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100217a Agenda Package100217a HC BOC Page 1 HARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting October 2, 2017 1. Call to order -Chairman Gordon Springle 9:00 am 2. Pledge of Allegiance and Invocation -Vice Chairman Joe Miller 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Administration requests approval of a land lease agreement between the County of Harnett and Johnston-Lee-Harnett Community Action, Inc. to allow the organization to lease land at the former Shawtown School campus for the purposes of locating two modular units to operate their HeadStart program. D. Administration requests approval of a lease agreement between the County of Hamett and Town of Lillington for the property at 108 East Front Street, Lillington. E. Administration requests approval of an agreement between the County of Harnett and Town of Lillington concerning the properties at 420 McKinney Parkway, Lillington, and 125 Alexander Drive, Lillington. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. County Manager's Report -Joseph Jeffries, County Manager 8. New Business Hamett County Financial Summary Report-August, 2017 Sales Tax Analysis by Article -June 2017 9. Closed Session 10. Adjourn Page I 100217a HC BOC Page 2 Agenda Item __ L.{..!_-_,1..:__ __ _ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting September 18 , 2017 The Harnett County Board of Commissioners met in regular session on Monday, September 18 , 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Member absent: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore, Commissioner Howard Penny, Commissioner Barbara McKoy, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 7:00 pm. Commissioner Howard Penny led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Mr. Jeffries requested the Board move agenda item Consideration of Contract and Agreement by and between the Town of Lillington and County of Harnett for exchange ofreal property tracts immediately following closed session. Commissioner Elmore moved to approve the agenda as amended. Commissioner Penny seconded the motion, which passed 4-0. Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Miller seconded the motion that passed 4-0. 1. Minutes: September 5, 2017 Regular Meeting 2. Budget Amendments: 66 Health Department Code l 92-5300-420.30-04 Professional Services l 92-0000-399.00-00 Fund Balance 69 Cooperative Extension Code 110-0000-344 .12-00 Agriculture l 10-0000-344.17-00 Revenue-Horticulture 90,000 increase 90,000 increase 1,200 decrease 1,200 decrease September 18, 2017 Reg ular Meeting Minutes Hamett County Board of Commissioners Page I of 7 100217a HC BOC Page 3 70 Sheriff Office Code 110-5100-420.60-53 Dues & Subscriptions 110-5100-420.58-01 Training 110-5100-420.58-14 Travel 110-5100-420.60-36 Uniforms 110-0000-3 89 .4 3-22 Interfund transfer 71 Sheriff Office Code 251-5100-420.74-74 Capital Outlay 251-5100-420.90-10 General Fund 251-0000-399.00-00 Fund Balance Appropriated 73 Airport -Wind Cone Project Code 110-6599-406.36-25 Operating Special Account 110-0000-331.83-12 Capital Projects 110-0000-3 89. 71-00 Interfund Transfer Capital 7 4 Heath Department Code 110-7600-441.33-45 Contracted Services 110-0000-399.00-00 Fund Balance Appropriated 75 Health Department Code l 10-7500-441.33-45 Contracted Services l 10-7500-441.32-26 Incentives 110-7500-441.33-45 Contracted Services 110-7500-441. 41-11 Telephone & Postage 110-7500-441.55-12 Printing & Binding l 10-7500-441.58-14 Travel 110-7500-441.60-33 Materials & Supplies 110-7500-441.60-47 Food and Provisions 110-7500-441 .60-54 Materials & Supplies Client 110-7552-441-33-45 Contracted Services 110-0000-399.00-00 Fund Balance appropriated 81 EMS Department Code 110-5400-420.43-16 Maintenance & Repair 110-0000-356.30-00 Insurance Claim 82 Capital Project Fund Code 334-8300-480.47-05 Coats Erwin Middle 334-8300-480.36-l l Hamett Central High 334-8300-480.26-29 Highland Elementary School 334.8300-480.36-11 Highland Middle School 3 . Tax rebates, refunds and releases (Attachment 1) 5,000 increase 5,000 increase 7,000 increase 5,000 increase 22 ,000 increase 25,000 increase 22 ,000 increase 47,000 increase 10,317 increase 9,285 increase 1,032 increase 146,351 increase 146,351 increase 180 increase 1,500 increase 2,000 increase 558 increase 5 00 increase 2,000 increase 1,500 increase 500 increase 2 ,000 increase 1,332 increase 12 ,070 increase 258 increase 258 increase 77 , 019 decrease 1,875 decrease 60,761 increase 18 ,133 increase September 18 , 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of7 100217a HC BOC Page 4 4. Hamett County Emergency Management Services requested approval of the EMS Emergency Response Vehicle Lease Agreement. This agreement is between the County of Harnett and the seven Harnett County EMS Departments for the EMS Medicaid Cost Settlement Program. 5. Harnett County .Engineer requested approval of the amendment of reimbursement with Campbell for the planning, design, and permitting services for the construction of the stadium sidewalks. The funding for the planning, design and permitting is entirely from a grant the County received that was to be used to reimburse Campbell for the cost of the construction of public roads adjacent to CUSOM. 6. Proclamation Congratulating the Dunn Angels l 0-Under All-Stars on Winning the 2017 Dixie Softball World Series Championship. 7. Harnett Area Rural Transit (HARTS) requested approval of the NC DOT FY 18 5311 grant agreement in the amount of $368,074. The County match is $56,338 , which was included in the FY 17-18 approved budget. The grant covers both capital and administration costs associated with providing public transportation for the citizens of Harnett County. 8. Harnett County Public Utilities requested authorization to apply for a $150,000 grant for the purpose of developing an asset management plan that will consist of a complete utility asset inventory to include the condition assessment of all critical assets. This asset management plan will then become critical in formulating future asset replacement strategies. This grant requires a local match, 20% maximum, determined by the funding agency NC Division of Water Infrastructure. HCDPU intends to utilize the services of WR Martin Consultants in the preparation of this application. 9. Harnett County Engineer requested tentative award of the architectural service contract to Little Diversified Architectural Consulting for the new Government Complex and DSS Renovations . The selection committee reviewed six (6) Statements of Qualification and three firms were invited for interviews with the committee. Little was ultimately selected because of their programming experience and two recent DSS projects, their innovative design approach, and their attention to cost control. In order to optimize the new space and to efficiently backfill the current DSS, additional programming is needed. At the end of this programing phase, the budget allocation between the new construction and renovation will be determined and architectural fees will be negotiated accordingly. Chairman Springle presented the Proclamation Congratulating the Dunn Angels 10-Under All- Stars on Winning the 2017 Dixie Softball World Series Championship. September 18 , 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of7 100217a HC BOC Page 5 Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Charlene Jones of 2370 Old Buies Creek Road asked if the County had plans to organize the collection of donations to send to people devastated by storms in Texas, Florida or Louisiana. Mr. Jeffries responded he was not aware of the County being involved in any on-going collection efforts however, they are cooperating with the American Red Cross and responding to their requests. Rick Houp of 301 Coachman Way said the YMCA is above all things about Christianity and about serving communities. He said the YMCA's mission statement is to put Christian principles into practice through programs that build a healthy spirit, mind and body for all. Dr. Lavonda Fowler of 1000 West Harnett Street in Dunn thanked commissioners for recent changes made related to the Harnett County Animal Shelter. She also shared some of her concerns regarding the shelter. Graham Price, Johnston County Animal Services Shelter Supervisor, talked about Johnston County's recent participation in the 2017 NC Clear the Shelter event. There were no appointments. Chairman Springle listed the current vacancies and asked the public to consider serving on the various boards and committees. Mr. Snow petitioned the Board for a hearing regarding a request received by the Harnett County Register of Deeds for a refund of excise tax paid on a deed that was recorded in Harnett County in error. NC G .S . 105-228.37 Refund of overpayment of tax states a board of commissioners must conduct a hearing on a request for refund. Chairman Springle called the hearing to order. No one was present on behalf of Orange Coast Lender Services. Mr. Snow reviewed the details of the request. Orange Coast Lender Services of Pittsburgh, PA recorded a deed and paid $172 for excise tax in Harnett County in June 2017. Once they realized the deed had been recorded in the wrong county, Orange Coast Lender Services did an Instrument of Correction in Harnett County showing that the deed was in error and recorded the deed in Sampson County paying the $172 tax again. They then requested, pursuant to the general statute, a refund of $172 for excise tax on the deed recorded in Hamett County. Mr. Snow said Orange Coast Lender Services have met all of the requirements and deadlines laid out in the statute. The statute states, once all of the evidence has been considered, if the board of commissioners decides that a refund is due, it must refund the overpayment, together with any applicable interest, to the taxpayer. Staff believes this is the first time such has come before the Harnett County Board of Commissioners. Mr. Snow noted Harnett County Register of Deeds Kim Hargrove recommends refunding the excise tax. Excise taxes are split 50/50 between the county and state. Discussions continued. Commissioner Elmore moved to table the item to see if the Register of Deeds could recover half of the cost. The motion died due to the lack of a second. Commissioner Penny moved to approve the refund of $172 plus interest; that the refund is due and that we should pay it pursuant to the guidelines in the statute. Chairman Springle seconded the motion that passed 3 to 1. September 18 , 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of7 100217a HC BOC Page 6 Mark Locklear, Development Services Manager, petitioned the Board for a public hearing regarding proposed zoning change Case# RZ-17-352: Landowner/Applicant: Benjamin Lee Murray; 3 .71+/-acres; Pin# 0651-97-5662.000; From RA-40 to RA-30 Zoning District; SR# 1436 (Matthews Road); Neill's Creek Township. Mr. Locklear reported this parcel is currently vacant. As per the application, the intent is to utilize this property for residential purposes. A manufactured home is not permitted in RA-40. Within RA-30, doublewides are permitted provided they meet certain design criteria, min. 1 acre & brick/ masonry underpinning are included in this . Surrounding land uses include vacant/undeveloped and agricultural land as well as single-family residential uses consisting of stick-built & manufactured homes. Public water is available and private septic tank will be utilized. Mr. Locklear stated that on September 5, 2017, the Hamett County Planning Board voted unanimously (5-0) to recommend approval based on proposed use of single-family residential therefore maintaining the compatibility between RA-40 and RA-30. He said no one attended the meeting in opposition. Mr. Locklear stated staffs evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested rezoning district is similar in nature to the surrounding area. The requested zoning district i s COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning of RA-30 is compatible with the overall land use classification of Medium Density Residential, as well as within the Compatibility Development Target area. The MDR land use class could have lot densities that range from 2-5 units per acre and have areas of existing utilities. The Compatibility Development Target areas is based on potential utility availability and flexibility with lot sizes. The proposal does ENHANCE or maintain the public health, safety and g eneral welfare . REASONING: The requested zoning to RA-30 would maintain the public health, safety and general welfare due to the existing residential uses within the area. This request is NOT for a SMALL SCALE REZONING and does not need to be evaluated for reasonableness. REASONING: Since the proposed zoning district of RA- 30 is immediately across the road, as well as due to the similarity of the two districts, this application does not need to be considered a Small Scale Rezoning. Suggested Statement-of-Consistency: Staff concludes the requested rezoning to RA-30 would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare based on the existing residential uses and the County's Land Use Plan. It i s recommended that this rezoning request be approved. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. September 18, 2017 Regular Meeting Minutes Hamett County Board o f Commissioners Page 5 of 7 100217a HC BOC Page 7 Commissioner Elmore moved to approve the requested rezoning to RA-30 as it is compatible with Hamett County regulatory documents, and would not have an unreasonable impact on the surrounding community and will maintain the public health, safety, and general welfare based on the existing residential uses as well as the County's Land Use Plan designation for this area. Vice Chairman Miller seconded the motion that passed 4 -0. Amanda Bader, County Engineer, conducted a public meeting regarding the proposed future Phase IV construction and demolition debris (C&D) landfill unit at Hamett County's Anderson Creek Landfill facility located on Poplar Road in Spring Lake. Pieter Scheer, P.E., Engineer of Record, provided an overview, background and development plan for the Anderson Creek C&DLF landfill facility. He discussed the capacity/life of the facility and reviewed local approval requirements for expansion. Mr. Scheer and Mrs. Bader responded to questions from the following citizens present: Kurt Haushhalter of 794 Taylor Road Cris Nystrom of 391 Center Lane Shawn with the Dunn Daily Record Mrs. Bader announced a second public meeting discussing the matter would be held on Monday, October 9, 2017 from 3:00 pm to 5:00 pm at the Anderson Creek Senior Center located at 6808 Overhills Road in Spring Lake. Megan Pope of 507 Johnson Road in Coats, a senior at Triton High School, requested assistance in creating a youth council in Hamett County. Ms. Pope said a youth council is a student lead community service organization that units high school students from across the area. She shared her vision for the council and asked that the County provide a centralized location for the group to meet. Commissioners asked Ms. Pope to meet with the County Manager's Office to discuss her request. Mr. Jeffries presented the following: Harnett County Department of Public Health Activities-August 2017 Harnett County Veteran Services Activities Report -August 2017 Interdepartmental Budget Amendments Mr. Jeffries reminded the Board of their upcoming breakfast meeting with Campbell University as well as the upcoming Harnett County Opioid Forum. He also noted staff would be reviewing applications for the Hamett County Cooperative Extension Director. There was no new business. Commissioner Elmore moved that the Board go into closed session to discuss with and to instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property by exchange or lease. This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(S). Commissioner Penny seconded the motion that passed 4 -0. September 18, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 6 of7 100217a HC BOC Page 8 Commissioner Penny moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed 4 - 0 . County Attorney Dwight Snow presented the Contract and Agreement by and between the Town of Lillington and County of Hamett for exchange of real property tracts for consideration. Mr. Snow noted N.C. GS 160-274 allows the County to exchange property. Administration is requesting approval of an agreement between the County of Hamett and Town of Lillington for the exchange ofreal property tracts. Per the agreement, the Town of Lillington will give the County of Hamett the property at 420 McKinney Parkway, Lillington, with the exception of the subdivided tract at the back of the property, two acres behind the County Garage at 110 East McNeill Street, Lillington, and 3.00 acres on McKinney Parkway in Lillington that were previously conveyed to the Town by the County for the purpose of building a fire station. In exchange, the County will convey to the Town of Lillington the County Administration Block at the corner of East Front Street and South 1st Street with the exception of the property at 107 East Ivey Street. No money is to be exchanged as part ofthis agreement. Mr. Snow highlighted various conditions in the contract and agreement including: 1) County shall be allowed to maintain Development Services in their current location (which is a location currently owned by the Town of Lillington) until renovations are completed at the current Department of Social Services building. 2) County will be able to continue using the current Board of Commissioners meeting room and conference room for board meetings until renovations are completed at the current Department of Social Services building. This will include Board of Commissioners meetings , Planning Board meetings and Board of Adjustment meetings. Mr. Snow also noted separate agreements forthcoming for consideration for the lease of 108 E. Front Street, a joint maintenance agreement for a shared parking area, right to use space for "publi c safety purposes" and details of right of first refusal for certain properties. Vice Chairman Miller moved to approve the contract and agreement as presented. Commissioner Elmore seconded the motion that passed 4-0. Commissioner Elmore moved to adjourn the meeting at 8:59 pm . Commissioner Penny seconded the motion that passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk September 18, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 7 of7 100217a HC BOC Page 9 .... -= ~ s .c CJ ~ -< A w c w d b y t h e H a m e t t C c , u n t y B o a r d t A C o r n m J . ' \ s l o n e , - , . - . / 7 . Board Report Date: 09/18/2017 To: Harnett County Board of Com m i s s i o n e r s Re: Consideration of Refund for Ta x e s , I n t e r e s t a n d P e n a l i t i e s f o r a l l M u n c i p a l i t i e s ~djustment Reason , Full rebate Full rebate Full rebate Full rebate S. Keith Faulkner Tax Administrator Bill N-U m b e r 0002002 1 7 6 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 0 0002002 1 7 6 - 2 0 1 5 - 2 0 1 5 - 0 0 0 0 - 0 0 0002002 1 7 6 - 2 0 1 4 - 2 0 1 4 - 0 0 0 0 - 0 0 0002002 1 7 6 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 - 0 0 T y p e . , . R e c e i v e d A m o u n t I N D $ 7 9 . 4 6 I N D $ 8 6 . 6 9 I N D $ 9 3 . 9 1 I N D $ 9 8 . 2 0 A T T A C H M E N T 1 i 3 D ~ 9 - / K - l 7 R e f L l l " l d A m o t , m t N ~ r r r e $ 7 9 . 4 6 M U R R A Y , A N T H O N Y B L A I N E $ 8 6 . 6 9 M U R R A Y , A N T H O N Y B L A I N E $ 9 3 . 9 1 M U R R A Y , A N T H O N Y B L A I N E $ 9 8 . 2 0 M U R R A Y , A N T H O N Y B L A I N E 100217a HC BOC Page 10 ATTACHMENT 2 Harnett --.....-~'U CO U N TY NORTH CAROLINA www.harnen .org RESOLUTION BY HARNETT COUNTY BOARD OF COMMISSIONERS WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 1590) have authorized the making of Joans and grants to aid eligible units of government in financing the cost of asset inventory and assessment and construction projects related to wastewater treatment works, wastewater colJection system, stream restoration, stormwater treatment, drinking water treatment works, and/or drinking water distribution system or other "green" project, and WHEREAS, Harnett County has need for and intends to develop asset inventories, condition assessment of critical assets, and other components of comprehensive asset management programs for water, and WHEREAS, Harnett County intends to request state grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE HARNETT COUNT Y BOARD OF COMMISSIONERS: That Harnett County, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State grant award . That Joseph Jeffries, County Manager, the Authorized Official , and successors so titled, is hereby authori zed to ex ecute and file an application on behalf of the Applicant with the State of North Carolina for a grant to aid in the completion of the project described above. That the Authorized Official, and s uccessors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all F ederal , State, and local laws, rules, regulations , and ordinances applicable to the project and to Federal and State grants pertaining thereto . Adopted thi s the 18th of September, 2017 at Lillington, North Carolina . Chairman o f the Board of Commissioners (Title) stron g root s • new g ro wth 100217a HC BOC Page 11 Agenda Item -------- BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1. To amend the General Fund, Sheriffs Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331-51-33 2015 Edward Byrne Grant 13,074 110-0000-399-00-00 Fund Balance Appropriated 13,074 EXPLANATION: To adjust the 2015 Edward Byrne Grant line for reimbursements received 9/6/17. APPROVALS: ~~C)L~ °'k'i1 Department Head (date) <J..,,?4l~ '7--2t;-I? County Manager (date) Section 2. Copies of this budget amendment shall be furni ed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel Wheeler, Clerk to the Board , 2017. Gordon Springle, Chairman Harnett County Board of Commissioners 100217a HC BOC Page 12 Board Meeting Agenda Item Agenda Item 1./-C ------- MEETING DATE: October 2, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Shawtown Land Lease between the County of Harnett and Johnston-Lee- Harnett Community Action Inc. REQUESTED BY: Administration REQUEST: Administration requests approval of a land lease agreement between the County of Harnett and Johnston-Lee-Harnett Community Action Inc . to allow the organization to lease land at the former Shawtown School campus for the purposes oflocating two modular units to operate their HeadStart program. The five-year lease will run from the date of adoption until October 1, 2022, and will require Johnston-Lee-Harnett Community Action Inc . to pay the County $1 per year. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\mrhodes\Desktop\agendaform20172.doc Pagel of l 100217a HC BOC Page 13 NORTH CAROLINA COUNTY OF HARNETT LEASE AGREEMENT THIS LEASE AGREEMENT ("Agreement"), is made and entered into as of this 2nd day of October, 2017, by and between COUNTY OF HARNETT, a body politic and a political subdivision of the State of North Carolina (hereinafter referred to as "Lessor"), and JOHNSTON-LEE-HARNETT COMMUNITY ACTION, INCORPORATED, a North Carolina nonprofit corporation (hereinafter referred to as "Lessee"). TERMS OF AGREEMENT 1. PROPERTY: Lessor hereby leases to Lessee the following property: The tract of land formerly known as Shawtown Primary School site located at 695 Shawtown Road, Lillington, North Carolina pursuant to the deed recorded in Book 1925, Page 743, Harnett County Registry (hereinafter referred to as the "Property"). Lessee shall have the right use and locate two modular units on the Property for the purpose of operating its Head Start program. 2. TERM OF AGREEMENT: The Lease Term shall begin on October 2 , 2017 and end October 1, 202 2. 3 . RENT: Le ssee agrees to pay, and Lessor agrees to accept, as rent for the leased property, the sum of $1 per year. The annual rental payments shall be paid in advance with the first payment due at the time of execution of this Agreement, and the 1st day of October each year thereafter until this Lease is terminated. The first payment will be due upon execution of this agreement. 4. COSTS AND UTILITIES: a. Paid by Lessee: In addition to the annual rent set out in Paragraph 3, Lessee shall be responsible for direct payment of the following costs: Electricity, sewer, water, gas, telephone, internet acces s, janitorial services, trash collection, and other similar services. b. Paid by Lessor: Lessor shall be responsible for direct payment of the following costs, which are included in the monthly rent set out in Paragraph 3: None. 5. PAYMENTS: All payments of Rent shall be made to Les sor at the following addres s, or such other address as Lessor may designate in writing: County of Hamett I 100217a HC BOC Page 14 Attention: County Manager Post Office Box 759 Lillington, North Carolina 27546 Rental payments are to be paid to Lessor by the 151 day of October of each year of the Agreement. 6. DEPOSIT: No deposit is required by Lessor. 7. USE OF PROPERTY: Lessee shall use and occupy the Property only for the purpose of providing Head Start/Early Head Start services, and directly related activities, and for no other purpose. Lessee 's use of the Property will be for child development/pre-school training with the management and use of this center to be through the agents, volunteers, and employees of Lessee. Lessor represents that the premises may lawfully be used for such purpose. 8. PREMISES BEING LEASED "AS IS"; REPAIR OBLIGATIONS: The parties acknowledge that Lessee is accepting the Property "AS IS". Any alterations, maintenance, repairs, or replacement costs relating to the condition of the Property or any equipment or structures, including Vanguard Modular Building Systems, LLC's (hereinafter referred to as "Vanguard") modular structures or buildings, placed thereon shall be the responsibility of Lessee as set forth in Section 9 of this Agreement, with the exception of Lessor's repair obligations of the existing parking lots and driveways. Lessee accepts the existing parking lots and driveways on the Property "AS IS," and acknowledges it is responsible, at Lessee's own cost and expense, for ensuring the parking lots and driveways are compliant with the Americans with Disabilities Act ("ADA"). Lessee shall be responsible for inspecting the parking lots and driveways for any damage or defects, and must notify Lessor of the specific damage or defect within I 2 hours of detection. All notifications shall be directed to Chris Johnson, Hamett County Facility Maintenance Manager, at 910-893-7538. Upon notification by Lessee, Lessor shall make any repairs Lessor deems necessary. Lessee shall take all reasonable measures to ensure all persons and property are prohibited from accessing the damaged or defective area(s) of the parking lots or driveways until Lessor makes the necessary repairs. Lessor shall not be responsible for any injuries or damage to any person or property due to Lessee's failure to provide proper notification or failure to take reasonable measures to prevent access to the damaged or defective area(s). 9. MAINTENANCE AND REPAIRS: Lessee shall at its own expense and at all times maintain the Property in good and safe condition, to include any equipment or structures, including Vanguard's modular structures or buildings, installed or placed on the Property, and shall not permit its employees, agents, volunteers, members, and invitees to commit or create any unlawful nuisance, waste, or injury to the Property. Lessee shall surrender the Property at termination hereof in as good condition as received, normal wear and tear excepted. 10. ALTERATIONS, ADDITIONS, AND IMPROVEMENTS: Lessee shall not make 2 100217a HC BOC Page 15 any alterations, additions, or improvements to the Property, without the prior written consent of Lessor. All such alterations, additions, fixtures, or improvements to the Property, with the exception of modular structures or buildings placed and/or constructed on the Property by Vanguard, shall become a part of the Property, and shall become the property of Lessor upon termination of this Agreement. I 1. DAMAGE OR DEFECT: Lessee agrees to notify Lessor in writing immediately upon discovery of any damage or defect in need of repair to the Property pursuant to Section 9 of this Agreement. If the damage or defect does not result from the negligence or willful misconduct of Lessee, its agents, employees, volunteers, members, and invitees, and is a repair obligation incurred by Lessor pursuant to Section 9 of this Agreement, repair of the damage or defect shall be made by Lessor. I 2. REPAIR OF LESSEE DAMAGE: Lessee shall, at its own expense, replace or repair any damage caused to the Property by the negligence or willful misconduct of Lessee, its agents, employees, volunteers, members, and invitees within 30 days of the date upon which the damage occurs. AIi such repair and/or replacement shall return the property to as good a condition and quality as it was in before the damage, exclusive only of ordinary wear and tear. 13. RIGHT OF ENTRY: Lessor may enter the Property immediately, and without notice to Lessee in the event of emergency repairs to the Property. In aII other circumstances, Lessor may enter the Property for inspection, repair, alteration, or improvement of the Property, but will provide Lessee with 24 hours' notice of its intention to enter the Property, and will not interfere with Lessee's business operations during entry of the Property. 13. INSURANCE: Lessee shall maintain property/casualty and general liability insurance on the leased property during the term of this Agreement, in amounts of at least $1,000,000 per occurrence and $2,000,000 aggregate coverage. Lessor shall maintain property/casualty insurance on the leased property in an amount sufficient to cover the replacement cost of the property. Lessor shall also maintain general liability insurance on any common areas shared by Lessee with the Lessor and/or other tenants, in amounts of at least $1,000,000 per occurrence and $2,000,000 aggregate coverage. Upon written request, each party shall provide proof of required insurance to the other. 14. INDEMNIFICATION: To the extent permitted by law, Lessee shall indemnify and hold Lessor and its agents, officers, appointees, members, representatives, elected officials, and employees harmless from any and all claims, liabilities, penalties, damages, expenses, and judgments for injuries or accidents to persons or damage to property of any nature and cause whatsoever arising directly or indirectly from the use of, and/or activities on, the Property by Lessee, its agents, officers, employees, volunteers, representatives, or invitees, except to the extent same are caused by the negligence or willful misconduct of Lessor. Lessee's obligation to indemnify Lessor shall include, without limitations, costs, expenses, and attorney's fees (including those on appeal) incurred in defense of such claims, whether or not such are adequately covered by 3 100217a HC BOC Page 16 insurance. The indemnification requirement set forth m this Article shall survIVe termination of this Agreement. 15. ABANDONMENT: If Lessee moves from the Property prior to termination of this Agreement, Lessor shall have the right to enter the Property without relieving Lessee of its obligations under this Agreement. 17. DEFAULT: a. By Lessee: In the event that Lessee defaults in the performance of any obligation under this Agreement, including abandonment of the Property, Lessor shall provide Lessee with written notice of the default. In the event that Lessee defaults in the performance of any obligation under this Agreement, Lessor shall provide Lessee with written notice of the default. In the event that the default is not cured within 30 days, this Agreement shall terminate, and Lessee shall vacate the Property and return it to Lessor within the same 30 day period . Lessor shall retain the right to compensation for all amounts due and owed by Lessee to Lessor under this Agreement if Lessor re-takes possession of the leased property due to non-performance of this Agreement by Lessee. Lessee shall be responsible for the removal of any equipment or structures installed or placed on the Property. b. By Lessor: In the event that Lessor defaults in the p erformance of any obligation under this Agreement, Lessee shall provide Lessor with written notice of the default. In the event that the default is not cured within 30 days, this Agreement shall terminate, and Lessee may vacate the Property and shall have no further obligation for the payment of rent. 18 . NO WAIVER: In the event that either party fails to enforce any obligation of the other party under this Agreement when performance is due, such delay or failure to enforce sha11 not constitute a waiver of its right to seek full performance at any future time. I 9. NOTICE: Notice under this Agreement, with the exception of Section 8 hereinabove, shall be given in writing, United States Mail, postage pre-paid and addressed as noted below, and shall be effective three (3) days after the date upon which notice is given: TO LESSOR: Joseph Jeffries County Manager Post Office Box 759 Lillington, North Carolina 27546 4 100217a HC BOC Page 17 With copy to: Monica L. Jackson Senior County Staff Attorney Post Office Box 23 8 Lillington, North Carolina 27546 TO LESSEE: E. Marie Watson Executive Director 1102 Massey Street Smithfield, North Carolina 27577 20. EARLY TERMINATION : In the event that Lessee is replaced as interim management contractor for operation of the local Head Start/Early Head Start program by a permanent local management contractor, Lessee may terminate this Agreement prior to the end of its stated term upon 30 days written notice to Lessor. 21. NO ASSIGNMENT OR SUBLEASE: Neither Lessor nor Lessee may assign or sublease under this Agreement, in whole or in part, without the prior written consent of the other party. 22. ENTIRE AGREEMENT: This Agreement reflects the entire agreement between Lessor and Lessee with respect to the leased property, and cannot be amended except by written instrument subsequently executed by the parties hereto. The Agreement and the terms and conditions hereof apply to and are binding on the successors and assigns of both parties. 23 . GOVERNING LAW AND VENUE: This Agreement shall be governed and construed in accordance with the laws of the State of North Carolina. Any action or proceeding arising under this Agreement shall be filed and heard in the Superior Court of Hamett County. 24. SEVERABILITY: Any provision of this Agreement that is legally invalid, void , or unenforceable shall in no way affect, impair, or invalidate any other provision hereof, and the other provisions shall remain in full force and effect. 5 100217a HC BOC Page 18 rN WITNESS WHEREOF, the County of Harnett and Johnston-Lee Harnett County Community Action execute this Lease Agreement by subscribing their names and affixing their seals to this instrument on the day, month, and year above written. County of Harnett Johnston-Lee Harnett County Community Action By: -------------By: ------------- Title: Title: ------------------------- Taxpayer ID#: _______ _ Taxpayer ID#: _______ _ 6 100217a HC BOC Page 19 Board Meeting Agenda Item Agenda Item __ J./ __ -"""'D=----- MEETING DA TE: October 2, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Lease Agreement Between the County of Harnett and Town of Lillington for the property at 108 East Front Street, Lillington REQUESTED BY: Administration REQUEST: Administration requests approval of a lease agreement between the County of Harnett and Town of Lillington for the property at 108 East Front Street, Lillington. The lease agreement would allow Hamett County Development Services to remain in their current location at 108 East Front Street, Lillington, at the cost of$ I per year until the County makes renovations to accommodate the department in the Harnett County Government Complex. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \Users\gw h ee ler\AppData\Local \Microsoft\ W indows\JN etCache\Content. Outlook\ TPT EQCL V\Lease Agreement Agenda Request.doc Page I of 2 100217a HC BOC Page 20 NORTH CAROLINA HARNETT COUNTY LEASE AGREEMENT THIS AGREEMENT made and entered into this __ day of October, 2017, by and between TOWN OF LILLINGTON, North Carolina, a municipal corporation, of P.O. Box 296, Lillington, N.C. 27546 (hereinafter also referred to as "Landlord") and COUNTY OF HARNETT, a body politic, organized and existing under the laws of the State of North Carolina, of P.O. Box 759, Lillington, N.C. 27546 (hereafter also referred to as "Tenant"). WITNESSETH: A. The Town of Lillington and Harnett County have previously entered into a Contract and Agreement dated September 25, 2017 whereby the parties agreed to exchange certain real property tracts As part of this exchange, Harnett County conveyed to the Town of Lillington a deed for that real property which includes the entire block of the current Harnett County Administrative Office buildings at the corner of East Front Street and South First Street in Lillington, N.C. with the exception of that property at 107 East Ivey Street, Lillington, N.C. This conveyance includes the real property and building located at 108 East Front Street, Lillington, N.C. 27546 which is the current location for the Harnett County Development Services Department; and B. Harnett County is in the process of beginning renovation work at the Harnett County Department of Social Services building located at 311 West Cornelius Boulevard, Lillington, N.C. at the Harnett County Governmental Services Complex. Until those renovations are completed and the County Development Services Department is moved, it is necessary that the County Development Services Department continue to operate out of its current location at 108 East Front Street, Lillington, N.C. 27546. As part of the above referenced September 25, 2017 Contract and Agreement, the Town of Lillington agreed to allow Harnett County to continue to maintain its Development Services Department at the I 08 East Front Street location until such time that the DSS building renovations are completed; and C. The Town of Lillington and Harnett County have negotiated a Lease Agreement for the premises at 108 East Front Street whereby the County can continue to operate its Development Services Department at its current location, and the parties desire to set forth the terms of said Lease in this instrument. NOW, THEREFORE, in consideration of the mutual promises and covenants between the parties they do hereby agree to the following Lease Agreement terms: I. DESCRIPTION OF LEASEHOLD PREMISES: Landlord leases to Tenant that real property and building located at 108 East Front Street, Lillington, N.C 27546 (lease premises) which is a portion of the real property conveyed to the Landlord in that deed 1 100217a HC BOC Page 21 recorded in Book __ , Page __ , Hamett County Registry. This Lease shall also include parking lot spaces located in the vicinity of the leased building. 2. TERM OF LEASE: The Lease term shall begin on the date that both parties have executed this Agreement and shall extend until such time that (a) renovations are completed by Hamett County at the current County Department of Social Services building at 311 West Cornelius Hamett Boulevard, Lillington, N.C. 27546 and (b) the County Development Services Department has completed its move to its new location. 3. RENT: The Tenant shall pay to the Landlord the rental sum of One Dollar ($1.00) per year, payable in advance throughout the term of this Lease. Payment is due on the date of this Lease Agreement and each annual anniversary date thereafter throughout the Lease term. 4. USE OF PREMISES: The Tenant shall use the lease premises as the home office of the Harnett County Development Services Department. 5. ASSIGNMENT OR SUBLEASE: The Tenant shall not assign this Lease for the whole or any portion of the term, nor sublet the whole or any part of the lease premises without the written consent of the Landlord, provided, however, that any such assigning or subletting, if permitted, shall not affect the obligation of the Tenant to perform all the covenants required to be performed by the Tenant under the terms of this Lease. 6. REP AIRS AND MAINTENANCE: The Tenant shall not cause or permit any waste, damage or injury to the lease premises. The Tenant at its sole expense , shall keep the leased property as now or hereafter constituted, with all improvements made thereto, clean and in good condition, and the Tenant shall be responsible to pay for all janitorial services. The Landlord, at its sole expense, shall make all repairs, replacements and renewals, whether ordinary or extraordinary, seen or unforeseen, to the interior and exterior structure on said premises. Any exterior lawn or landscape maintenance shall be the responsibility of the Landlord. 7. ENTRY ON PREMISES BY LANDLORD: Landlord reserves the right to enter on the lease premises at reasonable times to inspect them. 8. UTILITIES: The Tenant shall arrange and pay all utilities furnished to the premises during the term of this Lease, including but not limited to, telephone, water, electricity, gas, and sewer service. 9. TAXES AND ASSESSMENTS: All ad valorem taxes, assessments, liens and charges, if any, on the land or improvements now located thereon and all obligations secured by mortgage or other liens that may be against or levied upon the leased premises, if any, shall be properly paid by Landlord when due. Tenant shall pay upon its property located on, in, under or about the lease premises and all taxes, if any, imposed upon it during the term of this Lease. 2 100217a HC BOC Page 22 10 . INSURANCE: Landlord shall keep the subject real property building and other improvements insured against loss or damage by fire or other casualty in such amounts as it may deem adequate for the protection of the property of the Landlord. Tenant shall insure its personal property and equipment placed in the lease premises against loss or damage by fire or other casualties in such amounts as it may deem reasonably necessary for protection of its property. Tenant further covenants and agrees that it will at all times during the term hereof at its own expense maintain and keep in force for the mutual benefit of the Landlord and Tenant general public liability insurance against claims for personal injury, death or property damage occurring in, on or about the lease premises in such amounts as it may deem reasonably necessary . 11. COVENANT OF QUIET ENJOYMENT: Tenant, upon payment of the rent herein, reserves and, upon the performance of all terms of this Lease, shall at all times during the leased term, peaceably and quietly enjoy the leased premises without any disturbance from the Landlord or from any other person claiming through the Landlord. 12. COMPLIANCE WITH APPLICABLE LAW: Tenant shall comply with all laws, orders, ordinances and other public requirements now or hereafter pertaining to Tenant's use of the lease premises. Landlord shall comply with all laws, orders, ordinances and other public requirements now or hereafter affecting the lease premises. 13. IMPROVEMENT TO PROPERTY: The Tenant shall not have the right to make any alterations or improvements to the lease premises without the prior written consent of Lessor. Any alteration, addition or improvement made by the Tenant, with the consent of the Landlord, and any fixtures installed as a part thereof shall, at the Landlord's option, become the property of the Landlord upon the expiration or sooner termination of this Lease; provided, however that all personal property and movable trade fixtures shall remain the property of the Tenant and the Tenant shall be granted reasonable time at the expiration of the Lease to remove said personal property and movable trade fixtures, repairing any damage to the leased premises as a result of such removal. 14. SURRENDER OF PREMISES: The Tenant shall, on the last day of the term of this Lease, or upon the sooner termination of the term, peaceably and quietly surrender the lease premises to the Landlord in as good condition and repair as at the commencement of this Lease. 3 100217a HC BOC Page 23 15. CONDEMNA Tl ON: If the lease premises, or such portion thereof as will make the lease premises unsuitable for the uses herein listed, is condemned for any public use or purpose by any legally constituted authority, then in either of such events this Lease shall cease from the time when possession is taken by such public authority and rental shall be accounted for between the Landlord and the Tenant as of the date of the surrender of possession. Such termination shall be without prejudice to the rights of either the Landlord or the Tenant to recover compensation from the condemning authority for any loss or damage caused by such condemnation. Neither the Landlord nor the Tenant shall have any rights inn or to any award made to the other by the condemning authority. 16 . DESTRUCTION OF PREMISES: Destruction or damage to the building or improvements on the lease premises by fire, windstorm or any other casualty and which shall make the lease premises unsuitable for the purposes herein listed, shall entitle the Tenant to surrender possession of the lease premises, to terminate this Lease, and/or to cause any rebate or abatement in rent then due or thereafter becoming due under the terms hereof. 17. HOLDING OVER: At any expiration or cancellation of this Lease, should Tenant hold over for any reason, it is hereby agreed that in the absence of a written agreement to the contrary, such tenancy shall continue to be on a month to month tenancy. 18. DEF A ULT: If the Tenant shall be in default in the payment of any rent due hereunder or in the performance of any conditions hereof and shall fail to correct and rectify any such default within thirty (30) days after the receipt of a written notice thereof from Landlord, made pursuant to the provisions of paragraph 20 below, Landlord may enter into said leased premises and repossess the same as if this Lease had not been made and shall thereupon have the right to cancel this Lease, without prejudice however, to the right of Landlord to recover all rent due to the time of such entry. 19. DELIVERY OF POSSESSION: The Landlord shall deliver possession of said leased premises to Tenant as of the date of the effective term of this Agreement. 20. NOTICES: Any notice under this Lease must be in writing and must be sent by first class mail to the last address of the party to whom the notice is to be given, as designated by such party in writing. The Landlord hereby designates address as: Town of Lillington PO Box 296 Lillington, N.C. 27546 Attn: Town Manager 4 100217a HC BOC Page 24 The Tenant hereby designates address as: Hamett County PO Box 759 Lillington, N.C. 27546 Attn: Hamett County Manager 21. DECLARATION OF GOVERNING LAW: This Lease shall be governed by, construed and enforced in accordance with the laws of the State of North Carolina. 22. W Al VER: Failure of either party to insist upon strict performance of any covenant or condition of this Lease in any one or more instances shall not be construed as a waiver for the future of any such covenant or condition, but the same shall be and remain in full force and effect. 23. BINDING EFFECT: The covenants, terms, conditions, provisions and undertakings in this Lease shall extend to and be binding upon the successors and assigns of the respective parties hereto as if they were in every case named and expressed and shall be construed as covenants running with the land; and, wherever reference is made to either of the parties hereto, it shall be held to include and apply also to the successors and assigns of such party, as if in each and every case so expressed. 24. ENTIRE AGREEMENT; MODIFICATION; SEVERABILITY; This Lease contains the entire agreement between the parties and shall not be modified in any manner except by an instrument in writing executed by the parties. If any term or provision of this Lease or the application thereof to any person or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Lease, or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Lease shall be valid and shall be enforced to the fullest extent permitted by Iaw. IN WITNESS WHEREOF, the Landlord and Tenant subscribe their names and affix their seals, the day and year first above written. 5 100217a HC BOC Page 25 (SEAL) ATTEST: Shelly Phillips Dean , Town Clerk NORTH CAROLINA HARNETT COUNTY TOWN OF LILLINGTON By:--------------- Glenn McFadden, Mayor I, , a Notary Public of the County and State aforesaid, certify that Glenn McFadden personally came before me this day who being by me duly sworn, deposes and says : that he is the Mayor of the Town of Lillington and Shelly Phillips Dean is the Town Clerk, that the seal affixed to the foregoing instrument is the official seal of the Town of Lillington, that said instrument was signed by him, attested by said Clerk and the Town's seal affixed thereto, all by authority of the Council of said Town, and the said Glenn McFadden acknowledged said instrument to be the act and deed of the Town of Lillington . Witness my hand and official stamp or seal, this day of October, 2017. Notary Public My commission expires: 6 100217a HC BOC Page 26 (SEAL) ATTEST : Margaret Regina Wheeler, Clerk of the Harnett County Board of Commissioners NORTH CAROLINA HARNETT COUNTY COUNTY OF HARNETT By: ____________ _ Gordon Springle, Chairman of the Hamett County Board of Commissioners I, , a Notary Public of the County and State aforesaid, certify that Gordon Springle personally came before me this day who being by me duly sworn, deposes and says : that he is the Chairman of the Harnett County Board of Commissioners and Margaret Regina Wheeler is the Clerk of said Board, that the seal affixed to the foregoing instrument is the official seal of Hamett County, that said instrument was signed by him, attested by said Clerk and the County's seal affixed thereto, all by authority of the Board of Commissioners of said County, and the said Gordon Springle acknowledged said instrument to be the act and deed of Hamett County. Witness my hand and official stamp or seal , this day of October, 2017. Notary Public My commission expires: 7 100217a HC BOC Page 27 Board Meeting Agenda Item Agenda Item _J..j-=----£ ___ _ MEETING DATE: October 2, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Agreement Between the County of Harnett and Town of Lillington Concerning the Properties at 420 McKinney Parkway, Lillington, and 125 Alexander Drive, Lillington REQUESTED BY: Administration REQUEST: Administration requests approval of an agreement between the County of Harnett and Town of Lillington concerning the properties at 420 McKinney Parkway, Lillington, and 125 Alexander Drive, Lillington. Per the agreement, the County and Town will enter into a shared driveway/parking lot maitnenance agreement between the two properties, the Town will allow Hamett County Emergency Services to a portion of the property at 125 Alexander Drive as a backup Emergency Operations Center, and the Town will grant the County right of first refusal for the property at 125 Alexander Drive. C:\U sers\gwheel er\Ap pData\Local\M icrosoft\ Windows\[N etCache\Content. Outlook\ TPTEQC L V\Maintenance Agreem ent Agenda Request.doc Page 1 of 2 100217a HC BOC Page 28 NORTH CAROLINA HARNETT COUNTY AGREEMENT BETWEEN THE TOWN OF LILLINGTON AND COUNTY OF HARNETT CONCERNING REAL PROPERTY TRACTS 1 AND 2, MAP NO. 2017-243 HARNETT COUNTY REGISTRY THIS AGREEMENT made and entered into this __ day of October, 2017, by and between TOWN OF LILLINGTON, North Carolina, a municipal corporation, of P.O. Box 296, Lillington, N .C. 27546 (hereinafter also referred to as "Town") and COUNTY OF HARNETT, a body politic, organized and existing under the laws of the State of North Carolina of P.O. Box 759, Lillington, N.C. 27546 (hereafter also referred to as "Hamett County" or "County"). RECITALS: A. The Town of Lillington is the owner of a 2.055 acre real property tract which includes a commercial building located at 125 Alexander Drive, Lillington, N.C. 27546 which is more particularly described as Tract 1 as shown on that map recorded in Map No. 2017-243, Hamett County Registry; and B. That contiguous to the eastern boundary of the above described tract, is a 3.594 acre real property tract which includes a commercial building located at 420 McKinney Parkway, Lillington, N.C. 27546 which is owned by Hamett County and is more particularly described as Tract 2 as shown on that map recorded in Map No. 2017-243, Harnett County Registry; and C. The parties as owners of the above described tracts both use an existing driveway located on Tract 1 as it extends from N.C.S.R. 2229 (Alexander Drive, an 80 foot right of way) to a shared parking lot area as shown on Map No. 2007-312, Hamett County Registry which is used by the owners of both tracts for access, parking and delivery purposes; and 1 100217a HC BOC Page 29 D. The parties as contiguous local government real property owners have negotiated certain agreements concerning the shared areas of the above described real property tracts and they desire to detail those agreement terms through this instrument. NOW, THEREFORE in consideration of the covenants and promises between the parties, they do hereby agree as follows: 1. Shared driveway/parking lot maintenance agreement: The parties agree to equally share the responsibility and expense for any and all maintenance and repairs of the existing driveway and parking lot area located between their respective real property tracts as shown on Map No 2017-312, Hamett County Registry. The maintenance/repair obligation only extends to the asphalt covered portions of the driveway and parking lot area. Any concrete apron or loading access areas shall be maintained by the property owner where the concrete area is located. 2. Town of Lillington grant of use of building to County Emergency Services during disasters: The Town of Lillington agrees to make reasonable accommodations at no rental cost to the County, by allowing Hamett County through its Emergency Services Department to use portions of the Town's commercial building facility located on Tract 1 at 125 Alexander Drive, Lillington, N.C. 27546, with said building portions to be identified by the Town, at reasonable times and in reasonable manners for County "public safety purposes" to include but not limited to storage, a backup Emergency Operations Center and/or a staging area for emergency personnel during a disaster. Said use by the County shall be of a temporary nature depending on the kind and duration of the disaster. 3. Town of Lillington grant to County of right of first refusal: The Town of Lillington hereby grants to Harnett County a right of first refusal on that 2.055 acre real property tract located at 125 Alexander Drive, Lillington, N .C. 27546 which is more particularly described as Tract 1 as shown on that map recorded in Map No 2017-243, Harnett County Registry. The parties agree that the right of first refusal shall operate as follows: If the Town of Lillington should receive and accept a written Offer To Purchase for the above described 2.055 acre real property tract from a third party, then Harnett County is hereby given a right of first refusal to purchase the subject real property for a purchase price equal to the additional value added to the subject real property from the recording date of this Agreement based upon improvements to the subject real property paid for by the Town of Lillington. The additional value added purchase price shall be determined by comparing the current tax appraised value of the subject real property (2017 tax value is $389,260.00) to the subject real property value at the time the right of first refusal is exercised with said values to be determined by the Harnett County Tax Office. Upon execution of a written O.ffer To Purchase by both the third party and the Town of Lillington, then a copy of the Offer To Purchase document shall be 2 100217a HC BOC Page 30 delivered to the Harnett County manager. Upon receipt, Harnett County shall have sixty (60) days to submit a written Offer To Purchase to the Town of Lillington. Harnett County shall have one hundred twenty (120) days from the acceptance by the Town to the County's Offer to Purchase to close the purchase transaction . Any failure by the County to meet the aforementioned two deadlines or submission of a written waiver by the County of its first refusal right shall terminate the County 's right offirst refusal and allow the Town to sell the subject real property to the said third party. EXECUTED on the date set forth in the acknowledgments attached hereto pursuant to previous actions of each of the parties . (SEAL) ATTEST: Shelly Phillips Dean, Town Clerk NORTH CAROLINA HARNETT COUNTY TOWN OF LILLINGTON By : --------------- Glenn McFadden, Mayor I, , a Notary Public of the County and State aforesaid, certify that Glenn McFadden personally came before me this day who being by me duly sworn, deposes and says : that he is the Mayor of the Town of Lillington and Shelly Phillips Dean is the Town Clerk, that the seal affixed to the foregoing instrument is the official seal of the Town of Lillington, that said instrument was signed by him, attested by said Clerk and the Town's seal affixed thereto, all by authority of the Council of said Town, and the said Glenn McFadden acknowledged said instrument to be the act and deed of the Town of Lillington. Witness my hand and official stamp or seal, this day of October, 2017. Notary Public My commission expires: 3 100217a HC BOC Page 31 (SEAL) ATTEST : Margaret Regina Wheeler, Clerk of the Hamett County Board of Commissioners NORTH CAROLINA HARNETT COUNTY COUNTY OF HARNETT By:--------------- Gordon Springle, Chairman of the Hamett County Board of Commissioners I, , a Notary Public of the County and State aforesaid, certify that Gordon Springle personally came before me this day who being by me duly sworn, deposes and says: that he is the Chairman of the Hamett County Board of Commissioners and Margaret Regina Wheeler is the Clerk of said Board, that the seal affixed to the foregoing instrument is the official seal of Hamett County, that said instrument was signed by him, attested by said Clerk and the County's seal affixed thereto, all by authority of the Board of Commissioners of said County, and the said Gordon Springle acknowledged said instrument to be the act and deed of Harnett County. Witness my hand and official stamp or seal, this day of October, 2017. Notary Public My commission expires: 4 100217a HC BOC Page 32 AGENDA ITEM 6 October 2, 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE W e h ave three (3) v acanc ies o n this committee. HARNETT CO UNTY AIRPORT COl\'11\UTTEE We have a vacancy for a District 5 member to serve on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT We have one (1) vacancy for an alternate members for District 3. HARNETT COUNTY COUNCIL FOR WOMEN Tracy Ann Berry and Maggie Morgan have expressed interest in being appointed to serve on this board. (Applications attached) We have (5) vac ancies o n thi s coun cil. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two (2) vacanci es on this comm ittee. MID-CAROLINA AGING ADVISORY COMMITTEE We have two (2) vacan ci e s on thi s commi ttee. NURSING HOME COMMUNITY ADVISORY COMMITTEE Von McNeil has expressed interest in being appointed to this committee. The Nursing Home Board recommends that Ms. McNeil be appointed as she has completed all of the required training per the new N.C.G.S . requirements for such applications. (Application attached) We have (2) vacanc ie s o n the b oard Page 1 -App ointments 100217a HC BOC Page 33 APPLICA TION TO SERVE ON A BOARD APPOINTED BY THE HARN EH COUNTY BOARD OF COMMISSIONERS VOTI NG DISTRICT: (Please check district number in which you live ): ~ District I, Commissioner McKoy 's D District 4, Commissioner Springle·s D District 2, Commissioner Elmore's D District 5, Commissioner Miller's D District 3, Commissioner Penny's TEL EPHONE: (HOME) 44.3-qq5,1-(oo (WORK) '673=~ ~3'8-C[;)..?'/ PRESENT o c cuPA noN: tllm:hS2 r-1 tl-001<2..maK.Rr; AW~- YEARs OF FORMAL EDU CATION: ____,Q~Q.;L...:....+J...tf<J..l.621:5~~~------------ c1v1c AN D FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTIC IPATE D : PL EA SE TELL WH Y YOU WO ULD LI KE TO SE RVE ON THE A BOV E LI STED BO ARD : **************** F O R OFFI CE USE ONLY: DATE RECEIV ED: ____ q_.,._:2_5_.,\_'1 _____________ _ DATE FORWARDED TO COUN TY COMMI SSIONERS : --------------- 100217a HC BOC Page 34 APPLICATION TO SERVE ON A 130ARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS VOTING DISTRICT: (Please check districl number in which you live): ~District I, Commissioner McKoy's O District 4, Commissioner Springle's 0 District 2, Commissioner Elmore's O District 5, Commissioner Miller's D District 3, Commissioner Penny's TELEPHONE: (HOME)~ 1 Q -1 S l -Lo J J. 2 (WORK) {{/ q -~l {) s PRESENT occuPATlON:-r\k \ \-J"\CDr f1 :C c, l~ +TCG YEARS OF FORMAL EDUCATION : \> .......L....1.J,.-"'C... ___________________ _ CIVIC AND FRATERNAL ORGANIZATIONS IN WIIICH YOU IIAVE PARTICIPATED: PL EASE TELL WH Y Y O U WOULD LIKE TO SERVE O N THE A BO VE LIST ED BOARD : lou **************************************** FOR OFFICE USE ONLY: DJ\ TE RECEIVED: ___ C\'----=-;)_{)_~__,\_r:1..L._ ____________ _ DATE FORWARDED TO COUNTY COMMISSIONERS: ---------------- 100217a HC BOC Page 35 N.C. Departm ent of Health and Human Services J N.C. Division of Aging and Ad1ilt Services J N.C. long Term Care Ombud sman Program----- Appendix D Application for: Authorities, Boards, Commissions, and Committees .. :_··._:... Note: All information on this document will be relea:-~:d to the public on request. Please P R I N T clearly : Name : 'Jo~ 1)\l ~\\ .. >'·: _ Ethnic Background : A{ri&A!t A,,w?'ctvc. Sex: (M) (F) ~ Home Phone Number: ~\l>J $ )~ -}4l':\ ·. Age (over 18): Yes~ No __ _ (41ll) S1f·/O'IJ. lu.U~ Home Fax Number : ~/ ,4 ~ ~ -----1,~-------- Email Address: (Please provide this contact information) ~n\L(\Lll\Db~ e 5ma·,1. lttrn Home Address : l '1D5 EJrt ko.ne... 'Rt>od.. :Bunnle'Vt...} Jv. C.,. ~ fSo2.3 (street) · · {city) (state) (zip} Name of Authority/Board/Commission/Committee : 1/arno/:~ ... ------------- Specific category applying for: (e .g. Nurse, Attorney, At-Larc,/-Ptc .) .JJJ~~L....ttOlll.l=.....J.Afl.Jm.).jWJ.:J.:!:l-araL1.::J.Qll.L..J,..,~m~i'tk-u.....=c>~~~~~~~~ ~~'1/!J,LJ~~~ ~~~~-'--~~Y!l.e~Y&.l.J(J.J,IJ~/6 (J n · · · .·-__ arvL tt.k.a lo tiur A'klrles ,a. 11,~ CJ>'M1r\un1±J ~ru1. 'rtch\o.il'\.: 46 irJt.fW4Uif o.,_6 __ : -1'F"l.._$,,=,S....,.ib ..... lt.;=-,__, ------- Occupation: ~ho.~·1)'1-todil)Q l()UJ\6(..lbr . -- Place of Business : tJ. l. 1)ivi6 tb]k II/ 'h t.A'AAti.o/ BJuJ) 4''fa'h4n BusinessAddress: /55 9~ff.tiod. !/re.nue-~Vi& #,.£,~) ft,fi-10/ Business Phone Number ('/lb) lf:gt, -/1/7 Busim;s; ~~x Number: (9Jl:>) ~f(p -CJ/o 6 / Do you live within County? Yes~. (•~; _-_. _ Township : ~o.cndf, (Aun~ ... I. . h. h . 1· . -;, y, N . • / ~lewad.s U-ce/i. Do you rve wit mt e corporate city 1m1ts . es__ o· .:v-- Education WiMML-:5o. knt, S'f,,.k.. llr..i Y--(f'sl'!J -/das/er's nsr(.c., i1L 'J.. ek.ki /i'fvk•n ~111U"ll/(f · Adapted from Durham County Application Form -2009 100217a HC BOC Page 36 ------------Long Term Care Community Ad v isory CommiU~(:r / THE ES SE Ill TI AL GU IDE Name of any /14r1HJ/t County or City of~~ Board/Commission/Committee on which you presently serve : __ N........,1:JtU."4-'-...L'---------!'•·•,; '.·· ..... ' If reapplying for a position you presently hold , how ma r,,.; ~:onsecutive terms have you served? _ .... ~_,/,_ .... IJ"'---- Based on your qualifications and e><periences, briefly dE ,rihe why your services on this Authority/ Board/ Commission/Committee would be beneficial to the County af_+-//i+=~:..za.&..=:a=----------- cr s« a:.t:tatlied !'43~l) Is your property tax listing current? Yes --\,.L__ No-~: __ ·_ Are your City and County property and motor vehicle ta>'~.:. p.,id in full on a current basis? Yes~ No __ _ Other information you consider pertinent: (i.e ., civic rr 1:r,\r;~rships, related work experience, etc.): ff St.t_ a,ffat.J,J. fa?') (If necessary, you may add additional pages .) (Check if add '.;1onal pages are added : ~) Note: All information on this document will be relea-sed .to t.he public on request. Date : 0~ .. /1-\~ Applicant's Signature: . _.. ... jetL'[}t~ . . . -' . - Return application to: Clerk to the Board of C ;., ''•N Commissioners Mailing Address: .. -------------County Government Fax Number: ----------------------- Adapted from Durham Count·, >:·r. !•::ation Form -2009 100217a HC BOC Page 37 Based on your qualifications and experiences, briefly describe why your services on this Authority/Board/Commission/Committee would be beneficial to the County of Harnett : I have served in the human services field for over 20 years . I have provided services to the elderly population in many capacities . In my current position as a rehabilitation counselor, I have had the opportunity to assist the elderly in five different surrounding counties (Harnett, Cumberland, Moore, Sampson & Lee). These services consist of: obtaining handicap/accessible housing, nursing home transitions, durable medical equipment, hearing aid devices, home modifications for accessibility. I have been a part of the Independent Living Program for the past 6 years . The Independent living Program primarily serves senior citizens in these counties. I have always had a passion and a desire to serve the elderly . I realize the importance of identifying and addressing their concerns and needs in the community . It is rewarding to know that you have been instrumental in enhancing their quality of life . Other information you consider pertinent: In the 90's I worked with the Community Alternative Program .for Disabled Adults in Harnett County . I have also had experience in the past interacting with skilled nursing facilities for many years due to being legal guardian for an older sibling. 100217a HC BOC Page 38 Agenda Item 7 r-:;-;~ HARNETT COUNTY Harnett FINANCIAL SUMMARY REPORT C OUNTY ,o-.\II: ti August, 2017 GENERAL FUND FYE 2017 FYE 2018 FYE2018 Total Same Period Department FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date Governing Body $ 208,357 $ 272,690 $ 32S,151 $ 92,369 28.41% $ 96,532 Administration 294,293 404,1S3 S02,462 88,489 17.61% 72,977 Legal Services S3,919 95,207 160,Sll 32,474 20.23% 28,390 Human Resources 20S,162 2S7,066 286,243 55,776 19.49% 46,773 Board of Elections 381,191 415,400 S28,246 59,S61 11.28% SS,608 Finance 811,001 848,360 l ,021,S31 162,725 15.93% 131,127 Insurance • Retirees 41S,OOO 520,000 72,623 13.97% 40,018 Clerk of Court 81,438 92,784 92,625 17,319 18.70% 12,186 Tax 1,709,486 1,S94,220 1,743,220 269,678 15.47% 240,047 General Services 1S8,173 156,539 188,368 23,299 12.37% 18,372 Fleet Maintenance S43,249 540,424 610,237 72,4Sl 11.87% 84,480 Transportation 1,523,lSO 1,707,476 l,SS0,350 164,S97 10.62% 146,864 Transportation -Admin 194,529 247,359 283,858 4S,638 16.08% 19,522 Facilities Maintenance 3,667,427 2,700,087 2,894,508 693,145 23.95% 283,352 Register of Deeds 7S9,735 769,621 837,668 90,761 10.83% 83,040 Information Technology 1,787,734 1,962,777 2,218,9S7 449,991 20.28% 458,S87 GIS 581,109 S92,936 656,68S 99,460 15.15% 90,284 Sheriff 9,677,549 9,596,S12 10,S55,1S7 1,364,068 12.92% 1,183,304 Ca mpbell Deputies 442,623 461,128 521,648 59,212 11.35% S3,882 Sheriffs Department Grants 26,924 19,237 22,240 Child Support Enforcement 66,6S3 79,381 84,647 9,660 11.41% 8,808 Communications 1,624,091 1,648,761 l,92S,480 299,366 1S.SS% 2S8,003 School Resource Officers 682,489 738,896 778,SSS 103,078 13.24% BS,180 Jail 4,SS1,46S 4,669,491 S,304,517 771,616 14.55% 682,317 Emergency Services 730,739 829,S4S 1,067,408 173,982 16.30% 122,484 Emergency Services Grant 58,000 18,9S9 443 2 .34% Emergency Medical Service 4,414,723 6,296,462 6,994,48S 914,798 13.08% 79S,240 EMS Tran sport 1,lSl,492 14 14 Rescue Di stricts 3,361,704 3,361,704 3,462,SS7 S77,094 16.67% SG0,284 Animal Services 438,S 7S 437,729 S14,07S SG,327 10.96% 60,182 Medical Examiner 89,900 GS,900 90,000 4,SOO S.00% 4,300 JCPC Admin 6,886 S,016 S,037 Public Safety Appropriations 71,908 7S,36 1 7S,OOO 670 0.89% Emerg ency Telephone System Radio System Harnett Regional Jetport 198,422 189,136 194,162 33,362 17.18% 28,071 Soil & Water 178,736 177,452 198,SlB 16,S36 8.33% 21,922 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Pro gra m 101,648 100,108 llS,111 Economic/Physical Dev . App. S09,983 S7S,679 S7S,OOO 4 7,192 U:\My Oocuments\Monthty Reports\2017 2018\Augus t 2017 • Financ r.al Statem~nts 1 100217a HC BOC Page 39 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUNTY r.ur I , August, 2017 GENERAL FUND FYE2018 FYE 2018 Total Same Period Department FYE 2016 FYE 2017 Percent UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Industrial Development 436,558 1,017,433 1,266,367 123,895 9.78% 91,318 Development Services 1,309,860 1,363,085 1,544,371 196,746 12.74% 180,392 Community Development (BG) 192 19,116 31,997 37 Abandoned MFG Home 32,171 23,216 24,126 2,911 12.07% 2,701 Cooperative Extension 314,013 364,853 441,981 46,786 10.59% 30,949 CCR&R • Block Grant 24,494 25,877 31,903 6,865 21.52% 2,430 CCR&R · United Way 150 Parents As Teachers 59,354 Adolescent Parenting 76,776 77,605 80,643 8,796 10.91% 8,623 4-H Teen Court & At Risk 72,035 45,234 55,741 5,607 10.06% 4,522 Child Care Youth Training Race to the Top 4,034 657 Adolescent Parenting · BJRH Special Programs 30,035 20,764 43,583 2,899 6.65% 2,124 Department on Aging 315,244 316,827 337,114 35,259 10.46% 31,345 Family Caregiver Support 61,164 67,657 70,714 9,646 13.64% 8,200 RSVP 77,511 83,864 90,228 9,580 10.62% 8,679 CAP · Disabled Adults 329,421 324,799 363,487 45,525 12.52% 34,027 Nutrition for Elderly 432,337 405,411 439,938 53,239 12.10% 54,212 Health 6,082,878 5,745,786 5,865,481 746,157 12.72% 683,390 Mental Health 605,679 605,679 605,679 151,420 25.00% 151,420 Social Services 10,324,942 12,216,121 12,667,464 1,62 7,222 12.85% 1,993,431 Public Assistance 9,351,002 9,118,139 9,193,826 1,395,170 15.18% 1,232,782 Veteran's Services 180,399 213,802 270,472 31,527 11.66% 24,486 Restitution 103,322 101,763 113,530 14,104 12.42% 12,551 Human Services App. 136,805 35,964 45,000 7,741 17.20% 7,741 Library 910,122 971,658 1,143,603 116,665 10.20% 113,973 Cultural & Recreational App. 153,000 185,000 150,000 Parks & Recreation 435,005 800,422 1,024,702 214,113 20.90% 194,249 Education Board of Education · reserve 920,000 Board of Education . add tea ch 72,542 200,000 Board of Education · current 21,267,993 21 ,420,138 21,068,027 3,511,338 16.67% 3,538,336 Board of Education · capital 280,707 1 22,625 750,000 98,031 13.07% Board of Education · teachers 993,967 1,055,200 2,199,000 Central Carolina · current 1,019,467 1,080,450 180,075 16.67% 169,911 Central Carolina · capital 26,197 30,000 Central Carolina · health science! 798,517 133,086 Central Carolina· works Central Carolina -DOT 70,000 Subtotal -Operating $ 95,761,633 $ 101,127,029 $ 109,076,603 $ 15,520,385 14.23% $ 14,538,257 Expenditures U:\My Documents\Monthly Reports\2017 . 2018\August 2017 · financial Statements 2 100217a HC BOC Page 40 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT ~OUNTY I .i l"TUTIII( August, 2017 GENERAL FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date lnterfund Transfers 2,145,446 3,628,409 1,026,667 Debt Service Interest 4,745,868 3,797,744 5,086,417 47,057 0.93% 20,646 Principal 11,551 ,602 12,916,628 14,204,731 1,038,042 7.31% 590,501 Cost of Issuance 213,601 (3,131) Other Financing Uses 36,177,890 Contingency 490,206 Subtotal Other Financing $ 54,834,407 $ 20,339,650 $ Uses: 20,808,021 $ 1,085,099 5.21% $ 611,147 Total Expenditures $ 150,596,040 $ 121,466,679 $ 129,884,624 $ 16,605,484 12 .78% $ 15,149,404 FYE 2017 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 Adjusted Budget Percent UNAUDITED Activity Last Fiscal Year to Date Ad Va lorem Taxe s Real and Personal $ 55,082,717 $ 56,335,636 $ 55,393,772 $ 315,257 0.57% $ 1,174,635 Motor Vehicles 6,190,412 6,637,839 6,146,212 592,538 9.64% 562,596 Sales Tax 19,279,813 20,S l8,531 20,655,250 Other taxes 1,220,493 1,209,416 1,325,000 206,261 15.57% 208,696 Permits & Fees 2,965,577 2,961,556 3,834,840 550,926 14.37% 499,721 Intergovernmental Reve nu e 20,274,012 18,900,426 21,635,369 2,166,359 10.01% 1,795,488 Sales & Services 9,204,896 9,662 ,383 8,285,849 975,637 11.77% 758,6 12 Other Revenues 3,343,042 3,204,306 6,259,118 433,273 6.92% 384,695 Rents, Concessions & Fees 73,655 67 ,075 74,808 11,984 16.02% 11,690 Subtotal -Operating $ 117,634,617 $ 119,497,168 $ 123,610,218 $ 5,252,235 4.25% $ 5,396,133 Revenues Inves tment Earnings 97,339 274,949 225,000 37,014 16.45% 22,248 Other Financing Sources 37,018,000 24,95 1 lnterfund Tr ansfers 7,501 1,657,613 6,045,468 Fund Balance Appropriated 3,938 Subtotal Other Financing $ 37,122,840 $ 1,957,513 $ Sources: 6,274,406 $ 37,014 0.59% $ 22,248 Total Revenues $ 154,757,457 $ 121,454,681 $ 129,884,624 $ 5,289,249 4 .07% $ 5,418,381 Revenues over/ (under) $ expenditures 4,161 ,41 7 $ {11,998) $ (11,316,235) $ (9,731,023) U:\My Doc:um~nb\Monthly Reports\2017 · 2018\August 2017 • Financial Stilte ment.s 3 100217a HC BOC Page 41 ~~ Harnett COUNTY "-l11 OOU~I. August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 $55,000,000 $45,000,000 $35,000,000 $25,000,000 $15,000,000 ~i} ~~qJ $ $ $ $ $ $ s $ $ $ s $ s s s s $ s - HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 GENERAL FUND Cash and Investments PNC Fidelity MBS $ 52,430 $ 12,825,076 $ 257,261 $ 52,430 $ 12,833,501 $ 7,182,432 $ 52,430 $ 12,833,501 $ 2,108,133 $ 52,430 $ 12,883,875 $ $ 102,890 $ 12,883,875 $ 9,318,753 $ 50,000 $ 10,900,020 $ 10,966,173 $ 50,000 $ 10,900,020 $ 16,539,974 $ 50,000 $ 10,900,020 s 6,112,440 $ 50,000 $ 10,399,391 $ s 8,950,242 $ 10,149,294 s $ 11,893,456 $ 9,598,367 s $ 1,401,847 s 9,611,806 $ s s 10,830,323 $ $ s 10,288,522 $ 4,836,176 s $ 10,288,522 $ $ s 6,310,697 s s $ 5,910,697 $ 3,888,938 $ $ 5,910,697 s Cash Flow U:\My Documents\Month~ Reports\2017 -2018\August 2017 . Financia l State ments 9/21/2017 NCCMT Total 13,215,998 $ 26,093,504 14,699,895 $ 27,843,087 13,721,198 $ 33,789,562 21,669,408 $ 36,713,847 29,247,908 $ 42,234,673 28,346,806 $ 48,615,578 23,550,367 $ 45,466,559 21,778,696 $ 49,268,690 20,139,559 $ 36,701,391 11,410,145 s 30,509,681 4,576,239 s 26,068,062 9,898,592 $ 20,912,246 13,870,895 $ 24,701,218 14,611,996 $ 24,900,517 15,052,435 $ 30,177,132 22,909,111 $ 29,219,808 28,256,262 s 34,166,959 31,321,226 $ 41,120,861 4 100217a HC BOC Page 42 HARNETT COUNTY FINANCIAL SUMMARY REPORT 9/21/2017 August, 2017 GENERAL FUND Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance - Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Restricted Committed Assigned Unassigned Total General Fund General Fund Expenditures Unassigned Fund Balance as a % of Expenditures This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. 2013 2014 2015 2016 lfN :i~~IEP $ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 1,418,606 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 11,966,0 27 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 29,924,402 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 43,309,035 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 $ 117,838,270 17.63% 18.13% 17.89% 23.44% 25.39% U:\My Document s\Monthty Reports\2017 . 2018\August 2017 -Financial Statements 5 100217a HC BOC Page 43 ~~ Harnett COUNTY ~ 1 LOOI "" 21.00% 11.00% 1.4)0% 2013 HARNETT COUNTY FINANCIAL SUMMARY REPORT 2014 August, 2017 GENERAL FUND Fund Balance % 2015 2016 2017 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\My Doc.uments\Monthly Repons\2017 · 2018\Augu st 2017 • Fi nbnc.la l Statements 9/21/2017 6 100217a HC BOC Page 44 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUNTY .... ~, .. - August, 2017 PUBLIC UTILITIES FUND FYE 2018 FYE 2018 Total Same Period Department FYE 2017 Percent FYE 2016 UNAUDITED Adjusted Budget Activity Last Fiscal Year to Date Admin/CSR/Meter Services $ 3,452,612 $ 4,557,855 $ 7,496,807 $ 339,047 4.52% $ 253,526 Water Treatment 4,376,387 4,701,727 5,669,326 708,779 12.50% 503,203 Wastewater Treatment 2,005,668 2,442,732 3,235,710 384,360 11.88% 212,336 Wastewater Treatment SHWW 1,993,304 2,312,626 2,906,061 305,851 10.52% 199,398 Distribution 3,634,241 4,079,847 4,597,259 634,897 13.81% 535,860 Collections 2,742,752 3,509,807 4,647,186 352,392 7.58% 294,711 Subtotal -Operating $ 18,204,964 $ 21,604,594 $ Expenditures 28,552,349 $ 2,725,326 9.55% $ 1,999,034 lnterfund Transfers 16,559,597 Depreciation 9,327,622 9,488,101 Debt Service 1,070,704 4,784,003 6,256,849 182,762 2.92% 182,421 Subtotal Other Financing $ 10,398,325 Uses: $ 30,831,701 $ 6,256,849 $ 182,762 2.92% $ 182,421 Total Expenditures $ 28,603,289 $ 52,436,295 $ 34,809,198 $ 2,908,088 8.35% $ 2,181,455 FYE 2018 FYE 2018 Total Same Period Source FYE 2016 FYE 2017 Percent UNAUDI TED Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenue $ 3,703 $ 3,703 $ 3,703 $ $ Sales & Services 32,563,219 33,494,516 32,117,905 6,599,631 20.55% 5,725,615 Other Revenues 3,704,119 4,957,710 691,000 69,463 10.05% 62,604 Rents, Concess. & Feees 2,105 (3,018) 2,145 168 Subtotal -Operating $ 36,273,146 $ 38,452,911 $ Revenues 32,812,608 $ 6,671,239 20.33% $ 5,788,387 Other Finance Sources 320,484 lnterfund Transfers 450,000 45,034 Fund Balance Appropriated Subtotal Other Financing $ 770,484 $ Sources: 45,034 $ $ $ Total Revenues $ 37,043,630 $ 38,497,945 $ 32,812,608 $ 6,671,239 20.33% $ 5,788,387 Revenues over/ (under) expenditures $ 8,440,341 $ (13,938,350} $ 3,763,151 $ 3,606,932 U :\My Docum @n ts\Monthty Reports\2017 -2018\August 2017 -Fin ancia l Stat@ ments 7 100217a HC BOC Page 45 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUNTY lii ~ I ", 0 1 ~ August, 2017 PUBLIC UTILITIES FUND Cash and Investments PNC Lockbox Money Mkt NCCMT Total August 2017 $ 24,609,773 $ 6,454,907 $ 5,007,882 $ 27,402 $ 36,099,964 July 2017 $ 23,098,741 $ 5,739,955 $ 5,005,756 $ 26,874 $ 33,871,325 June 2017 $ 22,125,214 $ 5,549,386 $ 5,005,756 $ 26,474 $ 32,706,830 May 2017 $ 25,982,342 $ 5,236,513 $ 5,003,631 $ 624,363 $ 36,846,849 April 2017 $ 32,934,935 $ 4,914,027 $ 5,001,575 $ 614,100 $ 43,464,638 March 2017 $ 31,893,934 $ 9,713,915 $ $ 599,368 $ 42,207,217 January 2017 $ 34,586,445 $ 4,491,557 $ $ 588,277 $ 39,666,278 December 2016 $ 33,153,787 $ 4,255,513 $ $ 588,277 $ 37,997,576 February 2017 $ 35,929,010 $ 4,553,808 $ $ 588,943 $ 41,071,761 November 2016 $ 31,878,365 $ 4,312,453 $ $ 588,228 $ 36,779,046 October 2016 $ 31,059,095 $ 4,075,830 $ $ 585,783 $ 35,720,707 September 2016 $ 29,921,800 $ 4,030,784 $ $ 585,023 $ 34,537,607 August 2016 $ 30,074,922 $ 3,836,649 $ $ 585,023 $ 34,496,594 July 2016 $ 28,301,352 $ 3,467,807 $ $ 583,368 $ 32,352,527 June 2016 $ 27,213,474 $ 3,582,342 $ $ 583,368 $ 31,379,183 May 2016 $ 28,848,875 $ 3,432,473 $ $ 581,211 $ 32,862,559 April 2016 $ 30,683,192 $ 3,316,449 $ $ 577,919 $ 34 ,577,560 March 2016 $ 31,388,435 $ 3,343,019 $ $ 570,299 $ 35,301,753 Cash Flow $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 U:\My Documents\M ont h~ Reports\2017 -2018\August 2017 · Financial Statements 8 100217a HC BOC Page 46 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUNTY ---1 I/ II August, 2017 SOLID WASTE FUND FYE 2017 FYE 2018 FYE 2018 Total Department FYE 2016 Same Period UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date Solid Waste $ 4,207,775 $ 6 ,129,550 $ 5,137,096 $ 472,807 9.20% $ 332,550 Subtotal -Operating $ 4,207,775 $ 6,129,550 $ 5,137,096 $ 472,807 9.20% $ 332,550 Expenditures Other Financing Uses lnterfund Transfers Depreciation 445,290 Debt Service 88,150 466,362 540,352 39,813 7.37% 88,150 Subtotal Other financing $ 533,439 $ 466,362 $ 540,352 $ 39,813 7.37% $ Uses: 88,150 Total Expenditures $ 4,741,214 $ 6,595,912 $ 5,677,448 $ 512,620 9.03% $ 420,700 FYE 2017 FYE 2018 FYE 2018 Total Source FYE 2016 P·ercent Same Period UNAUDITED Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 268,129 $ 282,599 $ 250,000 $ $ Intergovernmental Re venue 133,790 60,036 90,000 Sales & Servi ces 5,313,693 5,731,760 5,335,248 257,287 4.82% 299,883 Other Reve nues 139,437 2,472,394 700 5,226 74 6 .57% 196 Rents, Concess. & Feees 1,291 2,548 1,500 1 Subtotal -Operating $ 5,856,340 $ 8,549,337 $ 5,677,448 $ 262,513 $ Revenues 4.62% 300,080 Other Finance Sources 917 lnterfund Transfers Fund Balance Appropriated Subtotal Other Financing $ 917 $ $ $ $ Sources : Total Revenues $ 5,857,257 $ 8,549,337 $ 5,677,448 $ 262,513 4 .62% $ 300,080 Revenuesover/(underj expenditures $ 1,116,043 $ 1,953,425 $ (250,107) $ (120,620) U:\Mv Docu me nts\Mo nthty Reports\2017 · 2018\August 201 7 · Fina ncial St a te me nh 9 100217a HC BOC Page 47 r-;~ Harnett COUNTY fARr.lf'll,l August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 $3,000,000 $2,000,000 $1,000,000 ~4-'I'-~" $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -- HARNETI COUNTY FINANCIAL SUMMARY REPORT August, 2017 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank $ 624,648 $ 866,139 $ $ 804,053 $ 846,637 $ 189,827 $ 873,490 $ 822,923 $ 146,657 $ 849,369 $ 798,541 $ 252,605 $ 813,116 $ 768,637 $ 697,465 $ 796,560 $ 738,482 $ 1,010,246 $ 774,615 $ 715,054 $ 933,046 $ 733,821 $ 679,357 $ 1,221,468 $ 712,874 $ 660,335 $ 143,512 $ 679,050 $ 628,517 $ $ 623,360 $ 608,194 $ 723,455 $ 703,192 $ 649,795 $ 596,631 $ 637,923 $ 589,976 $ 706,906 $ 613,495 $ 567,589 $ 953,476 $ 595,845 $ 549,127 $ 1,030,073 $ 577,211 $ 534,532 $ 1,106,636 $ 555,533 $ 517,182 $ 1,322,008 $ 533,722 $ 501,869 $ Cash Flow U:\M y Oocuments\Monthly Reports \2017 · 2018\August 2017 · Financial Statements 9/21/2017 NCCMT Total 66,634 $ 1,557,421 944 $ 1,651,635 944 $ 1,887,184 295,485 $ 2,090,052 235,646 $ 2,070,004 316,381 $ 2,548,889 316,381 $ 2,816,296 240,324 $ 2,586,547 159,310 $ 2,753,988 78,246 $ 1,529,324 78,246 $ 1,309,800 159,310 $ 2,235,752 78,243 $ 1,902,774 4,902 $ 1,892,893 4,902 $ 2,103,350 254,500 $ 2,396,316 185,532 $ 2,364,882 185,532 $ 2,543,131 10 100217a HC BOC Page 48 r-;~ Harnett COUNTY L r~ rUf II Category Fixed Cost Claims Funded Transfer to Capital Reserve Total Expenditures Source Departmental Charge Other revenues Fund Balance Appropriated Total Revenues Revenues over/ (under) expenditures HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 WORKER'S COMPENSATION FUND FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity $ 21,000 $ 198,426 $ 32,000 $ 158,403 1,243,316 3,010,116 1,093,000 100,000 455,537 $ 1,264,316 $ 3,208,542 $ 1,580,537 $ 258,403 FYE2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity $ 1,711,483 $ 1,599,984 $ 975,000 $ 147,177 441,714 2,563,155 150,000 15,302 455,537 $ 2,153,197 $ 4,163,139 $ 1,580,537 $ 162,479 $ 888,881 $ 954,597 $ (95,924) U:\My Documents\Monthly ~epon.s\2017 · 2018\August 2017 · Fin.m cial St a tements 9/21/2017 Total Same Period Percent Last Fiscal Year to Date 495 .01% $ 9.15% 130,919 16.35% $ 130,919 Total Same Period Percent Last Fiscal Year to Date 15.10% $ 161,165 10.20% $ 15,038 10.28.% $ 176,203 $ 45,284 11 100217a HC BOC Page 49 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUNTY "' ;;1 U fH I\A August, 2017 WORKER'S COMPENSATION FUND Cash and Investments PNC NCCMT Total August 2017 $ 2,814,262 $ 1,211,772 $ 4,026,034 July 2017 $ 2,759,812 $ 1,211,772 $ 3,971,584 June 2017 $ 2,904,633 $ 1,211,772 $ 4,116,405 May 2017 $ 2,809,436 $ 1,211,772 $ 4,021,208 April 2017 $ 265,521 $ 1,211,772 $ 1,477,293 March 2017 $ 2,833,889 $ 1,211,772 $ 4,045,661 February 2017 $ 2,717,622 $ 1,211,772 $ 3,929,394 January 2017 $ 2,768,040 $ 1,211,772 $ 3,979,812 December 2016 $ 2,687,499 $ 1,211,772 $ 3,899,271 November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066 October 2016 $ 2,487,719 $ 1,211,772 $ 3,699,491 September 2016 $ 2,533,314 $ 1,211,772 $ 3,745,086 August 2016 $ 1,669,764 $ 1,211,772 $ 2,881,536 July 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786 June 2016 $ 1,624,481 $ 1,211,772 $ 2,836,253 May 2016 $ 1,692,068 $ 1,211,772 $ 2,903,840 April 2016 $ 1,643,553 $ 1,211,772 $ 2,855,325 March 2016 $ 1,711,9 33 $ 1,211,772 $ 2,923,705 Cash Flow $5,000,000 $4,000,000 $3,000,000 $2,000,000 U:\My Document,:\Monthty Reports\2017 -2018\August 2017 · Financia l Stateme nts 12 100217a HC BOC Page 50 ~~ Harnett COUNTY ~{, l'l ( ARr.t 1-.A Liability as of July 1 Current year claims and changes in estimates Actual claim payments Liability as of end of month HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 WORKER'S COMPENSATION FUND s 2,379,247 18,378 4,475 $ 2,393,149 Liability # of Claims this fiscal year U:\My Documents\Month~ ReporB,\2017 -2018\Aueud 2017 -Financ ia( Statement5 9/21/2017 6 13 100217a HC BOC Page 51 ~~ HARNETT COUNTY 9/21 /2017 Harnett FINANCIAL SUMMARY REPORT COUNTY "1 lf U,Af'II J,..ti August, 2017 EMPLOYEE CLINIC FUND FYE 2017 FYE 2018 FYE 2018 Total Same Period Department FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date Employee Clinic $ 140,835 $ 150,473 $ 175,301 $ 22,355 12.75% $ 15 ,374 Total Expenditures $ 140,835 $ 150,473 $ 175,301 $ 22,355 12.75% $ 15,374 FYE 2017 FYE 2018 FYE2018 Total Same Period Source FYE2016 Percent UNAUDITED Adjusted Budget Activity Last Fiscal Year to Date Departmental Charge $ 242,612 $ 172,135 $ 175,301 $ 25,125 14.33% $ 24,210 Other revenues Fund Balance Appropriated Total Revenues $ 242,612 $ 172,135 $ 175,301 $ 25,125 14.33% $ 24,210 Revenues over/ (under) expenditures $ 101,777 $ 21,662 $ 2,770 $ 8,836 U:\My Oocuments\M onthly Reports\2017 -2018\August 2017 -financial Statements 14 100217a HC BOC Page 52 ~~ Harnett COl,!_HTY ,.11. f JdW !"I August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 $685,000 $680,000 $675,000 $670,000 $665,000 $660,000 $655,000 $650,000 HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 EMPLOYEE CLINIC FUND Cash and Investments PNC $ 639,388 $ $ 627,671 s $ 638,529 $ $ 643,317 $ $ 645,207 $ $ 642,930 $ $ 644,551 $ $ 641,202 $ $ 641,529 $ $ 644,850 $ $ 646,455 $ $ 647,665 s $ 645,243 $ $ 643,903 $ $ 640,890 $ $ 629,731 $ $ 634,966 $ $ 626,534 $ Cash Flow U:\My Ooc.uments\Monthly Reports\2011 . 2018\August 2017 -Fini1 ncia l Statements 9/21/2017 NCCMT Total 29,241 $ 668,629 29,241 $ 656,913 29,241 s 667,771 29,241 s 672,559 29,241 $ 674,448 29,241 $ 672,171 29,241 $ 673,792 29,241 $ 670,443 29,241 $ 670,770 29,241 $ 674,091 29,241 $ 675,697 29,241 $ 676,906 29,241 $ 674,484 29,241 $ 673,145 29,241 $ 670,132 29,241 $ 658,972 29,241 $ 664,207 29,241 $ 655,776 15 100217a HC BOC Page 53 r-y~ Harnett COUNTY ~:'I ( ARfl August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 Febru ary 2017 January 2016 December 2016 Novembe r 2016 October 2016 September 2016 August 2016 250 200 150 100 50 HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 EMPLOYEE CLINIC FUND Employee Clinic Utilization I # of Visits I 142 132 Health Prevention 120 185 109 # Flu shots 201 198 177 165 # Pneumonia shots 141 116 150 145 Patient Flow U:\My Documents\Monthty Reports\2017 · 2018\August 201 7 -financial Stateme nts 9/2 1/2017 16 100217a HC BOC Page 54 ~~ Harnett COUNTY ---"'r fAitfl I Category Paid Claims $ Fi xed Cost We llness Total Expenditures $ Source Me dical Pre mium Equivilents $ Other revenues Total Revenues $ Revenues over/ (under) expenditures $ HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 MEDICAL INSURANCE FUND FYE 2017 FYE 2018 FYE 2018 FYE2016 UNAUDITED Adjusted Budget Activity 6,818,253 $ 6,839,112 $ 7,150,000 $ 898,268 634 ,709 704,945 882,000 139,815 8,355 2,919 10,000 7,461,317 $ 7 ,546,976 $ 8,042,000 $ 1,038,083 FYE 2017 FYE 2018 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget Activity 7,892,453 $ 7,994,131 $ 8,000,000 $ 1,464,697 26,178 19,851 42,000 1,460 7,918,631 $ 8 ,013,982 $ 8,042,000 $ 1,466,157 457,314 $ 467,006 $ 428,074 U:\My Documents\Monthly Re ports\2017 · 2018\Ausust 201 7 · Financ ia l Statements 9/21/2017 Total Same Period Percent Last Fiscal Year to Date 12 .56% $ 1,026,897 15.85% 119,064 762 12.91% $ 1,146,723 Total Same Period Percent Last Fiscal Year to Date 18.31% $ 1,235,205 3.48% 1,320 18.23% $ 1,236,525 $ 89,802 17 100217a HC BOC Page 55 ~~ Harnett COUNTY "'0~' f.LIH t'IA August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 $2,700,000 $2,500,000 $2,300,000 $2,100,000 $1,900,000 $1,700,000 $1,500,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 MEDICAL INSURANCE FUND Cash and Investments PNC NCCMT 2,336,726 $ 543,297 $ 2,199,920 $ 543,297 $ 1,911,518 $ 543,297 $ 2,028,010 $ 543,297 $ 2,033,963 $ 543,297 $ 1,870,174 $ 543,297 $ 2,024,627 $ 543,297 $ 2,084,544 $ 543,297 $ 2,014,553 $ 543,297 $ 1,952,986 $ 543,297 $ 1,869,553 $ 543,297 $ 1,877,798 $ 543,297 $ 1,125,368 $ 543,297 $ 967,054 $ 543,297 $ 1,035,476 $ 543,297 $ 866,947 $ 543,297 $ 964,355 $ 543,297 $ 1,196,881 $ 543,297 $ Cash Flow U:\My Oocuments\Monthly Re ports\2017 . 2018\August 2017 • Financial State ments 9/21/2017 Total Number of Months Avera e Month Cost on Hand 2,880,023 4.35 2,743,218 4.15 2,454,816 3.71 2,571,307 3.89 2,577,260 3.90 2,413,471 3.65 2,567,925 3.88 2,627,841 3.97 2,557,850 3.87 2,496,283 3.77 2,412,851 3.65 2,421,096 3.66 1,668,665 2.52 1,510,351 2.28 1,578,773 2.39 1,410,244 2.13 1,507,653 2.28 1,740,178 2.63 18 100217a HC BOC Page 56 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT L.Q__U N T Y ~ Tr fAR ll 1 l-f, August, 2017 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees& Total Net Paid Loss Premium Pre-65 Membership Claims Fixed Cost Ratio Equivalent Retirees August 2017 861 1,316 $ 465,032.05 $ 62,291.38 72 .08% $ 731,553.84 July 2017 863 1,319 $ 565,579.25 $ 62,926.27 85.73% $ 733,143.41 June 2017 858 1,309 $ 707,456.46 $ 63,092.85 104.82% $ 735,091.65 May 2017 859 1,308 $ 585,092.44 $ 59,071.95 99.37% $ 648,269 .01 April 2017 850 1,288 $ 426,323.43 $ 60,687.61 74.69% $ 652,008 .78 March 2017 847 1,280 $ 700,824.81 $ 62,056.67 120.25% $ 634,433.13 February 2017 838 1,270 $ 697,396.28 $ 38,867 .77 116.07% $ 634,310.54 January 2017 843 1,275 $ 451,584.71 $ 46,679.99 79.47% $ 626,993.27 December 2016 843 1,271 $ 562,043.76 $ 50,371.79 96.89% $ 632,074.10 November 2016 841 1,265 $ 450,496.19 $ 58,245.17 80.80% $ 629,611.56 October 2016 835 1,253 $ 475,315 .79 $ 93,186.53 90.35% $ 629,233.60 September 2016 830 1,242 $ 949,451.70 $ 58,166.03 161.13% $ 625,355.69 August 2016 827 1,238 $ 472,478.84 $ 58,462.25 85.98% $ 617,534.95 July 2016 830 1,237 $ 567,120.08 $ 117,732.75 110.59% $ 619,266 .8 7 June 2016 826 1,201 $ 749,785.30 $ (48 ,146.18) 112.65% $ 622,838.33 May 2016 821 1,195 $ 644,458.97 $ 18,765.56 121.42% $ 546,2 17.69 April 2016 819 1,190 $ 846,544.07 $ 59,316.96 166.24% $ 544,9 21.50 March 2016 824 1,192 $ 613,689 .61 $ 55,057.79 122.98% $ 543,783.54 Year to Date (membership= avg) 840 1,258 $10,930,673.74 $ 976,833.14 104.39% $ 11,406,641.46 Medical Plan Loss Ratio 175% 150011, 125% 100% 75 % 50% " .. ~~ t (:oe ~.,,, 'i'"../> 'l ,~ ~ 'i'"q ~ .,,<"-~.,,~ ~~ .,,<"-q,~ ~ ... ~ (:,~ # ,t. ..,.,, Q"'"' e~ if> "'~ ~o..:i; ol::' # /· ,._c ""'q ~ U;\My Docum ~n ts\Monthly Riepo n s\2017 · 2018\Aug:ust 2017 -Fin a ncia l Stateme nt s 19 100217a HC BOC Page 57 ~~ Harnett COUNTY IHI AJif1 ~ Category Paid Claims $ Fixed Cost Total Expenditures $ Source Dental Premium Equivilents $ Other revenues Total Revenues $ Revenues over/ (under) expenditures $ HARNETT COUNTY FINANCIAL SUMMARY REPORT August, 2017 DENTAL INSURANCE FUND FYE 2017 FYE 2018 FYE 2016 UNAUDITED Adjusted Budget 295,849 $ 374,180 $ 325,000 $ 36,698 37,022 50,000 332,547 $ 411,202 $ 375,000 $ FYE 2017 FYE 2018 FYE.2016 Adjusted Budget UNAUDITED 369,211 $ 490,944 $ 375,000 $ 369,211 $ 490,944 $ 375,000 $ 36,664 $ 79,742 $ U :\My Do cuments\M ont hly Rep orts\2017. 201 8\Auguu 2017 • Fin1ncia l Statunenu 9/21/2017 FYE 2018 Total Same Period Activity Percent Last Fiscal Year to Date 57,875 17.81% $ 68,316 7,796 15.59% 7,101 65,671 17.51% $ 75,417 FYE 2018 Total Same Period Activity Percent to Date Last Fiscal Year 81,159 21.64% $ 75 ,083 81,159 21.64% $ 75,083 15,488 $ {334) 20 100217a HC BOC Page 58 ~~ HARNETT COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT COUN T Y ~ I~ T t.l!Ol l'tA August, 2017 DENTAL INSURANCE FUND Cash and Investments PNC NCCMT Total Number of Months Avera e Monthly Cost on Hand August 2017 $ 331,188 $ $ 331,188 9 .52 July 2017 $ 325,009 $ $ 325,009 9.34 June 2017 $ 315,701 $ $ 315,701 9.08 May 2017 $ 311,609 $ $ 311,609 8.96 April 2017 $ 313,273 $ $ 313,273 9.01 March 2017 $ 294,393 $ $ 294,393 8.46 February 2017 $ 296,096 $ $ 296,096 8.51 January 2017 $ 290,366 $ $ 290,366 8.35 December 2016 $ 290,231 $ $ 290,231 8.34 November 2016 $ 280,718 $ $ 280,718 8.07 October 2016 $ 278,083 $ $ 278,083 7.99 September 2016 $ 283,750 $ $ 283,750 8.16 August 2016 $ 269,750 $ $ 269,750 7 .75 July 2016 $ 278,279 $ $ 278,279 8.00 June 2016 $ 270,084 $ $ 270,084 7.76 May 2016 $ 262,899 $ $ 262,899 7.56 April 2016 $ 259,621 $ $ 259,621 7.46 March 2016 $ 255,744 $ $ 255,744 7.35 Cash Flow $350,000 $325,000 $300,000 $275,000 $250,000 U:\Mv Documents\Monthty Re ports\2017 -2018\August 2017 -Financial Statements 21 100217a HC BOC Page 59 ~~ HARNETT COUNTY 9/21/201 7 Harnett FINANCIAL SUMMARY REPORT COUNTY J. T f ARO J"lA August, 2017 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Total Net Paid Fixed Cost Loss Premium Employees Membership Claims Ratio Equivalent l August 2017 892 1,443 $ 42,338.35 $ 3,902.41 113.76% $ 40,647.93 July 2017 890 1,443 $ 37,352.60 $ 3,893.67 101.81% $ 40,511.14 June 2017 878 1,401 $ 31,838.61 $ 3,815.01 86.37% $ 41,280.65 May 2017 877 1,401 $ 29,071.76 $ 3 ,828.12 84.48% $ 38,943.34 April 2017 867 1,386 $ 30,843 .30 $ 3,797.53 84 .96% $ 40,772.75 March 2017 866 1,382 $ 37,039.68 $ 3,810.64 117.25% $ 34,840.92 February 2017 853 1,366 $ 29,052.10 $ 3,731.98 89.50% $ 36,632.24 January 2017 852 1,363 $ 24,691.39 $ 3,701.39 74.34% $ 38,194.96 December 2016 849 1,352 $ 30,584.03 $ 3,683.91 90.36% $ 37,925.31 November 2016 847 1,350 $ 27,494.20 $ 3,749.46 82.49% $ 37,877.15 October 2016 838 1,341 $ 20,172.90 $ 3,412.97 62.44% $ 37,772.52 September 2016 812 1,312 $ 38,929 .95 $ 3,600.88 113.34% $ 37,526 .11 August 2016 813 1,323 $ 35,594.70 $ 3,570.29 104.91% $ 37,330.66 July 2016 810 1,31 6 $ 31,41 6 .37 $ 4,006.42 93.83% $ 37,752.67 Jun e 2016 6 71 1,114 $ 28,488.90 $ 6,202 .76 90.84% $ 38,188 .9 7 May 2016 667 1,110 $ 22,062.20 $ 3,084.92 84.50% $ 29,7 60.98 April 2016 659 1,100 $ 31,526.79 $ 3,033.66 115.55% $ 29,909.42 March 2016 660 1,101 $ 29,69 6 .70 $ 3,122.20 110.76% $ 29,629 .84 Year to Date (membership = avg) 811 1,311 $ 558,194.53 $ 67,948.22 94.09% $ 665,497 .56 Dental Plan Loss Ratio 125% 100% 75% 50% \)I} ~~ ~"' "'\)"° 'I .... ~ ~'b~ ~ ;s-~ ~~ 'b<'-,,,<'-I.~ ":(f.. j. ... ~ ~ #' "1ff' .,, .. .... <fj (j'-CJ ,§f ~ "1'1' .. \)I} olf e~ ~o ~~ "'\)"° q; U:\My Docu men ts\Monthty Repo rts\20 17 -2018\August 2017 · Financia l Stateme nts 22 100217a HC BOC Page 60 ~~ HARNETI COUNTY 9/21/2017 Harnett FINANCIAL SUMMARY REPORT L C! u N T y r1 ron11..,, May, 2017 BOARD OF EDUCATION FYE 2017 FYE 2018 FYE 2018 Total Same Period Fund Group FYE 2016 UNAUDITED Adjusted Budget Activity Percent Last Fiscal Year to Date State Fund Expenditures $ 115,268,881 $ 106,092,900 $ s $ 102,207,084 Revenues $ 115,268,881 $ 106,100,707 $ s $ 102,223,378 $ 7,807 $ $ $ 16,295 Local Current Expense Fund Expenditures 22,838,609 20,553,383 $ 19,279,878 Revenues 21,557,719 21,058,298 $ 21,520,806 $ (1,280,890) $ 504,915 $ $ $ 2,240,928 Federal Grant Fund Expend itures 11,365,474 10,646,921 $ 9,658,731 Revenues 11,365,474 10,649,134 $ 9,670,260 $ 2,213 $ $ 11,528 Capital Outlay Fund Expe nditures 3,165,403 3,395 ,126 $ 2,990,946 Revenues 2,844,295 3,534,258 s 2,681,150 $ (321,108) $ 139,132 $ $ (309,796) Child Nutrition Fund Expenditures 10,013,377 9,236,883 $ 9,324,806 Revenues 10,608,154 10,202,351 $ 9,246,428 $ 594,777 $ 965,468 $ $ $ (78,378) Dunn District Fund Expenditures 304,258 250,473 $ 292,697 Revenues 299,648 292,574 $ 284,577 $ (4,609) $ 42,101 s (8,120) Local Restricted Fund Expenditures 4,720,189 5,456,564 $ 3,813,528 Revenues 5,253,011 6,017,872 $ 4,694,184 $ 532,822 $ 561,307 $ $ $ 880,656 Total All Funds Expenditures 167,676,190 155,632,250 147,567,670 Revenues 167,197,181 157,855,193 150,320,783 $ (479,009) $ 2,222,943 $ $ $ 2,753,113 • Latest available n um bers from the Board of Education's web site. U:\My Docu me nt s\Monthly Reports\20 17 . 2018\August 201 7 · f ma nc 1al State me nts 23 100217a HC BOC Page 61 ~~ HARNETT COUNTY FINANCIAL SUMMARY REPORT 9/21/2017 Harnett COUNTY ~-I.RO~ May, 2017 BOARD OF EDUCATION Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: Non-Spendable Fund Balance -This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted Fund Balance -The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes Committed Fund Balance -imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. Assigned Fund Balance -That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. Unassigned Fund Balance -This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund . 2013 2014 2015 2016 l!N :i~:IEP Non Spendable $ 1,417,080 $ 2,130,098 $ 1,849,351 $ 1,796,064 $ Restricted $ 2,813 $ 67,971 $ 21,420 $ 25,507 $ Committed $ $ $ $ $ Assigned $ 4,004,023 $ 3,508,927 $ 5,466,811 $ 3,845,000 $ Unassigned $ 5,426,606 $ 3,000,000 $ 2,889,118 $ 3,274,629 $ Total General Fund $ 10,850,522 $ 8,706,996 $ 10,226,700 $ 8,941,200 $ General Fund Expenditures $ 20,262,634 $ 22,848,788 $ 20,369,083 $ 23,089,579 $ Unassigned Fund Balance 26.78% 13.13% 14.18% 14.18% 0.00% as a % of Expenditures U:\My Docutn@nts\Monthty Reports\2017 · 2018\August 2017 · Finandal Statements 24 100217a HC BOC Page 62 ~~ Harnett COUNTY t..O I (Untt"4 21.00% 11.00% 1.00% 2012 Month 1 Month 1 Revd Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Final HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 BOARD OF EDUCATION Fund Balance % 2013 2014 2015 Public School Membership 2016 ADM MLD ADM Change MLDChange 20,483 20,615 20,469 20,573 (14) (42) 20,563 20,566 94 (7) 20,538 20,554 (25) (12) 20,443 20,480 (95) (74) 20,340 20,310 (103) (170) 20,280 20,325 (60) 15 20,271 20,282 (9) (43) 20,236 20,259 (35) (23) 20,201 20,182 (35) (77) 0 20,182 0 U:\My Documents\Monthfv Reports\2017 . 2018\August 2017 -Financial Statt!ments 9/21/2017 Fiscal Year 2016-2017 Initial Allotment 20,850 25 100217a HC BOC Page 63 ~~ Harnett COUNTY --- ',, T r J.RO l"A 21,000 20,500 20,000 19,500 HARNETT COUNTY FINANCIAL SUMMARY REPORT May, 2017 BOARD OF EDUCATION Harnett County School Membership U:\My Doc.um e nt s\Monthly Rtports\2017 · 201 8\August 2017 -Fina ricia-1 Sta tement s 9/21/2017 ADM MLD 26 100217a HC BOC Page 64 Ag e n d a Item ___ 7 -"----- HA R N E T T CO U N T Y SA L E S TA X AN A L Y S I S BY AR T I C L E 1. C u r r e n t ye a r ac t i v i t y : Ci t y Ho l d Sc h o o l Hold Ge n e r a l Fu n d Bo a r d o l Ed u c a t i o n H1 n n l e s s Harmle ss Fl s c al Y H r 20 1 7 Ar t i c l e 39 Ar t l c l e 40 Ar t i c l e 42 Ar t i c l e 40 Ar t i c l e 41 Ar t i c l e 44 Ar t i c l e 44 •52 4 Ar t i c l e 46 Ar t i c l e 39 Article 39 Special Districts Total Dlstr1butlon Ju y . 20 1 6 s 34 2 ,54 7 .3 3 s 4 1 9 .5 14 .05 $ 12 8 .00 1 ,89 I s 14 4 ,26 6 .60 $ 28 8 ,53 3 . 2 0 $ 32 1 ,02 6 .87 $ 64 , 9 1 2 . 7 2 s (91 ,1 02 .93 ) $ (189 ,556 .62 ) $ 68 ,261 .28 1 , 16 .5 .84 Au g u st . 20 1 6 s 49 9 .00 4 .02 s 44 11 .49 5 .1 3 s 18 1 .29 7 .39 s 15 7 ,72 5 .20 $ 3 15 ,45 0 .39 s s 32 1 ,02 6 .8 7 s 13 8 ,24 4 .67 $ (94 ,6 1 9 .99 ) s (171 ,4 91 .32 ) s 94 ,507 .77 s 1 ,870 ,862.57 Se pt e m b e r , 2 01 6 s 63 1 ,81 5 6 1 5 s 43 0 5 8 5 .48 s 19 1 ,50 8 . 7 0 $ 1 4 9 ,64 8 . 8 5 $ 29 9 ,69 7 .69 s s 32 1 ,02 6 .8 7 $ 1 80 ,96 8 .20 $ (84 ,7 1 9. 28 ) $ (122 .236 .57 ) $ 117 ,252.06 s 2 ,115 ,796 .13 Oc to b e r , 20 1 6 s 57 5 .71 4 .83 s 4 25 ,51 1 1 .34 s 1I I 0 ,88 5 . 7 5 $ 14 6 ,96 0 .7 1 s 29 3 , 9 2 1 . 4 3 I 1 .0 0 $ 32 1 , 0 2 6 .87 $ 16 7 ,4 2 9 .35 $ (64 ,79 9 .65 ) $ (131 ,785.11 ) s 108 .12 8.48 $ 2 ,003,000 .00 N o ve m b e r . 20 1 6 s 62 9 ,95 2 .1 5 s 45 3 ,91 1 2 .93 s 19 1 ,40 7 .10 s 15 9 ,53 2. 55 s 31 9 ,06 5 .11 s eo .38 s 32 0 ,93 0 .2 3 $ 17 9 ,62 5 .9 2 $ (9 1 ,30 6 . 1 6 ) s (139 ,5 4 1 .42 ) $ 116 ,975 .7 4 s 2 ,140 ,664 .53 De c em b e r . 20 16 s 72 5 .69 1 .08 s 51 8 .81 1 1 .07 s 21 8 ,6 1 0 .9 ' s 1 8 3 .17 3 .38 s 36 6 ,34 6 . 75 s 0. 2 5 s 32 0 ,93 0 .23 $ 20 6 ,81 7 .61 $ (10 4 ,22 4 .69 ) s (158 ,7 4 5 .37 ) $ 134 .402 .58 s 2 ,411 ,818 .83 Ja n u a ry , 20 1 7 s 51 1 ,58 7 .30 s 37 4 ,81 1 1 .2 2 s 1 63 ,97 7 .91 s 12 7 ,09 9 .22 $ 25 4 ,19 8 .45 s 5 .17 $ 3 20 , 9 3 0 .23 $ 16 2 ,12 7. 90 $ (73 ,52 8 .68 ) $ (11 2,886 .21 ) $ 96 ,730 .35 $ 1 ,824,839 .86 F eb r ua r y . 20 1 7 s 6 3 1 ,39 2 7 5 s 40 0 ,09 3 .30 s 11 9 , 34 4 .20 $ 13 8 ,59 1 . 38 $ 27 7 ,18 2 .7 6 s 5 2. 7 3 $ 32 0 , 9 3 0 .23 $ 1 75 ,7 11 .78 $ (7 7 . 01 1 . 0 3 ) s (100 ,904.06 ) $ 116 ,800 .24 $ 2 ,072.184 .28 Ma r c h , 20 1 7 $ 7 43 ,73 8 .11 7 s 48 7 ,88 5. 01 s 22 3 , 0 1 9 .71 s 17 0 , 3 2 0 .46 $ 34 0 , 6 4 0 .91 s $ 32 0, 9 30 .23 $ 21 3 , 3 6 2 .73 $ (9 4 ,95 5 .46 ) $ (1 30 ,879.99 ) $ 13 7 ,612 .20 s 2,411,674 .4 7 Ap r i l , 20 1 7 s 68 8 ,50 1 .18 s 45 9 ,57 5 .02 s 20 8 .85 7 . 75 $ 15 9 ,53 6 . 52 $ 31 9 ,07 3 . 0 5 s 3 29 6 .05 $ 32 0 ,93 0 .23 $ 18 6 ,06 0 .4 1 $ (89 ,51 0 .33 ) $ (1 2 5 ,665 .59 ) $ 128 ,229 .31 $ 2 ,258.853 .60 Ma y , 20 1 7 s 62 7 .00 8 1 2 s 42 7 ,07 5 .22 $ 11 1 5 .52 7 75 s 15 1 ,33 3 . 5 7 $ 30 2 ,66 7 .13 s 30 26 s 32 0 ,32 2 .29 $ 1 81 ,86 3 .08 $ (86 ,98 4 .59 ) $ (12 3,507 .66 ) $ 115 ,252.77 $ 2 .100 ,587 .94 Ju n e , 2 0 1 7 s 62 5 ,44 3 .09 s 48 9 , 7' 8 8 .32 $ 19 2 ,91 1 .1 7 $ 11 2 .82 s .. ,s $ 34 5 ,65 0 .98 s 27 .• $ 34 3 ,82 6 .29 $ 17 7 ,0 8 9 .83 $ (10 2 ,40 7 .54 ) $ (165 .649 .67 ) $ 116 ,4 78 .30 $ 2,195,964 .23 I U ! I 3R . l ' I ' I 1. s n , 1 1 1 .11 , I ! ,l ! l ,ML D I 1 , e i U n . l l s 3J 2 2 , 4 2 7 . H !I U I U I s 3 , m , m : . . . . s U ! : . , 2 1 4 . 2 0 s (1 , 0 7 5 , 1' 1 0 . 3 3 j s (1,6'2 ,849.H) s 1,Uo ,151.oli Ye a r o v er Y t a r 3. 4 2 ', ( , 3. 5 7 ' , ( , 2. 1 8 % 5. 9 2 % 5 .82 " , ( , 16 4 . 8 3 % 11 0 8 . 7 0 % 7. 1 9 ' , ( , 8. 2 4 ' , ( , 6 .64 ',(, 2.26 % 37.61 % Ch a n • 2. C o m p a r i s o n to p r i o r y e a r : Ci t y Ho l d Sc h o o l Hold Ge n e ra l Fu n d Bo a r d or Ed u c a t i o n Ha r m l e s s Harmless Fi s c a l Ye a r 20 1 6 Ar t i c l e 39 Ar t i c l e 40 Ar t i c l e 42 Ar t i c l e 40 Ar t l c l e 42 Ar t i c l e 44 Ar 1 1 c l e 44 • 52 4 Ar t i c l e 46 Ar t i c l e 39 Article 39 Special D1str1c1s Total Distribution J y , 2 0 1 5 s 5 7 0 0 3 .1 11 s 43 8 ,80 8 .62 s m .61 e .s o s 15 1 ,56 7 .19 $ 30 3 ,13 4. 3 8 I 8 .20 $ 15 9 . 2 7 8 .48 $ (85 ,82 1 .77 ) $ (139 .379.84 ) s 108 ,590 .02 1 ,23 , 7 .4 A ug u s t . 20 1 5 s 36 0 ,59 5 .60 s 4 1 0 ,37 2 .75 s 1 36 ,0 77 55 s 13 6 ,56 4 .05 $ 27 3 ,12 8 .10 s 50 .0 7 $ $ 89 ,59 1 . 6 6 $ (83 .33 7. 80 ) $ (172 ,939 .96 ) $ n ,908 .65 $ 1 ,630 ,011 .54 S ep t e m b e r . 2 01 5 s 57 7 .42 1 1 .4 9 s 41 7 ,42 4 .58 s 17 1 .62 4 .89 $ 14 3, 16 6 .51 $ 28 6 ,33 3 .02 s 12 4 8 9 $ $ 15 9 , 6 2 5 .2 7 $ (80 ,20 2 .92 ) $ (124 ,823 .23 ) s 108 ,672 .94 $ 1 ,06 9 ,839 .98 Oc l o D e r . 20 1 5 s 5 7 5 ,99 6 .92 s 39 2 ,63 5 .32 $ 18 0 ,69 3 .73 $ 13 1 , 6 8 6 . 3 6 $ 26 3, 3 n . 7 2 s 41 1 .57 $ $ 15 7 , 6 1 6 . 3 5 s (72 .7 09 .85 ) $ (1 05 ,785 .92 ) $ 108 ,931 .26 $ 1 ,575 ,4 72 .31 No v e m b e r . 20 1 5 s 55 7 ,4 22 2 1 s 41 3 .11 1 1 9 .89 s 17 5 .08 8 .22 $ 14 0 ,95 8 .83 $ 28 1 ,91 7 .66 • 48 .49 $ $ 15 1 . 4 2 2 .13 $ (7 9, 4 5 2 .08 ) s (127 ,0 7 6.34 ) s 105 ,457 .51 $ 1 ,449 ,690 .15 De c e m b e r . 2 01 5 s 66 3 51 1 9 1 4 s 50 1 .88 2 .04 s 20 2 .90 4 .05 $ 17 3 ,42 8 .43 $ 34 6 ,85 6 .86 s 97 .11 2 $ $ 17 9 ,85 9 .17 $ (98 .5 29 .18 ) $ (161 .982 .7 3) $ 123 ,168 .37 $ 1 ,848 ,304 .14 J an u ar y , 20 1 6 s 52 6 1 05 0 3 s 38 4 ,85 3 .82 s 11 1 .m .ee $ 11 9 ,29 2 .81 $ 23 8 ,58 5 .62 s 3 1 .88 $ $ 14 0 .06 8 .73 $ (66 ,0 14 .07 ) s (9 7 ,954 .60 ) $ 100 ,783 .00 $ 1.444 .917 .88 Fe b r u a r y , 2 0 16 s 5 7 4, 2 2 1 .44 s 38 1 ,84 8 .27 s 1 8 1 .47 8 .89 $ 1 26 ,60 3 . 8 8 $ 25 3 , 2 0 7 . 7 6 s 22 2 .35 $ $ 15 5, 48 8 .36 $ (6 9 .30 1 . 79 ) $ (97 ,906 .6 2 ) $ 108 ,873.10 $ 1,338 ,305 .04 Ma r c h . 20 1 6 s 67 8 ,04 8 .8 5 s 4 5 5 .92 0 .89 s 20 1 ,08 0 .82 $ 15 9 ,53 4 .87 $ 31 9 ,06 9 .74 s 51 3 .88 $ $ 18 8 ,24 2 .83 $ (87 ,85 2 . 6 6 ) $ (126 ,323.56 ) $ 125 ,818.15 $ 1,566 ,725 .55 Ap r i l , 2 01 6 s 63 3 , 7 9 1 1 .85 s 45 4 .17 1 1 9 3 s 19 ' .7 57 .2 7 $ 15 6 ,20 5 .71 $ 31 2 ,41 1 .42 • 1 2 2 .38 $ s 17 5 ,76 5 .41 s (87 . 33 3 .51 ) s (134 ,913 .55 ) s 118 ,998 .78 $ 1 .634 .n6 .26 Ma y , 2 0 16 s 8 1 5 ,9& 3 .1 4 s 44 3 .e n .n s 11 1 9 .'5 6 9 .90 $ 15 2 ,34 6 .44 $ 30 4 ,69 2 .88 s 18 9 4 3 s $ 16 9 ,71 1 .1 5 $ (85 ,61 3. 7 0) s (132 ,698 .21 ) $ 115 ,6 93 .94 s 1 ,542 ,7 11 .39 Ju n e, 2 01 6 s 88 1 ,52 0 .97 s 47 9 .eo a .83 $ 19 9 .54 0 .37 $ 16 7 ,41 3 . 0 4 $ 33 4 ,82 6 .08 s $ 32 1 ,02 6 .87 $ 18 9 ,75 9 .93 $ (97 , 19 1 . 2 1 ) $ (146 ,878.68 ) $ 123 ,036 .75 $ 1.788 .300 .07 I U I U I U I I I m. m .17 I 1. m . u u , I 1m . 5 s u ~ 1 I iUH .m.2:iil I 1 .m.m::.1 3 , Re c o n c l l l a t l o n t o ge n e r a l le d g e r : Ac l l • l t y Ar t i c l e 44 O• e r / ( U n d e r ) •524 Article 46 O ve r/ (U n d e r ) An n u a l i z ed Bu d g e t An n u a l i z e d Ba l a n c e t o HT E A ct i Yl t ) ' Bu d g e t Bu d g e t (1 2 mo n t h s) Bu d g e 1 Sa l e s Tax Sales Tax 1 1 0- 0 0 0 0- 3 1 3 .30 - 0 1 $ 7 .2 3 2 ,4 2 6 .67 $ 7, 21 5. 26 1 $ 17 ,16 5 .6 7 s 7 ,2 15 ,26 1 $ 17 ,16 5 . 6 7 Ar t i c l e 39 1 10 - 0 0 0 0 - 3 1 3. 30 - 0 2 $ 5 ,33 6 ,90 5 .07 $ 5 ,53 4 ,59 1 s (19 7 ,68 5 .93 ) $ 5, 53 4 ,59 1 $ (1 9 7 , 8 8 5 . 9 3 ) A rt ic l e 4 0 G en e r a l Fu n d Re c e i v e d Pr i o r FY s 321,026 .8 7 2 ,1 72,201.00 11 0 . 0 0 0 0 - 3 13 .30 - 0 3 $ 1 ,86 1 .2 1 3 .9 3 s 1 ,8 77 .7 18 $ ( 16 , 50 4 .0 7 ) $ 1, 8 77 ,71 8 s (1 6 ,60 4 . 0 7 ) Ar t i c l e 4 0 E du c a t i on Re c e i v e d to Da t e th i s F Y 3 ,873 ,837 .44 2 ,054 ,2 1 4 .20 11 0 - 0 0 0 0 - 3 13 .30 - 0 4 $ 2 .2 3 5 . 34 8 .26 $ 2 .30 0 ,80 2 $ (65 ,45 3. 74 ) s 2, 30 0 .8 0 2 $ (6 5 ,45 3 .74 ) An i cl e 4 2 Ge n er a l Fu n d ln l e re s t Ea r n e d 3992 .10 11 0 . 0 0 0 0 - 3 13 . 3 0- 0 5 $ 3. 7 22 . 42 7 .86 $ 3 .75 5 ,4 35 $ (3 3 ,00 7 . 14 ) $ 3, 7 5 5 .4 3 5 $ (3 3 ,00 7 . 1 4 ) A ni d e 42 Ed u c a t io n 11 0 - 0 0 0 0 - 3 1 3. 30 - 0 6 $ 3, 80 1 .6 9 $ $ 3 ,80 1 . 6 9 $ $ 3 ,8 01 . 6 9 An i c i e 44 $ 4 .194,864 .31 $ 4 .230 ,407.30 1 1 0- 0 0 0 0 - 3 1 3. 3 0- 07 s (1 ,0 75 , 1 7 0 .3 3 ) $ (9 2 5 ,2 85 ) s (1 4 9, 88 5 .3 3) $ (9 25 ,28 5 ) $ (1 4 9 , 8 8 6 . 3 3 ) Ar t i c l e 39 C i ty Ho l d Ha r m l e s s 1 1 0- 00 0 0 - 3 1 3 .30 - 0 8 $ ! 1 ,67 2 . 84 9 .59 ) $ !1 ,25 0 ,00 0 ) s 14 2 2 ,64 9 .5 9 ! $ p . 2 50 , 00 0 ) $ !4 22 , 84 9 .5 91 A rt i c l e 3 9 S ch o o l Ho l d Ha r m l e s s $ 17 ,64 4 , 10 3 .5 6 $ 18 ,50 8 .~22 $ 86 4 ,41 8 .44 $ 1 8 ,50 8 ,52 2 $ !8 6 4 , 4 1 8 .44 1 A pp r o p r i a t ed $ 3 ,810 ,227.00 $ 1 ,540 ,000 .00 2 4 2 -0 0 0 0 -3 1 3 .3 0- 0 0 $ 1 .3 5 0 .63 1 .08 $ 1. 2 2 3 ,65 0 $ 12 6 ,98 1 .08 1 .22 3 ,s ; o s 12 6 , 9 8 1 . 0 8 Sp e c i a l Di s tr i c ts A v ai l ab f e !o r $ 3 84,637 .3 1 s 2 ,690,40 7 .3 0 2 26 .0 0 0 0 -3 13 .30 - 1 0 s l .B7 H ! l 7 .:i i : i s :i i .! l l l c .~ g ! 1r n r n 1 .ss f s :;i ,lR l ! J .~ g rm .11 u ; 1 Ar t i c l e 44 •52 4 S al e s Ta x Ap p r o p r i a t i o n 22 5 -00 0 0- 3 1 3 .3 0- 10 $ 2, 05 4 .2 1 4 .20 $ s 2 .05 4 .21 4 .2 0 $ $ 2, 0 5 4 , 2 1 4 . 2 0 Ar t i c l e 46 S at e s T ax U :\ M y Do c u rM n U \ M o nt h fy Re p or t s \2 0 1 6 • 20 1 7 \ S a l e s T ax \ Sa , e s Ta x 20 1 7