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011618mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 16, 2018 The Harnett County Board of Commissioners met in regular session on Tuesday, January 16, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Abe Elmore, Commissioner Joe Miller, Commissioner Staff present: Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Penny led the Pledge of Allegiance and invocation. Chairman Springle called for additions or deletions to the published agenda. Commissioner Miller moved to approve the agenda as published. Commissioner McKoy seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Penny seconded the motion, which passed unanimously. 1. Minutes: January 2, 2018 Regular Meeting 2. Budget Amendments: 187 Sheriffs Office Code 110-5100-420.60-33 Materials & Supplies 110-0000-356-51-12 Reimbursements- Lee Harnett Mental 188 Airport Capital Reserves Code 301-8300-406.90-03 Capital projects 301-0000-389.10-00 Interfund Transfer Fund 189 Airport Wind Cone Project Code 110-6599-406.36-25 Operating- Wind Cones 110-0000-331.83-12 Capital — Jetport wind cones 110-0000-389.71-00 Interfund Capital Reserve 7,462 increase 7,462 increase 26,667 increase 26,667 increase 79,798 increase 71,818 increase 7,980 increase January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 7 192 Health Department Code 110-7600-441.11-13 Internal Service Fund 110-7600-441.11-00 Salaries 110-7600-441.60-33 Materials & Supplies 196 Sheriff's Office Code 110-5100-420.30-04 Professional Services 110-8800-490.32-16 Contingency 197 General Fund Code 110-8800-490.32-16 Contingency 110-8701-490.90-05 Other Financing Capital Reserve 198 General Fund Code 110-8800-490.32-16 Contingency 110-8200-450.60-33 Materials & Supplies 110-4155-410.60-33 Materials & Supplies 13,038 increase 4,481 decrease 8,557 decrease 24,106 increase 24,106 decrease 26,500 decrease 26,500 increase 7,000 decrease 4,000 increase 3,000 increase 3. Harnett County Public Utilities requested approval to create a Utility Civil Engineer (Grade 31) position at HCDPU and reclassify Thomas Shane Cummings into that position. Mr. Cummings recently obtained his Professional Engineering License from the State of North Carolina, which greatly increased his value to HCDPU and the County in general. 4. Harnett County Development Services requested approval to select Stewart, Inc. for $54,981 to provide professional consulting services as related to the Northwest Harnett Small Area Plan. Stewart will assist in the development of this Small Area Plan for the unincorporated northwestern portion of Harnett County. This small area plan seeks to provide a framework to guide appropriate development within a potential high growth area while maintaining the rural character, environmental quality, and enhancing livability of the area. (Attachment 1) 5. Resolution Endorsing the Installation of Roadway Improvements in Harnett County by NC DOT. (Attachment 2) Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Ralph Darch, Treasurer of the Anderson Creek Community Church, talked about the church's food assistance program. Mr. Darch requested full or partial refund of $7572 in connection fees recently paid by the church. He said the sewer and water connections were necessitated by the Ray Road expansion and County regulations. Mr. Darch said the cost of the connection fees equals approximately one fourth of the church's annual budget. Commissioner McKoy suggested they might want to apply for funding from the Harnett County Nonprofit Committee and asked staff to follow up with Mr. Darch. January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 7 There were no appointments. Commissioner Miller reminded the group of upcoming vacancies. Executive Director E. Marie Watson provided updates for Johnston -Lee -Harnett Community Action (JLHCA) programs including weatherization and heating assistance, HeadStart, Community Service Block Grant, crisis services, emergency food and shelter, HUD housing counseling, homeless program, Urgent Repair and the Duke Energy Program. She thanked commissioners for their help relocating HeadStart Program back in the Shawtown area. Mrs. Watson also provided for review JLHCA's Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding. Anna Peele, Assistant Director of General Services, petitioned the Board for a public hearing to inform the public regarding the closeout of the Community Development Block Grant for the Commerce Fellows/Building Community through Capacity and Knowledge. Mrs. Peele provide a brief background. Harnett County Community Development utilized $19,623.48 of a $50,000 grant awarded in 2016 to send employee Anna Peele to classes at ECU. Mrs. Peele received a Certificate of Recognition for the successful completion of the Grant Administration and Public Management Curriculum. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Jay Sikes, Manager of Planning Services, petitioned the Board for a public hearing regarding Proposed Zoning Change: Case # RZ-17-577; Landowner/Applicant: Marie Blackmon d/b/a Marie's Landscape and Seeding / Marie Blackmon & Jan Norris, Agent; 1.11 +/- acres; Pin # 9575-95-8594.000; From RA -20R to Commercial; Barbecue Township; Off SR # 1115 (Buffalo Lake Road on Cooks Lane). Mr. Sikes noted the site is currently occupied by a former landscaping business, consisting of several structures that had been in operation for at least 10 years. Harnett County public water and sewer services are available. Surrounding land uses include single family residential and various commercial uses. Public water and sewer services are available. Mr. Sikes stated staff's evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is compatible with the parcel's current use. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to Commercial is compatible with the overall land use classification of Compact Mixed Use, as well as within the Compatibility Development Target area. The Compact Mixed Use classification is in areas that are known for growing, activity centers based on potential utility availability, access to major thoroughfares, and higher density developments. January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 7 The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to Commercial would enhance or maintain the public health, safety and general welfare due to the uses on this parcel and the potential site improvements. The request is NOT for a SMALL SCALE REZONING and should NOT be evaluated for reasonableness. REASONING: Since this parcel is adjacent to Commercial zoning, this application does not need to be evaluated for a Small Scale Rezoning. Suggested Statement -of -Consistency: Staff concludes the requested rezoning to Commercial would not have an unreasonable impact on the surrounding community based the present use, adjacent commercial zoning, as well as compliance with the County's Land Use Plan. Therefore, it is recommended that this rezoning request be approved. Mr. Sikes also noted on January 2, 2018 the Harnett County Planning Board voted unanimously (4-0) to recommend approval based on existing residential uses and the County's Land Use plan. He said no one attended the meeting in opposition. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Vice Chairman Penny moved to approve the rezoning as presented as the rezoning to Commercial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the adjacent commercial zoning parcel's history of uses as well as the County's Land Use Plan designation for this area. Commissioner Elmore seconded the motion, which passed unanimously. Mr. Sikes petitioned the Board for a public hearing regarding Proposed Zoning Change: Case # RZ-17-522; Landowner/Applicant: Lillington Grace Church of Nazarene / Pastor Tim Eyring; 7.33 +/- acres; Pin # 0558-96-5425.000; From Industrial to RA -20R Zoning District; Lillington Township; US Hwy 401 South. Mr. Sikes noted the site is currently vacant farmland with surrounding land uses including single-family residential uses and undeveloped agricultural areas. Harnett County public water and sewer services are available. Mr. Sikes stated staffs evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is similar in nature to the surrounding area. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to RA -20R is compatible with the Land Use Classification of Agricultural & Rural Residential. This classification is typical of an area with a limited transportation network & low-density developments. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to RA -20R would maintain the public health, safety and general welfare due to the existing residential uses within the area. January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 7 - The request is NOT for a SMALL SCALE REZONING and should NOT be evaluated for reasonableness. REASONING: Due to the surrounding residentially zoned area the application does not need to be considered a Small Scale Rezoning. Suggested Statement -of -Consistency: Staff concludes the requested rezoning to RA -20R would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare because of the existing residential uses within the area. Therefore, these existing uses lead to compliance with the adopted Land Use Plan, and it is recommended that this rezoning request be approved. Mr. Sikes also noted on January 2, 2018 the Harnett County Planning Board voted unanimously (4-0) to recommend approval based on existing residential uses and the County's Land Use plan. He said no one attended the meeting in opposition. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. - Pastor Tim Eyring, applicant, spoke in favor of the proposed rezoning. Mr. Eyring talked about potential uses and agendas for the property. Seeing no one else move, Chairman Springle closed the public hearing. Commissioner Elmore moved to approve the rezoning as presented as the requested rezoning to RA -20R is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community because of the existing residential uses within the area as well as compliance with the County's Land Use Plan. Commissioner Miller seconded the motion that passed unanimously. It was the consensus of the Board to present the following as their top five 2018 Legislative Priorities: > Assist Harnett County in Expanding Broadband Access in Underserved Areas Many portions of Harnett County do not currently have access to broadband. This is another significant barrier to economic growth in the county. Harnett County asks for assistance in developing infrastructure and providing broadband to underserved areas within the county. > Address Disparities Related to Funding Formula for Military -Related Students Even though Harnett County has a substantial percentage of military -related students in its school system, the County receives considerably less in federal funding per student than do surrounding counties. Harnett County seeks increased funding to support the education of these students and reduce the burden on the County's taxpayers. > Support Efforts to Expand Natural Gas Capacity Access to natural gas is a basic requirement for many industries and businesses looking for sites to locate new facilities. Despite a significant population growth in western Harnett County, a lack of access to natural gas has prevented the commercial and industrial growth that would normally accompany these increases in population. Harnett County seeks assistance in identifying ways to expand natural gas capacity throughout the county. January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 7 > Assist County with Developing Economic Development Products Harnett County currently lacks attractive buildings and sites for industrial prospects. Over the last six months, this has resulted in the inability to respond to 20 out of 23 economic development prospects due to the lack of a sufficient product. An increasing number of site searches involving greenfields require the sites to be certified. Harnett County does not currently have any certified sites. Harnett County Economic Development requests assistance in funding the development of shell buildings and certifying sites, which will allow the County to compete for more business and industry to bring increased opportunity and prosperity to the county's residents. > Grant County Boards of Commissioners the Ability to Construct Schools The Harnett County Board of Commissioners asks for the authority to construct schools, which will assist the county in efforts to reduce existing and future issues with overcrowding. Currently, only the Board of Education has this authority. Staff briefly reviewed the remaining legislative priorities that will also be mention during the upcoming 2018 Legislative Luncheon on February 5, 2018. Mrs. Stewart presented the following reports: Harnett County Veterans Services Activities — December 2017 Harnett County Public Health Activities — December 2017 Development Services Report — December 2017 Interdepartmental Budget Amendments Mrs. Stewart thanked staff for their hard work getting the new facility ready and assisting during the recent move. She noted staff has worked with HeadStart regarding their dumpster per the current contract. Commissioners responded they would prefer to meet jointly with the Board of Education during an upcoming work session. Mrs. Stewart reviewed upcoming meetings and invitations with the group. Last, Mrs. Stewart announced county offices would be closed the following day due to inclement weather. Commissioners will meet in special session on Wednesday, January 24, 2018 at 9:00 am to discuss the County Manager search process. There was no new business. Chairman Springle recognized Campbell University's Converged Media and Journalism class and Instructor Brian Bowman. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To instruct the county staff concerning the position to be taken by the county in negotiating a contract for the acquisition of real property; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(5)&(6). Vice Chairman Penny seconded the motion that passed unanimously. January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 7 Vice Chairman Penny moved that the Board come out of closed session. Commissioner Elmore seconded the motion that passed unanimously. Regarding the Eleventh Judicial ReEntry Program currently located in the Nobel House, Mrs. Stewart reported the County does not have an agreement with or are they required to provide space for this program. She said ReEntry is a nonprofit program that administers some programs for Harnett County Social Services. Mrs. Stewart confirmed Johnston nor Lee County provides space for their ReEntry Programs. Staff will inform ReEntry that Harnett County will no longer provide space for them and the Town of Lillington now owns the Noble House. Mrs. Stewart thanked past and present boards for the technology afforded over the years. She said having everything on one cable really made relocating easy. Commissioner Elmore moved to adjourn the meeting. Vice Chairman Penny seconded the motion, which passed unanimously. eeler, Clerk January 16, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 7 Company Name Proposed Project Budget Interview date & time Staff thoughts on RFP Content Rank Stewart Raleigh, NC $54,981.00 12/19/18 @ 11:00 am very detailed project info, nice use of graphics, on-staff planners & engineers, familiarity with their staff & their products 1 Initial comments on project background and goals are encouraging; analysis of housing preference and retail demand would be nice; staff experience with ordinance updates and policy initiatives will help with implementation; staff would have to make sure this is not a 're-tread' of the 2014 LUP update (b/c of Jake working on it). 1 Best RFP in terms of project outline; RFP content was professional with very nice GIS components; 6 month timeline; propose to use WSP (transportation) & Kimley Horn (Housing & Marketing Analysis) 1 McAdams Durham, NC $26,070.00 12/19/18 @ 2.00 pm Examples are too Parks & Rec oriented; budget friendly however this could lead to a simplified plan, or multiple change orders to achieve the desired product. 2 Too many Parks and Rec/greenways focused examples; detailed project approach; good graphics and format in submitted RFP; large staff with broad areas of expertise 2 Professional look; large environmentally focused team which could be good for Watershed issues; seem to be informed about issues; heavy on public input; nice initial cost; 7 month timeline. 2 Holland :onsulting Planners $57,200.009:00 12/19/18 @ am detailed work plan; propose to use Ramey & Kemp for transportation analysis; Angier not impressed with their work & final product Detailed work plan; interesting ideas regarding incentives/implementation presented in their "final plans" proposal; lack of graphics/appearance not as sharp or modern 3 3 Would use a Transportation planning firm; may not do outreach as well as others. 3 Benchmark Planning Charlotte, NC Not interviewed due to RFP content as well as submittal issues. 4 4 4 Harnett COUNTY NORTH CAROLINA RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS ENDORSING THE INSTALLATION OF ROADWAY IMPROVEMENTS BY NCDOT IN HARNETT COUNTY www.harnett.org WHEREAS, NCDOT has requested a resolution from the Harnett County Board of Commissioners endorsing the installation of roadway improvements along SR 1709 (Hodges Chapel Road) from US 301 to I-95, SR 1414 (Piney Grove Rawls Road) from US 401 to Wake County, and SR 1291 (Old US 421) from SR 1229 (McDougald Road) to SR 1304 (Willie Cameron Road); and WHEREAS, NCDOT proposes to make improvements to these roadways. Said improvements will consist of two (2) foot shoulder widening and resurfacing to portions of the roadways to enhance their safety and operational efficiency; and WHEREAS, the construction of these improvements will be at no cost to Harnett County; and NOW, THEREFORE, BE IT RESOLVED, that the Harnett County Board of Commissioners endorses the concept of NCDOT making said improvements to these sections of SR 1709 (Hodges Chapel Road), SR 1414 (Piney Grove Rawls Road), and SR 1291 (Old US 421) with two (2) foot shoulder widening to enhance their safety. Attest: Adopted this 16th day of January, 2018. Harnett County Board of Commissioners strong roots • new growth 1. ordon Springle