06122018MINUTES 403
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, June 12, 2018, at 7:00 pm. in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy
Maness, Dr. Gwen McNeill, Chuck Turnage and Billy Barfield. Also present was City Manager Steven Neuschafer,
Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven King,
PIanning & Inspections Director Dervin Spell , Police Chief West, Recreation Director Brian McNeill, Human
Resources Director Anne Thompson, Librarian Mike Williams, and Attorney Tilghman Pope.
Billy Tart was not in attendance, excused absence.
Mayor Harris recognized Tammy Williams, the Executive Director of the Dunn Area Chamber of Commerce; Sharon
Stevens, Executive Director of the Dunn Area Tourism Authority, Sherriff Wayne Coats; and Lisa Farmer, Managing Editor
with the Daily Record; and Dawn Glover, Executive Director of Miss Dunn Pageant Committee.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Reverend Major Newkirk, New Birth Pillar of Truth Church, and
Chaplain with Harnett Health System gave the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Maness and seconded by Council Member McLean to adopt the June 12, 2018 meeting agenda
with changes, if any, as listed below.
Agenda ItemsAdded.-
• none
Agenda Items Removed:
• none
Motion unanimously approved.
Proclamation Presentation
Miss Dunn 2018 — Elissa Tew
Mayor Harris presented a Proclamation to Elissa Tew, in recognition of her being crowned Miss Dunn 2018. A copy of
Proclamation (P2018-11) is incorporated into these minutes as Attachment #1.
w.. Proclamation Presentation
Miss Dunn Outstanding Teen 2018 — Katie Evans
Mayor Harris presented a Proclamation to Katie Evans in recognition of her being crowned Miss Dunn's Outstanding Teen
2018. A copy of Proclamation (P2018-12) is incorporated into these minutes as Attachment #2.
Mr. Kevin Jackson
Harnett Health System Update
Mr. Jackson updated council on progress being made at Harnett Health System He shared where they started three years
ago, plans for the future and their recent accomplishments such as being the 2018 recipient of a patient safety excellence
award.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Mayor Harris read the City of Dunn City Council Public Comment Policy.
There were no public comments at this time.
PUBLICHEARINGS
Fiscal Year 2018-2019 Budget
The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving
public comment concerning approval of the Fiscal Year 2018-2019 Budget
The public hearing was duly advertised on May 29, 2018.
Hearing no comments, Mayor Harris closed the public hearing_
la Public Hearing
CDBG Funds — Neighborhood Revitalization
The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of obtaining
citizen input into the identification of community needs and desired CDBG activities.
The public hearing was duly advertised on May 31, 2018.
Hearing no comments, Mayor Hams closed the public hearing.
[nRA
Property Unfit for Human Habitation
603 E. Pearsall St
PIN #1516-75-3346.000
The public has been notified that oral and written comments will be heard and received concerning the demolition of the
dwelling located at 603 E. Pearsall Street, Dunn, NC.
The public hearing was duly advertised on May 29, 2018 and June 5, 2018.
Hearing no comments, Mayor Harris closed the public hearing.
Property Unfit for Human Habitation
1004 S. King Ave.
PIN #1516-35-6103.000
The public has been notified that oral and written comments will be heard and received concerning the demolition of the
dwelling located at 1004 S. King Ave., Dunn, NC.
The public hearing was duly advertised on May 29, 2018 and June 5, 2018.
Huey Gene Malloy, owner, advised council that he would try to fix it
Mr. Malloy's son-in-law also spoke on behalf of Mr. Malloy's integrity asking the council to have compassion when
considering his request.
Hearing no further comments, Mayor Harris closed the public hearing
Minutes — Council considered approval of the minutes of May 8, 2018 City Council Meeting
Temporary Blocking of Streets —National Night Out
Temporary Blocking of Street — Chalk Fest 2018
The Harnett County Arts Council explained the benefits of Chalk Fest 2018 on Friday, October 191i and Saturday, October
20's, 2018.
Budget Amendments #15 — Police/Public Works Equipment A copy of Budget Amendment (BA -15) is incorporated into
these minutes as attachment #3.
Motion by Council Member McNeill and seconded by Council Member Barfield to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION
Adoption of Fiscal Year 2018-2019 Budget
City Manager Neuschafer updated the public on the proposed FY 2018-2019 Budget. The proposed budget is in the City
Clerk's office for viewing and has been since June 1, 2018, as required by law.
Motion by Council Member Tumage and seconded by Council Member Barfield to table the proposed FY 2018-2019 Budget
and call a special call meeting next Tuesday, June 191i at 7 p.m. for the adoption of the FY 2018/2019 Budget Motion
unanimously approved.
Consideration of Ordinance
Declaring Property Unfit for Human Habitation
603 E. Pearsall St.
PIN# 1516-75-3346.000
Chief Building Inspector Steven King has conducted an inspection of 603 E. Pearsall Street and based upon his observations,
the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City
of Dunn The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety
and is a nuisance in violation of G.S_ § 160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S_ § 160A-
443, the City of Dunn has the power to proceed with the demolition of the property_
Chief Building Inspector Steven King advised council that he conducted an inspection based on a complaint A hearing was
held, which no one attended. The owner was given ninety -days to repair the structure, nothing has been done and property
owner has not contacted us. The adoption of this ordinance gives the owner one year to repair the house, he just cannot rent
it until it has a Certificate of Occupancy.
Motion by Council Member Maness and seconded by Council Member Tumage to adopt the Ordinance Declaring the
property located at 603 E. Pearsall Street, PIN# 1516-75-3346.000 as Unfit for Human Habitation according to N.C.G.S.
§ 160A-445. Motion approved. A copy of Ordinance (02018-02) is incorporated into these minutes as attachment #4.
Consideration of Ordinance
Declaring Property Unfit for Human Habitation
1004 S. King Ave.
PIN# 1516-35-6103.000
Chief Building Inspector Steven King has conducted an inspection of 1004 S. King Ave. and based upon his observations, the
structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of
405
Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and
is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. §160A-
443, the City of Dunn has the power to proceed with the demolition of the property.
Chief Building Inspector Steven King advised that this property is in pretty much the same condition as it was during the
initial inspection. Mr. King has spoken with Mr. Malloy a couple of times about this property and another one and his
intentions are to repair it. The adoption of this ordinance gives the owner one year to repair the house, he just cannot rent it
until it has a Certificate of Occupancy.
Motion by Council Member McLean and seconded by Council Member Barfield to adopt the Ordinance Declaring the
property located at 1004 S. King Ave., PIN#1516-35-6103.000 as Unfit for Human Habitation. Motion unanimously
approved. A copy of Ordinance (02018-03) is incorporated into these minutes as attachment #S.
Consideration of Ordinance to Demolish
Storage Building
1002/1004 E. Edgerton St.
PIN# 1516-95-5400.000
Chief Building Inspector Steven King has conducted an inspection of 1002/1004 E. Edgerton Street and based upon his
observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing
Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health
or public safety and is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. § 160A-
443, the City of Dunn has the power to proceed with the demolition of the property.
Chief Building Inspector Steven King advised council that this property was continued from last month. The tenant was
given a little more time to make the necessary repairs and acquire permits. Mr. King has visited the site a few times since last
month's council meeting. It appears that no one is living there anymore, not much has been done as far as repairs and no
permits have been purchased.
Motion by Council Member Maness and seconded by Council Member Turnage to adopt the Ordinance to Demolish the
storage building located at 1002/1004 E. Edgerton Street, Dunn, NC, PIN# 1516-95-5410.000 as presented in the packet with
the understanding that demolition can't begin within thirty (30) days and if building permits have not been pulled within that
thirty (30) day period, that we proceed with demolition at the end of the thirty (30) day period. Motion unanimously
approved. A copy of Ordinance (02018-04) is incorporated into these minutes as attachment #6.
Budget Amendment #16
Bay Street Water Project — Change Order
Public Works Director, Dean Gaster explained the need for a change order on the project on E. Bay Street and some issues
which included a major collapse and a major problem with storm water pipe.
Motion by Council Member Maness and seconded by Council Member Turnage to recommend amendment to the current
contract with T.A. Loving Company for the Bay Street Infrastructure Improvements, Project base bid in the amount of
$80,000 to replace collapsed portion of storm water pipe from S. Wilson Avenue to the storm water box east of the railroad
and approve Budget Amendment #16. Motion unanimously approved. A copy of Budget Amendment (BA -16) is
incorporated into these minutes as attachment #7.
Consideration of Contract for
Automated Meter Reading
Andy Honeycutt gave a presentation about automated meter reading.
Finance Director, Mark Stephens advised council that this would be paid for with a fifteen (15) year loan. This is contingent
upon LGC approval.
Motion by Council Member Maness and seconded by Council Member McNeill contingent upon LGC approval to enter into
contract for the Automated Meter Reading system. Motion unanimously approved. A copy of presentation is incorporated
into these minutes as Attachment #8.
Consideration of Capital Project Ordinance
Automated Meter Reading
Motion by Council Member Tumage and seconded by Council Member Maness to adopt the Capital Project Ordinance for
the Automated Meter Reading System contingent upon LGC approvaL Motion unanimously approved. A copy of Capital
Project Ordinance (02018-05)for Automated MeterReadfng system is incorporated into these minutes as Attachment #9.
Willoughby -Townsend
Property Release
City Attorney, Tilghman Pope gave background information regarding a property owner that is requesting a Quit Claim Deed
from the City to the property owner which essentially releases an easement.
Motion by Council Member Maness and seconded by Council Member Turnage to authorize City Manager to execute Quit
Claim Deed. Motion unanimously approved. A copy of Quit Claim Deed is incorporated into these minutes as Attachment
#10.
406
Board Appointment
Dunn Housing Authority
Resident - Commissioner
Dunn Housing Authority
As recommended by a letter from the Dunn Housing Authority, Mayor Harris appointed Sadie McLamb as tenant
representative to the Dunn Housing Authority with a term ending June 30, 2019.
Consideration of Resolution to apply
Financial Assistance USDA
Police Cars/vehicles
Finance Director, Mark Stephens advised council that the USDA has revenue available and wanted us to submit an
application before June 30, 2018.
Motion made by Council Member McNeill and seconded by Council Member Barfield to adopt the Resolution authorizing
the City to apply for financial assistance from USDA. A copy ofResohaion (R2018-03) is incorporated into these minutes as
Attachment #11.
ITEM FOR DISCUSSION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending April 30, 2018:
• The City as of April 30, 2018 had $4,453,940 in cash in the General Fund and $2,356,147 in the Water and
Sewer Fund. In April 2017 the City had $4,055,035 in the General Fund and $2,356,495 in the Water and
Sewer Fund.
• Property Tax collections through April were $3,805,486 or 99.15% of budget. Inst year property tax collections
through April were $3,804,804 or 99.60% of budget
• Sales Tax Revenue is $1,588,278 or 82.02% of budget Benchmark for the month is 75.00% of budget
• Utilities Sales Tax is $540,123 or 72.68% of budget Benchmark for this month is 75.00% of budget.
• Building Permit Fees were 574,615 or 114.79% of budget Benchmark for this month is 83.33% of budget
• Water and Sewer Revenues were $3,758,673 or 79.13% of budget Benchmark for this month is 8333% of
budget
• Expenditures were 79.26% of budget in the general fund and 81.40% of budget in the water and sewer fund.
The benchmark for this period is 83.33% of budget
Motion by Council Member McLean and seconded by Council Member Maness to accept the Financial Report Motion
carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Police Report
Motion by Council Member Maness and seconded by Council Member McNeill to accept the Administrative Reports.
Motion unanimously approved.
City Manager's Report
City Manager, Steven Neuschafer introduced Planning & Inspections Director Derviu R. Spell, who is a Certified Planner.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ 511 Annual 301 Endless Yard Sale will run June 16-17`s from 7 a.m. to 5 p.m. and will include Halifax, Wilson, Nash
and Hamett Counties.
➢ Boogie on Broad will be held on Thursday, June 21, 2018 from 6:00 p m.-9:.00 p.m. in Downtown Dunn.
➢ City offices will be closed on Wednesday, July 4, 2018 in observance of Independence Day.
➢ A Special Call Meeting is scheduled for Tuesday, June 19, 2018 @ 7:00 p.m.
➢ The next regular City Council Meeting is scheduled for Tuesday, July 10, 2018 @ 7:00 pm.
➢ Veterans Experience Action Clinic — July 25's, 26h, and 27" at Dunn Community Center and P.K. Vyas Center -
Tart Park located at 205 Jackson Rd., D+mn NC.
Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 8:45 p.m. Motion
unanimously approved.
scar N. Harris
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mayor
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Melissa& Matti, CMC �,TH CARO .�
Deputy City Clerk �'"'u u i 011