Extension
Code 110-7310-465.33-45
110-7310-465.58-14
110-0000-353.73-10
Contracted Services
Travel
Parents As Teachers Family Program
Agricultural Foundation
13,180 decrease
13,180 increase
933 decrease
933 increase
19,462 decrease
19,462 increase
61,000 increase
61,000 increase
736 increase
736 decrease
19,819 increase
1,516 increase
272 increase
3,248 increase
300 increase
2,575 increase
500 increase
500 increase
2,873 increase
31,603 increase
15,000 increase
15,000 decrease
26,004 increase
4,800 increase
30,804 increase
September 25, 2018 Special Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
70 JCPC Grant Program
Code 110-5899-420.32-64
110-5899-420.35-25
110-5898-420.33-45
110-5898-420.54-26
110-5898-420.58-14
110-5898-420.60-33
110-5898-420.60-33
110-5898-420.60-57
110-0000-344.41-08
110-0000-331.41-02
110-0000-331.79-01
71 JCPC Grant Program
Code 2104300-569000
2104300-569000
2104300-544000
2104300-537010
2104300-531030
2104300-526010
2104300-522010
2104300-549090
2103300-330310
2103300-330310
2103300-330310
Healthy Choices
Court Psychologist
JCPC Admin Contracted Services
JCPC Admin Advertising
JCPC Admin Travel Admin
JCJPC Admin Materials & Supplies
JCPC Admin Food & Provisions
JCPC Admin Misc. Expense
JCPC Healthy Choices
CBA -Court Psychologist
JCPC Admin.
Healthy Choices
Court Psychologist
JCPC Admin Contracted Services
JCPC Admin Advertising
JCPC Admin Travel Admin
JCPC Admin Materials & Supplies
JCPC Admin Food & Provisions
JCPC Admin Misc. Expense
JCPC Healthy Choices
CBA -Court Psychologist
JCPC Admin
72 Sheriffs Office
Code 110-5100-420.32-60 Sheriff Towing
110-0000-356.51-13 Reimbursement – Towing
74 Overhills HS Cafeteria – CP 1803
Code 357-8300-480.45-80 Contingency
357-8300-480.45-01 Construction
77 Veterans Treatment Court
Code 2504185-544000
2504185-544000
2504185-531050
2504185-504010
2504185-526010
2504185-539090
2504185-539090
2504185-523040
2504185-330210
Contracted Services
Veterans Court Salaries
Training & Meetings
Travel Admin
Materials & Supplies
Other Materials
Equipment
Drug Testing
SAMHSA Grant
45,000 decrease
4,000 decrease
5,500 decrease
1,500 decrease
2,500 decrease
700 decrease
3,500 decrease
1,800 decrease
45,000 decrease
4,000 decrease
15,500 decrease
45,000 increase
4,000 increase
5,500 increase
1,500 increase
2,500 increase
700 increase
3,500 increase
1,800 increase
45,000 increase
4,000 increase
15,500 increase
575 increase
575 increase
98 increase
98 decrease
153,101 decrease
64,009 decrease
6,079 decrease
392 decrease
2,217 decrease
11,232 decrease
9,148 decrease
4,879 decrease
251,057 decrease
September 25, 2018 Special Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
78 Veterans Treatment Court
Code 2504185-519090
2504185-531050
2504185-504010
2504185-526010
2504185-539090
2504185-539090
2504185-330210
Professional Services 77,320 decrease
Training & Meetings 1,937 decrease
Travel Admin. 1,647 decrease
Materials & Supplies 2,218 decrease
Other Materials 1,124 decrease
Equipment 788 decrease
BJA Grant 85,034 decrease
3. Tax rebates, refunds and releases
4. Harnett County Development Services requested approval of a contract to perform
structural condemnation services for the Town of Coats. The contract is for one year and
compensation shall be rendered in the amount of $1,500 per structure. A separate fee
shall be paid in the amount of $50 per hour expended by any agent or employee of the
County in providing any services other than Structural Condemnation Services.
5. Harnett County Director of Capital Projects requested approval of the NCDOT
agreement and payment of $100,000 upfront for the construction of an access road to
North Harnett Primary. The road will be funded up to $400,000 by NCDOT and the
County will be responsible for any project costs above that amount. Final project costs
will be settled at the end of construction. NCDOT will be responsible for causing the
design and construction of the road as well as responsible for maintenance of the road
upon completion.
6. Harnett County Sheriff's Office requested approval to accept a donation of $1,000 from
G.G. Buffing and D.M. Buffing to be used for expenses incurred by future Harnett
County Sheriff's Office Citizen's Academies.
7. Harnett County Sheriff's Office requests approval to enter into an agreement with the
State of North Carolina regarding the transfer of a Department of Defense Utility Truck
(Humvee) to be used by the Harnett County Sheriff's Office.
Harnett County Emergency Services Director Jimmy Riddle provided an update and timeline of
events for Hurricane Florence. Discussions continued.
NCACC Membership Services Coordinator Matt Gunnet addressed the Board. Mr. Gunnet and
LGFCU Senior Membership Development Officer Chris Temple presented the LGFCU 2018
Excellence in Innovation Award and $1000 to Harnett County Parks and Recreation for
development and implementation of the Boone Trail Community Center & Library. Team
members recognized were Harnett County Parks and Recreation Director Carl Davis, Recreation
Program Supervisor Drew Bryant and Harnett County Library Director Angela McCauley. Mr.
Bryant and Mrs. McCauley addressed the Board.
September 25, 2018 Special Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
NCACC Director of Tax and Revenue Outreach David Baker, MPA, PPS, talked about
Reappraisals. Mr. Baker noted a reappraisal is the appraisal of all real property in a county
effective as of January 1St of the year of reappraisal. Mr. Baker listed the following reasons why
reappraisals are done: 1) legally required, 2) the goal in taxation is that everyone pays their fair
share of the tax burden, 3) reappraisals are performed to evenly spread the tax burden between
taxpayers, 4) for equity purposes between property types and property owners, 5) different areas
of the county go up and down in value at different rates, and 6) reappraisals capture these
changes and spread the tax burden equally between taxpayers in the county.
Mr. Baker stated that the NC Department of Revenue (NCDOR) recommends that all counties do
a reappraisal of all real property at least every four years. He noted this is supported in sections
of the IAAO Standard of Property Tax Policy and the Mass Appraisal Standard. Mr. Baker
noted the Board could pass a resolution to set the county's reappraisal schedule to every four
years however, Harnett County is scheduled with NCDOR to reappraise in 2021.
Brian Haney, Assistant County Manager, reviewed the proposed 2019/20 Legislative Priorities
for Harnett County. Vice Chairman Penny moved to approve Harnett County 2019/20
Legislative Priorities for NCACC Submittal as presented. Commissioner Miller seconded the
motion, which passed 3 — 0.
Mrs. Stewart presented the following reports:
Harnett County Public Health Activities Summary — August 2018
Harnett County Veteran Services Activities — August 2018
Interdepartmental Budget Amendments
Mrs. Stewart reviewed the proposed October 1, 2018 regular meeting agenda review and
invitations and upcoming meetings. She also announced Representative David Lewis is
providing lunch for EOC workers today.
Commissioner Miller moved that the Board go into closed session or the following purposes:
1) To assist in the formulation of plans by the Board of Education relating to the emergency
response to incidents of school violence; and
2) To discuss certain personnel matters.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(8)&(6).
Vice Chairman Penny seconded the motion that passed 3 — 0.
Vice Chairman Penny moved that the Board come out of closed session. Commissioner Miller
seconded the motion, which passed 3 — 0.
Commissioner Miller moved to adjo
seconded the motion that passed 3
at 10:52 am. Vice Chairman Penny
Gordon Sprin
/I
argue:,
Regina - eler, Clerk
Septem . r 25, 2018 Special Meeting Minutes
Harnett County Board of Commissioners
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