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031918mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 19, 2018 The Harnett County Board of Commissioners met in regular session on Monday, March 19, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 7:00 pm. Commissioner Elmore led the Pledge of Allegiance and invocation. Chairman Springle, along with Board of Equalization & Review Chairman Carrell Robinson, Board of Adjustment Chairman Scott Tripp, Buddy Backpack Program President Francis "Kay" Donner and Spout Springs Emergency Services Chief Alan Jarvis presented Carrie Doberstein with a proclamation recognizing Robert E. Doberstein for his dedicated service to Harnett County and its citizens. Chairman Springle called for additions or deletions to the published agenda. Mrs. Stewart clarified the term of the service contract, pending approval, with Volunteer Firemen's Insurance Services, Inc. (VFIS) for the Harnett County Emergency Services Study would be March 19, 2018 through September 19, 2018. Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore seconded the motion, which passed unanimously. Commissioner McKoy moved to approve the following items listed on the consent agenda. Commissioner Elmore seconded the motion, which passed unanimously. 1. Minutes: March 5, 2018 Regular Meeting 2. Budget Amendments: 267 JCPC Admin Grant Code 110-5898-420.60-47 110-5899-420.35-25 110-0000-331.79-01 110-0000-331.41-02 Food and Provisions Court Psychologist JCPC Admin JCPC Court Psy 1,200 decrease 1,200 increase 1,200 decrease 1,200 increase March 19, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 268 Library Code 110-0000-331.81-02 LSTA Grant 110-0000-399.00-00 Fund Balance Appropriated 20,280 increase 20,280 decrease 269 Emergency Services Code 110-5302-420.32-88 Emergency Man. EMPG Supplement 58 increase 110-0000-331.53-12 EMPG Supplement 58 increase 277 Animal Services Code 110-5500-420.12-00 Public Safety part time 110-5500-420.60-65 Public Safety Auto 278 Cooperative Extension Code 110-7324-456.11-00 110-7324-456.11-14 110-7324-456.21-00 110-7324-456.21-07 110-7324-456.22-00 110-7324-456.23-00 110-7324-456.23-01 110-7324-456.25-10 110-7324-456.26-08 110-7324-456.58-01 110-7324-456.60-33 110-0000-334.73-24 110-0000-399.00-00 282 Information Technology Code 909-9809-410.60-24 909-9809-410.60-28 909-0000-389.15-01 Salaries Longevity Group insurance Dental FICA Regular Retirement Supplemental Retirement Unemployment Workers Compensation Training & Meetings Materials & Supplies 4H Teen Court Fund Balance Appropriated Computer Software Interfund Transfer State Motor vehicle 3. Tax rebates, refunds and releases (Attachment 1) 3,150 decrease 3,150 increase 735 increase 8 increase 1,505 decrease 12 decrease 37 increase 21 increase 215 decrease 136 increase 259 decrease 447 decrease 240 decrease 86 decrease 1,655 decrease 139,769 increase 40,000 increase 179,769 increase 4. Harnett County Capital Projects Director requested approval of the design services contract with Little Diversified Architectural Consulting, Inc. of Durham, NC, for $1,711,395. This contract is for architectural and civil engineering design services for the Government Complex South Project. These costs will be paid out of project funds. 5. Harnett County Health Director requested approval to accept an additional $320 allocation from the Mid -Carolina Council of Government Home and Community Block Grant. The additional funding will go into the Elderly Nutrition Program. There is an additional county match of $32. March 19, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 6. Harnett County Health Director requested approval to reduce the following fee: CPT Code Description Recommended Price J3490 17P $125.00 7. Harnett County Parks and Recreation requested approval of a lease agreement between the County of Harnett and the Sandhills Antique Farm Equipment Club. The lease is for approximately 20 acres of land in Lillington, adjacent to the HARTS building and the future Government Complex Park, for 10 years at a cost of $10.00. The organization's goal is to preserve Harnett County and the surrounding area's historical farming heritage. The Club puts on several special event each year including the Farm Days events and two Agricultural Science Field Days for fifth graders. Each field day educates the students on how science and technology have improved farming practices. 8. Harnett County Emergency Services requested approval of the service contract with Volunteer Firemen's Insurance Services, Inc. (VFIS) for $70,500 ($58,000 plus travel expenses not to exceed $12,500) for the Harnett County Emergency Services Study. The term of contract is March 19, 2018 through September 19, 2018. 9. Harnett County Cooperative Extension requested permission to accept the donation of a 5' x 10' enclosed trailer valued at $2,500. The trailer will be purchased with NCSU Niche Meat Working Group Funds and will be used to transport mobile poultry processing equipment used for demonstrations. 10. Harnett County Cooperative Extension requested approval of a 3% merit increase of $336 to Kittrane Saunders, Community Rural Development Agent, retroactive to July 1, 2017. 11. An Order for the Tax Administrator to advertise, pursuant to NCGS 105-369, unpaid taxes for the fiscal year 2017-2018 that constitute a lien on real property. The unpaid county taxes on property as of February 28, 2018 were $1,747,747.27. 12. Western Harnett/Overhills Area PTO Thrift Store, Inc. requested reimbursement for $2,585 in permit fees, paid in February 2017, associated with their building expansion. 13. Harnett County Emergency Services requested approval to create a new position for the Emergency Medical Services Division titled Training Captain at a Salary Grade 25, $50,579 - $60,695. An EMS Level II Instructor is required for this position. This position will require a Paramedic certification as well as several other certifications in the process of understanding all documentation principles. March 19, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Cris Nystrom of 391 Center Lane in Bunnlevel talked about conservation areas, forestry and logging. Mr. Nystrom said he believes there should be a mitigation restoration plan for conservation areas following logging. Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion, which passed unanimously. Agricultural Advisory Board Cindy Johnson and Henry Randolph were reappointed to serve on this board for a term of three years expiring March 1, 2021. Board of Equalization and Review Bobby Doberstein was appointed to serve on this Board as a District 5 representative for a term of two years expiring February 28, 2020. Board of Health Dr. Catherine Evans was appointed to serve on this Board as the dentist member for a term of three years expiring March 31, 2021. Harnett Health System Board Steve Clabaugh representing District 5 and Barbara McKoy representing District 1 were appointed to serve on this board for a term of three years expiring March 31, 2021. Transportation Advisory Board Angela McCauley was appointed to serve on this board for a term of one year expiring March 31, 2019. Barry Blevins, Carl Davis, John Finger, Valerie Gilchrist, Lisa Guy, Mark Locklear, Jotonia McLean, Jimmy Riddle, John Rouse, Jr., Kittrane Sanders, Mary Jane Sauls, Terri Strickland and Erick Truesdale were reappointed to serve on this board for a term of one year expiring March 31, 2019. Sharon Stevens, TMP, Director of the Dunn Area Tourism Authority, presented the Authority's 2017 Annual Report. Their mission statement is to develop, promote, and advertise travel and tourism in the Averasboro Township and surrounding area, to sponsor tourist oriented events and activities, to operate and maintain museums and historic sites and to purchase, operate and maintain a convention facility. Mrs. Stevens talked about what tourism has done for our county and surrounding areas over the past year; saying every community is affected in some way by tourism. She highlighted several 2017 activities. Mr. Stevens provided the following tourism highlights: ■ Domestic tourism in Harnett County generated an economic impact of $85.10 million in 2016. This was a 5.83% increase over 2015. March 19, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 • Employment of over 600 employees is attributed to Tourism related jobs with a payroll of $12.52 Million. • State and local tax revenues from travel to Harnett County amounted to $6.69M which represents a $52.06 tax savings per resident, which is up from $49.52 last year. • The Dunn Area Tourism Authority contributed financially to the General Lee Museum, Averasboro Battlefield, Dunn Area History Museum, Dunn Shriners and athletic venues that brought tourist to the area. • The Occupancy tax collected in the Dunn area for 2016-2017 was $575,678.88 with 17% of this collected tax going directly to the General Lee Museum. Mrs. Stewart presented the following reports: - Harnett County DSS Monthly Report — January 2018 Harnett County Veterans Services Activities — February 2018 - Harnett County Public Health Activities — February 2017 Harnett County Schools Financials February 28, 2018 Interdepartmental Budget Amendments Mrs. Stewart shared Harnett County's full-page ad in the April 2018 Our State magazine. She also reviewed upcoming meetings and invitations. There was no new business. Commissioner McKoy moved that the Board go into closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(6). Commissioner Miller seconded the motion, which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Penny seconded the motion that passed unanimously. Commissioner Elmore moved to adjourn the meeting at 7:53 pm. Vice Chairman Penny seconded the motion, which passed unanimously. 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