021918a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
420 McKinney Parkway
Lillington, North Carolina
Regular Meeting
February 19, 2018
1. Call to order -Chairman Gordon Springle
7:00 pm
2. Pledge of Allegiance and Invocation -Vice Chairman Howard Penny
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax rebates, refunds and releases
D. Resolution to add roads to state system
E. Hamett County Public Utilities requests approval to award a construction contract in
the amount of $505,700 to Temple Grading and Construction Company from
Lillington, NC. This contract consists of the construction of approximately 7,440
linear feet of 12-inch ductile iron water transmission main in the Bunnlevel area of
the county. This project is necessary to correct some hydraulic deficiencies in the
water distribution system present in that area of the county. This project will be
funded from HCDPU's cash reserves.
F. Hamett County Public Utilities requests approve to award a construction contract in
the amount of $976,971.25 to Temple Grading and Construction Company from
Lillington, NC. This contract consists of the construction of approximately 7,420
linear feet of 20-inch ductile iron water transmission main along Hwy 87 in the Spout
Springs area of the county. This project is necessary to provide adequate water
supply for the new Benhaven E lementary School being constructed in the WHIP.
This project will be funded from HCDPU's cash reserves.
G. Hamett County Health Director requests approval of the revised Clinical Patient Fees,
Eligibility and Bad Debt-Write Off Policy.
H. Hamett County Public Library requests approval to accept the LST A grant in the
amount of $1,700. This scholarship grant was awarded to Cataloger Mary Atkinson
for the 2018 Evergreen International Conference in St. Charles, Missouri.
I. Proclamation Recognizing Robert E. "Bob" Doberstein for His Dedicated Service to
Hamett County and Its Citizens (Presentation will be at a later date)
J. Finance Officer requests approval of the contract for the audit firm Martin Starnes &
Associates, CPA, to audit the County's accounts for the period beginning July 1, 2017
and endin g June 30, 2018.
K. Finance Officer requests approval of a Project Ordinance in the amount of $530,220
funded with 2016 Qualified School Construction 2017 General Obligation School
Bond funds for the new dining room addition for Overhills High School.
Page 1
021918a HCBOC Page 1
L. Harnett County Capital Projects Director requests approval of the purchase of land
located in Barbeque Township for a purchase price of $1,600 an acre pending final
survey approved acreage. This property is adjacent to the Anderson Creek Landfill
and will be used for buffer and further expansion of the facilities if needed. The Solid
Waste Department will fund the purchase of this property.
M. Ordinance to Allow the Sale of Alcoholic Beverages before Noon on Sundays at
Licensed Premises with the Unincorporated Areas of Harnett County.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each
presentation
6. Appointments
7. County Manager's Report -Paula Stewart, Interim County Manager
8. New Business
9. Closed Session
10. Adjourn
Harnett County Financial Summary -December, 2017
Hamett County Sales Tax Analysis by Article -October, 2017
Harnett County Veterans Services Activities -January 2018
Harnett County Public Health Activities -January 2017
Interdepartmental Budget Amendments
Page 2
021918a HCBOC Page 2
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
February 5, 2018
Agenda Item _ ____JLf.__-_;A......::.....___,
The Harnett County Board of Commissioners met in regular session on Monday, February 5,
2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Abe Elmore, Commissioner
Paula Stewart, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge
of Allegiance and invocation.
Chairman Springle called for additions or deletions to the published agenda. Mrs. Stewart
requested the removal of the request for approval of the purchase of 71.2 acres located in
Barbeque Township due to on-going contract negotiations. She requested the Harnett County
School's request to transfer available funds to Capital and additional Capital funding be removed
from the consent agenda for discussion purposes. Last, she requested the addition of Hamett
County Emergency Services request for approval to apply for the 2018 Emergency Management
Performance Grant. Vice Chairman Penny moved to approve the agenda as amended.
Commissioner Miller seconded the motion, which passed 4 -0.
Commissioner McKoy moved to approve the following items listed on the consent agenda. Vice
Chairman Penny seconded the motion, which passed unanimously.
1. Minutes: January 24, 2018 Special Session
January 16, 2018 Regular Meeting
2. Budget Amendments:
195 WIAO Youth Program
Code 234-7405-465.35-01 Stipends
234-7405-465.58-0l Participating Cost
234-7405-465.58-02 Training (OJT)
234-7405-465.12-02 Salaries
234-7505-465.22-00 FICA Tax Expense
250 decrease
206 decrease
1,343 decrease
1,343 increase
1 77 increase
February 5, 2018 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 1 of 7
021918a HCBOC Page 3
195 WIAO Youth Program continued
Code 234-7405-465 .26-08 Workers Compensation
234-7405-465.32-73 Training Vouchers
204 Emergency Medical Services
263-5251-420-60-33 Materials & Supplies
263 -0000-399.00-00 Fund Balance Appropriated
209 Cooperative Extension
110-7301-465.12-00 Part time salaries
l 10-7301-465.22-00 FICA
110-7301-465.23-00 Regular Retirement
110-7301-465.23-0l Supplemental Retirement
110-7301-465 .26 -08 Workers Comp
110-7301-465.25-10 Unemployment
110-7301-465. 41-11 Telephone & Postage
110-7301-465 .58-01 Training & Meetings
110-7301-465.58-14 Travel
I 10-7301-465.60-33 Materials & Supplies
110-7301-465.60-53 Dues & Subscriptions
110-0000-334.73-01 Child Care Resources Grant
210 Benhaven Elementary School
336-8300-480-47-30 General Contractor
336-8300-480-47-62 Contingency
215 Sheriff Office
110-5104-420.11-13 Salaries Vacation payout
110-5104-420.11 -06 Salaries Comp time payout
110-5104-420.11-14 Longevity
110-5104-420.43-21 Maint. & Repair Auto
216 Solid Waste
580-6600-461.74-71 Capital Outlay Land
580-0000-399.00-00 Fund Balance
217 Tax Department
110-4500-410.33-45 Contracted Services
110-4500-410.12-00 Salaries & Wages Part time
110-4500-410.22-00 FICA Tax Expense
219 Emergency Services
110-5300-420.60-33 Operating Supplies
110-0000-351.53-02 Fire Marshal Fire Restitution
110-0000-322.53-0l Non Compliance Violations
l 10-00-322.53-05 Foster Care Homes
29 increase
250 increase
8,000 increase
8,000 increase
2 ,501 decrease
191 decrease
189 decrease
410 decrease
414 decrease
1 02 decrease
150 decrease
908 increase
675 increase
3 71 increase
500 increase
1,503 decrease
27,388 decrease
27,388 increase
1, 14 7 increase
31 increase
6 decrease
1, 1 72 decrease
70,000 increase
70,000 increase
13 ,995 decrease
13,000 increase
995 increase
1,392 increase
42 increase
850 increase
500 increase
February 5, 2018 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 7
021918a HCBOC Page 4
3. Tax rebates, refunds and releases (Attachment 1)
4. 2018 Boards and Committees on Which Commissioners Serve
5. Hamett County Emergency Services requested acceptance of the amended
conditional award letter in the amount of $481,000 State Disaster Recovery Act
(DRA) 17 funding appropriation and Memorandum of Agreement for the grant
award. All grant activities must show a tie back to the Hurricane Matthew flood
event of October 6, 2016.
6. Harnett County Health Director requested approval to increase the following fees:
CPT CODE DESCRIPTION RECOMMENDED PRICE
90651 Gardasil $195 ( current $185)
90707 MMR $75 (current $70)
7. Harnett County Health Director requested approval of the revised bad debt write-offs
in the amount of$1,898.09, instead of $3,896.95 as previously stated.
8. Harnett County Capital Projects Director requested approval of the purchase of 71.2
acres located in Barbeque Township for a price of $113,920 funded by the Solid
Waste Department. This property is adjacent to the Anderson Creek Landfill and will
be used for buffer and further expansion of the facilities, if needed.
9. Harnett County Sheriffs Office requested permission to accept a donation of a Model
BCA15 Rifle multi-caliber valued at $500, Serial #12673, from Bear Creek Arsenal
in Sanford, NC.
10. Harnett County Sheriffs Office requested approval of the Harnett County Detention
Center Health Plan. Hamett County contracts with Southern Health Partners to
provide medical care to the Hamett County Detention Center. The medical plan is
developed by Southern Health Partners and then reviewed and approved by the
Sheriff and Health Director.
11. Hamett County Emergency Services requested approval to apply for the 2018
Emergency Management Performance Grant administered by the North Carolina
Department of Public Safety Emergency Management. This is a federal grant
administered by the State that is available to local governments to assist in the cost of
developing and maintaining a comprehensive emergency management program.
Chairman Springle opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
Jerry Rivas of 364 Twin Ponds Road in Sanford addressed the Board. Mr. Rivas
asked why we can 't have non-violent offenders picking up road litter in the county.
February 5, 2018 Regular Meeting Minutes
Hamett County Board of Commissioners
Pag e 3 of7
021918a HCBOC Page 5
Re-Entry Executive Director Dot Elhers and Director of Client Services Natalie
Mabon thanked the county for providing Re-Entry office space free of charge for
over 20 years. Mrs. Elhers asked the county to consider continuing to provide
office space for the nonprofit. She distributed three letters of support.
Commissioners, noting they no longer own the Noble House occupied by Re-Entry,
suggested the group apply to the Nonprofit Committee for possible funding for office
space. Commissioners asked them to work with staff to discuss the issue at an upcoming
work session.
Penny Christman from Carolina Seasons requested an update on the park in the
Johnsonville area. She also listed improvements she would like to see at the
Johnsonville Convenience Site.
Everette Blake, of 352 Gardner Road in Angier, spoke on behalf of Horses for Hope
that he said is a therapeutic riding facility that would be applying for funding
through the Nonprofit Committee later this year.
Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy
seconded the motion, which passed 4-0.
Harnett County Planning Board
Everett Blake and Jay Smith were reappointed to serve on the Planning Board for a term
of three years expiring January 31, 2021.
Mid-Carolina Aging Advisory Committee
Lilly Mae Bailey, Susan Byerly and Patricia Dutton were reappointed to serve on this
committee for a term of three years expiring January 31 , 2021.
Hamett County Schools requested the transfer of $595,805 from available funds to Capital and
an additional $86,363 in Capital funding to be used toward several projects previously discussed.
The projected amounts available for transfer based on current conditions are $500,155 projected
balance available from $920,000 Reserve (K-3 Class size & HC Early College) and $95,650
projected balance available from $200,000 additional teacher positions. Upon recommendations
by Mrs. Honeycutt, Commissioner Miller moved to approve transferring $595,805 into capital.
Commissioner McKoy seconded the motion that passed 4-0. Commissioner Miller moved to
approve the following projects:
$60,000 WHHS Boiler Replacement
$16,000 Lillington/Shawtown Cold Water Coil
$380,000 WHHS Cooling Tower
$338,469 WHHS Paving
$305 ,375 WHMS Paving
The Boone Trail water heater was not included barring further information. Vice Chairman
Penny seconded the motion that passed 4-0. Vice Chairman Penny moved to defer the request
for $86,363 in additional capital funding until a later date. Commissioner McKoy seconded the
motion, which passed 4-0.
February 5, 2018 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of7
021918a HCBOC Page 6
Chairman Springle introduced the Ordinance to Allow the Sale of Alcoholic Beverages before
Noon on Sundays at Licensed Premises with the Unincorporated Areas of Hamett County.
Chairman Springle reminded the group the "Brunch Bill" authorized cities and counties to adopt
an ordinance to allow sales beginning at 10:00 am on Sunday; basically allowing licensed
premises to sale alcoholic beverages two hours earlier on Sunday.
As a point of order Attorney Snow noted within the Hamett County Board of Commissioners
Rules of Procedures, as well as N.C. General Statute, for an ordinance to be adopted at the
meeting where it is first introduced it must be approved by all members of the Board of
Commissioners. Vice Chairman Penny moved to table consideration of the ordinance until all
board members are present. Commissioner McKoy seconded the motion, which passed 4-0.
CPA Matt Braswell with Martin, Starnes & Associates presented the Comprehensive Annual
Financial Report (CAFR) for the fiscal year ending June 30, 2017. Mr. Braswell said they issued
an unmodified opinion, meaning it is a clean opinion and the county's financial statements are in
accordance with General Accounting Principles and are materially correct. He also noted staff
was very cooperative.
Mr. Braswell reviewed the general fund summary noting a total fund balance of$41 ,847,828
with an increase in unassigned fund balance of $6,235,035. The unassigned balance as a percent
of expenditures in the general fund is 27.2% in 2017. He provided audit highlights for property
tax, restricted intergovernmental, other taxes & licenses, Human Services, Education, Public
Safety, Water & Sewer Fund, Solid Waste Fund, and Enterprise Funds Operating Income (loss)-
Full Accrual.
YMCA CEO Rick Houp requested approval of a contract between Hamett County and the
YMCA ofSandhills to open a YMCA facility located in western Hamett County. The funding
agreement states the County shall pay the YMCA $9,500 per month for IO years. The proposed
YMCA will be located off Hwy 87 in western Harnett County and will include a gymnasium,
indoor lap pool, exercise rooms for weight training, cardio, and group exercise, locker rooms,
and a childcare area. Mr. Houp talked about services the YMCA could provide throughout the
county and reassured the Board the County would have input in the YMCA programs.
Commissioner Miller moved to approve the contract between Hamett County and the YMCA of
Sandhills to open a YMCA facility located in western Hamett County. Vice Chairman Penny
seconded the motion, which passed 4-0.
Mrs. Stewart presented the following report:
Hamett County Financial Summary Report -November, 2017
Hamett County Sales Tax Analysis by Article -September, 2017
Hamett County DSS Monthly Report -December 2017
Mrs. Stewart reviewed upcoming meetings and invitations. She also noted she would be out of
the office the following week.
There was no new business.
February 5, 2018 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 5 of7
021918a HCBOC Page 7
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) To discuss certain personnel matters; and
2) To instruct the county staff concerning the position to be taken by the County in
negotiating a contract for the acquisition of real property .
This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(6)&(5).
Commissioner Miller seconded the motion , which passed 4 -0.
Vice Chairman Penny moved that the Board come out of closed session. Commissioner Miller
seconded the motion that passed 4 -0.
Chairman Springle recessed the board meeting at 10: 10 am. The Hamett County Board of
Commissioners will reconvene to host their 2018 legislative luncheon at 11 :45 am.
2018 legislative luncheon attendees :
Janet Bradbury, Field Rep, Senator Burr's Office
Austen Shearer, Triangle Reg. Rep, Senator Tillis's Office
Carol Armstrong, District Director, Representative Holding's Office
Representative John Sauls
Representative David Lewis
Senator Ron Rabin
Mark Coggins, Representative Lewis 's Office
Jack Anthony, Representative Lewis 's Office
Chairman Gordon Springle
Vice Chairman Howard Penny
Commissioner Joe Miller
Commissioner Barbara McKoy
Dwight Snow, County Attorney
Gina Wheeler, Clerk to the Board
Kimberly Honeycutt, Finance Officer
Ira Hall , Director of Information Technology
Debbie Taylor, Marketing & Business Recruitment Manager
Paula Stewart, Interim County Manager
Brian Haney, Interim Asst. County Manager/Community & Government Relations Dir.
The group reviewed and discussed the County's following top five legislative priorities:
1. Assist Harnett County in Expanding Broadband Access in Underserved Areas
Many portions of Hamett County do not currently have access to broadband. Thi s is
another significant barrier to economic growth in the county. Hamett County asks for
assistance in developing infrastructure and providing broadband to underserved areas
within the county.
2. Address Disparities Related to Funding Formula for Military-Related Students
Even though Hamett County has a substantial percentage of military-related students in
its school system, the County receives considerably less in federal funding per student
than do surrounding counties. Hamett County seeks increased funding to support the
education of these students and reduce the burden on the County's taxpayers.
February 5, 2018 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 6 of 7
021918a HCBOC Page 8
3. Support Efforts to Expand Natural Gas Capacity
Access to natural gas is a basic requirement for many industries and businesses looking
for sites to locate new facilities. Despite a significant population growth in western
Hamett County, a lack of access to natural gas has prevented the commercial and
industrial growth that would normally accompany these increases in population. Hamett
County seeks assistance in identifying ways to expand natural gas capacity throughout
the county.
4. Assist County with Developing Economic Development Products
Hamett County currently lacks attractive buildings and sites for industrial prospects. Over
the last six months, this has resulted in the inability to respond to 20 out of 23 economic
development prospects due to the lack of a sufficient product. An increasing number of
site searches involving greenfields require the sites to be certified. Hamett County does
not currently have any certified sites. Hamett County Economic Development requests
assistance in funding the development of shell buildings and certifying sites, which will
allow the County to compete for more business and industry to bring increased
opportunity and prosperity to the county's residents.
5. Grant County Boards of Commissioners the Ability to Construct Schools
The Hamett County Board of Commissioners asks for the authority to construct schools,
which will assist the county in efforts to reduce existing and future issues with
overcrowding. Currently, only the Board of Education has this authority.
They also briefly reviewed the following remaining nine le gislative priorities for the County:
~ Continue Support of Construction of Four Lane Highway into Wake County
~ Authorize Use of Recreation Fees for Construction
~ Allow Counties to use E-911 Funds for E-911 Needs Other than Equipment
~ Reduce Waiting Period to Auction Livestock
~ Address Motor Vehicle Gap Billing Issues
~ Allow Counties to Enact Impact Fees to Support Public Education
~ Preserve Maternal and Child Health Block Grant Funding
~ Increase Support of County Veterans Services Programs
~ Allow Firefighters at Non-Profit Departments Access to Local Government Retirement
System
Following the luncheon, Commissioner Miller moved to adjourn the meeting. Vice Chairman
Penny seconded the motion, which passed unanimously.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
February 5 , 2018 Regular Meeting Minutes
Hamett County Board of Commissioners
Page 7 of7
021918a HCBOC Page 9
021918a HCBOC Page 10
Agenda Item __ i:i..._-....;B".::J------'
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 :
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
190-5100-420-7 4-7 4 Capital Outlay 24,327
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
ll/n.·0000-356-30-00 Insurance claims 24,327
EXPLANATION :
To transfer the Insurance funds received from a totaled 2017 Ford Explorer in to the Sheriff's Capital Outlay
Expenditure line to assist with the replacement of this patrol vehicle.
APPROVALS :
~~),~ '/~tlii
Department Head (date) County Manager (date)
2-1-18 ,2-,--.).~ 18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Daniel Wheeler,
Clerk to the Board
/ 2018.
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 11
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made
to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l l 0-5500-420-60-65 ooeratina Auto $7,500
110-8800-490-32-l 6 Continaencv $7 ,500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds needed to purchase items to equip a new F-150 for Animal Services. This
equipment is below t he capital out lay threshold.
APPROVALS:
Departm ent Head (dal e}
Adopted _________________ _
Margaret Regina Daniel.
Clerk to the Board
~-le-~~
County Manager (dgje)
..,l...-1 ...-l ~
Gord on Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 12
Cathy Ryals
From:
Sent:
To:
Subject:
Kimberly A. Honeycutt
Thursday, February 1, 2018 5:28 PM
Cathy Ryals
need budget amendments
1. Increase 110-5500-420.60-65 Operating Supplies -Vehicle
Decrease 110-8800-490.32-16 Contingency
$7,500
Explanation: To move funds needed to purchase items to equip a new F-150 for Animal Services. This
equipment is below the capital outlay threshold.
Thank you!
Kimberly A. Honeycutt, CLGFO
Finance Officer
Harnett County Finance
P.O. Box 760 (mail)
102 East Front Street (physical)
Lillington, NC 27546
(910) 893 -7557 (main)
(910) 814-6093 (direct)
(910) 893-3445 (fax)
1 021918a HCBOC Page 13
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending Jun e 30, 2018;
Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.58-01 Training $ 400.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331 .76-34 Public Nurse Training $ 400.00
EXPLANATION: To budget funds received for Public Nurse Training
APPROVALS: ~
9t~. }-\1\\t
Department Head {date) County Manager (DateL
o(,..J-1~
Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and
the Finance Officer for their direction.
Adopted th is
Margaret Regina Wheeler,
Clerk to the Board
day of ,2018
Gordon Springle, Chairman
Harnett County Board of Commis sioners
021918a HCBOC Page 14
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018 :
Section 1. To amend the Library Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8100-450.58-14 Travel 1200
110-8100-450.58-01 Training & Meeting 500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.81-02 LSTA Grant 1700
EXPLANATION: To budget grant funds from the LSTA Evergreen Scholarship grant awarded to Mary Atkinson,
cataloger for the Harnett County Public Library. This grant will allow her to attend the 2018 International
Evergreen Conference in St . Charles, Missouri. There is no match required.
APPROVALS :
County Manager (date) ..:)r 1~ 1?
Section 2. Copies of this budget amendment shall be furnished t the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Gordon Springle, Chairman
Harnett County Board of Commiss ioners
021918a HCBOC Page 15
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by 1he Governing Boord of the County of Hornell. North Corolino. thot the following amendment be mode
to the onnuol budget ordinance for fhe liscol yeor ending
Section 1. To amend the Human Resources, the appropriations ore to be changed os follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l 10-4250-41 0-11-00 Salaries & Wages $15,000
110-4250-410-21-00 Grouop Insurance $4,500
110-4250-410-23-00 Regular Retirement $1.088
110-4250-410-22-00 Fico Expense $1,148
110-4250-41 0-26-08 Worker's Compensation $150
110-4250-410-23-01 Supplemental Retirement $300
110-4250-410-21-07 Dental $186
110-8800-490-32-16 Contingency $22,372
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To budge! six months of salary, fringes for reception ist position
APPROVALS:
Department Head County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Margaret Regina Daniel,
Cieri:: to the Boord
Gordon Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 16
BUDGET ORDI NANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, thot the following amendment be mode
to the onnuol budget ordinance for the fiscal yeor ending
Section 1. To amend the Educaton, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8600-480-31-12 BOE Capital Outlay $595 ,805
l 10-8600-480-31-10 Teacher Additional PSNS $ 595,805
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move additional teacher funding that will not be used to capital outlay. The use of these funds
was approved b y the Harnett County Board of Commissioners, at the request o f the Board of Education, at th e
February 5, 2018 Board meeting.
APPROVALS :
p~ C--!L.S3::e..)uJ-
Department Head County Manager (date )
di .,.y ---,i
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction,
Margaret Regina Daniel,
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 17
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made
to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the Capital Reserve Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
194-8701-490-90-97 Internal Service Fund $300,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
194-0000-399-00-00 Fund Balance Appropriated $300,000
EXPLANATION: To budget the transfer of funds to the Fleet Internal Service Fund. The purchase of vehicles will now
be accounted for seperatly.
APPROVALS:
~ ft, ,J"" ~Sb:.,,.)L.,.J-
oepartment Head (date) County Manager (date}
~---i-1~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget
Adopted _________________ _
Margaret Regina Daniel,
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 18
BUDGET ORD INANCE AMENDMENT
BE IT ORDAINED by t h e Governing Boa rd of the County of Harnett, North Caro lina, that the f o llowing amendment be made
t o the annual budget ordinance for the fis c al year e n d ing June 30, 2018:
Section 1. To amend the Fleet Services Budget, the appropria tions are t o be changed a s follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
903-4 610-4 10-7 4-7 4 Caoital Outlav Ea uioment $180,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
903 -0000-389-54-40 In terna l Se rvice Fund $1 80,000
EXPLANATION: To budget the purchase of vehicles to inclu d e t he Library and Animal Cont rol.
APPROVALS :
Adopted _________________ _
Margaret Regina Doniel,
Cler k to the Boo rd
Gordon Spri n gle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 19
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made
to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the Capital Reserves Budget, the appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
194-4900-410-7 4-7 4 Capital Outlay Equipment
REVENUE
CODE NUMBER DESCRIPTION OF CODE
194-0000-389-10-00 lnterfund Transfer
EXPLANATION: To budget court room upfits
APPROVALS:
Adopted _________________ _
Margaret Regina Daniel,
Clerk to the Board
AMOUNT AMOUNT
INCREASE DECREASE
$26,500
AMOUNT AMOUNT
INCREASE DECREASE
$26,500
Gordon Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 20
BUDGE T ORD INANCE AM ENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, t hat the following amendmen t be mode to
th e annual budget ordinance for the fiscal year ending Jun e 30. 20 18
Section 1. To amend the Veteran's Treatm e nt Court fund, the approp riations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRI PTION OF CODE INCREASE DECREASE
253-4403-441 .33-45 Con l rocted Services $55,477
253-4 403-44 1.35-77 Veterans Court $13,729
253-44 03-44 1.58-01 Tro ininos & Meetinq s $6,303
253-4403-44 1 .58-14 Tra vel Admin $982
253-44 03-44 1.60-33 M a t e rials & Suoolies $1.0 14
253-4403-44 1.60-39 Othe r Materials $1,939
253-4403-441 .60-44 Eo ui oment $5,041
253-4403-441 .60-45 Dru QS $2.745
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-0000-331.88-03 Ve tera ns Cou rt ISA M HSA) $87,230
EXPLANATION : To increase revenue and operating b udget for SAM HSA portion of the Veterans Treatment Court G ran t , due to the
difference i n County and contract year. The SAM HSA grant is from Oct 1. 2017 to Sept 30, 2018 and th is adj us tment will align the
budget to the awarded amount.
APPROVALS :
Dept Head (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer and the
Adopted ___________________ _
Margaret Regin o Wheeler,
Clerk l o the Boord
Gordon Sp ri ngle, Chai rman
Harnett County Boord of Commissioners
021918a HCBOC Page 21
BUDGET ORDI NANCE AMENDM EN T
BE IT ORDAIN ED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to
the annual budge! ordinance for the fiscal year ending June 30. 2018
Secti on 1. To amend the Veteran's Treatment Court fund . the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-4 404-44 1.58-01 Troinina & Meetinas $6,512
253-4404-44 l .60-39 Other Materials $6,513
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-0000-331.88-04 Veterans Treatment Court (BJAI $13,025
EXPLANATION : To budget unspent grant funds from Year 1 of the BJA grant for Veterans Treatment Court. The funds will be used to
cover a monatory Notional Conference for the Ve terans Court team staff and to cover Sandhill Monitoring Invoices for the
remaining of the year.
APPROVALS :
ka1JJ
Dept Head (dote) County Manager (dale)
Section 2. Copies of this budget amendment shall be furnished to the Clerk lo the Boord. and to the Budget Officer and the
Adopted __________________ _
Margaret Regina Wheeler,
Clerk to the Boord
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 22
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year end i ng June 30, 2018 :
Section 1. To amend the General Fund, Sheriff's Department, the appropriat i ons are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
U 0-5100-420-60-65 Auto Supplies 999
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-354-11-00 Restitution 999
EXPLANATION: To transfer funds to into the Sheriff's Auto Expenditure line.
APPROVALS :
~'1), ~;{," g
Department Head (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of , 2018 .
Margaret Regina Wheeler,
Interim Clerk to the Board
Gordon Sp r ingle , Chairman
Harnett County Board of Comm issioners
021918a HCBOC Page 23
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Agenda Item __ 4__._-_/)'-=---
Harnett
COUNT Y
RESOLUTION
BE IT RESOLVED that the Hamett County Board o f Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Braxton Phase II Subdivision
Braxtonwood Drive
Meadowwood Court
Duly adopted this 19th day ofFebruary 2018.
ATTEST:
Margaret Regina Wheeler
Clerk to the Board
stro ng roo t s • new growth
HARNETT COUNTY BOARD OF COMMISSIONERS
Gordon Springle, Chairman
www.harnett.org
021918a HCBOC Page 36
ROY COOPER
GOVERNOR
February 7, 2018
Mrs. Gina Wheeler
Clerk
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Hamett County Board of Commissioners
Post Office Box 759
Lillington , North Carolina 27546
Subject: Secondary Road Addition
To Whom It May Concern:
JAM ES H. TROGDON, III
S ECRETARY
This is in reference to a petition submitted to thi s office requesting street(s) in Hamett County be
placed on the State's Secondary Road System. Please be advi sed that these street(s) have been
investigated and our findings are that the below listed street(s) are eligible for addition to the State
System.
Braxton Phase II Subdivision
• Braxtonwood Drive
• Meadowwood Court
It is our recommendation that the above named street(s) be placed on the State 's Secondary Road
System. If you and your Board concur in our recommendation, please submit a resolution to thi s
office .
Sincerely,
Janet James
En gineering Technician
Mailing Address:
NC DE PARTMENT OF TRANSPORTATION
DIVIS ION SIX / DI STRICT TWO
POST O FF ICE BOX I I 50
FAYETTEVILLE, NC 28302
Telephone: (9 I O) 364-0601
Fax : (9 10) 437-2529
Customer Sen•ice: I-877-368-4968
Website: www.n cdot.gov
loca tion :
600 SOUTHERN A VENUE
FAYETTEVILLE, NC 28306
021918a HCBOC Page 37
\
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021918a HCBOC Page 38
Board Meeting
Agenda Item
Agenda Item __ fl:..__--=/;.=---
MEETING DATE: February 19, 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of Construction Contract for South Central Water Transmission
Project
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This is a formal request for the Board to approve the award of a construction contract in the
amount of $505,700 to Temple Grading and Construction Company from Lillington, NC.
This contract consists of the construction of approximately 7,440 linear feet of 12 inch
ductile iron water transmission main in the Bunnlevel area of the county. This project is
necessary to correct some hydraulic deficiencies in the water distribution system present in
that area of the county. Attached is McGill Associates', the consulting engineers on this
project, recommendation letter and certified bid tabulations for your review. This project will
be funded from HCDPU's cash reserves. Please place this item on the agenda at the next
available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\JNetCache\Content.Outlook\TPTEQCL V\A ward for the South
Central Water Tran smi sson Main Project Agenda R equest 1-3 1-18.docx Page
I of2 021918a HCBOC Page 39
January 31, 2018
Mr. Steve Ward, Director
Harnett County Depa1tment of Public Utilities
700 McKinney Parkway
Lillington, North Carolina 27546
RE: Recommendation of Award
Dear Mr. Ward:
South Central Water Transmission Main Project
Hamett County, North Carolina
On January 5, 2018, six (6) bids were received and opened for Harnett County's South
Cenh·al Water Transmission Main project in the Harnett County Dcpruiment of Public Utilities
training room. The low base bid was submitted by Temple Grading and Construction Co., Tnc.
(Temple) from Lillington, N01ih Carolina in the amount of $438,740.00. Temple also submitted
pricing for the requested Alternate Bid No. l as follows:
• Additional price of $66,960.00 to install 12-inch ductile iron pipe in lieu of 12-inch C-
900 PVC pipe, which is included in the base bid amount.
The submitted bids are summarized in the attached Certified Bid Tabulation.
Pursuant to your request , as part of the bid evaluation process, McGill Associates asked
Temple to submit written evidence establishing their qualifications to perform the work
associated with this project. More specifically, we requested that Temple complete a
Qualification Statement package using the Engineer's Joint Contract Documents Committee
template, which includes references from previous projects of similar scope and size, present
workload commitments, qualifications of the proposed project foreman, financial statements to
demonstrate financial capability to unde1iake the project, bonding info1mation, and safety
program infonnation. Temple was also asked to provide information on pending or outstanding
litigation, along with a history of litigation.
In addition to reviewing the submitted package, McGill contacted several water
distribution system owners and consulting engineers that were listed within the Qualifications
Statement to discuss Temple's past perfo1mance on similar projects. Based on our evaluation,
we have concluded that Temple has successfully completed projects of similar size and scope in
the region, and appears to be capable of performing the work associated with this project.
Temple also maintains a valid Unlimited, Unclassified Nmih Carolina General Contractor's
license.
Temple did note in their package that they had previously filed a claim against Key
Constructors for a sewer project in Hrunett County, and that Key Constructors subsequently filed
a lawsuit against Harnett County to bring action to the claim. It is our understanding that a
5 Regional Circle. Suite A
Pinchursl , Nonh CarulinJ 28374
!'I, 9 10 .295 .3159
• 910.295.3647 \\, 1\ mq,:illt•nlli n<"t'I s , "'"
021918a HCBOC Page 40
Mr. Steve Ward
January 29, 20l8
Page 2
settlement was reached regarding this matter and that Temple had no contractual relationship
with Hamett County on the project since they were a subcontractor to Key Constructors.
Based on our e-mail correspondence, we underslan<l lhal Harnelt County desires to install
ductile iron pipe on this project in accordance with Alternate Bid No. 1. Ductile iron pipe
provides, among other advantages, a higher pressure rating and increased tensile strength when
compared to PVC pipe. McGill Associates therefore recommends that Harnett County accept
Alternate Bid No. 1, and award the South Central Water Transmission Main project to Temple
Grading and Construction Co., Inc. in the total amount of $505,700.00.
If you have any questions regarding this letter of recommendation, please feel free to give
me a call. We look forward to working with you and Harnett County through the construction
phase of this important project.
Enclosures: Certified Bid Tabulation
17 .04003/S W Letter of Recommendation SC.doc
Sincerely,
McGILL ASSOCIATES, P.A.
~)~
MICHAELS. APKE, P.E.
Principal -Pinehurst Office
021918a HCBOC Page 41
CERTIFIED BID TABUL
A
T
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SOUTH CENTRAL WATER TRAN
S
M
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S
I
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A
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HARNETT COUNTY, NORTH
C
A
R
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ITEM DESCRIPTION NO.
Q
U
A
N
.
1 Mobilization (3.0% Maximum)
1
2 12" C-900 PVC Water Main
7
,
4
4
0
3 12" x 12" Tapping Sleeve and Valve
3
4 Connection to Existing 12" Water Line at Wir
e
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o
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1
5 12-inch Gate Valve
4
6 Compact Ductile Iron Fittings
8
,
0
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7 24" Diameter Steel Encasement Pipe by Bor
e
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3
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with 12" DIP Carrier Pioe 8 Coordination, Removal and Replacement of
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Concrete Headwall 9 Gravel Drive Repair
3
5
0
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2
4
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0
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2
7
13 Culvert Protection
3
2
14 Inlet Protection
1
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1
0
16 Remove Existing Trees/Shrubs
1
17 Traffic Control
1
TOTAL BASE BID (SUM OF IT
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1
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ALTERNATE BID (12" DIP WA
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ITEM DESCRIPTION
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NO. 12" DIP Water Main in lieu of Item No. 2 -1
2
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Al Water Main. Unit price shall be an addition t
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deduction from the unit price provided in Ite
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C-900 PVC Water Main TOTAL BASE PLUS AL TE
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Michael S. Apke, P.E. ~M~
G
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Engineering · Planning · Finance 5 Regional Circle, Suite A Pinehurst, North Carolina 28374 910-295-3159
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Board Meeting
Agenda Item
Agenda Hem Lf -F
MEETING DA TE: February 19, 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of Construction Contract for WHIP Transmission Project
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This is a formal request for the Board to approve a construction contract in the amount of
$976,971.25 to Temple Grading and Construction Company from Lillington, NC. This
contract consists of the construction of approximately 7,420 linear feet of 20 inch ductile iron
water transmission main along Hwy 87 in the Spout Springs area of the county. This project
is necessary to provide adequate water supply for the new Benhaven Elementary School
being constructed in the WHIP. Attached is McGill Associates', the consulting engineers on
this project, recommendation letter and certified bid tabulations for your review. This project
will be funded from HCDPU's cash reserves. Please place this item on the agenda at the
next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\Users\gwhee le r\AppData\Local\M icrosoft\ Wi ndows\JNet Cach e\Con te nt.O utl ook\TPTEQCL V\Award fo r the WHIP
Trans misson Ma in Proj ect Age nda Reque st 2-2 -18 .docx Page I of I 021918a HCBOC Page 43
February 1, 2018
Mr. Steve Ward, Director
Harnett County Depaitment of Public Utilities
700 McKinney Parkway
Lillington, North Carolina 27546
Dear Mr. Ward:
RE: Recommendation of Award
Western Hamett Industrial Park
Water Transmission Project
Harnett County, North Carolina
On January 5, 2018, six (6) bids were received and opened for Harnett County's Western
Hamett Industrial Park Water Transmission project in the Hamett County Department of Public
Utilities training room. The low base bid was submitted by Temple Grading and Construction
Co., Inc. (Temple) from Lillington, North Carolina in the amount of $701,880.00. Temple also
submitted pricing for nine (9) requested Alternate Bids as follows:
• Additional price of $87,185.00 (Alternate Bid No. 1) to install 7,420 linea r feet of 16-
inch ductile iron pipe in li eu of 16-inch C-905 PVC pipe, which is included in the base
amount.
• Additional price of $115,010.00 (Alternate Bid No. 2) to install 7,420 linear feet of 20-
inch C -905 PVC pipe in lieu of 16-inch C-905 PVC pipe, which is included in the base
amount.
• Additional price of $209,615.00 (Alternate Bid No. 3) to install 7,420 linear feet of 20-
inch ductile iron pipe in lieu of 16-inch C-905 PVC pipe, which is included in the base
amount.
• Additional price of $5,750.00 (Alternate Bid No. 4) to install one (1) 20-inch x 20-inch
tapping sleeve and valve in lieu of one (1) 20-inch x 16-inch tapping sleeve and valve,
which is included in the base amount.
• Additional price of $50,400.00 (Alternate Bid No. 5) to install eight (8) 20-inch gate
valves in lieu of eight (8) 16-inch gate valves, which are included in the base amount.
• Additional price of $6,356.25 (Alternate Bid No. 6) to install 225 linear feet of 36-inch
steel encasement by bore and jack with 20-inch ducti le iron pipe canier pipe in lieu of
36-inch steel encasement by bore and jack with 16-inch ductile iron pipe canier pipe,
which is included in the base amount.
• Additional price of $14,850.00 (Alternate Bid No. 7) to install 24-inch DR 9 HDPE by
horizontal directional drill in lieu of 20-inch DR 9 HDPE by horizontal directional drill,
which is included in the base amount.
• Deduction price of $20,790.00 (Alternate Bid No. 8) to install 16-inch DR 18 Pusible
PVC pipe by horizontal directional drill in li eu of 20-inch DR 9 HDPE by horizontal
directional drill, which is included in the base amount.
5 Regional Circle, Suite A
Pinehurst, North Carol ina 28374
,,,, 910.295.3 159
I 910.295 .3647 ,, ,. " 111,gilkngmccrs ,·,,, 1 021918a HCBOC Page 44
Mr. Steve Ward
Februaiy I, 2018
Page 2
• Additional price of $2,970.00 (Alternate Bid No. 9) to install 20-inch DR 18 Fusible PVC
pipe by horizontal directional drill in lieu of 20-inch DR 9 HDPE by horizontal
directional drill, which is included in the base amount.
The submitted bids are summarized in the attached Certified Bid Tabulation.
Pursuant to your request, as part of the bid evaluation process, McGill Associates asked
Temple to submit written evidence establishing their qualifications to perform the work
associated with this project. More specifically, we requested that Temple complete a
Qualification Statement package using the Engineer's Joint Contract Documents Committee
template, which includes references from previous projects of simi lar scope and size, present
workload commitments, qualifications of the proposed proj ect foreman, financial s tatements to
demonstrate financial capability to undertake the project, bonding information, and safety
program infmmation. Temple was also asked to provide infmmation on pending or outstanding
litigation, along with a history of litigation.
In addition to reviewing the submitted package, McGill contacted several water
distribution system owners and consulting engineers that were li sted within the Qualifications
Statement to discuss Temple's past performance on similar projects. Based on ow-evaluation,
we have concluded that Temple has successfull y completed projects of similar size and scope in
the region, and appears to be capable of performing the work associated with this project.
Temp le also maintains a valid Unlimited , Unclassified North Carolina General Contractor's
license.
Temple did note in their package that they had previously filed a claim against Key
Constructors for a sewer project in Harnett County, and that Key Constrnctors subsequently filed
a lawsuit against Harnett County to bring action to the claim. It is our understanding that a
settlement was reached regarding this matter and that Temple had no contractual relationship
with Harnett County on the project since they were a subcontractor to Key Constructors.
Based on our email correspondence, we understand that Harnett County desires to install
20-inch ductile iron pipe with 20-inch fusible PVC pipe by horizontal directiona l drill on this
project, in accordance with Alternate Bids 3, 4, 5, 6 and 9. The 20-inch ductile iron pipe
provides, among other advantages, additional flow capacity, a higher pressure rating and
increased tensile strength when compared to the 16-inch PVC pipe. The fusible PVC for the
directional dril1 has a sma ll er outer diameter when compared to HDPE which will allo w for a
reduced bore hole size, and will provide increased tensile strength. McGill Associates therefore
recommends that Harnett Co unty accept Alternate Bids 3, 4 , 5, 6 and 9, and award the Western
Hamett Industrial Park Water Transmission project to Temple Grading and Construction Co.,
Inc. in the total amount of $976 ,971.25.
021918a HCBOC Page 45
Mr. Steve Ward
February I, 2018
Page 3
If you have any questions regarding this letter of reconunendation, please feel free to give
me a call. We look forward to working with you and Harnett County through the construction
phase of this imp01tant project.
Enclosures: Ce1tified Bid Tabulation
17.04002/SW Letter of Recommendation WHIP.doc
Sincerely,
McGILL AS SOCIA TES, P.A.
~J-~
MICHAELS. APKE, P.E.
Principal -Pinehurst Office
021918a HCBOC Page 46
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Agenda Item __ J.(_.__-__,{z __
Board Meeting
Agenda Item
:vtEETING DATE: February 19, 2018
TO: HARNETT COU TY BOARD OF COMM ISSIO NERS
SUBJECT: Revised Clinical Patient Fee ~ligibility and Bad Debt-Write Off Policy
REQUESTED BY: John R.ousc, ealth Director
\._
REQUEST:
At the January 25, 2018 meeting. the Board of I lealth approved a re\'ision to the Clinical
Patient Fees, Eligibil it y a nd Bad Debt-Write Off Policy. The page and section is attached for
review.
Thank you fo r your consideratio n in this matter.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
l hclik2\hthsharc\admin Fiksharc 1-E:-..ccl \BOII P:\I 1·1.1: l'\!C:-LW Fl I S-BOC Rcquc~ts'BOC Form~ I
agcndaform20 I &.doC'\ Page I of I 021918a HCBOC Page 48
Page 7
c. If client is unable to pay full amount of bill for that day" s service, prepare
'·Payment Agreement Form·· for clients to sign. Scan agreements into Patagonia
under '·Billing Bin ...
d. Label will be kept on each client in a notebook and the encounter forms shall be
matched back to the label sheet to ensure all encounter forms are accounted for.
e. If encounter forms are not accounted for follow-up with supervisor of that clinic.
(A duplicate encounter form may need to be created if original is not found).
f. Mail statement of account to client sixty (60) days after visit and monthly
thereafter until written off or collected through Debt Set-off.
g. After 3 months; mail ·'payment agreement form'· to client to select payment
option(s), if client has not signed .. payment agreement fom1·· or if c lient has
already made a se lection send a copy of ''payment agreement form " on file to the
cl ient along with statement of balance from accounting system.
h. Mail past due notice to client sixty (60) days after the .. paym ent agreement fonn '
has been mailed .
Changing to: Patient 'itatcmen ts contam a message reminding the patient if the)
have signed a pa) mcnt agreement form to please make a pa) mcnt as soon as
p )ss,bk
1. Inform patient of balance due at t ime of service and
a. Next telephone call. (if applicable or time allows)
V. Agi ng Patient Acco unts (Bad Debt Write-Offs)
a. Aging of account is an accounting procedure to periodically provide an update
and realistic value for accounts receivable. Accounts will be aged every 2 years
or annually. if deemed by Health Director or Designee and written off as
.. uncollectible .. only after two (2) years following the date of last service and no
effort to pay has been made by patient. Unless. approval by Board of Health
and /or Board of Commissioners to delay write-offs.
b. Two years after the initial visit balance and payment ha s not been rendered , and
client has been sent to Debt Set-off program and has not been in for service any
balance remaining under $50 after two years will be written-off. Balance will be
reinstated once client returns for service. Balances over $50 follow Debt-Set Off
Policy, unle ss unable to collect from Debt-Set Off.
c. As long as a balance remains , the client is to be informed of the cunent balance.
021918a HCBOC Page 49
Board Meeting
Agenda Item
MEETING DATE: February 19, 2018
TO: HARNE TT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Acceptance of LST A Evergreen Conference Scholarship
REQUESTED BY: Harnett County Public Library
REQUEST:
The Hamett County Public Library respectfully requests to accept the LST A grant in the
amount of $1700. This scholarship grant was awarded to Mary Atkinson, cataloger for the
Library, for the 2018 Evergreen International Conference in St. Charles, Missouri. Mary will
have the opportunity to network with other system users while expanding her knowledge of
specific features in our system.
This is a reimbursement grant with no match required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agcndaform20 18.docx Page I o f I
021918a HCBOC Page 50
Board Meeting
Agenda Item
MEETING DATE: February 19, 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Acceptance of LST A Evergreen Conference Scholarship
REQUESTED BY: Harnett County Public Library
REQUEST:
The Harnett County Public Library respectfully requests to accept the LST A grant in the
amount of $1700. This scholarship grant was awarded to Mary Atkinson, cataloger for the
Library, for the 2018 Evergreen International Conference in St. Charles, Missouri. Mary will
have the opportunity to network with other system users while expanding her knowledge of
specific features in our system.
This is a reimbursement grant with no match required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendaform201 8.docx Page I of J
021918a HCBOC Page 51
GRANT AGREEMENT
LSTA 2017-2018 Evergreen Conference Scholarship
# 5900
This is an agreement by and between Hamett County Public Library, hereinafter referred to as "the Library,"
and the State Library of North Carolina, Department ofNatural and Cultural Resources, hereinafter referred
to as the "State Library."
Institution and/or Library Name: HARNETT COUNTY PUBLIC LIBRARY
Mailing address: PO Box 1149
City, State, ZIP: Lillington, NC 27546
Project manager name/title: Angela McCauley
Project manager telephone: 910-893-3446
Project manager email: amccauley@hamett.org
DUNS number: 159665603
Federal Employer Identification Number: 56-6000306-J
Indirect cost rate for this award: 0%
Library fiscal year ending date: June 30
Federal Award Identification Information required by 2 CFR 200.331
Federal Award ID number: LS-00-17-0034-17
Federal Award Date: January 18, 2017
Grant Award Period Start and End Date: July 1, 2017-June 30, 2018
Amount of Federal Funds Obligated by this Action: $1,700.00
Federal Award Project Description as required by FFATA: LSTA State Grants
Contact information for awarding official: Tanya Prokrym, Interim Federal Programs Consultant, State
Library of North Carolina, 4640 Mail Service Center, Raleigh, NC, 27699-4600, 919-807-7415,
tanya.prokrym@ncdcr.gov.
CFDA Name I Number: LST A State Grants/ 45.310
This award is not R&D.
The State Library has agreed to fund this grant with federal Library Services and Technology Act (LST A)
funds to be disbursed through North Carolina Accounting System accounting fund 460 I 1495410145.
IN CONSIDERATION OF RECEIVING THE ABOVE REFERENCED GRANT FUNDING,
THE LIBRARY HEREBY AGREES TO:
1. Accept and administer an LST A grant from the State Library in the amount of$1,700.00 for
costs associated with the project represented in the Library's grant application, grant award
letter, and any amendments thereto.
2. Abide by all Grant Provisions as certified in this document and the grant application; including any
certifications submitted with this grant agreement such as Children's Internet Protection Act (CfPA)
Compliance and Certification Regarding Debarment and Suspension; Lobbying; Federal Debt Status;
Nondiscrimination.
20 l 7-2018 LSTA Evergreen Scholarship Grant Agreement page I of5
021918a HCBOC Page 52
3. Regularly inform the State Library on the progress of project activities as defined in the grant
application.
-L Encumber and expend project funds (grant and matching)
• only upon or after the effective date of this grant agreement and before its tennination;
• in accordance with the project budget as submitted with the project application, or as modified in
the grant award letter, or as amended and approved by the State Library; and
• in accordance with all applicable local, state and federal laws and regulations.
5. Expend project funds in a manner that ensures free and open competition.
6. Submit grant reimbursement requests with appropriate documentation of eligible project expenditures
(grant and matching) as defined in the grant application, at least quarterly.
7. Complete all expenditures (grant and matching) by June 30, 2018, or by the termination date of this
agreement as amended by mutual consent.
8. On or before July 31, 2018, submit a single request for reimbursement.
9. If eligible, the Library and all subgrantees shall: (a) ask the North Carolina Department of Revenue
for a refund of all sales and use taxes paid by them in the perfonnance of this Contract, pursuant to
N.C.G.S. 105-164. 14; and (b) exclude all refundable sales and use taxes from all reportable
expenditures before the expenses are entered in their reimbursement reports.
10. Acknowledge the Institute of Museum and Library Services in all related publications and activities
in conjunction with the use of grant funds as follows: "This publication/activity/program/etc. was
supported by grant funds from the Institute of Museum and Library Services under the provisions of
the federal Library Services and Technology Act as administered by the State Library of North
Carol ina, a division of the Department of Natural and Cultural Resources (IMLS grant number LS-
00-17-0034-17)." Submit a copy of any publications or materials produced under the grant to the
State Library.
I I. Provide library services resulting from the grant to all members of the community served, in
compliance with all Federal statutes relating to non-discrimination on the basis of race, color, national
origin, sex, handicap, or age.
12. Request prior written approval from the State Library for any subcontracting or assignment to any
subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of the duties
and responsibilities of this agreement. Subgrantees and assignees agree to abide by the terms of this
agreement and must provide all information necessary for the Library to comply with the terms of this
agreement.
13. Only approved, awarded expenditures are allowable; any funds not expended as defined in the grant
application will be repurposed by the State Library upon termination of this agreement.
14. Submit a final report to the State Library by July 31, 2018, containing information required by the
funder.
I 5. Certify upon completion of the grant that grant funds were received, used, and expended for the
purposes for which they were granted.
16. Maintain adequate financial records to ensure complete reporting, and retain programmatic, financial,
and audit records relating to the grant for a minimum of three years from the due date of the final
grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved,
2017-2018 LSTA Evergreen Scholarship Grant Agreement page 2 of5
021918a HCBOC Page 53
whichever is longer. Provide access upon request to the Department of Natural and Cultural
Resources, Office of the State Auditor, Institute of Museum and Library Services and the Comptroller
General or their designees, to all records and documents related to the award, including audit work
papers in possession of any auditor of the Library.
17. Ensure that grant funds are audited in compliance with state and federal audit requirements for local
governments and public authorities, institutions of higher education, and non-profit organizations.
and, as applicable, according to the standards of2 CFR 200, Subpart F -Audit Requirements, as
supplied by the Executive Office of the President, Office of Management and Budget, Washington,
DC.
18. Comply with the requirements of North Carolina General Statute 143C-6-23: "State grant funds:
administration; oversight and reporting requirements" and the corresponding rules of North Carolina
Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants," including
submission of required financial reports within six months (or nine months for $500,000 threshold) of
the end of the Library's fiscal year(s) in which grant funds are received.
19. The State Auditor and the using agency's internal auditors shall have access to persons and records as
a result ofall contracts or grants entered into by State agencies or political subdivisions in accordance
with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and
internal auditors may audit the records of the contractor during and after the term of the contract to
verify accounts and data affecting fees or performance).
20. File with the State Library a copy of the Library's policy addressing conflicts of interest that may
arise involving the Library's management employees and members of its board of directors,
commissions, or other governing body. The policy shall address situations in which any of these
individuals may directly or indirectly benefit, except as the Library's employees or members of its
board, commissions, or other governing body, from the Library's disbursing of grant funds and local
matching funds and shall include actions to be taken by the Library or the individual, or both, to avoid
conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C-6-23(b)). The policy shall be
filed before the State Library may disburse the grant funds, unless the Library is covered by the
provisions ofN.C.G.S. 160A-479. J 1 and 14-234.
21. File with the State Library the Library's sworn written statement completed by the Library's board of
directors or other governing body stating that, pursuant to N.C.G.S. 143C-6-23(c), the Library does
not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local
level. The policy shall be filed before the State Library may disburse the grant funds, unless the
Library is covered by the provisions of G.S. J 60A-479. I 1 and 14-234.
THE ST ATE LIBRARY AGREES TO:
I. Award LST A grant funds to the Library in the amount and under the terms and conditions stated
above, subject to the availability of funds.
2. Pay LST A grant funds upon receipt of reimbursement requests for approved, awarded expenditures
submitted quarterly by the Library. Pay by June 30, 2018, all approved requests received on or before
April 15 , 2018, and by August 31, 2018, all approved requests received by July 15, 2018.
3. Assist the Library as appropriate and necessary with the implementation of this project. Provide
monitoring and oversight through a combination of periodic emails, calls, visits, and review of
reimbursement requests and reports.
20 17-20 18 LSTA Evergreen Scholarship Grant Agreement page 3 of 5
021918a HCBOC Page 54
4. Report on this project to the federal funding agency, the Institute of Museum and Library Services.
and the North Carolina Office of State Budget and Management in accordance with all applicable
federal and state requirements .
THIS AGREEMENT is in effect upon signing by all parties. It may be amended , if necessary , upon the
mutual acceptance of a written amendment to this agreement signed and dated by the Library and the
State Library. Such amendment(s) shall state any and/or all change(s) to be made. This agreement may
be tenninated by mutual consent with 60 days' prior written notice or as otherwise provided by law.
Returning signed agreements signifies accepting the grant award; awards not accepted by March 20, 2018
may be withdrawn.
[Please sign in blue ink.]
Date '
X
Signature, Local G :entative Date
Printed Name Title
X
Signature, Cal Shepard, State Librarian Date
Return two complete sets of this agreement with original signatures in blue ink.
To assure prompt receipt of your documents by the State Library, a commercial service is
recommended. Mail sent via US Postal Service to the Mail Service Center (MSC) address cannot be
tracked beyond receipt at the MSC and may encounter delays ; the US Postal Service will not deliver to
the Jones Street address.
Commercial Service Address US Postal Service Address
(e.g. FedEx, UPS, or physical delivery)
*Stronl(ly Recommended*
LST A Grant Agreements LST A Grant Agreements
Library Development Section, Suite 310 Library Development Section
State Library of North Carolina State Library of North Carolina
Archives & State Library Building 4640 Mail Service Center
I 09 E. Jones Street Raleigh , NC 27699-4600
Raleigh, NC 27601
Attn : Jackie Haske
Attn: Jackie Haske
201 7-2018 LSTA Everg reen Scho larship Grant Agreement p age 4 of5
021918a HCBOC Page 55
GRANT PROVISIONS
The following state and federal provisions apply to the LSTA
g rant program. Libraries awarded grants must agree to comply
with these provisions.
1. Grant Agreement and Timing of Expenditures
Official notification of the grant award must be received from the
State Library and a grant agreement {formal agreement between
the grantee and the State Library) signed by both the
representatives of the library and the State Librarian before any
funds may be encumbered or expended for the project.
2 . Allowable and Unallowable Costs
Grantees must carry out the grant project according to the
approved grant application, and all federal funds must be
expended solely for the purpose for which a grant was awarded.
The following costs are unallowable and may not be
proposed as grant project costs: bad debts, contingencies,
contributions and donations, entertainment, fines and penalties,
under recovery of costs under grant agreements {excess costs
from one grant agreement are not chargeable to another grant
agreement).
3. Legal and Regulatory Compliance
Grantees must expend grant funds in accordance with all
applicable local, state, and federal laws and regulations .
4. Budget Revisions and Programmatic Changes
Grantees must not deviate from the approved budget and plan
for carrying out the grant project as contained in the approved
grant application unless prior approval is obtained from the State
Library.
5 . Records Retention
Grantees must maintain adequate records to ensure complete
reporting, and retain programmatic and financial records relating
to the grant for a minimum of three years from the due date of
the final grant report at the end of the Five Year Plan , or until all
audit exceptions have been resolved, whichever is longer.
6 . Free and Open Competition
Purchases made from grant funds must be carried out to ensure
free and open competition to the extent possible. libraries
eligible to purchase under state contract may use this option for
grant purchases.
7 . Debarment & Suspension
Transactions for the purposes of this grant will not knowingly be
made with parties who have been debarred or suspended from
receiving Federal financial assistance under Federal programs
and activities (Debarment and Suspension Certification). See
Excluded Parties List System at https.//www.sam.gov .
8 . Equipment Purchases and Inventory
Equipment with a per unit price above $5,000 requires advance
written approval from the State Library. If fair market value at the
t ime of surplus or disposal exceeds $5,000, disposal must be
cleared with the State Library.
9 . Publicizing & Acknowledging Funds
Grantees are required to credit IMLS/LSTA in all related
publications and activities in conjunction with the use of grant
funds . Grantees should publicize grant-supported activities in
available and appropriate media. The following statement must be
used when meeting these requirements: "This publication/
activity/program was supported by grant funds from the Institute of
Museum and Library Services under the provisions of the federal
library Services and Technology Act as administered by the State
Library of North Carolina, a division of the Department of Natural
and Cultural Resources." Copies of any publications or materials
produced under the grant must be submitted to the State Library.
IMLS logos are available at
http//www ,mis. gov/rec1p1ents/imls acknowledgement. aspx
10. Lobbying
Grantees are prohibited by federal law from using grant funds to
pay costs associated with lobbying Congress or the public for
purposes of influencing elections, legislation, or the award of any
federal funds. Grantees receiving an award of over $100,000 must
file a certification regarding lobbying.
11 . Non-discrimination
All library services provided as a result of federal grant funds must
be available without discrimination to all members of the community
served . Participation may not be denied on the basis of race , color,
national origin, handicap, age, or sex. Relevant legislation includes
but is not limited to the following : Title VI of the Civil Rights Act of
1964 (42 U .S.C. 2000d through 2000d-4); Title IX of the Education
Amendments of 1972 (20 U.S.C. 1681-1683); Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794); The Age Discrimination
Act (42 U .S.C. 6101 et. seq); 45 CFR 1110-Nondiscrimination in
federally assisted programs; 45 CFR 1170 -Nondiscrimination on
the basis of handicap in federally assisted programs and activities;
45 CFR 1181 -Enforcement of nondiscrimination on the basis of
handicap in programs or activities conducted by the Institute of
Museum and Library Services.
12. Trafficking in Persons
Grantees must comply with 22 U.S.C. § 7104(9) which prohibits
engaging in trafficking in persons, procuring a commercial sex act,
or using forced labor.
13. Audit and Financial Reporting Requirements
LSTA grants must be audited in compliance with federal and state
audit requirements for local governments and public authorities,
institutions of higher education, and non-profit organizations. The
following source documents outline the standards and
requirements:
• United States Office of Management and Budget (0MB) 2 CFR
200, Subpart F -Audit Requirements
• North Carolina General Statute 143C-6-23 "State grant funds:
administration; oversight and reporting requirements," and the
corresponding rules of North Carolina Administrative Code,
Title 09, Chapter 03M, "Uniform Administration of State
Grants."
LEGAL REFERENCES:
• 2 CFR 200 Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards
[address grants and cooperative agreements pertaining to
institutions of higher education, states, local governments,
Indian tribes, and nonprofit organizations]
• 2 CFR Part 3185 -Nonprocurement debanment and
suspension
• 2 CFR 3186 -Reauirements for drua-free workolace
20 17-2018 LST A Grant Agreement page 5 of 5
021918a HCBOC Page 56
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION; LOBBYING;
FEDERAL DEBT STATUS; AND NONDISCRIMINATION
I. DEBARMENT AND SUSPENSION
The grantee shall comply with 2 CFR Part 3185. The undersigned, on behalf of the grantee, certifies to
the best of his or her knowledge and belief that neither the grantee nor any of its principals:
(a) Are presently excluded or disqualified;
(b) Have been convicted within the preceding three years of any of the offenses listed in 2 CFR
section l 80.800(a) or had a civil judgment rendered against you for one of those offenses within that
time period;
( c) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses listed in 2 CFR section 180.SOO(a);
or
(d) Have had one or more public transactions (Federal, State, or local) terminated within the
preceding tmee years for cause or default.
Where the grantee is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this submission.
The grantee is required to communicate the requirement to comply with 2 CFR Part 180 Subpart C
(Responsibilities of Participants Regarding Transactions Doing Business With Other Persons) to persons
at the next lower tier with whom the grantee enters into covered transactions.
2.LOBBYING
As required by Section 1352, Title 31 of the United States Code, and implemented for persons entering
into a grant or cooperative agreement over $100,000, the grantee certifies to the best of his or her
knowledge and belief that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a
Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal,
amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than appropriated Federal funds have been paid or will be paid to any person
(other than a regularly employed officer or employee of the grantee) for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant,
loan, or cooperative agreement, the undersigned shall request, complete, and submit Standard Form
LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
page 1 of2
021918a HCBOC Page 57
______ )
3. FEDERAL DEBT STATUS
The undersigned, on behalf of the grantee, certifies to the best of his or her lmowledge and belief that the
grantee is not delinquent in the repayment of any Federal debt.
4. NONDISCRIMINATION
As required by the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Education Amendments
of 1972, and the Age Discrimination in Employment Act of 1975, as implemented at 45 C.F.R. Part
1180.44, the undersigned, on behalf of the grantee, certifies that the grantee will comply with the
following nondiscrimination statutes and their implementing regulations:
(a) Title VI of the Civil Rights Act of 1964, as amended (42 U.S .C. § 2000 et seq.), which provides
that no person in the United States shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination
under any program or activity receiving Federal financial assistance;
(b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which
prohibits discrimination on the basis of disability in Federally-assisted programs; (c) Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-83, 1685-86), which prohibits
discrimination on the basis of sex in education programs and activities receiving Federal financial
assistance;
(d) The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.),
which prohibits discrimination on the basis of age in Federally-assisted programs;
The undersigned further provides assurance that it will include the language of these certifications in all
subawards and that all subrecipients shall certify and disclose accordingly.
As the duly
above certij
:rantee, I hereby certify that the grantee will comply with the
----Signature of
Print Name and Title of Authorized Certifying Official
Date
Certification Regarding Debarment and Suspension; Lobbying; etc. page 2 of2
021918a HCBOC Page 58
iiiiijii};~---. H a r nett
C OUNTY Public Library
www.harnett.org
The Very Best Place to Start
PO Box 1149
601 Main Street
Ltlhngton. NC 27546
No Overdue Tax Debts' Statement
Certification Statement
We certify that the Harnett County Public Library does not have any overdue tax debts, as defined by
N.C.G.S. 105-243. I, at the federal, State, or local level. We further understand that any person who
makes a false statement in violation ofN.C.G.S. 143C-6-23(c) is punishable as provided by N.C.G.S.
I 43-34(b).
If there are any questions, please contact the state agency that provided your grant. If needed, you may
contact the North Carolina Office of State Budget and Management at NCGrants@osbm.nc.gov or
919-807-4795.
Certification and Signatures (Please sign below in blue ink.)
We confirm that the foregoing certification is true, accurate, and comp!
knowledge. We also acknowledge and understand that any misuse of~
the appropriate authorities for further action.
Date
I /;;i_1 /t!
State Library of North Carolina
Printed name oc uut: 01 1ut:a1 guvi:rrnm:m or
in stitutional authorizing official
Signature of above official
Date
l G .S. I 05 -243.1 defines : ''Overdue tax debt. -Any part of a tax debt that remains unpaid 90 days or more after the notice of final
a~sesi ment was mJj)ed to th e tax~ay,i;r. Ill!! tenn does not include a t ax debt, however, if the taxpayer entered into an installment agreement
for thcrBlldtbrnMe?d'.1.1 AA'-~1 'wWtihl YO days after the notice of fin al assessment was mailed and has not fa iled to make any payments
due under the in stallment agreement."
ph 910-893-3446
fax 910-893-300 .
< i ----.:.
021918a HCBOC Page 59
iiiiiii!;~--i H a r nett
COUNTY Public Library
www.harnett.org
January 23'd, 2018
The Very Best Place to Start
PO 3o, 1149
601 Mam Street
Lillington. \JC 27546
North Carolina Department of Cultural Resources
State Library of North Carolina
Library Development Section
4640 Mail Service Center
Raleigh, North Carolina
Re: Conflicts of Interest Policy
Dear Sir or Madam:
Please be advised that Harnett County's Conflicts of Interest Policy is addressed in the Harnett County
Personnel Ordinance, Article 5, Section 3 as fully set forth below:
Section 3. Gifts and Favors
A. No official or employee shall accept any gift, favor or thing of value that may tend or could
be perceived to influence that employee in the discharge of their duties.
B. No official or employee shall grant, in the discharge of duties, any improper favor, service, or
thing of value.
Conflicts of Interest are also addressed in the Code of Ethics for the Board of Commissioners of the
County of Harnett, North Carolina . A copy of the Code of Ethics is enclosed for your ready reference.
Local public officers and employees are also subject to North Carolina General Statute 14-2347 which
prohibits public officers and employees from benefiting from public contracts.
Should you have any questions regarding this matter, please do not hesitate to contact me.
Sincerely,
Angela McCauley
Director, Harnett County Public Library
strong roo t s · new growth
pil 910-893·3446
fdx. 910893-JOOi
021918a HCBOC Page 60
Code of Ethics for the
Hamett County Board of Commissioners of
the County of Harnett, North Carolina
PREAMBLE
WHEREAS, the Constitution of North Clil'Olina, Article I, Section 35, reminds us that a
"frequent recurrence to the fundamental principles is absolutely necessary to preserve the
blessings of liberty," and
WHEREAS, a spirit of honesty and forthrightness is reflected in North Carolina's state
motto, Esse quam videri, "To be rather than to seem," and
WHEREAS, Section 160A-86 of the North Carolina General Statutes requires local
governing boards to adopt a code of ethics, and
WHEREAS, as public officials we are charged with upholding the trust of the citizens of
this County, and with obeying the law.
NOW THEREFORE, m recognition of our blessings and obligations as citizens of the
State of North Carolina and as public officials representing the citizens of the County of Hamett,
and acting pursuant to the requirements of Section l 60A-86 of the North Carolina General
Statutes, we the Harnett County Board of Commissioners do hereby adopt the following General
Principles and Code of Ethics lo guide the Board of Commissioners in its lawful decision-
makmg.
GENERAL PRINCIPLES UNDERL YlNG THE CODE OF ETHICS
• The stability and proper operation of democratic representative government depend upon
public confidence in the integrity of the govcmment and upon responsible exercise of the
trust conferred by the people upon their elected officials
• Governmental decisions and policy must be made and implemented through proper
channels and process~ of governmental structure.
• Board members must be able to act in a manner that maintains their integrity and
mdepcndence, yet is responsive to the interests and needs of those they represent
• Board members must always remain aware that at various times they play different roles :
o As advocates, who strive to advance the legitimate needs of their citizens
o As legislators, who ba!an~ the publtc interest and private rights in considering
and enacting ordinances, orders, and resolutions
Code of Ethics for the Harnett County Board of Commissionm.
of the County of Harnett
Page I
021918a HCBOC Page 61
o As decision-makers, who arrive at fair and impartial quasi-judicial and
administrative determinations.
• Board members must know how to distinguish among these roles, to determine when
each role 1s appropriate, and to act accordingly.
• Board members must be aware of their obligation to confirm their behavior to standards
of ethical conduct that warrant the trUst of their constituents. Each official must find
withm his or her own conscience the touchstone by which to determine what conduct is
appropriate.
CODE OF ETHICS
The purpose of this Code of Ethics is to establish guidelines for ethical standards of conduct for
the Hamett County Board of Commissioners and to help determine what conduct is appropriate
in particular cases. It should not be considered to be a substitute for the law or for a board
member's best judgment
Section I. Board members should take care to obey all laws applicable to their official acilons
as members of the board . Board members should be guided by the spirit as well as the letter of
tbt: law in whatever they do.
At the same time, board members should feel free to assert policy positions and opinions without
fear of reprisal from fellow board members or citizens. To assert that a board member is
behaving unethically because one disagrees with that board member on a qu~1ion of policy (and
not because of the board member's behavior) is unfair, dishonest, irresponsible, and itself
unethical
The board shall endeavor to keep up to date, through the board 's attorney and other sources,
about new or ongoing legal or ethical issues they may face in their official positions.
Section 2. Board members should act with integrity and independence from improper influence
as they exercise the duties of their office. Board members should use their best independent
j udgment to pursue the common good as they sec it, presenting their opinions to all in a
reasonable, forthright, consistent manner. They should be self-governing and not subject to
improper influence, while at the same time being able to consider the opinions and ideas of
o thers.
At the same time, however, board members should recognize that they are part of a larger group
and should act accordingly. They should respect their office and not behave in ways that reflect
badly on it. They should treat other board members and the public with respect, and should honor
the opinions of others even when they disagree. They should recognize that they are not
generally authorized to act on behalf of the board, since the board must ta1ce official action as a
body.
Code of Ethics for the Hamett County Board of Commissioners
o f the County of Hamett
Page 2
021918a HCBOC Page 62
Section 3. Board members should avoid impropriety in the exercise of their official duties.
Their official actions should be above reproach. Although opinions may vary about what
behavior is inappropriate, this board considers impropriety in terms of whether a reasonable
oerson who ts aware of all tbc relevant facts and circumstances surrounding the board member's
action would conclude the action was inappropriate.
lf a board member believes that his or her actions, while legal and ethical, may be
misunderstood, the board member may seek the advice of the board's attorney and may state on
the record the facts of the situation and the steps taken to resolve it.
Section 4. Board members should faithfully perfonn the duti~ of their offices. They should act
as especially responsible citizens whom others can trust and respect. They should set a good
eumplc:: for others in the community, keeping in mind that trust and respect must continually be
earned.
Board members should faithfully attend and prepare for meetings. They should carefully analyze
all ~rcdible infonnation properly submitted to them. They should demand full accountability
from those over whom the board has authority.
Boa.rd members should be willing to bear their fair share of the board's workload. To the extent
appropriate, they should be willing to put the board's interests ahead of their own .
Section S. Board members should conduct the affairs of the board in an open and public
manner. They should comply with all applicable laws governing open meetings and public
records, recognizing that doing so is an important way to be worthy of the public's trust. They
should remember when they meet that they are conducting the public's business. They should
also remember that local government records belong to the public and not the board members or
their employees.
In order to maintain strict compliance with the Jaws concerning openness, board members should
make clear that an environment of transparency and candor is to be maintained at all times in
their governmental unit. They should prohibit unjustified delay in fulfilling public records
requests. They should take deliberate steps to make certain that any closed sessions held by the
board arc lawfully conducted and that such sessions do not stray from the purposes for which
they are called .
(The remainder of this page left blank intentionally)
Code of Ethics for the Hamett County Boill'd of Commissioners
of the County of Hamett
Page 3
021918a HCBOC Page 63
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Adopted tlus the~ day of Aece 01 ben 20 I 0.
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oard of Commissioners
Code of Ethics for the Harnett County Board of Commissioners
of the County of Hamett
Pagc4
021918a HCBOC Page 64
Agenda Item '-f -I
PROCLAMATION RECOGNIZING ROBERT E. DOBERSTEIN FOR HIS
DEDICATED SERVICE TO HARNETT COUNTY AND ITS CITIZENS
WHEREAS, Robert E. "Bob" Doberstein was born on September 7 , 1932, in Glendale,
Wisconsin, and passed away in his home in Cameron, NC, on February 8 , 2018 at age 85; and
WHEREAS, Bob's life was a life of service, both to his country and to his community,
where he served in countless ways along with his wife, Carrie; and
WHEREAS, Bob proudly served his country for 22 years in the United States Army
Special Forces Group, serving in duty stations including Vietnam, Lebanon, Germany, Qkjnawa
and Fort Bragg; and
WHEREAS, upon retiring from the Army, Bob operated Doberstein Greenhouses and
managed Kendale Bowling Lanes for 30 years, and during that time served as president of the
N.C. Greenhouse Vegetable Growers Association and of the N .C. Farm Marketing Association;
and
WHEREAS, Bob was passionate about education, serving as president of the
Johnsonville PTO, and on the advisory boards for the Johnsonville and Benhaven schools, and
for the Central Carolina Community College Barber School; and
WHEREAS, Bob provided for critical nutrition needs in Hamett County by creating the
Johnsonville Meals on Wheels program and founding the Buddy Backpack Program for Hamett
County in 2008, which now has three chapters in Angier, Dunn-Erwin and Western Harnett, and
serves more than 800 students in Hamett County by providing them with the nutrition they need
to focus on their education and their future; and
WHEREAS, Bob served his community as a firefighter with Spout Springs E mergency
Services where he served as president of the Board of Directors and helped grow the department
from a s truggling volunteer operation in the 1970s to a financially sound department providing
highly rated service to a rapidly growing community today, and in 2013 the department
dedicated their emergency s ervices building in Bob's honor; and
WHEREAS, Bob served on several advisory boards for Hamett County including the
Hamett County Board of Equalization & Review on which he served more than 10 years, the
Hamett County Board of Adjustment on which he served as an alternate member for nearly 16
years, and Industrial Facilities/Pollution Control Financing Authority on which he served for 16
years; and
WHEREAS, Bob served on these boards and others with fairness and honesty, doing
whatever was asked ofhjm without hesitation and making decisions based on the evidence
presented, and he has earned the respect and friendship of his fellow board members and the staff
who interact with those boards; and
021918a HCBOC Page 65
WHEREAS, Bob also served on numerous other community organizations, including
service as president of the Johnsonville Ruritan Club, as a Johnsonville 4-H Club leader working
to organize 4-H clubs in Harnett County, as a member of the Western Harnett Lions Club, as a
member of the Harnett County Community Foundation, as president of the church council at
Trinity Lutheran Church in Sanford, and as a member of Sustainable Sandhills and the Harnett
County Community Foundation; and
WHEREAS, Bob's selfless and dedicated service was acknowledged through his
recognition as Cape Fear District Ruritan of the Year in 2009, and as the recipient of the
Governor's Award in 2010 ; and
WHEREAS, Harnett County is indebted to Bob for his many years of humble and
selfless public service, and for his example as a role model for volunteerism that others should
seek to emulate.
NOW, THEREFORE, BE IT REOLVED that the Harnett County Board of
Commissioners join with members of other organizations across Harnett County in expressing
their gratitude to Robert E. "Bob" Doberstein for his tireless commitment to making Hamett
County a better place, and encourages all Harnett County citizens to draw inspiration from Bob's
legacy and his life by serving others and working to improve the lives of their neighbors and
fellow citizens.
ADOPTED this 19th day of February 2018.
Gordon Springle, Chairman
Board of Commissioners
Scott Tripp, Chairman
Board of Adjustment
Alan Jarvis, Chief
Carnell Robinson, Chairman
Board of Equalization & Review
Francis "Kay" Donner, President
Buddy Backpack Program
Sprout Springs Emergency Services
021918a HCBOC Page 66
Board Meeting
Agenda Item
Agenda Item __ 'j...,L_-_J,___~
MEETING DATE: February 19 , 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Contract to audit Hamett County Accounts
REQUESTED BY: Kimberly A. Honeycutt, Finance Officer
REQUEST:
Request approval of the contract for the audit firm of Martin Starnes & Associates, CPA to
audit the County 's accounts for the period beginning July 1, 2017 and ending June 30, 2018.
The Local Government Commission requires Board approval each year.
021918a HCBOC Page 67
Harnett
~~ ..... CO U N T Y
'-----'-.--~ NO R TH CARO LIN A HARNETT COUNTY
PROJECT ORDINANCE
OVERHILLS HIGH SCHOOL
2017 General Obligation School Bonds
Agenda Item 4-J<
www.harnett.org
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as
the governing board for Harnett County.
Sect ion 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
This project will consist of a New Dining Room Addition for Overhills High School.
This portion of the project will be funded with 2017 General Obligation School
Bond funds.
The following amounts are hereby appropriated for this project:
Construction $ 470,200
Contingency $ 14,106
A&E Const. Admin Fee $ 32,914
Furniture $ 13,000
Total $ 530,220
The following revenues are anticipated to be available to complete this project:
2017 General Obligation School Bonds $ 530,220
The Finance Officer is hereby directed to maintain within the Harnett County
BOE Capital Project Fund, sufficient specific detailed accounting records.
Funds may not be advanced from the General Fund for making payments as due.
Copies of this capital project ordinance shall be furnished to the Clerk to the
Governing Board, and to the Budget Officer and the Finance Officer for direction
in carrying out this project.
Duly adopted this 19th day of February 2018 .
ATTEST :
Margaret Reg i na Wheeler, Clerk to the Board
Harnett County Board of Commissioners
strong roots · new growt h
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 68
Board Meeting
Agenda Item
Agenda Item J../ -~
MEETING DATE: February 19, 2018
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Land Purchase Contract
REQUESTED BY: Steve Ward, Capital Projects/Public Utilities Director
REQUEST:
This is a formal request for the Board to approve the purchase of land located in Barbeque
Township for a purchase price of $1,600 an acre pending final survey approved acreage.
This property is adj acent to the Anderson Creek Landfill and will be used for buffer and
further expansion of the facilities if needed. The Board previously authorized the negotiation
for the purchase of this property. The Solid Waste Department will fund the purchase of this
property . Please place this item on the consent agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\Users\gwheeler\AppData\Local\M icrosoft\ W indows \lNetCache\Content. O utlook\ TPTEQCL V\Hathcock Property
Purch ase Agenda Req uest.docx Page I of I
021918a HCBOC Page 69
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
)
)
)
CONTRACT OF SALE
This Contract of Sale ("Contract") is made and entered into this the 5 day of
January, 2018 , by and between Knowles Hathcock Revocable Trust (hereinafter called
the "Seller''), and County of Harnett (hereinafter called the "Purchaser'').
Conveyance
In consideration of the mutual covenants contained herein, Seller agrees to sell
and convey, and Purchaser agrees to purchase and take title to, upon the terms set
forth , all that tract or parcel of real estate described as follows:
That lot, piece, or parcel of land situated in Harnett County, State of North
Carolina, and known as 71 .2 +/-acres listed as Tax Parcel 039577 0089 in the Harnett
County Assessor's Office, together with all mineral and timber rights, improvements,
privileges and easements appertaining thereto (collectively the "Real Property"), and
further described as follows : PIN -9596-96-437 Deed book 2559 Page 436
Purchase Price and Payment
The total purchase price for the Real Property is $1,600.00 per acre with final
gross sales price determined by new boundary survey results and shall be paid as
follows:
(a)$ 5,500.00 paid upon Purchaser's execution of this Contract as an earnest
money deposit (the "Earnest Money"), to be held in escrow by American
Forest Management, Inc., ("AFM") until the closing , at which time it will be
credited to Purchaser, or until the earlier termination of the Contract, at which
time it will be paid as provided herein.
(b) $(Survey acres multiplied by $1,600 .00) minus $5,500.00, the balance of the
purchase price in cash or immediately available funds at closing.
Review Period
(a) For a period of sixty (60) days from the Date of this Contract (as defined
herein), which is the "Purchaser's Review Period ," Purchaser may elect to
either purchase or not purchase the Real Property. In the event that prior to
the expiration of the Purchaser's Review Period Purchaser notifies Seller in
writing of its election to not purchase the Real Property, then Purchaser shall
furnish Seller with all reports and studies conducted by or for Purchaser,
Seller shall refund the Earnest Money to Purchaser, and, except as expressly
provided to the contrary in this Contract, Seller and Purchaser shall have no
further rights, duties, obligations or liabilities under this Contract.
L__J PURCHASER [__] PURCHASER [__] SELLER [__] SELLER HAVE READ THIS PAGE
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(b) In the event that Purchaser does not give notice to Seller in accordance with
the provisions hereof of Purchaser's election to terminate this Contract, then
Purchaser shall be deemed to have waived such right and this Contract shall
continue in full force and effect.
(c) Purchaser, its agents and representatives, shall have the right, from the date
hereof until closing, to go on the Real Property at reasonable times to make
engineering, soil report and other inspections and feasibility studies.
Purchaser hereby covenants and agrees to indemnify and hold Seller
harmless from any loss, liability, costs, claims, damages, demands, actions,
causes of action and suits caused by the exercise of Purchaser's rights under
this paragraph.
Deed of Conveyance
Seller shall convey fee simple title to the Real Property to Purchaser by
(X) general/(_) special/ (_} non/ warranty deed, containing the disclaimer and
release provisions contained in the paragraph titled "Representations/Disclaimers/
Waivers" and subject to the following exceptions to title (collectively, the "Permitted
Exceptions"):
(a) liens for taxes, assessments and other governmental charges which are not
yet due and payable as of the closing;
(b) all land use (including environmental and wetlands), building and zoning laws,
regulations, codes and ordinances affecting the Real Property;
(c) any rights of the United States of America, the State of North Carolina or
others in the use and continuous flow of any brooks, streams or other natural
water courses or water bodies within, crossing or abutting the Real Property,
including, without limitation, riparian rights and navigational servitudes;
(d) title to that portion of the Real Property, if any, lying below the mean high
water mark of abutting tidal waters;
(e) all easements, restrictive covenants, rights-of-way, licenses and other such
similar encumbrances of record;
(f) all existing public and private roads and streets and all railroad and utility
lines, pipelines, service lines and facilities;
(g) all encroachments, overlaps, boundary line disputes, shortages in area,
parties in possession, cemeteries and burial grounds and other matters not of
record which would be disclosed by an accurate survey or inspection of the
Real Property;
(h) prior reservations or conveyances of mineral rights or mineral leases of every
kind and character;
(i) any loss or claim due to lack of access to any portion of the Real Property;
and
U) any loss or claim due to any indefiniteness or uncertainty in the legal
description of the Real Property.
(.__] PURCHASER (.__] PURCHASER (.__] SELLER L_J SELLER HAVE READ THIS PAGE
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Closing
The consummation of the purchase and sale transaction contemplated herein, or
closing of the sale and purchase of the Real Property, shall take place on or before
April 30, 2018, at a time and place designated by Purchaser.
Proration and Expenses
Real property taxes shall be prorated on a calendar year basis as of the closing
date. Personal property taxes shall be paid by Seller unless the personal property is
conveyed to Purchaser, in which case personal property taxes shall be prorated on a
calendar year basis as of the closing date. Special assessments due and payable prior
to closing shall be paid by Seller. Special assessments due and payable after the
closing shall be paid by Purchaser, even if such assessments are known (but are not
due and payable) prior to closing. Rents, if any, shall be prorated as of the closing
date . Any taxes assessed by a taxing entity having authority over Real Property for
rollback or deferred taxes caused by this conveyance or by any activities of Purchaser
will be the sole responsibility of the Purchaser, who hereby covenants that he will pay
the same. Purchaser shall pay when due (and indemnify and hold Seller harmless
from) all taxes, assessments and penalties (including any which may be attributable or
allocable to periods prior to the closing) resulting from any change made or caused by
Purchaser in the use or classification of the Real Property after the closing.
Purchaser's obligation to pay rollback or deferred taxes and assessments shall survive
the closing . Seller shall pay for preparation of the deed and lien affidavit and for excise
tax (revenue stamps) on the deed. Purchaser shall pay all recording costs and all costs
associated with any loan obtained by Purchaser.
Default
In the event of default by Seller in its obligations hereunder, Purchaser shall be
released from all obligations or liabilities hereunder, Seller shall return the Earnest
Money to Purchaser, and Seller shall pay Purchaser's actual out-of-pocket expenses
associated with this transaction up to the lesser of $5 ,000 or 1 % of the Purchase Price
as Purchaser's sole remedy. In no event shall Seller be liable to Purchaser for any
consequential, incidental, indirect or special damages arising out of this Contract or any
breach thereof, including but not limited to loss of use, lost profits or revenue, whether
or not such loss or damage is based on contract, warranty, negligence or otherwise. In
the event of default by Purchaser, Purchaser shall furnish Seller with all reports and
studies relating to the Real Property conducted by or for Purchaser, and Purchaser
agrees that Seller shall retain the Earnest Money as liquidated damages as Seller's sole
remedy. Purchaser and Seller agree that the Earnest Money is a reasonable amount
for liquidated damages sustained by Seller upon default by Purchaser because of the
uncertainty in ascertaining actual damages .
Representations/Disclaimers/Waivers
(a) Any documents, compilations, timber inventories, surveys, plans,
specifications, reports and studies made available to Purchaser by Seller are
provided as information only. Neither Seller nor AFM has made, does not
L-J PURCHASER L-] PURCHASER L-] SELLER [_] SELLER HAVE READ THIS PAGE
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make, and has not authorized anyone else to make any representation as to :
(i) the existence or non-existence of access to or from the Real Property or
any portion thereof; (ii) the number of acres in the Real Property; (iii) the
volume , condition or quality of timber on the Real Property; (iv) logging
conditions or feasibility; (v) the volume, condition or quality of minerals on the
Real Property; (vi ) the availability of railroad, water, sewer, electrical, gas or
other utility services; (vii) the environmental conditions or requirements of the
Real Property; (viii) the suitability of the Real Property for any purpose; (ix)
the current or projected income or expenses of the Real Property; (x) the
stability of soils; (xi) the cond ition of any building structure or improvements
on the Real Property; (xii) the suitability or fitness of the Real Property for any
construction or developments; or, (xiii) any other matters related to the Real
Property. SELLER HEREBY EXPRESSLY DISCLAIMS AND NEGATES
ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND , WHETHER
EXPRESS OR IMPLIED, RELATING TO THE CONDITION,
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OF
THE REAL PROPERTY , INCLUDING WITHOUT LIMITATION ANY
WARRANTY RELATING TO THE CONDITION OF THE REAL PROPERTY,
ITS SUITABILITY FOR PURCHASER'S PURPOSES OR THE STATUS OF
THE PROPERTY'S MAINTENANCE OR OPERATION. SELLER DOES NOT
MAKE ANY REPRESENTATIONS OR WARRANTIES THAT THE REAL
PROPERTY MAY BE USED FOR ANY PURPOSE WHATSOEVER.
(b) Purchaser expressly acknowledges that: (i) Seller has not made any
representations or warranties whatsoever concerning the Real Property or
any matters pertaining to the Real Property; and (ii) in entering into this
Contract, Purchaser is not relying on any such representations or warranties.
(c) Purchaser has examined and inspected or shall fully examine and inspect the
Real Property and become thoroughly familiar with the title, condition, status
and suitability of the Real Property . Purchaser agrees to repair any damage
caused to the Real Property during its examinations and inspections and
agrees to indemnify and hold Seller harmless from and against any and all
loss , cost or damage caused by the actions of Purchaser, its employees,
agents or contractors, in the course of conducting examinations and
inspections of the Real Property. Unless Purchaser terminates this Contract
by reason of any right to do so under this Contract, Purchaser is willing to and
Purchaser shall purchase the Real Property and Seller shall sell the Real
Property "AS IS, WHERE IS , with all faults" at the closing .
(d) Purchaser, for itself and its successors and assigns, hereby waives and
releases Seller from any and all contractual , statutory, common law, and/or
other liabilities, obligations, claims or causes of action, known or unknown ,
that Purchaser or its successors and ass igns may be entitled to assert
against Seller arising in who le or in part from , or relating or connected in any
L___J PURCHASER L_J PURCHASER L___J SELLER L___J SELLER HAVE READ THIS PAGE
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way to, the condition of the Real Property including, but not limited to, any
such liabilities, obligations, claims or causes of action based in whole or in
part upon any applicable federal , state or local environmental law, rule or
regulation or the environmental cond ition of the Real Property.
(e) The provisions of this paragraph shall survive the closing.
Casualty Loss
If, prior to the closing , the value of the Real Property is materially impaired by
fire, casualty, act of God or exercise of eminent domain powers , Purchaser shall have
the right to terminate this Contract by giving written notice to Seller, in which case the
Earnest Money shall be refunded to Purchaser and, except as expressly provided to the
contrary in this Contract, Seller and Purchaser shall have no further rights , duties,
obligations or liabilities under this Contract.
Real Estate Commission
Purchaser acknowledges that Seller is represented by American Forest
Management, Inc ., ("AFM ") and confirms that adequate disclosure of such
representation was provided prior to the execution hereof . If and when the sale and
conveyance of the Real Property closes in accordance with the terms and provisions
hereof , a real estate commission may be due to AFM , which amount shall be paid by
Seller . Seller and Purchaser represent and warrant, each to the other, that, except as
expressly set forth in this paragraph, no other party is entitled, as a result of the actions
of Seller or Purchaser, as the case may be, to a real estate commission or other fee
resulting from the execution of this Contract or the sale and conveyance herein
contemplated, and Seller and Purchaser hereby indemnify and hold each other
harmless from and against any and all costs, damages or expenses (including
reasonable attorney's fees) incurred or paid as a result of any breach of the foregoing
representation and warranty by the indemnifying party.
Actions of Seller
Seller agrees and covenants that upon and following the execution of this
Contract and until closing of the purchase contemplated herein, Seller shall not, without
the prior written consent of Purchaser, which consent shall not be unreasonably
withheld , grant easements, leases, rights-of-way or servitudes, or grant or convey any
portion of the Real Property, or in any way encumber the Real Property in a manner
inconsistent with the rights and interests to be acquired by Purchaser.
Hunti ng Lease
Hunting leases (if any) covering the Real Property w i ll be terminated by Seller
prior to closing, provided that the lessee of any such hunting lease will have a
reasonable period of time follow ing closing to remove deer stands and other hunt club
equipment from the Real Property.
L_J PURCHASER L_J PURCHASER L_J SELLER L_) SELLER HAVE READ THIS PAGE
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Time is of the essence of this Contract and whenever a date or time is set forth
in this Contract, the same has been entered into and formed a part of the consideration
for this Contract.
Possession
Possession of the Real Property shall be granted to Purchaser at the closing,
subject to the paragraph hereof entitled Hunting Lease .
Exchange
Each party at its election, may assign its rights and obligations under this
Contract in order to effectuate a like-kind exchange of property under Section 1031 of
the Internal Revenue Code 1986 as amended. Each party agrees to assist and
cooperate with other party in any such exchange at no additional cost , expense or
liability to the party providing assistance. Purchaser and Seller further agree to execute
any and all documents as are reasonably necessary in connection with any such
exchange .
Cooperation
Each of the parties shall perform all such other acts and things and execute such
other and further documents as may be necessary to carry out the intent and purpose
of this Contract.
Notices
Any notice required or permitted to be given hereunder shall be in writing and
shall be deemed properly given on a date personally delivered by messenger service,
overnight courier service or telecopy (facsimile) transmission, or three (3) days after
same is deposited with the United States Postal Service by registered or certified mail ,
postage prepaid , return receipt requested, to the parties at the following address or
telecopy/facsimile numbers :
If to Seller:
Telecopier: _______ _
With a copy to :
Telecopier: _______ _
If to Purchaser: County of Harnett. _____ _
Attn : Steve Ward , Public Utilities Director_
700 McKinney Pkwy
P.O .Box1119
[__J PURCHASER [__J PURCHASER L-] SELLER [__J SELLER HAVE READ THIS PAGE
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Counterparts
Lillington, North Carolina 27546_
Telecopier: _______ _
With a copy to : County of Harnett
Attn: County Attorney Dwight Snow
P.O. Box 238
Lillington. North Carolina 27546
Th is Contract may be executed in one or more counterparts, each of which shall
be deemed an original , but all of which together shall constitute one and the same
instrument.
Earnest Money
Purchaser and Seller authorize AFM to hold the Earnest Money in a trust
account, and to disburse same in accordance with the terms of this Contract, and
Purchaser and Seller hereby release AFM from all liability for such action. All moneys
received shall be deposited as required by the laws and real estate rules and
regulations of the state in which the real estate is located.
Invalidity
In the event any portion of this Contract should be held to be invalid by any court
of competent jurisdiction , such holding shall not affect the remaining provisions hereof
unless the court's ruling includes a determination that the principal purpose and intent
of this Contract are thereby defeated.
Legal Relationships
The parties to this Contract execute the same solely as a Seller and a
Purchaser. No partnership, joint venture or joint undertaking shall be construed from
these presents , and except as herein specifically provided, neither party shall have the
right to make any representation for, act on behalf of, or be liable for the debts of the
other. All terms, covenants and conditions to be observed and performed by e ither of
the parties hereto shall be joint and several if entered into by more than one person on
behalf of such party, and a default by any one or more of such persons shall be
deemed a default on the part of the party with whom said person or persons are
identified. No third party is intended to be benefited by this Contract.
Assignment; Successors
Purchaser shall not assign its interest in this Contract without the prior written
consent of Seller, which consent shall not be unreasonably withheld . The rights and
obligations of the Seller and Purchaser shall inure to the benefit of and be binding upon
L_J PURCHASER [_] PURCHASER L__] SELLER L_J SELLER HAVE READ THIS PAGE
Legal3B
06/09/10 7 021918a HCBOC Page 76
their respective estates, heirs, executors, administrators, successors, successors-in-
trust and permitted assigns.
Interpretation
Both parties have reviewed this Contract and each party has had the opportunity
to consult with independent counsel with respect to the terms hereof and has done so
to the extent that such party desired . No stricter construction or interpretation of the
terms hereof shall be applied against either party as the drafter hereof.
Organization and Authority
Seller and Purchaser represent and warrant to the other that (i) each has the full
right, power and authority to execute this Contract and perform their respective
obligations under this Contract, and (ii) the execution and delivery of this Contract has
been duly authorized, and no further action or approval is required to cause this
Contract to be valid, binding and enforceable against the respective party in accordance
with its terms.
Survival
The covenants, agreements, indemnities, representations and warranties
contained in this Contract shall survive the closing and delivery and recording of the
deed or the termination for any reason of this Contract.
Offer and Acceptance
This instrument shall be regarded as an offer by Purchaser which shall remain
open for acceptance by Seller and subject to certain reviews and approvals. Upon
acceptance of this Offer by Seller, the resulting agreement shall be binding upon the
parties. As used herein, the phrase "Date of this Contract" shall mean and refer to the
last date on which this Contract is executed by both Purchaser and Seller, as indicated
by the date entered under each signature. If this Offer is not accepted by Seller within
forty-five (45) days of Seller's receipt thereof, this Offer shall cease and be null and void
and the Earnest Money shall be returned to Purchaser.
Governing Law and Venue
This Agreement shall be construed and enforced in accordance with the laws of
the state in which the Real Property is located . Any action or proceeding arising under
this Contract shall be filed and heard in the Superior Court of Harnett County.
Complete Agreement
This Contract contains the entire agreement of the parties and there are no
representations , inducements or other provisions other than those expressed in writing .
All changes, additions, or deletions hereto must be in writing and signed by all parties.
Other Terms and Special Stipulations :
Each party responsible for their own closing expenses as is typical in North
Carolina.
L___J PURCHASER L___J PURCHASER L-1 SELLER L-1 SELLER HAVE READ THIS PAGE
Legal 38
06/09/10 8 021918a HCBOC Page 77
Purchaser is responsible for cost of new boundary survey.
Property is enrolled in current use value taxation program for forestry and
Purchaser will assume deferment at closing or be responsible for payment of any
rollback tax that may be due after closing as a result of the sale.
THIS IS A LEGALLY BINDING AGREEMENT. BOTH PURCHASER AND SELLER
SHALL SEEK FURTHER ASSISTANCE IF THE CONTENTS ARE NOT
UNDERSTOOD. BOTH PURCHASER AND SELLER ACKNOWLEDGE RECEIPT OF
A COPY OF THIS AGREEMENT.
Date executed and delivered by Seller:
Date: ________ _ SELLER
Knowles C Hathcock Living Trust
By: ___________ _
Its: ____________ _
Date executed and delivered by Purchaser:
Date: ________ _
Date and time received by AFM:
Date : ________ _
Time: _____ _
PURCHASER
County of Harnett
By:. _____________ _
Its: ·--------------
American Forest Management, Inc.
By: __________ _
Acknowledges
Receipt of Earnest Money
L_J PURCHASER L_J PURCHASER L_J SELLER L_] SELLER HAVE READ THIS PAGE
Legal38
06/09/10 9 021918a HCBOC Page 78
Agenda Item __ l/...__---=-/YJ~-
~~:1 Harnett
COUNTY
---""='---NORTH CAROLINA
ORDINANCE TO ALLOW THE SALE OF ALCOHOLIC BEVERAGES
BEFORE NOON ON SUNDAYS AT LICENSED PREMISES
WITHIN THE UNINCORPORATED AREAS OF HARNETT COUNTY
THAT WHEREAS, on June 29, 2017, the North Carolina General Assembly enacted Senate
Bill 155, entitled "An Act to Make Various Changes to the Alcoholic Beverage Control
Commission Laws"; and
WHEREAS, Section 4 of Ratified Senate Bill 155 authorizes city and county governments to
adopt an ordinance to allow alcohol sales beginning at 10 a.m. on Sundays; and
WHEREAS, Ratified Senate Bill 155 was signed into law by Governor Roy Cooper on the 30th
day of June, 2017 , and became effective on that date (Session Law 2017, Chapter 87); and
WHEREAS, by enacting Senate Bill 155, North Carolina joins 47 other States in allowing
alcohol service before noon on Sunday; and
WHEREAS, Sunday morning alcohol service will allow the hospitality community and retail
merchants in our county to meet consumer demands of their customers; and
WHEREAS, Sunday morning alcohol service will benefit the county 's small business
community, bring people into business districts earlier in the day, and generate increased tax
revenues; and
NOW THEREFORE BE IT ORDAINED by the Harnett County Board of Commissioners
that:
1. Pursuant to the authority contained in G.S. 153A-145.7, the sale of malt beverages,
unfortified wine , fortified wine, and mixed beverages is allowed in the unincorporated
areas of Hamett County beginning at 10 a.m. on Sunday pursuant to the licensed
premises' permit issued under G.S 18B -1001.
2 . This ordinance is effective at 10:00 a.m. the first Sunday following its adoption by the
Board of Commissioners. .
Adopted this 19th day of February 2018.
HARNETT COUNTY BOARD OF COMMISSIONERS
Gordon Springle, Chairman
ATTEST:
Margaret Gina Wheeler, Clerk to the Board
strong root s • new growth
www.harn ett.org
021918a HCBOC Page 79
February 19, 2018 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
There are five (5) vacancies on this committee.
BOARD OF EQUALIZATION AND REVIEW
There are vacancies for members re resenting Districts 1, 3 , & 5.
DANGEROUS DOG COMMITTEE
AGENDA ITEM 6
Daniel Glover would like to be reappointed to serve on this committee.
GOOD HOPE BOARD
Social Services Board would like to c:mpoint Colleen "Kelly" Kelly to serve on the Good
Hope Board as a DSS representative.
HARNETT COUNTY AIRPORT COMMITTEE
There is one (1) vacancy for a member representing District 5 on this committee.
We will need a member representing District 1 appointed December 2018.
HARNETT COUNTY BOARD OF ADJUSTMENT
There is one (1) vacancy for an alternate members representing District 3 on this board.
HARNETT COUNTY COUNCIL FOR WOMEN
There are three (3) vacancies on this council.
HARNETT COUNTY PLANNING BOARD
There is one (1) vacancy for a member representing District 2 on this board.
HARNETT COUNTY PUBLIC LIBRARY BOARD
There is ( 1) vacancy on this board
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
There are three (3) vacancies on this committee.
MID-CAROLINA AGING ADVISORY COMMITTEE
There are two (2) vacancies on this committee.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are two (2) vacancy on this board.
Page 1 -Appointments
021918a HCBOC Page 80
February 7, 2018
Paula Stewart
Interim County Manager
420 McKinney Parkway
Lillington, NC 27546
Re: Good Hope Board
Paula,
Hamett County Government Complex
P.O. Box 2169
311 Cornelius Hamett Boulevard
Lillington , NC 27546
ph : 910-893-7500
fax : 910-893-S604
At the January 30, 2018 session of the DSS board , a motion was unanimously approved for
Colleen Kelly to serve on the Good Hope Board.
Respectfully,
~~
Billie Bryant, Chairman
Hamett County DSS Board
Mission Statement
To provide services to individuals and families to achieve self-sufficiencr, safety, and improve their quality of life.
~trong roots• ne\\e gro\\elh
021918a HCBOC Page 81
;
JO
GOOD HOPE HOSPITAL, INC.
ERWIN, NORTH CAROLINA
GOOD HOPE HOSPITAL, INC. 302 COTTLE LAKE DRIVE
N. EARL /ONES, JR., CHAIRMAN COATS, NORTHCAROLl/\'A 27521
Cynthia T . Milton , Director
Harnett County Department of Social Services
311 W. Cornelius Harnen Boulevard
Lillington , 27546
John Rouse , Director
Hamen County Health Department
307 W. Cornelius Harnen Boulevard
Lillington, 27546
Scon Sauer, Manager
Hamett County
P.O . Box 759
Lillington, NC 27546
Re : Good Hope Mental Health Services Board
Dear Cindy, John , and Scott:
July 1, 2011
Good Hope Hospital , Incorporated (Good Hope) has obtained the necessary approvals and is in
the process of bidding our 16 bed mental health project in Erwin. It is now time to establish The
Good Hope Mental Health Services Board .
As per paragraph numbered 5 in the Memorandum of Understanding (MOU) between Good
Hope and the County of Hamett, Good Hope is responsible for the establislunent of The Good
Hope Mental Health Services Board. Th.is board is to consist of nine (9) members to be selected
as follows :
a. The Board of the Harnett County Depanment of Public Health shall name one (I)
board member, subject to the final approval of the Harnen County Board of
Commissioners.
b . The Board of the Hamett County Department of Social Services shall name one
( l) board member, subject to the final approval of the Hamett County Board of
Commissioners.
c . The Harnett County Board of Commissioners shall name one (I) board member.
021918a HCBOC Page 82
Cynihia T. Milton
John Rouse
Scon Sauer
July I. 2011
Page Two
d. The Trustees of Good Hope shall name three (3) members from the Good Hope
Board of Trustees as board members .
e. The above six (6) board members shall name three (3) additional board members
from Hamett County, one (1) of which shall be a licensed physician and t\\'O (2)
of wh.ich shall be from the general public.
f. The initial members of the Good Hope Mental Health Serv ices Board shall draw
for three one year tenns, three two year tenns, and three three year tenns .
Thereafter , all tenns shall be for three years . No Good Hope Mental Health
Services Board member shall serve more than six consecutive years without the
expiration of one year of non service on the board .
In compliance with paragraph 5d of the MOU, Good Hope Trustees have named Linda
Robin son, MD (Coats Medical Clinic), Dan Honneycun (retired Superintendent of the Hamen
County Schools), and Pat Cameron (retired Hamett County Social Services Director). Good
Hope requests that you add this item 10 the respective agendas of your next board meetings so
1ha1 we may complete the formation of the new Good Hope Mental Health Services Board as
quickly as possible .
Plea se let me know the names and contact information for the three board members once they are
selected by the county as outlined above .
Thank you for your participation in this much needed project in Hamen County .
NE J ,J r./dj
pc-Ti m McNeil!
Sincerely yours,
&J:
N . Earl Jones . Jr.
Chairman , Good Hope
Hospital , Incorporated
I
021918a HCBOC Page 83
Agenda Item 7
~~ HARNETT COUNTY
Harnett FINANCIAL SUMMARY REPORT
COUNTY -----' ' A N,
December, 2017
GENERAL FUND
FYE2018
Total
Same Period Department FYE 2017 FYE 2018
Percent FYE 2016
Adjusted Budget Activity Last Fiscal Year UNAUDITED to Date
Governing Body $ 208,357 $ 272,690 $ 325,151 $ 226,646 69.70% $ 238,364
Adm inistration 294,293 404,153 502,462 300,709 59.85% 273,705
Legal Services 53,919 95,207 160,511 137,997 85.97% 107,881
Human Resources 205,162 257,066 289,743 176,032 60.75% 140,181
Board of Elections 381,191 415,400 528,246 169,477 32.08% 268,850
Finance 811,001 848,360 1,021,531 569,322 55.73% 537,945
Insurance -Ret irees 415 ,000 520,000 214,173 41.19% 142,897
Clerk of Court 81,438 92,784 102,625 58,478 56.98% 58,447
Tax 1,709,486 1,594,220 1,743,220 775,664 44.50% 829,198
General Services 158,173 156,539 188,368 94,216 50.02% 70,634
Fleet Maintenance 543,249 540,424 610,237 248,781 40.77% 300,817
Transportation 1,523,150 1,707,476 1,482,960 652,994 44.03% 690,821
Transportation -Admin 194,529 247,359 283,858 117,100 41.25% 80,939
Fac ilities Maintenance 3,667,427 2,700,087 2,894,508 1,433,828 49.54% 1,051,954
Regi ster of Deeds 759,735 769,621 837,668 402,532 48.05% 330,206
Information Technology 1,787,734 1,962,777 2,223,238 1,108,644 49.87% 1,099,683
GIS 581,109 592,936 656,704 330,857 50.38% 321,323
Sheriff 9,677,549 9,596,512 10,594,849 4,729,412 44.64% 4,450,620
Campbell Deputies 442,623 461,128 521,648 231,897 44.45% 221,665
Sheri ff's Department Grants 26,924 19,23 7 22 ,240 22,202 99.83% 5,921
Child Support Enforcement 66,653 79,381 84,647 32,952 38 .93% 34,156
Governor's Highway Safety 123,300
Communications 1,624,091 1,648,761 1,925,480 823,842 42 .79% 776,292
School Resource Officers 682,489 738,896 778,555 360,160 46.26% 336,473
Jail 4,551,465 4,669,491 5,312,517 2,370,172 44.61% 2,188,464
Emergency Services 730,739 829,545 1,067,408 439,342 41.16% 403,520
Emergency Services Grant 58,000 53,959 35,458 65 .71% 58,000
Emergency Medical Service 4,414,723 6,296,462 6,994,743 3,080,682 44.04% 2,864,385
EMS Tran sport 1,151,492 14 14
Rescue Districts 3,361,704 3,361,704 3,462,557 1,731,279 50.00% 1,960,991
Animal Services 438,575 437,729 544,075 221,042 40.63% 219,606
Medical Examiner 89,900 65,900 90,000 27,450 30.50% 28,950
JCPCAdmin 6,886 5,016 5,037 855 16.97% 2,548
Public Safety Appropriation s 71,908 75,361 87,203 36,666 42 .05% 41,189
Emergency Telephone System
Radio System
Harnett Re gional Jetport 198,422 189,136 204,479 91,056 44.53% 79,529
Soil & Water 178,736 177,452 198,518 58,288 29.36% 93,756
Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000
Forestry Program 101,648 100,108 115,111 35,457 30.80% 40,885
Economic/Physical Dev . App. 509,983 575,679 775,000 3 96,177 51.12% 242,787
U:\My Oocuments\Monthly Report.s\2017 -2018\0ecember 2017 -Financial Stat ements 1 021918a HCBOC Page 84
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY ---a A
December, 2017
GENERAL FUND
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Department FYE 2016
UNAUDITED Adjusted Budget Activity
Percent
Last Fiscal Year to Date
Industrial Development 436,558 1,017,433 1,266,367 340,862 26.92% 317,634
Development Services 1,309,860 1,363,085 1,544,371 686,596 44.46% 673,489
Community Development (BG) 192 19,116 31,997 (533) 17,874
Abandoned MFG Home 32,171 23,216 24,126 10,781 44.69% 10,170
Cooperative Extension 314,013 364,853 441,981 150,302 34.01% 150,353
CCR&R -Block Grant 24,494 25,877 31,903 8,244 25.84% 10,478
CCR&R -United Way 150
Parents As Teachers 59,354
Adolescent Parenting 76,776 77,605 80,643 34,411 42.67% 33,933
4-H Teen Court & At Risk 72,035 45,234 55,741 23,896 42.87% 20,153
Child Care Youth Training
Race to the Top 4,034 657 450
Adolescent Parenting -BJRH
Special Programs 30,035 20,764 45,083 14,722 32.66% 11,321
Department on Aging 315,244 316,827 337,294 148,673 44.08% 140,111
Family Caregiver Support 61,164 67,657 71,050 33,479 47.12% 31,865
RSVP 77,511 83,864 90,228 38,459 42.62% 35,382
CAP -Disabled Adults 329,421 324,799 374,045 167,710 44.84% 154,372
Nutrition for Elderly 432,337 405,411 441,270 192,504 43.62% 176,657
Health 6,082,878 5,745,786 6,384,331 2,577,121 40.37% 2,643,840
Mental Health 605,679 605,679 605,679 402,840 66.51% 302,840
Social Services 10,324,942 12,216,121 12,712,987 5,443,635 42.82% 5,732,947
Public Assistance 9,351,002 9,118,139 9,193,826 3,917,106 42.61% 4,154,036
Veteran's Services 180,399 213,802 270,472 116,135 42.94% 93,529
Restitution 103,322 101,763 120,949 43,473 35.94% 46,576
Human Services App. 136,805 35,964 45,000 15,550 34.56% 20,482
Library 910,122 971,658 1,153,603 488,655 42.36% 438,780
Cu ltural & Recreational App. 153,000 185,000 184,014 17,250 9.37% 185,000
Parks & Recreation 435,005 800,422 1,024,702 474,314 46.29% 432,491
Educat io n
Board of Education -reserve
Board of Education -add teach 72,542 1,120,000 178,384 15.93%
Board of Education -current 21,267,993 21,420,138 21,068,027 10,534,013 50.00% 10,710,069
Board of Education -capital 280,707 122,625 865,909 556,619 64.28%
Board of Education -teachers 993,967 1,055,200 2,199,000 1,776,084 80.77% 1,055,200
Central Carolina -current 1,019,467 1,080,450 540,225 50.00% 509,733
Central Carolina -capital 26,197 30,000 5,697 18.99%
Central Carolina -health science'. 798,517 332,715
Central Carolina -works
Central Carolina -DOT 7 0,000
Subtotal -Operating
$ 95,761,633 $ 101,127,029 $ Expenditures 110,231,404 $ 50,683,047 45.98% $ 49,040,077
U:\My Document s\Monthly Reports\2017 . 20 18\December 2017 • Financial St atements 2
021918a HCBOC Page 85
--,.....-)(~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY
"i.!.
December, 2017
GENERAL FUND
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Department FYE 2016
UNAUDITED Adjusted Budget Activity Percent
Last Fiscal Year to Date
lnterfund Transfers 2,145,446 3,628,409 1,876,667 126,667 6.75%
Debt Service
Interest 4,745,868 3,797,744 5,086,417 2,301,210 45.24% 2,000,210
Principal 11,551,602 12,916,628 14,204,731 7,959,396 56.03% 7,886,071
Cost of Issuance 213,601 (3,13 1) 2,800 (3,131)
Other Financing Uses 36,177,890
Contingency 446,507
Subtotal Other Financing
$ 54,834,407 $ 20,339,650 $ Uses: 21,614,322 $ 10,390,073 48.07% $ 9,883,150
Total Expenditures $ 150,596,040 $ 121,466,679 $ 131,845,726 $ 61,073,120 46.32% $ 58,923,227
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity
to Date Last Fiscal Year
Ad Valorem Taxes
Real and Personal $ 55,082,717 $ 56,335,636 $ 55,393,772 $ 48,114,156 86.86% $ 40,658,271
Motor Vehicles 6,190,412 6,637,839 6,146,212 2,736,236 44.52% 2,681,969
Sales Tax 19,279,813 20,518,531 20,655,250 4,624,825 22.39% 3,855,972
Other taxes 1,220,493 1,209,416 1,325,000 561,079 42.35% 543,392
Permits & Fees 2,965,577 2,961,556 3,854,840 1,435,497 37.24% 1,379,556
Intergovernmental Revenue 20,274,012 18,900,426 22,056,444 7,510,622 34.05% 6,988,935
Sales & Services 9,204,896 9,662,383 8,286,349 3,205,058 38.68% 3,200,717
Other Revenues 3,343,042 3,204 ,306 6,261,017 1,727,584 27.59% 1,454,238
Rents, Concession s & Fee s 73,655 67,075 74,808 32,217 43.07% 35,67 8
Subtotal -Operating
$ 117,634,617 $ 119,497,168 $ 124,053,692 $ 69,947,274 56.38% $ 60,798,728 Revenues
Investment Earnings 97,339 274,949 225 ,000 173,538 77.13% 64,090
Other Financing Sources 37,018,000 24,951
lnterfund Transfers 7,501 1,657,613 6,184,409 1,032 0.02%
Fund Ba lance Appropriated 1,382,625
Subtotal Other Financing
$ 37,122,840 $ 1,957,513 $ Sources: 7,792,034 $ 174,570 2.24% $ 64,090
Total Revenues $ 154,757,457 $ 121,454,681 $ 131,845,726 $ 70,121,844 53.18% $ 60,862,818
Revenues over/ {under)
$ 4,161,417 $ (11,998) $ 9,048,724 $ expenditures 1,939,591
U:\My Oocuments\Mont hly Reports\2017 -2018\0ecember 2017 - Financial Statements 3
021918a HCBOC Page 86
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY ---
December, 2017
GENERAL FUND
Cash and Investments
PNC Regions MBS NCCMT Total
December 2017 $ 52,430 $ 1,000,000 $ 14,823,361 $ 18,773,227 $ 34,649,018
November 2017 $ 52,430 $ 1,000,000 $ 11,855,892 $ 22,567,264 $ 35,475,586
October 2017 $ 52,430 $ $ 13,834,305 $ 17,354,061 $ 31,240,796
September 2017 $ 52,430 $ $ 13,051,245 $ 13,984,535 $ 27,088,210
August 2017 $ 52,430 $ $ 12,825,076 $ 13,215,998 $ 26,093,504
July 2017 $ 309,691 $ $ 12,833,501 $ 14,699,895 $ 27,843,087
June 2017 $ 7,234,863 $ $ 12,833,501 $ 13,721,198 $ 33,789,562
May 2017 $ 2,160,563 $ $ 12,883,875 $ 21,669,408 $ 36,713,847
April 2017 $ 102,890 $ $ 12,883,875 $ 29,247,908 $ 42,234,673
March 2017 $ 9,318,753 $ $ 10,900,020 $ 28,346,806 $ 48,565,578
February 2017 $ 11,016,173 $ $ 10,900,020 $ 23,550,367 $ 45,466,559
January 2017 $ 16,589,974 $ $ 10,900,020 $ 21,778,696 $ 49,268,690
December 2016 $ 6,162,440 $ $ 10,399,391 $ 20,139,559 $ 36,701,391
November 2016 $ 8,950,242 $ $ 10,149,294 $ 11,410,145 $ 30,509,681
October 2016 $ 11,893,456 $ $ 9,598,367 $ 4 ,576,239 $ 26,068,062
September 2016 $ 1,401,847 $ $ 9,611,806 $ 9,898,592 $ 20,912,246
August 2016 $ $ $ 10,830,323 $ 13,870,895 $ 24,701,218
July 2016 $ $ $ 10,288,522 $ 14,611,996 $ 24,900,517
Cash Flow
$55,000,000
$45,000,000
$35,000,000
$25,000,000
$15,000,000
U:\My Oocuments\Monthly Reports\2017 -2018\0ecember 2017 -Financial Statements 4
021918a HCBOC Page 87
--,......,<~
Harnett
COUNTY ----'~ ~ ', t
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
GENERAL FUND
Estimated Fund Balance
2/2/2018
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
constraints placed on how fund balance can be spent. They are as follows:
Non-Spendable Fund Balance -
Restricted Fund Balance -
Committed Fund Balance -
Assigned Fund Balance -
Unassigned Fund Balance -
Non Spendable
Restricted
Committed
Assigned
Unassigned
Total General Fund
General Fund Expenditures
Unassigned Fund Balance
as a% of Expenditures
This classification includes amounts that cannot be spent because they are either (a) not in spendable
form or (b) legally or contractually required to be maintained intact.
The classification includes amount that are restricted to specific purposes externally imposed by
creditors or imposed by law.
This classification represents the portion of fund balance that can only be used for specific purposes
imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an
ordinance, commit fund balance.
That portion of fund balance that the County intends to use for specific purposes. The County
Commissioners have the authority to assign fund balances.
This classification represents the portion of fund balance that has not been assigned to another fund or
is not restricted, committed, or assigned to specific purposes within the general fund.
2013 2014 2015 2016 uN:i~~HP
$ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 232,245
$ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 9,068,575
$ $ $ $ $
$ $ 3,193,811 $ 2,600,000 $ $
$ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 32,547,008
$ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 41,847,828
$ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 $ 119,688,680
17.63% 18.13% 17.89% 23.44% 27.19%
U:\My Documents\Monthly Reports\2017 · 2018\0ecember 2017 · Financial Statements 5
021918a HCBOC Page 88
r-y~
Harnett
C OUNTY ---
21.00%
11.00%
1 .00%
2013
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
2014
December, 2017
GENERAL FUND
Fund Balance %
2015
2016
2017
The Harnett County Board of Commissioners have approved a fund balance policy which strives to
maintain a minimum fund balance of 15%.
U:\My Document s\Month ly Reports\2017 -2018\0ecember 201 7 -Fin ancial Statements
2/2/2018
6
021918a HCBOC Page 89
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY ---'
December, 2017
PUBLIC UTILITIES FUND
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Department FYE 2016 Percent UNAUDITED Adjusted Budget Activity
to Date Last Fiscal Year
Admin/CSR/Meter Services $ 3,452,612 $ 4,557,855 $ 8,933,063 $ 2,862,203 32.04% $ 1,497,735
Water Treatment 4,376,387 4,701,727 5,669,326 2,099,098 37.03% 1,930,271
Wastewater Treatment 2,005,668 2,442,732 3,235,710 1,274,766 39.40% 993,298
Wastewater Treatment SHWW 1,993,304 2,312,626 2,906,061 934,483 32.16% 796,925
Distribution 3,634,241 4,079,847 4,597,259 1,808,731 39.34% 1,967,990
Collections 2,742,752 3,509,807 4,647,186 1,290,010 27.76% 1,647,083
Subtotal -Operating
$ 18,204,964 $ 21,604,594 $ 29,988,605 $ 10,269,291 34.24% $ Expenditures 8,833,302
lnterfund Transfers 16,559,597
Depreciation 9,327,622 9,488,101
Debt Service 1,070,704 4,784,003
Interest 1,658,566 650,192 39.20% 717,739
Principal 3,162,027 481,450 15.23% 537,527
Subtotal Other Financing
$ 10,398,325 $ 30,831,701 $ 4,820,593 $ 1,131,642 23.48% $ Uses: 1,255,266
Total Expenditures $ 28,603,289 $ 52,436,295 $ 34,809,198 $ 11,400,933 32.75% $ 10,088,568
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity
to Date Last Fiscal Year
Intergovernmental Revenue $ 3 ,703 $ 3,703 $ 3,703 $ $
Sales & Services 32,563,219 33,494,516 32,117,905 18,245,537 56.81% 12,749,658
Other Revenues 3,704,119 4,957,710 691,000 534,199 77.31% 119,798
Rents, Concess. & Feees 2,105 (3,018) 10,605 678
Subtotal -Operating
$ 36,273,146 $ $ 32,812,608 $ $ Revenues 38,452,911 18,790,341 57.27% 12,870,134
Other Finance Sources 320,484 50,001
lnterfund Transfers 450,000 45,034
Fund Balance Appropriated 1,996,590
Subtotal Other Financing
$ 770,484 $ 45,034 $ 1,996,590 $ 50,001 2.50% $ Sources:
Total Revenues $ 37,043,630 $ 38,497,945 $ 34,809,198 $ 18,840,342 54.12% $ 12,870,134
Revenues over/ (under)
expenditures $ 8,440,341 $ (13,938,350} $ 7,439,409 $ 2,781,566
U:\My Docume nts\Mont hly Reports\2017 -2018\December 2017 • Financial Statements 7
021918a HCBOC Page 90
r-::;-;~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY ,,
December, 2017
PUBLIC UTILITIES FUND
Cash and Investments
PNC Lockbox MoneyMkt NCCMT Total
December 2017 $ 28,953,329 $ 7,750,772 $ 5,016,260 $ 30,526 $ 41,750,88 7
November 2017 $ 27,807,215 $ 7,213,780 $ 5,014,199 $ 30,382 $ 40,065,576
October 2017 $ 26,818,623 $ 6,886,050 $ 5,012,069 $ 29,701 $ 38,746,444
September 2017 $ 25,541,516 $ 6,526,813 $ 5,010,010 $ 27,553 $ 37,105,892
August 2017 $ 24,609,773 $ 6,454,907 $ 5,007,882 $ 27,402 $ 36,099,964
July 2017 $ 23,098,741 $ 5,739,955 $ 5,005 ,756 $ 26,874 $ 33,871,325
June 2017 $ 22,125,214 $ 5,549,386 $ 5,005,756 $ 26,474 $ 32,706,830
May 2017 $ 25,982,342 $ 5,236,513 $ 5,003,631 $ 624,363 $ 36,846,849
April 2017 $ 32,934,935 $ 4 ,914,027 $ 5,001,575 $ 614,100 $ 43,464,638
March 2017 $ 31,893,934 $ 9,713,915 $ $ 599,368 $ 42,207,217
January 2017 $ 34,586,445 $ 4,491,557 $ $ 588,277 $ 39,666,278
December 2016 $ 33,153,787 $ 4 ,255,513 $ $ 588,277 $ 37,997,576
February 2017 $ 35,929,010 $ 4,553,808 $ $ 588,943 $ 41,071,761
November 2016 $ 31,878,365 $ 4,312,453 $ $ 588,228 $ 36,779,046
October 2016 $ 31,059,095 $ 4,075,830 $ $ 585,783 $ 35,720,707
September 2016 $ 29,921,800 $ 4,030,784 $ $ 585,023 $ 34,537,607
August 2016 $ 30,074,922 $ 3,836,649 $ $ 585,023 $ 34,496,594
July 2016 $ 28,301,352 $ 3,467,807 $ $ 583,368 $ 32,352,527
Cash Flow
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
~~ ~
e~ ~"Q ec; ~e
Q ~o
U:\My Oocum ents\Mo nthl't' Reporu\2017 -2018\December 2017 -Financial State me nts 8
021918a HCBOC Page 91
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY
' H M1
December, 2017
SOLID WASTE FUND
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Department FYE 2016 Percent
UNAUDITED Adjusted Budget Activity
to Date Last Fiscal Year
Solid Waste $ 4,207,775 $ 6,129,550 $ 4,665,956 $ 1,671,360 35.82% $ 2,046,228
Subtotal -Operating
$ 4,207,775 $ 6,129,550 $ 4,665,956 $ 1,671,360 35.82% $ Expenditures 2,046,228
Other Financing Uses
lnterfund Transfers
Depreciation 445,290
Debt Service 88,150 466,362
Interest 66,027 34,716 52.58% 41,041
Principal 948,650 447,233 47.14% 443,776
Cost of Issuance
Subtotal Other Financing
$ 533,439 $ 466,362 $ 1,014,677 $ 481,949 47.50% $ Uses: 484,818
Total Expenditures $ 4,741,214 $ 6,595,912 $ 5,680,633 $ 2,153,309 37.91% $ 2,531,046
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year
Taxes $ 268,129 $ 282,599 $ 250,000 $ 68,328 27.33% $ 81,014
Intergovernmental Revenue 133,790 60,036 90,000
Sales & Services 5,313,693 5,731,760 5,335,248 3,819,909 71.60% 3,455,897
Other Revenues 139,437 2,472,394 3,700 9,519 257.27% 560
Rents, Concess. & Feees 1,291 2,548 1,500 722 48.13% 404
Subtotal -Operating
$ 5,856,340 $ 8,549,337 $ 5,680,448 $ 3,898,478 68.63% $ 3,537,875
Revenues
Other Finance Sources 917 185
lnterfund Transfers
Fund Bal ance Appropriated
Subtotal Other Financing
$ 917 $ $ 185 $ $ Sources:
Total Revenues $ 5,857,257 $ 8,549,337 $ 5,680,633 $ 3,898,478 68 .63% $ 3,537,875
Revenues over/ (under)
expenditures $ 1,116,043 $ 1,953,425 $ 1,745,169 $ 1,006,829
U:\My Documenh\Monthly ReJ)Orts\2017 -2018\0ecember 2017 -Financial Statements 9
021918a HCBOC Page 92
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY
r,
December, 2017
SOLID WASTE FUND
Cash and Investments
PNC BB&T First Bank NCCMT Total
December 2017 $ 1,607,649 $ 1,008,334 $ 937,891 $ 135,202 $ 3,689,077
November 2017 $ 1,558,757 $ 999,310 $ 928,889 $ 135,104 $ 3,622,059
October 2017 $ $ 973,412 $ 911,171 $ 66,727 $ 1,951,310
September 2017 $ $ 936,540 $ 886,499 $ 66,681 $ 1,889,720
August 2017 $ $ 624,648 $ 866,139 $ 66,634 $ 1,557,421
July 2017 $ $ 804,053 $ 846,637 $ 944 $ 1,651,635
June 2017 $ 189,827 $ 873,490 $ 822,923 $ 944 $ 1,887,184
May 2017 $ 146,657 $ 849,369 $ 798,541 $ 295,485 $ 2,090,052
April 2017 $ 252,605 $ 813,116 $ 768,637 $ 235,646 $ 2,070,004
March 2017 $ 697,465 $ 796,560 $ 738,482 $ 316,381 $ 2,548,889
February 2017 $ 1,010,246 $ 774,615 $ 715,054 $ 316,381 $ 2,816,296
January 2017 $ 933,046 $ 733,821 $ 679,357 $ 240,324 $ 2,586,547
December 2016 $ 1,221,468 $ 712,874 $ 660,335 $ 159,310 $ 2,753,988
November 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324
October 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800
September 2016 $ 723,455 $ 703,192 $ 649,795 $ 159,310 $ 2,235,752
August 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774
July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4,902 $ 1,892,893
Cash Flow
$4,000,000
$3,000,000
$2,000,000
$1,000,000
U:\My Oocuments\Monthly Reports\2017 . 20 18\December 2017 . Financial Statements 10 021918a HCBOC Page 93
~~
Harnett
COUNTY
Category
Fixed Cost
Claims Funded
Transfer to Capital Reserve
Total Expenditures
Source
Departmental Charge
Other revenues
Fund Balance Appropriated
Total Revenues
Revenuesover/(unde~
expenditures
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
WORKER'S COMPENSATION FUND
FYE 2017 FYE 2018 FYE 2018 FYE 2016
UNAUDITED Adjusted Budget Activity
$ 21,000 $ 198,426 $ 32,000 $ 173,653
1,243,316 3,010,116 1,093,000 420,000
455,537 455,537
$ 1,264,316 $ 3,208,542 $ 1,580,537 $ 1,049,190
FYE 2017 FYE 2018 FYE 2018 FYE 2016
UNAUDITED Adjusted Budget Activity
$ 1,711,483 $ 1,599,984 $ 975,000 $ 384,653
441,714 2,563,155 150,000 94,143
455,537
$ 2,153,197 $ 4,163,139 $ 1,580,537 $ 478,796
$ 888,881 $ 954,597 $ (570,394)
U:\My Document s\Monthly Reports\2017 . 2018\December 2017 • Financial Statements
2/2/2018
Total
Same Period
Percent
Last Fiscal Year to Date
542.67% $ 14,000
38.43% 280,919
100.00%
66.38% $ 294,919
Total
Same Period
Percent
to Date
Last Fiscal Year
39.45% $ 493,870
62.76% $ 100,025
30.29% $ 593,895
$ 298,976
11
021918a HCBOC Page 94
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY ---' ' Ai
December, 2017
WORKER'S COMPENSATION FUND
Cash and Investments
PNC NCCMT Total
December 2017 $ 2,339,792 $ 1,211,772 $ 3,551,564
November 2017 $ 2,287,808 $ 1,211,772 $ 3,499,580
October 2017 $ 2,387,268 $ 1,211,772 $ 3,599,040
September 2017 $ 2,730,366 $ 1,211,772 $ 3,942,138
August 2017 $ 2,814,262 $ 1,211,772 $ 4 ,026,034
July 2017 $ 2,759,812 $ 1,211,772 $ 3,971,584
June 2017 $ 2,904,633 $ 1,211,772 $ 4 ,116,405
May 2017 $ 2,809,436 $ 1,211,772 $ 4,021,208
April 2017 $ 265,521 $ 1,211,772 $ 1,477,293
M arch 2017 $ 2,833,889 $ 1,211,772 $ 4,045,661
February 2017 $ 2 ,717,622 $ 1,211,772 $ 3,929,394
January 2017 $ 2 ,768,040 $ 1,211,772 $ 3,979,812
December 2016 $ 2,687,499 $ 1,211,772 $ 3,899,271
November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066
October 2016 $ 2,48 7,719 $ 1,211,772 $ 3,699,491
Se ptember 2016 $ 2,533,314 $ 1,211 ,772 $ 3,745,086
Au gust 2016 $ 1,669,764 $ 1,211,772 $ 2,881,5 36
Ju ly 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786
Cash Flow
$5,000,000
$4,000,000
$3,000,000
U:\My Docum ents\M onthly Re ports\2017 · 2018\0ecember 2017 · Financia l Stat ements 12
021918a HCBOC Page 95
~~
Harnett
COUNT Y
liability as of July 1
Current year claims and
changes in estimates
Actual claim payments
liability as of end of month
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
WORKER'S COMPENSATION FUND
$ 2,573,365
198,825
73,034
$ 2,699,156
Liability
# of Claims this
fiscal year
U:\My Oocuments\Monthly Reports\2017 • 2018\0ecember 2017 • Financial Statements
2/2/2018
36
13
021918a HCBOC Page 96
~~
Harnett
COUNTY ---
Department
Employee Clinic $
Total Expenditures $
Source
Departmental Charge $
Other revenues
Fund Balance Appropriated
Total Revenues $
Revenues over/ (under)
expenditures $
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
EMPLOYEE CLINIC FUND
FYE 2017 FYE 2018 FYE2016 UNAUDITED Adjusted Budget
140,835 $ 150,473 $ 175,301 $
140,835 $ 150,473 $ 175,301 $
FYE 2017 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget
242,612 $ 172,135 $ 175,3 01 $
242,612 $ 172,135 $ 175,301 $
101,777 $ 21,662 $
U:\My Documents\M o nthly Reports\2017 -2018\0ecemb er 2017 -Financial Statements
FYE 2018 Total
Activity Percent
to Date
80,746 46.06%
80,746 46.06%
FYE 2018 Total
Percent Activity to Date
75,585 43 .12%
75,585 43.12%
(5,161)
2/2/2018
Same Period
Last Fiscal Year
$ 67,959
$ 67,959
Same Period
Last Fiscal Year
$ 73,080
$ 73,080
$ 5,121
14
021918a HCBOC Page 97
r-:;-;~
Harnett
COUNTY ----•
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
$685,000
$680,000
$675,000
$670,000
$665,000
$660,000
$655,000
$650,000
:'.Ort-,t-
(,e~ e~
Q'li ~o"
HARNETI COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
EMPLOYEE CLINIC FUND
Cash and Investments
PNC
$ 631,457 $
$ 639,213 $
$ 640,629 $
$ 640,059 $
$ 639,388 $
$ 627,671 $
$ 638,529 $
$ 643,317 $
$ 645,207 $
$ 642,930 $
$ 644,551 $
$ 641,202 $
$ 641,529 $
$ 644,850 $
$ 646,455 $
$ 647,665 $
$ 645,243 $
$ 643,903 $
Cash Flow
U:\My Oocuments\Monthly Reports\2017 -2018\December 2017 -Financial Statements
2/2/2018
NCCMT Total
29,241 $ 660,698
29,241 $ 668,454
29,241 $ 669,870
29,241 $ 669,300
29,241 $ 668,629
29,241 $ 656,913
29,241 $ 667,771
29,241 $ 672,559
29,241 $ 674,448
29,241 $ 672,171
29,241 $ 673,792
29,241 $ 670,443
29,241 $ 670,770
29,241 $ 674,091
29,241 $ 675,697
29,241 $ 676,906
29,241 $ 6 74,484
29,241 $ 673,145
15 021918a HCBOC Page 98
~~
Harnett
C OUNT Y
" '
December
November
October
September
Augu st
July
Jun e
May
April
M arch
Feb r uary
Janu ary
De cember
2017
2017
2017
2017
2017
2017
2017
2017
2017
2017
2017
2017
2016
250
200
150
100
50
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
EMPLOYEE CLINIC FUND
Employee Clinic Utilization
I # of Visits I
131
135 Health Prevention
153
133
142 # Flu shots
132
120
185
109 # Pneumonia shots
201
198
177
165
Patient Flow
U:\My Documents\Monthly Reports\2017 -2018\December 2017 · Financial Statements
2/2/2018
16 021918a HCBOC Page 99
~~
Harnett
COUNTY
Category
Paid Claims $
Fixed Cost
Wellness
Total Expenditures $
Source
Medical Premium Equ ivi lents $
Other revenues
Total Revenues $
Revenues over/ (under)
expenditures $
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
MEDICAL INSURANCE FUND
FYE 2017 FYE 2018 FYE 2018 FYE 2016
UNAUDITED Adjusted Budget Activity
6,818,253 $ 6,839,112 $ 7,150,000 $ 3,037,696
634,709 704,945 882,000 385,955
8,355 2,919 10,000 3,584
7,461,317 $ 7,546,976 $ 8,042,000 $ 3,427,235
FYE 2017 FYE 2018 FYE 2018 FYE 2016
UNAUDITED Adjusted Budget Activity
7,892,453 $ 7,994,131 $ 8,000,000 $ 4,384 ,879
26,178 19,851 42,000 4 ,629
7,918,631 $ 8 ,013,982 $ 8,042,000 $ 4 ,389,508
457,314 $ 467,006 $ 962,273
U:\My Documents\Monthlv Reports\2017 -2018\December 2017 . Finan cia l Statements
2/2/2018
Total Same Period
Percent Last Fiscal Year to Date
42.49% $ 3,307,326
43 .76% 352,159
35.84% 2,541
42.62% $ 3,662,026
Total
Same Period Percent
to Date Last Fiscal Year
54.81% $ 3,608,386
11.02% 15,811
54.58% $ 3,624,197
$ (37,829)
17 021918a HCBOC Page 100
~~
Harnett
COUNTY
December 2017 $
November 2017 $
October 2017 $
September 2017 $
August 2017 $
July 2017 $
June 2017 $
May 2017 $
April 2017 $
March 2017 $
February 2017 $
January 2017 $
December 2016 $
November 2016 $
October 2 016 $
Se ptember 2016 $
August 2 016 $
July 2 016 $
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
MEDICAL INSURANCE FUND
Cash and Investments
PNC NCCMT
2,724,166 $ 543,297 $
2,724,166 $ 543,297 $
2,503,575 $ 543,297 $
2,511,895 $ 543,297 $
2,336,726 $ 543,297 $
2,199,920 $ 543,297 $
1,911,518 $ 543,297 $
2,028,010 $ 543,297 $
2 ,033,963 $ 543,297 $
1,870,174 $ 543,29 7 $
2,024,627 $ 543,297 $
2,084,544 $ 543,297 $
2 ,014,553 $ 543,297 $
1,952,986 $ 543,297 $
1,869,553 $ 543,29 7 $
1,877,798 $ 543,297 $
1,125,368 $ 543,297 $
967,054 $ 543,297 $
• Base d on ru nning average (18 month, see below) cost o f cl aims.
$3,400,000
$3,200,000
$3,000,000
$2,800,000
$2,600,000
$2,400,000
$2,200,000
$2,000,000
'$>,f t-
f.,q,~ q,~
<:>e ~o...,.
U:\Mv Documents\Monthly Reports\2017. 2018\December 2017 • Financial Statements
Cash Flow
2/2/2018
Total •Number of Months
Average Monthly Cost on Hand
3,267,463 4.92
3,267,463 4 .92
3,046,872 4.59
3,055,192 4.60
2,880,023 4.34
2,743,218 4.13
2,454,816 3 .70
2,571,307 3.87
2,577,260 3.88
2,413,471 3 .64
2,567,925 3.87
2,627,841 3.96
2,557,850 3.85
2,496,283 3.76
2,412,851 3.64
2,421,096 3.65
1,668,665 2 .51
1,510,351 2.28
18
021918a HCBOC Page 101
~~
Harnett
COUNTY
L December 2017 l
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
Year to Date
(membership= avg)
175%
150%
125%
100%
75%
50%
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
MEDICAL INSURANCE FUND
Medical Paid Claims Summary
Employees& Total Pre-65 Membership Net Paid Claims Fixed Cost
Retirees
866 1,322 $ 764,148.08 $ 66,112.11
867 1,332 $ 761,805.97 $ 64,198.44
863 1,324 $ 581,206.37 $ 62,181.09
862 1,315 $ 614,099.71 $ 65,346.44
861 1,316 $ 465,032 .05 $ 62,291.38
863 1,319 $ 565,579.25 $ 62,926.27
858 1,309 $ 707,456.46 $ 63,092.85
859 1,308 $ 585,092.44 $ 59,071.95
850 1,288 $ 426,323.43 $ 60,687.61
847 1,280 $ 700,824.81 $ 62,056.67
838 1,270 $ 697,396.28 $ 38,867.77
843 1,275 $ 451,584.71 $ 46,679.99
843 1,271 $ 562,043.76 $ 50,371.79
841 1,265 $ 450,496.19 $ 58,245.17
835 1,253 $ 475,315.79 $ 93,186.53
830 1,242 $ 949,451.70 $ 58,166.03
827 1,238 $ 472,478.84 $ 58,462.25
830 1,237 $ 567,120.08 $ 117,732.75
849 1,287 $10,797,455.92 $ 1,149,677.09
Medical Plan Loss Ratio
U:\My Oocuments\Monthly Re ports\2017 -2018\0ecember 2017 -Financial St atements
2/2/2018
Loss Premium
Ratio Equivalent
113.77% $ 729,765.50
113.19% $ 729,765.50
87.65% $ 734,013.78
92.95% $ 731,001.65
72.08% $ 731,553.84
85.73% $ 733,143.41
104.82% $ 735,091.65
99.37% $ 648,269.01
74.69% $ 652,008.78
120.25% $ 634,433.13
116.07% $ 634,310.54
79.47% $ 626,993.27
96.89% $ 632,074.10
80.80% $ 629,611.56
90.35% $ 629,233.60
161.13% $ 625,355.69
85.98% $ 617,534.95
110.59% $ 619,266.87
98.95% $12,073,426.83
19
021918a HCBOC Page 102
~~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
COUNTY
' •
December, 2017
DENTAL INSURANCE FUND
FYE 2017 FYE 2018 FYE 2018
Total
Same Period
Category FYE 2016 Percent
UNAUDITED Adjusted Budget Activity
to Date
Last Fiscal Vear
Paid Claims s 295,849 s 374,180 s 325,000 $ 195,461 60.14% s 187,872
Fi xe d Cost 36,698 37,022 50,000 19,595 39.19% 18,135
Total Expenditures $ 332,547 $ 411,202 $ 375,000 $ 215,056 57.35% $ 206,007
FYE 2017 FYE 2018 FYE 2018
Total
Same Period
Source FYE 2016 Percent
UNAUDITED Adjusted Budget Activity
to Date
Last Fiscal Year
Dental Premium Equivilents s 369,211 $ 490,944 s 375,000 s 237,617 63.36% s 226,154
Other revenu es
Total Revenues $ 369,211 $ 490,944 $ 375,000 $ 237,617 63.36% $ 226,154
Revenuesover/(unde~
expenditures $ 36,664 $ 79,742 $ 22,561 $ 20,147
U:\M y Documents\Monthly Reports\2017 . 2018\December 2017 • Financia l Stat ements 20
021918a HCBOC Page 103
~~
Harnett
COUNTY
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
DENTAL INSURANCE FUND
Cash and Investments
PNC NCCMT
338,261 $ $
322,359 $ $
312,464 $ $
318,326 $ $
331,188 $ $
325,009 $ $
315,701 $ $
311,609 $ $
313,273 $ $
294,393 $ $
296,096 $ $
290,366 $ $
290,231 $ $
280,718 $ $
278,083 $ $
283,750 $ $
269,750 $ $
278,279 $ $
• Based on running average (18 month, see below) cost of claims.
Cash Flow
$350,000
$325,000
$300,000
$275,000
$250,000
:o,b rt, ~ e~ ~ ~ <b ~ ec ,,.e o<:f ~ @t §'4. Q ~o ~e ~,s ... ~e ..,-s
Total
338,261
322,359
312,464
318,326
331,188
325,009
315,701
311,609
313,273
294,393
296,096
290,366
290,231
280,718
278,083
283,750
269,750
278,279
~'1,4. ,e~ i' i$' "' ~~ ~<;\ ~~ ~,s ... ~ ~,s ..,'Ii
U:\My Documents\Monthlv Reports\2017 . 2018\Decem ber 2017-Financia l Statements
2/2/2018
*Number of Months
Average Monthl Cost on Hand
9 .60
9.15
8.87
9.03
9.40
9.22
8.96
8.84
8.89
8.35
8.40
8.24
8.24
7 .97
7.89
8.05
7.65
7.90
e'-f:'~
<.e
<:f
21
021918a HCBOC Page 104
~~
Harnett
COUNTY
L December 2017 J
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
Year to Date
(membership= avg)
125%
100%
75%
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
DENTAL INSURANCE FUND
Dental Paid Claims Summary
Total Total Net Paid Fixed Cost
Employees Membership Claims
902 1,456 $ 23,656.70 $ 3,950.48
902 1,456 $ 23,656.70 $ 3,950.48
898 1,458 $ 31,749.70 $ 3,937.37
897 1,452 $ 40,606.95 $ 3,911.15
892 1,443 $ 42,338.35 $ 3,902.41
890 1,443 $ 37,352.60 $ 3,893.67
878 1,401 $ 31,838.61 $ 3,815.01
877 1,401 $ 29,071.76 $ 3,828.12
867 1,386 $ 30,843.30 $ 3,797 .53
866 1,382 $ 37,039.68 $ 3,810.64
853 1,366 $ 29,052.10 $ 3,731.98
852 1,363 $ 24,691.39 $ 3,701.39
849 1,352 $ 30,584.03 $ 3,683.91
847 1,350 $ 27,494.20 $ 3,749.46
838 1,341 $ 20,172.90 $ 3,412.97
812 1,312 $ 38,929.95 $ 3,600.88
813 1,323 $ 35,594.70 $ 3,570.29
810 1,316 $ 31,416.37 $ 4,006.42
864 1,389 $ 566,089.99 $ 68,254.16
Dental Plan Loss Ratio
U:\My Oocuments\Monthly Reports\2017 • 2018\December 2017 • Financial St atements
2/2/2018
Loss Premium
Ratio Equivalent
70.85% $ 38,963.56
70.85% $ 38,963.56
90.76% $ 39,318.72
113.17% $ 39,336.03
113.76% $ 40,647.93
101.81% $ 40,511.14
86.37% $ 41,280 .65
84.48% $ 38,943.34
84.96% $ 40,772.75
117.25% $ 34,840.92
89.50% $ 36,632.24
74.34% $ 38,194.96
90.36% $ 37,925.31
82.49% $ 37,877.15
62.44% $ 37,772.52
113.34% $ 37,526.11
104.91% $ 37,330.66
93.83% $ 37,752 .67
91.33% $ 694,590.22
22
021918a HCBOC Page 105
r-y~ HARNETT COUNTY 2/2/2018
Harnett FINANCIAL SUMMARY REPORT
~~
'• A
December, 2017
BOARD OF EDUCATION
FYE 2017 FYE 2018 FYE 2018
Total Same Period
Fund Group FYE 2016
UNAUDITED Adjusted Budget Activity
Percent Last Fiscal Year
to Date
State Fund
Expenditures s 115,268,881 s 106,092,900 s 125,396,636 s 57,780,195 46.08% s 55,146,908
Revenues s 115,268,881 s 106,100,707 s 125,396 ,636 s 57,792,661 46.09% $ 55,151,764
$ $ 7,807 $ $ 12,466 $ 4,856
Local Current Expense Fund
Expenditures 22,838,609 20,553,383 27,827,027 11,458,506 41.18% $ 12,079,963
Revenues 21,557,719 21,058,298 27,827,027 12,628,086 45.38% $ 11,829,040
$ (1,280,890) $ 504,915 $ $ 1,169,580 $ (250,923)
Federal Grant Fund
Expenditures 11,365,474 10,646,921 13,769,490 5,037,812 36.59% $ 5,236,197
Revenues 11,365,474 10,649,134 13,769,490 5,047,956 36.66% $ 5,236,227
$ $ 2,213 $ $ 10,144 s 30
Capital Outlay Fund
Expenditures 3,165,403 3,395,126 1,411,640 7,342 0.52% $
Revenues 2,844,295 3,534,258 1,411,640 284 0.02% $ 213
$ (321,108) $ 139,132 $ $ (7,058) $ 213
Child Nutrition Fund
Expenditures 10,013,377 9,236,883 11,365,310 4,280,338 37.66% $ 4,158,234
Revenues 10,608,154 10,202,351 11,365,310 3,915,111 34 .45% s 3,748,765
$ 594,777 $ 965,468 $ $ (365,227) s (409,469)
Dunn District Fund
Expenditures 304,258 250,473 282,502 91,813 32.50% $ 160,552
Revenues 299,648 292,574 282,502 103,578 36.66% $ 102,365
s (4,609) $ 42,101 s $ 11,766 $ (58,187)
Local Restricted Fund
Expenditures 4,720,189 5,456,564 7,584,105 2,171,664 28.63% $ 3,436,964
Revenues 5,253,011 6,017,872 7,584,105 1,869,890 24.66% $ 2,351,258
$ 532,822 $ 561,307 $ $ (3 01,774) $ (1,085,706)
Total All Funds
Expenditures 167,676,190 155,632,250 187,636,709 80,827,670 4 3.08% 80,218,817
Revenues 167,197,181 157,855,193 187,636,709 81,357,565 43.36% 78,419,632
s (479,009) s 2,222,943 s $ 529,895 $ (1,799,185)
• Latest available numbers fro m the Board of Education's web site.
U:\My Ooa.tments \Monthly Reports\2017 · 2018\December 2017 · Fi na ncial Statements 23
021918a HCBOC Page 106
~~
Harnett
COUNTY
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
BOARD OF EDUCATION
Estimated Fund Balance
2/2/2018
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
constraints placed on how fund balance can be spent. They are as follows:
Non-Spendable Fund Balance -
Restricted Fund Balance -
Committed Fund Balance -
Assigned Fund Balance -
Unassigned Fund Balance -
Non Spend abl e
Restricted
Committed
Ass igned
Unassigned
Total General Fund
General Fund Expenditures
Un assigned Fund Balance
as a % of Exp enditures
This classification includes amounts that cannot be spent because they are either (a) not in spendable
form or (b) legally or contractually required to be maintained intact.
The classification includes amount that are restricted to specific purposes externally imposed by creditors
or imposed by law.
This classification represents the portion of fund balance that can only be used for specific purposes
imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an
ordinance, commit fund balance .
That portion of fund balance that the County intends to use for specific purposes. The County
Commissioners have the authority to assign fund balances.
Thi s cla ss ification represents the portion of f und balance that h as not been assigned to another fund or is
not restricted, committed, or assigned to specific purposes within the general fund .
2013 2014 2015 2016 2017
$ 1,417,080 $ 2,130,098 $ 1,849,351 $ 1,796,064 $ 1,76 2,157
$ 2,813 $ 67,971 $ 21,420 $ 25 ,507 $ 31,7 44
$ $ $ $ $
$ 4 ,004,023 $ 3,508,927 $ 5,466,811 $ 3,845,000 $ 3,750,000
$ 5,426,606 $ 3,000,000 $ 2,889,118 $ 3,274,629 $ 3,425,107
$ 10,850,522 $ 8,706,996 $ 10,226,700 $ 8,941,200 $ 8,969,008
$ 20,262,634 $ 22,848,788 $ 20,369,083 $ 23,089,579 $ 23,143,782
26.78% 13.13% 14.18% 14.18% 14.80%
U:\My Oocuments\Monthly Reports\2017 -2018\0ece mber 2017 -Financia l Statements 24
021918a HCBOC Page 107
-r}(.-:::-
Harnett
C O U N__!__Y .,
21.00"A,
11.00"A,
1.00%
2013
Month 1
Month 1 Revd
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Final
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
BOARD OF EDUCATION
ADM*
20,390
20,372
20,463
Fund Balance %
2014
2015
2016
Public School Membership
MLD** ADM Change
20,515
20,460 (18)
20,481 91
• ADM = Average Daily M embership is an average over across a school month
•• MLD + Membership Last Day is for the l ast day of t h e school month
U:\My Documents\Monthly Reports\2017 -2018\0ecember 2017 -Fin ancia l Statements
2/2/2018
2017
MLDChange
(55) Fiscal Year 2017-2018
21 Initial Allotment
20,979
25
021918a HCBOC Page 108
~~
Harnett
COUN .!.J
"
21,000
20,500
20,000
19,500
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
December, 2017
BOARD OF EDUCATION
Harnett County School Membership
~---
J
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2/2/2018
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•MLD
1(/,">,
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26
021918a HCBOC Page 109
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Ag
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1 11 0 11 73 021918a HCBOC Page 111
July 1, 2017 -June 30, 2018
Front Desk -Check-in Appointments
Health Clinics
Adult Women Wellness Clinic
Harnett County Department of Public Health
Activities Summary
Jul Aug Sep Oct Nov Dec Jan Feb
993 1364 1360 1206 1001 834 1039
3 3 2 2 1 3 4
Care Coordination for Children {CC4C) 260 290 268 257 283 279 290
Child Health -Sick Clinic 75 110 136 127 147 107 107
Child Health -Well Clinic 82 183 167 120 72 43 65
County Employee Health Clinic 132 142 222 406 135 136 181
Family Plannina 150 185 150 140 129 129 130
Immunizations 180 312 501 351 213 129 122
Maternity (Prenatal Clinic) 222 285 225 230 226 211 216
OB Care Manaaement (OBCM) 210 173 156 138 99 108 83
Postoartum Home Visits 10 28 15 20 28 21 25
Refer/Repeat Pap 1 1 0 2 3 1 1
STD Services 100 142 108 98 96 74 95
TB Services 197 160 144 149 120 60 145
Welcome Baby Home Visits 10 30 15 21 28 22 25
Total Services 1632 2044 2109 2061 1580 1323 1489 0
Reoortable Disease Cases
Tuberculosis 0 0 0 0 0 0 0
HIV -(Quarterly report) 0 0 0 0 0 0 0
AIDS -(Quarterly report) 0 0 0 0 0 0 0
SYPHILIS -(Quarterly report) 2 1 0 0 0 0 0
OTHER STD's 13 21 16 12 15 12 30
Other (salmonella , campylobacter, etc) 3 3 2 0 7 10 1
Total Services 18 25 18 12 22 22 31 0
Health Education
Outreach 288 579 303 688 327 371 241
Laboratory Clients 589 830 793 711 645 560 660
Laboratorv Tests 1269 1563 1352 1171 1139 1030 1137
HIV Tests 141 186 155 137 138 107 132
WIC Active Particioation 3019 3068 3054 3053 3005 2940
Vital Statistics n ~
Births In County ~Ei'~~ 49 39 40 45 76 49 49
Births Out of Countv _.J';J,cf.-.--:>::," 135 98 86 133 144 96 153
Deaths 67 67 66 63 58 62 70
Environmental Health
# of Improvement Aoos Confirmed 37 39 40 37 23 38 40
Number of Permits Issued 44 39 33 50 30 30 43
Number of Completions 45 52 38 41 42 53 31
Number of Existina Permits 22 30 23 50 28 28 28
Reoair Permits Issued 15 5 3 3 3 10 5
Permits Denied 0 1 2 1 0 0 0
Food and Lodaina
Establishments lnspect'd/Reinspected 69 80 85 92 92 65 63
Visits / Critical Voliations Verfication 21 24 26 58 29 29 27
Private Water Sunnlies
Applications Received 14 17 2 2 9 11 9
updated 02/07/2018
Agenda Item _7 ______ _
Mar Apr May Jun troTAL AVG.
7797 1113.9
18 2.5714
1927 275.29
809 115.57
732 104.57
1354 193.43
1013 144.71
1808 258 .29
1615 230.71
967 138.14
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151 21.571
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453 64.714
254 36.286
269 38.429
302 43.143
209 29.857
44 6.2857
4 0.5714
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214 30.571
64 9.1429
021918a HCBOC Page 112
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30 , 2018 :
Section 1. To amend the Public Utilities West Central Transmission PU1301 , the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
546-9100-431-45-01 Construction $ 9,346
546-9100-431-60-57 Miscellaneous $9,346
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To decrease construction line due to sa les tax. PE#5
APPROVALS :
LC-, kfk..;)&Y
County Manager (date)
y.).-18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and t o the Budget
Officer and the Finance Office r for t heir direction.
Adopted _________________ _
Margaret Regina Daniel,
Clerk to the Board
Gord on Springle, Chairman
Harnett County Board of Comm
021918a HCBOC Page 113
BUDG ET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to
the annual budget ordinance for the fiscal year ending June 30. 2018
Section 1. To amend the General Fund , Solid Waste Department, the appropria ti ons are to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461-55-12 Printinq & Bindinq $500
580-6600-46 1-54-26 Advertisi n q $500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase line for advertising.
APPROVALS :
er (date) 1 County Manager (dat e)
t-h .• ~l ; 1-Q-18
section 2. Copies of this budget amendment shall e furnished to the Clerk to the Board. and to the Budget Officer
and the Finance Officer for their direction.
Adopted _________________ _
Margaret Regino Wheeler.
Clerk t o th e Board
Gordon Springle. Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 114
234-7410-465 -BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the Harnett County WIOA ADULT Program Fund , the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7410-465.12-02 Participant/Paid Work Exp $1500
234-7410-465 .32-26 I nee ntives/Pa rtici pants $1500
234-7410-465.32-73 Training Vouchers -ITA $5050
234-7410-465.58-02 Training (OJT) $2000
234-7410-465.58-19 Travel Participant $10000
234-7 410-465 .35-27 Child Care $1500
2 34-7 410-465.35-83 Paid Work Experience $18550
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To align budget amounts for the new fiscal year.
~&~1/8/18
Department Head (date)
P~ ~ 1cJtt..Jr. 41:::
County Manager (date)
1-ILvl ~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finan ce Officer for their direction.
Adopted this day of
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 115
234-7411-465 -BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the Harnett County WIOA Dislocated Workers Program Fund, the appropriations
are to be changed as follows:
AMOUNT AMOUNT
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7411-465 .58-02 TRAINING (OJT) $4600
234-7411-465 .58-19 TRAVEL -PARTICIPANT $4000
234-7411-465.12-02 PARTICIPANT/PAID WORK EXPERIENCE $4600
2 34-7 411-465.35-83 TRAINING VOUCHERS -AUTH $4000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
P{,,µJ.L-, k )±c. -eJv.d::
(date) County Manager (date)
1-~&-n 1-J Id
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler
Clerk to the Board
Gordon Spr ingle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 116
234-7407-465 -BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the Harnett County WIOA YOUTH Program Fund, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7407-465.32-72 Support Services $500
234-7407-465.35-01 Stipends $750
234-7407-465 .35-26 Participant Cost $1000
234-7407-465.58-19 Travel Participant $1000
234-7407-465.32-73 Training Vouchers-lTA $3250
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To move funds for program needs.
1/5/18
Department Head (date) County Manager (date)
1~11...o-l8
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 117
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1.To amend the Airport budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-6500-406.43-15 Operating-Repair & Maintenance/Building 2000
110-6500-406.60-33 Operating -Supplies/Material & Supplies 2000
110-6500-406.30-04 Operating -Professional/ Professional Services 4000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Increase account to fund professional services to conduct an Independent Fee Estimate Review. It is
required by Federal Aviation Administration an Independent Fee Estimate (IFE) review must be conducted for estimates
over $100,000. The independent review will be conducted to verify consultant Talbert & Bright. lnc.'s estimated fees are
in-line with like consultative airport services. Cost is reimbursable through Division of Aviation grant funding.
APPROVALS:
~d/tt-/?cfo,/r
Department Head (date)
~._ ~ s+e,. j.....J.::
County Manager (date)
1-.l'-t,.. 18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this ______ day of ______ ~--------
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioner
021918a HCBOC Page 118
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2018;
Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7510-441.58-01 Training $ 450.00
110-7510-441.58-14 Travel $ 450.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the RSVP program to cover cost of NCAVA registrations.
APPROVALS: f
9k~ W1
\
11
DepartmentHed (date) County Manager (Date)
/r .l.Y r lK
Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2018
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 119
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2018;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7 600-441.32 -26 Incentives $ 500.00
110-7600-441.60-33 Materials & Supplies $ 250.00
110-7600-441.60-46 Medical Supplies $ 1,450.00
110-7600-441.60-47 Food & Provisions $ 700.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the PN Community Grant for a Maternity Fair.
APPROVALS: ,f ,\\~ 9t~ .\\i~
Department Head (d ate) County Manager (Date) 1 ~ J. '-i -
1
¥
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and
the Finance Officer for their direction .
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2018
Gordon Springle, Chairman
Harnett County Board of Com mi ssioners
021918a HCBOC Page 120
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2018;
Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows :
EXPENDITURE
CODE NUMBER
110-7552-441.58-01
110-7552.441.58-14
REVENUE
CODE NUMBER
EXPLANATION :
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Training $ 100.00
Travel $ 100.00
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
To move funds in the Elderly Nutrition program for registration to attend the NCAOA
Conference.
APPROVALS: f 91~ J J1i/12
Department Head (date) County Manager (Date) ( \ , ,. .,._'-j ,...I~
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2018
Gordon Springle, Chairman
Harnett County Bo ard of Commiss ioners
021918a HCBOC Page 121
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2018;
Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7500-441.54-26 Advertising $ 20.00
110-7500-441.55-12 Printing and Binding $ 20.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To move funds in the Aging program for printing needs.
APPROVALS: ~\fl
9t~.'1~
Department Head (date) County Manager (Date) ( 1 \) ~ 04-(_,,--( IS
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2018
Gordon Springle , Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 122
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the General Fund , Sheriff's Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5100-420-11-13 Salaries & Wages -Vacati on Payout 8,000
110-5100-420-11-0 Salaries & Wages 7,155
110-5100-420-11-14 Salari es & Wages-Longevity 845
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase the Sheriff's Vacation payout and Holiday payout for termination pay.
APPROVALS:
D\»~kb:N) Y2,/tt
Department Head (date) County Manager (date)
1---J. \.-18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of , 2018.
Margaret Regina Wheeler,
Interim Clerk to the Board
Gordon , Springle
Harnett County Board of Commissioners
021918a HCBOC Page 123
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance fo r the fiscal year ending June 30, 2018 :
Section 1. To amend the General Fund, Sheriffs Department-Detention, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5120-420-11-13 Salaries & Wages -Vacation Payout 4,792
110-5120-420-11-06 Salaries & Wages -Comp time Payout 60
110-5120-420-11-00 Salaries & Wages 4,852
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase the Detention Center's Vacation and Comp. time payout lines for termination pay.
APPROVALS:
1-h...,..t C. ll-~
County Manager (date)
/-.J. l,p --18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted th is day of , 2018.
Margaret Regina Wheeler,
Interim Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 124
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the General Fund, Sheriff's Department-SRO , the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5115-420-11-13 Salaries & Wages -Vacation Payout 3,245
110-5115-420-11-06 Salaries & Wages -Comp Time Payout 44
110-5115-420-11-14 Salaries & Wages-Longevity 1,348
110-5115-420-11-10 Salaries & Wages -Holiday Payout 53
110-5115-420-11-00 Salaries & Wages 1,994
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase the Sheriff's SRO line for Vacation, Holiday and Comp . Time payout for termination
pay.
APPROVALS:
Department Head (date) County Manager (date)
1~ .Ll.-1 'i
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted thi s day of , 2018.
Margaret Regina Wheeler,
Interim Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 125
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section l .To amend the Airport budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-6500-406.52-54 Operating-Insurance & Bonds 159
110-6500-406.60-33 Operating -Repair & Ma int. Landscaping 6
110-6500-406.30-04 Operating -Professional/ Professional Services 165
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Increase account to fund professional services to conduct an Independent Fee Estimate Review. It is
required by Federal Aviation Administration an Independent Fee Estimate (IFE) review must be conducted for estimates
over $100,000. The independent review will be conducted to verify consultant Talbert & Bright. lnc.'s estimated fees are
in -line with like consultative airport services. Cost is reimbursable through Division of Aviation grant funding.
APPROVALS:
R ...Au IL Q.e,_..)y K
County Manager(date) )....-..l-i~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this. ______ day of. ______ _, _______ _
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioner
021918a HCBOC Page 126
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017:
Section 1. To amend the Human Resources Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4250-410.12.00 Salary and Wages Part Time $2.00
110-4250-410.11-05 Salary and Wages Over-Time $2.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Move funds to cover employee .25 hours of overtime.
APPROVALS:
--~l):~;u /J RY>d -~
Department Head (~;te), / _ 0 County Manager (date)
//3f;o20/o ~--..)..-18
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Gordon Springle, Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 127
BUDGET ORD INAN C E AMENDMENT
BE IT ORDA INED by the Governing Board of the County o f Harnett. North Carolina, that the following amendment be made to
the annual budget ordinance for the fiscal year ending June 30 , 2018
Section 1. To amend the General Fund , Solid Waste Department, the appropriati ons are to be changed as follows:
EX PENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-46 1-11-05 Sa laries & Waae s Overtime $100
580-6600-46 l -l 1-00 Salaries & Waa es $100
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To put mon ey in line for part time overtim e .
County Man age r (dat e)
~--.,,..ti
Sect ion 2. Copies of this bud get amendment sha ll be furnished to the C lerk to t he Board. and to the Budget Officer
and the Finance Officer for their direction.
Adopted __________________ _
Margaret Regina Wh e eler,
Clerk to t he Board
Gord an Spri n gle. Chairman
Harnett County Board of Commissioners
021918a HCBOC Page 128
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to
the annual budget ordinance for the fiscal year ending June 30 , 20 18
Sectio n 1. To amend the IT department, the appropriations a re to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4900-41 0-58-14 Trave l $1 ,500
110-4 900-4 1 0-5 8-0 1 Tra ininQ $1,500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : Movement o f funds to cover balance o f fiscal year expense
APPROVALS :
ft-PM
Dept He a d (date) d..(o..-\'D · ~L~.Jv-J-
county Man ager (dat e)
).,8 -18
Section 2. Copies of this budge t amendment shall be fu rnished o the C lerk to the Board, and to the Budget Officer
Adopted _________________ _
Marga ret Regina Wheeler,
Clerk to the Board
Gordon Springle, C h airman
Harnett County Board of Commissioners
021918a HCBOC Page 129