100118a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
October I, 2018
1. Call to order -Chairman Gordon Springle
9:00 am
2. Pledge of Allegiance and Invocation -Vice Chairman Howard Penny
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C . Tax rebates, refunds and releases
D. Harnett County Department of Public Utilities (HCDPU) requests approval of a
Memorandum of Agreement between the US Army Garrison (USAF) Fort Bragg and
HCDPU to use two existing wastewater basins at the decommissioned Fort Bragg
Waste Water Treatment Plant for emergency storage.
E. The Harnett County Sheriffs Office is requesting permission to accept funding for
the second year of a three-year Governor's Highway Safety Grant in the amount of
$51 ,199. Funding for year 2 is 70% of one deputy position's salary and benefits and
other indirect cost.
F. Resolution of the Harnett County Board of Commissioners to Set Harnett County's
Next Reappraisal Schedule to January 1, 2021 and to Establish a Four Year
Reappraisal Cycle.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each
presentation
6 . Appointments
7. County Manager's Report -Paula Stewart, County Manager
8. New Business
9. Closed Session
10. Adjourn
Harnett County DSS Monthly Report -August 2018
Invitations and upcoming meetings
Page 1
100118 HCBOC Page 1
Board Report Approved ___________ _ Date 10/01/2018 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Duplication S. Keith Faulkner Tax Administrator Bill Number Type 0001985208-2018-2018-0000-00 BUS Received Amount Refund Amount Name 491.28 324.09 BLUE TRACK HOLDINGS LLC Agenda Item L\ -C 100118 HCBOC Page 2
Board Meeting
Agenda Item
Agenda Item __ 4 __ -_D __ _
MEETING DA TE: October 1, 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Fort Bragg MOA Waste Water Basins
R EQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This i s a formal request for the Board to approve a memorandum of understanding to allow
HCDPU to use two existing waste water basins at the decommissioned Fort Bragg Waste
Water Treatment Plant for emergency storage. The agreement is attached for your review.
Please place this item on the consent agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MA NAGER'S RECOMMENDATION:
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MOA Agenda Request 9-24-18.docx Page I of I 100118 HCBOC Page 3
DEPARTMENT OF THE ARMY
U.S . ARMY INSTALLATION MANAGEMENT COMMAND
HEADQUARTERS, U.S . ARMY GARRISON, FORT BRAGG
2176 REILLY ROAD, STOP A
FORT BRAGG, NORTH CAROLINA 28310-5000
MEMORANDUM OF AGREEMENT BETWEEN
THE US ARMY GARRISON (USAG) FORT BRAGG
AND
HARNETT COUNTY DEPARTMENT OF PUBLIC UTILITIES (HCDPU)
FOR
WASTE WATER TREATMENT BASIN ACCESS
MOA-W36Q1T-18190-259
This is a Memorandum of Agreement (MOA) between USAG Fort Bragg and Harnett
County Department of Public Utilities. When referred to collectively, the USAG Fort
Bragg and HCDPU are referred to as the "Parties".
1. BACKGROUND: Fort Bragg ceased operations of its waste water treatment plant in
December 2012 . Since that time, waste water has been transported via a force main to·
Harnett County for treatment. The basins, or oxidation ditches, utilized at the former
Fort Bragg waste water treatment plan have been used for emergency storage of waste
water during hurricanes . This MOA will formalize HCDPU's authority to utilize the
basins in the event of a line break, hurricane , or other emergency that prevents flow to
the Harnett County treatment plant.
2. AUTHORITIES/REFERENCES:
2.1. Department of the Army Directive 2017-07, Installation Energy and Water
Security Policy, 23 Feb 2017
2.2. Army Regulation 200-1, Environmental Protection and Enhancement, 13 Dec
2007
3. PURPOSE: Fort Bragg waste water is currently treated by Harnett County
Department of Public Works at the South Harnett Regional Waste Water Treatment
Plant (SHRWWTP). The plant has a capacity of fifteen (15) million gallons per day.
Fort Bragg discharges an average of three to four (3-4) million gallons per day of waste
water through a sewer force main. Waste water is pumped through a lift station to the
SHRWWTP. If the force main were to fail due to a power outage, line break, or other
emergency, waste water would back up on to Pope Army Airfield causing environmental
and occupational hazards. For these reasons, Fort Bragg is authorizing HCDPU to
utilize the basi~s for emergency storage of Fort Bragg waste water.
4. RESPONSIBILITIES OF THE PARTIES:
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SUBJECT: WASTE WATER TREATMENT BASIN ACCESS MOA-W36Q1T-18190-259
4 .1. The USAG Fort Bragg will -
4 .1.1. Allow HCDPU to utilize both basins at the former Fort Bragg waste water
treatment plant.
4. 1 .2. Allow HCDPU to construct a bypass sewer line with necessary
mechanical equipment to allow flow into the basins in the event of an emergency.
4 .1.3. Allow HCDPU to construct a chain link fence with gate to secure the
basins and mechanical equipment.
4.1.4 . 'Not be obligated to maintain any new pi ping, equipment, fenc ing, or other
appurtenances associated with the use of the basins unless the cost of such
maintenance or repairs are a result of the willful or negligent acts of USAG Fort Bragg ,
their officers, agents, contractors , and employees.
4 .2. The Harnett County Department of Public Utilities will -
4.2.1. Provide notification via telephone or electron ic mail to Fort Bragg Energy
and _ Utilities Branch if an emergency occurs requiring the use of the basins. Given the
nature of the emergency, it is understood that notification may come after the situation
necessitating the use of the basins.
4 .2.2 . Provide a construction plan for review and approval of the piping bypass,
mechanical system, and fencing prior to initiating construction.
4.2.3. Provide complete operation and maintenance qf the basins in
accordance with state environmental regulations. HCDPU shall be permitted to enter
USAG Fort Bragg property without notice for the operation and maintenance of the
basins.
4.2.4. Assume all costs associated with operation and maintenance of the
basins including construction of the piping bypass, mechahibal system and fencing,
unless such costs are a result of the willful o r negligent acts of USAG Fort Bragg, their
officers , agents, contractors, and employees .
4.3 . Both parties will -
4 .3.1 . Work together to ensure waste water is contained within the sewer
collection system to avoid contaminating the environment and Fort Bragg facilities.
4.3 .2 . Utilize a lock system that a.llows both parties access to the basin area .
4.3.3 . Provide immediate notification to the other party if an event occurs that
requires use of the basins for waste water.
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SUBJECT: WASTE WATER TREATMENT BASIN ACCESS MOA-W36Q1T-18190-259
5 . PERSONNEL: Each Party is responsible for all costs of its personnel including pay
and benefits, support, and travel. Each party is responsible for supervision and
management of its personnel.
6 . GENERAL PROVISIONS:
6.1 . POINT OF CONTACT AND CORRESPONDENCE : The following point of
contact (POC) will be used by the Parties to communicate in the implementation of this
MOA. Each Party may change its' point of contact upon reasonable notice to the other
Party . All correspondence and notices to be given pursuant to this MOA will be
addressed as follows:
6.1.1. The USAG Fort Bragg -
6.1.1.1 . Chief, Energy and Utilities Branch, Audrey Oxendine, 910-432-
6010, audrey.d.oxen dine .civ@mail.mil.
6 .1.1.2. Chief, Operations and Maintenance Division, Aaron Brown, 910-
432-6352, aaron .s.b rown2 .ci v@mail.mil.
6.1.1 .3. 2175 Reilly Road, Stop A, Fort Bragg, NC 28310
6.1.2. Harnett County Department of Public Utilties -
6.1.2 .1. Director, Harnett County Department of Public Utilities, Steve
Ward, 910-814-3042, sward@harnett.org.
6.1.2.2. Assistant Director, Harnett County Department of Public Utilities,
Glen McFadden, 910-814-3042, gmcfadden@harnett .org.
6.2. R EVIEW OF AGREEMENT: This MOA will be reviewed annually on or around
the anniversary of its effective date for financial im pacts and triennially in its entirety.
6.3. MODIFICATION OF AGREEMENT: This MOA may only be modified by the
written agreement of the Parties, duly signed by their authorized representatives.
6.4. DISPUTES : Any disputes relating to the MOA will, subject to any applicable
law, Executive Order, Directive, or Instruction, be resolved by consultation between
the Parties or in accordance with DoDI 4000 .1 9.
6 .5. TERMINATION OF AGREEMENT: This MOA may be terminated by either
Party by giving at least 180 days written notice to the other Party. The MOA may
also be terminated at any time upon the mutual written consent of the Parties.
Notwithstanding the foregoing, the confidentiality provisions contained in the
Confidentiality Agreement shall survive after the termination of this MOA.
6.6. TRANSFERABILITY: This MOA is not transferable except with the written
consent of the Parties .
. 6.7. ENTIRE AGREEMENT: It is expressly understood and agreed that this MOA
embodies the entire agreement between the Parties regarding the MOA's subject
matter.
100118 HCBOC Page 6
SUBJECT: WASTE WATER TREATMENT BASIN ACCESS MOA-W36Q1T-18190-259
6 .8. EFFECTIVE DATE : This MOA takes effect beginning on the day after the last
Party signs.
6 .9. EXPIRATION DATE: This MOA expires on September 30, 2027.
6 .1 O. It is understood and agreed that each party to this MOA (the "lndemnitor")
shall save, defend, and hold the other party, its agents, officers, <;tnd employees (the
"lndemnitee") harmless from any action, causes of action, damages, expense
claims, or demands whatsoever arising out of or resulting from the negligent acts or
omissions of the lndemnitor in connection with the use and maintenance of the
basins .
AGREED:
The USAG Fort Bragg -Harnett County Department of Public Utilities -
GORDON SPRINGLE
Chairman, Harnett County Board of
Commissioners
(Date)
100118 HCBOC Page 7
Board Meeting
Agenda Item
Agenda Item _'j-J-_---=E=---
MEETING DATE: October 1, 2018
TO: HARNETI COUNTY BOARD OF COMMISSIONERS
SUBJECT: North Carolina Governor's Highway Safety Grant
REQUESTED BY: Sheriff Coats
REQUEST:
The Harnett County Sheriffs Office is requesting permission to accept funding for a second
year of a three year Governor's Highway Safety Grant in the amount of $51,199.
Year 1 -85% of one deputy position's salary and benefits, vehicle and equipment cost
Year 2 -70% of one deputy position's salary and benefits and other indirect cost
Year 3 -50% of one deputy position salary and benefits
After the third year, the county will be responsible for 100% of salary and benefits of the
deputy position.
Without considering any increase in salary or benefits over the three years of the grant, the
grant will provide$ 184,965.00 in funds and the county will need to provide$ 71,935.00 in
funds over three years.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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100118 HCBOC Page 8
North Carolina Governor's Highway Safety Program
LOCAL GOVERNMENTAL RESOLUTION
WHEREAS, the _H_a_r_n_e_tt_C_o_u_n_t_y_S_h_e_r_iff_s_O_ffi_,c_e _______ (herein called the
"Agency")
(The Applicant Agency)
has completed an application contract for traffic safety funding; and that County of Harnett
Resolution
(The Governing Body of the Agency)
-----------(herein called the "Governing Body"} has thoroughly considered the problem
identified and has reviewed the project as described in the contract;
THEREFORE NOW BE IT RESOLVED BY THE County of Harnett IN OPEN ' ------.......,.,c---.,--::--:-,--------(Goveming Body)
MEETING ASSEMBLED IN THE CITY OF _L_ill_in_gt_o_n ____________ , NORTH CAROLINA,
THIS 1 DAY OF October 20 18 AS FOLLOWS: --' --·
1. That the project referenced above is in the best interest of the Governing Body and the general public; and
2 . That Gary C McNeil!, Major is authorized to file, on behalf of the Governing
(Name and Title of Representative)
Body, an application contract in the form prescribed by the Governor's Highway Safety Program for federal
funding in the amount of$ 51 , 199 · 00 to be made to the Governing Body to assist in defraying
(Federal Dollar Request)
the cost of the project described in the contract application; and
3. That the Governing Body has formally appropriated the cash contribution of$ 21 , 943 · 00
(Local Cash Appropriation)
required by the project contract; and
as
4. That the Project Director designated in the application contract shall furnish or make arrangement for other
appropriate persons to furnish such information, data, documents and reports as required by the contract, if
approved , or as may be required by the Governor's Highway Safety Program ; and
5 . That certified copies of this resolution be included as part of the contract referenced above; and
6 . That this resolution shall take effect immediately upon its adoption.
DONE AND ORDERED in open meeting by Chairman Gordon Springle
(Chairperson/Mayor)
ATTESTED BY _______________ _ SEAL
(Clerk)
DATE~-------------
Rev. 7/11 100118 HCBOC Page 9
ROY COOPER
GOVERNOR
July 10, 2018
GaryMcNeill
ST ATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HARNETT COUNTY SHERIFF
PO Box 399
LILLINGTON NC 27546-0399
Application #: 1000006297
Program: GHSP20 I 9-PERS0NNEL/EQU1P
Project : HARNETT COUNTY SHERIFF
Ref: Application Approval
Dear Gary McNeill,
ORIGINA L
JAMES H . TROGDON, ill
SECRETARY
Congratulations! The NC Governor's Highway Safety Program (GHSP) has approved your agency to begin the
next phase ofGHSP's FY 2019 funding process.
This phase allows your agency to complete a grant agreement with NC GHSP to provide the outcomes outlined in
the final grant application . Although your application has been approved, this does not assure funding. Final
approval of funds will not be made until late September, once your Agreement is fina lized.
The next step of the funding process is the submission of several key documents via the Grants Management
System. Please contact your Highway Safety Specialist if you have any questions about completing these
documents.
The GHSP appreciates your dedication and contribution to highway safety.
Sincerely,
Mark Ezzell
Director, GR
Mailing Address:
NC DEPARTMENT OF TRANSPORTATION
GOVERNOR'S HJGHWAY SAFETY PROGRAM
1508 MAIL SERVlCE CENTER
RALEIGH, NC 27699-1508
Telephone: (919) 814-3650
Website: www.ncdot.gov/programs/GHSP/
Location
750 NORTH GREENFIELD PARKWAY
GARNER, NC 27529
100118 HCBOC Page 10
AOC -~--=·-""'-_..:... ___ INITIALS Revised 05/2 0 I 8
North Carolina Governor's Highway Safety Program
Agreement of Conditions
This Agreement is made by and between the North Carolina Department of Transportation, hereinafter referred to
as the "Department", to include the Governor's Highway Safety Program , hereinafter referred to as "GHSP"; and
the applicant agency, for itself, its assignees and successors in interest, hereinafter referred to as the "Agency".
During the performance of this contract, and by signing this contract, the Agency agrees as follows:
A. Federal Provisions
1. Equal Opportunity/Nondiscrimination. The Agency will agree to comply with all Federal statutes and
implementing regulations relating to nondiscrimination concerning race, color, sex, religion, national
origin, handicaps, and age. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq ., 78 stat. 252);
(b) The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S .C.
4601)
(c) Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments
of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686);
(d) Non-Discrimination in Federally-assisted programs of the United States Department of Transportation
-Effectuation of Title VI of the Civil Rights Act of 1964 (49 CFR Part 21), hereinafter referred to as
"USDOT", as amended;
(e) Section 504 of the Rehabilitation Act of 1973, (29 U.S .C. 794 et seq.), as amended, and 49 CFR Part
27;and
(f) The Age Discrimination Act of 1975, as amended (42 U.S .C . 6101 et seq.);
(g) The Civil Rights Restoration Act of 1987, (Pub. L. 100-209);
(h) Titles II and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) and 49 CFR parts 37
and 38;
(i) Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations
and Low-Income Populations;
(j) Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
2. Drug Free Workplace. The Agency agrees to comply with the provisions cited in the Drug-Free
Workplace Act of 1988 (41 U.S.C. 8103).
3 . Federal Grant Requirements and Contracts. The Agency shall comply with the following statutes and
implementing regulations as applicable:
(a) Highway Safety Act of 1966 (23 U.S.C. Chapter 4 -), as amended ;
(b) Sec. 1906, Pub. L.109-59 , as amended by Sec. 4011, Pub. L. 114-94;
(c) Uniform Procedures for State Highway Safety Grant Programs (23 CFR part 1300);
(d) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR Part 1201);
(e) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR Part 200) and all other relevant Federal regulations covering the Highway Safety Program;
(f) NHTSA Highway Safety Grant Funding Guidance, as revised, July 2015 (www.nhtsa.gov) and
additions or amendments thereto.
4. Political Activity (Hatch Act) The Agency will comply with provisions of the Hatch Act (5 U.S .C. 1501-
1508), which limits the political activities of employees whose principal employment activities are funded
in whole or in part with Federal funds.
5. Lobbying.
(a) Certification Regarding Federal Lobbying . The undersigned certifies, to the best of his or her
knowledge and belief, that:
(i) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned ,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan , the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan , or cooperative agreement.
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100118 HCBOC Page 11
AOC lC!!f_ ..... ~-·~---INITIALS Revised 05/2018
(ii) If any funds other than Federal appropriated funds have been paid or will be pai~Ji! ~rlJ~; · . \
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an office r or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan , or cooperative agreement, the undersigned
shall complete and subm it Standard Form-LLL, "Disclosure Form to Report Lobbying ," in
accordance with its instructions.
(iii) The undersigned shall require that the language of this certification be included in the award
documents for all sub-award at all tiers (including subcontracts, subgrants , and contracts under
grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure
(b) Restriction on State Lobbying . None of the funds under this program will be used for any activity
specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of
any specific legislative proposal pending before any State or local legislative body. Such activities
include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does
not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice ,
even if such communications urge legislative officials to favor or oppose the adoption of a specific
pending legislative proposal.
6. Audits.
(a) Audit Required. Non-Federal entities that expend $750 ,000 or more in a year in Federal awards
shall have a single or program-specific audit conducted for that yea r in accordance with the
provisions of 2 CFR, Subpart F, §200.500. Guidance on determining Federal awards expended is
provided in 2 CFR, Subpart F, §200.502 .
(b) Single Audit. Non-Federal entities that expend $750,000 or more in a year in Federal awards shall
have a single audit conducted in accordance with 2 CFR, Subpart F, §200.501 , except when they
elect to have a program-specific audit conducted in accordance with 2 CFR, Subpart F, §200.501 ,
paragraph (c).
(c) Non-Governmental Entities . Non-governmental entities (not-for-profit and for-profit entities) must
adhere to North Carolina General Statute 143C-6.22 and 09 NCAC Subchapter 03M .
7. Instructions for Lower Tier Certification.
(a) By signing and submitting this proposal , the prospective lower tier participant (the Agency) is
providing the certification set out below and agrees to comply with the requirements of 2 CFR Parts
180 and 1200.
(b) The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification , in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies , including suspension or debarment.
(c) The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(d) The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant,
person , principal , and voluntarily excluded, as used in this clause, are defined in 2 CFR Part 180 and
1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a
copy of those regulations.
(e) The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered in to, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9 , subpart 9.4 , debarred ,
Page2 100118 HCBOC Page 12
AOC ~--=..c;__;'/}7 ____ IN1TIALS Revised 05 /2018
suspended , declared ineligible, or voluntarily excluded from participation in this Q~J tG,~cAi L
unless authorized by the department or agency with which this transaction originated .
(f) The prospective lower tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction ," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR Parts 180
and 1200.
(g) A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4 ,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may , but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
(h) Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
(i) Except for transactions authorized under paragraph 7(e) of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the
Federal government, the department or agency with which this transaction originated may pursue
available remedies including suspension or debarment.
(j) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower
Tier Covered Transactions.
(i) The prospective lower tier participant (the Agency) certifies, by submission of this proposal , that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in covered transactions by any Federal
department or agency.
(ii) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification , such prospective participants shall attach an explanation to this contract proposal.
8. Buy America Act. The Agency and each subrecipient will comply with the Buy America requirement (23
U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient,
to purchase with Federal funds only steel, iron and manufactured products produced in the United States,
unless the Secretary of Transportation detennines that such domestically p roduced items would be
inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory
quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more
than 25 percent. In order to use Federal funds to purchase foreign produced items , the State must submit
a waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
9. Prohibition On Using Grant Funds To Check For Helmet Usage. The Agency and each subrecipient
will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints
that specifically target motorcyclists.
10. Conditions for State, Local and Indian Tribal Governments. State, local and Indian tribal government
Agencies shall adhere to the standards established by 2 CFR Part 225, Cost Principles for State, Local,
and Indian Tribal Governments and additions or amendments thereto, for principles for determining costs
applicable to grants and contracts with state, local and Indian tribal governments.
11. Conditions for Institutions of Higher Education. If the Agency is an institution of higher education , it
shall adhere to the standards established by 2 CFR Part 215 Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations and 2 CFR 220 Cost Principles for Educational Institutions for determining costs applicable
to grants and contracts with educational institutions.
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100118 HCBOC Page 13
AOC ~II( INITIALS Revised 05/2018
12. Conditions for Non-Profit Organizations. If the Agency is a non-profit organizatiQ RJa ~t~e~ L
the standards established by 2 CFR Part 215 Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations and 2
CFR Part 230 Cost Principles for Non-Profit Organizations for determining costs applicable to grants and
contracts with non-profit organizations.
13. Conditions for Hospitals. If the Agency is a hospital , it shall adhere to the standards established by 2
CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Non-Profit Organizations.
B. General Provisions
1. Contract Changes. This document contains the entire agreement of the parties. No other contract, either
oral or implied, shall supercede this Agreement. Any proposed changes in this contract that would result
in any change in the nature, scope, character, or amount of funding provided for in this contract, shall
require a written addendum to this contract on a form provided by the Department.
2. Subcontracts Under This Contract. The Agency shall not assign any portion of the work to be
performed under this contract, or execute any contract, amendment or change order thereto, or obligate
itself in any manner with any third party with respect to its rights and responsibilities under this contract
without the prior written concurrence of the Department. Any subcontract under this contract must include
all required and applicable clauses and provisions of this contract. Subcontracting does not relieve the
Agency of any of the duties and responsibilities of this agreement. The subcontractor must comply with
standards contained in this agreement and provide information that is needed by the Agency to comply
with these standards. The Agency must submit any proposed contracts for subcontracted services to the
Governor's Highway Safety Program for final approval no less than 30 days prior to acceptance.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding or negotiation, made by the Agency for work to be performed
under a subcontract, including procurements of materials or leases of equipment, each potential
subcontractor or supplier shall be notified by the Agency of the Agency's obligations under this contract.
Additionally, Agencies making purchases or entering into contracts as provided for by this contract must
adhere to the policies and procedures of 2 CFR Part 200 and North Carolina General Statute 143-128.4.
Historically underutilized business defined; statewide uniform certification as it pertains to Historically
Underutilized Businesses.
4. Incorporation of Provisions in Subcontracts. The Agency shall include the provisions of section A-1
through A-13 of this Agreement in every subcontract, including procurements of materials and leases of
equipment, unless exempted by the regulations , or directives issued pursuant thereto. The Agency shall
take such action with respect to any subcontract or procurement as the Department, the State of North
Carolina, hereinafter referred to as the "State", the National Highway Traffic Safety Administration ,
hereinafter referred to as "NHTSA", or the Federal Highway Administration, hereinafter referred to as
"FHWA", may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, however, that in the event the Agency becomes involved in, or is threatened with, litigation with
a subcontractor or supplier as a result of such direction, the Agency may request the Department or the
State to enter into such litigation to protect the interests of the Department or the State. In addition , the
Agency may request the NHTSA or FHWA to enter into such litigation to protect the interests of the
United States.
5. Outsourcing. All work shall be performed in the United States of America. No work will be allowed to be
outsourced outside the United States of America .
6. Property and Equipment.
(a) Maintenance and Inventory. The Agency shall maintain and inventory all property and equipment
purchased under this contract.
(b) Utilization. The property and equipment purchased under this contract must be utilized by the
Agency for the sole purpose of furthering the traffic safety efforts of the Agency for the entire useful
life of the property or equipment.
(c) Title Interest. The Department and NHTSA retain title interest in all property and equipment
purchased under this contract. In the event that the Agency fails or refuses to comply with the
provisions of this Agreement or terminates this contract, the Department, at its discretion , may take
either of the following actions:
(i) Requ ire the Agency to purchase the property or equipment at fair market value or other mutually
agreed to amount; or
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100118 HCBOC Page 14
AOC a-~~----INITIALS Revised 05 /2 018
(ii) Require the Agency to transfer the property or equipment and title of said pQA l~qL~~. L
if any, to the Department or to another Agency, as directed by the Department.
(d) Non-expendable Property. Non-expendable property is defined as property or equipment having a
value of $5000 or more with a life expectancy of more than one year. Non-expendable property
purchased under this contract cannot be sold, traded, or disposed of in any manner without the
expressed written permission of the Department.
7. Educational or Other Materials. If allowed, any educational or other materials developed using funds
from this contract must be reviewed and approved by the GHSP prior to their production or purchase. The
cost of these materials is generally limited to a maximum of $5.00 per item. The purchase of promotional
items and memorabilia are not an allowable cost.
8. Review of Reports and Publications. Any reports, papers, publications, or other items developed using
funds from this contract must be reviewed and approved by the GHSP prior to their release.
9. Reimbursement.
(a) General. Payments are made on a reimbursement basis. There is no schedule of advance payments.
Only actual allowable costs are eligible for reimbursement. Claims for reimbursement must be made
a minimum of quarterly and no more than once a month via the Grants Management System . Claims
for reimbursement not made within the three month threshold are subject to denial. The itemized
invoice shall be supported by documentation of costs as prescribed by the Department.
Reimbursements will not be processed if other required reports are incomplete or have not been
submitted. Failure to submit complete reports by the required deadline may result in denial of
reimbursement.
(b) Approval. The Governor's Highway Safety Program and the Department's Fiscal Section shall
approve the itemized invoice prior to payment.
(c) Unapproved Costs. Any rejected or unaccepted costs shall be borne by the Agency. The Agency
agrees that in the event the Department determines that, due to Federal or State regulations that
grant funds must be refunded, the Agency will reimburse the Department a sum of money equal to
the amount of Federal and State participation in the rejected costs.
(d) Final Claims for Reimbursement. Final claims for reimbursement must be received by the GHSP
within 30 days following the close of the approved contract period . Project funds not claimed by this
date are subject to reversion.
(e) Expending Funds Under This Contract. Under no circumstances will reimbursement be made for
costs incurred prior to the contract effective date or after the contract ending date.
10. Project Costs. It is understood and agreed that the work conducted pursuant to this contract shall be
done on an actual cost basis by the Agency. The amount of reimbursement from the Department shall not
exceed the estimated funds budgeted in the approved contract. The Agency shall initiate and prosecute
to completion all actions necessary to enable the Agency to provide its share of the project costs at or
prior to the conclusion of the project.
11 . Program Income. The Agency shall account for program income related to projects financed in whole or
in part with federal funds in accordance with 2 CFR 200.307. Program income earned during the contract
period shall be retained by the Agency and deducted from the federal funds committed to the project by
the GHSP unless approved in advance by the Federal awarding agency as an addition to the project.
Program income must be accounted for separately and the records made available for audit purposes.
12. Project Directors. The Project Director, as specified on the signature page of this Agreement, must be
an employee of the Agency or the Agency's governing body. Any exception to this provision must have
the expressed written approval of GHSP.
13. Reports Required.
(a) Quarterly Progress Reports. Unless otherwise directed, the Agency must submit Quarterly
Progress Reports to the GHSP, on forms provided by the Department, which reflect the status of
project implementation and attainment of stated goals. Each progress report shall describe the project
status by quarter and shall be submitted to GHSP no later than fifteen (15) days after the end of each
quarter. If the Agency fails to submit a Quarterly Progress Report or submits an incomplete Quarterly
Progress Report, the Agency will be subject to having claims for reimbursement withheld. Once a
Quarterly Progress Report that substantiates adequate progress is received, cost reimbursement
requests may be processed or denied at the discretion of GHSP.
(b) Final Accomplishments Report. A Final Accomplishments Report must be submitted to the GHSP
within fifteen (15) days of completion of the project, on forms provided by the Department, unless
otherwise directed . If the Agency fails to submit a Final Accomplishments Report or submits an
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AOC fNITIAL U1~srG11~ A L
incomplete Final Accomplishments Report , the Agency will be subject to having claims for
reimbursement withheld. Once a Final Accomplishments Report that substantiates adequate progress
is received , claims for reimbursement may be processed or denied at the discretion of GHSP.
(c) Audit Reports . Audit reports required in Section A-6 above shall be provided to the Department
within thirty (30) days of completion of the audit.
14. Out-of-State Travel.
(a) General. All out-of-state travel funded under this contract must have prior written approval by the
Governor's Highway Safety Program.
(b) Requests . Requests for approval must be submitted to the GHSP, on forms provided by the
Department, no less than thirty (30) days prior to the intended departure date of travel.
(c) Agency Travel Policy Required. For Agencies other than state agencies, out-of-state travel
requests must include a copy of the Agency's travel policy, to include allowances for lodging, meals,
and other travel-related expenses. For state agencies, maximum allowable subsistence is limited to
the prevailing per diem rates as established by the North Carolina General Assembly .
(d) Agenda Required. Out-of-state travel requests must include a copy of the agenda for the travel
requested.
15. Conditions for Law Enforcement. In addition to the other conditions provided for in this Agreement,
grants to law enforcement agencies are subject to the following:
(a) Certifications Required.
(i) In-car Camera or Video System. For any in-car camera or video system purchased under this
contract, it is required that the operator of that equipment has successfully completed
Standardized Field Sobriety Testing training (SFST). A copy of this certificate must be filed with
GHSP prior to reimbursement of in-car camera or video systems.
(ii) Radar. For any radar equipment purchased under this contract, it is required that the operator of
that equipment has successfully completed Radar Certification Training. A copy of this certificate
must be filed with GHSP prior to reimbursement of radar equipment.
(iii) Alcohol Screening Devices. For any preliminary alcohol screening devices purchased under
this contract, it is required that the operator of that equipment has successfully completed the
Alcohol Screening Test Device training offered by the Forensic Test for Alcohol Branch.
(b) Report Required -Monthly Enforcement Data Report. In addition to the reports mentioned above,
law enforcement agencies engaging in enforcement activities must submit a Monthly Enforcement
Data Report on the form provided by the Department no later than fifteen (15) days after the end of
each month. If the Agency fails to submit a Monthly Enforcement Data Report or submits an
incomplete Monthly Enforcement Data Report, the Agency will be subject to having cost
reimbursement requests withheld. Once a Monthly Enforcement Data Report that substantiates
adequate progress is received, cost reimbursement requests will be processed. The agency head
must sign the form. However, the agency head may assign a designee to sign the form by providing
written signature authority to the GHSP.
16. Conditions for Local Governmental Agencies.
(a) Resolution Required . If the Agency is a local governmental entity, a resolution from the governing
body of the Agency is required on a form provided by the Department.
(b) Resolution Content. The resolution must contain a commitment from the governing body to provide
the local funds as indicated in this contract. Additionally , the resolution is required even if the funding
is one hundred percent from federal sources, as it serves as recognition by the governing body of
federal funding for purposes of Section A-6 above.
17. Seat Belt Policy and Use. Agency must adopt and enforce a seat belt use policy required for all seating
positions unless exempted by state law.
18. Text Messaging Policy. Agency must adopt and enforce a policy banning text messaging while driving
unless exempted by state law.
19. Prohibited Interests. No member, officer, or employee of the Agency during his or her tenure, and for at
least one (1) year thereafter, shall have any interest, direct or indirect, in this contract or the proceeds
thereof or therefrom.
20. Continued Federal and State Funding.
(a) Federal Funding. The Agency agrees and understands that continuation of th is project with Federal
funds is contingent upon Federal funds being appropriated by the United States Congress specifically
for that purpose. The Agency further agrees and understands that in the event funds originally
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100118 HCBOC Page 16
A OC IN1TIAL~fr-<srbf f1 A L
appropriated by Congress for these grants are subsequently reduced by further acts of Congress ,
funding to the Agency may be proportionately reduced .
(b) State Funding. The Agency agrees and understands that continuation of this project with funds from
the State of North Carolina is contingent upon State funds being appropriated by the General
Assembly specifically for that purpose. The Agency also agrees that any state funds received under
this contract are subject to the same terms and conditions stated in this Agreement.
21 . Performance. All grants provided by the Governor's Highway Safety Program are performance-based
and, as such, require that continual progress be made toward the reduction of the number and severity of
traffic crashes. Any agency, whose performance is deemed unsatisfactory by the GHSP, shall be subject
to the sanctions as provided for in this contract. Additionally, unsatisfactory performance shall be cause
for the Department to reduce or deny future funding .
22. Resolution of Disputes. Any dispute concerning a question of fact in connection with the work not
disposed of by contract by and between the Agency and the Department, or otherwise arising between
the parties to this contract, shall be referred to the Secretary of the North Carolina Department of
Transportation and the authorized official of the Agency for a negotiated settlement. In any dispute
concerning a question of fact in connection with the project where such negotiated settlement cannot be
resolved in a timely fashion , the final decision regarding such dispute shall be made by the Secretary of
the North Carolina Department of Transportation, with the concurrence of the Federal funding agency ,
and shall be final and conclusive for all parties.
23. Department Held Harmless.
(a) For State Agencies. Subject to the limitations of the North Carolina Tort Claims Act, the Agency shall
be responsible for its own negligence and holds harmless the Department, its officers, employees, or
agents , from all claims and liability due to its negligent acts, or the negligent acts of its
subcontractors, agents, or employees in connection with thei r services under this contract.
(b) For Agencies Other Than State Agencies. The Agency shall be responsible for its own negl igence
and holds harmless the Department, its officers , employees, or agents , from all claims and liability
due to its negligent acts, or the negligent acts of its subcontractors, agents, or employees in
connection with their services under this contract.
24. Records Access and Retention. The Agency shall provide all information and reports required by the
regulations or directives issued pursuant thereto , and shall permit access to its books, records, accounts ,
other sources of information, and its facilities as may be determined by the Department, the State,
NHTSA, or FHWA, as appropriate, to be pertinent to ascertain compliance with such regulations, orders
and instructions. Furthermore, the Agency shall maintain such materials during the contract period, and
for five (5) years from the date of final payment from the Department or until all audit exceptions have
been resolved , for such inspection and audit. Where any information required of the Agency is in the
exclusive possession of another who fails or refuses to furnish this information, the Agency shall so certify
to the Department, State, NHTSA, or FHWA, as appropriate, and shall set forth what efforts it has made
to obtain the information. Pursuant to N.C.G .S. §147-64.7, the Department, the State Auditor, appropriate
federal officials, and their respective authorized employees or agents are authorized to examine all
books, records , and accounts of the Agency insofar as they relate to transactions with any department,
board, officer, commission, institution , or other agency of the State of North Carolina pursuant to the
performance of this Agreement or to costs charged to this Agreement.
25. Sanctions for Non-Compliance. The applicant Agency agrees that if it fails or refuses to comply with
any provisions and assurances in this contract, the Department may take any or all of the following
actions :
(a) Cancel , terminate, or suspend this contract in whole or in part;
(b) Withhold reimbursement to the Agency until satisfactory compliance has been attained by the
Agency ;
(c) Refrain from extending any further funding to the Agency under this contract with respect to which the
failure or refusal occurred until satisfactory assurance of future compliance has been received from
the Agency;
(d) Refer the case to the United States Department of Justice for appropriate legal proceedings.
26. Cancellation, Termination, or Suspension of Contract.
(a) By the Department. For noncompliance with any of the said rules, regulations , orders or conditions ,
due to management deficiencies or c ri m inal activity this contract may be immediately canceled ,
terminated , or suspended in whole or in part by the Department. For noncompliance not indicative of
management deficien cie s or criminal activity the Department shall gi v e sixty (60) days wr itten notice
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100118 HCBOC Page 17
AOC -~--==--..,~'--~-INITIALS Re vised 05 /2018
to take corrective action. If the Agency has not taken the appropriate corrective action after sixty (60)
days the Department may cancel, terminate, or suspend this contract in whole or in part.
(b) By mutual consent. The Agency or the Department may terminate this contract by providing sixty
(60) days advanced written notice to the other party.
(c) Unexpended funds . Any unexpended funds remaining after cancelation or termination will revert to
the Department.
27. Completion Date. Unless otherwise authorized in writing by the Department, the Agency shall
commence, carry on, and complete the project as described in the approved Highway Safety Project
Contract by September 30 of the Federal fiscal year for which it was approved.
28. E-Verify requirements. If this contract is subject to NCGS 143-133.3, the contractor and its
subcontractors shall comply with the requirements of Article 2 of Chapter 64 of the NC General Statutes.
29. Certification of Eligibility Under the Iran Divestment Act. Pursuant to G.S. 147-86.59, any person
identified as engaging in investment activities in Iran, determined by appearing on the Final D ivestment
List created by the State Treasurer pursuant to G.S. 147-86.58, is ine ligible to contract with the State of
North Carolina or any political subdivision of the State . The Iran Divestment Act of 2015 , G.S. 147-55 et
seq. requires that each Agency, prior to contracting with the State certify, and the undersigned Agency
Authorizing Official on behalf of the Agency does hereby certify, to the following :
(a) that the Agency is not now and was not at the time of the execution of the Contract dated below
identified on the Final Divestment List of entities that the State Treasurer has determined engages in
investment activities in Iran;
(b) that the Agency shall not utilize on any contract with the State agency any subcontractor that is
identified on the Final Divestment List; and
(c) that the undersigned Agency Authorizing Official is authorized by the Agency to make this
Certification.
30. Agency Fiscal Year. The end date for the Agency 's fiscal year is g{) f 1
31 . Signature. By signing below, the Agency agrees to adhere to the terms and condi tion s of this Agreement.
AGENCY PROJECT DIRECTOR
NAME TITLE ADDRESS
~ f'.J_ '1 C-/r2c(/e, t, /)1/:J;lon. j')s-:;;/1,: £1-./ 1...:/J,JJ. fl()
.,:;1t UffiE
DATE TELEPHONE NUMBER
~ C .. /?l~ 9-;;_o-l J-9//l-J9...J-c:::)/ 0 2..
J AGENCY AUTHORIZING OFFICIAL
NAME TITLE ADDRESS
pc,._'-> \Lo Sk.v-J W' ~ Co~.\,., Mu"\"-\ u
SIGNATURE DATE
....,
TELEPHONE NUMBER
Pcu-t.--\c_ ~ q ... .).o -1? 4tc -~ I~ -~3~o
AGENCY OFFICIAL AUTHORIZED TO RECEIVE FUNDS
NAME TITLE ADDRESS
SIGNATURE DATE TELEPHONE NUMBER
Page 8 100118 HCBOC Page 18
North Carolina Governor's Highway Safety Program
Traffic Safety Project Contract -Form GHSP-01
--' . . "' . ]
1. Agency:
HARNETT COUNTY SHERIFF
-
2. Agency Address:
PO Box 399
LILLINGTON, NC 27546-0399
3 . Physical Location of Agency *
175 Bain Street, Lillington, NC 27546
---8. Federal Tax ID Number/ Type of Agency
Federal Tax ID Number: *56-6000306
DUNS No : * 799829242
County: * HARNETT COUNTY
Type of Agency
(' State (' Non-Profit
(i', County (' Higher Education
(' Municipality (' Hospital
11. Project Title: * Harnett Traffic Safety Project
~~·E :ol\li~ -· ;·=-... ~,~, ~.!-'1 ....
4. Contact Person for Agency:
Gary McNeil!
5. Telephone Number: *
+1 (910) 893-0102
6 . Cell Phone :
+1 (910) 890-6039
7. Email of Contact Person *
gmcneill@harnett.org
9. Project Year *
('· New (e, Continuation
Year: (' 1 r. 2 (' 3 C4+
- -
10 . Allocation of Funding *
Federal % 70.00 Local%
Source of Funds
30.00
12. Budget Total Project Amount Federal Amount State/Local Amount
Personnel Costs $71 ,142.00 $49,799.00 $21,343.00 ------
Contractual Services
Commodities Costs ------------------·------------------·---------------------------·---
Other Direct Costs $2 ,000.00 $1,400.00 $600.00
Indirect Costs
Total Project Costs I $73,142.00 ; $51,199.oo : $21 ,943.00
13. Specify How Non-Federal Share Will Be Provided: *
Harnett County General Fund /Local Property tax accessment.
Project Number:
PT-19-06-23
CFDA#: 20. 600 -State and Community Highway Safety
Work Type : Enforcement
Statement of Problem (_Provide detailed information of the highway safety problems in your area to be addressed through this project. Include
countywide crash data for the last three years and any other relevant information to validate the statements. For more detailed information see "How to write an
effective traffic safety project" located at:
w-E
Harnett County has a large number of alcohol-related fatalities compared to other counties. During the last five years, ending in
2016, Harnett County has averaged 6.4 Alcohol-related fatalities per year and ranked 13th in the State. In 2016, Harnett County
had 20 fatal crashes, 3 Alcohol related fatalities, in 2015 the county had 21 fatal crashers, 8 Alcohol related fatalities, in 2014 the
county had 21 fatal crashes and 5 alcohol related fatalities , and in 2013 Harnett County had 24 fatal crash 9 alcohol related
fatalities , and in 2012 the county had 21 fatal c r ashes, 7 alcohol related fatalities . Harnett County ranked 13th in number of
alcohol related fatal crashes in 2016.
Harnett County has 133 sworn officers with 46 assigned to general patrol and two assigned to traffic enforcement ( one of which
is GHSP grant funded position), and five K-9 deputies (over 30% of their time is traffic enforcement). There was a decrease in
speeding citations in the year 2017 . This may be attributed to perso nnel vacancies in conjunc tion with K-9 deputies having other
assignments than traffic e nforcement as a priority t ask. We began to partner with NCGHSP in 2006 and continued the traffic unit
Version 1.0 Page 1 of 6
100118 HCBOC Page 19
enforcement activities . Harnett County has a DWI Task Force of all the towns and Sheriffs Office including North Carolina
Highway Patrol. The Harnett County Task Force conducts quarterly Booze It & Lose It checkpoints. The Harnett County
Sheriffs Office has a educational program that targets high school seniors. As part of this effort, we provide educational events
at the four high schoo ls before prom each year . We have the Drunk Buster carts and goggles for the youth to drive to simulate
impaired driving .
Harnett County is located in the central part of North Carolina . The county covers 595 square miles with a population of 126,600
of mostly rural area. The county population has increased 19 % since 2006 . The Harnett County Sheriffs Office in 2016
responded to 40,795 complaints. The county is dissected by NC Highways 401 , 55 , 27 , 210 , 42 , 87 and 421 and by Inter-State
95 . Highway 87 is a new four lane highway that connects Cumberland County with Lee County and the northwest part of the
state. Highway 401 is the major connector from Cumberland County to Wake County and the northern part of the state . The
traffic count in 2016 in Lillington where US 401 , US 421 and NC 210 merge is over 30 ,000 vehicles per day. These highways
along with the secondary roads make for a major challenge for the North Carolina Highway Patrol.
All the above facts illustrate the need for additional resources to reduce the number of alcohol related crashes in Harnett County.
Proposed Solutions :
The Harnett County Sheriffs Office would like to continue to use funds provided through to fund a GHSP deputy for traffic
enforcement. We are requesting funding to sustain one GHSP traffic enforcement deputy . The Harnett County Sheriffs Office is
dedicated to providing these resources with the assistance of Governor's Highway Safety Program . If funds are made available
to the Harnett County Sheriffs Office, we continue working with the North Carolina State Highway Patrol and other agencies in
Harnett County to have aggressive enforcement during Booze It & Lose It and Click It or Ticket campaigns.
There are three main areas that the Sheriffs Office would like to concentrate. These are ; alcohol-related fatalities, speed related
fatalities and educational programs for young drivers. The Sheriff's Office would like to maintain the additional traffic
enforcement deputy to increase our presence on the streets and highways. With a total of two full time traffic enforcement
deputies, we will strive to make a greater impact through enforcement and educational programs. The Sheriffs Office will use
other methods to reduce the crash rate in Harnett County.
The Traffic Squad 's primary duties will be the enforcement of traffic laws, providing traffic safety prevention material to citizens
and use other methods that will reduce crashes in Harnett County . The Sheriffs Office will concentrate on high risk groups.
To be completed by law enforcement agencies seeking first year grant:
Provide the agency's number of sworn officers 134
Does the agency currently have a dedicated traffic or DWI unit? Yes r. No('
If a dedicated traffic or DWI unit exists , how many officers are assigned to the unit? 2
For applicants requesting enforcement grants, please provide the following county fatality rankings :
Information can be located at:
h llnr;llrnnno r l .nr"n'. ~n.,/m, nir-in::,flio rll ~..,_t:=n fnr--·-
•11 ~"'-En forcement-R<>nnrtino .::.<:nx )
Overall Fatality Ranking : 14
Alcohol Fatality Ranking : 13
Unrestrained Fatality Ranking : 18
Speed Related Fatalities : 12
Other Applicable Rankings: (Specify) 22( Young Driver Fatal Crashes)
As part of this project all law enforcement agencies must enter traffic enforcement citations data of their agency for the past three
years.
Year2015 Occupant Protection Citations 59 DWI Citations 26 Speed Citations 1,578
Year2016 Occupant Protection Citations 86 DWI Citation s 26 Speed Citations 1,366
Year 2017 Occupant Protection Citations 35 DWI Citation s 20 Speed Citations 792
Goals and Objectives _{Provide at least one SMART (Specific, Me asurable, Attainable , Realistic and Timely) goals and
objectives. For more detailed information see "How to write an effective traffic safety project" located at:
lh ttn s:l/connect .ncdot.n o v!municin alities/Law-Enforce me nt!Paa es/Law-Enfo r ce ment-Reo ortina.a so x )
-
Goal #1 : Reduce Harnet County alcohol related traffic fatalitie s from the Harnett County 2012-2016 five year average of 6.4 to
4 by September 30 , 2019 , a reduction of 33%.
-·--------------------------
Obj ective s: 1. To condu ct four public inform ation and edu ca tion prese ntat io ns each quarter.
2. T o trai n/refresh un iform deputi es in Sta nd ardi ze d Fiel d So bri ety Testing -----------
Vers ion 1.0 Page 2 of 6
100118 HCBOC Page 20
3. To conduct one major DWI Checkpoint during the time period of October 1 , 2018 through September 20, 2019 .
4. To conduct three Saturated Patrol Campaigns per quarter.
5. Identify the top three, alcohol related , highest crash locations and conduct targeted enforcement at these locations
monthly.
6. Participate and report all GHSP and national highway safety campaigns. Full campaign participation is
accomplished through increase high visibility enforcement as appropriate.
7. Participate in one checkpoint per month .
Goal #2: Reduce Harnett County speed-related fatalities from the 2012-2016 five year average of 9 to 7 by September 30,
2019, a reduction of 25%.
Objectives: 1 . Increase the number of speeding citations from 983 in 2017 to 1130 by September 30 , 2019 a increase of 15 % .
2 . Identify the top 3 speed-related crash locations and conduct targeted enforcement efforts a
minimum of 2 times a month
Goal #3: Reduce young driver-involved fatal crashes from the 2012-2016 five year average of 5 to 3 by September 30, 2019,
a reduction of 40%.
Objectives: 1 .Provide Traffic Safety material in English and Spanish through community events.
2. Provide Traffic Safety Information through local media.
3. Provide educational programs in each high school each quarter.
4. Participate and report in all GHSP and national highway safety campaigns, especially those
focused on youth related highway safety issues.
5 . Conduct/participate in 3 school zone enfor cement operat ions each quarter.
Below are the 5-year goals of the NC Governor's Highway Safety Program (GHSP). To be eligible for funding, your traffic
safety project should match one or more of the GHSP goals. Check all that apply .
~ Reduce NC's traffic-related fatalities by 25% from the 2008-2012 average of 1 ,317 to 988 by 2020 .
~ Reduce NC's alcohol-related fatalities by 35% from the 2008-2012 average of 386 to 251 by 2020.
~ Reduce NC's unrestrained fatalities by 30% from the 2008-2012 average of 407 to 285 by 2020.
~ Reduce NC's speed-related fatal ities by 25% from the 2008-2012 average of 479 to 359 by 2020.
~ Reduce NC's young driver-involved fatal crashes by 30% from the 2008-2012 average of 196 to 137 by 2020.
~ Reduce NC's motorcycle fatalities by 25% from the 2008-2012 average of 177 to 133 by 2020.
~ Increase NC's seat belt usage rate 4.4 percentage points to 95% by 2020.
# Personnel Position Sal ary
Traffic Enforcement Deputy $49,429.00
2
3
4
5
6
7
8
9
10
Total Salaries Cost: $49,429.00 ---------
# Personnel Fringe Benefits
-·~----------·[~
-----------------. ·---
Cost
$21 ,713.00 1 Fringe Benefits
2
3
4
Ver sion 1 .0 Page 3 of 6
100118 HCBOC Page 21
5
6
7
8
9
10
Total Fringe Benefits Cost:
Total Personnel Costs:
# 'Contractual Service To Be Provided
2
3
4
5
6
7
8
9
10
11
# •Commodities
1
2
3
4
5
6
7
8
9
10
11
12
Other Direct Costs
# ; Equipment
Total Contractual Services:
Total Commodities Cost:
Cap Amount ---·-----·-----------------·---.. --~-
1
2
3 14 ..
I
______________ __, ___ _
Ver sion 1 .0 Page 4 of 6
$21,713.00
$71 ,142.00
Cost
Cost
Cost ·-=' --------,
----------,
100118 HCBOC Page 22
5
6
7
8
Total Equipment Cost
!!_ _i Other Items and Equipment Direct Cost: ~os!_Lim~f!!._d to Less Than $5000 Pe! ltef1!2_ ____ ~--+-----~~st -~~-,
2
3
4
5
6
7
8
Total Other Items and Equipment Direct Cost:
1--#~tT-r_a_v_e_l ----------------------------------~i----C-os_t ___ ___,
1j~n ::._S:a_te_T-ra-~-e~-_-_--__ ~=~~----~-~_---_·· __ --T_---_--~-_ $2 ,0-00.00
~-1out-of-State Trav~I j
Total Travel Cost: $2 ,000.00
----------------------------------·---------------
Total Other Direct Costs : $2 ,000 .00
1
2
3
4
Total Indirect Costs
Conditions for Enforcement Pro ·ects On/
y C ec mg IS ox, IS
project.
A minimum of one (1) nighttime and one (1) daytime seat belt initiative per month ;
A minimum of one (1) impaired driving checkpoint per month;
A minimum of 50% of seat belt initiatives must be conducted at night between the hours of 7:00 p.m . and 7:00 a.m .;
Participation in all "Click It or Ticket" and "Booze It & Lose It" campaigns ;
Participation in any event or campaign as required by the GHSP;
Attempt to utilize one of the Forensic Tests for Alcohol Branch's Mobile Breath Alcohol Testing (BATMobiles) units
during at least one of the impaired driving checkpoints.
First Quarter (October , November, December)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational pre sentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at th e top 3 high fatalities crash locations
Versi o n 1 .0 Page 5 of 6
100118 HCBOC Page 23
Second Quarter (January, February, March)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
-.
Third Quarter (April, May, June)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Fourth Quarter (July, August, September)
Conduct 3 nighttime and 3 daytime seat belt initiative
Conduct 3 impaired driving checkpoints
Conduct targeted enforcement at top 3 speed-related crash locations
Provide educational presentation and material to youth
Submit traffic enforcement data to GHSP monthly
Conduct targeted enforcement efforts at the top 3 high fatalities crash locations
Attend NCGHSP Traffic Safety Conference
AGENCY AUTHORIZING SIGNATURE
[l I have read and accept terms and conditions of the grant funding and attached the Grant Agreement. The information
supplied in this application is true to the best of my knowledge.
Name: PIN I_ -----J Date : I ___ _
I NCDOT AUTHORIZING SIGNATURE
Name: PIN Date: !Jul 10~ 2018
---------------------·----------------------------------------
Note:
1. Submitting grant application is not a guarantee of grant being approved .
. Once form has been submitted, it cannot be changed unless it has a status of "Return". _J
V e rs ion 1.0 Page 6 of 6
100118 HCBOC Page 24
Agenda Item __ L/--=--__..E1-----
Harnett
COUNTY
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
TO SET HARNETT COUNTY'S NEXT REAPPRAISAL SCHEDULE
TO JANUARY 1, 2021 AND TO ESTABLISH A FOUR YEAR
REAPPRAISAL CYCLE
WHEREAS, Harnett County completed and implemented its most recent
reappraisal of real property on January 1, 2017, utilizing its own staff and personnel, and
augmenting with contract appraisal staff as need; and
WHEREAS, North Carolina General Statute§ 105-286(a) requires each county to
reappraise all real property every eighth year; and
WHEREAS, North Carolina General Statute§ 105-286(a)(3) authorizes a county
to conduct a reappraisal of real property earlier than required and may designate a new
reappraisal cycle that is more frequent than the octennial cycle if the board of
commissioners adopts a resolution providing for advancement of the reappraisal; and
WHEREAS, Harnett County desires to conduct a reappraisal of real property
earlier than required by North Carolina General Statute§ I 05-286(a), to be effective
January I, 2021 , and to perform subsequent reappraisals every four years thereafter; and
WHEREAS , the reappraisal work will be conducted by the staff of the Harnett
County Tax Assessor's Office as part of its program of work each year, or an independent
appraisal consultant, or a combination of the two, as deemed necessary and appropriate
by the Harnett County Board of Commissioners (hereinafter "Board");
NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of
Commissioners that in the annual budget ordinance each fiscal year, the Board shall
include in the special reserve fund established for the reappraisal an appropriation for Tax
Administration in the amount required for reappraisal work during that fiscal year
consistent with a plan established for the reappraisal of real property, as required by
North Carolina General Statute§ 153A-150; and
BE IT FURTHER RESOLVED, that when the County budget for each succeeding
fiscal year is in preparation, the Board, with the County Manager and Tax Assessor, shall
review the progress of the reappraisal work, and the Board shall appropriate to the special
reappraisal reserve fund such funds for reappraisal work during that year as may be
necessary to continue the reappraisal work and to assure the completion of the reappraisal
work on schedule.
Page 1 of2
strong roots • new growth
www.harnett.org
100118 HCBOC Page 25
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded
promptly by the Clerk to the Board to the Department of Revenue as required by North
Carolina General Statute § 105 -286(a)(3).
Adopted this 1st day of October 2018.
HARNETT COUNTY BOARD OF COMMISSIONE RS
By: ------------------Gordon Springle, Chairman
Attest:
Margaret Regina Wheeler, Clerk
Page 2 of2
www.harnett.org 100118 HCBOC Page 26
October 1, 2018 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
There are five (6) vacancies on this committee.
BOARD OF HEAL TH
There is a vacancy on this board for an engineer position.
HARNETT COUNTY AIRPORT COMMITTEE
AGENDA ITEM 6
There will be one vacancy for District 5 on this committee in December 2018.
HARNETT COUNTY BOARD OF ADJUSTMENT
There are two (2) vacancies for alternate members representing District 3 & 5.
HARNETT COUNTY COUNCIL FOR WOMEN
There are three (3) vacancies on this council.
HARNETT COUNTY DISTRICT H TOURISM AUTHORITY
There are three (2) Business/Tourism vacancies on this board.
HARNETT COUNTY PUBLIC LIBRARY BOARD
There is one (1) vacancy on this board.
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
There are three (3) vacancies on this committee.
LOCAL FIREFIGHTERS RELIEF FUND BOARD OF TRUSTEES
Appointments for Spout Springs Emergency Service (letters attached)
Eric Hartman to fill Robert Doberstein' s seat
Steven Bond, Sr. to replace George Williams
MID-CAROLINA AGING ADVISORY COMMITTEE
There is one (1) vacancies on this committee.
NONPROFIT FUNDING COMMITTEE
There is one vacancy for District 4.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There is one (I) vacancy on this board.
Page 1 -Appointments
100118 HCBOC Page 27
Board Meeting
Agenda Item
MEETING DA TE: October 1 , 2018
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2018 Local Firefighter's Relief Fund Board of Trustees Appointments for
Spout Springs Emergency Services
REQUESTED BY: Jimmy Riddle, Emergency Services Director
REQUEST:
To reivew, approve and appoint trustees to Spout Springs Emergency Services Local Relief
Fund Board. This enables the required Report of Fire Conditions to be submitted to t he state,
which in turn allows for the fire department to receive their Relief Fund check yearly.
Letters for proposed trustee changes are attached.
Eri c Hartman will replace Robert Doberstein
Steven Bond, Sr. will repla ce George Williams
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwhee ler\AppData\Local\Mic rosoft\ Wi ndows\INetCache\Content.Outloo k\TPTEQCL V\agend aforrn2 01 8 -SSES
2 0 18 Local FF Reli ef F und appo in tments.docx Page I of 2 100118 HCBOC Page 28
Spout Springs Emergency Services, Inc.
4400 Buffalo Lake Rd. • Cameron, North Carolina 28326 • Phone (919) 499-9786 • Fax (919) 498-1206
September 11, 2018
To: NC Firemen Relief Fund
From: Chief A. Jarvis
Ref: Spout Springs Relief Fund Board of Trustees
Mr. Robert Doberstein was a member of our Spout Springs Board of Directors and
a member of our Spout Springs Relief Fund Board.
On February 8, 2018, Mr. Doberstein passed away. As a member of the Relief
Fund Board at Spout Springs, we need to replace Mr. Doberstein. Mr. Eric
Hartman (260 Lockwood Dr., Cameron, NC 28326}, a Board of Directors member,
has been selected to replace Mr. Doberstein.
In Service too r Community
Spout Springs Emergency Services
4400 Buffalo Lake Rd.
Cameron, NC 28326
919-499 -9786
100118 HCBOC Page 29
Spout Springs Emergency Services, Inc.
4400 Buffalo Lake Rd. • Cameron , North Carolina 28326 • Phone (919) 499-9786 • Fax (919) 498-1206
September 11, 2018
To: NC Firemen Relief Fund
From: Chief A. Jarvis
Ref: Spout Springs Relief Fund Board of Trustees
Mr. George Williams is a member of our Spout Springs Board of Directors and a
member of our Spout Springs Relief Fund Board.
In December 2018, Mr. Williams will not be eligible for reelection for a position on
the Board of Directors. As a member of the Relief Fund Board at Spout Springs,
we will need to replace Mr. Williams. Mr. Steven Bond Sr ., (431 Rabbit Run Ln.,
Cameron NC 28326; 919-499-2172) a Board of Directors member, has been
selected to replace Mr. Williams.
In Service to our Community
Alan Jarvis, Chief
Spout Springs Emergency Services
4400 Buffalo lake Rd.
Cameron, NC 28326
919-499-9786
100118 HCBOC Page 30
Children's Services CPS Reports Received Reports Accepted Total children in Pie/Custody FC Money expended Adult Services APS Reports Received ~ of trips scheduled Total Cases Work First Energy Expenditures Total cases Food & Nutrition Services Apps Approved Total Cases (households) Benefits Issued Adult Medicaid Apps Approved Total Cases Family & Children's Medicaid Apps Approved Total Cases Fraud Total Collections ChildCare Children Served Total Expenditures Child Support Total Collections July August 131 I 18 84 72 141 148 $ 100,008.82 $ 111,859.00 16 21 1310 1455 296 298 $34,893.26 $107,868.19 336 357 431 465 8,073 8102 $2,039,683.00 $2,054,689.00 96 119 9,141 8,715 192 233 11,557 12,164 $9,948.60 SI 1,465.76 750 787 $329,708.00 $325,430.00 $788,908 $781,629 Harnett County DSS Monthly Report Totals 2018-19 September October November December Jauary 2019 Febn1ary March April Agenda Item __ ']___._ ___ _ May June $0.00 Totals 156 S 211,867.82 37 2765 $142,761.45 896 $4,094,372.00 215 425 $21,414.36 $655.138.00 $1,570,537.00 100118 HCBOC Page 31