120417a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
December 4, 2017
1. Call to order -Chairman Gordon Springle
9:00 am
2. Pledge of Allegiance and Invocation -Commissioner Howard Penny
3. Reorganization of the Board, Margaret Regina Wheeler, Clerk to the Board
4. Consider additions and deletions to the published agenda
5. Consent Agenda
A. Minutes
B. Budget Amendments
C . Tax rebates , refunds and releases
D. Resolutions to add roads to state system
E. Harnett County Administration requests approval of Resolution Approving the 2018
Schedule of Meetings of the Harnett County Board of Commissioners
F. Harnett County Sheriffs Office requests approval of a resolution to award a Glock
Model 22, 40 Caliber, Serial number KSC-437 for one dollar ($1) to Deputy Paul J.
Stewart upon his retirement from the Hamett County Sheriffs Office on 01 /01 /2018.
G. Harnett County Sheriff's Office requests approval of a resolution to award a Glock
Model 22, 40 Caliber, Serial number KAM-635 for one dollar ($1) to Deputy Milton
A. Stewart upon his retirement from the Harnett County Sheriff's Office on
01/01/2018.
H. Harnett County Sheriff's Office requests approval of a resolution to award a Glock
Model 22, 40 Caliber, Serial number SMF-320-437 for one dollar ($1) to Deputy
Richard J . Foley upon his retirement from the Hamett County Sheriffs Office on
01/01/2018 .
I. Public Utilities requests approval of write-offs for the third quarter of 2017 in the
amount of $27,027.25.
J. Hamett County Administration requests approval of a letter of intent to fund up to
$200,000 toward the installation of an alternate entrance road/bus loop at the North
Hamett Primary School.
K. Hamett County Finance Officer, on behalf of the Board of Education, requests
approval for the Board of Education to us e their available fund balance for emergency
capital to include replacement of the fire alarm controls at Harnett Central High
School and intercom at Overhills Middle School for the proposed cost of $41 ,359.59.
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L. Hamett County Emergency Services requests approval of award of vendor to VFIS
for $70,500 ($58 ,000 plus travel expenses not to exceed $21 ,500) to perform the
Hamett County Emergency Services Study.
M. Hamett County Administration requests approval of Resolution to Change the Time
of the December 18 , 201 7 Regular Meeting of the Hamett County Board of
Commissioners.
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each
presentation
7. Appointments
8. County Manager's Report -Paula Stewart, Interim County Manager
9. New Business
Hamett County Financial Summary Report -September 2017
Hamett County Sales Tax Analysis by Article -July 2017
Harnett County Schools Financials -September 30, 2017
Hamett County Public Health Activities Summary -October 2017
Sandhills Center Quarterly Fiscal Report -September 30, 2017
10. Closed Session
11. Adjourn
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Agenda Item
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
November 14, 2017
5-A
The Harnett County Board of Commissioners met in work session on Tuesday, November 14,
2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Gordon Springle, Chairman
Barbara McKoy, Commissioner
Abe Elmore, Commissioner
Howard Penny, Commissioner
Joe Miller, Vice Chairman
Paula Stewart, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
The following agenda was before the Board:
};:-Harnett/Chatham/Wake County Boundary Line Project
};:-EMS Part-time salaries
~ Update on HARTS
~ Update on Veteran Services
~ County Manager's Report:
2018 Schedule of Meetings Harnett County Board of
Commissioners
Invitations and upcoming meetings
~ Closed Session
~ Adjourn
Chairman Springle called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge
of Allegiance and invocation.
Harnett County GIS/E-911 Operations Administrator Clint Williams presented the
Hamett/Chatham/Wake County Boundary Lines project. GIS Specialist Sean Burke was also
present. Mr. Williams reported there are discrepancies regarding the location of shared county
boundary lines, which he said is common in North Carolina. He said boundary line uncertainties
could affect tax assessment and property value; deed recordation; zoning, permits and building
inspections; public safety; Board of Elections; and school system. Mr. Williams said today's
technology can locate boundary lines much more precisely and uncover discrepancies.
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Hamett County Board of Commissioners
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Mr. Williams said Wake County approached Harnett County about inconsistency in the lines in
2010. In November 2010, Hamett County requested NC Geodetic Survey (NCGS) to survey the
Harnett Wake county line. The survey was completed at no cost to the county. NCGS
discovered the actual Chatham-Hamett-Wake comer 520' southwest of the 1961 comer. Mr.
Williams said NCGS has proposed an established line for Chatham, Hamett and Wake counties
to consider. Hamett, Chatham and Wake have meet three times with NCGS and all counties
agree w ith the NCGS survey results.
Mr. Williams referenced the following general statutes:
NCGS I53A-17 Existing Boundaries, "The boundaries of each county shall remain as presently
established, until changed in accordance with law." (1973 , c . 822, s .1.)
NC 153A-I8 Uncertain or Disputed Boundary, "Uncertain boundaries may be resolved between
two or more counties through a survey or ortho photography mapping. The established line must
be adopted by the Board of Commissioners of each county."
Mr. Williams shared preliminary figures regarding the new established line. The changes will
cause some properties currently in one county to be in another county, or split some
properties between two counties. He noted there are many issues to work out. Mr. Williams
outlined next steps to move forward:
>-Brief Board of Commissioners in each county.
>-Prepare legislation to change the Chatham-Hamett-Wake County comer.
>-Outreach to affected property owners along the Chatham-Hamett-Wake Line. A public
meeting will be held on December 5, 2017 at 5 :30 at the Northwest Harnett Fire
Department.
>-Chatham-Hamett-Wake Board of Commissioners consider a joint resolution to establish
the county boundary lines.
Mr. Williams requested permission to proceed with resolving the current county boundary
discrepancies with Chatham and Wake County. It was the consens us of the Board of
Commissioner for staff to proceed as presented.
Hamett County Emergency Services Director Jimmy Riddle discussed EMS part-time salaries
and requested guidance and feedback. EMS Chief Rick Denning was also present. Mr. Riddl e
said Hamett County utilizes part-time paramedics on average approximately 1300 hours monthly
to backfill vacancies. He said they could not meet this need with their part-time paramedics so
they first mandate full-time overtime, which is creating burn out issues for those employees. Mr.
Riddle said they are unable to keep their part-time roosters full because the county does not pay
the same as surrounding counties. The estimated cost to pay part-time paramedics the same as
surrounding counties is over $50,000 a year. Staff noted the recent Springsted Compensation
Study did not look at part-time positions. Mrs. Stewart said this is a problem with nontraditional
work hours.
Mr. Riddle reported they are experiencing larger call volumes and the increase in the need for
event coverages. He said they have recently had to take 911 transport vehicles off the road and
place a single paramedic on a Quick Response Vehicle limiting their capabilities of transporting
patients. Chairman Springle mentioned the Board recently approved making some part-time
November 14, 2017 Wo rk Session Minutes
Hamett County Board of Commissioners
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positions full-time to help with this. Mr. Denning responded any time you add full -time
positions you still need part-time positions to cover when they are out. It was the consensus of
the Board that staff work to develop a pay plan for this part-time help to bring back to the Board.
General Services Director Barry Blevins and Transit Program Manager Larry Smith provided an
update on the Harnett Area Rural Transit System (HARTS). Mr. Blevins said HARTS has
changed a lot in the last few years under Mr. Smith's leadership. Mr. Smith listed their agency
demographics also referred to as "funding sources". He said their new transportation planning
software (CTS) has helped significantly. Mr. Smith said CTS geographically plans routes to
reduce mileage, hours, wait times and increases ridership. CTS has detailed and accurate billing
logs which has given them the ability to produce billing invoices in hours compared to weeks
with their previous software. They are also finalizing installation of their tablet-based operating
system into the vehicle fleet. Mr. Smith reviewed details for HARTS 1st quarter since the CTS
adoption showing revenue after deducting operating expenses as $26,853 .98. Staff responded
that they will research the possibility of working more than first shift and reviewed their process
for transporting dialysis patients.
Director of Veteran Services Eric Truesdale provided an update on Veteran Services.
Veteran Service Officers Amy Noel and John Elskamp talked about the Veterans Services
Department Outreach Program. The mission of the outreach program is to serve veterans and
their families in Harnett County who have limited mobility obtain benefits from the Department
of Veteran Affairs and the State of North Carolina. Mr. Truesdale distributed a DMVA resource
guide. The group also talked about the recent Veteran's Court ceremony and awards.
Mrs. Stewart presented the proposed 2018 Schedule of Meetings for Harnett County Board of
Commissioners for discussion. She also reviewed invitations and upcoming meetings for
commissioners.
There was no need for closed session.
Commissioner Elmore moved to adjourn the meeting at I 0: 11 am. Commissioner Penny
seconded the motion that passed 4 -0.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
November 14 , 2017 Work Session Minutes
Harnett County Board of Commissioners
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HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
November 6, 2017
The Harnett County Board of Commissioners met in regular session on Monday, November 6,
2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Gordon Springle, Chairman
Joe Miller, Vice Chairman
Barbara McKoy, Commissioner
Abe Elmore, Commissioner
Howard Penny, Commissioner
Paula Stewart, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9 :00 am. Commissioner McKoy led the Pledge
of Allegiance and invocation.
Chairman Springle called for additions or deletions to the published agenda. Commissioners
removed from the agenda the Letter of intent to provide funding for the installation of an
alternate entrance road/bus loop at North Harnett Primary School in Lillington to consider at a
future meeting. Commissioner Elmore moved to approve the agenda as amended. Vice
Chairman Miller seconded the motion, which passed unanimously.
Commissioner Elmore moved to approve the following items list ed on the consent agenda.
Commissioner Penny seconded the motion, which passed unanimously.
1. Minutes: October 16, 2017 Regular Meeting
2 . Budget Amendments:
111 Sheriff Office
Code 110-5100-420.30-04 Professional Services
110-8800-490.32-16 Contingency
112 Animal Services
Code 110-5500-420.30-04 Professional Services
110-0000-399.00-00 Fund Balance appropriated
110-0000-322.55-09 Animal Control spay & neuter
25 ,000 increase
25,000 decrease
22, OOOincrease
2,000 increase
20,000 increase
November 6 , 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
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114 Health Department
Code 110-7600-441.60-45 Drugs
110-7600-441.60-46 Medical Supplies
110-7600-441.64-25 Books & Publications
110-0000-334.76-27 Community Health Prenatal
121 JCPC Programs
Code 110-5899-32.82 Return of Unspent Grant Funds
110-0000-399.00-00 Fund Balance Appropriated
122 Health Department
Code 110-7600-441.32-26 Incentives
l 10-7600-441.60-47 Food and Provisions
l 10-0000-353.76-05 Donations
123 Animal Services
Code 110-5500-420.35-80 Operating-ICARE Spay and Neuter
110-0000-334.65-0l Animal Control/Spay & Neuter
3. Resolutions to add roads to state system (Attachment 1 &2)
5,000 increase
24,000 increase
5,000 increase
34,000 increase
24 increase
24 increase
245 increase
425 increase
700 increase
8,000 increase
8,000 increase
4. Resolution to cancel the November 20, 2017 regular meeting of the Harnett County
Board of Commissioners. (Attachment 3)
5. Harnett County Emergency Services requested acceptance of the conditional award letter
in the amount of $301,799 -State Disaster Recovery Act (DRA) 17 funding
appropriation. A Memorandum of Agreement for the grant award is forthcoming. All
grant activities must tie back to the Hurricane Matthew flood event of October 6, 2016.
6. Harnett County Human Resources requested approval to amend the Personnel Ordinance,
Article III, The Pay Plan:
1) Remove the last portion of Section 6.1 The 3/5 Plan that is no longer necessary
given it poses multiple issues with the workings of the new Performance Pay
Plan implemented July 1, 2017.
2) Remove Section 8. Salary Compression as this section is outdated and cost
prohibited due to the new Performance Pay Plan implemented July 1, 2017.
7. Harnett County Human Resources requested approval of Lynn Lambert as the Natural
Resources Director of the Hamett Soil and Water Conservation Department as
recommended by the Harnett Soil and Water Conservation District Board.
8. Proclamation -Home Care and Hospice Month November 2017
November 6, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
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9. Hamett County Senior Staff Attorney requested public disclosure of Order Directing
Distribution of Settlement in Douglas Roy Jones v. Hamett County, LC. File No.: 14-
057653 Case settled for $10,000.00 on June 5, 2017.
10. Harnett County Senior Staff Attorney requested public disclosure of Order Directing
Distribution of Settlement in Hyon T. Hwang v. Harnett County, LC. File No.: 16-
030868. Case settled for $2,320.66 on 2/15/2017.
11. Hamett County Senior Staff Attorney requested public disclosure of Order Directing
Distribution of Third Party Settlement in Michael Owen Hayes v. Hamett County, LC.
File No.: 16-024984. Case settled for $20,000 .00 on 3/17/2017.
12. Hamett Regional Jetport Administrator requested approval of the NC DOT I Division of
Aviation's Non-Primary Entitlement (NPE) grant modification for additional funding
needed for construction, administration and installation of windcones at each end of
RWY 5/23. The programmed modification cost is $79,798 with additional match of
$7,980 included in current FYI 8 budget.
Chairman Springle presented the Home Care and Hospice Proclamation to Susan Byerly,
Coordinator for Community Home Care and Hospice.
Chairman Springle opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Commissioner Elmore moved to approve the name change and new bylaws for the Harnett
County Council for Women now called Hamett County Commission for Women and Youth.
Commissioner McKoy seconded the motion, which passed unanimously.
Hamett County Emergency Services Director Jimmy Riddle presented Summerville Bunn.level
Fire & Rescue, Inc. 's requests for permission to purchase a new pumper tanker for $500,000 to
replace a 1986 pumper tanker currently in service. Mr. Riddle said they are experiencing issues
with the pumper tanker that was listed in their 5-year capital outlay projection. Mr. Riddle noted
Chief Yow, along with some Board members, were present. Commissioner Elmore moved to
approve Summerville Bunnlevel Fire & Rescue, Inc. 's request to purchase a new pumper tanker
for $500,000 to replace their 1986 pumper tanker. Vice Chairman Miller seconded the motion,
which passed unanimously.
Mr. Stewart presented the following report:
Hamett County Veterans Services Activities Report -October 2017
Mrs. Stewart also reminded the Board of the upcoming Veteran's Day Service at the Veteran's
Memorial Park beside of the Hamett County Courthouse.
Chairman Springle called for any new business. Vice Chairman Miller provided an update on
Good Hope Hospital. He said they are starting the construction process as far as design and
November 6, 2017 Regular Meeting Minutes
Hamett County Board of Commissioners
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going out for cost of bids with the $3 million they received from the State. He noted the
adolescent beds are currently on hold, as they did not receive funding for those. The new
construction will add 16 additional beds giving them 32 total. Vice Chairman Miller said Good
Hope is maintaining a 15.1 daily bed use. Commissioner Penny, who serves on the Governor's
Commission for Children with Special Health Care Needs, said this state is in desperate need of
beds for children with special health care needs. Commissioner Penny also thanked everyone for
their support following the passing of his mother.
Chairman Springle recognized Marty Clayton with Duke Energy. Mr. Clayton said he is grateful
for the partnership with the County and looking forward to working with Mrs. Stewart in her
new capacity.
Commissioner McKoy moved that the Board go into closed session to consult with the County's
legal staff in order to preserve the attorney-client privilege concerning the handling of certain
claims and litigation including the following case:
Parker vs Harnett County, et als Harnett County File No. 13 CVS 2242.
This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(3).
Commissioner Penny seconded the motion that passed unanimously.
Commissioner Penny moved that the Board come out of closed session. Commissioner Elmore
seconded the motion, which passed unanimously .
Commissioner Elmore moved to adjourn the meeting at 9:36 am. Commissioner Penny
seconded the motion that passed unanimously.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
November 6, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
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f'-1 I A\..,Illl'l.l!,l"II I I
~;:;Harnett V.~_-r C O U N T Y , 11-::~ J N_O_R~T-H_C_A_R_O_LI_N_A-------------------------------------------------------------
www.harnett.org
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution ofthis document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Ballard Woods Subdivision
Joseph Alexander Drive (SR 1364 Ext.)
Gwendolyn Way
Kendrick Court
Duly adopted this 6th day of November 2017.
HARNETT COUNTY BOARD OF COMMISSIONERS
ATTEST:
strong roots • new growth 120417 HC BOC Page 10
Al IAL.IDVU!..1''1 I •
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this docwnent, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Johnson Farms Subdivision
Bruce Johnson Road (SR 1434 Ext.)
Saddle Lane
Derby Lane
Duly adopted this 6th day ofNovember 2017.
HARNETT COUNTY BOARD OF COMMISSIONERS
strong root s • new growth
www.h arn ett.org
120417 HC BOC Page 11
ATTACHMENT 3
· Harnett
'COUNTY __ .;;......;....,;._ ______________________________ _
. NORTH CAROLINA
A RESOLUTION TO CANCEL THE
NOVEMBER 20, 2017 REGULAR MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Hamett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will not meet at its regular scheduled evening
meeting of Monday, November 20, 2017.
NOW, THEREFORE, BE IT RESOLVED , by the Board of Commissioners of Harnett
County that its regular meeting scheduled for Monday, November 20, 2017 is hereby canceled;
that this Resolution shall be filed with the Clerk to the Board, po~d at the regular meeting place
and forwarded to all parties on the County's Sunshine List.
Adopted by the Harnett County Board of Commissioners in regular session, this 6th day
ofNovember, 2017. _..~~ ...
COUNTY BOARD OF COMMISSIONERS
D
Attest:
strong roots • new growth
www.harnettorg
120417 HC BOC Page 12
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
October 31, 2017
The Harnett County Board of Commissioners met in work session on Tuesday, October 31,
2017, in the County Manager's Conference Room, County Administration Building, 102 East
Front Street, Lillington, North Carolina.
Members present:
Staff present:
Gordon Springle, Chairman
Joe Miller, Vice Chairman
Barbara McKoy, Commissioner
Abe Elmore, Commissioner
Howard Penny, Commissioner
Paula Stewart, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge
of Allegiance and invocation.
The following agenda was before the Board:
~ Update on the Utilities Access Program
~ Proposed change to the Personnel Ordinance: Article III. The Pay Plan,
Section 6 & Section 8
~ Harnett County Cooperative Extension Update:
Horticulture
Field Crops and Livestock
~ County Manager's Report:
~ Closed session
~ Adjourn
November 6, 2017 Agenda Review
Letter of intent to fund up to $300,000 toward the
installation of an alternate entrance road/bus loop at the
North Harnett Primary School.
Town of Lillington Agreement Update
1-95 Interchange Improvements
Invitations and upcoming meetings
Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge
of Allegiance and invocation.
October 31 , 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
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General Services Director Barry Blevins, Assistant Director Anna Peele and Public Utilities
Director Steve Ward provided an update on the Harnett County Utilities Access Program. The
program allows citizens to apply for tap fee waivers if they income qualify. Mrs. Peele noted
they have received five applications and approved three. Staff said they beHeve the program is a
success and discussed additional ways to publicize it.
Human Resources Director Heather Pollard d iscussed the following proposed changes to the
Personnel Ordinance, Article III. The Pay Plan:
1) Section 6.1 , the 3/5 Plan. Remove the paragraph beginning with "Employees hired after
January l, 2016 ... minus the additional $500 increase. Revised 6/19/17."
Mrs . Pollard said this portion of the ordinance is no longer necessary as it poses multiple issues
with the workings of the new Performance Pay Plan, implemented 7/1 /2017.
2) Removal of Section 8 . Salary Compression "The annual salary of supervisors may be at
least $500 more than the highest paid employee supervised and is subject to the request
of the Department Head and at the discretion of the County Manager."
Mrs. Pollard said this section is outdated and cost prohibitive due to the new Performance Pay
Play implemented July 1, 2017. The group discussed the proposed changes and stressed this still
goes back to performance reviews and communications. Commissioners will consider approving
the proposed changes at their upcoming meeting.
Harnett County Cooperative Extension Interim Director Bill Stone said staff wants to make sure
commissioners and citizens know what cooperative extension is all about; who they are and the
services they offer. Agriculture Extension Agents Matt Jones and Brian Parrish provided
agriculture updates . They discussed their roles, services provided and highlighted activities
regarding crops, livestock, pesticides, farm testing, consumer and commercial horticulture,
workshops , consultations, outreach programs and local grants received. Mr. Parrish said Harnett
County is ranked 141h in agriculture in the state. Discussions continued.
Mr. Stone said Cooperative Extension staff could also leverage university resources to address
local needs. He said Cooperative Extension addresses localized needs relevant to local counties
and you can see the dollar value and quality of life impacts that are so important. Mr. Stone said
staff looks forward to presenting quarterly sessions to the Board. Last, Mr. Stone reminded the
group about the upcoming dedication ceremony in honor of the late Jennifer Walker. Mrs.
Stewart noted Cooperative Extension staff is working with Economic Development on the
agriculture asset mapping.
Mrs. Stewart reviewed the proposed November 6, 2017 regular meeting agenda.
Mrs. Stewart said in order to get on NC DOT's December agenda they need a letter of intent
from the County regarding funding for the installation of an alternate entrance road/bus loop at
the North Hamett Primary School. She said the State confirmed they have receive $200,000 in
contingency funding from the Speaker's Office however, we have yet to receive confirmation
from Senator Rabon 's office regarding the additional $100,000. Mrs. Stewart said this would put
the County paying $200,000 toward the $500,000 project. She said Superintendent Fleming
responded this road would be a good thing but it is not a priority for them at this time. The group
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discussed their three active projects with DOT. Staff confirmed the County is not putting any
funds towards the Campbell sidewalk project. Discussions continued. It was the consensus of
the Board to consider approval, at their upcoming regular meeting, a letter of intent for the
County to provide up to 200,000 for the installation of an alternate entrance road/bus loop at
North Harnett Primary School in Lillington provided they receive a total of $300,000 in
contingency funds from the North Carolina General Assembly.
Mr. Snow reported that the property swap with the Town of Lillington closed on October 25 ,
2017. Mrs. Stewart said renovations of the new building should be complete in December with
staff hopefully moving by the end of the year. She said departments are excited about the
warehouse space for storage.
Commissioners received information provided by NCDOT regarding the upcoming 1-95
Interchange Improvements. Mrs. Stewart mentioned Economic Development's new display
currently located in the lobby. Staff reviewed several invitations sent to commissioners for
upcoming meetings and events. Mrs. Stewart also announced Care4Carolina has expressed
interest in hosting a kickoff in Harnett County.
Chairman Springle reported that Central Carolina Community College recently went through
their certification program with absolutely no issues, which is a great accomplishment he said .
Commissioner Penny noted a representative of the Boys and Girls Club contacted him
saying the preliminary cost to get the old Shawtown School facility ready for their use is
$300,000. They should work with staff to present to the Board at an upcoming meeting.
Vice Chairman Miller moved that the Board go into closed session for the following purposes:
( 1) To instruct the County staff concerning the position to be taken by the County in
negotiating a contract for the acquisition of real property; and
(2) To discuss certain personnel matters.
This motion is made pursuant to N .C. General Statute Section 143-318.l l(a)(5)&(6).
Commissioner Penny seconded the motion that passed unanimously.
Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Miller
seconded the motion, which passed unanimously .
Commissioner Elmore moved to adjourn the meeting at 10:58 am. Commissioner Penny
seconded the motion that passed unanimously.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
October 31 , 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
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HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
October 10, 2017
The Harnett County Board of Commissioners met in work session on Tuesday, October 10,
2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present: Gordon Springle, Chairman
Staff present:
Joe Miller, Vice Chairman
Barbara Mc Koy, Commissioner
Abe Elmore, Commissioner
Howard Penny, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Chairman Springle led the Pledge of
Allegiance and invocation.
The foUowing agenda was before the Board:
};,, Liaison Design Proposal for Harnett County Public Utilities, Steve Ward
};,, Update regarding FAA easement at the Harnett Regional Jetport, Barry Blevins
~ Public hearings/ordinances authorizing demolition of properties, Randy Baker
~ Discuss Golden Leaf applications
};,, Legislation Discussion:
-Occupancy Tax/Tourism Board
-"Brunch" BiU -early Sunday alcohol sales
};,, County Manager's Report:
October 16, 2017 Agenda Review
Board of Education Request
};,, Closed session
};,, Adjourn
Commissioner Penny moved that the Board go into closed session to discuss certain personnel
matters. This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(6). Vice
Chairman Miller seconded the motion that passed unanimously.
Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy
seconded the motion, which passed unanimously.
October 10, 2017 Work Session Minutes
Harnett County Board of Commissioners
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Chairman Springle announced that Joseph Jeffries had resigned as county manager effective
today. He said Mr. Jeffries is going to work for the Town of Lillington. Commissioner Elmore
moved to accept Joseph Jeffries' resignation as county manager effective today and to pay his
health insurance until he is on the health insurance plan for the Town of Lillington. Vice
Chairman Miller seconded the motion, which passed unanimously.
Commissioner Elmore moved to appoint Paula Stewart as Interim County Manager with a 5%
increase effective today. Commissioner McKoy seconded the motion, which passed
unanimously.
Mr. Jeffries left the meeting.
Steve Ward, Director of Hamett County Public Utilities, noted the efficiency study done years
ago centered on customer service. He said in reviewing those objectives they believe having
their own website, which would link back to the County's website, would provide better
opportunities for customers. Mr. Ward said they also think rebranding is an important aspect for
their department.
Jeff Denny with Liaison Design Group and Lee Anne Nance with Britt Nance Collaborative
presented a Branding and Website Design Proposal for Hamett County Public Utilities.
Proposal fees for brand development is $10,000 and website design and development is
$22,000. Mr. Ward said the Board didn't need to take any action today; he has money budgeted
to do this type work and he will come back before the Board before any decisions are made
regarding rebranding.
Hamett County Airport Administrator Barry Blevins and Staff Attorney Chris Appel discussed
FAA easements at the Hamett Regional Jetport. Mr. Blevins reminded the group that Piedmont
Natural Gas approached the County months earlier to discuss rerouting their 6" high
pressure gas line. He said abandoning the current line from underneath the runway would
allow development options. Mr. Blevins reviewed the process. Mr. Appel negotiated a separate
contract requiring mandatory shading and maintenance of the new access sight near the Harnett
Regional Jetport sign. Mr. Blevins explain if the easements were approved on October 16th they
would not be recorded until the final public comment period ends and are approved by
F AAINCDOTIDOA. Total compensation for moving gas line, abandoning current and installing
new lines & creating easement would be $38,200. The Board will consider approving the
easements during their upcoming regular meeting.
Hamett County Problem Properties Administrator Randy Baker discussed upcoming public
hearings to be conducted pertaining to proposed resolutions to demolish structures located at the
following locations:
365 Betts Road, PIN# 0646-40-0252.000 -Buckhorn Township
3254 Old Stage Road South, PIN# 0588-71-3505.000-Grove Township
Mr. Baker reminded the Board that the passing of NC House Bill 530, Session Law 2017-109,
allowed the county board the same authority as a municipal board when it comes to
October 10, 2017 Work Session Minutes
Hamett County Board of Commissioners
Page 2 of 5
120417 HC BOC Page 17
condemnation and demolition of structures. He briefly reviewed the process adhering to all
guidelines required for condemnation and demolition of structures on both properties.
Mr. Baker noted the low bid for the demolition and removal of debris and materials of the single-
family residence at 365 Betts Road in Holly Springs was $6,295. Mr. Baker also noted the low
bid for the demolition, including asbestos abatement and removal of debris and materials of the
single-family residence at 3254 Ofd Stage Road South was $7,050. He said these costs do not
include tipping fees at the landfill.
Mr. Baker said once they have a total of abatement costs, the property owners will be given a
notification of that amount and will have at that time the ability to satisfy the debt to keep the
property free and clear. The cost incurred by the County shall be a lien against the owners and
the real property. If the debt is not paid, the Board will then be able to move forward with
foreclosure proceedings. Discussions continued. The Board also has discretion to give
extensions. Mr. Baker said he is in contact with the property owners and assured the Board he
would provide them the status of each property prior to the public hearing on October 16, 2017.
Director of Community Relations Brian Haney and Marketing & Business Recruitment Manager
Debbie Taylor discussed the Golden Leaf Community Based Grant applications received.
Mr. Haney said members of the Harnett County Economic Development Council were asked to
grade the eight submissions based on a rubric comprised of information provided by Golden
LEAF about what makes for a competitive project. Mr. Haney briefly reviewed the process,
applications and scoring.
Mr. Haney discussed the viability of the projects, following the scoring, with Dan Gerlich who
recommended Harnett County Schools remove the Public Safety Academy piece from their
application. Staff sought direction from the Board; the County Manager can submit up to three
applications for the total grant request of $1.5 million before the October 20, 2017 deadline. The
group discussed submitting the top two scoring applications and applying the remaining monies
towards a third application. Chairman Springle said he would hope to move the Good Hope
application above Campbell University's application. Commissioner McKoy pointed out that
Campbell's project is about community health care; closing the gap of disparity in the county.
Commissioners said they believe Campbell has other funding options and asked staff to confirm
that Good Hope's project would still be viable with less money. Mr. Haney said Golden LEAF
wants to do the most good for the most people through these grants. He said there are other
funding opportunities available for all of the projects submitted. Discussions continued.
Commissioner Penny said he was very cautious during this process as he and Commissioner
McKoy are both voting members of the Harnett County Economic Development Council as well
as having participated in closed session discussions. It was the consensus of the Board that the
County Manager submit three Letters of Inquiry (LOI) to the Golden LEAF Foundation for the
Community Based Grantsmaking Initiative for the following projects:
• Harnett County Economic Development's extension of infrastructure at Brightwater
Science & Technology Park -$500,000
October 10, 2017 Work Session Minutes
Harnett County Board of Commissioners
Page 3 of 5
120417 HC BOC Page 18
• Hamett County Schools' expansion of the Advanced Manufacturing and Health Sciences
academies-$400,000
• Good Hope Mental Health's expansion of its inpatient beds in Erwin -for the remaining
amount assuming their project is still viable with less money.
The Golden LEAF Board of Directors will review the LOI at their December 2017 meeting when
they will vote on whether or not to invite a full application from the applicant organization.
Regarding Senate Bill 552 which established Harnett County District Has a taxing district,
including all of Hamett County outside of Averasboro Township that already has its own, Mr.
Haney noted the legislation allows the Board to levy a room occupancy tax of up to six percent
(6%) for the rental space of any room, lodging, or accommodation furnished by a hotel, motel,
inn, tourist camp, or similar place subject to sales tax. It requires at least two-thirds of the
proceeds must be used to promote travel and tourism and the remainder shall be used for
tourism-related expenditures within the district. Mr. Haney outlined the process. He said if the
Board is interested in moving forward with this, they must adopt a resolution enacting 6% sales
tax. The Board must also adopt a resolution creating the Hamett County District H Tourism
Development Authority to manage those funds. The resolution shall provide for the membership
of the Authority, including the members' terms of office, and for the filling of vacancies on the
Authority. The Finance Officer for Hamett County shall be the ex officio finance officer of the
Authority. Mr. Haney talked about reappointment procedures and membership requirements. It
was the consensus of the Board to move forward with the 6% tax and establishing the authority
however, they will hold off on membership at this time.
Mr. Haney said the County had received a request from a business in western Hamett interested
in allowing alcohol sales two hours earlier on Sundays, which is now an option with the passing
of Senate Bill 155 "Brunch Bill".
§ 153A-145.7 Hours of certain alcohol sales.
In accordance with G .S. 188-1004(999c, a county may adopt an ordinance allowing for
the sale of malt beverages, unfortified wine, fortified wine, and mixed beverages
beginning at 10:00 am on Sunday pursuant to the licensed premises' permit issued under
G.S. 188-1001.
Mr. Haney distributed Legal Sales Information for Hamett County provided by the North
Carolina Alcoholic Beverages Control Commission. He clarified this would only apply to the
Countys' unincorporated areas. He said basically anyone who currently sales alcohol will be
allowed to do so two hours earlier on Sunday. It was the consensus of the Board to wait on this
until they hear from other interested businesses.
The Board reviewed a draft letter to the editor letting the public know their Board of
Commissioner's perspective, their role and the issues they face in trying to address the need for
new schools in Hamett County. Commissioners feel that it is important to respond in light of
recent statements made in the press. Commissioner McKoy asked that the letter also address
population growth in this county. Discussions continued.
Mrs. Stewart reviewed the proposed October 16, 2017 regular meeting agenda.
October I 0, 2017 Work Session Minutes
Hamett County Board of Commissioners
Page 4 of 5
120417 HC BOC Page 19
Mrs . Stewart said Superintendent Fleming had asked if the School Board should take retirement
and social security from the $1,500 teacher supplement or would the County be providing them
additional funds to cover those costs. Commissioners responded again that they would not be
providing additional funds to cover those costs. Mrs. Stewart said Superintendent Fleming also
asked, regarding teacher supplements, if a teacher is hired after the September 1 cutoff will they
get the teacher supplement. Commissioners discussed the issue. Commissioner McKoy said we
cannot continue to change the rules once they are set. Commissioners said they must be held
accountable to the numbers they know; their whole point was to look at teacher retention.
Commissioners said September 1 remains the cutoff.
Commissioner McKoy moved that the Board go into closed session to consult with the County's
legal staff in order to preserve the attorney-client privilege concerning the handling of certain
claims and litigation including the claim investigation of the U.S. Department of Justice vs the
Hamett County Sheriff's Office. This motion is made pursuant to N.C. General Statute Section
143-318.11 (a)(3). Commissioner Penny seconded the motion that passed unanimously.
Vice Chairman Miller moved that the Board come out of closed session. Commissioner Penny
seconded the motion that passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 11: 11 am. Vice Chairman Miller
seconded the motion, which passed unanimously.
Gordon Springle, Chairman Margaret Regina Wheeler, Clerk
October 10, 2017 Work Session Minutes
Hamett County Board of Commissioners
Page 5 of 5
120417 HC BOC Page 20
Agenda Item 5-B
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of t he County of Harnet t. North Caro lina, that the following amendment be mode
to the onnuol budget ordinance for the fisca l year ending June 30, 2017 :
Section 1. To omend the Benhoven Elementory School CPl 702 , the oppropriations ore to be chonged as
follows :
EXPENDITURE
CODE NUMBER
336-8300-480-4 7-30
336-8300-480-4 7-62
REVENUE
CODE NUMBER
EXPLANATION :
APPROVALS :
Finance & Accounting Specialist
AMOUNT
DESCRIPTION OF CODE INCREASE
Gene ra l Contract or
Continaencv $2.789
AMOUNT
DESCRIPTION OF CODE INCREASE
To reduce construction budget d u e to sa les tax J.M. Thompson Co.
Estimate# 2
AMOUNT
DECREASE
$2.789
AMOUNT
DECREASE
Pay
~(.. \t.,fu. )(,J-
County Manager (d ate) I\· l..,· I)
Section 2. Copies of this budget amen dment shall be furnis h ed to the Clerk to the Board, and to t he Bu d get
Officer and the Finance Officer for their direction .
Adopted _________________ _
Margaret Regino Danie l.
C lerk to the Boord
Gordon Springle, Chairman
Harnett County Board of Comm
\JoD 120417 HC BOC Page 21
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1. To amend the CP1801 Government Complex South and DSS Renovation Capital Project
Ordinance, 339 Harnett County Capital Projects, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
339-8300-441.45-01 Construction/Balfour Beatty $17,500,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
~-0000-3 70.10-00 Loan Proceeds $17,500,000.00
?,3'l
EXPLANATION : To fund construction for the Government Complex South and the DSS Renovation.
PGv>-l -k ~~
Coun ty Manager (date) I,_,-I")
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
, 2017 .
Gordon Sp rin gle, Chairman
Harnett County Board of Commissioners
\3 \ 'o 120417 HC BOC Page 22
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ord inance for the fiscal year ending June 30, 2018 :
Sect ion l.To amend the Youth Services budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7930-441.11-00 Human Services/ Salaries & Wages 9,649
110-7930-441.11-14 Human Services/ Longevity 217
110-7930-441.12-00 Human Services/ Salaries & Wages -Part-time 1,040
110-7930-441.21-00 Human Services/Group Insurance Expense 1,701
110-7930-441.21-05 Group Insurance Expense/ Employee Clinic 32
110-7930-441.21-07 Group Insurance Expense/ Dental 67
110-7930-441.22-00 Human Services/ FICA Tax Expense 1,218
110-7930-441.23-00 Human Services/ Regular Retirement 1,999
110-7930-441.23-01 Regular Retirement/ Supplemental Retirement 777
110-7930-441.25-10 Operating/ Unemployment Benefits 49
110-7930-441.2 6-08 Operating/Worker's Compensation 367
110-7930-441.41-11 Operating-Utilities/ Telecommunic & Postage 500
110-7930-441.58-01 Operating/ Training & Meetings 200
110-7930-441.58-14 Operating/ Travel Adm in 58
110-7930-441.60-31 Operating/ Gas 1,000
110-7930-441.60-33 Operating/ Materials & Supplies 100
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.77-02 Human Services -(BA/Juvenile Restitution 5,198
110-0000-339.00-00 Fund Balance Appropriated 24,172
EXPLANATION: Align County's budget with the North Carolina Juvenile Crime Prevention Council FY1718 budget.
Administrative Assistant position will no longer be partially paid by grant.
APPROVALS :
~~k..~~ ,,_,_,,
County Manager (date)
Section 2. Cop ies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this. ______ day of ______ __J _______ _
Margaret Regina Wheele r
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioner
120417 HC BOC Page 23
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the fol lowing
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018:
Section 1.To amend the Youth Services budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7930-441 .35-06 Operating-Special Account/Restitution-JCPC Paid 811
110-7930-441 . 7 4-7 4 Capital Outlay/Equipment 25582
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331. 77-02 Human Services -CBA/Juvenile Restitution 26,000
110-0000-339.00-00 Fund Balance Appropriated 393
EXPLANATION: The North Carolina Juvenile Crime Prevention Council awarded Youth Services additional funds to
purchase a new vehicle and increase programs availability to work juveniles at various schools and civic organizations.
A cash match is required for Capital Outlay purchases. however a portion of the match was previously funding in the
beginning of the Fiscal Year.
APPROVALS:
eu.-.-L<-tc &k,...) (..,,A
County Manager (date) I\--, -11
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this ______ day of ______ _J _______ _
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Chairman
Harnett County Board of Commissioner
120417 HC BOC Page 24
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Horneff. North Carolina. that the following omendment be
made to the annual budget ordinance for the fiscal year ending June 30 . 2018:
Section 1. To amend the General Fund, JCPC Programs, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5899 -420.32-82 Return of Uns p ent Grant Funds $12,1 40
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-0000-399 .00-00 Fund Balance Appropriated $12,140
EXPLANATION : To budget the return of unspent grant funds for JCPC 4H Teen Court for FY 2016-2017.
APPROVALS :
Dept Head (dote) County Manager (dote)
Section 2. Copies of this budget omendmenf shall be furnished fo fhe Clerk fo fhe Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted _________________ _
Margaret Regino Wheeler,
Clerk to fhe Boord
Gordon Springle, C h airman
Harnett Count y Boord of Commissioners
135b 120417 HC BOC Page 25
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to
the annual budget ordinance for the fiscal year ending June 30. 20 18
Section 1. To amend the General Fund, Solld Waste Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-46 1-35-56 Electronics Manaaement $185
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-0000-378-00-00 Residual Eauitv Transfer $185
EXPLANATION: To close fund and transfer residual equity.
APPROVALS:
R. . 4--k--~ )(,Jr-
County Manager (date) l I-IL-()
/ 1'1
e Clerk to the Board. and to the Budget Officer
Adopted __________________ _
Margaret Regina Wheeler.
Clerk to the Board
Gordan Springle. Chairman
Harnett County Board of Commissioners
120417 HC BOC Page 26
BUDGET ORDINA NCE AME NDME NT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be mode to
the annual budget ordinance for the fi scal year ending June 30, 2018
Section 1. To amend the General Fund , Huma n Resources, the a ppropri ations ore to be changed os follow s:
EXPENDITURE AMOUNT AMOUNT
C ODE NUMBER DESCRIPTION O F CODE INCREASE DECREASE
110-4250-410.31-54 County Awards $3,500
110-8800-490.32-16 Conti naencv $3,500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To move funds to cover t he Coun ty Awards luncheon and a wards.
APPROVALS:
Dept Head (date)
Section 2. Copies of this budget amendment shall be furnished to th
Finance Officer for their direction.
9J~~~~
J
County Manager (date) I\-I 1,p,-t") ,1
lerk to the Board. and to the Budget Officer and the
Adopted ___________________ _
Margaret Reg i no Wheeler,
Clerk to the Boord
Gordon Springle. Chairman
Harnett County Boord of Commissioners
\Y\b
120417 HC BOC Page 27
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ord i nance for the fiscal yea r ending June 30 , 2018:
Section 1. To amend the General Fund , Emergency Services Department, the appropriations are to be
changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5302-420.32-87 Emergency Mgmt/EMPG S&L $35,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.53-01 Emergency Mgmt (S&L EMPG) $35,000
EXPLANATION: To budget~R5f-ef-Of-ftmds to increase Emergency Management/EMPG . Grant funding
received from North Carolina Department of Publ i c Safety NC Emergency Management for the EMPG
(Emergency Management Performance Grant). These funds will be used to purchase an UTV for Emergency
Management, bathroom trailer, general Emergency Management equipment and exerc ise iss ues, and replace ID
card printer.
APPROVALS :
\\ 2:V (f'/ ~c... t)tci)(M-Y
County Manager (date) I\')..., ... ,")
Section 2. Copies of this budget ame ndment shall be furni shed to the Clerk to the Board, and to the
Budget Officer and the Finance Office r for their direction.
Adopted th is ___ day of ____ , 2017.
Margaret Regina Wheeler
Clerk to the Board
Gordon Springle, Ch airman
Harnett County Board of Comm iss ioner s
\4 5 b 120417 HC BOC Page 28
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be
mode to the annual budget ordinance for the fisca l year ending June 30. 2018:
Section 1. To amend the General Fund , Fund 110 the appropriations are to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l 10-8701-490-90-03 Other Financing Uses-Tron/Capitol Project $100.000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l 10-0000-399-00-00 Fund Balance Annroo rio ted $100,000
EXPLANATION: To budget the transfer of funds for startup cost of the Government Complex South Project CP1801.
These funds will be reimbursed wi th Loon Proceeds.
APPROVALS :
~
Accounting Specialist II
Rv--t .... ~ '* . >....t-',,.).1 -,1
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________ _
Margaret Regina Wheeler,
Clerk to the Boord
Gordan Springle. Chairman
Harnett County Boord of Comm
11+1 b 120417 HC BOC Page 29
BUDGET ORDI NANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Corolino, thot the following amendment be
mode to the annual budget ordinance for the fiscal yeor ending June 30, 2018:
Section 1. To amend the General Fund, JCPC Programs, the appropriations are to be changed a s follows:
EXPENDITUR E AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5899-420.32-82 Return of Uns p ent Grant Funds $39
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399 .00-00 Fund Balance Approoriated $39
EXPLANATION : To budget the return of unspent grant fund s for Healthy Choices for FY 2016-2017 .
APPROVALS :
~~\Lfu..,J~
Dept Head (date) County Manager (date)
h" ).")-i)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and t o the Budget
Officer and t he Finance Officer for t heir d irectio n.
Adopted _________________ _
Margare t Regina Wheeler,
Clerk to the Board
Gordon Springle. Chairman
Harnett County Board of Commissioners
120417 HC BOC Page 30
120417 HC BOC Page 31
120417 HC BOC Page 32
120417 HC BOC Page 33
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Agenda Item 5-D
Harnett
COU NTY ------------------------------------NOR TH CARO LI NA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Trotter's Ridge Subdivision
Kentucky Derby Lane (SR 2598 Ext.)
Black Diamond Court
Triple Crown Court
Gold Cup Court
Seabiscuit Court
Bridle Creek Drive
Darley Court
Duly adopted this 4th day of December 2017.
ATTE ST:
Margaret Regina Wheeler
Clerk to the Board
st ro ng roo t s • new growth
HARNETT COUNTY BOARD OF COMMISSIONERS
Gordon Springle, Chairman
www.harn ett.org
120417 HC BOC Page 45
:ce1veD
tt . ... l 20,,
STATEOFNORTHCAROLTNA ~~
DEPARTivIENTOFTRANSPORTATION ·,·~~
ROY COOPER
GOVERNOR
October 27 , 2017
Mrs. Gina Wheeler
Clerk
Hamett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 2 7546
Subject: Secondary Road Addition
To Whom It May Concern:
JAMES H . TROGDON , III
S ECRETARY
This is in reference to a petition submitted to thi s office requesting street(s) in Hamett County be
placed on the State 's Secondary Road System. Please be ad v ised that the se street(s) have been
investigated and our findings are that the below li sted street(s) are eligible for addition to the State
System .
Trotter's Ridge Subdivision
• Kentucky Derby Lane (SR 2598 Ext.)
• Black Diamond Court
• Triple C rown Court
• Gold Cup Court
• Seabiscuit Court
• Bridle Creek Drive
• Darley Court
It is our recommendation that the above named street(s) be placed on the State 's Secondary Road
System . If you and your Board concur in our reco mmendation, please submit a resolution to this
offi ce.
Sincerel y,
Earl Locklear
A ssi stant Di strict En g ine er
Mailing Address:
NC DEPA RTMENT OF TRANS PORTATION
DIV IS ION SIX/ D ISTRJCT TWO
POST OFFICE BOX I 150
FAYETTEVILLE, NC 28302
Teleph one: (910) 364-060 I
Fax: (9 10)437-2529
Customer Service: 1-877-368--4968
Website: www.ncdot.gov
location :
600 SOUT HERN A VENUE
FA YETTEVlLLE, NC 28306
120417 HC BOC Page 46
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120417 HC BOC Page 47
Board Meeting
Agenda Item
Agenda Item 5-E
MEETING DATE: December 4, 2017
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2018 Schedule of Meetings
REQUESTED BY: Administration
REQUEST:
Administration requests approval of the Resolution to Approve the 2018 Schedule of
Meetings of the Harnett County Board of Commissioners.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\B OC\agendafonn201 7.doc Page I of I 120417 HC BOC Page 48
Harnett
COUNTY
NORTH CAROLINA
A RESOLUTION TO APPROVE THE 2018 SCHEDULE OF MEETINGS
HARNETT COUNTY BOARD OF COMMISSIONERS
www.harnett.org
THAT WHEREAS, the Hamett County Board of Commissioners adopted on September 19 , 1994
certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states
that the Board shall hold regular meetings the first Monday of each month at 9 a.m. and the third Monday
of each month at 7 p.m. It also states if a regular meeting day is a holiday on which county offices are
closed, the meeting shall be held on the next business and the Board may schedule regular work sessions.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commi ssioners of Harnett County
that the Board shall hold the following regular meetings and work sessions in 2018:
Tuesday January 2 9:00 am Board Meeting
Tuesday January 9 9:00 am Work Session
Tuesday January 16 7:00 pm Board Meeting
Tuesday January 30 9:00 am Work Session
Monday February 5 9:00 am Board Meeting
Monday February 5 11:45 am Legislative Lunch
Tuesday February 13 9:00 am Work Session
Monday February 19 7:00 pm Board Meeting
Tuesday February 27 9 :00 am Planning Retreat
Monday March 5 9:00 am Board Meeting
Tuesday March 13 9:00 am Work Sess ion
Monday March 19 7:00 pm Board Meeting
Tuesday March 27 9:00 am Work Session
Monday April 2 9:00 am Board Meeting
Tuesday April 10 9:00 am Work Session
Monday April 16 7 :00 pm Board Meeting
Tuesday May I 9:00 am Work Sess ion
Monday May7 9:00 am Board Meeting
Tuesday May 15 9:00 am Work Session
Monday May21 7:00 pm Board Meeting
Tuesday May29 9:00 am Work Session
Monday June 4 9:00 am Board Meeting
Tuesday June 12 9:00 am Work Session
Monday June 18 7:00 pm Board Meeting
Tuesday July 10 9:00 am Work Session
Monday July 16 7:00 pm Board Meetin g
Tuesday July 31 9:00 am Work Session
Monday Aug ust 6 9 :00 am Board Meeting
Tuesday August 14 9:00 am Work Session
Monday August 20 7 :00 pm Board Meeting
Tuesday August 28 9:00 am Work Session
Tuesday September 4 9 :00 a m Board Meeting
Tuesday September 11 9:00 am Work Session
Monday September 17 7 :00 pm Board Meeting
Tuesday September 25 9 :00 am Work Session
Monday October I 9 :00 am Board Meeting
Tuesday October 9 9 :00 am Work Session
stro ng roots • new growth 120417 HC BOC Page 49
Monday October 15 7:00 pm Board Meeting
Tuesday October 30 9:00 am Work Session
Monday November 5 9:00 am Board Meeting
Tuesday November 27 9:00 am Work Session
Monday December 3 9:00 am Board Meeting
Tuesday December 11 9:00 am Work Session
Monday December 17 7:00 pm Board Meeting
Adopted by the Hamett County Board of Commissioners in regular session, this 4th day of
December, 2017.
HARNETT COUNTY BOARD OF COMMISSIONERS
By: _______________ _
, Chairman
Attest:
Margaret Regina Wheeler, Clerk
120417 HC BOC Page 50
2018 Schedule of Meetings
Harnett County Board of Commissioners
Monday January 1 Holiday
Tuesday January 2 9:00 am Board Meeting
Tuesday January 9 9:00 am Work Session
Monday January 15 Holiday
Tuesday January 16 7:00 pm Board Meeting
Tuesday January 30 9:00 am Work Session
Monday February 5 9:00 am Board Meeting
Monday February 5 11:45 am Legislative Luncheon
Tuesday February 13 9:00 am Work Session
Monday February 19 7:00 pm Board Meeting
Tuesday February 27 9:00 am Planning Retreat
Monday March 5 9:00 am Board Meeting
Tuesday March 13 9:00 am Work Session
Monday March 19 7:00 pm Board Meeting
Tuesday March 27 9:00 am Work Session
Friday March 30 Holiday
Monday April 2 9:00 am Board Meeting
Tuesday April 10 9:00 am Work Session
Monday April 16 7:00 pm Board Meeting
Tuesday May 1 9:00 am Work Session
Monday May7 9:00 am Board Meeting
Tuesday May 15 9:00 am Work Session
Monday May21 7:00 pm Board Meeting
120417 HC BOC Page 51
Monday May28 Holiday
Tuesday May 29 9:00 am Work Session
Monday June4 9:00 am Board Meeting
Tuesday June12 9 :00 am Work Session
Monday June 18 7:00 pm Board Meeting
Wednesday July 4 Holiday
Tuesday July 10 9:00 am Work Session
Monday July 16 7:00 pm Board Meeting
Tuesday July 31 9:00 am Work Session
Monday August6 9:00 am Board Meeting
Tuesday August 14 9:00 am Work Session
Monday August 20 7:00 pm Board Meeting
Tuesday August 28 9:00 am Work Session
Monday September 3 Holiday
Tuesday September 4 9:00 am Board Meeting
Tuesday September 11 9:00 am Work Session
Monday September 17 7:00 pm Board Meeting
Tuesday September 25 9:00 am Work Session
Monday October 1 9:00 am Board Meeting
Tuesday October 9 9:00 am Work Session
Monday October 15 7:00 pm Board Meeting
Tuesday October 30 9:00 am Work Session
Monday November S 9:00 am Board Meeting
Monday November 12 Holiday
Thurs/Fri November 22 & 23 Holiday
120417 HC BOC Page 52
Tuesday November 27 9:00 am Work Session
Monday December3 9:00 am Board Meeting
Tuesday December 11 9:00 am Work Session
Monday December 17 7:00 pm Board Meeting
Mon/fue/Wed December 24, 25 & 26 Holiday
***Meeting dates/designations may change with 48 hours notice***
RULES OF PROCEDURE
HARNETT COUNTY BOARD OF COMMISSIONERS
IV. REGULAR AND SPECIAL MEETINGS
Rule 6. Regular and Special Meetings
l) Regular Meetings: The Board shall hold re2,ular meetings as follows:
First Monday of each Month at 9:00 a.m.
Third Monday of each Month at 7:00 p.m.
If the regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next
business day or such succeeding day as may be specified in the motion adjourning the immediately preceding
regular meeting. Regular meetings are held in the County Adminjstration Building. The Board may change or
cancel the place or time of a particular regular meeting or of all regular meetings within a specified period by
re solution adopted , posted, and noticed at least seven days before the change takes effect. Such a resolution shall be
filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all
persons who have requested notice of special meetings of the Board.
2) Special Meetings. The Chairman or a majority of board members may at any time call a special meeting of the
Board by signing a notice stating the time and place of the meeting and the subjects to be considered. The Clerk
shall cause the notice to be posted on the bulletin board in the courthouse, on the door of the meeting room, and
delivered to the Chairman and all other Board members or left at the dwelling place of each Board member at least
48 hours before the meeting. In addition, the notice shall be delivered to individual persons and news organizations
that have requested such notice.
3) Emergency Meetings. The Chairman or a majority of members may call an emergency meeting to deal with an
unexpected circumstance requiring immediate consideration. The person or persons calling the emergency meeting
shall cause notice of the meeting to be given to the other Board members and the public.
4) Work Sessions, Retreats and Committee Meetings. The Board may schedule Work Sessions, retreats, forums ,
conventions, association, and committee meetings, or other information meetings of the Board or of a majority of its
members at such times and concerning such subjects as may be established by resolution or order of the Board. A
schedule of such meetings held regularly shall be filed in the same place and manner as the schedule of regular
meetings. Work Sessions and other informal official meetings not held regularly are subject to the same notice
requirements as special Board meetings.
120417 HC BOC Page 53
Board Meeting
Agenda Item
Agenda Item 5-F
MEETING DA TE: December 4, 2017
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award Service Weapon
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval of a resolution to award a Glock Model 22, 40 Caliber, Serial
number KSC-437 for one dollar ($1) to Deputy Paul J. Stewart upon his retirement from the
Harnett County Sheriffs Office on 01/01/2018 .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendafonn2017.d oc P age I of I
120417 HC BOC Page 54
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, Paul J Stewart, began his Harnett County Law
Enforcement career on March 2nct 2009; and
WHEREAS, after 8.9 years of distinguished service to Harnett
County , Paul J Stewart will retire; and
WHEREAS, according to North Carolina General Statute 14-402
and 14-409.1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW, THEREFORE , BE IT RESOLVED by the Harnett County Board of
Commissioners that Paul J Stewart be awarded the following service
side arm for one dollar ($1 .00). Glock Model 22 Serial Number
KSC-437.
Duly adopted this day of , 20 -------
HARNETT COUNTY BOARD OF COMMISSIO NERS
Chairman
ATTEST:
Clerk to the Board
120417 HC BOC Page 55
Board Meeting
Agenda Item
Agenda Item 5-G
MEETING DATE : December 4, 2017
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award Service Weapon
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval of a resolution to award a Glock Model 22, 40 Caliber, Serial
number KAM-635 for one dollar ($1) to Deputy Milton A . Stewart upon his retirement from
the Harnett County Sheriffs Office on 01 /01/2018 .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P :\BOC\agendafonn201 7 .doc Page I of I
120417 HC BOC Page 56
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT , WHEREAS , Milton A Stewart , began his Harnett County Law
Enforcement career on June 1st 2006 ; and
WHEREAS , after 11 .6 years of distinguished service to Ha rnett
County , Milton A Stewart will retire ; and
WHEREAS , according to North Carolina General Statute 14 -402
and 14-409 .1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW , THEREFORE , BE IT RESOLVED by the Harnett County Board of
Commissioners that Milton A Stewart be awarded the following
service side arm for one dollar ( $1 . 00) . Glock Model 22 Serial
Number KAM-635 .
Duly adopted this day of , 20 -------
HARNETT COUNTY BOARD OF COMMISSIONERS
Chairman
ATTEST :
Clerk to t h e Board
120417 HC BOC Page 57
Board Meeting
Agenda Item
Agenda Item 5-H
MEETING DATE: December 4, 2017
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award Service Weapon
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval of a resolution to award a Glock Model 22 , 40 Caliber, Serial
number SMF-320 for one dollar ($1) to Deputy Richard J. Foley upon his retirement from the
Harnett County Sheriffs Office on O 1/01/2018.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P :\BOC\agend afonn20 I 7.doc Page I of I 120417 HC BOC Page 58
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS , Richard J Foley , began his Harnett County Law
Enforcement career on January 1st 1999 ; and
WHEREAS , after 19 years of distinguished service to Harnett
County, Richard J Foley will retire ; and
WHEREAS, according to North Carolina General Statute 14 -402
and 14 -409 .1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW, THEREFORE , BE IT RESOLVED by the Harnett County Board of
Commissioners that Richard J Foley be awarded the following service
side arm for one dollar ($1 .00). Glock Model 22 Serial Number
SMF-320.
Duly adopted this day of / 20 ---------
HARNETT COUNTY BOARD OF COMMISSIONERS
Chairman
ATTEST:
Clerk to the Board
120417 HC BOC Page 59
Agenda Item 5-1
Board Meeting
Agenda Item
[) e<:.I!""' b er '-I, J 017
MEETING DA TE: No'\'e1nher 29, 261q.
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Utilities Writeoffs for Third Quarter 2017
REQUESTED BY : Steve Ward, Director
REQUEST:
Enclosed are the delinquent accounts determined to be aJ write-off status for the third quarter
of 2017. All of these accounts have been delinquent for more than three years and total
$27 ,027.25. The facilitation of these write-offs is an important step in a continuing effort to
effectively manage our collections and bad debt. HCDPU is currently using the Local
Government Debt Setoff Program and On-Line Collections, Inc. to help collect our
delinquent accounts . We are happy to report that we have recovered over $634,000 in bad
debt previously written off through the Debt Setoff Program. Please place this request on the
consent ag enda at the next a vailable meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION :
\\hcfile I \?uu sers\sward\My Docu ments\co ll ections\writeoffs 3rd-qtr 2017.doc
l of I
Page
120417 HC BOC Page 60
NAME
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
SEPT 2014
ACCOUNT# NOTES
AIS FORESTRY & FARMING LLC 179125-65569
ALLEN , RICKY T 184581-38868
ALSTON, JAMIE L 76161-5345
AMARIZ, MARIA 2607-69770 RET BILL
ANDERSON ,DUANE 140589-76229
ANDERSON , SHERRY L 147281-4463 RET BILL
ANDERSON .YVETTE 154687-4980
ANTONIAK, DEAN 12733-21583
ARAMBURO ,NORMA 157575-30897
AUSTIN , AMANDA 129883-556
BARLETT, PATRICK 104415-82628
BASS, ERVIN 192555-70037
BASS, JAMIE 129907-37081
BASTIAN , RENARDO 167855-23643
BAUTISTA, NICOLAS M 173977-2587 4
BEATTY, CHRISTOPHER 172773-5078 RET BILL
BENNETT, JEREMY 181473-43750 RET BILL
BENNETT, TIFFANY 183511-23440
BISSETTE , WILLIAM C 38907-41810
BLACKWELL HOMES INC 123815-91520
BLACKWELL HOMES INC 123815-91523
BLUE , AMBER 94901-46577
BOBB, MARYL 169729-65702
BOYD EST ATE , JASON S 176449-53005
BREITWEISER, JORDAN 173165-83110
BRIDGES , VALERIE 187153-32369 RET BILL
BRITTAIN , JACQUELYN 85415-3684 7 RET BILL
BURNETT, BARBARA 13135-73880
BURTON , BRENDA 168457 -6946
CANNON, DANIELLE 182353-72835
CARLTON , JAMAL 173065-52952
CERVANTES , ERNESTO U 7 4223-41865
CLARK, JEREMY 135753-84312
CLARK, MELVIN 161989-74227
COHRAN , NOAH 147599-23060
COLLINS, CATHERINE J 24065-662
COLLINS, KELLEY C 130861-22105
CONTRERAS , CORNELIO 793-6640
CONWAY, AUTUMN 99011-83064
COX, RASHANDA 184171 -80773
COYLE , LENA 182697-362 00 RET BILL
CULLENTOWLE, MARLENA 139663-87322
DACEUS, MILLER 188291-87149
DANCEY, IKEVIA 177201-85178
DAVENPORT, MICHELE 185731-58591
DELOSREYES , JESSICA L 171145-23128
DEVLIEGER , JENNIFER 152737-4186
DICKENS , AMBER 137093-553
DICKENS , FELICIA 180905-36493
Page 1
BALANCE TO
WRITE-OFF
$252 .50
$32.50
$151.21
$19.59
$144.04
$345.36
$97.36
$44.42
$120.76
$15.14
$1,367.50
$156.02
$123.92
$1,347 .50
$15.50
$170.59
$49.96
$100.82
$312 .2 9
$1,886.40
$1 ,930.48
$249 .00
$211 .93
$24.00
$12.48
$64.00
$153.28
$83.28
$103.56
$32.50
$16.26
$32.26
$438.97
$49.24
$347.46
$44 .00
$17.00
$181.10
$163 .02
$26.10
$92.41
$15.50
$23.94
$205.23
$11 .39
$67.89
$57.52
$11.41
$12 .28
120417 HC BOC Page 61
NAME
DOUGLAS, CAROLENE
DREWRY, GEORGE
DRIVER, STEVEN M
EDGAR, PHILLIP
ELKINS, CHRISTOPHER
FARMVIEW MHP LLC
FARMVIEW MHP LLC
FARMVIEW MHP LLC
FLORES, CAROLINA
FREEMAN, JOE T
FUENTES, USIEL
FUQUAY, GAIL
GAINES, TAYLOR
GIVENS, NANCY
GODBEY, KELLY R
GOODSON, KRISTEN
GRANT, SAMUEL J
HACKER, SONJA
HAITHCOCK, DANNY RAY
HALL, TERRILYN
HARNISH, KELLI
HENDERSON ,KARALEE
HILL, COREY
HOLLOWAY, HARRY
HUGHES, LACIE
HURLEY, BEVERLY
J & S DEVELOPMENT CO
JAMES, JARVIS
JENKINS, CHRIS
JONES JR, SEAN
JONES, THOMAS L
KELLY, TELLY
KERKENBUSH, MATTHEW P
LAMM , CATHERINE
LANE, JANICE
LANGDON , F CLARK
LANGSTON, CHANA
LANGSTON, DETWIONE D
LAWSON , BRENDA LOU
LAWSON, LYDIA
LEDBETTERJR,SHARON
LEDOCK, ARTHUR
LEWIS, JOHN
LIVINGSTON, FRANKE
LORRIZO , JUAN ENRIQUE
LOVELACE,STANLEY
MACK, GERALD
MARTIN , DOMINEEK
MATEJEK, STEFANIA
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
SEPT 2014
ACCOUNT# NOTES
55617-77171 RET BILL
163-45273
175949-50526
142815-49436 RET BILL
141425-87297
124683-4334
124683-4451
124683-4457
17 4633-78021
73065-69442
185487-62028
38941-31996
179915-23657
177193-50752
182125-26055
120667-86765
18867 5-1667
73695-23615
34021-66710
127305-71957
156239-43141 RET BILL
183501-35882 RET BILL
182683-7 4603 RET BILL
18624 7-76226
142377-70010
95211-3649
96941-22896
183969-59128
119621-43433
189675-43122
142887-8900
97937-3377 RET BILL
183135-58773
49989-42942 RET BILL
175393-34306
135281-71333
185377-49241
189359-71655 RET BILL
127631-38518
183907-21142
79839-56606
102505-4 7237
184817-77521
183671-19051
96433-28913
163271-74011
17 4329-5317 RET BILL
180733-76128
108713-35857 RET BILL
Page 2
BALANCE TO
WRITE-OFF
$35.62
$18.50
$62.71
$34.00
$134.38
$469.00
$469.00
$469.00
$41.81
$495.30
$21.99
$34.00
$101.02
$224.38
$200.50
$72.03
$352.83
$111.32
$78.51
$129.50
$67.77
$292 .16
$74.37
$40.22
$94.00
$49.66
$107.66
$800.18
$169.92
$17.16
$75.19
$46.54
$74.05
$31.70
$70.82
$22 .00
$47.92
$94.91
$65.68
$457.85
$109.40
$340.00
$30.49
$39.73
$44.00
$139.80
$210 .01
$36.69
$216 .29
120417 HC BOC Page 62
NAME
MCCOY, SHERICA
MCDOUGALD, JAMES
MCDOUGALD, WILLIAM H
MCLAUGHLIN Ill , CHARLIE
MCLEAN , FREDDIE
MCLEAN, JANICE SWANN
MCLEAN, MICHAEL
MCLEAN, SHAQUITA J
MCRAE, LINDA
MEJIA, WILBER J BENITEZ
MILLER, CHUNTELL M
MORRISON, TAMMY SUE
NICHOLS, ANDREW T
NORRIS ESTATE, WANDA D
NUTT,DEBRA
O'QUINN, KRISTIE
PACHERO , ORALIA CRUZ
PARKER, JOHN N
PENDER.SAMANTHA
PEOPLES , NICKOLETTE
PEOPLES, SHEL TIA
PEREZ, JENNYFER M
PINNEGAR , ANITA M
POIRIER , ALYSA
POLANEC , JEFFREY
ROBERTS, BRIAN
ROWELL, JENNIFER
RUFFOLO , MICHAEL
SANBORN , RICHARD
SCOTT, JAMES H
SERRANO.RUBEN
SHAW, NANNIE
SHEPPARD, WILLIE
SHERER , KRISTOFER W
SMITH , BETTY B
SOUTHGATE , BRANDON J
SPIVEY, JONATHAN
STAUFFER,ROSMERY
STEWART, ST ACY KEITH
THORNE, KARI JO
THORNTON , CONNIE
TUCKER , PAMELA H
VERASTEGUI , MARCELINO
WADSWORTH, JANET
WAL TON , CHRISTINA
WARE, ALICEA
WEBBER, SEAN
WELLS, TIFFANY
WEST , JARED TODD
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
SEPT 2014
ACCOUNT# NOTES
110301-8298
106163-84044
40591-59148
185683-81992 RET BILL
45031-28673
7703-60718
5113-3831
174671-59570
19489-19791
186795-46628
183251-65267 RET BILL
77339-37623
143189-76379
13881-28280
72645-33768 RET BILL
183685-3683 RET BILL
90361-11575
143275-24400
182299-5343
180171-23607 RET BILL
171469-23656
179729-74918
180331-67157
149023-60769
186619-8019
143437-36458 RET BILL
171659-6002 RET BILL
148529-88827
157115-88779
162793-47296
183651-68266
48183-38315
179389-85663 RET BILL
135949-31141
19767-60842
120377-79445 RET BILL
186081-7 4903 RET BILL
175127-77933
10653-34823
189667 -51465 RET BILL
185567-36132
118415-42449
138333-74418
165595-237 45
182953-78022
177869-3068
180395-4188 RET BILL
174249-32210
63813-9387
Page 3
BALANCE TO
WRITE-OFF
$92.62
$10.50
$372.83
$282.22
$181.20
$342 .07
$201.81
$110.40
$582.00
$225.50
$23.50
$216.26
$216.05
$25.50
$27.00
$60 .67
$50.66
$30.78
$108.27
$123.40
$251.26
$73.14
$24.00
$31.86
$81.92
$191 .08
$69.24
$37.00
$7.78
$278.52
$63.43
$82.50
$13 .28
$12 .00
$81.50
$185.43
$135.72
$59.46
$25.24
$44.12
$23.40
$68.06
$259.00
$51 .52
$408 .27
$123 .92
$38.62
$27 .11
$29 .73
120417 HC BOC Page 63
NAME
WILKINS, CARRIE
WILLEN , TONY
WILLIAMS, ANTHONY
WILLIAMS, LACY LEE
WILLIAMS , MICHAEL
WILLIAMS, QUEEN E
WOMACK, TRICIA M
WOMBLE, CRYSTAL
WOMBLES , BRANDON
WYATT, BILLY
YORK, MICHAEL
YOUNGBLOOD .MATTHEW
ZDROSKY, TIFFANY
HARNETT COUNTY DEPT OF PUBLIC UTILITIES
QUARTERLY DELINQUENT WRITE OFFS
SEPT 2014
ACCOUNT# NOTES
182559-31308 RET BILL
134343-4351
93735-26063
187221-38899
175513-35864
111775-23445
60523-56610
171087-23748
185797-45584 RET BILL
165887-38845 RET BILL
178705-90936 RET BILL
159171-21398
102127 -4498
TOTAL
Page4
BALANCE TO
WRITE-OFF
$67.32
$649.50
$18.04
$131 .06
$45.07
$267.52
$75.27
$101.86
$167.16
$63.78
$106.70
$186.94
$233.24
$27 ,027.25
120417 HC BOC Page 64
Harne tt
,--..... ~COUNT Y
--....:=----NO RTH CAROLINA
Greg Burns, P .E.
Division 6
NC Department of Transportation
PO Boxes 1150
Fayetteville, NC 28302
Dear Mr. Bums,
December 4 , 2017
Agenda Item 5-J
Board of Commissioners
www.harnett.org
C. Gordon Springle, Chairman
Joe Miller, Vice Chairman
Abe Elmore
Barbara McKoy
Howard Penny, Jr.
Gina Wheeler, Clerk to the Board
PO Box7S9
102 E. Front Street
Lillington, NC 27546
ph : 910-893-7555
fax : 910-814-2662
The purpose of this letter is to inform you that the Hamett County Board of
Commissioners intends to provide funding of up to $200,000 for the installation of an alternate
entrance road/bus loop at North Hamett Primary School in Lillington.
We appreciate your continued support of projects in Hame tt C ounty that will improve the
quality of life and safety of our citizens.
Sincerely,
Gordon Springle , Chairman
Hamett County Board of Commis sioners
strong roots • new growth 120417 HC BOC Page 65
Board Meeting
Agenda Item
Agenda Item 5-K
MEETING DA T E: De cember 4 , 2017
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Board of Education, Emergency Capital Request
REQUESTE D BY: Kimberly A. Honeycutt, Finance Officer
REQUEST: The County has received correspondence via email from the Harnett County
Board of Education which outlined a reque st for emergency capital to include:
• Hamett Central High School -replacement of fire alarm control
• Overhills Middle School -intercom system
The proposed cost (estimates attached) will be approximately $41 ,359.59
At a work session of the Harnett County Board of Commissioners on November 28 , 2017,
the Board agreed to place this reque st on the consent agenda for approval but did not allocate
any additional funding instead, authorizing the use of the Board of E ducation's available
fund balance.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gw heeler\App Data\Local\M icrosoft\ Windows\JNetCache\Content.Out look\TPTEQCL V\Board of Ed u cation
capita l r eq uest.doc Page I of I
120417 HC BOC Page 66
9BRADY
INTEGRATED • SECURITY
PROPOSAL
Overhills Middle School
Harnett County Schools
1008 South 11th Street,
Lillington , NC 27546
Attn: Lynn Harris
Date 11/9/2017
Lonnie Whitfield
Brady Integrated Security
Business Development Manager
1915 North Church Street
Greensboro, NC 27405
Phone : (800) 849-1915
Cell: (336) 669-2473
120417 HC BOC Page 67
C.BRADY
INTEGRATEO e SECURITY
Valcom Intercom for Overhills Middle School
This Statement of Work ("SOW1 is made by and between Brady Integrated Security, Inc., ("BIS") and Hamett County Schools
, {HCS") for the provision of certain professional services, ("Services") as more fully described herein. In conside ration of the mutual promises and
covenants contained herein , the parties agree as follows:
EXECUTIVE SUMM ARY
This proposal includes the delivery, installation, connection , software and programming of an access control and video surveillance system that
consists of the equipment listed in the Bill of Materials included herein . The sys tems and services quoted in this proposal are based on the
re quirements and sp ecifications provided by your office , dated 11/7/2017. Brad y Integrated Security is confident that this solution will satisfy the
requirements as stated .
SCOPE OF SERVICES
BIS will provide and make completely functional the following:
BILL OF MATERIALS
1SMA-120120 Watt SMA Power Mixer Amplifier (2 RU )
1 SMA-RMK Rack Mount Kit (for SMA Amplifiers)
1 V-1095 70 Volt Expander
1 VC40R-9T 9 Position Back Plane Cable with Terminator
2 V-C6124P Power Supply, 6 amp, Positive 24 VDC
1 VEADP3 Administrative Telephone
1 VP-9202 Dual 6N4A Switching Power Supply Shelf (2 RU )
1 VECRK 9 Position Rack Mount and Power Harness
4 XPETCM24 24 Point 25 Volt Talkback Intercom Expansion Card
1 VECPU-6 Class Connection Central Processor Board
1 VE8006R FXS Station Port for VECPU-5
SCOPE OF WOR K: SIT E SPECIFIC WORK
Install new Valcom Headend using existing speakers and cables.
Includes training and program ming .
Note: HC S will need to provi de 1 network po rt .
PROJECT MANAGEM ENT
BIS wi ll provide project control and oversight for the project duration , keeping customer informed througho ut the project with periodic project
updates. The project management activities may include:
1. The PM along with custome r will develop schedule for installation and configuration tasks, discussing potential planned downtime windows
and pla nning for proper change control procedures to be engaged .
2. Will manage scheduling and ho ld project meetings throughout project , including pre-and post-installation .
3. Will work with Customer to develop success criteria for the project
BIS RESPO NSIBILITI ES
1. Staff this effort with appropriate ly skilled manages and technicians.
2. Promptly notify Customer of any unsafe condition about which BIS has knowledge.
3. Document each task necessary to complete the Services and send a final report to Customer when such tasks are completed.
CUSTOMER RESPO NSIBILITIES
1. Customer agrees that the acceptance criteria for this project will be met when all deliverables have been completed and accepted.
Page 2 Brady Integrated Security , Inc.
1915 North Church Street• Greensboro , NC• 27405
(800) 849-1915 • (336) 378-0670 120417 HC BOC Page 68
eBRADY
I NTEC3RATEO e SECURITY
2. Customer will be responsible for data migration unless specified in the scope of services.
3. Prior to BIS coming on-site for services, provide resource contact information ; names , phone numbers , email addresses and location .
4. Provide BIS with known scheduled outages , resource unavailability and project specific information for the development of a cohesive
project schedule.
5. Provide BIS with access to Customer's facilities and appropriate resources .
6. Promptly notify BIS of any unsafe condition about which Customer has knowledge and to which BIS resources could be exposed .
7. Promptly notify BIS of any accidents or injuries involving BIS employees or subcontractors assigned to customer.
8. Promptly inspect and accept Services and/or Deliverables upon completion by BIS.
DELIVERABLES
This SOW will produce the following specific deliverables and/or objectives ("Deliverables "). Costs contained in this SOW were created based
on these Deliverables and objectives only. Tasks , deliverables and responsibilities not explicitly addressed within this SOW are beyond its
scope and can only be provided pursuant to the change process described herein or pursuant to a separate SOW as mutually agreed to by both
parties . Except as explicitly set forth
in this SOW, BIS shall have no obligation to provide maintenance or support services for Deliverables or to modify or remediate Deliverables in
any manner following Customer's acceptance thereof.
1. Functioning hardware and/or software as outlined in the "Scope of Services " section
2. Knowledge transfer
MAINTENANCE SERVICE PLAN (MSP)
• Covers all equipment, cabling , software and labor furnished by Brady Integrated Security , Inc.
• Annual system inspection included on all Brady Integrated Security provided equipment.
• One (1) ANNUAL training on software/system .
• Licensed software version upgrades.
• Software serv ice releases .
• Camera cleaning service included on video surveillance service plan .
• Remote assistance via webex for immediate support issues .
• A qualified technician will be on-site to assess malfunction within one normal wo rk days' time .
• All components that fail under normal usage will be repaired or replaced on a priority basis using faste st procurement and shipping available.
• Starts immediately after initial warranty period expires.
• Service call must be made by authorized personnel only.
• Service does not cover malfunctions caused by operator error, vandalism , fire, flooding, force majeure or any consequence not caused by
normal wear , manufacturer defect or installation defect.
• Can be renewed every one (1 ), three (3) or five (5) years.
• Each renewal will include a system assessment by Brady Integrated Security.
• Changes in site conditions or system configuration may cause a change in the price of this service
• Service calls must be initiated by e-mail to securityservices@bradyservices .com
Page 3 Brady Integrated Security, Inc.
19 15 North Church St re et• Greensboro , N C • 27405
(800) 849-1 9 15 • (336) 378-06 70 120417 HC BOC Page 69
eBRADY
INTEGRATED • SECURITY
PAYMENT OPTIONS: Total Security Solution
Outright Sale Option
Provides your business with ownership of the security equipment upon purchase.
Installation Investment: Subtotal $17,401.90 ... Tax $1,218.13 ... Total $18,620.03
Optional Service Agreement.. ................................................................... $1,700.00 per year
Quote valid for 30 days
PROPRIET AR.Y AND CONFIDENTIAL
This SON contains confidential and proprietary information of BIS and its vendors . Information contained in this SON may not be disdosed, disseminated, or otherwise revealed to
any party outside of Customer or any party within Customer who is not privileged to receive such information without the express written permission of BIS. There is no obligation to
maintain the confidentiality of any information which was known to Customer prior to receipt of such information from BIS, or becomes publidy known through no fault of Customer, or
is received.
Page4 Brady Integrated Security, Inc.
19 15 North Church Street• Greensboro , NC • 27405
(800) 849-191 5 • (336) 378-0670 120417 HC BOC Page 70
>>){(c c Page 1 of 3
SYSTEMS * * Proposal * *
Project Number: 15412
7/20/2017
E LE CTR ON IC s . I NC.
4432 K-Held Road, Knightdale, NC 27545
Phone (919) 266-9908 Fax (919) 266-9473 800-342-4054
PROPOSAL SUBMITTED TO DESCRIPTION OF JOB
HARNETT COUNTY BOARD OF EDUCAT
P.O. BOX 1029
HARNETT COUNTY BOARD OF EDUCATION
HCHS FACP Replacement 1108 S. 11TH STREET
LILLINGTON, NC 27546 £Pi..<-, t1~ ~
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR:
2 EST-3-CPU3
2 EST-3-RS4858
1 EST-3-RS232
4 EST-3-SSDC1
1 EST-3-MODCOM
2 EST-3-LCD
SEI will furnish and install two new EST3 Fire Alar m Co ntro l Panel s (as replacem ent fo r the
existi ng FACP's which are no longer supported o r available parts). SEI will program the new
panels, re-label all the initiating devices for their new logical address and test 100% all devices
and functions of the system. This Scope does not include any painting, sheet-rock, cosmetic or
other structural modification. There are no bonds or permits included in this price. If these are
required there will be an additional charge. (Based upon our experience, it is reasonably
expected that the replacement of FACP will not require permit(s).) Work will be performed
during SEl's standard workweek which is Monday through Thursday 7:00Am to 6:00 PM. This
proposal is valid for 30 days at which time a revision may be necessary due to price
fluctuations on parts, cable, and/or labor costs. .Any additional requirement or changes to this
scope will require an amendment to this Agreement and may affect installation charges
indicated on this proposal. At the time of completion, SEI will offer a proposal to provide the
central station monitoring for an additional $300 annually.
We appreciate the opportunity to help with your Fire Alarm System needs. Please do not
hesitate to call me if you have any changes to this scope or questions about this
proposal/agreement.
Best Regards ,
Paul F. Lamm
Fire Alarm Account Manager
919-815-0299
Systems Electronics, Inc.
Central Processor Unit Module, Mounts to local
rail at a dedicated location. Takes two local rail module
spaces. Supports 3-LCD(XL), 3 -RS485A/B/R, 3-RS232.
Network Communications Card, Class 8. Mounts to
the 3-CPU(1) and supports Class A/B Network and Class B
Audio Data
RS-232 Communication Card. Mounts to the
3-CPU( 1 )(3) and provides two separate isolated RS-232
ports.
Single Signature Driver Controller. Mounts to
local rail and takes one LRM space . Supports one loop of
Signature devices up to 125 detector and 125 module
addresses. Supports one User Interface Module.
Modem I Communicator (DACT). Takes one local rail
space
Liquid Crystal Display Module . Mounts to 3-CPU(1 ). 120417 HC BOC Page 71
3-CPU(1).
2 EST-3-12/S 1 RY LED Display/Control Module -12 Switches, 1 Red ,
1 Yellow LED per switch
2 EST-3-PPS/M Primary Power Supply with Local Rail Module. 120V
50/60 Hz. Takes one Footprint in wallbox and one local Rail
module space. Supports one user interface module. Provides
7 A at nominal 24V de. Provides two 3.5 Amp auxiliary power
limited outputs. Charges u
2 EST-12V40A 40Ah Sealed Lead Acid Battery -12 Vdc . 7. 7 inchl
x 6.4 inchw x 6 .9 inchh x 6.9 inchot
2 EST-12V24A 24Ah Sealed Lead Acid Battery, 12 voe
4 .9"w x 6 .9"h x 6.9"ot
2 EST-3-CHAS? Chassis Assembly. Fits in any Lobby or Remote
Closet Cabinet except CABS Series. Provides space for up to
seven LRMs. Rear space for up to two power supplies.
2 EST-3-LRMF Blank LAM Filler (plastic). Mount in blank LRM
space.
6 EST-3-FP Plastic Filler plate. One needed for each
Display/Control module door where no LED/Switch modules
are located. (280053)
2 EST-3-CAB?B Wallbox with 1 Chassis Space
2 EST-3-CAB?D Door for CAB?B Series Wallbox
1 EST-BC-1 Battery Cabinet for Up to 40Ah Max
standing cabinet with key lock. Supports up to 40 Ah batteries
will hold up to two 12V24A batteries.
20 Label Tape Brother TZe-2312PK
120417 HC BOC Page 72
Terms and Conditions
Acceptance
If this proposal is not accepted in writing within thirty days of date of submission subject to all
scope of work terms herein with an executed bilateral contract agreement acceptable to the
Offeror, in its sole discretion , then this offer to contract by Bidder shall be deemed rejected and
withdrawn by Bidder without further writing . Bidder may withdraw this offer to contract at any
time after submission in writing , and that withdrawal shall be deemed to have occurred upon
sending the notice of withdrawal by Bidder by any means to Offeree. Offeree shall have no
recourse against Bidder for any withdrawn or expired offer to contract. This Offer to contract is
made at Knightdale, North Carolina. Any alteration or extension of this offer must be in writing
and signed by Bidder.
Payment
Payment to be made as follows :
Equipment will be invoiced as stored on site or in Systems Electronics, Inc. insured warehouse
located at 4432 K Held Road Knightdale , NC. Equipment will be ordered as soon as practical
after receipt of signed contract or purchase order to avoid lead times with equipment. Receipt
of signed contract or purchase order releases equipment for order unless otherwise noted.
Labor will be invoiced progressively as installed. Invoice due upon receipt. All freight is FOB
origin.
No Hire Of Employees
During the period of performance of this agreement and for one year after completion or
termination of this agreement, neither the contractor nor the subcontractor shall without the
prior written consent of the other party solicit for hire or knowingly allow its employees to solicit
for hire any of those employees of the other party or its affiliates who are associated with the
performance of this agreement
Ge neral liability endorsements CG2037 and CG2010 are not inc luded in this price. If these or
any other endorsements are required there will b e an additional cost. Contact us for a quote on
these endorsements.
Agreement to above terms and conditions :
The undersigned agrees in full to the above terms and conditions:
Signed : ___________________ _
Printed Name: ________________ _
Date: ___________________ _
THIS PROPOSAL IS SUBJECT TO THE ATTACHED SCOPE OF WORK, ACCEPTANCE
TERMS AND PAYMENT TERMS.
NC Electrical Contractor License No. 18475-SP-LV
NC Burglar Alarm License No. 835-CSA
MATERIAULABOR
SALES TAX
TOTAL
Proposal Submitted By
$
$
$
21,251.92
1,487.64
22,739.56
VA Class A Contractor License No. 2705 127875A
VA DCJS ID No. 116330
Paul F. Lamm , Fire Alarm Account ManagE
120417 HC BOC Page 73
Board Meeting
Agenda Item
Agenda Item 5-L
M EETING DATE: December 4, 2017
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
S UBJECT: Harnett County Emergency Services Study Proposal (RFP 2017-01) vendor
selection.
REQ UE STE D BY: Jimmy Riddle, Emergency Services Director
REQUEST :
We would like to request approval for the vendor selection for the Hamett County
Emergency Services Study Proposal (RFP 2017-01 ).
Vendor selected is VFIS. Cost $70,500 ($58 ,000 plus trav el expenses not to exceed
$12,500).
VFI S was sel ected based on their exp eri ence in E m ergency Service s and h i story for the
qua lity of work they provide.
FINANCE OFFICER'S RECOMMENDATION: 1S
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\bstanc i l\Desktop\agendafor m20 17 - ES Study Proposal Vend o r Se lecti on.doc
I of l
Page
120417 HC BOC Page 74
HARNETT COUNTY EMERGENCY SERVICES PROPOSAL TAB SHEET
RFP 2017-01
VENDOR PROPOSAL COST
Public Safety Solutions, Inc. $48 ,850
Solutions for Local Government, Inc. $66,880
VFIS $70,500
($58,000 plus travel expenses not to exceed $12,500)
Kramer & Associates Group $84,700
Emergency Services Consulting International $152,746
Bravo Maritime Group , Inc. $182 ,000
120417 HC BOC Page 75
PROPOSAL FORM
Bids will be received via email until 5:00 pm on November 6 , 2017 to Brenda Stancil, Emergency
Services Administrator at bstancil@harnett.org.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid format, etc. will make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Harnett shall
reserve the right to reject any or all bids.
TOT AL COST OF PROPOSAL
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known to no one outside the undersi ---=----..J•/'? knowledge all requirements have been complied with.
e best of my
Date ~d~,k-Pffuthorized Signature ---"""'~....::.........r=....L...-'--~"----"~---___;:;..._
Receipt of the following addendum is acknowledged :
Addendum No. _{l._·_._.f __ f{: ___ _
Addendum No. _______ _
Addendum No. _______ _
Date:---------~
Date:----------
Date: _________ _
120417 HC BOC Page 76
-)~'
PROPOSAL FORM
Bids will b e received via email until 5 :00 pm on November 6, 201 7 to Brenda Stancil, Emergency
Services Administrator at bstancil@harnett.org.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid format, etc. will make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Harnett shall
reserve the right to submit any or all bids.
TOT AL COST OF PROPOSAL
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known to no one outside the
knowledge all requirements have been complied with.
Date November 6, 2017 ---------
Receipt of the following addendum is acknowledged:
Addendum No. --------
#1 Date: ----------October 17, 2017
Addendum No. Date: ------------------
Addendum No. -------Date: ----------
120417 HC BOC Page 77
vr::rs
PROPOSAL FORM
Bids will be received via email until 5:00 pm on November 6, 2017 to Brenda Stancil, Emergency
Services Administrator at bstancil@hamctt.org.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations , changes
in bid format, etc. will make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested . The County of Hamett shall
reserve the right to reject any or all bids.
TOT AL COST OF PROPOSAL $!18.000. PLUS TRAVEL
EXPENSES NOT TO EXCEED
~
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known lo no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with. ¥3} .
Date 10/18/17 AuthorizedSignature ~~/ r Receipt of the following addendum is acknowledged:
Addendum No.--------
Addendum No.--------
Addendum No.--------
Harnett County, North Carolina,
Proposal for Consulting Services
Date:----------
Date: ----------
Date:----------
16
120417 HC BOC Page 78
PROPOSAL FORM
Bids will be received via email until 5:00 pm on November 6 , 2017 to Brenda Stancil, Emergency
Services Administrator at bs tanc il@harne tl.orn.
Use this fonn only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid format , etc. will make it difficult to evaluate bids . All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Harnen shall
reserve the right to reject any or all bids.
TOTAL COST OF PROPOSAL $._----"-84"""''"'"7.;::.0-=-0-'N-=-e=g=o=-=t=ia=b~le::;__ __
The County may award a contract for all or pan of the items specified.
I certify that the contents of this bid are known to no one ourside the undersigned, and to the best of my
knowledge all requirements have been complied with.
Date __ 10_/_3_1/_2_0_1_7 __ Authorized Signature
Receipt of the following addendum is acknowledged:
ESCI Q&A Undated
Addendum No. Date:---------
SLG Inc Addendum No. ______ _
Addendum No.-------
Harnett County Emergency Services
Q&AUndated
Date:---------
Date: ________ _
18
120417 HC BOC Page 79
PROPOSAL FORM
Bids will be received via email untiJ 5:00 pm on November 6, 2017 to Brenda Stancil, Emergency
Services Administrator at bstancil@hamett.org.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid format, etc. wil1 make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Hamett shall
reserve the right to reject any or all bids .
TOTAL COST OF PROPOSAL $._l S_1~,1~f:,___'-1_fo __
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known to no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with . ---~ ~ \ r
,, I --I
Date / () · Z 6 '{ + Authorized Signature .! -"") d ---""7'
: -~,
Receipt of the following addendum i s acknowledged:
Addendum No. ______ _
Addendum No. ______ _
Addendum No. ______ _
Date:----------
Date:----------
Date: ----------
120417 HC BOC Page 80
• -.
Harnett County -
Emergency Management Services Study
RFP# 2017-1 6 November 2017
PROPOSAL FORM
Bids will be received via email until 5:00 pm on November 6, 2017 to Brenda Stancil, Emergency
Services Administrator at bstancil@harneu.org.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid formal, etc. will make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Hamett shall
reserve the right to reject any or aJI bids.
TOT AL COST OF PROPOSAL s._...!-l ~~~~) .l,,!....o .!::::..o~o-=-, .l.,£.o=o-
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known to no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with. ~----/ ,f 1
Date 0 4:' /lo V ;)0/ 1-Authorized Signature ~ -#-,,
Receipt of the following addendum is acknowledged:
Addendum No. _..:bl:..,.O~l __ r'----0.::.-LI _
Addendum No.-------
Addendum No.-------
Date: ti CJ C[ :)orf
Date:---------
Date: ----------
18
------------------~
Use or disclosure of data contained on th is page is subject to the restriction on th e cover sheet of this proposal.~
ffir-t/1 120417 HC BOC Page 81
Agenda Item
Harnett
~""COUNTY
-.--~--NORTH CAROLINA
A RESOLUTION TO CHANGE THE TIME OF THE
DECEMBER 18, 2017 REGULAR MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
5-M
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS , Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may change the place or time of a particular regular meeting by
resolution: that the Board has determined that it will meet at 5:30 pm for its regular scheduled
evening meeting of Monday, December 18 , 2017.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett
County that the time of its regular meeting scheduled for Monday, December 18, 2017 is hereby
changed to 5 :30 pm; that this Resolution shall be filed with the Clerk to the Board, posted at the
regular meeting place and forwarded to all parties on the County 's Sunshine Li st.
Adopted by the Hamett County Board of Commissioners in regular session, this 4th day
of December 2017.
HARNETT COUNTY BOARD OF COMMISSIONERS
By: -------------------
Gordon Springle, Chairman
Attest:
Margaret Regina Wheeler, Clerk
stro ng roots • new gro wt h
www.harn ett.org
120417 HC BOC Page 82
AGENDA ITEM 7
DECEMBER 4, 2017 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY C OMMITTEE
There are three (3) vacancies on this committee.
HARNETT COUNTY AIRPORT COMMITTEE
There is one (1) vacancy for a member representing District 5 on this committee.
We will need a member representing District 1 appointed December 2018 .
HARNETT COUNTY BOARD OF ADJUSTMENT
There is one (1) vacancy for an alternate members representing District 3 on this board.
HARNETT COUNTY COUNCIL FO R WOMEN
There are three (3) vacancies on this council.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
El aine Bl ackman and David Hesse lme yer would like to be reappointed to this B oar d
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
T he Committee asks th at D enise N ewkirk be r emoved from thi s b oard due to mo ving to
ano ther co unt y.
There are four (4) vacancies on this committee.
MID -CAROLINA AGING ADVISORY COMMITTEE
There are two (2) vacancies on this committee.
NURSING H O ME COMMUNITY ADVI SORY COMMITTEE
There is one (1) vacancy on this board.
Page 1 -Appo intments
120417 HC BOC Page 83
~~ HARNETT COUNTY Agenda Item 8 1
Harnett FINANCIAL SUMMARY REPORT
COUNTY
1'.1 f:TM CARO l~A
September, 2017
GENERAL FUND
FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE2016 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year
Governing Body $ 208,357 $ 272,690 $ 325,151 $ 117,539 36.15% $ 117,241
Administration 294,293 404,153 502,462 142,092 28.28% 118,902
Legal Services 53,919 95,207 160,511 59,016 36.77% 53,016
Human Resources 205,162 257,066 286,243 84,276 29.44% 71,134
Board of Elections 381,191 415,400 528,246 85,965 16.27% 80,295
Finance 811,001 848,360 1,021,531 273,741 26.80% 232,659
Insurance -Retirees 4 15,000 520,000 107,456 20.66% 59,414
Clerk of Court 81,438 92,784 102,625 29,083 28.34% 30,553
Tax 1,709,486 1,594,220 1,743,220 389,606 22.35% 405,732
General Services 158,173 156,539 188,368 38,284 20.32% 30,113
Fleet Maintenance 543,249 540,424 610,237 112,127 18.37% 120,833
Transportation 1,523,150 1,707,476 1,482,960 291,136 19.63% 290,925
Transportation -Admin 194,529 247,359 283,858 62,993 22.19% 34,580
Facilities Maintenance 3,667,427 2,700,087 2,894,508 846,486 29.24% 493,740
Register of Deeds 759,735 769,621 837,668 149,878 17.89% 140,713
Information Technology 1,787,734 1,962,777 2,218,957 585,159 26.37% 583,245
GIS 581,109 592,936 656,685 157,464 23.98% 142,810
Sheriff 9,677,549 9,596,512 10,577,849 2,184,650 20.65% 1,943,267
Campbell Deputies 442,623 461,128 521,648 102,107 19.57% 90,474
Sheriff's Department Grants 26,924 19,237 22,240 7,337 32.99%
Child Support Enforcement 66,653 79,381 84,647 15,402 18.20% 14,308
Communicat ions 1,624,091 1,648,761 1,925,480 426,932 22.17% 373,864
School Resource Officers 682,489 738,896 778,555 166,694 21.41% 140,259
Jail 4,551,465 4,669,491 5,304,517 1,209,601 22.80% 1,064,364
Emergency Services 730,739 829,545 1,067,408 236,340 22.14% 182,888
Emergency Services Grant 58,000 18,959 9,387 49.51%
Emergency Medical Service 4,414,723 6,296,462 6,994,743 1,448,322 20.71% 1,275,668
EMS Transport 1,151,492 14 14
Rescue Districts 3,361,704 3,361,704 3,462,557 821,641 23.73% 840,425
Animal Services 438,575 437,729 514,075 92,752 18.04% 98,913
Medical Examiner 89,900 65,900 90,000 9,000 10.00% 13,650
JCPCAdmin 6,886 5,016 5,037 285 5.66%
Public Safety Appropriations 71,908 75,361 75,000 1,003 1.34% 15,198
Emergency Telephone System
Radio System
Harnett Regional Jetport 198,422 189,136 204,479 55,066 26.93% 42,052
Soil & Water 178,736 177,452 198,518 26,720 13.46% 36,047
Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000
Forestry Program 101,648 100,108 115,111
Economic/Physica l Dev. App . 509,983 575,679 575,000 53,170 9.25% 91,791
U:\My Oocu ment s\Monthty Reports\2017 -2018\Sept ember 2017 · Financial Statements 1 120417 HC BOC Page 84
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
"40 1 (ARO! l'lA
September, 2017
GENERAL FUND
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Department FYE 2016 Percent
UNAUDITED Adjusted Budget Activity Last Fiscal Year
to Date
Industrial Development 436,558 1,017,433 1,266,367 153,798 12.14% 186,831
Development Services 1,309,860 1,363,085 1,544,371 326,071 21.11% 297,159
Community Development (BG) 192 19,116 31,997 1 0.00% 37
Abandoned MFG Home 32,171 23,216 24,126 4,774 19.79% 4,437
Cooperative Extension 314,013 364,853 441,981 73,254 16.57% 59,393
CCR&R -Block Grant 24,494 25,877 31,903 8,463 26.53% 3,905
CCR&R -United Way 150
Parents As Teachers 59,354
Adolescent Parenting 76,776 77,605 80,643 15,333 19.01% 15,216
4-H Teen Court & At Risk 72,035 45,234 55,741 9,232 16.56% 7,811
Child Care Youth Training
Race to the Top 4,034 657
Adolescent Parenting -BJRH
Special Programs 30,035 20,764 45,083 7,820 17.35% 4,398
Department on Aging 315,244 316,827 337,294 64,642 19 .16% 57,806
Family Caregiver Support 61,164 67,657 70,714 15,786 22 .32% 13,903
RSVP 77,511 83,864 90,228 15,768 17.48% 14,153
CAP -Disabled Adults 329,421 324,799 374,045 80,551 21.54% 63,502
Nutrition for Elderly 43 2,337 405,411 441,270 90,253 20.45% 88,777
Health 6,082,878 5,745,786 6 ,021,874 1,218,892 20.24% 1,137,188
Mental Health 605,679 605,679 605,679 151,420 25.00% 151,420
Social Services 10,324,942 12 ,2 16,121 12,667,464 2,429 ,102 19.18% 2,831,044
Public Ass istance 9,351,002 9,118,139 9,193,826 2,053 ,540 22 .34% 2,036,139
Veteran's Services 180,399 213 ,8 02 270,472 51,568 19.07% 39,450
Restitution 103,322 101,763 113,530 21,649 19.07% 19,846
Human Services App. 136,805 35,964 45,000 7,741 17.20% 12,741
Library 910,122 971,658 1,153,603 212,708 18.44% 198,039
Cultural & Recreational App . 153,000 185,000 150,000 150,000
Parks & Recreation 435,005 800,422 1,024,702 275,682 26.90% 241,371
Education
Board of Education -reserve 920,000
Board of Education -add teach 72,542 200,000
Board of Education -current 21,267,993 21,420,138 21,068,027 5,267,007 25.00% 5,355,035
Bo a rd of Education -capital 280,707 122,625 865,909 118,620 13.70%
Board of Education -teachers 993,967 1,055,200 2,199,000 1,055,200
Central Carolina -current 1,019,467 1,080,450 270,113 25.00% 254,867
Central Carolina -capital 26,197 30,000
Central Carolina -health sciencei 798 ,5 17 199,629
Central Carolina -work s
Central Carolina -DOT 70,000
Subtotal -Operating
$ 95,761,633 $ 101,127,029 $ 109,348,352 $ 23,346,498 21.35% $ Expenditures 23,732,384
U:\My Documents\Monthfy Reports\2017 -2018\September 2017 -Financial Statements 2 120417 HC BOC Page 85
~~ HARNETT COUNTY 11 /20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
i,.nnr-(ARO! J'oj~
September, 2017
GENERAL FUND
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Department FYE 2016
UNAUDITED Adjusted Budget Activity Percent
Last Fiscal Year to Date
lnterfund Transfers 2,145,446 3,6 28,409 1,026,667
Debt Service
Interest 4 ,745,868 3,797,744 5 ,086,417 47,057 0 .93% 21,157
Principa l 11,551,602 12,916,628 14,204,731 1,078,581 7 .59% 604,667
Cost of Issuance 213,601 (3,131) 1,300
Other Financ ing Uses 36,177,890
Contingency 479 ,3 07
Subtotal Other Financing
$ 54,834,407 $ 20,339,650 $ Uses : 20,797,122 $ 1,126,938 5.42% $ 625,824
Total Expenditures $ 150,596,040 $ 121,466,679 $ 130,145,474 $ 24,473,436 18.80% $ 24,358,208
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Source FYE 2016
Adjusted Budget Activity Percent UNAUDITED
to Date Last Fiscal Year
Ad Valore m Ta xes
Real and Personal $ 55,082,717 $ 56,335,636 $ 55,393,772 $ 3,883,240 7 .01% $ 4,998,615
Motor Vehicl es 6,190,412 6,637,839 6,146,212 1,2 19,740 19.85% 1,210,209
Sales Tax 19,279,813 20,5 18,531 20,655,250
Other taxes 1,220,493 1,209,416 1,325,000 300,009 22.64 % 287,756
Permits & Fe es 2,965,577 2,961,556 3,834,840 771,773 20.13% 775,880
Intergovernmental Revenue 20,274,012 18,900 ,426 21,596,407 3,084,982 14.28% 2,558,144
Sales & Services 9,204,896 9,662,383 8 ,286,349 1,467,409 17.71% 1,205,828
Other Reven ues 3,343,042 3,204 ,306 6,260,068 640,860 10.24% 478,238
Rents, Concession s & Fees 73,655 67,0 75 74,808 17,171 22 .95% 18,227
Subtotal -Operating
$ 117,634,617 $ 119,497,168 $ 123,572,706 $ 11,385,184 9.21% $ 11,532,897 Revenues
Investment Earnings 97,339 27 4 ,949 225,000 61,873 27.50% 27,101
Other Financing Sources 37,018,000 24,951
lnterfun d T rans fers 7,501 1,657,613 6,184,409 1,032 0 .02%
Fund Balance Appropriated 163,359
Subtotal Other Financing
$ 37,122,840 $ 1,957,513 $ 6,572,768 $ 62,905 0 .96% $ 27,101 Sources:
Total Revenues $ 154,757,457 $ 121,454,681 $ 130,145,474 $ 11,448,089 8.80% $ 11,559,998
Revenues over/ (under)
$ 4,161,417 $ {11 ,998 ) $ (13,025,347) $ (12,798,210) expenditures
U:\M y Documents\Monthty Reports\2017 . 2018\September 2017 -Fi nanclal Statements 3 120417 HC BOC Page 86
~--) HARNETT COUNTY 11/20/20 17
Harnett FINANCIAL SUMMARY REPORT
C O UN T Y
i,. IPH (AROll'O
September, 2017
GENERAL FUND
Cash and Investments
PNC Fidelity MBS NCCMT Total
September 2017 $ $ 52,430 $ 13,051,245 $ 13,984,535 $ 27,088,210
August 2017 $ $ 52,430 $ 12,825,076 $ 13,215,998 $ 26,093,504
July 2017 $ 257,261 $ 52 ,430 $ 12,833,501 $ 14,699,895 $ 27,843,087
June 2017 $ 7,182,432 $ 52,430 $ 12,833,501 $ 13,721,198 $ 33,789,562
lylay 2017 $ 2,108,133 $ 52,430 $ 12,883,875 $ 21 ,669,408 $ 36,713,847
April 2017 $ $ 102,890 $ 12,883,875 $ 29,247,908 $ 42,234,673
March 2017 $ 9,318,753 $ 50,000 $ 10,900,020 $ 28,346,806 $ 48,615,578
February 2017 $ 10,966,173 $ 50,000 $ 10,900,020 $ 23,550,367 $ 45,466,559
January 2017 $ 16,539,974 $ 50,000 $ 10,900,020 $ 21,778,696 $ 49,268,690
December 2016 $ 6,112,440 $ 50,000 $ 10,399,391 $ 20,139,559 $ 36,701,391
November 2016 $ $ 8,950,242 $ 10,149,294 $ 11,410,145 $ 30,509,681
October 2016 $ $ 11,893,456 $ 9,598,367 $ 4 ,576,239 $ 26,068,062
September 2016 $ $ 1,401,847 $ 9,611,806 $ 9 ,898,592 $ 20,912,246
August 2016 $ $ $ 10,830,323 $ 13,870,895 $ 24,701,218
July 2016 $ $ $ 10,288,522 $ 14,611,996 $ 24,9 00,517
June 2016 $ 4 ,836,176 $ $ 10,288,522 $ 15,052,435 $ 30,177,132
May 2016 $ $ $ 6,310,697 $ 22,909,111 $ 29 ,219,808
April 2016 $ $ $ 5,910,697 $ 28,256,262 $ 34,166,959
Cash Flow
$55,000,000
$45,000,000
$35,000,000
$25,000,000
$15,000,000
U:\My Documents\Monthly Reports\2017 · 2018\September 2017 · Financial Statements 4 120417 HC BOC Page 87
r-;-~
Harnett
COUNTY ---fl·CJ Tr' ( AROl l~A
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
GENERAL FUND
Estimated Fund Balance
11/20/2017
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
constraints placed on how fund balance can be spent. They are as follows:
Non-Spendable Fund Balance -
Re stricted Fund Balance -
Committed Fund Balance -
Assigned Fund Balance -
Unassigned Fund Balance -
Non Spendabl e
Restricted
Committed
Assigned
Unassigned
Total General Fund
General Fund Expenditures
Unassigned Fund Balance
as a % of Expenditures
This classification includes amounts that cannot be spent because they are either (a) not in spendable
form or (b) legally or contractually required to be maintained intact.
The classification includes amount that are restricted to specific purposes externally imposed by
creditors or imposed by law.
This classification represents the portion of fund balance that can only be used for specific purposes
imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an
ordinance, commit fund balance.
That portion of fund balance that the County intends to use for specific purposes. The County
Commissioners have the authority to assign fund balances .
This classification represents the portion of fund balance that has not been assigned to another fund or
is not restricted, committed, or assigned to specific purposes within the general fund.
2013 2014 2015 2016 IIN :~~~IEQ
$ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 232,245
$ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 9,068,575
$ $ $ $ $
$ $ 3,193,811 $ 2,600,000 $ $
$ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 32,547,008
$ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 41,847,828
$ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 $ 119,688,680
17.63% 18.13% 17.89% 23.44% 27.19%
U:\My Documents\Monthly Reports\2017 · 2018\September 2017 · Financia l Statements 5 120417 HC BOC Page 88
~~
Harnett
COUNTY - -~Oi:lfl--fAROtl~.&
21.00%
11.00%
1.00%
2013
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
2014
September, 2017
GENERAL FUND
Fund Balance %
2015
2016
2017
The Harnett County Board of Commissioners have approved a fund balance policy which strives to
maintain a minimum fund balance of 15%.
U:\Mv Ooc:uments\Monthly Reports\2017 -2018\September 2017 • financial Statements
11/20/2017
6 120417 HC BOC Page 89
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
~OIP fAROl 1'i,t.
September, 2017
PUBLIC UTILITIES FUND
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Department FYE2016
UNAUDITED Adjusted Budget Activity
Percent
Last Fiscal Year to Date
Admin/CSR/Meter Services $ 3,452,612 $ 4,557,855 $ 7,496,807 $ 545,190 7.27% $ 413,315
Water Treatment 4,376,387 4,701,727 5,669,326 1,118,9 28 19.74% 935,449
Wastewater Treatment 2,005 ,668 2,442,732 3,235,710 679,306 20.99% 441,299
Wastewater Trea tment SHWW 1,993,304 2,312,626 2,906,061 471,228 16.22% 338,602
Di stribution 3,634,241 4,079,847 4,597,259 869,790 18.92% 786,918
Collections 2,742,752 3,509,807 4,647,186 671,702 14.45% 539,911
Subtotal -Operating
$ 18,204,964 $ 21,604,594 $ 28,552,349 $ 4,356,144 15.26% $ 3,455,494
Expenditures
lnterfund Tran sfers 16,559,597
Depreciation 9,327,622 9,488,101
Debt Service 1,070,704 4,784 ,003 6,256,849 365,525 5.84% 273,979
Subtotal Other Financing
$ 10,398,325 $ 30,831,701 $ 6,256,849 $ 365,525 5.84% $ 273,979 Uses:
Total Expenditures $ 28,603,289 $ 52,436,295 $ 34,809,198 $ 4,721,669 13.56% $ 3,729,473
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Source FYE 2016 Percent
UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year
Intergovernmental Revenu e $ 3,703 $ 3,703 $ 3,703 $ $
Sa le s & Services 32,563,219 33 ,494,516 32 ,117,905 9 ,693,767 30.18% 7,510,664
Other Revenues 3,704,119 4,957,710 691,000 84,652 12 .25% 77,559
Rents, Concess. & Feees 2,105 (3,018) 4,292 192
Subtotal -Operating
$ 36,273,146 $ 38,452,911 $ 32,812,608 $ 9,782,711 29.81% $ 7,588,415 Revenues
Other Finance Sources 320,484
lnterfund Tran sfers 450,000 45,034
Fund Bala nce Appropri ated 1,996,590
Subtotal Other Financing
$ 770,484 $ 45,034 $ 1,996,590 $ $ Sources:
Total Revenues $ 37,043,630 $ 38,497,945 $ 34,809,198 $ 9,782,711 28.10% $ 7,588,415
Revenues over/ (under)
expenditures $ 8,440,341 $ (13,938,350) $ 5,061,042 $ 3,858,942
U:\My Documents\Monthly Reports\2017 -2018\September 2017 -Financial Statements 7 120417 HC BOC Page 90
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
~()IP~ r I-ROI l'I.C.
September, 2017
PUBLIC UTILITIES FUND
Cash and Investments
PNC Lockbox Money Mkt NCCMT Total
September 2017 $ 25,541,516 $ 6,526,813 $ 5,010,010 $ 27,553 $ 37,105,892
August 2017 $ 24,609,773 $ 6,454,907 $ 5,007,882 $ 27,402 $ 36,099,964
July 2017 $ 23,098,741 $ 5,739,955 $ 5,005,756 $ 26,874 $ 33,871,325
June 2017 $ 22,125,214 $ 5,549,386 $ 5,005,756 $ 26,474 $ 32,706,830
May 2017 $ 25,982,342 $ 5,236,513 $ 5,003,631 $ 624,363 $ 36,846,849
April 2017 $ 32,934,935 $ 4,914,027 $ 5,001,575 $ 614,100 $ 43,464,638
March 2017 $ 31,893,934 $ 9,713,915 $ $ 599,368 $ 42,207,217
January 2017 $ 34,586,445 $ 4,491,557 $ $ 588,277 $ 39 ,666,278
December 2016 $ 33,153,787 $ 4,255,513 $ $ 588,277 $ 37,997,576
February 2017 $ 35,929,010 $ 4,553,808 $ $ 588,943 $ 41,071,761
November 2016 $ 31,878,365 $ 4,312,453 $ $ 588,228 $ 36,779,046
October 2016 $ 31,059,095 $ 4,075,830 $ $ 585,783 $ 35,720,707
September 2016 $ 29,921,800 $ 4,030,784 $ $ 585,023 $ 34,537,607
August 2016 $ 30,074,922 $ 3,836,649 $ $ 585,023 $ 34,496,594
July 2016 $ 28,301,352 $ 3,467,807 $ $ 583,368 $ 32,352,527
June 2016 $ 27,213,474 $ 3,582,342 $ $ 583,368 $ 31,379,183
May 2016 $ 28,848,875 $ 3,432,473 $ $ 581,211 $ 32,862,559
April 2016 $ 30,683,192 $ 3,316,449 $ $ 577,919 $ 34,577,560
Cash Flow
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
U:\Mv Doc uments\Monthty Re port s\2017 -2018\September 2017 -Fina ncia l Statements 8 120417 HC BOC Page 91
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
~T.J..
N, 1 (ARO "•O.
September, 2017
SOLID WASTE FUND
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Department FYE 2016
UNAUDITED Adjusted Budget Activity
Percent
Last Fiscal Year to Date
Solid Waste $ 4,207,775 $ 6,129,550 $ 5,137,096 $ 813,204 15.83% $ 1,204,612
Subtotal -Operating
$ 4,207,775 $ 6,129,550 $ 5,137,096 $ 813,204 15.83% $ 1,204,612 Expenditures
Other Financing Uses
lnterfund Transfers
Depreciation 445,290
Debt Service 88,150 466,362 540,352 39,813 7.37% 54,951
Subtotal Other Financing
$ 533,439 $ 466,362 $ 540,352 $ 39,813 7.37% $ 54,951 Uses:
Total Expenditures $ 4,741,214 $ 6,S95,912 $ 5,677,448 $ 853,017 lS.02% $ 1,259,563
FYE 2018
Total
Same Period Source FYE 2016
FYE 2017 FYE 2018
Percent
UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year
Taxes $ 268,129 $ 282,599 $ 250,000 $ $
Intergovernmental Revenue 133,790 60,036 90,000
Sales & Services 5,313,693 5,731,760 5,335,248 737,572 13.82% 800,691
Other Revenues 139,437 2,472,394 700 5,721 817.29% 383
Rents, Concess. & Feees 1,291 2,548 1,500 48 3.20% 1
Subtotal -Operating
$ 5,856,340 $ 8,549,337 $ 5,677,448 $ 743,341 13.09% $ 801,075 Revenues
Other Finan ce Sources 917
lnterfund Transfers
Fund Balance Appropriated
Subtotal Other Financing
$ 917 $ $ $ $ Sources:
Total Revenues $ 5,857,257 $ 8,549,337 $ 5,677,448 $ 743,341 13.09% $ 801,075
Revenues over/ (under)
expenditures $ 1,116,043 $ 1,953,425 $ (109,676) $ (458,488)
U:\My Oocuments\Mont hly Reports\2017 . 2018\September 2017 . Financial St atements 9 120417 HC BOC Page 92
r-:;-;~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY ---h l ( HO I ~A
September, 2017
SOLID WASTE FUND
Cash and Investments
PNC BB&T First Bank NCCMT Total
September 2017 $ $ 936,540 $ 886,499 $ 66,681 $ 1,889,720
August 2017 $ $ 624,648 $ 866,139 $ 66,634 $ 1,557,421
July 2017 $ $ 804,053 $ 846,637 $ 944 $ 1,651,635
June 2017 $ 189,827 $ 873,490 $ 822,923 $ 944 $ 1,887,184
May 2017 $ 146,657 $ 849,369 $ 798,541 $ 295,485 $ 2,090,052
April 2017 $ 252,605 $ 813,116 $ 768,637 $ 235,646 $ 2,070,004
March 2017 $ 697,465 $ 796,560 $ 738,482 $ 316,381 $ 2,548,889
February 2017 $ 1,010,246 $ 774,615 $ 715,054 $ 316,381 $ 2,816,296
January 2017 $ 933,046 $ 733,821 $ 679,357 $ 240,324 $ 2 ,586,547
December 2016 $ 1,221,468 $ 712,874 $ 660,335 $ 159,310 $ 2,753,988
November 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324
October 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800
September 2016 $ 723 ,455 $ 703,192 $ 649,795 $ 159,310 $ 2,235,752
Augu st 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774
July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4,902 $ 1,892,893
June 2016 $ 953,476 $ 595,845 $ 549,127 $ 4,902 $ 2,103,350
M ay 2016 $ 1,030,073 $ 577,2 11 $ 534,53 2 $ 254,500 $ 2,396,316
April 2016 $ 1,106,636 $ 5 55,533 $ 517,18 2 $ 185,53 2 $ 2,364,882
Cash Flow
$3,000,000
$2,000,000
$1,000,000
U:\My Documents\Monthly Reports\2017 -20 18\September 2017 · Financial Statements 10 120417 HC BOC Page 93
~~
Harnett
COU N T__!
t,. I~ ,-( AROl J',A
Fixed Cost
Category
Claims Funded
Transf er to Capita l Reserve
Total Expenditures
Source
De partmental Ch arge
Other revenues
Fund Bala n ce Appropriated
Total Revenues
Revenues over/ (under)
expenditures
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
WORKER'S COMPENSATION FUND
FYE2017 FYE2018 FYE 2018
FYE 2016 UNAUDITED Adjusted Budget Activity
$ 21,000 $ 198,426 $ 32,000 $ 158,403
1,243,316 3,010,116 1,093,000 2 50,000
455,537
$ 1,264,316 $ 3,208,542 $ 1,580,537 $ 408,403
FYE 2017 FYE 2018 FYE 2018
FYE 2016 UNAUDITED Adjusted Budget Activity
$ 1,711,483 $ 1,599,984 $ 975,000 $ 206,670
441,714 2,563 ,155 150,000 21 ,913
455,537
$ 2,153,197 $ 4 ,163,139 $ 1,580,537 $ 228,583
$ 888,881 $ 954,597 $ (179,820)
U:\Mv Ooc.uments\Monthly Reports\2017 . 2018\Sept em be r 2017 • Financial Statements
11/20/2017
Total
Same Period Percent
to Date
Last Fiscal Year
495.01% $ 7 ,000
22.87% 130,919
25.84% $ 137,919
Total Same Period
Percent
to Date Last Fiscal Year
21 .20% $ 242,391
14.61% $ 40,319
14.46% $ 282,710
$ 144,791
11 120417 HC BOC Page 94
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
kOfHH (.HO!l''O.
September, 2017
WORKER'S COMPENSATION FUND
Cash and Investments
PNC NCCMT Total
September 2017 $ 2,730,366 $ 1,211,772 $ 3,942,138
August 2017 $ 2,814,262 $ 1,211,772 $ 4 ,026,034
July 2017 $ 2,759,812 $ 1,211,772 $ 3,971,584
June 2017 $ 2,904,633 $ 1,211,772 $ 4,116,405
May 2017 $ 2,809,436 $ 1,211,772 $ 4,021,208
April 2017 $ 265,521 $ 1,211,772 $ 1,477,293
March 2017 $ 2,833,889 $ 1,211,772 $ 4,045,661
February 2017 $ 2,717,622 $ 1,211,772 $ 3,929,394
January 2017 $ 2,768,040 $ 1,211,772 $ 3,979,812
December 2016 $ 2,687,499 $ 1,211,772 $ 3,899,271
November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066
October 2016 $ 2,487,719 $ 1,211,772 $ 3,699,491
September 2016 $ 2,533,314 $ 1,211,772 $ 3,745,086
August 2016 $ 1,669,764 $ 1,211,772 $ 2,881,536
July 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786
June 2016 $ 1,624,481 $ 1,211,772 $ 2,836,253
May 2016 $ 1,692,068 $ 1,211,772 $ 2,903,840
April 2016 $ 1,643,553 $ 1,211,772 $ 2,855,325
Cash Flow
$5,000,000
$4,000,000
$3,000,000
$2,000,000
U:\My Oocuments\Monthty RePorts\2017 -2018\September 2017 -Financial Statements 12 120417 HC BOC Page 95
~~
Harnett
COUNTY
fARfll lliA
Liability as of July 1
Current year claims and
changes in estimates
Actual cla im payments
Liability as of end of month
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
WORKER'S COMPENSATION FUND
s 2,573,365
75,131
13,759
$ 2,634,737
Liability
# of Claims this
fiscal year
U:\My Docume nts\Monthty Reports\2017 -2018\Septemb@r 2017 -Financial Statements
11/20/2017
21
13 120417 HC BOC Page 96
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
Nf'U rAROI PU
September, 2017
EMPLOYEE CLINIC FUND
FYE 2017 FYE2018 FYE 2018 Total
Same Period Department FYE 2016
UNAUDITED Adjusted Budget Activity Percent
Last Fiscal Year to Date
Em p loyee Clinic $ 140,835 $ 150,473 $ 175,301 $ 34,346 19 .59% $ 25,132
Total Expenditures $ 140,835 $ 150,473 $ 175,301 $ 34,346 19.59% $ 25,132
FYE 2017 FYE 2018 FYE 2018 Total
Same Period Source FYE2016 UNAUDITED Adjusted Budget Activity Percent
Last Fiscal Year to Date
Departmental Charge $ 242,612 $ 172,135 $ 175,301 $ 37,785 21.55% $ 36,390
Other revenues
Fund Ba lance Approp riated
Total Revenues $ 242,612 $ 172,135 $ 175,301 $ 37,785 21.55% $ 36,390
Revenues over/ (under)
expenditures $ 101,777 $ 21,662 $ 3,439 $ 11,258
U:\Mv Documents\Mo nth ly Reports\2017 • 2018\Sep tember 2017 -Financia l Statl!ments 14 120417 HC BOC Page 97
~~
Harnett
C O U N TY
' H (AIWll'IA.
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
Ap r il 2016
$685,000
$680,000
$675,000
$670,000
$665,000
$660,000
$655,000
$650,000
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
EMPLOYEE CLINIC FUND
Cash and Investments
PNC
$ 640,059 $
$ 639,388 $
$ 627,671 $
$ 638,529 $
$ 643,317 $
$ 645,207 $
$ 642,930 $
$ 644,551 $
$ 641,202 $
$ 641,529 $
$ 644,850 $
$ 646,455 $
$ 647,665 $
$ 645,243 $
$ 643,903 $
$ 640,890 $
$ 629,731 $
$ 634,966 $
Cash Flow
U:\My Oocumenu\Monthfy Reports\2017 · 2018\September 2017 · Financial Statements
11/20/20 17
NCCMT Total
29,241 $ 669,300
29,241 $ 668,629
29,241 $ 656,913
29,241 $ 667,771
29,241 $ 672,559
29,241 $ 674,448
29,241 $ 672,171
29,241 $ 673,792
29,241 $ 670,443
29,241 $ 670,770
29,241 $ 674,091
29,241 $ 675,697
29,241 $ 676,906
29,241 $ 674,484
29,241 $ 673,145
29,241 $ 670,132
29,241 $ 658,972
29,241 $ 664,207
1 5 120417 HC BOC Page 98
~~
Harnett
COUNTY --
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2016
December 2016
November 2016
October 2016
September 2016
250
200
150
100
50
0
HARNETI COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
EMPLOYEE CLINIC FUND
Employee Clinic Utilization
I # of Visits I
133
142 Health Prevention
132
120
185 # Flu shots
109
201
198
177 # Pneumonia shots
165
141
116
150
Patient Flow
U:\My Oocument.s\Monthty Repo rt s\2017 · 2018\September 2017 -Financial Statement s
11 /20/201 7
16 120417 HC BOC Page 99
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
C OUNT Y
NORll• tllO It.A
September, 2017
MEDICAL INSURANCE FUND
FYE 2017 FYE 2018 FYE 2018
Total
Same Period Category FYE 2016 UNAUDITED Adjusted Budget Activity
Percent
Last Fiscal Year
to Date
Pa id Claims $ 6,818,253 $ 6,839,112 $ 7,150,000 $ 1,394,700 19.51% $ 1,833,3 03
Fi xe d Cost 634,709 704,945 882,000 199,948 22.67% 174,908
Wellness 8,355 2,919 10,000 762
Total Expenditures $ 7 ,461,317 $ 7,546,976 $ 8 ,042,000 $ 1,594,648 19.83% $ 2,008,973
FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Percent UNAUDITED Adjusted Budget Activity
to Date Last Fiscal Year
Medical Premium Equivilents $ 7,892,453 $ 7,994,131 $ 8,000,000 $ 2,195,699 27.45% $ 78,747
Other revenues 26,178 19,851 42,000 2 ,192 5 .22% 79,931
Total Revenues $ 7,918,631 $ 8 ,013,982 $ 8,042,000 $ 2,197,891 27.33% $ 158,678
Revenues over/ (under)
expenditures $ 457,314 $ 467,006 $ 603,243 $ (1,850,295)
U:\My Oocuments\Monthty Reports\2017 · 20 18\Sept ember 2017 · Financia l Stat ements 17 120417 HC BOC Page 100
~~
Harnett
COUNTY
hQP t• A L lhA
September 2017
August 2017
July 2017
June 2017
May 201 7
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
$2,700,000
$2,500,000
$2,300,000
$2,100,000
$1,900,000
$1,700,000
$1,500,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
MEDICAL INSURANCE FUND
Cash and Investments
PNC NCCMT
2,511,895 $ 543,297 $
2,336,726 $ 543,297 $
2,199,920 $ 543,297 $
1,911,518 $ 543,297 $
2,028,010 $ 543,297 $
2,033,963 $ 543,297 $
1,870,174 $ 543,297 $
2,024,627 $ 543,297 $
2 ,084,544 $ 543,297 $
2,014,553 $ 543,297 $
1,952 ,986 $ 543,297 $
1,869,553 $ 543,297 $
1,877,798 $ 543,297 $
1,125,368 $ 543,297 $
967,054 $ 543,297 $
1,035,4 76 $ 543,297 $
866,947 $ 543,297 $
964,355 $ 543,297 $
Cash Flow
U:\M y Documents\M ont hty Reports\2017 -20 18 \September 20 17 -Financial Statements
11/20/2017
Total Number of Months
Average Monthly Cost on Hand
3,055,192 4.61
2,880,023 4.35
2,743,218 4 .14
2,454,816 3 .71
2,571,307 3 .88
2,577,260 3.89
2,413,471 3 .65
2,567,925 3.88
2,627,841 3.97
2,557,850 3 .86
2,496,283 3.77
2,412,851 3.64
2,421,096 3 .66
1,668,665 2 .52
1,510,351 2 .28
1,578,773 2 .3 8
1,410,244 2 .13
1,507,653 2.28
18 120417 HC BOC Page 101
~~
Harnett
COUNTY
L September 2017 ~
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
Year to Date (membership
= avg)
175%
150%
125%
100%
75%
50%
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
MEDICAL INSURANCE FUND
Medical Paid Claims Summary
Employees&
Total
Pre-65 Membership
Net Paid Claims Fixed Cost
Retirees
862 1,315 $ 614,099 .71 $ 65,346.44
861 1,316 $ 465,032 .05 $ 62,291.38
863 1,319 $ 565,579.25 $ 62,926.27
858 1,309 $ 707,456.46 $ 63,092.85
859 1,308 $ 585,092.44 $ 59,071.95
850 1,288 $ 426,323.43 $ 60,687.61
847 1,280 $ 700,824.81 $ 62,056.67
838 1,270 $ 697,396.28 $ 38,867.77
843 1,275 $ 451,584.71 $ 46,679.99
843 1,271 $ 562,043.76 $ 50,371.79
841 1,265 $ 450,496.19 $ 58,2 45.17
835 1,253 $ 475,315.79 $ 93,186.53
830 1,242 $ 949,451.70 $ 58,166.03
827 1,238 $ 472,478.84 $ 58,462.25
830 1,237 $ 567,120.08 $ 117,732.75
826 1,201 $ 749,785.30 $ (48,146 .18)
821 1,195 $ 644,458.97 $ 18,765.56
819 1,190 $ 846,544.07 $ 59,316.96
842 1,265 $10,931,083.84 $ 987,121.79
Medical Plan loss Ratio
U:\My Document s\Monthly Reports\2017 -2018\September 2017 -Financial Statements
11/20/2017
Loss Premium
Ratio Equivalent
92.57% $ 734,013 .78
72.08% $ 731,553.84
85.73% $ 733,143.41
104.82% $ 735,091.65
99.37% $ 648,269.01
74.69% $ 65J,008.78
120.25% $ 634,433.13
116.07% $ 634,310.54
79.47% $ 626,993 .27
96.89% $ 632,074.10
80.80% $ 629,611.56
90.35% $ 629,233.60
161.13% $ 625,355.69
85.98% $ 617,534.95
110.59% $ 619,266.87
112.65% $ 622,838.33
121.42% $ 546,217.69
166.24% $ 544,921 .50
102.77% $11,596,871.70
19 120417 HC BOC Page 102
~~
Harnett
COU N TY ---
._ l '1,RO l'i~
Category
Paid Cl a ims $
Fixed Cost
Total Expenditures $
Source
Dental Premi u m Equ ivilents $
Othe r revenues
Total Revenues $
Revenues over/ (under)
expenditures $
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
September, 2017
DENTAL INSURANCE FUND
FYE 2017 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget
295 ,849 $ 374,180 $ 325,000 $
36,698 37,022 50,000
332,547 $ 411,202 $ 375,000 $
FYE 2018 FYE 2016 FYE 2017
UNAUDITED Adjusted Budget
369,211 $ 490,944 $ 375,000 $
369,211 $ 490,944 $ 375,000 $
36,664 $ 79,742 $
U:\Mv Oocuments\Monthty Reports\2017 • 2018\Sept ember 2017 · Financial Statements
11/20/2017
FYE 2018 Total
Same Period
Activity Percent Last Fiscal Year to Date
106,162 32.67% $ 91,812
11,707 23 .41% 7,101
117,869 31.43% $ 98,913
FYE 2018 Total Same Period Percent Activity to Date Last Fiscal Year
120,495 32.13% $ 112,579
120,495 32 .13% $ 112,579
2,626 $ 13,666
20 120417 HC BOC Page 103
r-y~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
C OJ!.~
'-IIIT~ f AR(• T'1A
September, 2017
DENTAL INSURANCE FUND
Cash and Investments
PNC NCCMT Total Number of Months
Average Month Cost on Hand
September 2017 $ 318,326 $ $ 318,326 8 .98
August 2017 $ 331,188 $ $ 331,188 9.35
July 2017 $ 325,009 $ $ 325,009 9.17
June 2017 $ 315,701 $ $ 315,701 8.91
May 2017 $ 311,609 $ $ 311,609 8 .79
April 2017 $ 313,273 $ $ 313,273 8 .84
March 2017 $ 294,393 $ $ 294,393 8.31
February 2017 $ 296,096 $ $ 296,096 8.36
January 2017 $ 290,366 $ $ 290,366 8.19
December 2016 $ 290,231 $ $ 290,231 8 .19
November 2016 $ 280,718 $ $ 280,718 7.92
October 2016 $ 278,083 $ $ 278,083 7 .85
September 2016 $ 283,750 $ $ 283,750 8 .01
August 2016 $ 269,750 $ $ 269,750 7 .61
July 2016 $ 278,279 $ $ 278,279 7.85
Jun e 2016 $ 270,084 $ $ 27 0,084 7 .62
May 2016 $ 262,899 $ $ 262,899 7.42
April 2016 $ 259,621 $ $ 259,621 7 .33
Cash Flow
$350,000
$325,000
$300,000
$275,000
$250,000
U:\My Oocument s\Monthly Reports\2017 -20 18\September 2017 -Financial Statement s 21 120417 HC BOC Page 104
~~ HARNETT COUNTY 11 /20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
(HO!l~A
September, 2017
DENTAL INSURANCE FUND
Dental Paid Claims Summary
Total Total Net Paid
Fixed Cost
Loss Premium
Employees Membership Claims Ratio Equivalent
L September 2017 897 1,452 $ 40,606.95 $ 3,911.15 113.22% $ 39,318.72
August 2017 892 1,443 $ 42,338.35 $ 3,902.41 113.76% $ 40,647.93
July 2017 890 1,443 $ 37,352.60 $ 3,893.67 101.81% $ 40,511.14
June 2017 878 1,401 $ 31,838.61 $ 3,815.01 86.37% $ 41,280.65
May 2017 877 1,401 $ 29,071.76 $ 3,828.12 84.48% $ 38,943.34
April 2017 867 1,386 $ 30,843.30 $ 3,797.53 84.96% $ 40,772.75
March 2017 866 1,382 $ 37,039.68 $ 3,810.64 117.25% $ 34,840.92
February 2017 853 1,366 $ 29,052.10 $ 3,731.98 89.50% $ 36,632.24
January 2017 852 1,363 $ 24,691.39 $ 3,701.39 74.34% $ 38,194.96
December 2016 849 1,352 $ 30,584.03 $ 3,683.91 90.36% $ 37,925.31
November 2016 847 1,350 $ 27,494.20 $ 3,749.46 82.49% $ 37,877.15
October 2016 838 1,341 $ 20,172.90 $ 3,412.97 62 .44% $ 37,772 .52
September 2016 812 1,312 $ 38,929.95 $ 3,600.88 113.34% s 37,526.11
Augu st 2016 813 1,323 $ 35,594.70 $ 3,570.29 104.91% s 37,330.66
July 2016 810 1,316 $ 31,416.37 $ 4,006.42 93.83% s 37,7 52 .67
June 2016 671 1,114 $ 28,488.90 s 6,202.76 90.84% $ 38,188.97
May 2016 667 1,110 $ 22,062 .20 $ 3,084.92 84.50% s 29,760.98
April 2016 659 1,100 s 31,526.79 s 3,033 .66 115.55% $ 29,909 .42
Year to Date
$ $ $ (membership= avg) 824 1,331 569,104.78 68,737.17 94.47% 675,186.44
Dental Plan Loss Ratio
125%
100%
7S%
50%
!t-,.)~ /$-'Q ~~ t::,e, '!,,e, ,-->'lo " .... ~ ~~~ i..~ ,eq ,_q ($" ~<;>,. ~f I.~ ~<;>,. v 1l '<~ t::,->' ~ !t-.... ~ ,.,e ~ ~ !t-<:f ,.e o<!' ~'Q ~o '!,,e,
,eq
U:\My Documents\Monthty Re ports\2017 · 20 18\Sept ember 2017 • Financ ial Sta teme nts 22 120417 HC BOC Page 105
~~ HARNETT COUNTY 11/20/2017
Harnett FINANCIAL SUMMARY REPORT
COUNTY
t.. rt-r A5!0 I "iA
August, 2017
BOARD OF EDUCATION
FYE 2017 FYE 2018 FYE 2018 Total Same Period Fund Group FYE2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date
State Fund
Expenditures $ 115,268,881 $ 106,092,900 $ 125,587,942 $ 13,469,945 10.73% $ 102,207,084
Revenues $ 115,268,88 1 $ 106,100,707 $ 125,587,942 $ 13,476,854 10.73% $ 102,223,378
$ 7,807 $ 6,909 $ 16,295
Local Current Expense Fund
Expenditures 22,838,609 20,553,383 27,827,027 2,610,830 9.38% $ 19,2 79,878
Revenues 21,557,719 21,058,2 98 27,827,027 3,525,452 12.67% $ 21,520,806
$ (1,280,890) $ 504,915 $ $ 914,622 $ 2,240,928
Federal Grant Fund
Exp e nditures 11,365,474 10,646,92 1 13,5 23,581 1,036,280 7 .66% $ 9,658,731
Revenues 11,365,474 10,649,134 13,523,581 1,036,762 7 .67% $ 9,670,260
$ 2 ,213 $ $ 481 $ 11,528
Capital Outlay Fund
Expenditures 3,165,403 3,395,126 1,411,640 $ 2,990,946
Revenues 2,844,295 3,534,258 1,411,640 92 0.01% $ 2,681,150
$ (321,108) $ 139,132 $ 92 $ (309,796)
Child Nutrition Fund
Expenditures 10,013,377 9,236,883 11,365,310 528,746 4.65% $ 9,324,806
Revenues 10,608,154 10,202,351 11,365,3 10 229,843 2 .02% $ 9,246,428
$ 594,777 $ 965,468 $ $ (298,902) $ (78,378)
Dunn District Fund
Expenditures 304,258 250,473 282,502 24,216 8 .57% $ 292,697
Revenues 299,648 292,574 282,502 1,994 0 .71% $ 284,577
$ (4,609) s 42,101 $ (22,222) $ (8,120)
Local Restricted Fund
Expenditures 4,720,189 5,456,564 6,545,327 565,929 8.65% $ 3,813,528
Reven ues 5,253,011 6,017,872 6,545,327 357,550 5.46% $ 4 ,694,184 s 532,822 $ 561,307 $ $ (208,379) s 880,656
Total All Funds
Expenditures 167,676,190 155,632,250 186,543,328 18,235,946 9.78% 147,567,670
Revenues 167,197,18 1 157,855,193 186,543,328 18,628,547 9.99% 150,320,783
$ (479,009) $ 2,222,943 $ $ 392,601 $ 2,753,113
• l atest available numb ers from the Board of Education's web site .
U:\My Oocum ents\Month ly Reports\2017 -2018\September 2017 -financia l Statements 23 120417 HC BOC Page 106
~~
Harnett
C OU NT Y
"-· lH ft.ROll'O.
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
August, 2017
BOARD OF EDUCATION
Estimated Fund Balance
11/20/2017
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
constraints placed on how fund balance can be spent. They are as follows:
Non-Spendable Fund Balance -
Restricted Fund Balance -
Committed Fund Balance -
Assigned Fund Balance -
Unassigned Fund Balance -
Non Spendable
Re stricted
Committed
Assig ned
Unassigned
Total Gen eral Fund
General Fund Expenditures
Unas sign ed Fund Balance
as a% of Expend itures
This classification includes amounts that cannot be spent because they are either (a) not in spendable
form or (bl legally or contractually required to be maintained intact.
The classification includes amount that are restricted to specific purposes externally imposed by creditors
or imposed by law.
This classification represents the portion of fund balance that can only be used for specific purposes
imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an
ordinance, commit fund balance .
That portion of fund balance that the County intends to use for specific purposes. The County
Commissioners have the authority to assign fund balances.
This classification represe nts the portion of fund balance that ha s not been assigned to another fund or is
not restricted, committed, or assigned to specific purpose s within the general fund.
2013 2014 2015 2016 lfN :i~~IfP
$ 1,417,080 $ 2,130,098 $ 1,849,351 $ 1,796,064 $
$ 2,813 $ 67,971 $ 21,420 $ 25,507 $
$ $ $ $ $
$ 4,004,023 $ 3,508,927 $ 5,466,811 $ 3,845,000 $
$ 5,426,606 $ 3,000,000 $ 2,889,118 $ 3,274,629 $
$ 10,850,522 $ 8,706,996 $ 10,226,700 $ 8,941,200 $
$ 20,262,634 $ 22,848,788 $ 20,369,083 $ 23,089,579 $
26.78% 13.13% 14.18% 14.18% 0.00%
U:\My Documents\Monthly Repor,s\2017 -2018\September 2017 · Financial Statements 24 120417 HC BOC Page 107
~~
Harnett
COUNTY
~N!ll-! J..R(Hi'V
21.00%
11.00%
1.00%
2012
Month 1
Month 1 Revd
Month 2
Month 3
Month 4
Mont h 5
Month 6
Month 7
Month 8
Mo nth 9
Final
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
August, 2017
BOARD OF EDUCATION
Fund Balance %
2013
2014
2015
Public School Membership
ADM MLD ADM Change
20,483 20,615
20,469 20,573 (14)
20,563 20,566 94
20,538 20,554 (25)
20,443 20,480 (95)
20,340 20,310 (103)
20,280 20,325 (60)
20,271 20,282 (9)
20,236 20,259 (35)
20,201 20,182 (35)
0 20,182
U:\Mv Oocuments\Monthly Reports\2017 -2018\September 2017 -Finandat Statements
11/20/201 7
2016
MLDChange
(42) Fiscal Year 2016-2017
(7) Initial Allotment
(12) 20,850 (74)
(170)
15
(43)
(23)
(77)
0
25 120417 HC BOC Page 108
r-:;~
Harnett
~!Y
~ "t-(AROt!~~
21,000
20,500
20,000
19,500
HARNETT COUNTY
FINANCIAL SUMMARY REPORT
August, 2017
BOARD OF EDUCATION
Harnett County School Membership
U:\My Documents\Monthly Reports\2017 . 2018\Sept ember 2017 -Financial Sta tements
11/20/2017
ADM
a MLD
26 120417 HC BOC Page 109
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120417 HC BOC Page 110
Agenda Item 8 3
Harnett County Schools
Financials
September 30, 2017
Ty~_Qfi Purp . . · · ·· ·
.Fund Accf J ~e ·. ·. ·. '·· · · :-... '· · : .. l>escrlptJon . . ··
1 E 51 XX Regular Instructions Services $75,824,055.80 $13,689,151 .44 $62, 134,904.36
52XX Special Populations Services $13,194,103.00 $2,506,713.74 $10,687,389.26
53XX Alternative Programs and Services $4,040,768 .00 $990,493.16 $3,050,274.84
54XX School Leadership Services $8 ,292,609.00 $1,962,884.12 $6,329,724.88
58XX School-Based Support Services $10,022,354.00 $1 ,762,423.64 $8,259,930.36
61 XX Support and Development Services $627,867.00 $115,322.29 $512,544.71
62XX Special Population Support and Development Services $666,738.00 $127,787.75 $538,950.25
64XX Technology Support Services $1,240,060 .00 $271,371.30 $968,688.70
65XX Operational Support Services $9,251,907.00 $1,953,583.34 $7,298,323.66
66XX Financ ial and Human Resource Services $1,348,088.00 $354,179.11 $993,908.89
67XX Accountability Services $135,900.00 $34,889.52 $101,010 .48
68XX System -Wide Pupil Support Services $59,303.00 $14,853.18 $44,449.82
69XX Policy, Leadership and Public Relations Services $834,189.00 $205,201 .70 $628,987.30
72XX Nutrition Services $50,000.00 $13 ,197.88 $36,802 .12
E Total $125,587,941 .80 $24,002,052.17 $101,585,889.63
R 31XX State Public School Fund Revenue ($123,964,857 .00) ($24 ,019,944.66) ($99,944,912.34)
32XX Other State Allocations for Current Operations ($1,623,084.80) $0.00 ($1,623,084.80)
R Total {$125,587,941.80) {$24,019,944.66) {$101,567,997.14)
1 Total ($0.00) {$11,892.49) $17,892.49
2 E 51XX Regular Instructions Services $6,053,803.00 $405,270.62 $5,648,532 .38
52XX Special Populations Services $1,205,023 .00 $169,983.60 $1,035,039.40
53XX Alternative Programs and Services $393,575.00 $11,484.06 $382,090.94
54XX Schoof Leadership Services $1,261,124.00 $174,707.86 $1,086,416.14
55XX Co-Curr icular Services $887,624.00 $97,157 .56 $790,466.44
58XX School-Based Support Services $566,526.00 $26,413.84 $540,112.16
61 XX Support and Development Services $860,882.00 $152,058 .08 $708,823.92
62XX Special Population Support and Development Services $190,446.00 $37,411.15 $153,034.85
63XX Alternative Programs and Services Support and DevelopmE $10,024.00 $0.00 $10,024.00
64XX Technology Support Services $109,679.00 $23,752.25 $85,926 .75
65XX Operational Support Services $12,952,486.00 $2,526 ,086.12 $10,426,399.88
66XX Financial and Human Resource Services $1,288,098.00 $153,771.27 $1,134,326.73
67XX Accountability Services $135,656.00 $26,929.13 $108,726.87
68XX System-Wide Pupil Support Services $202,862.00 $49,565.33 $153,296.67
69XX Policy , Leadership and Public Relations Services $1,052,932.00 $146,583.92 $906,348.08
71XX Community Services $182,865.00 $27 ,552.21 $155,312.79
72XX Nutrition Services $23,422.00 $75.31 $23,346.69
81XX Payments to Other Governmental Units $450,000.00 $110,459 .92 $339,540.08
E Total $27,827,027.00 $4,139,262.23 $23,687,764.77
R 41XX Local Sources General ($23,817,027.00) ($5,267,006.72) ($18,550 ,020.28)
44XX Local Sources -Unrestricted ($260,000.00) ($33,692 .91) ($226,307.09)
49XX Special Revenue Services ($3,750,000.00) $0.00 ($3 ,750,000.00)
R Total ($27,827 ,027.00) {$5,300,699.63) ($22,526,327.37)
2Total $0 .00 ($1,161 ,437.40) $1,161,437.40
3 E 51XX Regular In struct ion s Services $901,630.08 $134,346 .68 $767,283.40 120417 HC BOC Page 111
52XX Special Popu lation s Services $3,626,388.26 $784,326.93 $2,842,061 .33
53XX Alternative Programs and Services $6,272,825.11 $870,465.81 $5,402,359.3 0
54XX Schoo l Leadership Services $6,000.00 $250.00 $5,750.00
58XX School-Based Support Services $355,106.29 $42,258.67 $312,847.62
61XX Support and Development Services $334,463.69 $320,305.41 $14,158.28
62XX Special Population Support ~nd Development Services $0.00 $0.00 $0.00
63XX Alternative Programs and Services Support and Developme $289,938 .34 $55,233.11 $234,705.23
65XX Operational Support Services $6,000.00 $18.74 $5,981 .26
66XX Financial and Human Resource Services $99,624.73 $21,947.70 $77,677.03
81XX Payments to Other Governmental Units $338,919.75 $0.00 $338,919.75
82XX Unbudgeted Funds $1,292,684.39 $0.00 $1,292,684.3 9
E Total $13,523,580.64 $2,229,153.05 $11,294,427.59
R 36XX Revenues from Federal Sources -Restricted Grants (Recei ($13,523,580.64) ($2,225,876.58) ($11,297,704.06)
R Total ($13,523,580.64) ($2,225,876.58) ($11,297,704.06)
3 Total $0.00 $3,276.47·-($3,278.47)
4 E 58XX School-Based Support Services $50,874.00 $0.00 $50,874.00
65XX Operational Support Services $683,398 .00 $0.00 $683,398.0~
90XX Capital Outlay $677,368.00 $0.00 $677,368.00
E Total $1,411,640 .00 $0.00 $1,411,640 .00
R 41XX Local Sources General ($1,253, 114.00) $0.00 ($1,253,114 .00)
44XX Local Sources -Unrestricted $0.00 ($136.69) $136.69
49XX Special Revenue Services ($158,526.00) $0.00 ($158,526 .00)
RTotal ($1,411,640.00) ($136.69) ($1,411,503.31)
4 Total I $0.00 ($13!U9) . $136.69
5 E 72XX Nutrition Services $10,765,310.00 $1,460,613.28 $9,304,696.72
81XX Payments to Other Governmental Units $600,000.00 $0.00 $600,000.00
E Total $11 ,365,310.00 $1,460,613.28 $9,904,696.72
R 38XX Other Revenues from Federal Sources -Restricted Grants ($8,291,110.00) ($1,234,803.73) ($7,056 ,306.27)
43XX Local Sources -Revenues ($2,499 ,600.00) ($279,602.15) ($2,219,997.85)
44XX local Sources -Unrestricted ($26,700.00) ($11,021.01) ($15,678.99)
48XX Local Sou rce s -Restricted ($2,900.00) $0.00 {$2 ,900.00)
49XX Special Revenue Services ($545,000.00) $0.00 ($545,000 .00}
R Total ($11,365,310.00) ($1,525,426.89) ($9,839,883.11)
5 Total $0 .00 ($64,813.61) $64,813.61
7 E 51XX Regular Instructions Services $219,542.00 $23,515.79 $196,026.21
53XX Alternative Programs and Services $25,132.00 $1 ,233.65 $23,898 .35
54XX School Leadership Services $7,500.00 $524.48 $6,975.52
55XX Co-Curricular Servi ces $28,127.50 $9,151 .26 $18,976.24
65XX Operational Support Services $2,000.00 $174.79 $1,825.21
69XX Policy, Leadership and Public Relations Services $200.00 $23.00 $177.00
E Total $282 ,501 .50 $34,622.97 $247 ,878 .53
R 41XX local Sources General ($282,301 .50) ($12,490.21) ($269,811 .29)
44XX Local Sources -Unrestricted ($200.00) ($325.58) $125.58
R Total ($282,501.50} ($12,815.79) ($269,685.71)
7 Total $0.00. $21,807.18 ($21 ,807.18)
8 E 51XX Regular Instructions Services $1,665,400.19 $285,353.67 $1,380,046.52
52XX Special Populations Services $489,669.49 $31 ,010.71 $458,658.78
53XX Altern ative Programs and Services $1,006,759.73 $171,467.19 $835,292.54
54XX School Leadership Services $154,303.22 $45,700.49 $108,602.73
55XX Co-Curricu lar Services $98,3 18:04 $24,415.42 $73,902.62
120417 HC BOC Page 112
58XX School-Based Support Services $190,301 .95 $45,100.02 $145,201 .93
62XX Special Populat ion Support and Development Serv ices $30,000 .00 $0.00 $30,000.00
63XX Alternative Programs and Services Support and DevelopmE $50,199.50 $4,702.95 $45,496.55
64XX Technology Support Services $1,375,919.23 $176,254.22 $1 , 199,665.01
65XX Operational Support Services $1,346,793.24 $327,639.75 $1,019,153.49
69XX Pol icy , Leadership and Public Relations Services $154.05 $0.00 $154.05
71XX Community Services $40,388 .00 $10,193.07 $30,194 .93
72XX Nutrition Services $97,120.00 $23,668.24 $73,451 .76
ETotal $6,545,326.64 $1 ,145,505.73 $5,399,820.91
R 32XX Other State Allocations for Current Operations ($1,086,479.00) ($126,656.43) ($959,822.57)
37XX Revenues from Federal Sources -Other Restricted Grants ($152,698 .35) ($152,698 .35) $0.00
38XX Other Revenues from Federal Sources • Restricted Grants ($236,071 .00) ($27,009 .04) ($209,061.96)
42XX Local Sources · Tuition and Fees ($15,526 .00) ($15,526 .00) $0.00
44XX Local Sources -Unrestricted ($150,037.70) ($63,400.64) ($86,637.06)
48XX Local Sources -Restricted ($779,626 .59) ($33,806.59) ($745,820.00)
49XX Special Revenue Services ($4,124,888.00) $0.00 ($4 ,124,888.00)
R Total ($6,54S,326 .64) ($419,097 .05) ($6,126,229.59)
8 Total $0.00 $726,408.68 ($726,408.68)
120417 HC BOC Page 113
Harnett County Schools
General Fund Balance Report
September 30, 2017
Funds
Local Public School Fund 2
Capital Outlay Fund 4
Dunn District Tax Fund 7
Total
Unassigned Fund
Balance
$3,138,944.00
$0.00
$286,163.00
$3,425,107.00
120417 HC BOC Page 114
Harnett County Department of Public Health Agenda Item 8 4 Activities Summary =..:.=::==-==::._-_...;~--..;_---
July 1, 2017 -June 30, 2018 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun h"oTAI AVG.
Front Desk -Check-in Aooointments 993 1364 1360 1206 4923 1230.8
Health Clinics
Adult Women Wellness Clinic 3 3 2 2 10 2.5
Care Coordination for Children (CC4C) 260 290 268 257 1075 268.75
Child Health -Sick Clinic 75 110 136 127 448 112
Child Health -Well Clinic 82 183 167 120 552 138
County Employee Health Clinic 132 142 222 406 902 225.5
Family Planning 150 185 150 140 625 156.25
Immunizations 180 312 501 351 1344 336
Maternity (Prenatal Clinic) 222 285 225 230 962 240.5
OB Care Management (OBCM) 210 173 156 138 677 169.25
Postpartum Home Visits 10 28 15 20 73 18.25
Refer/Repeat Pap 1 1 0 2 4 1
STD Services 100 142 108 98 448 112
TB Services 197 160 144 149 650 162.5
Welcome Baby Home Visits 10 30 15 21 76 19
Total Services 1632 2044 2109 2061 0 0 0 0 0 0 0 0 7846 1961.5
Reportable Disease Cases
Tuberculosis 0 0 0 0 0 0
HIV -(Quarterly reoort) 0 0 0 0 0 0
AIDS -(Quarterly report) 0 0 0 0 0 0
SYPHILIS -(Quarterly report) 2 1 0 0 3 0.75
OTHER STD's 13 21 16 12 62 15.5
Other (salmonella, campylobacter, etc) 3 3 2 0 8 2
Total Services 18 25 18 12 0 0 0 0 0 0 0 0 73 18.25
Health Education
Outreach 288 579 303 688 1858 464.5
Laboratorv Clients 589 830 793 711 2923 730.75
Laboratorv Tests 1269 1563 1352 1171 5355 1338.8
HIV Tests 141 186 155 137 619 154.75
WIC Active Participation 3019 3068 3054 9141 3047
Vital Statistics j
Births In County 49 39 40 45 173 43.25
Births Out of County 135 98 86 133 452 113
Deaths 67 67 66 63 263 65.75
Environmental Health
# of Improvement Aoos Confirmed 37 39 40 37 153 38.25
Number of Permits Issued 44 39 33 50 166 41.5
Number of Completions 45 52 38 41 176 44
Number of Existini:i Permits 22 30 23 50 125 31.25
Repair Permits Issued 15 5 3 3 26 6.5
Permits Denied 0 1 2 1 4 1
Food and Lodaina
Establishments lnsoect'd/Reinsoected 69 80 85 92 326 81.5
Visits / Critical Voliations Verfication 21 24 26 58 129 32.25
Private Water Supplies
Aoolications Received 14 17 2 2 35 8.75
updated 11/07/2017
120417 HC BOC Page 115
Agenda Item 8
SANDHILLS CENTER
Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse SeNices
910·673-9111 (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO
November 15, 2017
Ms. Kimberly Honeycutt
Hamett County Finance Officer
PO Box 759
Lillington, NC 27546
Dear Ms . Honeycutt:
RECEIVED
NOV 2 ~ 2017
HARNElT COUNTY
M.1tNAGER'S OFFICE
Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period September 30,
2017. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services
Report has been sent, on a quarterly basis , to each of the County Managers and County Commissioners in th e
Sandhills Area for a number of years. Please note that a revision to G.S. 122C-l 17(c), enacted by the 2006
General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically,
the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board
of County Commissioners at the next regularly scheduled meeting of the Board."
It should also be noted that the Statute requires that these Reports be submitted to the County Finance Officer
within 30 days of the end of each quarter of the fi scal year.
A review of the attached September 30, 2017, Quarterly Fiscal Report indicates the following:
Actual Revenues=$ 79,499,971
Actual Expenditures=$ 76,614,623
Revenue in Excess of Expenditure=$ 2,835 ,348
Should you have any question s on this Quarterly Fiscal Report, please feel free to contact myse lf or Hannah
Brown (Finance Director).
Thank you for your assistance in addressing the requirements of our fiscal reporting requirements.
Victoria Whitt
Chief Executive Officer
Attachment
cc: Paula Stewart, Hamett County Interim Manager
Joe Miller, Hamett County Commissioner
P.O. Box 9, West End, NC 27376
24-Hour Access to Care Line : 1-800-256-2452
TTY : 1-866-51 8-6778 or 711
SeNing Anson , Guilford , Harnett, Hoke , Lee, Montgomery,
Moore , Randolph & Richmond counties
C.'-.
1 ura c l -...__., J
ACCREl>ITll> --___ .....
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ACCR[DITID ACCll(Dfltl) _,.._
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5
120417 HC BOC Page 116
Quarterly Fiscal Monitoring Report
For The Period Ending September 30, 2017
Revenues
Medicaid Pass Thru
Budgeted Fund Balance
Other Local
Total Local Funds
Item
County Appropriations (by County Including ABC Funds)
Anson
Guilford
Harnett
Hoke
Lee
Montgomery
Moore
Randolph
Ric hmond
Total County Funds
Local Management Entity Systems Admin
Medicaid General Admin
Medicaid Mental Health/Substance Abuse Treatment Planning
Medicaid Intellectual/Developmental Disabilities Treatment Planning
Division of Medic al Assistance Risk Reserve Funding
Divi sion of Mental Hea lth/I ntellectual Developmental Disabilities/Substance
Abuse Services
Division of Medical As sistance Medicaid Capitation Funding
All Other State/Federal Funding
Total State and Federal Funds
Fund Balance
Medicaid
Budget
2017-2018
0
0
0
0
0
15,022,628
3,573,665
5,09 5,782
5,095,781
22 5,780,620
254 ,568 ,476
Actual Year
To Date
0
0
0
0
0
3,919,965
930,161
1,328,801
1,341,543
61,585,839
69,106,309
State
Budget Actual Year
2017-2018 To Date
100,000 0
513,805 116,666
613,805 116,666
55,000 13,7 50
9,674,000 2,418,506
199,679 49,920
58,000 0
240,000 60,000
60,775 15,193
303,546 0
844,000 211,030
142,500 35,625
11 ,577,500 2 ,804,024
90,000 0
39,692,724 4 ,882,904
4,857,805 2,540,068
44,640,529 7,422,972
0 0
Total Revenues j 254,568,4761 69,106,309! 56,831,834! 10,343,662!
Expenditures
local Management Entity Systems Admin 4,205,453 1,131,126
1ntergovernmental Transfer 0 0
Vledicaid General Admin 15,022,628 3,734,358
Vledicaid Mental Health/Substance Abuse Treatment Planning 3,573,665 1,116,831
v1edicaid Intellectual/Developmenta l Disabilities Treatment Planning 5,095,782 1,429,360
llledicaid Risk Reserve 5,095,781 0
'1edicaid Provider Payments 225,780,620 58,737,053
,tate/local Provider Paym ents 47,768,576 7,925,827
111 Other State/Federal Provider Payments 4,857,805 2,540,068
Total Expenditures 254,568,476 65,017,602 56,831,834 11,597,021
In Cash Balance
VI E-MCO Director
:: County Manager for ea ch co unty within the catchment area .
Total
-
116,666
116,666
13,750
2,418,506
49,920
-
60,000
15,193
-
211,030
35,625
2,804 ,024
0
3,91 9,965
930,161
1,328,801
1,341,543
4,882,904
61,585,839
2,540,068
76 ,529,281
79 ,449,971 !
1,131,126
0
3,734,358
1,116,831
1,429,360
0
58,737,053
7,925,827
2,540,068
76,614,623
2,835,348
120417 HC BOC Page 117