091817mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
September 18, 2017
The Harnett County Board of Commissioners met in regular session on Monday, September 18,
2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Gordon Springle, Chairman
Joe Miller, Vice Chairman
Abe Elmore, Commissioner
Howard Penny, Commissioner
Member absent: Barbara McKoy, Commissioner
Staff present:
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 7:00 pm. Commissioner Howard Penny led the
Pledge of Allegiance and invocation.
Chairman Springle called for additions and deletions to the published agenda. Mr. Jeffries
requested the Board move agenda item Consideration of Contract and Agreement by and
between the Town of Lillington and County of Harnett for exchange of real property tracts
immediately following closed session. Commissioner Elmore moved to approve the agenda as
amended. Commissioner Penny seconded the motion, which passed 4-0.
Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice
Chairman Miller seconded the motion that passed 4-0.
1. Minutes: September 5, 2017 Regular Meeting
2. Budget Amendments:
66 Health Department
Code 192-5300-420.30-04 Professional Services
192-0000-399.00-00 Fund Balance
69 Cooperative Extension
Code 110-0000-344.12-00 Agriculture
110-0000-344.17-00 Revenue- Horticulture
90,000 increase
90,000 increase
1,200 decrease
1,200 decrease
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 7
70 Sheriff Office
Code 110-5100-420.60-53
110-5100-420.58-01
110-5100-420.58-14
110-5100-420.60-36
110-0000-389.43-22
71 Sheriff Office
Code 251-5100-420.74-74
251-5100-420.90-10
251-0000-399.00-00
Dues & Subscriptions
Training
Travel
Uniforms
Interfund transfer
Capital Outlay
General Fund
Fund Balance Appropriated
73 Airport - Wind Cone Project
Code 110-6599-406.36-25 Operating Special Account
110-0000-331.83-12 Capital Projects
110-0000-389.71-00 Interfund Transfer Capital
74 Heath Department
Code 110-7600-441.33-45
110-0000-399.00-00
75 Health Department
Code 110-7500-441.33-45
110-7500-441.32-26
110-7500-441.33-45
110-7500-441.41-11
110-7500-441.55-12
110-7500-441.58-14
110-7500-441.60-33
110-7500-441.60-47
110-7500-441.60-54
110-7552-441-33-45
110-0000-399.00-00
Contracted Services
Fund Balance Appropriated
Contracted Services
Incentives
Contracted Services
Telephone & Postage
Printing & Binding
Travel
Materials & Supplies
Food and Provisions
Materials & Supplies Client
Contracted Services
Fund Balance appropriated
81 EMS Department
Code 110-5400-420.43-16 Maintenance & Repair
110-0000-356.30-00 Insurance Claim
82 Capital Project Fund
Code 334-8300-480.47-05
334-8300-480.36-11
334-8300-480.26-29
334.8300-480.36-11
Coats Erwin Middle
Harnett Central High
Highland Elementary School
Highland Middle School
5,000 increase
5,000 increase
7,000 increase
5,000 increase
22,000 increase
25,000 increase
22,000 increase
47,000 increase
10,317 increase
9,285 increase
1,032 increase
146,351 increase
146,351 increase
180 increase
1,500 increase
2,000 increase
558 increase
500 increase
2,000 increase
1,500 increase
500 increase
2,000 increase
1,332 increase
12,070 increase
258 increase
258 increase
77,019 decrease
1,875 decrease
60,761 increase
18,133 increase
3. Tax rebates, refunds and releases (Attachment 1)
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 7
4. Harnett County Emergency Management Services requested approval of the EMS
Emergency Response Vehicle Lease Agreement. This agreement is between the County
of Harnett and the seven Harnett County EMS Departments for the EMS Medicaid Cost
Settlement Program.
5. Harnett County .Engineer requested approval of the amendment of reimbursement with
Campbell for the planning, design, and permitting services for the construction of the
stadium sidewalks. The funding for the planning, design and permitting is entirely from a
grant the County received that was to be used to reimburse Campbell for the cost of the
construction of public roads adjacent to CUSOM.
6. Proclamation Congratulating the Dunn Angels 10 -Under All -Stars on Winning the 2017
Dixie Softball World Series Championship.
7. Harnett Area Rural Transit (HARTS) requested approval of the NC DOT FY 18 5311
grant agreement in the amount of $368,074. The County match is $56,338, which was
included in the FY 17-18 approved budget. The grant covers both capital and
administration costs associated with providing public transportation for the citizens of
Harnett County.
8. Harnett County Public Utilities requested authorization to apply for a $150,000 grant for
the purpose of developing an asset management plan that will consist of a complete
utility asset inventory to include the condition assessment of all critical assets. This asset
management plan will then become critical in formulating future asset replacement
strategies. This grant requires a local match, 20% maximum, determined by the funding
agency NC Division of Water Infrastructure. HCDPU intends to utilize the services of
WR Martin Consultants in the preparation of this application.
9. Harnett County Engineer requested tentative award of the architectural service contract to
Little Diversified Architectural Consulting for the new Government Complex and DSS
Renovations. The selection committee reviewed six (6) Statements of Qualification and
three firms were invited for interviews with the committee. Little was ultimately selected
because of their programming experience and two recent DSS projects, their innovative
design approach, and their attention to cost control. In order to optimize the new space
and to efficiently backfill the current DSS, additional programming is needed. At the end
of this programing phase, the budget allocation between the new construction and
renovation will be determined and architectural fees will be negotiated accordingly.
Chairman Springle presented the Proclamation Congratulating the Dunn Angels 10 -Under All -
Stars on Winning the 2017 Dixie Softball World Series Championship.
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 7
Chairman Springle opened the floor for informal comments by the public, allowing up to
3 minutes for each presentation up to 30 minutes.
Charlene Jones of 2370 Old Buies Creek Road asked if the County had plans to
organize the collection of donations to send to people devastated by storms in
Texas, Florida or Louisiana. Mr. Jeffries responded he was not aware of the County
being involved in any on-going collection efforts however, they are cooperating
with the American Red Cross and responding to their requests.
Rick Houp of 301 Coachman Way said the YMCA is above all things about
Christianity and about serving communities. He said the YMCA's mission
statement is to put Christian principles into practice through programs that build a
healthy spirit, mind and body for all.
Dr. Lavonda Fowler of 1000 West Harnett Street in Dunn thanked commissioners
for recent changes made related to the Harnett County Animal Shelter. She also
shared some of her concerns regarding the shelter.
Graham Price, Johnston County Animal Services Shelter Supervisor, talked about
Johnston County's recent participation in the 2017 NC Clear the Shelter event.
There were no appointments. Chairman Springle listed the current vacancies and asked the
public to consider serving on the various boards and committees.
Mr. Snow petitioned the Board for a hearing regarding a request received by the Harnett County
Register of Deeds for a refund of excise tax paid on a deed that was recorded in Harnett County
in error. NC G.S. 105-228.37 Refund of overpayment of tax states a board of commissioners
must conduct a hearing on a request for refund.
Chairman Springle called the hearing to order. No one was present on behalf of Orange Coast
Lender Services. Mr. Snow reviewed the details of the request. Orange Coast Lender Services
of Pittsburgh, PA recorded a deed and paid $172 for excise tax in Harnett County in June 2017.
Once they realized the deed had been recorded in the wrong county, Orange Coast Lender
Services did an Instrument of Correction in Harnett County showing that the deed was in error
and recorded the deed in Sampson County paying the $172 tax again. They then requested,
pursuant to the general statute, a refund of $172 for excise tax on the deed recorded in Harnett
County.
Mr. Snow said Orange Coast Lender Services have met all of the requirements and deadlines laid
out in the statute. The statute states, once all of the evidence has been considered, if the board of
commissioners decides that a refund is due, it must refund the overpayment, together with any
applicable interest, to the taxpayer. Staff believes this is the first time such has come before the
Harnett County Board of Commissioners. Mr. Snow noted Harnett County Register of Deeds
Kim Hargrove recommends refunding the excise tax. Excise taxes are split 50/50 between the
county and state. Discussions continued. Commissioner Elmore moved to table the item to see
if the Register of Deeds could recover half of the cost. The motion died due to the lack of a
second. Commissioner Penny moved to approve the refund of $172 plus interest; that the refund
is due and that we should pay it pursuant to the guidelines in the statute. Chairman Springle
seconded the motion that passed 3 to 1.
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 7
Mark Locklear, Development Services Manager, petitioned the Board for a public hearing
regarding proposed zoning change Case # RZ-17-352: Landowner/Applicant: Benjamin Lee
Murray; 3.71+/- acres; Pin # 0651-97-5662.000; From RA -40 to RA -30 Zoning District; SR #
1436 (Matthews Road); Neill's Creek Township.
Mr. Locklear reported this parcel is currently vacant. As per the application, the intent is to
utilize this property for residential purposes. A manufactured home is not permitted in RA- 40.
Within RA -30, doublewides are permitted provided they meet certain design criteria, min. 1 acre
& brick/ masonry underpinning are included in this. Surrounding land uses include
vacant/undeveloped and agricultural land as well as single-family residential uses consisting of
stick -built & manufactured homes. Public water is available and private septic tank will be
utilized.
Mr. Locklear stated that on September 5, 2017, the Harnett County Planning Board voted
unanimously (5-0) to recommend approval based on proposed use of single-family residential
therefore maintaining the compatibility between RA -40 and RA -30. He said no one attended the
meeting in opposition.
Mr. Locklear stated staff's evaluation as:
- The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community. REASONING: The impact to the surrounding community is
reasonable, as the requested rezoning district is similar in nature to the surrounding area.
The requested zoning district is COMPATIBLE with the existing Land Use
Classification. REASONING: The requested zoning of RA -30 is compatible with the
overall land use classification of Medium Density Residential, as well as within the
Compatibility Development Target area. The MDR land use class could have lot
densities that range from 2-5 units per acre and have areas of existing utilities. The
Compatibility Development Target areas is based on potential utility availability and
flexibility with lot sizes.
The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning to RA -30 would maintain the public health, safety
and general welfare due to the existing residential uses within the area.
This request is NOT for a SMALL SCALE REZONING and does not need to be
evaluated for reasonableness. REASONING: Since the proposed zoning district of RA -
30 is immediately across the road, as well as due to the similarity of the two districts,
this application does not need to be considered a Small Scale Rezoning.
Suggested Statement -of -Consistency: Staff concludes the requested rezoning to RA -30 would
not have an unreasonable impact on the surrounding community and will maintain the public
health, safety, and general welfare based on the existing residential uses and the County's Land
Use Plan. It is recommended that this rezoning request be approved.
Chairman Springle called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Springle closed the public hearing.
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 7
Commissioner Elmore moved to approve the requested rezoning to RA -30 as it is compatible
with Harnett County regulatory documents, and would not have an unreasonable impact on the
surrounding community and will maintain the public health, safety, and general welfare based on
the existing residential uses as well as the County's Land Use Plan designation for this area.
Vice Chairman Miller seconded the motion that passed 4 - 0.
Amanda Bader, County Engineer, conducted a public meeting regarding the proposed future
Phase IV construction and demolition debris (C&D) landfill unit at Harnett County's Anderson
Creek Landfill facility located on Poplar Road in Spring Lake. Pieter Scheer, P.E., Engineer of
Record, provided an overview, background and development plan for the Anderson Creek
C&DLF landfill facility. He discussed the capacity/life of the facility and reviewed local
approval requirements for expansion.
Mr. Scheer and Mrs. Bader responded to questions from the following citizens present:
- Kurt Haushhalter of 794 Taylor Road
- Cris Nystrom of 391 Center Lane
- Shawn with the Dunn Daily Record
Mrs. Bader announced a second public meeting discussing the matter would be held on
Monday, October 9, 2017 from 3:00 pm to 5:00 pm at the Anderson Creek Senior Center located
at 6808 Overhills Road in Spring Lake.
Megan Pope of 507 Johnson Road in Coats, a senior at Triton High School, requested assistance
in creating a youth council in Harnett County. Ms. Pope said a youth council is a student lead
community service organization that units high school students from across the area. She shared
her vision for the council and asked that the County provide a centralized location for the group
to meet. Commissioners asked Ms. Pope to meet with the County Manager's Office to discuss
her request.
Mr. Jeffries presented the following:
Harnett County Department of Public Health Activities — August 2017
Harnett County Veteran Services Activities Report — August 2017
Interdepartmental Budget Amendments
Mr. Jeffries reminded the Board of their upcoming breakfast meeting with Campbell University
as well as the upcoming Harnett County Opioid Forum. He also noted staff would be reviewing
applications for the Harnett County Cooperative Extension Director.
There was no new business.
Commissioner Elmore moved that the Board go into closed session to discuss with and to
instruct the County staff concerning the position to be taken by the County in negotiating a
contract for the acquisition of real property by exchange or lease. This motion is made pursuant
to N.C. General Statute Section 143-318.11(a)(5). Commissioner Penny seconded the motion
that passed 4 — 0.
September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 7
Commissioner Penny moved that the Board come out of closed session. Vice Chairman Miller
seconded the motion, which passed 4 - 0.
County Attorney Dwight Snow presented the Contract and Agreement by and between the Town
of Lillington and County of Harnett for exchange of real property tracts for consideration. Mr.
Snow noted N.C. GS 160-274 allows the County to exchange property. Administration is
requesting approval of an agreement between the County of Harnett and Town of Lillington for
the exchange of real property tracts. Per the agreement, the Town of Lillington will give the
County of Harnett the property at 420 McKinney Parkway, Lillington, with the exception of the
subdivided tract at the back of the property, two acres behind the County Garage at 110 East
McNeill Street, Lillington, and 3.00 acres on McKinney Parkway in Lillington that were
previously conveyed to the Town by the County for the purpose of building a fire station. In
exchange, the County will convey to the Town of Lillington the County Administration Block at
the corner of East Front Street and South 1St Street with the exception of the property at 107 East
Ivey Street. No money is to be exchanged as part of this agreement.
Mr. Snow highlighted various conditions in the contract and agreement including:
1) County shall be allowed to maintain Development Services in their current location
(which is a location currently owned by the Town of Lillington) until renovations are
completed at the current Department of Social Services building.
2) County will be able to continue using the current Board of Commissioners meeting room
and conference room for board meetings until renovations are completed at the current
Department of Social Services building. This will include Board of Commissioners
meetings, Planning Board meetings and Board of Adjustment meetings.
Mr. Snow also noted separate agreements forthcoming for consideration for the lease of 108 E.
Front Street, a joint maintenance agreement for a shared parking area, right to use space for
"public safety purposes" and details of right of first refusal for certain properties. Vice Chairman
Miller moved to approve the contract and agreement as presented. Commissioner Elmore
seconded the motion that passed 4 — 0.
Commissioner Elmore moved to adjourn the meeting at 8:59 pm. Commissioner Penny
seconded the motion that passed unanimousl
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Gordon Sprin
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September 18, 2017 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 7
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ATTACHMENT 2
Harnett
COUNTY
NORTH CAROLINA
RESOLUTION BY HARNETT COUNTY BOARD OF COMMISSIONERS
vwvw.harnett.org
WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water
Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid
eligible units of government in financing the cost of asset inventory and assessment and
construction projects related to wastewater treatment works, wastewater collection system, stream
restoration, stormwater treatment, drinking water treatment works, and/or drinking water
distribution system or other "green" project, and
WHEREAS, Harnett County has need for and intends to develop asset inventories, condition
assessment of critical assets, and other components of comprehensive asset management programs
for water, and
WHEREAS, Harnett County intends to request state grant assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS:
That Harnett County, the Applicant, will arrange financing for all remaining costs of the
project, if approved for a State grant award.
That Joseph Jeffries, County Manager, the Authorized Official, and successors so titled, is
hereby authorized to execute and file an application on behalf of the Applicant with the State
of North Carolina for a grant to aid in the completion of the project described above.
That the Authorized Official, and successors so titled, is hereby authorized and directed to
furnish such information as the appropriate State agency may request in connection with such
application or the project: to make the assurances as contained above; and to execute such other
documents as may be required in connection with the application.
That the Applicant has substantially complied or will substantially comply with all Federal,
State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal
and State grants pertaining thereto.
Adopted this the 18th of September, 2017 at Lillington, North Carolina.
(
ature of C
tive Officer)
Chairman of the Board of Commissioners
(Title)
strong roots • new growth