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090418a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting *Tuesday* September 4, 2018 1. Call to order -Chairman Gordon Springle 9:00 am 2. Pledge of Allegiance and Invocation -Commissioner Joe Miller 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Resolution to add roads to state system E. Harnett County Public Library requests approval to apply for annual state aid for approximately $176,971 from the NC Department of Cultural Resources, the State Library, who allocates a certain amount of funds each year for the local libraries intended to promote, aid, and equalize public library services in North Carolina. There is no match required. F. Harnett County Emergency Services requests authorization to receive awarded funds in the amount of $1,000 from the NC Department of Public Safety Emergency Management Division 2018 Tier II Grant/LEPC. The funds will be used by Harnett County Local Emergency Planning Committee for hazardous materials emergency response planning, training and related exercises. This is a reimbursable grant and no county match is required. G. Harnett County Public Utilities requests approval of the Triangle Water Supply Partnership Memorandum of Agreement. This organization was formerly called the Jordan Lake Partnership and has evolved to include the geographic areas of Chatham, Durham, Harnett, Johnston , Orange and Wake Counties. Its purpose is to facilitate water supply planning and collaboration among the water suppliers in the Triangle region. H. Harnett County General Services requests approval to submit for aid for the Design and Permitting Assistance efforts for the Terminal Site Improvements at Hamett Regional Jetport. The total grant budget will be $134,759 utilizing $121 ,283 of available NPE funding and $13,476 local match. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation Page 1 090418 HC BOC Page 1 6. Appointments 7. County Manager's Report -Brian Haney, Assistant County Manager Harnett County Sales Tax Analysis by Article -May 2018 Harnett County DSS Monthly Report -July 2018 Sandhills Center Quarterly Fiscal Report for the period June 30, 201 8. New Business 9. Closed Session 10 . Adjourn Page2 090418 HC BOC Page 2 090418 HC BOC Page 3 090418 HC BOC Page 4 090418 HC BOC Page 5 090418 HC BOC Page 6 090418 HC BOC Page 7 090418 HC BOC Page 8 090418 HC BOC Page 9 090418 HC BOC Page 10 090418 HC BOC Page 11 090418 HC BOC Page 12 090418 HC BOC Page 13 Agen da Item l../ -B BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Caro lina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019 : Sect ion 1. Jo amend the General Fund , Emergency Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5302-420.32-62 Emergency Services/ LEPC 1,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334.53-02 Emergency Serv ices/ LEPC 1,000.00 EXLANATION : To increase budget for grant funds awarded from the North Carolina Department of Public Safety Emergency Management Division 2018 Tier II Grant/LEPC in the amount of $1,000.00. For 2018, ea ch LEPC (Local Emergency Planning Committee) is receiving a $1,000.00 award for each of the counties that comprise their committee. Funds will be used by Harnett County LEPC for haz ardous materials emergency response planning, training and related exerci ses . This is a reimbursable grant. No County matching funds required. APPROVALS: icer ldrt 3 e County Manager (date) t) f,-3 -t} Section 2 . Cop ies of this budget amendment shall be furnished to the Clerk to the Board , and to the Budget Officer and the Finance Officer for the ir direction . Adopted this ___ day of ____ , 2018. Margaret Regina Wheeler Clerk to the Board Gordo n Springle, Chairman Harnett County Board of Comm i ssioners 090418 HC BOC Page 14 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1. To amend the General Fund , Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-73-25 Revenue -Ag Ventures Grant (Snipit) 5,550 110-0000-399-00-00 Appropriated Funds 5,550 I EXPLANATION: To bring the Ag Ventures Grant funds into the new fiscal operating year 2018-2019. A~A~ q,<P(I< P~<-W~c_J- Department Head (date) County Manager (date) f --J. l -1~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Gordon Springle, Chairman Harnett County Board of Commissioners 37/; 090418 HC BOC Page 15 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1.To amend the Animal Control budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.41-13 Operating-Utilities/ Utilities 968 110-5500-420.54-26 Operating/ Advertising 200 110-5500-420.60-28 Operating/ Computer Software 482 110-5500-420.60-36 Operating/ Uniforms 350 110-5500-420.11-06 Salaries & Wages/ Comp Time Payout 2000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To transfer funds for comp time earned by officers for after hour emergency calls. '?:OVALS: ~ ........ £--'~'----- Department Head (date) (date) ~/11/16 R. b..As.--L~~GbJ:: County Manager (date) f-)-)-1 ~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of. ______ J ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 090418 HC BOC Page 16 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section 1.To amend the Animal Shelter budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5510-420.43-15 Operating -Repair & Maintenance/ Building 2000 110-5510-420.11-06 Salaries & Wages/ Comp Time Payout 2000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To transfer funds for comp time earned by shelter staff for after hour emergencies and to continue the level of service required by County citizens. ,,/~_,,-~~4' iOVAl5: . _,, . 'Dp;rtment Head (date) RJ . J < t. ~-k;.....)(4-<C County Manager (date) J?-).),.ci &ii1r l ( Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ ., ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 090418 HC BOC Page 17 BUDGET ORD IN ANCE AMENDMENT BE IT ORDA IN ED by the Gove rn ing Board of the County of Harnett, No rth Carolina, t h at the following amendment be made to the annual budget ordinance for the fisca l y ear end ing June 30, 2019 : Sectio n l . To amend the Emergency Telephone System Fund , the appropriations are to be changed as follows : EXPENDITURE I AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE 241 -5901 -420.90-02 Other Financing Uses -Tran-E 911 l I $93,58 8 241 -0000-399 .00-00 Fund Ba lance Appropriated $93,58 8 I I i I REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Need to transfer funds for fiscal years 2016 ($93 ,087 .13) and 2017 ($500 ) to cov e r purchases made in the Emerge ncy Telephone System Fund that were disallowed by the NC 91 1 Board . APPROVALS: Jhou o/i~z ~J PCuJ:'-IL~~ Department Head (date) Fin ce Officer ( te), / County Manager (date) () l1(1 y -).1 -18 Sect ion 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to t he Budget Offi cer and the Fin ance Officer for their direction . Adopted this day of M argaret Regina Wheeler, Clerk to the Boa rd , 2018 . Gordon Springle, Cha i rman Harnett County Board of Commissione rs 4 Lb 090418 HC BOC Page 18 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019 ; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows : EXPENDITURE CODE NUMBER 110-7600-441.33-45 REVENUE CODE NUMBER 110-0000-399 . 00-00 EXPLANATION : Department Head (date) AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Contract Services $ 129,526.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Fund Balance Appropriated $ 129,526.00 To budget carryforward funds for the CC4C and PCM programs per the CCNC Sand hills contract. Revenue s received in each program exceeded actual expenditures.(See attached.) County Manager (Date) q~ J-f ·· d Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commiss ioners 090418 HC BOC Page 19 13th Month for FY 2017-2018 FY 2017-2018 YEAR-TO-[ • Total Expended Acct. Code Line Item Description Health Budget Y-T-0 Health Balance CC4C PCM 441.11-00 Salaries & Wages $ 3,139,753.00 $ 3,012,063.27 $ 127,689.73 122,939.53 137,885.92 441.11-06 Comp Time Payout $ 1,575.00 $ 258.23 $ 1,316.77 . 441.11-13 Vacation Payout $ 14,968.00 $ 14,967.06 $ 0.94 441.11-14 Longevity $ 51,510.00 $ 51,375.08 $ 134.92 2.499.87 1,740.91 441.21-00 Group Insurance $ 555,643.00 $ 540,503.70 $ 15,139.30 22,584.59 26,415.17 441.21-01 Retirees $ . $ . $ . 441.21-05 Employee Clinic $ 10,674.00 $ 10,194.00 $ 480.00 415.03 493.02 441.21-07 Dental $ 22,060.00 $ 21,314.72 $ 745.28 889.18 1,041.26 441.22-00 FICA $ 244,272.00 $ 225,863.22 $ 18,408.78 8,687.18 10,575.68 441.23-00 Retirement $ 241,399.00 $ 233,040.05 $ 8,358.95 9,497.26 10,565.68 441.23-01 Supplemental Retirement $ 62,836.00 $ 49,695.85 $ 13,140.15 1,521.79 2,162.26 441.25-10 Unemployment $ 15,708.00 $ 13,883.73 $ 1,824.27 563.93 640.77 441.26-08 Worker's Compensation $ 37,846.00 $ 16,568.82 $ 21,277.18 1,576.78 1,790.68 441.30-04 Professional Services $ 6,997.00 $ 3,175.00 $ 3,822.00 . 441.32.26 Incentives $ 28,418.00 $ 26,601.65 $ 1,816.35 441.32.52 Overages & Shortages $ . $ (5.00) $ 5.00 441.32-68 Board Members $ 1,070.00 $ 995.00 $ 75.00 . 441.32-77 Credit Card Processing Fee $ 1,023.00 $ 666.52 $ 356.48 . 441.33-45 Contracted Services $ 761,299.00 $ 528,303.86 $ 232,995.14 45,087.31 109,532.96 441.33-50 Contracted Services (Misc) $ 83,006.00 $ 80,368.56 $ 2,637.44 -441.41-11 Telecommunic. & Postage $ 60,160.00 $ 38,245.32 $ 21,914.68 2,391.53 2,128.22 441.41-13 Utilities $ 34,000.00 $ 28,126.70 $ 5,873.30 441.43-16 Maint & Repair -Equip $ 11,136.00 $ 1,417.76 $ 9,718.24 . 441.43-21 Maint & Repair -Auto $ . $ . $ . 441.44-21 Bldg & Equip RENT $ 50,878.00 $ 44,193.78 $ 6,684.22 2,351.82 3,096.03 441.52-54 Insurance & Bonds $ 24,512.00 $ 24,512.00 $ . . 441.54-26 Advertising $ 12,226.00 $ 9,109.00 $ 3,117.00 441.55-12 Printing & Binding $ 9,341.00 $ 3,938.00 $ 5,403.00 65.00 441.58-01 Training $ 18,017.00 $ 6,913.00 $ 11,104.00 190.00 441.58-14 Travel Employee $ 91,202.00 $ 77,840.27 $ 13,361.73 2,702.26 4,975.11 441.58-17 Travel BOH $ 1,000.00 $ 479.22 $ 520.78 . -441.58-21 Travel -Contract $ 7,790.00 $ 7,870.84 $ (80.84) 1,653.20 5,275.51 441.60-31 Gas, Oil & Auto $ 1,500.00 $ 522.45 $ 977.55 -441.60-33 Materials & Supplies $ 236,729.00 $ 160,882.14 $ 75,846.86 1,516.23 1,419.36 441.60-36 Uniforms $ 11,550.00 $ 9,868.92 $ 1,681.08 441.60-45 Drugs $ 277,759.00 $ 165,067.26 $ 112,691.74 441.60-46 Medical Supplies $ 185,251.00 $ 112,873.63 $ 72,377.37 . 441.60-47 Food & Provisions $ 10,786.00 $ 8,456.99 $ 2,329.01 441.60-53 Dues & Subscriptions $ 9,386.00 $ 9,129.24 $ 256.76 441.60-57 Miscellaneous Expense $ 355.00 $ 351.00 $ 4.00 -441.64-25 Books & Publications $ 20,175.00 $ 17,153.39 $ 3,021.61 . 441.74-74 Capital Outlay $ 40,830.00 $ 38,580.00 $ 2,250.00 -Total Monthly Expenditures $ 6,394,640.00 $ 5,595,364.23 $ 799,275.77 $ 227,132.49 $ 319,738.54 Budget Y-T-0 E•pend Balance CC4C PCM REVENUE SUMMARY State & Federal Contracts $ 1,351,807.00 $ 1,346,012.63 $ 5,794.37 3rd Party Medicaid Earnings $ 1,020,823.00 $ 1,098,747.86 $ 177,924.861! s 24~,461.52 I s 286,578.88 Medicaid Cost Settlement $ 400,000.00 $ 827,293.00 $ (427,293.00} Environmental & Food & Lodg Fees $ 386,500.00 $ 386,425.00 $ 75.00 Family Plannning Fees $ 20,000.00 $ 36,257.85 $ (16,257.85) Misce\\aneous Fees ltm,•Mediure-Private Po1y) $ 171,917.00 $ 186,077.83 $ (14,160.83) Other: Precepting, Donations $ 57,059.00 $ 60,889.51 $ (3,830.51) Unspent Earnings Brt Forward $ 474,249.00 $ 474,249.00 $ Is 28,890.00 Total Receipts Y-T-0 $ 3,882,355.00 $ 4,415,952.68 $ Total Local Appropriations $ 2,512,285.00 $ Total Y-T-0 Expenditures/Revenues $ 6,394,640.00 $ 090418 HC BOC Page 20 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7500-441.32-26 110-7500-441. 33-45 110-7500-441.60-33 110-7500-441.60-47 110-7550-441.32-26 110-7550-441.58-01 110-7550-441.60-33 110-7550-441. 60-4 7 110-7550-441.60-54 110-7552-441.33-45 110-7552.441.60-33 REVENUE CODE NUMBER 110-0000-399.00 -00 EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Incentives-Aging $ 200.00 Contract Services $ 2,247.00 Materials & Supplies $ 1,000.00 Food & Provisions $ 200.00 Incentives -CAP $ 1,000.00 Training $ 265.00 Materials & Supplies $ 500.00 Food & Provisions $ 200.00 Materials & Supplies-Client $ 500.00 Contract Services $ 719.00 Materials & Supplies $ 949.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Fund Balance Appropriated $ 7,780.00 To budget Carryforward for the Aging Programs. $3647-Title II Home & Comm Blk Grant (331.77 -03), $2465 3rd Party CAP (347.13 -00), $333 Contributions Eld Nutrition (353.75 -52 ) and $1335 Nutrition Program Income Donations (353.75-53). APPROVALS: l l '' 9 t fhvv2_ . e\~ Department Head (date) County Manager (Date) ~-·J.:g ·,y Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board )\r~ day of ,2018 Gordon Springle, Chairma n Harnett County Board of Commissio ners '*/ S ..J, 090418 HC BOC Page 21 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-7600-441.60-33 Materials and Supplies 110-7600-441.60-46 Medical Supplies REVENUE CODE NUMBER DESCRIPTION OF CODE 110-0000-331 . 76-06 BT Preparedness & Response EXPLANATION: Reduction in State funds '1/f4 ~,q\1i Department Head (date) AMOUNT AMOUNT INCREASE DECREASE $ 1,484.00 $ 1,743.00 AMOUNT AMOUNT INCREASE DECREASE $ 3,227.00 County Manager (Date) ~--JS --1i Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2018 Gordon Springle, Chairman Harnett County Board of Commissioners 090418 HC BOC Page 22 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019: Section l.To amend the Airport -Wind Cone Project budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-6599-406.36-25 Operating -Special Account -Wind Cone 55,620 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.83-12 Capital Projects -Jetport Wind Cones 50,057 110-0000-389. 71-00 Fund Balance Appropriatet l 5,563 EXPLANATION: To budget remainder of grants for funds for the Wind Cone Project (North Carolina Department of Transportation Division of Aviation 36237.25.16.1) Project will expire on August 31, 2018. APPROVALS: ~,tf'#v4// · 0epment Head (date) PCv.._,t e.-t.--tk, JlM,Y County Manager (date) r·-.>-1 -18 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ , ______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner 090418 HC BOC Page 23 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019 ; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7 600-441.11-00 Salaries $ 87,000.00 110-7600-441.21-00 Insurance $ 2,400.00 110-7600-441.22-00 FICA $ 6,000.00 110-7600-441.23-00 Retirement $ 6,500.00 110-7600-441.25-10 Unemployment $ 200.00 110-7600-441.30-04 Professional Services $ 1,200.00 110-7 600-441. 3 2-2 6 Incentives $ 2,500.00 110-7600-441.32-77 Credit Card Processing $ 23.00 110-7600-441.33-45 Contract Services $ 12,500.00 110-7600-441.33-50 Contract Services-Miscellaneous $ 3,000.00 110-7600-441.41-11 Telephone & Postage $ 1,500.00 110-7600-441.43-16 Maintenance & Repair-Equipment $ 2,586.00 110-7600-441.44-21 Rentals $ 3,500.00 110-7600-441.54-26 Advertising $ 830.00 110-7600-441.55-12 Printing & Binding $ 5,500.00 110-7600-441.58-01 Training $ 6,012.00 110-7600-441.58-14 Travel $ 3,600.00 110-7600-441.60-33 Materials & Supplies $ 53,000.00 110-7 600-441. 60 -3 6 Uniforms $ 3,500.00 110-7600-441.60-45 Drugs $ 75,500.00 110-7600-441.60-46 Medical Supplies $ 139,492.00 110-7600-441.60-47 Food & Provisions $ 2,450.00 110-7600-441.64-25 Books & Publications $ 8,500.00 REVENUE AMOUNT AMOUNT CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399.00-00 I Fund Balance Appropriated $ 427,293.00 EXPLANATION: To budget Carryforward for Medicaid Cost Settlement received in FY 2017-2018. PROVALS: f ~ e~ )Jfv, epartment Head (date) County Manager (Date) <g ~· 1-°i -lJ Section 2. Copies of this budget amendment shall be furnished to th lerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this M arga r et Re gina Wh ee ler, Clerk to the Bo ard AlYf day of ,2018 Go rdon Sprin gle, Chairm a n Ha rn ett County Bo ard of Commiss ioners 090418 HC BOC Page 24 Board Report Approved. __________ _ Date 09/04/2018 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Military s. Keith Faulkner Tax Administrator Bill Number Type 0002259140-2018-2017-0000-00 IND Received Amount Refund Amount Name $103.20 $103.20 BORJA, ROMANFERMIN Agenda Item 4-C. 090418 HC BOC Page 25 Agenda Item L/ -D Harnett ~::::::... .... couNrv "'"'-~~...,NOR TH CAROLINA RESOLUTION BE IT RESOLVED that the Hamett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Wynnridge Subdivision Wynnridge Drive Duly adopted this 4th day of September 2018. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Gordon Springle, Chairman www.harne tt.org 090418 HC BOC Page 26 ROY COOPER G OVERNOR August 14, 2018 Mrs. Gina Wheeler Clerk ST ATE OF NORTH CAROLINA DEP ARTiyffiNT OF TRANSPORTATION Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: This is in reference to a petition submitted to this office requesting street(s) in Hamett County be placed on the State's Secondary Road System. Please be advi sed that these street(s) have been investigated and our findings are that the below listed s treet(s) are eligible for addition to the State System. Wynnridge Subdivision • Wynnridge Drive It is our recommendation that the above named street(s) be placed on the State's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to this office. Sincerely, ;J~ Janet James Engineering Technician Mai/i11g Address: NC DEPA RTM ENT OF TRANSPORTATION D 1V IS10N SIX / DISTR ICT TWO POST OFFICE BOX I 150 FA YElTEV I LLE , NC 28302 Telep h on e: (9 I 0 ) 364-060 I Fax: (9 10) 437-2529 C ustomer S en •ice : 1-877-368-4968 We bs ite : www .n cdot.g ov location: 600 SOUTHERN AVENUE FAYETTEV ILLE, NC 28 306 090418 HC BOC Page 27 I J j D i ~ .. / ----- ......------. ......------. . ' .. ,~.. . . (. : .. - . . . ~.-· .. / ;· ./ / /. I - -__, .. -! : _....------1 .ss \ ~ \ ~ .__ __ t ~ I /~ } ~ ~I .......____ \ / ~' ---------- ·-. --3 --3-090418 HC BOC Page 28 090418 HC BOC Page 29 .---------~SfATE LIBRARY ________ ____, o f NORTH CAROLINA APPLICATION FOR STATE AID TO PUBLIC LIBRARIES State Fiscal Year 2018 -2019 (Submit one form only) The type of library and its governance determine the signature required on this document: County Library: Chair of County Commissioners Regional Library: Chair of Regional Board of Trustees Municipal Library: Chair of Town/City Council Independent County library: Chair of Board of Trustees 1, Gordon Springle Print Name Chairman, Harnett County Board of Commisioners Print Title certify that Signature Harnett County Public Library Name of library meets the following requirements and hereby applies for funding from the Aid to Public Libraries Fund. 07 NCAC 021 .0201 QUALIFICATIONS FOR GRANT ELIGIBILITY Libraries requesting funding from the Aid to Public Libraries Fund shall submit annually to the State Library of North Carolina an application for State Aid and supporting documentation including financial and statistical reports and shall meet the following eligibility requirements: (1) Be established consistent with the provisions of Article 14, Chapter 1S3A of the North Carolina General Statutes. (2) Provide library services in compliance with applicable State and Federal law to all residents of the political subdivision{s) supporting the library. Public library services shall be provided from at least one designated facility with a catalogued collection that is open to the public a minimum of 40 hours per week. (3) Employ a full-time library director having or eligible for North Carolina public librarian certification. Full-time means working a minimum of 35 hours per week. (4) Secure operational funds from local government sources at least equal to the average amount budgeted and available for expenditure for the previous three years. A grant to a local library system from the Aid to Public Libraries Fund shall not be terminated but shall be reduced proportionately by the Department if the amount budgeted and available for expenditure by local government is below the average of the previous three fisc al years. State funds shall not replace local funds budgeted and available for expenditure for public library operations. (5) Secure aggregate operational funds from local sources at least equaling state aid. (6) Expend funds as authorized in the budget adopted by the Board ofTrustees of a Regional Library, a County, or a Municipality. Any library having an unencumbered operational balance of more than 17 percent of the previous year's operating receipts shall have the difference deducted from its state allocation. (7) Pay salaries for professional positions funded from the Aid to Public Libraries Fund at least at the minimum r ate of a salary grade of 69 as established by the Office of State Personnel. (8) Provide to the State Library of North Carolina an annual audit of the political subdivision(s) funding the library con sistent with generally accepted accounting principles. (9) Submit annually to the State Library of North Carolina a copy of the bylaws of the library system's Board(s) of Trustees. (10) Submit annually a current long-range plan of service to the State Library of North Carolina. A long-range plan of service is a plan of at least five years. Upon request, submit an assessment of a community's library needs to the State Library of North Carolina. (11) Submit a copy of the agreement establishing the library system, if composed of more than one local governmental unit. (12) Meet the following stipulations when establishing a new library or re-establishing eligibility for the Aid to Public Libraries Fund : (a) meet all qualifications for the state aid to public libraries program on July 1 of the year prior to the fiscal year that the library plans to receive State Aid, (b) continue to meet all qualifications for the state aid to public libraries program from July 1 to Jun e 30 of that year, which shall be known as the demonstration year, (c) file a full application for state aid by the June 30 deadline at the close of the demonstration year in order to receive state aid in the next fiscal year. Application Reviewed and Accepted : Date: Submit application to sladmin@ncdcr.gov Subject : State Aid Please retain originals for your files. SL/LD Rev .06/18 Deadline for submission of FY July l, 2018 -June 30, 2019 State Aid application September 14, 2018 090418 HC BOC Page 30 .---------~TATE LIBRARY ________ ___, of NORTH CAROLINA AVERAGE MAINTENANCE OF EFFORT REPORT AND DECLARATION State Fiscal Year 2018 -2019 (Submit one form only) Please submit this average summary form for the library system in addition to the individual Maintenance of Effort forms from your local funding entities. This sheet shows the library system's average appropriation from all of its local funding sources from the last three years. Please place the total of all Maintenance of Effort forms for FY 2018-2019 in the FY 2018-2019 box. In order to meet Maintenance of Effort, the total appropriation for FY 2018-2019 must equal or exceed the average figure of the last three fiscal years. This summary form requires only the library director's signature. The other Maintenance of Effort forms for each funding entity must be completed and signed as usual. Harnett County Public Library Name of Library AVERAGE County and/or City Appropriations Budgeted and Available for Expenditure FY 2015-2016 FY 2016-2017 FY 2017-2018 (Excluding capital outlay and State Aid appropriations) s 875,009 Signed , .4?6eL1tft @~ library Dir~ J-=- Submit application to sladmin@ncdcr.gov Subject : State Aid Please retain original for your flies. SULD Rev. 06/1& TOTAL County and/or City Appropriations Budgeted and Available for Expenditure FY 2018-2019 (Excluding capital outlay and State Aid appropriations) s 1,089,181 Date: 7-;;J.6,-/?, Deadline for submission of FY July 1, 2018 -June 30, 2019 State Aid application September 14, 2018 090418 HC BOC Page 31 ~---------~TATE LIBRARY _________ ___, of NORTH C AROLINA ASSURANCE OF PROFESSIONAL LIBRARIANS WHOSE SALARIES ARE FUNDED WITH STATE AID MONEY State Fiscal Year 2018 • 2019 (Submit one form only) The Harnett County Public Library Name of Library Choose one: D Does not pay any professional salaries from State Aid funds I./ I Does pay the following salaries in whole or in part from State Aid funds Signed: /l.., ~ ~ /J1/e--/ju ~J -7~~---.,.c....~Lib~~ra Direct~~~~- 7~/1e Date The following professional librarians* (minimum annual salary $38,125**) will be paid in full or in part from State Aid funds: Name: Kim Sirois Position: Tech Services Librarian Salary: 39,630 Name: Joanna Cox Position: IT Librarian Salary: 43,692 Name: Autumn Landers Position: Children's Librarian Salary: 39,630 Professional librarians have received a Maste rs Degree in Library and Information Science . •• Pay salaries for professional positions fund ed fro m the Aid to Publi c Libraries Fund at least at the minimum rate of a salary grade of 69 as established by the Office of State Personnel. Administrative Co de, Title 7, Sub chapter 21, Section .0201, Rule 7. Submit application to sladm i n@ncdcr.gov Subject: State Aid Please retain original for your records. SULD Rev. 06/l & Deadline for submission of FY July 1, 2018 -June 30, 2019 application is September 14, 2018 090418 HC BOC Page 32 ..----------~TATE LIBRARY ________ ---. of NORTH CAROLINA MAINTENANCE OF EFFORT WORKSHEET State Fiscal Year 2018 -2019 The Harnett County Public Library Name of Library Budgeted and Available for Expenditure FY 2018-2019 TOTAL County or City In-kind Contributions and Appropriations County / City In-kind Contributions Local Appropriations Total County of Harnett $ s 1089181 s1089181 s s sO $ s sO s $ sO $ $ sO $ $ sO $ $ sO $ $ sO $ $ sO $ s $0 $ $ sO $ $ sO $ $ sO Total sO $ 1089181 s1089181 The total for each line should reflect the amount declared on the Maintenance and Effort Report for each local funder. The final total of all contributions and allocations is the number submitted on the Average Report for the library. Submit application to sladmin@ncdcr.gov Subject: State Aid Please retain original for your files. SL/LO Rev .06/18 Deadline for submission of FY July 1, 2018 -June 30, 2019 State Aid application September 14, 2018 090418 HC BOC Page 33 .----------.../sTATE LIBRARY ________ _ or NORTH CAROLINA The MAINTENANCE OF EFFORT REPORT AND DECLARATION State Fiscal Year 2018 • 2019 (Submit one form for each city/county local funder) Harnett County Public Library ------------------------Name of Library will maintain its local governmental support in order to receive State Aid funds in accordance with North Carolina Administrative Code, Chapter 7, Subchapter 21, Section .0200. Budgeted and Available for Expenditure FY 2018-2019 TOTAL County or City Appropriations (Excluding capital outlay and State Aid appropriations) Total$ 1,089, 181 Date the budget was approved by the Board of Commissioners/ City Council 06/16/2018 County of Harnett Name of County/ City the Harnett County Board of Commisioners I certify that the appropriation for FY 2018-2019 has been approved by is supported by official records, and is available for expenditure by the Library. Signed: Cou nty/ City Manager for: County of Harnett ------------County/ City Signed: .,.A-vi. .... 'L / ./'J11 ~""'""',{A~~---~ --''-'-f-c,,.,,., mrecto, & Submit application to sladmin@ncdcr.gov Subject: State Aid Please retain original for your files. SL/LD Re v. 06/18 Boa rd of Commissioner s/ City Council Date: --------- Date: 7-:J.. &-Ii Deadline for submission of· FY July 1, 2018 -June 30, 2019 State Aid application September 14, 2018 090418 HC BOC Page 34 090418 HC BOC Page 35 DocuSign Enve9DPSzrn:;"-'J 'N--:rth6Ac;;~Iina Department of Public Safety Emergency Management Roy Cooper, Governor Erik A. Hooks, Secretary Larry Smith Hamett County I 005 Edwards Brothers Drive Lillington, NC 27546 NORTH CAROLINA TIER D GRANT Fiscal Year 2018 Grant#: TIER 11-2018 SUB AWARD NOTIFICATION Michael A. Sprayberry, Director Period of Performance: January I, 2018 to December 31, 2018 Project Title(s): LEPC Projects Total Amount of Award: $1 ,000.00 MOA#: 1821 North Carolina Emergency Management is pleased to inform you that the Fiscal Year (FY) 2018 Tier II Non- Competitive Grant project(s) has been approved for funding. In accordance with the provisions of FY 2018 Tier II grant award, North Carolina Emergency Management hereby awards to the foregoing sub-recipient a grant in the amount shown above. North Carolina Emergency Management grant number is TIER II-2018-1821. Payment of Funds: The grant shalJ be effective upon final approval by North Carolina Emergency Management of the grant budget and program narrative and the execution of the forthcoming Memorandum of Agreement. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e. invoices, contracts, itemized expenses). Conditions: These funds are to be used by your county's Local Emergency Planning Committee (LEPC) for hazardous materials emergency response planning, training, and related exercises. The sub-recipient shall understand and agree that funds will only be expended for those projects outlined in the funding amounts as individually listed above. Sub-recipient shall also certify the understanding and agreement to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of North Carolina General Statute § 143C-6-23, 09 NCAC 03M and all applicable laws governing these funds and all other federal , state and local laws; that all information is correct; that there has been appropriate coordination with affected agencies ; that sub-recipient is duly authorized to commit the applicant to these requirements; that costs incurred prior to grant application approval will result in the expenses being absorbed by the sub-recipient; and that all agencies involved with this project understand that federal funds are limited to a maximum 30-month period. Sub-recipient must read and sign forthcoming Memorandum of Agreement for acceptance of the award. Supplanting: The sub-recipients confirm that sub-grant funds will not be used to supplant or replace local or state funds or other resources that would otherwise have been available for LEPC activities . In compliance with that mandate, the s ub-recipient will certify that the receipt of grant funds through North Carolina Emergency Management shall in no way supplant or replace state or local funds or other resources that would have been made available for LEPC activities. Callion L. Maddox Homeland Security Grants Branch Manager GRANT AW ARD NOTICE: THIS AW ARD IS SUBJECT TO THE GRANT SPECIAL CONDITIONS AND FINAL APPROVAL BY THE DEPARTMENT OF PUBLIC SAFETY, NORTH CAROLINA EMERGENCY MANAGEMENT GRANT PROGRAM BUDGET AND NARRATIVE MAILING ADDRESS 4236 Mail Service Cente r Raleigh NC 27699-4236 www.readync .org www.ncdps.gov A An Equal Opportunity employer OFFICE LOCATION 1636 Gold Star Drive Raleigh , NC 27607-337 1 Telephone: (9 19) 825-2500 Fax: (9 19) 825-2685 DA.l l1.1 090418 HC BOC Page 36 DocuSign Envelope ID: ED406767-7294-4201 -A9A4 -4A46ADB776CC m,DP54r J North Carolina Department of Public Safety Emergency Management Roy Cooper, Governor Erik A. Hooks, Secretary Michael A. Sprayberry, Director NORTH CAROLINA TIER II GRANT Fiscal Year 2018 Grant Award#: TIER II-2018 NON-COMPETITIVE MEMORANDUM OF AGREEMENT (MOA) Recipient: State of North Carolina Department of Public Safety Emergency Management MOA #Tl-2018-1821 DPS Fund Code: 1506-8064 Between Sub-Recipient: Harnett County Tax ID/EIN #: 56-6000306 DUNS#: 09-156-5986 MOA Amount: $1 ,000.00 MOA Period of Performance: 1/1/2018 to 12/31/2018 1. PURPOSE: This grant award supports the hazardous material preparedness activities of Local Emergency Planning Committees (LEPCs) as defined in the Emergency Planning and Community Right-to-Know Act (EPCRA). These funds are to be used by your county's or region's LEPC for hazardous materials emergency response planning, training, and related exercises. Please see Attachment 1 for a detailed scope of work. 2. AUTHORITY: In accordance with the provisions ofN.C.G.S. § l 66A-29. l, North Carolina Emergency Management hereby awards to the foregoing Recipient a grant in the amount shown above. 3. COMPENSATION: The Recipient agrees that it will pay the Sub-recipient complete and total compensation for the services to be rendered by the Sub-recipient. Payment to the Sub-recipient for expenditures under this Agreement will be reimbursed after the Sub-recipient's cost report, detailed invoices, and proof of payment are submitted and approved for eligible expenses. These documents must be submitted no later than January 31, 2019. The original signed copy of this MOA must be signed by the Official(s) authorized to sign below and returned to North Carolina Emergency Management no later than 45 days after the award date. The grant shall be effective upon return of the executed Memorandum of Agreement and final approval by North Carolina Emergency Management of the grant budget. 4. CONDITIONS: The funds awarded under this grant must only be used by your county's or region 's LEPC for the purposes of hazardous materials emergency response planning, training and exercises, as mandated in N.C.G.S.§ 166A-29.l. Furthermore, the use of these funds must meet one or more of the follow criteria: 090418 HC BOC Page 37 DocuSign Envelope ID: ED406767-7294-4201 -A9A4-4A46ADB776CC A _ Support costs incurred facilitating LEPC meetings (e.g. printing, general office supplies, food and non-alcoholic beverages) B. Support regional LEPC meetings and collaboration C. Enhance LEPC outreach efforts or produce promotional materials D. Host or support local and regional LEPC conferences E . Create or update hazardous material emergency response plans F. Support local or regional hazardous materials response exercises G. Support purchases of equipment necessary to support the LEPC and its mission • Purchases of equipment must be pre-approved in writing by the NCEM EPCRA Coordinator H. Support hazardous material risk assessments currently being conducted by North Carolina Emergency Management I. Under no circumstances are the following items eligible for funding under this grant: • Salaries or benefits for any employee • Drone aircraft or unmanned aerial vehicles • Support for programs not focused on hazardous materials preparedness 5. REGULATION: The funds awarded under this grant must be used in compliance with all applicable state and federal laws to include compliance with N.C.G.S. §143C-6-23 and 09 NCAC 03M. By accepting this payment, the Sub-recipient agrees to use these funds in a manner consistent with state laws and regulations. 6. TAXES: Recipient shall be responsible for all taxes. 7. WARRANTY: As an independent recipient, the Recipient will hold the Grantor harmless for any liability and personal injury that may occur from or in connection with the performance of this Agreement to the extent permitted by the North Carolina Tort Claims Act. Nothing in this Agreement, express or implied, is intended to confer on any other person any rights or remedies in or by reason of this Agreement. This Agreement does not give any person or entity other than the parties hereto any legal or equitable claim, right or remedy. This Agreement is intended for the sole and exclusive benefit of the parties hereto. This Agreement is not made for the benefit of any third person or persons. No third party may enforce any part of this Agreement or shall have any rights hereunder. This Agreement does not create, and shall not be construed as creating, any rights enforceable by any person not a party to this Agreement. Nothing herein shall be construed as a waiver of the sovereign immunity of the State of North Carolina. Nothing in this Agreement is intended to conflict with current laws or regulations of the State of North Carolina, Department of Public Safety, North Carolina Emergency Management, or the Recipient. If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 8. POINTS OF CONTACT: To provide consistent and effective communication between the Grantor and Recipient, each party shall appoint a Principal Representative(s) to serve as its central point of contact responsible for coordinating and implementing this MOA . The Department of Public Safety, North Carolina Emergency Management contact shall be, Assistant Director for Planning & Homeland Security, the Planning & Homeland Security Grants Management staff, and NCEM Branch Staff. The Sub-recipient point of contact shall be the person designated by the Sub- recipient. Tier II Competitive Grant 2018 Page 2 of5 090418 HC BOC Page 38 DocuSign Envelope ID: ED406767-7294-4201-A9A4-4A46ADB776CC 9 . PUBLIC RECORD ACCESS: This agreement may be subject to the North Carolina Public Records Act, Chapter 132 of the North Carolina General Statutes. 10. SITUS: This Agreement shall be governed by the laws of North Carolina and any claim for breach or enforcement shall be filed in State Court in Wake County , North Carolina. 11. ANTITRUST LAWS: This Agreement is entered into in compliance with all State and Federal antitrust laws. 12. OTHER PROVISIONS/SEVERABILITY: Nothing in this Agreement is intended to conflict with current laws or regulations of the State of North Carolina, Department of Public Safety, North Carolina Emergency Management, or the Recipient. If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 13. COMPLIANCE: Recipient shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. Recipient shall be responsible for compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other regulatory matters that are applicable to the conduct of its business and purchase requirements performed under this MOA . 14. ENTIRE AGREEMENT: This Agreement and any annexes, exhibits and amendments annexed hereto and any documents incorporated specifically by reference represent the entire agreement between the parties and supersede all prior oral and written statements or agreements. 15. MODIFICATION: This Agreement may be amended only by written amendments duly executed by the Grantor and the Recipient. 16. TERMINATION: The terms of this agreement, as modified with the consent of all parties, will remain in effect until December 31 , 2018. Either party upon thirty (30) days advance written notice to the other party may terminate this agreement. Upon approval by NCEM Technological Hazards Branch and the issuance of the Grant Adjustment Notice, if this MOA is extended, the termination date for the extension will be the date listed in the applicable NCEM EPCRA Grant Adjustment Notice. 17. EXECUTION AND EFFECTIVE DATE: This grant shall become effective upon return of this original Memorandum of Agreement, properly executed on behalf of the Recipient, to North Carolina Emergency Management and will become binding upon execution of all parties to the Agreement. The terms of this Agreement will become effective January 1, 2018. The last signature shall be that of Erik A. Hooks, Secretary for the North Carolina Department of Public Safety. 18. CERTIFICATION OF ELIGIBLITY--Under the Iran Divestment Act Pursuant to N.C.G.S§l47-86.59, any person identified as engaging in investment activities in Iran , determined by appearing on the Final Divestment List created by the State Treasurer pursuant to N.C.G .S. § 147-86.58, is ineligible to contract with the State of North Carolina or any political subdivision of the State. The Iran Divestment Act of 2015, N.C.G.S. § 147-86.55 et seq.* requires that each vendor, prior to contracting with the State certifies, and the undersigned on behalf of the Vendor does hereby certify, to the following: Tier II Competitive Grant 2018 Page 3 of5 090418 HC BOC Page 39 DocuSign Envelope ID : ED406767-7294-4201-A9A4-4A46ADB776CC 1. That the vendor is not identified on the Final Divestment List of entities that the State Treasurer has determined engages in investment activities in Iran 2. That the vendor shall not utilize on any contract with the State agency any subcontractor that is identified on the Final Divestment List 3. That the undersigned is authorized by the Vendor to make this Certification The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address: https ://www.nctreasurer.com/inside-the-department/OpenGovemment/Pages/lran- d ivestment-Act-resources.aspx and will be updated every 180 days. For questions about the Department of State Treasurer's Iran Divestment Policy, please direct questions to (919) 814-3 852. Tier II Competitive Grant 2018 Page 4 ofS 090418 HC BOC Page 40 DocuSign Envelope ID : ED406767-7294-4201-A9A4-4A46ADB776CC IN WITNESS WHEREOF, the parties have each executed this Agreement and the parties agree that this Agreement will be effective as of January 1, 2018. N.C. DEPARTMENT OF PUBLIC SAFETY DIVISION OF EMERGENCY MANAGEMENT 1636 GOLD STAR DR RALEIGH, NC 27607 OocuSlgned by: ~ a. s rr~~U!'.'1 hnl211\&iSprayberry, Director North Carolina Emergency Management APPROVED AS TO PROCEDURES OocuSlgned by: -w~ fblt: aliam11lmk, Assistant General Counsel Reviewed for the Department of Public Safety, by William Polk, DPS Assistant General Counsel, to fulfill the purposes of the North Carolina Tier II Grant Program OocuSigned by: J~t-S J. (w6t:.t- mai:ikiGheroke, Controller North Carolina Department of Public Safety Dcx:uSigned by: Wk a. i-\-MkS nke.Aii&lieoks, Secretary North Carolina Department of Public Safety HARNETT COUNTY 1005 EDWARDS BROTHERS DRIVE LILLINGTON, NC 27546- GDocuSlgned by: 7J ff2;.J+-- 3982FF0379344BC ... THIS MOA WAS PREVIOUSLY APPROVED AS TO FORM BY THE NORTH CAROLINA DEPARTMENT OF PUBLIC SAFETY FOR THE 2018 TIER II GRANT PROGRAM ONLY AND IS SUBJECT TO EXECUTION BY ERIK A. HOOKS, SECRETARY OF THE DEPARTMENT OF PUBLIC SAFETY. THIS MOU/MOA SHOULD NOT BE USED FOR OTHER MOUs/MOAs FOR THE TIER II GRANT. Tier II Competitive Grant 2018 P age 5 of5 090418 HC BOC Page 41 DocuSign Envelope ID: ED406767-7294-4201-A9A4-4A46ADB776CC Attachment 1 090418 HC BOC Page 42 DocuSign Envelope ID: ED406767-7294 -4201-A9A4 -4A46ADB776CC 1h l) ~ b be&i / n-ferefl011[i J 7 e/j-b r OJv /L 090418 HC BOC Page 43 DocuSign Envelope ID: ED406767-7294-4201-A9A4-4A46ADB776CC llifillll"'DP5"itfY J North Carolina Department of Public Safety Emergency Management Roy Cooper, Governor Erik A. Hooks, Secretary Tier II Grants: Allowable Expenditures Michael A. Sprayberry, Director The Tier II grants that awarded may provide Local Emergency Planning Committees funding and more options to expand the scope of their hazardous materials emergency preparedness programs though response planning, training and related exercises to include fixed facility planning. All active LEPCs were each awarded competitive and/or noncompetitive grant funds from the hazardous materials facility fees collected during the Tier II reporting period. The grants are to be used for hazardous materials emergency response planning, training and related exercises, with some conditions and limitations. The funds awarded under this grant must only be used by your county LEPC or regional LEPC and must fall under one or more of the following categories: 1. Supporting costs incurred facilitating LEPC meetings; o E.g. printing, general office supplies, food and non-alcoholic beverages 2. Supporting regional LEPC meetings and collaboration; 3. Enhancing LEPC outreach efforts or produce promotional materials; 4 . Hosting or supporting local and regional LEPC conferences; 5. Creating or updating hazardous material emergency response plans; 6. Supporting local or regional hazardous materials response exercises; 7. Supporting purchases of equipment necessary to support the LEPC and its mission; or 8. Supporting hazardous material risk assessments currently being conducted by North Carolina Emergency Management. 9. Subscription-HazMat Related website.(ex: MSDS online, Chemtrac)** **For approved list of eligible subscriptions contact EPCRA coordinator prior to purchase of subscription.NCEPCRA@ncdps.gov Tier II grants may not be used for salaries or benefits for any employee; drone aircraft or unmanned aerial vehicles; items intended as gifts; or support for programs not focused on hazardous materials preparedness. All equipment purchases must have prior approval. LEPCs have until December 31 to spend these funds. All requests for reimbursement must include a cost report, Invoices, and proof of payment. This must be completed and submitted to NCEM no later than January 31. LEPCs with questions about the Tier II grant should contact Callion Maddox 919-825-2332. MAILING ADDRESS: 4236 Mail Service Center Raleigh NC 27699-4236 www.ncdps.gov www .readync.org A An Equal Opportunity Employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh, NC 27607-3371 Telephone: (919) 825-2500 Fax: (919) 825-2685 090418 HC BOC Page 44 Board Meeting Agenda Item Agenda Item 4 -lJ! MEETING DA TE: September 4, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Triangle Water Supply Partnership MOA REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request to approve the Triangle Water Supply Partnership Memorandum of Agreement. This organization was formerly called the Jordan Lake Partnership and has evolved to include the geographic areas of Chatham, Durham, Harnett, Johnston, Orange and Wake Counties. It's purpose is to facilitate water supply planning and collaboration among the water suppliers in the Triangle region. A major benefit of such planning is the ability to share water supplies during droughts and other dynamic events. Other members include Apex, Cary, Chatham County, Durham, Hillsborough, Johnston County, Morrisville, Orange County, Orange Water and Sewer Authority, Pittsboro and Raleigh. If approved, Harnett County will become the most southern member of the partnership. Please place this item on the consent agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwh eeler\AppData\Local\Microsoft\ Windows\INetCache\Content.Outlook\TPTEQCL V\Tri angle Water Supp ly Partnership MOA Agenda Request 8-22-18 .docx Page I of I 090418 HC BOC Page 45 MEMORANDUM OF AGREEMENT CREATING AND DEFINING OPERATIONS OF THE TRIANGLE WATER SUPPLY PARTNERSHIP WHEREAS , for the purposes of this Memorandum of Agreement ("Agreement"), the Triangle Water Supply Planning Region ("Triangle Region") is defined as the geographic area encompassing Chatham, Durham, Hamett, Johnston, Orange, and Wake Counties; and WHEREAS , the Triangle Region of North Carolina continues to grow and serve as the premier economic engine for North Carolina; and WHEREAS , the local government jurisdictions in the Triangle Region have responsible and thoughtful land use plans to accommodate projected growth; and WHEREAS, water resources are a regional asset, and the sustained availability of water supply for the Triangle Region will benefit from a comprehensive and collaborative approach; and WHEREAS , the Triangle Region of North Carolina has experienced multiple significant droughts in recent decades; and WHEREAS , the local government jurisdictions and their constituent water supply authorities are responsible for providing for the publicly owned water supply that has been a critical ingredient in the economic development of the Triangle Region; and WHEREAS , the local government jurisdictions and their constituent water supply authorities support the conservation and stewardship of water resources; and WHEREAS, the Jordan Lake Partnership was established in 2009 to plan for secure and sustainable water supply for the Triangle Region, with participation by most of the parties to this Agreement, and has: • developed a SO-year regional water supply plan that was endorsed by the elected Boards of all of its members; • developed a comprehensive hydraulic model of the regional water system, now being used to improve cooperation among local water utilities ; • been recognized at the state and national level as a model for effective local government collaboration; • expanded its membership and focus to include water supply planning for the entire Triangle Region; and WHEREAS, the parties to this Agreement desire to continue and build upon the valuable water supply planning work and collaborative efforts begun by the Jordan Lake Partnership; and A ugust 7, 2 01 8 Page 1 of 35 090418 HC BOC Page 46 Memorandum of Agreement Triangle Water Supply Partnership WHEREAS , the benefits of such planning and collaborative efforts include: • Improved cooperation between local water utilities and ease of regulatory oversight; • Reduced unit costs for projects through economies of scale; • Increased flexibility and reliability oflocal water supplies, especially during droughts and other dynamic events; • Enhanced ability to comply with federal and state drinking water standards; • Sustainable use of regional drinking water resources; and WHEREAS, the parties to this Agreement will maintain local ownership and control of their water resources, but are committing in this document to collaborate about water supply planning, cooperation, sustainability, and helping each other through drought or other emergency events and moving toward a more sustainable future; and WHEREAS , this Agreement is authorized by North Carolina General Statute (NCGS) 143-355.8 and/or 160A-20. l. THEREFORE, BE IT RESOLVED, that the signatories to this Agreement ("Participants" or "Parties") pledge to work together as part of a Triangle Water Supply Partnership ("Partnership"), as a regional water supply planning organization as authorized by NCGS 143-355.8; and , BE IT FURTHER RESOLVED, that the individual units named as Participants will collaborate through the Partnership for regional water supply planning, to plan, maintain, implement and otherwise cooperate in providing long-term, sustainable, safe and secure regional water supplies for the Triangle Region; and , BE IT FURTHER RESOLVED, that the Partnership will be guided by the principles of collaboration, sustainable water supply, environmental stewardship, mutual and collective benefit, shared responsibility, equal representation, and financial stability, but such collaboration is not intended and shall not be deemed to constitute a "partnership" as defined in NCGS Chapter 59. NOW, THEREFORE, for and in consideration of the recitals and the mutual promises and covenants contained in this Agreement, the parties agree as follows: I) Purpose; Recitals: The purpose of this Agreement is to collaborate in various activities related to a regional partnership for water supply. The Recitals are true and are incorporated into this Agreement and further explain the Purpose. 2) Definitions: In addition to the following defined terms , additional terms are defined elsewhere in this Agreement. a) Annual Budget-means the Annual Budget adopted with the 5-Year Project and Funding Plan. Augu st 7, 2 01 8 Page 2 of 35 090418 HC BOC Page 47 Memorandum of Agreement Triangle Water Supply Partnership b) Consensus -means a Partnership decision made by unanimous vote in favor of a proposed action by all the Representatives (or Alternate Representatives) present and voting at a meeting. c) Dues -means Initial Dues, Annual Dues, and Special Projects Dues. d) Fiscal Year -means July 1 through June 30. e) Large Project -means a Project that is funded as a separate line item in the Annual Budget. f) Partnership Operating Fund ("Fund") -means the Fund managed by the Fiscal Agent, consisting of revenue from Annual Dues and Special Project Dues, and interest thereon, and from which funds are disbursed to satisfy contractual obligations related to the Partnership's activities. g) Project -means a Project included in the Annual Budget. Includes Small Projects, Large Projects, and Special Projects. h) Project Lead Agency-means the Participant responsible for contracting and managing each Project. i) Quorum -means more than one half of Participants have a Representative ( or Alternate Representative) in attendance at a meeting. j) Partnership Management -means management of the Partnership by the Administrative Agency including but not limited to meeting notices, arrangements, facilitation, and summaries; other communications ; records retention. k) Simple Majority Vote -means a Partnership decision made by vote of more than one-half of the total number of Representatives (or Alternate Representatives). For example, if there are 15 Members (and therefore 15 Representatives), 8 must affirmatively vote for a proposed action to pass by Simple Majority vote, regardless of how many Members may have a Representative in attendance at a meeting. 1) Small Project -means a Project that is funded from the single Small Projects line item iri the Annual Budget. m) Special Project -means a Project approved and funded (with additional dues) by a subset of Participants (this can also be a single Participant; e.g. when a task is added to a Project contract for work specific to that Participant). n) Special Project Consensus -means a Partnership decision regarding a Special Project made by unanimous vote in favor of a proposed action by all the Representatives (or Alternate Representatives) of those Participants participating in the Special Project, present at a meeting at which a Special Project Quorum is present. For example, if 6 members are participating in a Special Project, at least August 7, 2 018 P a ge 3 of35 090418 HC BOC Page 48 Memorandum of Agreement Triangle Water Supply Partnership 4 must be present for a quorum, and all those present must vote affirmatively for a proposed action to pass. o) Special Project Quorum -means more than one half of the Participants in that Special Project have a Representative (or Alternate Representative) in attendance at a meeting. p) Super Majority Vote -means a Partnership decision made by vote of at least three quarters of the total number of Representatives (or Alternate Representatives). For example, ifthere are 15 Members (and therefore 15 Representatives), 12 must vote affirmatively for a proposed action to pass by Super Majority Vote. 3) Participants: a) All parties to this Agreement are Participants in the Partnership. The original parties to this Agreement are: i) Town of Apex, ii) Town of Cary, iii) Chatham County, iv) City of Durham, v) Harnett County, vi) Town of Hillsborough, vii)Town of Holly Springs, viii) Johnston County, ix) Town of Morrisville, x) Orange County, xi) Orange Water and Sewer Authority, xii)Town of Pittsboro, and xiii) City of Raleigh. b) Eligibility. Governmental entities, water and/or sewer authorities, public water utilities, regulated utilities which own and operate water supply reservoirs, reservoir operators providing water supply-related service within the Triangle Region, and any other entities authorized to participate by NCGS 143-355.8, and in the Neuse or Cape Fear River Basins, are eligible to become Participants ("Eligible Participants"). Notwithstanding this general definition, the Participants shall determine eligibility for any specific entity. August 7, 2018 Page 4 of35 090418 HC BOC Page 49 Memorandum of Agreement Triangle Water Supply Partnership c) Addition of Participants. Eligible Participants may request to join the Partnership by submitting a request in writing to the Chair ("New Participant Request"). The New Participant Request must include acknowledgement and agreement that the Eligible Participant will be bound by the terms of this Agreement. A Super Majority Vote of the Partnership is required to add an Eligible Participant as a party. The Chair will notify existing Participants of a New Participant Request pursuant to paragraph 17(n) herein. The Chair will notify the Eligible Participant within 30 days following the Partnership's decision on the New Participant Request and of the amount of Initial Dues, if applicable. Addition of an Eligible Participant as a party becomes effective upon the Eligible Participant's execution of this Agreement and payment of Initial Dues. d) Withdrawal of Participants. Participants may withdraw from this Agreement with 30 days written notice to all Participants, provided that any residual financial obligations pursuant to paragraph 14 herein shall survive such withdrawal until satisfied. Residual financial obligations will include any outstanding invoices for Dues as well as the withdrawing Participant's share of any Special Project contractual obligations existing at the time of withdrawal. To the extent possible, the scope and cost associated with any such Special Project contractual obligations will be reduced to address the withdrawal of the Participant, with a proportional reduction in the withdrawing Participant's financial obligation related to such Special Projects. No Dues refunds will be made. e) Withdrawal Due to Nonpayment. Any Participant that fails to pay its Dues pursuant to paragraph 14 herein by October 31 is automatically deemed to have withdrawn from the Partnership on November 1 unless 1) the Chair receives a written request from the Participant prior to October 31 explaining the extenuating circumstances that justify the extension of time, and 2) the Partnership decides in a vote occurring before the automatic withdrawal date, to permit an additional 90-day grace period but not extending beyond January 29. 4) Representatives: a) Each Participant's Manager, or designee, shall act for the Participant on matters related to the Partnership. Participants are encouraged to have three professional staff Representatives -the Representative, and First and Second Alternate Representatives -with said Alternate Representatives designated by the Manager, and eligible to vote only when the Representative is not present. b) Representatives and Alternates are expected to stay informed about and to represent their Participant's interests. Each Representative or, when applicable, Alternate Representative, is expected to attend and fully participate in Partnership meetings and calls. Materials presented for discussion should be distributed at least 5 business days in advance of a meeting or earlier, as practical. 5) Officers: At the first official meeting of the Partnership after execution of this Agreement, and then each year at the annual meeting of the Partnership, the Participants shall elect a Representative or Alternate Representative to serve as Chair August 7, 2018 Page 5 of 35 090418 HC BOC Page 50 Memorandum of Agreement Triangle Water Supply Partnership and a Representative or Alternate Representative to serve as Vice Chair, both by Simple Majority Vote. The Vice Chair will perform the Chair's responsibilities when the Chair is unable to do so. The Chair or Vice Chair shall convene Partnership meetings, establish the meeting agendas, and preside at meetings. If neither the Chair or Vice Chair will be present for a meeting, the Chair will appoint a person to preside at that meeting. The Chair and Vice Chair shall have no additional power or authority over the Partnership. While there are no term limits established for the Chair or Vice Chair, it is the intention that the Chair and Vice Chair positions rotate among Participants. 6) Meetings: a) The Participants shall meet as often as required, but no less than annually. Annual Meetings shall be scheduled by the Chair and noticed to all Representatives no less than 30 days in advance. Any matter may be voted on at an Annual Meeting. The Annual Meeting will be held toward the end of each calendar year and include budget adoption , in order to allow for Participants to adequately plan for their upcoming fiscal year budget. b) Meetings will generally be held for the purposes of discussing the activities of the Partnership, planning for future activities, adopting the budget, and providing guidance and direction to the Administrative Agent, Fiscal Agent, and/or project managers, regarding ongoing Partnership activities and Projects. c) The Chair, Vice Chair, or 25 percent of the Participants may call a meeting by providing notice to all Participants ("Called Meeting"). Notice may be made pursuant to paragraph l 7(n) or may be delivered by electronic mail. No Called Meeting may be held with less than five business days ' notice. No matter may be voted on at a Called Meeting that was not noticed at the time the notice of Called Meeting is sent to the Participants. Al1 meetings shall be open to the public and conducted in facilities that would accommodate the public. Meeting times, dates, and locations will be noted on the Partnership's website in a location accessible by the public. Notices of meetings will also be publicly posted on the principal bulletin board of the Administrative Agent, or if the Administrative Agent is not a Member, the entity represented by the Chair. d) Representatives (or Alternative Representatives) may participate in Called or Annual Meetings either in person or by teleconference. 7) Voting: a) A majority of the Participants must be represented by either their Representative or Alternative Representati v e to constitute a quorum for the transaction of business at any meeting of the Partnership. b) Each Participant will have one vote on all matters coming before the Partnership for consideration and the vo te of each Participant will be counted equally. August 7 , 20 18 Page 6 of35 090418 HC BOC Page 51 Memorandum of Agreement Triangle Water Supply Partnership c) If a Participant is not current in paying Dues but is within the allowed grace period and therefore has not been deemed to have withdrawn from the Partnership, then the vote of such Participant's Representative will be counted. If a Participant is not current in paying dues and is not within the grace period for such payment, the Participant shall not participate in any vote, and any vote by such Participant shall be null and void. d) Representatives or Alternate Representatives may participate, including voting, in meetings by any means of communication by which all participating may simultaneously hear each other during the meeting. e) Voting on any matter may occur outside of the Annual Meeting or a Called Meeting only upon the following terms. Any Participant may request a vote of the Partnership in writing with at least 2 business days ' notice to all Participants. Votes taken pursuant to this section require a written affirmative vote (either electronic or hard copy) by the Representative (or Alternative Representative) for each Participant within thirty (30) days of the notice. If any Participant fails to provide an affirmative vote, the requested vote fails. Records of the requested vote, and each Participant 's response, shall be retained as records of the Partnership. f) No proxy voting will be permitted; that is, only the Representative or, if the Representative is not present, the Alternate Representative, may vote on behalf of a Participant. 8) Decisions: a) While it will always be the goal of the Partnership to make decisions by Consensus, this section describes the decision process if Consensus cannot be reached. b) Unless otherwise specified in this Agreement, a Simple Majority Vote shall be used for all matters before the Partnership. c) Super Majority Votes are required for: i) Establishing or changing the Fund 's Annual Target Amount (if Super Majority Vote cannot be reached, the Fund 's Annual Target Amount will be the previous year's amount); and ii) Establishing or changing the dues allocation basis (if Super Majority Vote cannot be reached, the dues allocation basis will be the same as the previous year; however, any changes to a Member's Tier based on number of accounts will be made); and iii) Approving a New Participant Request and establishing the new Participant's Initial Dues. August 7, 201 8 P age 7 of35 090418 HC BOC Page 52 Memorandum of Agreement Triangle Water Supply Partnership 9) Administrative Agent: a) Administrative Agent responsibilities include Partnership Management activities such as maintaining the official roster of Representatives and Alternates , preparing meeting agendas, sending notices for meetings, meeting facilitation and summaries, internal and external communication, technical and administrative document development and review, record retention, and website management. Administrative Agent responsibilities also include serving as or overseeing the Fiscal Agent. b) The Administrative Agent, with approval and direction from the Partnership, may contract for: i) Partnership management support ii) Fiscal Agent services iii) Small Project services iv) Large Project services v) Special Project services c) The Participants hereby authorize the City of Durham to act as the Administrative Agent for the Partnership and recognize and appreciate the willingness of the City of Durham to do so. d) The City of Durham 's actions as the Administrative Agent for the Partnership's General Activities are performed on behalf of the Partnership and not as an instrument of joint agency. e) The Partnership will advise the Administrative Agent regarding financial management and direction of the General Activities under this Agreement. The Administrative Agent will conform with the laws of North Carolina applicable to local governments in the selection of entities to provide services for all Projects and in contracting for such services. f) The Partnership may appoint another Participant, or contract with another organization, to serve as Administrative Agent, upon Simple Majority Vote. 1 0) Fiscal Agent: a) The Participants hereby authorize the City of Durham to act as the Fiscal Agent for the Partnership and recognize and appreciate the willingness of the City of Durham to do so. b) The Partnership may appoint another Participant, or contract with another organization, to serve as Fiscal Agent , upon Simple Majority Vote. c) The Fiscal Agent for the Partnership shall: i) Administer and manage the Partnership Operating Fund, including carrying out its legal , contractual, fiscal , and fiduciary dutie s. August 7, 2018 Page 8 of35 090418 HC BOC Page 53 Memorandum of Agreement Triangle Water Supply Partnership ii) Invoice Members for Dues b y June 1 each year for the upcoming fiscal year. iii) Receive Dues and notify the Chair monthly of any nonpayment issues . iv) Hold Partnership Operating Fund monies ("Funds") in a restricted account, to be used solel y at the request of the Partnership, for the Partnership's activities. v) Disburse Funds only as specifically budgeted in support of the Partnership 's General Activities, Projects, and Special Projects. vi) Provide balance and disbursement summaries for the Partnership 's account(s) at least annually or at more frequent intervals as requested by the Chair or by any Representative. vii) Maintain such books, records , and systems of accounts so that the expenditures of Funds are accounted for as expended on the Partnership 's General Activities, Projects, and Special Projects as budgeted and reported in the Partnership Operating Funds and shall provide same to any Participant within thirty (30) days of request. viii) If the source of funds for any Project Contract is federal funds, comply with the following federal provisions pursuant to 2 C.F.R. § 200.326 and 2 C .F.R. Part 200, Appendix II (as applicable), unless a more stringent state or loca l law or regulation is applicable: Equal Employment Opportunity ( 41 C .F.R. Part 60); Davis-Bacon Act (40 U .S.C. 3141 -3148); Copeland "Anti- Kickback" Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U .S.C. 7401-767lq .) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executiv e Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S .C . 1352); Procurement of Reco vered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324). 11) Partnership Activities: a) The Partnership 's General Activities will include, but not be limited to: i) Identifying and implementing Projects that further the Partnership 's objectives ; ii) Overseeing a Partnership Operating Fund to help implement Projects ; iii) Developing and maintaining a 5-Year Project and Funding Plan which includes a running 5-year plan of Projects including annual target Fund balances, annual spending and revenue amounts , and a Participant dues contribution schedule to fund Projects; iv) Managing Projects through appropriate contractual agreements ; v) Co ordinatin g with appropriate resource agencies and other interested parties; a nd August 7, 2 0 18 P age 9 of 35 090418 HC BOC Page 54 Memorandum of Agreement Triangle Water Supply Partnership vi) Providing periodic reports and status updates to Participants. b) Projects : i) Small Projects : An amount will be budgeted annually to be used for any Small Projects that may come up during the year; this may include individual technical projects that support the mission of the Partnership, outreach, regulatory or legislative assessments , or data summaries, for example. ii) Large Projects: Once approved and created as a Large Project by the Partnership, all anticipated costs for a Large Project shall be included and accounted for in the 5-Y ear Project and Funding Plan (Exhibit 1) as an individual line item . iii) Special Projects: The Participants may seek additional opportunities to cooperate on mutually beneficial planning and capital projects related to water supply resources in the Triangle Region. Participation in a Special Project is at the discretion of each Participant. Such projects are created and defined as described in paragraph 12 below. Once created, Special Projects are included as individual line items in the 5-Year Project and Funding Plan (Exhibit 1 ). 12) Project and Budget Determination: a) Project Development: Votes to create any Project will include approval of a Project Lead Agency, Project Scope, Project Schedule, Project Budget, list of Participants (for Special Projects), and any other information needed to define the Project. i) If any single Project under consideration would be anticipated to increase any Member's Annual Dues in a single year by an amount equal or greater than the Member's projected Annual Dues in any year of the current 5-Year Project and Funding Plan, then upon request of that Member, the Project will be considered a Special Project and as such must be created per Paragraph 12 (a) (iii) below. ii) Small Projects and Large Projects will be created and approved, and can be modified, upon Simple Majority Vote. Participants' Cost Shares will be as defined or amended per Paragraph 14 for Annual Dues. iii) Each Special Project will be created and approved by affirmative vote of all Participants who choose to participate in that Special Project. Participants' Cost Shares will be as defined and approved by the Participants in the Special Project. Modification of a Special Project scope or budget also requires affinnative vote of all Participants in that Special Project. Other Special Project decisions may be made by Special Project Consensus vote. b) Project Recommendations: Project recommendations may be submitted by individual Participants or solicited from interested third parties. Third parties may also present Project recommendations to the Partnership for consideration. August 7, 20 18 Page 10 of 35 090418 HC BOC Page 55 Memorandum of Agreement Triangle Water Supply Partnership c) 5-Y ear Project and Funding Plan: Each year the Partnership will develop a 5-Y ear Project and Funding Plan including a current-year Annual Budget. The 5-Y ear Project and Funding Plan will include the associated dues contribution schedule required to provide funds to support Partnership Management and regular and ongoing projects, as well as to accumulate money reserved for Projects that may require several years of accumulated funds to accomplish, and to maintain a minimum balance of approximately $50,000 in the Partnership Operating Fund. Exhibit 1, attached hereto and incorporated herein by reference, contains the Partnership's initial 5-Year Project and Funding Plan. d) Cost-Shared Funding: Participants should give special consideration to projects that can take advantage of cost-shared funding from outside partners to leverage the Partnership Operating Fund 's budgets . e) Project Financial Restrictions: The Partnership does not intend to take on debt or financial liabilities. Projects will be funded only to levels that do not exceed the Dues collected in any year plus money from previous year collections reserved for Projects that may require several years of accumulated funds to accomplish. Multi-year Project contracts will include a per-year not-to exceed requirement that is consistent with the portion of the existing Partnership Operating Fund set aside for that Project. 13) Project Management: a) Distribution of Funds -Any Participant may serve as the Project Lead Agency for any Project. The Partnership may fund Projects by authorizing the Fiscal Agent to make grants to the Project Lead Agency in installments, lump sum, or as may be appropriate for the Project. b) Project Manager (PM)-A PM will be approved for each Small or Large Project by Simple Majority Vote. A PM will be approved for each Special Project PM by affirmative vote of all participants in that Special Project. PM approval will be based on such factors as interest, capability, geographical location relative to the Project, size of the effort, and providing project management opportunities to all Participants. The PM will provide opportunities for the Participants to shape the scope of work, seek advice and counsel on proposals received and vendor selection, and provide regular status reports to the Participants. c) At a minimum, Project contracts shall include : i) A detailed scope of work statement ii) Schedules for completion of work and disbursement of funds iii) Funding requirement necessary and available to complete the scope of work iv) A per-year not-to-exceed requirement that is consistent with the portion of the existing Partnership Operating Fund appropriated to that project for the current year Augus t 7, 201 8 Page 11 of 35 090418 HC BOC Page 56 Memorandum of Agreement Triangle Water Supply Partnership v) Procedures and conditions for amending, modifying or terminating the contract. 14) Dues: a) Each Member will support the Partnership Operating Fund by payment of Annual Dues to the Fiscal Agent. b) After invoices are received, Annual Dues are due as of July 1 each fiscal year and are considered timely if paid by July 31 of that fiscal year. c) Annual Funding Target for Partnership Operating Fund : / i) The total amount to be collected in Annual Dues each fiscal year will be based on the amount needed to meet the Partnership Operating Fund annual target for the beginning of the fiscal year as shown in the 5-Year Project and Funding Plan adopted by the Partnership at its annual meeting the previous fiscal year. ii) Exhibit 1 shows the initial 5-Y ear Project and Funding Plan including the Fiscal Year 2019 Annual Funding Target for the Partnership Operating Fund. d) Cost Allocation Basis: i) Annual Dues will be allocated according to a three-tiered dues structure based on each Participants' number of water connections at the time of budget adoption: (1) Tier 1: 0-9 ,999 water connections -pays Base Rate (2) Tier 2: 10,000-49,999 water connections -pays 2 times Base Rate (3) Tier 3: 50,000+ water connections -pays 3 times Base Rate ii) The Partnership may alter this basis for allocation of Annual Dues by Super Majority Vote without the need to revise this Agreement. For example, the Partnership may need to alter the cost allocation basis to accommodate a new Participant such as a reservoir operator that does not provide or plan for water connections. The 5-Year Project and Funding Plan adopted each year will include the current cost allocation basis. iii) Allocation of Annual Dues will be done each year at the Partnership Annual Meeting, for the next fiscal year, to provide input for Participant budget planning. iv) Additional costs to individual Participants for Special Projects (Special Projects Dues) will be included in appropriate Participant's dues as approved by the subset(s) of Participants participating in each Special Project. Augu st 7, 2018 Page 12 of 35 090418 HC BOC Page 57 e) Initial Dues : Memorandum of Agreement Triangle Water Supply Partnership i) Initial Dues for fiscal year 2019, shown in Exhibit 1, for each Member, are due the later of 60 days after the effective date of this Agreement, or 60 days after the Member executes the Agreement. ii) For new Participants added after Initial Dues for fiscal year 2019 are adopted, Initial Dues will be based on the date of membership approval and will be the sum of the Participant's share of 1) the current fiscal year Annual Dues, 2) previous years ' (up to 4 years maximum) Annual Dues for any ongoing Projects or upcoming Projects for which funding is being collected ahead of contracting, and 3) any Special Projects Dues for Special Projects in which that Participant wishes to participate. The exact amount of Initial Dues for a new Participant will be determined by the Partnership at the time of New Participant Request approval. New Participant Initial Dues will be allocated appropriately toward funding for Projects by the Fiscal Agent and taken into account by the Partnership during development of the following year's Annual Budget. f) Final Dues: For any Participant that withdraws, Final Dues will be calculated and invoiced to the Participant based on unpaid Dues for the current fiscal year and ongoing Special Projects that include the withdrawing Participant. g) All Dues payments are non-refundable. h) Five-year Planning: For the first five years after this Agreement is effective, Annual Dues are projected to be slightly higher in the first two years to provide for initial planned Projects; the following three years' Annual Dues are slightly lower. It is the Participants' intention that future budgets will be planned with the goal to keep Annual Dues constant during each five-year period; however, changes to planned Projects may require some variation in Annual Dues within five-year periods and the actual amount of Annual Dues will be as adopted each year by the Partnership as part of adoption of the 5-Year Project and Funding Plan. 15) Duration, Automatic Renewal, Amendment and Termination: a) The term of this Agreement shall begin upon the date it is properly authoriz ed and executed by two Participants (Effective Date) and shall end on June 30, 2028 (Initial Term End Date). Thereafter, this Agreement shall become binding on each Participant only after approval and execution of the Agreement by a duly authori z ed representative of the Participant. b) After the Initial Term End Date, the term of this Agreement shall be extended automatically for a period of five years unless all but one Participant has given thirty (30) days prior written notice of withdrawal. c) This Agreement may be terminated by a Super Majority Vote of the Participants. August 7, 201 8 Page 1 3 of 35 090418 HC BOC Page 58 Memorandum of Agreement Triangle Water Supply Partnership d) Any Participant may be removed from the Partnership b y a Super Majority Vote of the Participants. For any Participant who is removed pursuant to this provision, Final Dues will be calculated and invoiced to the Participant as described in paragraph 14 (f). e) This Agreement constitutes the entire agreement between the Parties with respect to its general subject matter. This Agreement may not be changed except in writing signed by all the Parties. 16) Additional agreements: It is understood that no party is obligated to participate in future separate agreements beyond this initial Agreement. 17) Miscellaneous Provisions: a) The Parties each represent, covenant and warrant for the other's benefit as follows: i) Each Party has all necessary power and authority to enter into this Agreement and to carry out the transactions contemplated by this Agreement, and this Agreement has been authorized by Resolution spread upon the minutes of each Party's governing body. This Agreement is a valid and binding obligation of each Party. ii) Neither the execution and delivery of this Agreement, nor the fulfillment of or compliance with its terms and conditions, nor the consummation of the transactions contemplated by this Agreement, results in a breach of the terms, conditions and provisions of any agreement or instrument to which either Party is now a party or by which either is bound or constitutes a default under any of the foregoing. iii) To the knowledge of each Party, there is no litigation or other court, or administrative proceeding pending or threatened against such Party ( or against any other person) affecting such Party's rights to execute or deliver this Agreement or to comply with its obligations under this Agreement. Neither such Party's execution and delivery of this Agreement, nor its compliance with its obligations under thi s Agreement, requires the approval of any regulatory body or any other entity the approval of which has not been obtained. b) The singular of terms used in this Agreement shall include the plural, and the masculine shall include the feminine, and vice versa. c) A signed copy of this Agreement shall be considered as an original. d) The parties intend that this Agreement be governed by the law of the State of North Carolina. In the event of conflict or default that might arise for matters associated with this Agreement, the Parties agree to infonnally communicate to resolve the conflict. If any such dispute cannot be informally resolved, then such August 7 , 2018 P age 14 of 35 090418 HC BOC Page 59 Memorandum of Agreement Triangle Water Supply Partnership dispute, or any other claims, disputes or other controversies arising under this Agreement, shall be subject to resolution in a court of competent jurisdiction. e) If any part of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. If one or more paragraphs, sections sentences, clauses, or phrases shall be declared void, invalid or otherwise unenforceable for any reason by the valid, final judgment or decree of any court of competent jurisdiction, such judgment or decree shall not affect the remaining provisions of this Agreement and the same shall continue to be fully effective and enforceable on the basis that said remaining provisions would have been agreed to by the Parties without the incorporation of such void, invalid or otherwise unenforceable paragraph, section, sentence, clause or phrase. f) In the event of breach of this Agreement, the Parties shall be entitled to such legal or equitable remedy as may be available, including specific performance. g) No provision of this Agreement shall be deemed to have been waived by any party hereto unless such waiver shall be in writing and executed by the same formality as this Agreement. The failure of any party hereto at any time to require strict performance by the other of any provision hereof shall in no way affect the right of the other party to thereafter enforce the same. In addition, no waiver or acquiescence by a party hereto of any breach of any provision hereof by another party shall be taken to be a waiver of any succeeding breach of such provision or as a waiver of the provision itself. h) There are no third-party beneficiaries to this Agreement. i) No Party may sell or assign any interest in or obligation under this Agreement without the prior express written consent of the other Parties. j) The Parties, and all subcontractors, shall comply with Article 2, Chapter 64, of the North Carolina General Statutes. k) Nothing in this Agreement shall be construed to mandate purchase of insurance by any Party pursuant to N.C.G.S. l 53A-435 or N.C.G.S. l 60A-485; or to be inconsistent with Wake County's "Resolution Regarding Limited Waiver of Sovereign Immunity" enacted October 6, 2003; or to in any other way waive any Party 's defense of sovereign or governmental immunity from any cause of action alleged or brought against any Party for any reason if otherwise available as a matter of law. 1) No officer, agent or employee of any party will be subject to any personal liability or accountability by reason of the execution of this Agreement or any other documents related to the transactions contemplated hereby. Such officers, agents or employees will be deemed to execute such documents in their official capacities only, and not in their individual capacities. This section will not relieve August 7, 2018 Page 15 of35 090418 HC BOC Page 60 Memorandum of Agreement Triangle Water Supply Partnership an y such officer, agent or employee from the performance of any official duty provided by law . m) This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. Either Party may convert a signed original of the Agreement to an electronic record pursuant to a North Carolina Department of Natural and Cultural Resources approved procedure and process for converting paper records to electronic records for record retention purposes. Such electronic record of the Agreement shall be deemed for all purposes to be an original signed Agreement. n) Unless otherwise stated herein, all notices provided for herein shall be in writing and shall be sent properly by first-class mail to the parties at the addresses shown below, or to such other person or address as said party may provide in writing from time to time. Any such notice mailed to such address shall be effective upon the date recei ved as shown by the return receipt or otherwise. All notices shall be effective three (3) days after having been deposited , properly addressed and postage prepaid, in the US Postal Service. TOWN OF APEX Marty Stone, Water Resources Director PO Box 250 Apex, N C 27502-0250 marty.stone@ apexnc.org TOWN OF CARY Sarah Braman, Water Resources Engineer PO Box 8005 Cary, NC 27512-8005 sarah.braman @townofcary.org CHATHAM COUNTY Dan LaMontagne, Asst. County Manager & Director, Public Works & Utilities PO Box 1550 Pittsboro, NC 27312 dan .lamontagne@chathamnc.org CITY OF DURHAM Vicki Westbrook, Deputy Director Department of Water Management 101 City Hall Plaza Durham, NC 27701 vicki.westbrook@durharnnc.go v Augus t 7, 201 8 Page 16 of 3 5 090418 HC BOC Page 61 Memorandum of Agreement Triangle Water Supply Partnership HARNETT COUNTY Steve Ward, Director, Public Utilities P. 0. Box 1119 Lillington, NC, 27546 sward@harnett.org TOWN OF HILLSBOROUGH Julie Laws, Utilities Analyst 101 E . Orange St. Hillsborough, NC 27278 Julie.Laws@hillsboroughnc.gov TOWN OF HOLLY SPRINGS Kendra Parrish, P .E., Director of Engineering Town of Holly Springs PO Box 8 Holly Springs, NC 27540 kendra. parrish@holl yspringsnc. us JOHNSTON COUNTY Chandra Coats, Public Utilities Director PO Box 1049 Smithfield, NC 27577 chandra.coats@johnstonnc.com TOWN OF MORRISVILLE Kent Jackson, P.E., Town Engineer 100 Town Hall Drive Morrisville, NC 27560 kjackson@townofinorrisville.org ORANGE COUNTY Howard Fleming, Jr., Engineering/Stormwater Division Supervisor PO Box 8181 Hillsborough, NC 27278 hfleming@ orangecountync.gov ORANGE WATER AND SEWER AUTHORITY Ruth Rouse, Planning and Development Manager 400 Jones Ferry Road Carrboro, NC 27510 RRouse@owasa.org August 7, 2018 Pag e 17 of 35 090418 HC BOC Page 62 Memorandum of Agreement Triangle Water Supply Partnership TOWN OF PITTSBORO Jeff Jones , Planning Director PO Box 759 Pittsboro , NC 27312 jjones@ pittsboronc.gov CITY OF RALEIGH Kenneth Waldroup, Assistant Public Utilities Director PO Box 590 Raleigh, NC 27602 kenneth. waldroup@raleighnc.gov (o) The Town of Cary shall not discriminate on any basis prohibited by law with reference to Cary's obligations under this Agreement. In the discharge of its duties and responsibilities under this Agreement, the City of Raleigh and its employees will abide by the policy of nondiscrimination as set forth in Raleigh City Code § 4-1004. Orange County and its employees will abide by Orange County Non-Discrimination Policy General Government and Administration Policy 11.0. All other parties to this Agreement will comply with the non- discrimination policies approved by their respective elected officials or boards. IN TESTIMONY WHEREOF, the Parties, pursuant to resolutions of their respective governing boards spread upon their minutes , have caused this Agreement to be executed and attested by their duly authori z ed officers and their official seals affixed, the day and year written below. August 7, 20 18 Page 1 8 of35 090418 HC BOC Page 63 Memorandum of Agreement Triangle Water Supply Partnership (Signature) __________ _ Drew Havens, Town Manager Town of Apex DATE: ------------- ATTEST: __________ _ August 7, 2018 Page 19 of35 090418 HC BOC Page 64 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ------------Se an Stegall , Town Manager, Town of Cary DATE: ___________ _ ATTEST: ------------ August 7 , 20 18 Page 2 0 of35 090418 HC BOC Page 65 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ____________ _ Renee Paschal, County Manager Chatham County DATE: ------------- ATTEST: ____________ _ August 7, 2018 Page 21 of35 090418 HC BOC Page 66 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ------------- Thomas J. Bonfield, City Manager City of Durham DATE: ------------- ATTEST:------------- Au gus t 7, 201 8 Page 22 of3 5 090418 HC BOC Page 67 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ____________ _ Paula Stewart, County Manager County of Hamett DATE: ------------------------ ATTEST: ____________ _ THIS INSTRUME.Nl HAS BEEN l3REAUD1TED IN THE MANNER REQU IRED BY THE GOVERNMENT BUDGH D F S 'A ONT L CT August 7, 2018 1Q ........ P age 23 of35 :r: U) m-:a f:) mz :z 0 ;! :!! N m 090418 HC BOC Page 68 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ______________ _ Eric Peterson, Town Manager Town of Hillsborough DATE: ------------- ATTEST: August 7, 2018 Page 24 of35 090418 HC BOC Page 69 Memorandum of Agreement Triangle Water Supply Partnership (Signature) --------------- Char Ii e Simmons, Town Manager Town of Holly Springs DATE: ATTEST: --------------- August 7, 2018 Page 25 of 35 090418 HC BOC Page 70 Memorandum of Agreement Triangle Water Supply Partnership (Signature) _____________ _ Rick Hester, County Manager Johnston County DATE: ------------- ATTEST: --------------- August 7, 2 018 Page 2 6 of 3 5 090418 HC BOC Page 71 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ______________ _ Martha Paige, Town Manager Town of Morrisville DATE: ------------- ATTEST: --------------- August 7, 2018 Page 27 of35 090418 HC BOC Page 72 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ---------------Bonnie Hammersley, County Manager Orange County DATE: ------------- ATTEST: ---------------- August 7, 201 8 Page 28 of 35 090418 HC BOC Page 73 Memorandum of Agreement Triangle Water Supply Partnership (Signature) ---------------Ed Kerwin , Executive Director Orange Water and Sewer Authority DATE: ATTEST:------------- A ugust 7 , 201 8 Page 29 of35 090418 HC BOC Page 74 Memorandum of Agreement Triangle Water Supply Partnership (Signature) --------------Bryan Gruesbeck, Town Manager Town of Pittsboro DATE : ATTEST: -------------- August 7, 20 18 Page 30 of3 5 090418 HC BOC Page 75 Memorandum of Agreement Triangle Water Supply Partnership (Signature) _____________ _ Ruffin Hall , City Manager City of Raleigh DATE: ------------- ATTEST: ____________ _ August 7, 2018 Page 31 of 35 090418 HC BOC Page 76 Memorandum of Agreement Triangle Water Supply Partnership Exhibit 1 Fiscal Year 2019 5-Year Project and Funding Plan Cost Allocation Basis Annual Dues will be allocated according to a three-tiered dues structure based on each Participant 's number of water connections at the time of budget adoption: a) Tier 1: 0-9,999 water connections -pays Base Rate b) Tier 2: I 0,000-49,999 water connections -pays 2 times Base Rate c) Tier 3: 50 ,000+ water connections -pays 3 times Base Rate Large Projects • Regional Water Shortage and Response Planning: This project will support regional reliability, resiliency and redundancy, using the Interconnection Model developed by the Jordan Lake Partnership, and the North Carolina Division of Water Resources ' OASIS model of the Neuse/Cape Fear Basins, to further understand the capabilities and limits of the Triangle Region's present water supply network . The goal will be to estimate infrastructure investments needed to meet future needs -at both the regional and local scale -during sustained or short-term shortages or constraints such as short-term or longer-term infrastructure issues , water quality issues, or long-term regional drought. • Triangle Regional Water Supply Plan: This Plan will be much more than a simple update of the Jordan Lake Partnership 's Plan. This new plan will include the larger Triangle Water Supply Partnership membership and a comprehensive evaluation of potential water sources. • Emergency Spill Response and Mitigation Plan Coordination: Develop an appreciation for how each supplier's responses rely on coordination with others, and lay the ground work for that coordination & pre-planning by: assessing potential types, sources, and risks of sudden contamination of raw water supplies; e.g., tanker spill, airline crash, petroleum pipeline release, etc.; identify how consequences and responses to such incidents would differ according to the water supplies affected; e.g., regional sources, such as Falls/Jordan Lakes, or more local supplies, such as University Lake; possible project elements might include a regional inventory oflocal response plans & capabilities, opportunities to collaborate, suggestions on best practices, etc. • Interconnections Model Maintenance: The Interconnections Model will be updated about every five years. The Regional Water Shortage and Response Planning Project will effectively update the Jordan Lake Partnership 's Interconnections Model so the first anticipated occurrence of this project is FY24. August 7, 2018 P age 3 2 of 35 090418 HC BOC Page 77 Memorandum of Agreement Triangle Water Supply Partnership Exhibit 1 Fiscal Year 2019 5-Year Project and Funding Plan Table 1: Triangle Water Supply Partnership 5-Vear Project and Funding Plan Budgeted Expenses FY19 FY20 FY21 FY22 A. Partnership Management FY23 _ Partners~ip Manage~e.!!!1:upport $ 75,000 $ 75,000 $ 78,000 ,$.~00.2..._..J 81,00~ B. Small Projects _g~.t~ ~mmaries, regulatory eval~ation,~~ach! ~ _$ 2_4,0~~-$ 36,000 $ 30,000 $ 30,000 $ 301._0_oo __ C. Large Projects 1. Regional Water Shortage and Response Planning 2. Interconnection Model Maintenance (FY24) 3. Triangle Regional Water Supply Plan 4. Emergency Spill Response and Mitigation Plan Coordination Total Annual Expenditures Total Dues Partnership Operating Fund Target (beginning of year) Expected End-of-Year Fund Balance (carry over to next year) August 7, 2018 $150,000 $249,000 $249,600 $249,600 $ 600 $250,000 $150,000 $111,000 $358,000 $108,000 $261,000 $300,000 $216,000 $216,000 $216,000 I $300,600 $405,600 $263,600 $371,600 $189,600 $ 47,600 $155,600 $110,600 Page 33 of 35 090418 HC BOC Page 78 Memorandum of Agreement Triangle Water Supply Partnership Exhibit 1 Fiscal Year 2019 5-Year Project and Funding Plan Table 2: Triangle Water Supply Partnership Initial Dues and Planned Annual Dues Initial Dues Planned Annual Dues Metered Member Connections Tier FY19 FY20 FY21 FY22 Town of Apex 15,000+ 2 $20,800 $25,000 $18,000 $18,000 Town of Cary 64,000+ 3 .s~1,_~oo $37,500 $27,_900 $27,000 -~-Chatham County 8,000+ 1 $10,400 $12,500 $9,000 $9,000 ~ty_ of 12u_rha~ ss,900+ 3 $~1,200 $37,500 $27,000 _ $27})<}0 ---,-,---...---~-. Harnett County 37,000+ 2 $20,800 $25,000 $18,000 $18,000 Town of Hillsborough 5,000+ 1 $10,400 $12,5~0---$9,000 $9,_~o . ----Town of Holly Springs 13,000+ 2 $20,800 $25,000 $18,000 $18,000 Johnsto~ C~>Unty 29,000+ 2 $20,800 $25,000 J.18,0~0. _ $18_,£~--....,.,..,.._ -· --..----Town of Morrisville 0 1 $10,400 $12,500 $9,000 $9,000 Orange County 0 1 $10,400 $12,500 $9,000 $9,000 -...,...._ ... OWASA 18,000+ 2 $20,800 $25,000 $18,000 $18,000 Town of Pittsboro < 10,000 1 $10,~00 $12,500 _$9,000 __ $9,000 ---:--..._ -·· ------City of Raleigh 168,000+ 3 $31,200 $37,500 $27,000 $27,000 TOTAL DUES $249,600 $300,000 $216,000 $216,000 Base Rate $10,400 $12,500 $9,000 $9,000 3-tiered dues based on # of connections: 0-9,999 Connection= Base Rate 10,000-49,999= 2x Base Rate 50,000-up= 3x Base Rate THIS INSTRUMENT HAS BEEN (!lREAUDITf:0 IN THE MANNER REQUIRED BY THE WCAL GOVEHNMENT BUDGET . D ltffiCAhCO'NTr'mlA~ August 7, 2018 FY23 $18,000 $2?,0~0 $9,000 $27,000 $18,000 $9,000 $18,000 $18,000 $9,000 $9,000 $18,000 ?_9,00~ $27,000 $216,000 $9,000 Page 34 of 35 090418 HC BOC Page 79 Memorandum of Agreement Triangle Water Supply Partnership Table 3: Triangle Water Supply Partnership FY19 Annual Budget Carry Over from Previous Year Total Dues Partnership Operating Fund Target (beginning of year) Expenditures A. Partnership Management FY19 Annual Budget $0 $249,600 $249,600 Pa~tnership Management Suep~t $ 75,0QQ_ B. Small Projects _pata su.m_maries:...regulatory evalua_!it~~ ?utreach, ~tc. C. Large Projects 1. Regional Water Shortage and Response Planning Total Annual Expenditures Expected End-of-Year Fund Balance (carry over to next year) August 7,2018 $ ~4,000 $150,000 $249,000 s 600 Page 35 of 35 090418 HC BOC Page 80 Board Meeting Agenda Item Agenda Item __ 4~_-_L.tf~- MEETING DATE: September 4, 2018 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Certification of Local Funds and Accounting Information for Harnett Regional Jetport, Terminal Site Improvements -Design & Permitting Assistance REQUESTED BY: Barry Blevins, Director, General Services REQUEST: Request approval from Board of Commissioners for local match of $13,476.00 for Aid submission for the Design and Permitting Assistance efforts for the Terminal Site Improvements at Harnett Regional Jetport. The total grant budget will be $134,759 utilizing $121,283.00 of available NPE funding and $13,476.00 local match. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C:\Users\bblinson \Desktop\agendaform2018.docx Page I of I 090418 HC BOC Page 81 N .C. Department of Transportation-Division of Aviation State Aid to Airports Program AIRPORT NAME: Harnett Regional Jetport DESCRIPTION: Terminal Site Improvements -Design & Permitting Assistance WBS #: 36237 .25 .17.1 STI # fifapplicable): AV- Certification of Local Funds and Accounting Information Total State Aid Grant: ___________ Federal Block Grant: $121,283 --------------- Local Matching Funds Required: _$_1_3_.4_7_6 ___ _ representing a _1_0_% _____ Local Share of the Project "*Federal/Sta te Share amounts are always rounded down; Local Share is a lwa ys rou nded u p . 1. Accounting System Inform ation Official Name of Sponsoring Agency: _c_o_u_nt_y_o_f_H_a_m_e_tt ______________________ _ Name of Budget Official Responsible for Project Accounting: _K_im_be_rl_y_H_o_n_e_y_cu_tt _____________ _ Title of Budget Official Responsible for Project Accounting: _F_in_a_n_ce_o_ffi_c_er _______________ _ Budget Official Address: _4_2_0_M_c_K_in_n_e_y_P_kwy __________________________ _ Lillington, NC 27546 Budget Official Telephone Number: _9_10_-_89_3_-6_0_9_3 _____ _ Email:--------------- 2. Certification of Local Funds Availability & Single Audit Accounting I hereby certify that the local matching share of $13,476 required for this project has been officially approved, placed into the budget of the Sponsoring local governmental unit and will be available for expenditure upon execution of the State Aid to Airports Grant Agreement and start of this project. I further certify that the authority of the Sponsoring local governmental unit to enter into contracts with the state of North Carolina has been re viewed by the governmental attorney and, in his opinion, the Sponsoring local gov ernmental unit is duly authorized to commit the Sponsor to an Agreement with the North Carolina Department of Transportation. I further certify that all expenditures on this project will be accounted for in a manner consistent with the requirements of the State Auditor, that the Sponsor has made appropriate arrangements to have its accounts audited on an annual basis in conformance with the Single Audit Act of the State of North Carolina, and that each annual Single Audit will contain the required information about this project. f' Signed: ____________ _ Title: Paula Stewart, County Manager Official Name of Sponsoring Agency: County of Harnett ------------------------------- Date: 090418 HC BOC Page 82 ~ STATI: m No1u11 CAROLI:\A ~ DEPARTMENT OF TRANSPORTATION AV-508 Pre Bid DBE/MBE/WBE Goal Notification and Certification A irport Name : Harnett Regional Jetport WBS Number: 36237.25.17 .1 Project Description :Terminal Site Improvements DBE/MBE/WBE Goal: N/A (Design & Permitting) I acknowledge the above goa l and certify that it was used in the bid documents for the project according to the applicable federal law CFR Title 49 Part 26 and state statues GS 136-28.4; EO 106; GS 143-48 ; GS 136-28.10 Sponsor Signature Date Paula Stewart, County Manager Name, Title UPLOAD FORM TO COINCIDING APPLICATION AND/OR CHANGE REQUEST IN PARTNER CONNECT UNLESS IT'S A PAPER GRANT. AV-508 (2/18) 090418 HC BOC Page 83 A STATI or NoRnt CAROLI~A ~ DEP~\RTME~f OF TRANSPORTATION "-..,..,.. DIVISION OF AVIATION ,, ~ NCUH , ... ROllNA O!PARTMCNT or llANHOHATIOt,, AV-509/AV-510 DBE/MBE/WBE/HUB VENDOR COMMITMENTS/AWARDS/PAYMENTS AIRPORT NAME: Harnett Regional Jetport WBS #: 36237 .25.17 .1 CONTRACTOR PAY REQUEST#: N/ A -------FINAL D Instructions: Select the Final button if this is the last payment for this project If any percentages are not 100%, then also submit an AV-514. The "lo column includes total payment, including the current payment to meet the goal. Payor SAP Vendor/Sub SAP Awards and Billings Date Paid to Name Payor Name Vendor/Sub Committed Award Total Prior Payments Vendor/ Sub this ReportlD Report ID ($) AV-509 ($) (AV-510) Current Payment($) Total($) Invoice $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 ,. TOTALS $0.00 $ 0.00 $ 0.00 $ 0.00 PAYOR TITLE: "lo 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% r~~~~ rtn~ ~1 I FllW'(eOf-Rce!, ~ ~;J SPONSOR NAME: SPONSOR TITLE: !Director, General Services I Barry Blevins Notes: NIA -Terminal Site Improvements (Design & Permitting) (AV-509/ AV-510) (5/18) Form must be complete in order to be processed. Incomplete forms will be returned which will delay reimbursement request. For SAP Payor Report ID and SAP Vendor/Sub Report ID, please go to https://www.ebs.nc.gov/VendorDirectory/default.html to verify IDs. 090418 HC BOC Page 84 TALBERT & BRIGHT, INC. PROJECT NO: 2701-1801 Grant No (WBS): 36237.25.17.1 PROJECT NAME & LOCATION: OWNER CONTACT INFO: ENGINEERING AND PL.ANNING CONSULTANTS WILMINGTON. NORTH CAROLINA [910) 763-5350 GRANT DESCRIPTION: Expires: Terminal Site Improvements -Design and Permitting NCDOT I INVOICE REIMB. DATE PAYEE .. • .. C • ... .. UI a, C ! f IL Talbert & Bright, Inc. Talbert & Bright, Inc. Talbert & Bright, Inc . Withers Ravenel WithersRavenel GeoTechnologles Talbert & Bright, Inc. (Permit) Harnett County FY15 NPE Funds $ FY16 NPE Funds $ Local Share: $ 57,799.00 63,484.00 13,476.00 INVOICE INFORMATION DESCRIPTION OF COSTS 1801 Terminal Site Improvements· Project Formulation 1801 Terminal Site Improvements -Design and Permitting Assist. 1801 Terminal Site Improvements -Grant Administration 1801 Terminal Site Improvements -(Sub) Topographic Survey --·-TOTAL Proj I INVOICE No AMOUNT 1801 16,600.00 1801 96,900.00 1801 5,600.00 1801 5,100.00 1801 Terminal Site Improvements -(Sub) Topographic Survey (Optlonal Lump Sum) 1801 1 600.00 1801 Terminal Site Improvements -(Sub) Geo Tech Investigation Testing 1801 8,059.00 1801 Terminal Site Improvements -Subconsultant Fixed Fee 1801 ' 1,400.00 1801 Terminal Site Improvements -Permit Fee Allowance 1801 500.00 Future Reimbursements SUBTOTAL PROJECT TO DATE:1134,759.00 (double check)l 134,759.00 PROJECT BUDGET: 134,759.00 --------------------(double check) 134.759.00 BUDGET REMAINING (OVER BUDGET): o.oo ----------------1----·-- ------------------------Total Budget: $ -TBI 120,soii:oo Wtthers 5,700.00 Ravenel GeoTech 8,059.00 134,259.00 RS-2 Breakout 134,759.00 90% 4% 6% PERCENT BUDGET USED TO DATE: 100% Grant Budget by A-Code 36237.25.17.1 Barry Blevins. Director General Services Harnett Regional Jetport 200 Alexander Dr. Cathy Ryals 910-893-7557 Lillington, NC 27546 f: 910-893-2662 o • 910-814-6152 f • 910-814-8263 Barry Blevin PO Box 940 CATEGORY CODE ASSIGNMENT LAND PROJ. ADMIN PREL ETC ENG INSPEC CONST. EQUIP MISC TOA AMOUNT OF 101 102 103 104 105 106 107 108 REIMB. 16,600.00 96,900.00 I 5,600.00 5,100.00 600.00 8,059.00 1,400.00 500.00 I I ; l I I t i 121,283.10 o.oo I 30,859.oo o.oo I 103,900.00 0.00 o.oo I o.oo I o.oo 121,283.10 0.00 30,859.00 0.00 103,900.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00. 0.00 100% 100% R/1nt 090418 HC BOC Page 85 HARNETT REGIONAL JETPORT WORK AUTHORIZATION FOR PROFESSIONAL SERVICES April 30, 2018 Revised May 21, 2018 Revised June 7, 2018 Work Authorization No.18-01 Terminal Site Improvements TBI Project No. 2701-1801 Grant No. 36237.TBO It is agreed to undertake the following work in accordance with the provisions of our Contract for Professional Services. Description of Work Authorized:. The Engineer shall provide professional services for the Design and Permitting of the Terminal Site Improvements and related work for the Harnett Regional Jetport. The scope of professional services will generally be as described below, and in the attached Work Hour Estimate. Currently, the existing tenninal building provides inadequate space to fully support general aviation needs. The total size is 1,900 SF, which is 2,600 SF below the current NCDOT System Plan goal of 4 ,500 SF. Rather than expand the existing terminal building, the County determined it would be better to demolish the existing structure and replace with a new terminal building . This project will provide site preparation and supporting infrastructure necessary to support the proposed 6,900 (approximate) square feet. two story terminal building. The Project Formulation phase of this project includes coordination with the Airport regarding project scope, budget and schedule, and development and coordination of &ubconsultant work scopes. Also included, is the coordination with the Airport on options for the location and access to a temporary terminal building , so the Airport can stay in operation during the construction of the new terminal building. The Design Phase will provide site improvements to support both the proposed new terminal and temporary terminal site. The site design includes site grading, paving. storm drainage, parking, access road improvements, utilities, sidewalks, fencing. and sedimentation and erosion control measures. It is expected the temporary terminal will be a mobile structure, provide office space, public space, airside access to pilot's and passengers, and provide landside access and parking for the public. Also included in the Design Phase is the preparation of a Simple Written Record to meet the NEPA requirements for the project. In the event that additional Environmental Documentation is necessary, it will be performed as Additional Services . As part of the Design Phase, the Engineer will review FAA Order JO 6560.20C Siting Criteria for Automated Weather Observing Systems dated September 6 , 2017 and verify compliance/issues with the existing AWOS site. It is anticipated there may be compliance issues. The Engineer will then provide information to the NCDOA and FAA and coordinate with the FAA to determine if the existing location of the AWOS is acceptable or whether the AWOS can be modified to be made acceptable. It is uncertain whether the existing AWOS can remain at its existing location adjacent to the terminal building or will need to be relocated once the new terminal building is constructed . The AWOS unit has been previously mod ified to accommodate the construction of an adjacent hangar. The Engi neer will also coordinate the mitigation options available to keep the AWOS operational during construction of the new terminal bui lding. If it is determined that the AWOS must be modified or relocated, this work authorization will be amended to accommodate the AWOS modification or relocation scope of work. 2701 -1801 1 of 7 Work Authorization 090418 HC BOC Page 86 During preliminary review, it was identified that there could be clearance issues between the new terminal building and the existing Jet-A offload fueling point and the Avgas tank/dispenser. During the design phase, a review will be performed of NFPA 407 Standard for Aircraft Fuel Servicing, 2012 Edition, to confirm NFPA requirements. In addition , the requirements will be coordi nated with the local Fire Marshall to determ ine if the existing Jet-A offload fueling point and the Avgas facilities at their existing locations are compatible with the new terminal building or whether either will need to be relocated . If it is determined that modification or relocation of either or both is required, this work authorization will be amended to accommodate that scope of work. Once the design phase is near completion, Permitting Services will commence . Talbert & Bright will prepare, submit and coordinate comments and revisions with the NCDOA and the County of Harnett for Site Plan Review. In addition, the State Erosion and Sedimentation Control Permit and NC DOT Driveway Permit submittals will be prepared, submitted and comments and revisions coordinated as required . It is not anticipated that a State Stormwater Permit will be required . In support of the site design, a Topographic Survey, Geotechnical Investigation and Asbestos & Lead Based Paint Testing are needed and will be performed by subconsultants. Subsurface Investigation will be performed within the limits of the new terminal building, site work and existing parking lot. The topographic survey will include this same area, plus possible temporary terminal building locations. Grant Administration Phase Services will be provided including developing a new grant application in EBS/Partner Connect, preparing the necessary grant application paperwork, coordinating grant application with the County of Harnett and NCDOA, and grant administration assistance to include preparation of reimbursement requests, quarterly reports , RS-2 forms, and final grant .closeout documentation. Deliverables will include 60% Design Submittal , 90% Design Submittal and Final Drawing Set Submittal. The 60% Design Submittal will include existing conditions plan, temporary terminal location and site layout plan . The 90% Design Submittal will include Plan Sheets , Technical Specifications, Engineer's Report and an Itemized Opinion of Probable Construction Costs . All deliverables will be submitted in accordance with the AV-100 Checklist (Rev. 10-30-2015). Estimated Time Schedule: • Topographic Survey ................................................... 30 calendar days from NTP • Geotechnical Investigation ......................................... 30 calendar days from NTP • Asbestos & Lead Based Paint Tes ting ....................... 45 calendar days from NTP • 60% Design Submittal ................................................ 45 calendar days from NTP • 90% Design Submittal ................................................ 70 calendar days from NTP • Final Drawing Set Submittal ..................................... 100 calendar days from NTP The Engineer shall proceed once the Grant Execution and Notice to Proceed is issued by the NCDOA, unless otherwise directed by the Sponsor. Cost of Services: The method of payment for the Project Formulation, Design and Permitting , and Grant Administration Phase Services shall be lump sum in accordance with Section V of the Contract. The method of payment for Subconsultant Services for the Topographic Survey will be lump sum with an optional lump sum item should the services be required, plus a fixed fee . The method of payment for Subconsultant Services for the Geotechnical Investigation and Asbestos & Lead Based Paint Testing will be actua l cost of services, plus a fixed fee. Subconsultant budgets shall not be exceeded without approval by the Owner. 2701-1801 2 of 7 Work Authorization 090418 HC BOC Page 87 Summa of Costs $16 600 .00 $96,900.00 $5,600.00 $5100.00 sum $600.00 Subconsultant Geotechnical Investigation and Asbestos & Lead Based Paint Testln -Geotechnol les Inc. bud et $8 059 .00 Fixed Fee -Subconsultant Services $1400.00 Total $134 259.00 Agreed as to scope of services, time schedule, and budget: Approved : P, . 1 ,< b.Sh: kd <t:,-k: For County of Hamett Date: J ·'J_ lo ---(B w~LWUcL:1fl ~ 2701-1801 For Talbert & Bright, Inc. Date: ____________ _ Witness 3 of 7 Work Authorization 090418 HC BOC Page 88 of Costs $16 600.00 $96,900.00 $5 600.00 $5100.00 $600.00 Subconsultant Geotechnical Investigation and Asbestos & Lead Based Paint Testln -Geotechnol les Inc. bud et $8 059 .00 Fixed Fee -Subconsultant Services 1400.00 Total $134 259.00 Agreed as to scope of services, time schedule, and budget: Approved : For County of Hamett For Talbert & Bright, Inc. Date: ____________ _ Date:. ____________ _ Witness Witness 2701-1801 3 of7 Work Authorization 090418 HC BOC Page 89 Summa of Costs $16 600.00 $96 900.00 $5,600.00 $5,100.00 sum $600.00 Subconsultant Geotechnical Investigation and Asbestos & Lead Based Paint Testin -Geotechnol ies Inc. bud et $8,059.00 Fixed Fee -Subconsultant Services $1400.00 Total $134 259.00 Agreed as to scope of services, time schedule, and budget: Approved: For County of Hamett For Talbert & Bright. Inc. Date:. ____________ _ Date: ____________ _ Witness Witness 2701-1801 3 of7 Work Authorization 090418 HC BOC Page 90 Summa of Costs Fixed Fee -Subconsultant Services Total $16,600.00 $96 900.00 $5,600.00 $5100.00 $600.00 $8 059.00 $1400.00 $134 259.00 Agreed as to scope of services, time schedule, and budget: Approved: For County of Hamett For Talbert & Bright, Inc. Date:. ____________ _ Date: ____________ _ Witness Witness 2701-1801 3 of7 Work Authorization 090418 HC BOC Page 91 Summa of Costs $16,600 .00 $96,900.00 $5,600.00 $5,100.00 $600 .00 $8,059.00 Fixed Fee -Subconsultant Services $1,400.00 Total $134 259.00 Agreed as to scope of services, time schedule , and budget: Approved: For County of Hamett For Talbert & Bright, Inc. Date: ____________ _ Date :. ____________ _ Witness Witness 3 of7 Work Authorization 090418 HC BOC Page 92 Work Hour Estimate Terminal Site Improvements Harnett Regional Jetport April30,2018 Revised May 21, 2018/June 7 , 2018 TBI No. 2701 -1801 Project Formulation 1 Prepare Wor1< Authorization and De velop Manhour Estimate. Coordi nate with Owner and NCDOA . 2 Develop and Coordinate Subconsultant Work Scope and Subcontracts for Surveying. 3 Coordinate NEPA Requ irements with NCDOA. 4 Identify Options for Temporary Terminal Building Locations . Develop Sketch Plans, Re view Utilities, Security and Airslde end L.andslde Access . Coordinate Final Location with the AJroort and NCDOA. 5 Develop Project Budget. Coordinate with the Owner. 6 Develop MS Project Schedule. 7 Coordinate Comments and Revisions with Owner and NCDOA for Work Scope, Manhour Esti ma te, Project Budget and MS Proj ect Schedule. Manhour Total uborExpensea Classlflcatlon Princioal Prolect Man-r En<:1ineer IV Enaineer Ill Adm in lV Subtotal • Labor Exoenses (without Multiolierl State Aud ited Overhead Rates Subtotal • Labor Expenses Dlrec:t Expenses Expense Deacription UPS/FedEx ShioplnQ Subtotal • Expenses Total · Project Formulation Prin PM 2 6 1 4 0 0 4 12 1 4 , 2 1 4 10 32 !overhead Rate: Overhead Subtotal: Proft1: Capital Costs: Unit Pa ckeQes 2701-1801 4 of7 E4 E3 M 8 0 2 4 0 4 2 0 0 16 8 2 4 4 1 4 4 0 8 0 2 16 11 Rate Estimated Estimated Manhours Cost $75.00 10 $750.00 $68.00 32 $2,176.00 $43.50 46 $2,001 .00 $36.50 16 $584.00 $23.00 11 $253.00 115 $5,764.00 159.05% + $9,167.64 $14,931 .64 11.00% + $1 ,642.48 0 .30% + $17.29 Unit Rate Estimated Estimated Units Cost $8.50 3 $25.50 $25.50 Lump Sum : $16,616.91 use: I $16,600 .ooj Work Authorization 090418 HC BOC Page 93 2701-1801 Work Hour Estimate Terminal Site Improvements Hamett Regional Jetport April 30, 2018 Revised May 21, 2018/June 7, 2018 TBI No. 2701-1801 Dealan and Pennitting Services 1 Complete Detalled Site Visit and Field Review. Document Field C<>nditions. 2 Environmental Documentation . Prepare and Submit Slmple Written Record. 3 Coordinate Existing UUlity Locations with Harnett C<>unty and Utility Companies . 4 Review Topographic Survey, Geotechnlcal Investigation and Asbestos & Lead Based Paint Inspection Report. 5 C<>mplle Base Mapping. 6 Review AWOS Siting Criteria. Determine if Existing AWOS Location is Acceptable with the New Terminal Building with the FAA and NCDOA. Coordinate Possible Remediation Actions to meet FM and NCDOA AWOS Sitino Standards. 7 Develop Drawings, Submit/Confirm Separation Requirements between Fuel Farm Off Load Fueling Point and Avgas Facilities and the New Terminal Building with Local Fire Marshall. Determine any Modification or Relocation Reauirements. 8 Coordinate Access to Existing Infrastructure with Sponsor and FBO. Develop Sequence of Construction to Reduce Impacts to Airport Operations During Construction. Review with Sponsor Options to Maintainino FBO/Fuelino durino Construction. 9 One (1) On-site Coordination Meeting to Discuss Final Temporary Terminal Location. Airside Atce$S, Landside Access and FBO Ooerations. 10 Coordinate Finish Floor Elevation and Utility Locations with Architect. 11 Plan Set Development Project Safety Plan and Notes Existing Conditions Plan Demolition and Removal Plan Temporary Terminal Layout Plan. Grading/Paving Plan, Utilities and Details (2 Sheets) New Terminal Building Site and Paving Plan Grading and Drainage Plan Utility Plan Typical Section and Miscellaneous Details Storm Drainage and Utility Details Pavement and Fencing Details Sedimentation & Erosion Control Plan Sedimentation & Erosion Control Notes and Details Marking Plan 12 Prepare Project Specifications. Coordinate with Architect. 13 Compute Project Quantities end Prepare Engineer's Opinion of Probable Cost. 14 Prepare Engineer's Report . 15 Engineering Quality Control. Review and Revisions . 16 Review NCDOA Comments and Attend 60% Design Meeting With Sponsor. Address Comments and Make Required Revisions. 17 Review NCDOA Comments and Attend 90% Design Meeting with Sponsor. Address Comments and Make Required Revisions. 18 Prepare Erosion Control Calculations for Design and Permitting. 19 Prepare and Submit NCDENR Sediment and Erosion Control Appllcallon. Address NCDENR Comments end Make Required Revisions. 20 Prepare and Submit Plans to Hamett County for Site Plan Review. Address Harnett County Comments and Make Required Revisions . 21 Prepare and Submit Plans to NCDOT for Driveway Permit. Address NCDOT Comments and Make Required Revisions. 22 Preparation for and Attendance at County Board of Commissioner Meetings to Provide Project Updates (2 Meetings). Manhour Total 5 of7 Prin 0 0 0 0 0 2 1 1 2 0 0 0 1 4 2 2 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 4 25 PM E4 E3 A4 0 8 8 0 1 4 0 0 4 4 4 0 4 4 0 0 0 8 16 0 16 16 8 2 4 4 4 1 8 8 4 0 8 8 4 0 0 4 6 0 1 4 8 0 1 2 8 0 1 2 8 0 12 16 16 0 4 8 16 0 4 8 16 0 4 8 8 0 2 2 4 0 1 2 4 0 1 2 8 0 1 8 12 0 2 8 12 0 1 2 4 0 8 16 12 16 2 8 16 2 2 8 8 2 8 4 4 0 2 4 8 2 2 4 8 2 4 8 12 0 4 8 16 0 8 16 24 0 4 8 8 0 16 16 0 0 140 240 294 27 Work Authorization 090418 HC BOC Page 94 Work Hour Estimate Terminal Site Improvements Harnett Regional Jetport April30,2018 Revised May 21, 2018/June 7, 2018 TBI No. 2701-1801 Lab Ex or ,penses Cluslflcatlon Princioal Prolect ManaQer Enoineer JV Engineer Ill AdmlnlV Subtotal· Labor EXDenses (without Multiplier) State Audited Overhead Rates Subtotal • Labor ExpenHs D lrect Expenses Expe115e Description Mileaae (210 miles@ $0.555/mlle) loverheed Rate: Overhead Subtotal: Profit: CepitaJ Costs: Unit Trip Plan Reproduction -30" x 42" Black & White Prints (78 Prints x 4 Plan Sets) Sheets Plan Reproduction -30' x 42' Color Prints (2 Prints x 4 Plan Sets) Sheets Specification Reproduction Pages 8.5" x 11' black & white (500 coples/co11er/di11lders/punch/blnd) UPS/FedEx ShippinQ PackeQes Subtotal • Expenses Total· OHign and Penmlttlng Sarvlces 2701-1801 6 of 7 Rate $75.00 $68.00 $43.50 $36 .50 $23.00 159.05% 11.00% 0 .30% Unit Rate $116.55 $1 .40 $15.94 $0.08 $8.50 Estimated Manhours 25 140 240 294 27 726 + Estimated Units 4 312 8 2 ,000 16 Estimated Cost $1 ,875.00 $9,520.00 $10,440.00 $10,731 .00 $621 .00 $33,187.00 $52,783.92 $85,970.92 $9,456.80 $99.56 $95,527.29 Estimated Cost $46620 $436.80 $127.52 $160.00 $136.00 $1,326.52 Lump Sum : $96,853.81 USE: I $96,900.00J Wort< Authorlz:atlon 090418 HC BOC Page 95 2701-1801 Work Hour Estimate Tennlnal Site Improvements Harnett Regional Jetport April 30, 2018 Revised May 21, 2018/June 7, 2018 TBI No. 2701-1801 Grant Administration 1 Review EBS/Partner Connect (Project Request) Record . Prepare Initial Budget from Work Authorization. Review and Identify Funding Source. Provide Input for MS Project Schedule Specific to Servicing Grant. 2 Prepare Forms AV-500, 503, 508,509,510 and Letter-of-Request from Sponsor to NCDOA . Coordinate Sponsor Approvals on forms and Letter. Coordinate with Sponsor, NCDOA-APM, NCOOA-GA for EBS/Partner Connect (Request for Aid) Readiness . 3 Finalize Budget and Sponsor Information in EBS/Partner Connect (Request for Aid). Upload Scanned Documentation . Coordinate with Sponsor PIN Approval of Application . 4 Coordinate Completion of FAA Grant Assurances and Certification Forms and Iran Divestment Form with Sponsor. Upload to EBS/Partner Connect. 5 Monitor, Track and Communicate as Necessary with NCOOA and Sponsor as Grant Application Progresses Through Partner Connect Phases . 6 Grant Administration Assistance Including Reimbursement Claims, Updates to Grant Budget, Secure Subcontractor Invoices, Coordinate Quarterly Reports and Assist NCDOT-GA with Questions, etc. as Outlined In the AV-103 Checklist. 7 Preparation of RS-2 Form(s) as Required for NCDOA. Manhour Total Labor Expenses Classtflcatlon Proiect Manaoer EnnineerlV Enolneer Ill Grant Administration Admln IV Subtotal • Labor Fwnanses State Audtted Overhead Rates Subtotal • Labor Expenses Total • Grant Administration Services lum sum Total· Subconsultant Services Fixed Fee· Subconsultant Services PM 1 0 0 .5 0 0 0 0.5 2 lovemead Rate: Ovemead Subtotal: Profit: Ca Ital Costs: 7 of7 E-4 E3 GA 0 0 2 0 0 8 0 0 4 2 0 2 2 0 6 4 0 24 0 0 1 8 0 <&1 Rate Estimated Manhours $68.00 2 $43.50 8 $36.50 0 $30.00 47 $23.00 2 59 159.05% ... 11.00% ... 0.30% ... Lump Sum : USE: I Use A4 0 0 0 0 0 0 2 2 Estimated Cost $136.00 $348.00 $0.00 $1,410.00 $46.00 $1,MO.OO $3,085.57 $5,025.57 $552.81 $5.82 $5,SM.20 $5,584.20 $5,600.00J $5,700.00 $8,059.00 $13,759.00 $13,960.00 $1,-400.00! Work Authorization 090418 HC BOC Page 96 HARNETI REGIONAL JETPORT 090418 HC BOC Page 97 March 20, 2018 Talbert & Bright, Inc. 4810 Shelley Drive Wilmington, NC 28405 910-763-5350 phone 910-762-6281 fax RE : Harnett Regional Jetport (HRJ)-Terminal Site Improvements WR# 03140087.10 Dear: Lisa Caddell WithersRavenel (WR) is pleased to present this Proposal for Professional Services to Talbert & Bright, Inc. (Client) for providing land surveying services for the Harnett Regional Jetport (HRJ) -Terminal Site Improvements project located in Erwin, North Carolina. This project consist of ground surveys at the Harnett Regional Jetport (HRJ) for the Terminal Site Improvements. We look forward to working with you on this project. Please feel free to contact me should you require any clarification regarding this proposal. Sincerely WithersRavenel Marshall Wight, PLS Project Manager Attachment l J 5 M ac Kenan Drive I Cary, NC 275 1 l t : 9 19.469.3340 I f: 9 19.467.60081 www.withers ravenel.com I Li cense No. C 0832 Cary I Greensbor o I Pittsb oro I Raleigh I Wilmington 090418 HC BOC Page 98 Harnett Regional Jetport (HRJ) -Terminal Site Improvements Survey Erwin, North Carolina Proposal for Professional Services A . PROJECT DESCRIPTION This project consist of ground surveys at the Harnett Regional Jetport (HRJ) for the Terminal Site Improvements. 8. SCOPE OF SERVICES Task 1-Topographic Survey t T opo approximately 10 acres of the terminal site area depicted in the attached exhibit. Locate all improvements on site includi ng of all above ground utilities, Building structures, Building heights, curb and gutter, edge of pavement, driveways, storm drainage pipes, signs , mail boxes, etc. Locate natural and man -made drainage areas, stream, ditches, and bodies of water, wetlands, and other environmental features. 1 Locate tree heights within site, as depicted in the attached exhibit. Ta sk 2-UA S Flight (optional) I Use UAS flight to produce high quality ortho-rectified image and have capability to capture comprehensive tree height information within limits of entir e ai rport area. 1.1. Due Diligence • Recon of project area. Subject area comprised of approximately X acres • Flight planning to include obstruction identification, proxim ity to landmarks, FAA Airspace identification and planning • Weather checks , equipment checks, prepare Pre -Flight Che cklist 1.2. Establish Ground Control Points • Ground control will be established at strategic locations. The penetration areas will require approximately 12 ground control points 1.3. UAS Data Collection • Flight Standards o Flight crew will consist of one Pi lot in Command (PIC) and if ne cessary one Visual Observer (VO) o Take-off and recovery of aircraft will be completed on subject property and UAS will never leave subject property o All flights limited to 400 feet AGL (above ground level) and within visual line of sight (VLOS) o Mapping missions are completed via autonomous flight for accurate data collection 1.4 . Data Processing • Mapping data collected via UAS will be post-processed in the office • Quality control will be provi ded by a NC r egiste red PLS • Generated deliverables include .LAS point cloud and orthophoto. Harnett Regi onal Jet port (HRJ)-Terminal Site Improvements Ma rc:h 2018 W R No . 0 3 1 4 00087.10 Page 1 090418 HC BOC Page 99 C. ADDITIONAL SERVICES Any service not contained within the scope can be provided on an hourly basis. Our hourly rates are as indicated on the attached fee and expense schedule. D. COMPENSATION FOR SERVICES WR proposes to provide the services outlined in Section B on a lump sum basis as defined below. Reimbursable expenses shall be billed in accordance with Exhibit 2. , Topographic Survey i $5,100 · Task 2 ! UAS Flight ~optional) -··-. $6?0 . -------·-------··· 1 t--:~ ~=---+~ _ -=~-~ =>~.-;,~ith op,i;;;;;;:;.7i t::;:t ~ -=~ -=---= _ _ J E. TIMELINE FOR SERVICES WR will commence work immediately upon receipt of written notice to proceed from the Client. F. ACCEPTANCE Receipt of an executed copy of this agreement will serve as the written agreement between WithersRavenel, Inc. and Talbert & Bright, Inc. fort he basic services outlined in Section B of this document. The terms outlined in the attached Exhibits -Standard Terms and Conditions (Exhibit 1) and Fee and Expense Schedule (Exhibit 2) shall be considered a part of this agreement. WithersRavenel Marshall Wight, PLS Project Manager Exhibit I -Standard Terms and Conditions Exhibit 2-Fee & Expense Schedule Talbert & Bright, Inc. CORPORATION/PARTNERSHIP By:---------------- Title: ------------------ Date:------------------ Harnett Regional Jetport (HRJ) • Terminal Site Improvements M ar ch 2018 WR No. 0 3 1 40 0087.10 Page2 090418 HC BOC Page 100 c . . ) 090418 HC BOC Page 101 ~~ V'1ith e rsRave nel L .~ Our ""pie. Your 5uu:es.>.. EXHIB IT II Fee & Expense Schedu le '• . .... I .r~l::l 1J;r.,mr:l':);im:i17 : . ""· e . t l alfl• I llf.m> . ... !~ r 'rliml ,.,, . .,.,, • . Princ:i1>al s 190 Principal s 190 Principal s 190 Senior TechnkalConsultant s 175 Senior Te<hnlcal Consultant s 175 Senior Technical Consu ltant $ 175 Senior Projoct Mana1er $ 160 Geomatle< Senior Manager s 160 Environ mental Project Professional V $ 160 Protect Manager $ 145 Geomatlcs Project Manager II (SR PM) $ 13S Environme ntal Proiect Profession a l IV $ 145 Assistant Project Manag,r $ 130 Geomatlc s Project Manager I s 125 Environme ntal Project Professional Ill $ 130 Prolect Coordinator $ 95 Geomatks Project Professional II $ 1 30 Environ ment al Project Profeutonal II s 120 Senior Staff Professio na l $ 145 Geomatics Project Professlonal 1 $ 115 Environmental Project Prof..,ional I $ 110 Stoff Professiona l IV s 125 Ge omatia CAD 111 $ 100 Environmental Staff Profuslona l Ill s 105 Staff Professional! II s 115 Geomat lcs CAD II $ 85 Env ironmental Staff Professional II $ 95 Staff ProftsSionall 1 $ 105 Geomat ics CAO I $ 65 Environmental Start Professional I $ 85 Staff Professional I s 95 Geomatlcs GIS Specialist $ 110 Environmental Ted 1nician II s 80 Senio r Oosk>ner $ 125 Geomotits GIS Tech 111 $ 95 EnvlronmentalTecllnlclan I $ 70 Design er II s 110 Geom atlcs GIS Tech II $ 80 Senio r Bio logist/Wetlands Scimtist s 135 Designer I s 100 Geomatics GIS Tech I $ 65 Biologist/Wetlands Scientist Ill $ 115 Senior CAD T edlnician s 105 Geomatl« Remote Sensing Crew (2 Man) $ 220 BiolQl!lst/Wetlan dsScientlst II $ 105 CAO Tech nician II $ 90 Geomatics Re mote Scnsin1 Crew (1 Man) $ 150 Blologlst/We UandsScientist I s 95 CAO Technician I s 80 Geomatlcs Survey Crew Ill (3 Man) s 185 Senior Hvdrogeologlst s 155 Senior Land Planner s 115 Geomatics5urvev Crew II (2 Man) $ 1 50 Project Geologist II (Sr. Pr o!. Geologist) $ 130 La nd Planner II $ 105 Geoma tic s Survey Crew I (1 Man) $ 1 25 Project Gooloclst I $ 110 und Pl anner I $ 95 Geomati<sSurvev Tech IV $ 9 S Staff Geo loeist II $ 100 Planning Tt(hnidan $ 85 Geomat ics Survev T«h Ill $ 8 5 Staff Geoloalst I $ 90 Sen k>r Construction Manager $ 140 Geomat lcs SurvevTech II s 6 5 ;).m~ra.~ Construction Manager II $ 125 GeomaticsSurvev Tech I $ 35 Bond Prin ts (Per Sheet) $1.SO Construction Manager J $ 115 mlliTuJli~)lllR Mylar Prints (Per Sheet) $10.00 Senior Reside nt Project Ropres.,..tativc $ 105 Offke Administrator Ill s 95 MIi•••• Pe r IRS Resldont Proiect Representative II $ 9 5 Office Admk\ist r ator 11 $ 90 Sub<ontra<tor Fees (Markup) 1.1 · 1.15 Re sident Project Reprenntative t s 90 Otfice Ad ministr.ator I $ 85 Expenses / Reprod . / Pe nmlts (Marku p) 1.1 -1.15 Ad ministrative Assistant Ill s 7 5 ;,ni. •"-._-.:·11/1~1...__~ey/ Ad minislrative Assistant II $ 6 5 UPS /FEDEX • Proi «:l 51)ecmc (Distance & Priority) Admini strative Assistant I $ 60 P1ge l 20 11 fe~ SC:h<>dul~ • Etftttrw 1/1/2018 090418 HC BOC Page 102 Geotechnical and Construction Materials Testing Service s Ms. Lisa Caddell, P.E. Talbert & Bright, Inc. 48 IO Shelley Drive Wilmington, North Carolina 28405 March 26, 2018 Reference: Proposal for Subsurface 1nvestigation Terminal Site Improvements Hamett Regional Jetport Erwin, North Carolina GeoTechnologies Proposal No. 1-18-0106 Dear Ms. Caddell: GeoTechnologies, Inc. is pleased to submit this proposal to perform a subsurface investigation for the proposed new terminal building to be constructed in the approximate location of the existing terminal building, along with associated site improvements, at Hamett Regional Jetport in Erwin, North Carolina. Our proposal includes a scope of work and a recommended budget for the project. STATEMENT OF OUALIFICA TIONS GeoTechnologies, 1nc. was formed in January 1992 as a professional engineering firm to provide geotechnical engineering and construction materials testing for the engineering, architectural and construction industry. The firms founding partners have more than l 00 years combined experience in geotechnical engineering and materials testing. Project experience includes thousands of projects in the public and private sectors ranging from sma11 residential structures to major industrial projects. GeoTechnologies has completed over 20,000 projects throughout the Southeast and Mid-Atlantic states since its founding in 1992. GeoTechnologies offers a full range of geotechnical and materials testing with a present staff of 45 employees. Airport Experience. Since its founding in 1992, GeoTechnologies, Inc. has provided geotechnical engineering and quality control/assurance testing on over 600 FAA and State sponsored projects with construction costs between $200,000 and $10 million. Services provided on these projects have included: 1. Geotechnical Subsurface Investigations and Foundation Design Recommendations for New Terminal Facilities and other Airport Related Facilities. 2. Pavement Condition Surveys Including Recommendations for Rehabilitation and Overlay Designs. 3. Quality Assurance Testing During Construction 4. Resident Inspection Services During Construction 5 . Analysis of Materials Problems Through all of our project experience, members of our staff have become very familiar with the high degree of quality required on airport related projects. Geo Technologies bas performed pavement and subsurface investigations for multiple projects at Hamett Regional Jetport, and is familiar with subsurface conditions at the airport. 3200 Wellington Ct . Ste . 108 •Ralei gh .N C 27615 • Pho ne 919·954-1514 • Fax 919-954 -1428 • www.g eo techpa.com, License No . c .0894 090418 HC BOC Page 103 Talb ert & Bright , Inc . March 26, 2018 Page : 2 SCOPE OF WORK Based on our discussions with Talbert & Bright, we understand that the exi sting terminal building will be demolished and a new tenninal building constructed in the same approximate location . We are proposing the following scope of work for this project: I. An engineer will flag boring locations in the field and arrange for utility locating. 2 . Four (4) borings will be extended to 20 feet below site grade for the terminal. Two (2) borings will be extended to 5 feet below site grade for the parking lot expansion . The borings will be extended with augers and will be sampled at regular intervals using standard penetration test (SPT) techniques. A bulk sample will be obtained from the parking expansion borings for laboratory testing. Bore holes will be backfilled and packed upon completion. 3 . Refraction microtremor (ReMi) analysis will be performed to determine seismic site classification. 4 . Laboratory testing will include standard Proctor test, laboratory soaked CBR test, Atterberg limits tests , grain size analysis (washed, #200 sieve), and natural moisture content tests. 5. Upon completion of the field investigation and laboratory testing, we will provide an engineering report which will include test boring data, a subsurface profile, and recommendations for construction including site grading, foundation support, and pavement support . 6 . Asbestos and lead-based paint testing has been requested and will be provided as well by M a trix Health & Safety. A separate report will be provided for these items. SCHEDULING & COST OF SERVICES The initial flagging of boring locations and utility locating will take one day . Drilling wiJl take I day. Laboratory testing will require approximately I week. Report generation can be completed within · l week of completion of the laboratory work. Based on our current work load, we are prepared to mobilize to the site within approximately 3 weeks of notice to proceed. A cost estimate is included as Table I for your review. Based on the propo sed scope of work, we have estimated the cost of the investigation to be approximately $8,059.00. We will not exceed the estimated cost without direct authorization by the Engineer and will only invoice for the actual time and tests performed. GeoTechnologies, Inc . appreciates this opportunity to present our proposal to Talbert & Bright, Inc. If you have any question s concerning our proposal, please do not hesitate to contact us. Sincerely, GeoTechnologies, Inc. C-CJ£L-:- Conrad E . Harris, P .E. Senior Engineer \, ..... . rr:-t:::::~~ili. • www .geotechpa .co 090418 HC BOC Page 104 Talbert & Bright, In c . March 26, 2018 Page: 3 COST ESTIMATE Proposal for Subsurface Investigation Terminal Site Improvements Hamett Regional Jetport Erwin, North Carolina Geo Technologies Proposal No . 1-18-0106 Drilling Services 1 Mobilization, Lump Sum 90 Feet, Standard Test Boring@ $12 .50 Per Foot Bulk Sample @ $50.00 Each Laboratory Services Standard Proctor@ $120.00 Each 1 Laboratory CBR @ $100.00 Each 2 Atterberg Limits Tests @ $70.00 Each 2 Grain Size Analysis -Wash #200@ $70.00 Each 12 Natural Moisture Content@ $7.00 Each Engineering Services Boring Layout and Site Reconnaissance, Lump Sum Utility Locating, Lump Sum ReMi Seismic Site Class Evaluation, Lump Sum Engineering Report, Lump Sum Asbestos Inspection and Testing, Lump Sum Lead-Based Paint Inspection and Testing, Lump Sum $500.00 $1,125 .00 $50.00 $120.00 $100 .00 $140.00 $140.00 $84.00 $500.00 $1 ,000.00 $1,500.00 $900 .00 $1 ,300.00 $600.00 Total: $8,059.00 \,, .. =============================================== [~~ \ www.geotechpa com 090418 HC BOC Page 105 2018 • GEOTECHNOLOGIES, INC. SCHEDULE OF FEES -RALEIGH, NC Professional Services : Expert Witness/Principal Engineer; per hour ..................................................................................................... $130.00 Senior Engineer, per hour ................................................................................................................................. $120.00 Staff Engineer; per hour ...................................................................................................................................... $90.00 Senior Inspector: per hour ................................................................................................................................... $85.00 Environmental Professional: per hour ................................................................................................................. $90.00 Engineering Aide/Drafting; per hour .................................................................................................................... $65.00 Remi Testing, Seismic Refraction Testing or Res istivity Testing ............................................................. Quote Per Job Engineering Technician/Level 1, per hour ........................................................................................................... $46.00 Engineering Technician/Level 1-0vertime; per hour ........................................................................................... $60.00 Engineering Technician/Level 2; per hour ........................................................................................................... $49.00 Engineering Technician/Level 2-0vertime; per hour ........................................................................................... $64.00 Engineering Technician/Level 3; per hour ........................................................................................................... $54.00 Engineering Technician/Level 3-0vertime; per hour ........................................................................................... $70.00 Asphalt Plant Inspector; per hour ........................................................................................................................ $55.00 Asphalt Plant Inspector-Overtime; per hour ........................................................................................................ $65.00 Metals/Fireproofing Inspector; per hour ............................................................................................................... $75.00 Metals/Fireproofing Inspector-Overtime; per hour ............................................................................................. $105.00 Mileage for Metals/Fireproofing Inspector; per mile ............................................................................................... $0.65 Coring Crew; per hour ....................................................................................................................................... $125.00 Cores Patched; each ............................................................................................................................................ $8.50 Mileage for CBR Truck .......................................................................................................................................... $0.90 Secretarial; per hour ........................................................................................................................................... $45.00 Reproduction of Reports and/or Additional Copies ; per hour .............................................................................. $45.00 Mileage; per mile ................................................................................................................................................... $0.60 Trip; per trip ............................................................................................................................................ Quote Per Job Per Diem; per day ................................................................................................................................... Quote Per Job Floor Flatness Equipment; per day ................................................................................................................... $540.00 Ground Penetrating Radar (GPR): per day ....................................................................................................... $350.00 Seismograph Rental; per day ............................................................................................................................ $150.00 Windsor Probes; each ......................................................................................................................................... $50.00 Laboratory Services: Aggregate Base Course Proctor; each .............................................................................................................. $180.00 Asphalt Core Specific Gravity; each .................................................................................................................... $40.00 Asphalt Extraction; each ................................................................................................................................... $120.00 Atterberg Limits Test, each ................................................................................................................................. $70.00 CBR; per point (soaked/ unsoaked), eech ......................................................................................................... $100.00 Coarse/Fine Aggregate Specific Gravity; each .................................................................................................... $60.00 Compressive Strength: Concrete Cylinders, LtWt Concrete, end Mortar Cubes ; each .................................................................. $12.00 Compressive Strength: Arch itectural Stone, Cores, Grout Prisms, and Shotcrete; each ............................................................... $20.00 Compressive Strength-Flexural Beams; each ..................................................................................................... $25.00 Compressive Strength-Blocks; each ................................................................................................................. $125.00 Consolidation; each .......................................................................................................................................... $400.00 DOT Modified (T180) Proctor ........................................................................................................................... $180.00 Grain Size Test (Wash 200 Sieve), each ............................................................................................................ $70.00 Grain Size Test (Coarse Aggregate): each ....................................................................................................... $120.00 Grain Size Test (with Hydrometer), each .......................................................................................................... $105.00 Modified Proctor Compaction Test; each .......................................................................................................... $140.00 Natural Moisture Content Test; each ..................................................................................................................... $7.00 Organic Content; each ........................................................................................................................................ $35.00 pH: each ............................................................................................................................................................. $30.00 Permeability (in place); each ............................................................................................................................. $260.00 Permeability (remold); each .............................................................................................................................. $300.00 Soil Specific Gravity, each .................................................................................................................................. $45.00 Standard Proctor Compaction; each ................................................................................................................. $120.00 Direct Shear Test; each .................................................................................................................................... $400.00 Triaxial Compression Test; each ....................................................................................................................... $600.00 Note: Overtime is Time In Excess of 8 hrs/day Monday•Friday, All Time on Saturday, Sunday, & Holidays) Services Not Shown Above to be Quoted Upon Request 090418 HC BOC Page 106 2018 -GEOTECHNOLOGIES, INC. DRILLING FEE SCHEDULE Mobilizatio n & Transportation of Drill Rig & Crew · ATV Mounted Rig ..................................................... Quo te Per Job Subsistence for Drill Crew (2 person crew), per day ............................................................................... Quote Per Job Subsistence for Additional Person; per day ......................................................................................................... $85.00 Hourly Rates for Drill Rig & Crew (A TV Mounted -Auger or Rotary), per hour ................................................. $200.00 Soil Test Borings Includ ing Split-Spoon Samples on 5 Ft. Intervals 0-50 Feet (ASTM-0 1586): a) Per Linear Foot ................................................................................................................................ $12.50 b) Depths Greater Than 50' For Each 25' Increment; Per Foot .............................................................. $1 .00 c) Addi. Split-Spoon Samples : 0-50 Feel, Beyond Standard 3 in Uppe r 10'; each ............................... $25.00 Auger Borings (2" -6" Auger), per linear foot ..................................................................................................... $10.00 Bag Samples , each ............................................................................................................................................. $50.00 Undisturbed Samples : a) Standard 3" Shelby Tubes ; per tube ................................................................................................. $80.0 0 b) Piston 3" Shelby Tube; per tube ..................................................................................................... $150.00 Difficult Moving (In Excess of 1/4 Hour Per Boring), Clearing Access, Utility Clearance , Standby Time, Laying Water Line, Hauling Water, On-Site Cleanup Time; per hour ..................................................... $200.00 Aspha lt & Concrete Patch ing Bore Holes; each .................................................................................................. $40.00 Boring Abandonment : per foot .............................................................................................................................. $6.00 Grout Bore or Well Holes ........................................................................................................................ Quote Per Job Rock Coring : a ) Installation of Casi ng Per Foot ........................................................................................................... $6.00 b) Reaming Casing Per Foot ................................................................................................................ $16.00 c ) Rock Coring-Iv(., BX, NX, NQ ........................................................................................................ $48.50 d) Rock Core Set-up ........................................................................................................................... $100.00 e) Core Boxes ............................................................................................................................... Co st +15% Dilatometer Testing (Operator & Equipment); per day ............................................................................ Quote Per Job Inclinometer ............................................................................................................................................ Quote Per Job Monitori ng Well Install ation ..................................................................................................................... Quote Per Job Plezometer ............................................................................................................................................. Quote Per Job 090418 HC BOC Page 107 MATRIX Health & Safety Consultants, L.L.C. Conrad E . Harris Geotechnologies, Inc . 3200 Wellington Court, Ste I 08 Tryon Street Raleigh, NC 27615 PROPOSAL ACCEPTANCE I AUTHORIZATJON SHEET FOR EVIRONMENTAL HEALTH AND SAFETY CONSULTING SERVICES THIS AGREEMENT, made as of May 10, 2018, between Matrix Health & Safety Consultants, L.L.C. (Matrix) with a mailing address of2900 Yonkers Road, Raleigh, North Carolina 27604 and Geotechnologies ("Client"), provides: I . Services. Matrix agrees to provide Client those certain services set forth in paragraph 2 below in connection with Client's project ("The Project") described as follows: Asbestos and Lead-Based.Paint Testing Services -Harnett Regional Jetport Erwin, North Carolina 2. Scope of Work. Matrix agrees to provide and Client authorizes Matrix to provide the following services: Lead-Based Paint Inspection: Matrix wiU provide a North Carolina Certified Lead Inspector to perform a lead- based paint inspection of the Hamett Regional Jetport. Testing will be performed using an XRF spectrum analyzer. Matrix will provide a report summarizing the results of the inspection. Survey to Identify Asbestos-Containing Materials: -Matrix will perform a survey by North Carolina Accredited Inspectors as required by AHERA regulations for suspect asbestos-containing materials that are required to be removed prior to demolition activities for conformance to the National Emissions Standards for Hazardous Air Pollutants (NESHAP). Samples of s uspect materials will be collected and analyzed by a NVLAP acc redited laboratory usi ng Polarized Light Microscopy (PLM) in accordance with applicable regulations. A report of our finding s will be provided upon receipt of analytical results. 3. Payment. Matrix will provide the scope of services described in item 2 for the following rates. Payment shall be due upon receipt of invoice. Asbestos Survey (Includes collection of 10 PLM Samples at 24hr. Tat) Lead-Based Paint Inspection Services $1,300.00 $600.00 4. Terms and Conditions. This Agreement shall be subject to all of the tenns and condit ions set forth on the reverse s id e hereof, which terms and conditions are e xpressly made a part of this Agreement and made a part of any work product issued by or work performed by Matrix pursuant to this Agreement. WITNESS the following signatures: Unless otherwise noted. prices/fees attached are applicable for one year after date of contract provided the contract is accepted within 90 days. Matrix Health & Safety Consultants, L.L.C. Gfets 11 ~ By _______ /_1'~__..:._.:........ ____ Date 5/10/2018 Client: Geotecbnologies By ______________ Date ___ _ Matrix Health & Safety Consultants, L.L.C. 2900 Yonkers Rd, Raleigh , NC 27604 Phone (919) 833-2520 Fax (919) 882-9926 090418 HC BOC Page 108 Internal Memorandum To: Ashley Clowes, PE, Aiiport Project Manager From: Stephanie L. Sudano, PE, Systems Engineer Sponsor Consultant: TBI IF A prepared by: Jviation Re: 2018-26 HRJ Terminal Site Design IFE Date: June 28, 20 I 8 Scope of services dated June 7, 2018 latest revision As requested I have had an JFE prepared for this project. I have compared the JFE with the Sponsor's consultant's PEF. The total of number of hours in the IFE exceed the total nwnber of hours in the PEF by approximately I 0%. However, I did see that the consultant has charged both a flat fee for subconsultant management as well as hours for the same . I would reconunend the Sponsor negotiate over this point. Otherwise, I recommend considering the PEF fee as reasonable . I will retain this infonnation in the IFE records, and am happy to answer any questions you or the Sponsor may have about this analysis. Please let me know if you need anything else. Thank you. Page 1 of 1 090418 HC BOC Page 109 Work Hour Estimate Terminal Site Improvements Hamett Regional Jetport April 30, 2018 Revised May 21, 2018/June 7, 2018 ProJect formulation 1 Prepare Wor1c Authorization and Develop Manhour Estimate. Coordinate with Owner end NCDOA. 2 Develop and Coordinate Subconsultant Work Scope and Subcontracts for Surveying. 3 Coordinate NEPA Requirements with NCDOA. 4 Identify Options for Temporary Terminal Building Locations. Develop Sketch Plans , Review Utilities, Security and Airside and Landside Access. Coordinate Final location with the Airport and NCDOA. 5 Develop Project Budget. Coordinate with the Owner. 6 Develop MS Project Schedule. 7 Coordinate Comments and Revisions with Owner and NCDOA for Work Scope, Manhour Estimate, Project Budget and MS Project Schedule . Manhour Total Labor Expenses Classlflcatlon Principal Proiect Manaoer En!lineerlV Enaineer Ill AdmlnlV Subtotal· Labor Exoenses !without Multiolier) State Audited Overhead Rates Subtotal· Labor Expenses DI Ex rect cpenses Expenae Description UPS/FedEx Shipping Subtotal • E,q>enses Total· Project Formulation Prln PM I Overhead Rate: Overhead Subtotal: !Profit Capital Costs: Unit Packages 4of7 E<l E3 A4 Rate Estimated Estimated Manhoura Cost + :I Unit Rate Estimated Estimated Units Cost Lump Sum: ----- USE:._! ___ ., Work Authorization 090418 HC BOC Page 110 Work Hour Estimate Terminal Site Improvements Hamett Regional Jetport April 30, 2018 Revised May 21 , 2018/June 7, 2018 Oeslan and Permlttlna Services 1 Complete Detailed Site Visit and Field Review. Document Field Conditions. 2 Environmental Documentation . Prepare and Submit Simple Written Record . 3 Coordinate Existing Utility Locations with Harnett County and Utility Companies. 4 Review Topographic Survey, Geotechnical Investigation and Asbestos & Lead Based Paint Inspection Report. 5 Compile Base Mapping . 6 Review AWOS Siting Cr~eria . Determine if Existing AWOS location is Acceptable with the New Terminal Building with the FAA and NCDOA. Coordinate Possible Remediation Actions to meet FAA and NCDOA AWOS Sitinq Standards. 7 Develop Drawings, SubmiVConfirm Separation Requirements between Fuel Farm Off Load Fueling Point and Avgas Facilities and the New Terminal Building with local Fire Marshall. Determine any Modlfication or Relocation Reauirements . 8 Coordinate Access to Existing Infrastructure with Sponsor and FBO. Develop Sequence of Construction to Reduce Impacts to Airport Operations During Construction. Review with Sponsor Options to Maintainlna FBO/Fuelino durina Construction. 9 One (1) On-site Coordination Meeting to Discuss Final Temporary Terminal Location, Airside Access, Landside Access and FBO Ooerations. 10 Coordinate Finish Floor Elevation and Utility Locations with Architect. 11 Plan Set Development Project Safety Plan and Notes Existing Conditions Plan Demolition and Removal Plan Temporary Terminal Layout Plan, Grading/Paving Plan. Utilities and Details (2 Sheets) New Terminal Building Site and Paving Plan Grading and Drainage Plan Uti lity Plan Typical Section and Miscellaneous Details Storm Drainage and Utility Details Pavement and Fencing Details Sedimentation & Erosion Control Plan Sedimentation & Erosion Control Notes and Details Marking Plan 12 Prepare Project SpecifiC8tlons. Coordinate with Architect. 13 Compute Project Quantities and Prepare Engineer's Opinion of Probable Cost. 14 Prepare Engineer's Report. 15 Engineering Quality Control. Review and Revisions . 16 Review NCDOA Comments and Attend 60% Design Meeting with Sponsor. Address Comments and Make Required Revisions . 17 Review NC DOA Comments and Attend 90% Design Meeting with Sponsor. Addre ss Comments and Make Required Revisions. 18 Prepare Erosion Control Calculatlons for Design and Permitting. 19 Prepare and Submit NCDENR Sediment and Erosion Control Application. Address NCDENR Comments and Make Required Revisions . 20 Prepare and Submit Plans to Hamett County for Site Plan Review. Address Hamett County Comments and Make Required Revisions . 21 Prepare and Submit Plans to NCDOT for Driveway Permit. Addre ss NCDOT Comments and Make Required Revisions . 22 Preparation for and Attendance at County Board of Commissioner Meetings to Provide Project Updates (2 Meetings). Manhour Total 5of7 Prin PM E4 E3 A4 Work Authorization 090418 HC BOC Page 111 090418 HC BOC Page 112 AGENDA ITEM 6 September 4, 2018 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE There are five (6) vacancies on this committee. BOARD OF HEALTH There is a vacancy on this board for an engineer position. HARNETT COUNTY AIRPORT COMMITTEE There will be one vacancy for District 5 on this committee in December 2018. HARNETT COUNTY BOARD OF ADJUSTMENT Joe Bowden would like to be rea pointed to serve on this Board. t'ifr'. 8owJe.~ f\!Pl"'e,5eY\-+s C);sf~ic..t :?. There are two (2) vacancies for alternate members representing District 3 & 5. HARNETT COUNTY COUNCIL FOR WOMEN There are three (3) vacancies on this council. HARNETT COUNTY DISTRICT H TOURISM AUTHORITY There are three (2) Business/Tourism vacancies on this board. HARNETT COUNTY PUBLIC LIBRARY BOARD There is one (l) vacancy on this board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE There are three (3) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE There is one (1) vacancies on this committee. Page 1 -Appointments 090418 HC BOC Page 113 NONPROFIT FUNDING COMMITTEE There is one vacancy for District 4. NURSING HOME COMMUNITY ADVISORY COMMITTEE There is one (1) vacancy on this board. Page 2 -Appointments 090418 HC BOC Page 114 Agenda Item~ © HARNETT COUNTY SALES TAX ANALYSIS BY ARTICLE 1, Current year activity: City Hold School Hold General Fund Board of Education Harmless Harmless Fiscal Year 2018 Article 39 Article 40 Artlcle 42 Article 40 Artlcle42 Article 44 Article 44 '624 . Article 46 Article 39 Article 39 Special Districts Total Distribution July, 2017 , 33.64 s 464, 1. 1 1. $ 161,069.44 $ 322,138.89 '$ 4,014,561 $ 343,826.29 $ 143,817.13 $ (97,992.88) $ (172,089.32) $ 100,187.30 $ 1,969,927.45 August, 2017 $ 668,435,36 s 455,300.15 200,189.49 $ 160,239.15 $ 320,478.31 $ 78.72 $ 343,826.29 $ 193,110.34 $ (91,957.00) $ (130,593.88) $ 122,764.51 $ 2,241,871.44 September, 2017 $ 706,943.32 $ 470,386.89 216,833.87 $ 161,756.20 $ 323,512.39 s (7.49) $ 343,826.29 $ 202,059.77 $ (92,295.63) $ (126,571.95) $ 130,994.08 $ 2,337,437.74 October, 2017 $ 550,198.87 s 429,190.63 171,897.50 $ 149,949.88 $ 299,899.76 $ 62.38 $ 343,826.29 $ 155,210.75 $ (89,216.97) $ (143,401.50) $ 102,398.89 $ 1,970,016.48 November, 2017 $ 882,166.26 s 484,141.44 204,688.51 $ 171,109.50 $ 342,219.01 s 39.06 $ 343,895.31 $ 194,372.15 $ (99,207.99) $ (147,059.80) $ 125,363.13 $ 2,301,726.58 December, 2017 s 785,025.54 s 535,130.74 240,180.05 $ 185,374.17 $ 370,748.35 $ 85.37 $ 343,895.31 $ 223,750.26 $ (106,037.55) $ (150,180.86) $ 145,362.47 $ 2,573,333.85 January, 2018 $ 562,055.74 $ 405,005.06 177,487.70 $ 138,360.50 $ 276,721.01 $ 115.31 $ 343,895.31 $ 157,847.31 $ (81,018.64) $ (120,729.34) $ 105,094.51 $ 1,984,834.47 February, 2018 s 613,547.14 $ 392,245.87 183,948.34 $ 135,939.95 $ 271,879.90 $ 36.25 s 343,895,31 $ 177,656.96 $ (77,246.57) $ (100,760.08) $ 112,768.88 $ 2,053,911.95 March, 2018 s 755,185.41 $ 502,398.96 227,363.05 $ 175,273.58 $ 350,547.15 s 79.05 $ 343,895.31 $ 216,791.63 $ (99,829.08) $ (137,494.05) $ 139,065,07 $ 2,473,276.08 April, 2018 $ 642,000.04 $ 463,895.78 1117,055.59 $ 161,871.27 $ 323,742.55 s 29.Q.4 $ 343,895.31 $ 182,755.63 $ (94,383.84) $ (142,020.10) $ 118,877.31 $ 2,197,718.58 May, 2018 $ 724,717.64 s 503,150.69 178,507.02 $ (101,713.51) $ (149,532.80) $ 214,971.37 $ 344,336.35 $ 208,819.55 $ 357,014.03 $ 87.61 $ 132,821.05 $ 2,413,179.00 June, 2018 $ s $ $ $ $ $ $ $ $ $ $ 7,m,AI.R! j $ 1,499,230.16 $ 3,052,354.52 I 2ti,!cl!:iz $ 3,183,013.37 $ 2,056,191.48 $ (572,172.12) $ (1,370,813.27) $ 1,335,697.20 Year over Year 9.24% 5.33% ~l)_ange 6.30% ,11.20% -9.61% 5716.62% 7.17% 9.54% -41.18% -9.05% 8.23% 7.79% 2. Comparison to prior year : City Hold School Hold General Fund Board of Education Harmless Hannless Fiscal Year 2017 Article 39 Article 40 Article 42 Article 40 Article 42 Artlcle44 Article 44 '524 Article 46 Article 39 Article 39 Special Districts Total Distribution July, 2016 $ 342,547.33 I: 419,514.05 $ 128,001.89 $ 144,266.60 $ 288,533.20 $ 135.45 $ 321,026.87 $ 84,912.72 $ (91,102.93) $ (189,556.62) $ 68,261.28 $ 1,516,539.84 August, 2016 $ 499,004.02 449,495.13 $ 161,297.39 $ 157,725.20 $ 315,450.39 $ 222.44 $ 321,026.87 $ 138,244.67 $ (94,619.99) $ (171,491.32) $ 94,507.77 $ 1,870,862.57 September, 2016 s 631,866.15 430,585.46 s 191,506.70 $ 149,848.85 $ 299,697.69 $ $ 321,026.87 $ 180,968.20 $ (84,719.28) $ (122,236.57) $ 117,252.06 $ 2,115,796.13 October, 2016 $ 575,714.83 $ 425,516.34 s 180,885.75 $ 146,960.71 $ 293,921.43 $ 1.00 $ 321,026.87 $ 167,429.35 $ (84,799.65) $ (131,785.11) $ 108,128.48 $ 2,003,000.00 November, 2016 $ 829,952.15 s 453,962.93 s 191,407.10 $ 159,532.55 $ 319,065.11 $ 60.38 $ 320,930.23 $ 179,625.92 $ (91,306.16) $ (139,541.42) $ 116,975.74 $ 2,140,664.53 December, 2016 $ 725,691.08 $ 518,816.07 s 218,610.94 $ 183,173.38 $ 366,346.75 $ 0.25 $ 320,930.23 $ 206,817.61 $ (104,224.69) $ (158,745.37) $ 134,402.58 s 2,411,818.83 January, 2017 $ 511,567.30 $ 374,618.22 $ 163,977.91 $ 127,099.22 $ 254,198.45 s 5.17 $ 320,930.23 $ 162,127.90 $ (73,528.68) $ (112,886.21) $ 96,730.35 $ 1,824,839.86 February, 2017 $ 631,392.75 s 400,093.30 $ 189,344.20 $ 138,591.38 $ 277,182.76 s 52.73 $ 320,930.23 $ 175,711.78 $ (77,011.03) $ (100,904.06) $ 116,800.24 $ 2,072,184.28 March, 2017 $ 743,738.67 $ 487,885.01 $ 223,019.71 $ 170,320.46 $ 340,640.91 $ . $ 320,930.23 $ 213,362.73 $ (94,955.46) $ (130,879.99) $ 137,612.20 $ 2,411,674.47 April. 2017 s 688,501.18 $ 459,575.02 $ 208,857.75 $ 159,536.52 $ 319,073.05 $ 3,266.051 $ 320,930.23 $ 186,060.41 $ (89,510.33) $ (125,665.59) $ 128,229.31 $ 2,258,853.60 May, 2017 $ 627,008.12 $ 427,075.22 s 185,527.75 $ 151,333.57 $ 302,667.13 $ 30.26 $ 320,322.29 $ 181,863.08 $ (86,984.59) $ (123,507.66) $ 115,252.77 $ 2,100,587.94 June, 2017 s 172,825.49 $ 345.650.98 $ 343,826.29 $ 177.08983 s (102.407.54) s (165.649 67) $ 116,478.30 • 2 195 9 •4 ?3 . I l,IR,05.11 $ 4,A7,UUB I 2,IA2.~7.lll j $ uan,m.:a $ 3,:1'1i,77Ua I !,77U!i $ 3,Ha,oH.U $ 1,m,12:u, I (972,762.79) $ lUo7,m.§2j $ 1,i:14,lU.71 .--s-zz, .,.,, ·"" ~. Reconclllatlon to general ledger : Activity Over/(Under) Over/(Under) Annualized Budget Annualized Balance to HTE Activity Budget Budget (11 months) Budget 110-0000-313.30-01 $ 7,217,508.96 $ 7,576,024 $ (358,515.04) $ 6,944,689 $ 272,820.29 Artide 39 110-0000-313.30-02 $ 5,105,597.46 $ 5,811,321 $ (705,723.54) $ 5,327,044 $ (221,446.79) Artide 40 General Fund 110-0000-313.30-03 $ 1,499,230.15 $ 1,971,604 $ (472,373.85) $ 1,807,304 $ (308,073.52) Artide 40 Education 110-0000-313.30·04 $ 2,171,122.27 $ 2,415,842 $ (244,719.73) $ 2,214,522 $ (43,399.57) Artide 42 General Fund 110-00Q0.313.30-05 $ 3,052,354.52 $ 3,943,207 $ (890,852.48) $ 3,614,606 $ (562,251.90) Artide 42 Education 110-0000,313.30-06 $ 219,503.62 $ $ 219,503.62 $ $ 219,503.62 Artide 44 110-0000-313.30-07 $ (572,172.12) $ (812,748) $ 240,575.88 $ (745,019) $ 172,846.88 Artide 39 City Hold Harmless 110-0000-313.30-08 $ (1,370,813.27) $ !1,250,000) $ p20,813.27) $ (1,145,833) $ !224,979.94) Artide 39 School Hold Harmless $ 17.322,331.58 $ 19,655,250_ $ !2,332,918.42! $ 18,017,313 $ !694,980.92) 242-0000-313.30-00 $ 1,335,697.20 $ 1,377,362 $ !41,664.80) $ 1,262.582 $ 73,116.37 Special Districts 226-0000-313.30-10 $ 3,783,013.37 $ 3,800,000 $ p6.986.63) $ 3,483,333 $ 299,680.04 Artide 44 ·524 Sales Tax 225,0000-313.30-10 $ 2,056~191.48 $ 2,529,968. $ !473,776.52) $ 2,319,137 $ !262,945.85! Artide 46 Sales Tax U:\My Documents\Monthly Reports\2017. 2018\Sales Ta•\Sales Tax 2018 090418 HC BOC Page 115 Children's Services CPS Reports Received Reports Accepted Total children in Pie/Custody FC Money expended Adult Services APS Reports Received # of trips scheduled Total Cases Work First Energy Expenditures Total cases Food & Nutrition Services Apps Approved Total Cases (households) Benefits Issued Adult Medicaid Apps Approved Total Cases Family & Children's Medicaid Apps Approved Total Cases Fraud Total Collections Childcare Children Served Total Expenditures Child Support Total Collections July August 131 84 141 S I 00,008.82 16 1310 296 $34,893.26 336 431 8,073 $2,039,683.00 96 9,141 192 11,557 $9,948.60 750 $329,708.00 $720,525 Harnett County DSS Monthly Report Totals 2018-19 September October November December Jauary 2019 February March April Agenda Item '7 @ May June $0.00 Totals 84 S I 00,008.82 16 1310 $34,893.26 431 $2,039,683.00 96 192 $9,948.60 $329,708.00 $720,525.00 090418 HC BOC Page 116 Agenda Item _7..L.-_@ ___ _ SANDHILLS CENTER Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 91 0·6 73·9111 (FAX) 910-6 73-62 02 www. sandhillscen'f:l.rg Victoria Whitt, CEO 12ct,vco AUG2 August 15, 2018 Ms. Kimberly Honeycutt Harnett County Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: f..f O 2018 lvJ arnett ana C 0 9er's linty 0 'ffice Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period June 30, 2018. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-117(c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next regularly scheduled meeting of the Board." A review of the attached June 30, 2018, Quarterly Fiscal Report indicates the following: Actual Revenue=$ 313,391,046 Actual Expenditure =$ 319,275,657 Expenditure in Excess of Revenue=$ (5 ,884,611) Should you have any questions on this Quarterly Fiscal Report, please feel free to contact myself or Hannah Brown (Finance Director). Thank y ou for your assistance in addressing the requirements of our fiscal reporting requirements. Zu- Victoria Whitt Chief Executive Officer Attachment cc : Paula Stewart, Hamett County Manager Joe Miller, Hamett County Commissioner P.O. Box 9, West End, NC 27376 24-Hour Access to Care Line: 1-800-256-2452 TTY : 1-866-51 8-6778 or 711 Serving Anson , Guilford, Harnett, Hoke , Lee, Montgomery, Moore, Randolph & Richmond countie s ,,.--,, {urac) ~ ACCUDITtll --._ .. , •.. ,.,-... , ! urac) '--' ,,,.,--..,, ' : urac ) '--'.I ACCRmlT£D ACClt£01ltD _.,..._ --........ 1 ... -...._ .. _ft 090418 HC BOC Page 117 Quarterly Fiscal Monitoring Report For Year Ending June 30, 2018 Medicaid Budgl!t Actual Vear Item 2017-2018 To Date Revenues Medicaid Pass Thru 0 0 Budgeted Fund Balance Other Local Total Local Funds 0 0 County Appropriations (by County Including ABC Funds) Anson 0 0 Guilford Harnett Hoke Lee Montgomery Moore Randolph Richmond Total County Funds 0 0 Local Management Entity Systems Adm in 0 0 Medicaid General Adm in 17,584,151 15,810,934 Medicaid Mental Health/Substance Abuse Treatment Planning 4,448,362 3,751,747 Medicaid Intellectual/Developmental Disabilities Treatment Planning 6,815,406 5,359,639 Division of Medical Assistance Risk Reserve Funding 5,486,153 5,414,320 Division of Mental Health/Intellectual Developmental Disabilities/ Substance Abuse Services Division of Medical Assistance Medicaid Capitation Funding 240,060,877 239,969,057 All Other State/Federal Funding Tot al State and Federal Fund s 2 74,394,94 9 270,305,697 Fund Balance 4,689,075 Total Rev.enues 279,084,024 270,305,697 Expenditures Local Management Entity Systems Admin Intergovernmental Transfer 1,924,822 1,924,822 Medicaid General Admin 18,284,312 16,575,764 Medicaid Mental Health/Substance Abuse Treatment Planning 5,635,283 5,014,435 Medicaid Intellectual/Developmental Disabilities Treatment Planning 7,692,576 6,904,731 Medicaid Risk Reserve 5,486,153 0 Medicaid Provider Payments 240,060,877 231,693,065 State/Local Provider Payments All Other State/Federal Provider Payments ., .. Total ,Eicpenctltures·, 2 791084,023 ', 262,11:2,81,7 Char,ge In Cash Balance I 8,192,880 State Budget Actl.lal Vear Total 2017-20!8 I To aate 15,000 5,098 5,098 473,259 503,353 503,353 488,259 50 8,451 50 8,4 51 55,000 55,000 55,000 9,674,000 9,674,000 9,674,000 199,679 199,679 199,679 58,000 58,000 58,000 240,000 240,000 240,000 60,775 60,775 60,775 303,546 303,546 303,546 844,000 844,000 844,000 142,500 142,500 142,500 11 ,5 77 ,500 11,577,500 11,577,500 221,440 259,253 259,253 15,810,934 3,751,747 5,359,639 5,414,320 24,086,291 23,832,914 23,832,914 239,969,057 7,339,482 6,907,231 6,907,231 31 ,647,2 13 30,999,398 301 ,305,095 19,835,572 0 63,548,544 43,085,349 313,391,046 4,422,457 3,425,632 3,425,632 1,924,822 16,575,764 5,014,435 6,904,731 0 231,693,065 51,786,606 46,829,977 46,829,977 7,339,482 6,907,231 6,907,231 63,548j545/, ,· S 7-,162,840 · 319i2'7S,6S,7. -14,077,491 -5,884,611 L l&-g ,/lf~Hl /~ J'I J/l "fa, '1h-, ~ di v-14 ~1~ V.~/ ~/ 8-LL/--1A LME -MCO Director LME-MCO Finance Director-Date Date Area B rd Chair Date cc: County Manager for each county within the catchment area. 090418 HC BOC Page 118