060616mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
June 6, 2016
The Harnett County Board of Commissioners met in regular session on Monday, June 6, 2016, in
the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present: Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Staff present:
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 7:00 pm. Vice Chairman Springle led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Commissioner
Miller moved to approve the agenda as published. Commissioner McKoy seconded the motion
which passed unanimously.
Chairman Burgin presented Pat Godwin with a Proclamation Congratulating Godwin
Manufacturing on 50 Years of Business in Harnett County. Also present were son Pat Godwin
Jr. and daughter Phyllis Norris. Mr. Godwin addressed the group.
Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice
Chairman Springle seconded the motion which passed unanimously.
1. Minutes: May 16, 2016 Regular Meeting
2. Budget Amendments:
412 School Project CP1501 Fund
Code 308-8300-480-47-51 Safety & Security
308-8300-314-50-00 Sales tax
414 Public Utilities Fund
Code 568-9100-431-90-30 Public Utilities
568-0000-356-91-03 Reimbursement
568-0000-361-10-00 Interest
14,709 increase
14,709 increase
305,265 increase
304,630 increase
635 increase
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 7
416 Highland Middle School
Code 331-8300-480-90-03
331-8300-480-45-20
331-8300-480-45-33
331-8300-480-46-01
331-8300-480-47-26
331-8300-480-47-35
331-8300-480-47-49
331-8300-480-47-54
331-8300-480-47-55
331-8300-480-47-62
331-0000-370-82-11
330-0000-370-82-12
330-0000-361-50-00
330-0000-314-50-00
Project CP 1301
Capital Project
Legal
Materials & Supplies
Residual Equity
Construction Contract 5
Construction other
Land Acquisition
Furniture
Technology
Contingency
Other Financing Resources/QSCB
LOB
Interest
Sales Tax
419 Solid Waste Dunn -Erwin Corrective Project Fund
Code 583-8300-461-46-01 Residual Equity
583-8300-461-45-68 Technical — GEO
583-8300-461-45-30 Engineering
583-0000-461-45-20 Legal
583-0000-361-90-03 Interest- NCCM
583-0000-314-50-00 Sales Tax
421 Airport Capital Project 1405
Code 333-8300-406-45-01 Project/Construction
333-0000-314-50-00 Sales Tax Refunds- Project
422 Airport Capital Project 1303
Code 302-8300-406.45-01 Project/Construction
302-8300-406.45-80 Project/Contingency
302-0000-314.50-00 Sales Tax Refunds — Project
423 Animal Capital Project 1404
Code 332-8300-406.45-01 Project Construction
332-0000-314.50-00 Sales Tax Refunds- Project
428 Special Districts Fund
Code 242-8022-420.82-30
242-8024-420.82-30
242-8035-420.82-30
242-0000-313.30-00
Crains Creek Sales Tax
Benson/Banner Creek
West Johnston
Other Taxes- NC Sales Tax
2,400,000 increase
281 decrease
7,161 decrease
614,720 decrease
14,517 decrease
22,518 decrease
54 decrease
414,940 decrease
24 decrease
70,303 decrease
1,650,883 increase
167,839 decrease
732 increase
228,294 decrease
184 increase
12 decrease
1 decrease
1 decrease
169 increase
1 increase
489 increase
489 increase
1 increase
58,362 increase
58,363 increase
3,980 increase
3,980 increase
1,025 increase
125 increase
3,025 increase
4,175 increase
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 7
430 General Fund JCPC
Code 110-5899-420-32-64 ReEntry Healthy Choices
110-0000-334-41-08 ReEntry Healthy Choices
431 IT Department
Code 240-5900-420-74-74 Capital Outlay Equipment
240-0000-399-00-00 Fund Balance Appropriated
433 General Fund Cooperative Extension
Code 110-0000-465-74-74 Capital Outlay
110-0000-334-73-24 Revenue- 4H Teen Court
434 Cooperative Extension
Code 110-7301-465-60-33 Materials & Supplies
110-7301-465-30-22 Indirect Cost
110-0000-334-43-01 Child Care Resource
436 Public Utilities Fund
Code 531-9000-431-50-00
531-9000-431-86-31
531-9000-431-87-31
531-0000-340-20-10
Capital Lease Districts
Debt Service Interest
Debt Service Principal
Water Sales
437 Southwest Water Fund
Code 537-9006-431-86-31 Debt Service Interest
537-9006-431-87-31 Debt Service Principal
537-0000-357-00-00 Capital Lease Revenue
438 Bunnlevel W&S Fund
Code 538-9007-431-86-31 Debt Service Interest
538-9007-431-87-31 Debt Service Principal
538-0000-357-00-00 Capital Lease Program
439 South Central W&S Fund
Code 534-9003-431-86-31 Debt Service Interest
534-9003-431-87-31 Debt Service Principal
534-0000-357-00-00 Capital Lease Program
440 North East Metro Fund
Code 532-9001-431-86-31
532-9001-431-87-31
532-0000-357-00-00
Debt Service Interest
Debt Service Principal
Capital Lease Revenue
3. Tax rebates, refunds and releases (Attachment 1)
4. Resolutions to add roads to state system (Attachment 2 & 3)
3,000 increase
3,000 increase
54,383 increase
54,383 increase
23,417 increase
23,417 increase
2,840 increase
283 increase
3,123 increase
975,586 increase
6,417 increase
592,810 increase
1,574,813 increase
1,770 increase
457,001 increase
458,771 increase
85 increase
22,256 increase
22,341 increase
1,307 increase
342,744 increase
344,051 increase
423 increase
150,000 increase
150,423 increase
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 7
5. Harnett County Cooperative Extension requested permission to accept additional grant
funds in the amount of $3,123 from the Chatham County Partnership for Children
(formerly Child Care Networks) to aid in the continual programming of the Child Care
Resource program.
6. 2016 Elder Abuse Awareness Day Proclamation
7. Harnett County Social Services requested approval to reclassify a vacant Social Worker
II position (grade 67 $37,164) in the Work First Unit to an Income Maintenance
Caseworker II position (grade 63 $31,405) in Adult Services. The reclassified position
would serve as the lead Transportation Coordinator for the Medicaid Transportation Unit
in Adult Services and does not require additional funds in DSS current budget. The NC
Office of State Human Resources approved the reclassification of this position and the
job description.
8. Harnett County Tax Department requested approval to contract with Pope Law Group to
assist with delinquent collections including foreclosures. Pope Law Group would also
serve as a legal advisor on matters pertaining to the collection of property taxes. All
associated fees pertaining to this service are remaining the same as with the prior
attorney; no additional funding is needed.
9. A Resolution to Establish a Policy on Credit Allocation for Partial Payments of Ad
Valorem Taxes in Harnett County. (Attachment 4)
10. Harnett County IT/GIS and Emergency Services requested adoption of the proposed
Unmanned Aerial Systems (UAS) Operations and User Policy. This policy governs
county government usage of UAS equipment in both normal and emergency situations.
Harnett County will conduct UAS operations and the guidelines as outlined by FAA. All
rules and regulations pursuant to FFA guidelines will be followed explicitly under the
letter of the law. Additionally, the aircraft and all persons associated will meet all state
and local guidelines.
11. Order for the Tax Administrator to advertise, pursuant to NCGS 105-369, unpaid taxes
for the fiscal year 2015-2016 that constitutes a lien on real property. The unpaid county
taxes on real property, as of May 27, 2016, were $645,509.33.
12. Harnett County Health Director requested approval to enter into a contract with Clifton
Larson Allen, LLP, to sell the Home Health Program.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke. Chairman Burgin recognized the
new Daily Record reporter Shaun Savarese.
There were no appointments.
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 7
Anna Peele, Administrative Assistant for General Services, petitioned the Board for a public
hearing regarding the 2016-2017 Community Development Block Grant (CDBG) Commerce
Fellows — Building Community through Capacity and Knowledge. Mrs. Peele said the
Community Development Program, which is part of General Services, applies for grants to assist
elderly and disabled citizens and low to moderate income individuals with home rehabilitation
needs throughout Harnett County. She noted as a requirement to apply for the Commerce
Fellows Building Community through Capacity and Knowledge Program Grant a public hearing
must be held to give citizens the opportunity to provide comments on Harnett County's use of
CDBG funds.
Mrs. Peele said, if approved to apply and awarded, the funds would be utilized to enable a local
administrator to participate in professional development courses which will include grant
writing, planning, budgeting, leadership development and economic development at East
Carolina University. Mrs. Peele noted as a participant in this program the County will also be
given technical assistance from ECU faculty and staff who will come into our community to
assist in developing a sustainable program. General Services requested approval of the grant
application, following the public hearing, for the full grant amount of $50,000 which does not
require a local match.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Vice Chairman Springle moved to approve the application as presented. Commissioner Elmore
seconded the motion which passed unanimously.
Harnett County General Services also requested approval of the updated Harnett County
Language Access Plan as required by the NC Department of Commerce, Rural Economic
Development CDBG program in order to apply for funding. Commissioner Elmore moved to
approve the updated Harnett County Language Access Plan as presented. Commissioner McKoy
seconded the motion which passed unanimously.
Mr. Jeffries petitioned the board for a public hearing regarding the 2016-2017 proposed budget
ordinance. Mr. Jeffries said in accordance with the NC General Statutes staff presented the
Board with a FY 2016-2017 balanced budget for consideration with no fund balance
appropriation and no tax increase. He noted the only change from the original proposed budget
was a new Evidence Technician position in the Sheriff's Department.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public.
Lewis Weatherspoon of 180 Allen Street in Angier, who said he was also representing
The Town of Angier as their Mayor, distributed a handout detailing Angier Parks and
Recreation's 2015-2016 Participation to commissioners. Mr. Weatherspoon requested
that the County consider additional funding to supplemental the needs and additional
facilities and programs in Angier's Parks and Recreation Program. He also said the
Town of Angier would welcome the opportunity to work with the County to facilitate a
county -wide library system.
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 7
Seeing no one else move Chairman Burgin closed the public hearing. Vice Chairman Springle
moved to approve the 2016-2017 proposed budget ordinance as presented. Commissioner
Elmore seconded the motion which passed unanimously. Commissioners commented on the
budget and thanked staff for their hard work.
Mr. Jeffries petitioned the board for a public hearing regarding the proposed economic
development appropriations as set forth in the proposed Harnett County, North Carolina budget
for the fiscal year beginning July 1, 2016. The total proposed expenditure budget for economic
development matters is $1,107,566.00. Of that amount there are two specific incentives to be
paid pursuant to previously adopted Economic Development Incentive Agreements in the form
of a partial reimbursement of local ad valorem taxes paid by the applicants. Those specific
incentives are as follows:
a) The Rooms To Go Distribution Company, LLC Agreement for the new Rooms
To Go facility in Dunn, NC (up to $240,000); and
b) The Dunn Hospitality Ventures, LLC Agreement for the new Fairfield Inn &
Suites facility in Dunn, NC (up to $33,750).
Chairman Burgin clarified that the Economic Development incentives are property taxes that
those companies have paid and then a portion of that property tax is given back to them as an
incentive. Chairman Burgin called to order a public hearing on the matter and opened the
meeting for comments from the public. Seeing no one move Chairman Burgin closed the public
hearing. Commissioner Miller moved to approve the 2016-2017 economic development
appropriations as presented. Commissioner Elmore seconded the motion which passed
unanimously.
Mr. Jeffries presented the following reports:
- Harnett County Financial Summary Report — April, 2016 (last page of the Financials are
the Board of Education numbers based on the most recent data that is available from
their website)
- Sales Tax Analysis By Article
- Development Services Report - April 2016
Chairman Burgin commented on the financials provided.
Chairman Burgin called for any new business. Vice Chairman Springle moved to cancel the July
5, 2016 regular meeting of the Harnett County Board of Commissioners. Commissioner Miller
seconded the motion which passed unanimously.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) To instruct the County staff concerning the position to be taken by the County in
negotiating a proposed employment contract; and
2) To consult with the County's legal staff in order to preserve the attorney-client privilege
concerning the handling of certain claims including the following litigation, "Jeffries, et
al vs County of Harnett vs Andrews", Harnett County File No. 11 CVS 1187; and
3) To discuss economic development
This motion was made pursuant to N.C. General Statute Section 143-318.11(a)(5)(3)&(4).
Vice Chairman Springle seconded the motion which passed unanimously.
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 7
Commissioner Miller moved that the Board come out of closed session. Vice Chairman Springle
seconded the motion which passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 8:40 pm. Vice Chairman Springle
seconded the meeting which passed unani
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"!�: ;are Regina ler, Clerk
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Jim B gin, Chairm
June 6, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 7
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MATTHEWS, CRAIG T
DIAZ, JAVIER F
MALBROUGH, WELDON ANTHONY
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ATTACHMENT 1
ATTACHMENT 2
L - =° NORTH CAROLINA
Harnett
COUNTY
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Birchfield Subdivision
River Birch Run
Birch Grove Lane
Birchfield Court
Duly adopted this 6th day of Jume, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
//1/0.(LAi\I-P to -U24
•
Mar et Regina
Cler to the Boar
heeler
strong roots • new growth
www.harnett.org
ATTACHMENT 3
Harnett
COUNTY
NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Marvin's Place Subdivision
Doris Drive
Duly adopted this 6th day of Jume, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, airman
Marg et Regina W eeler
Cler o the Boar
strong roots • new growth
www.harnett.org
ATTACHMENT 4
A RESOLUTION TO ESTABLISH A POLICY ON CREDIT ALLOCATION FOR
PARTIAL PAYMENTS OF AD VALOREM TAXES IN HARNETT COUNTY
THAT WHEREAS, N. C. General Statutes §105-358(b) states:
(b) Partial Payments. -- Unless otherwise directed by the governing body, the tax collector shall
accept partial payments on taxes and issue partial payment receipts therefor.
When a payment is made on the tax for any year or on any installment, it shall first be applied to
accrued penalties, interest, and costs and then to the principal amount of the tax or installment; and
WHEREAS, the Hamett County tax collector has customarily accepted partial payments of ad
valorem taxes and has applied those partial payments in this order:
1. The payment of any accrued penalties, interest and costs;
2. Any fire, rescue, school or special district tax due;
3. Any additional partial payment amount was pro -rated among the remaining
taxing jurisdiction balances due; and
WHEREAS, the Harnett County Board of Commissioners desires to establish a new policy
whereby any partial payment of ad valorem taxes shall be first applied to accrued penalties, interest and
costs as required by State law, with any additional partial payment amount to be pro -rated among the
remaining taxing jurisdiction balances due.
NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of
Commissioners does hereby adopt the following policy on credit allocation for partial payments of ad
valorem taxes in Harnett County:
a. The Board of Commissioners does hereby retroactively approve the Harnett County tax
collector's credit allocation of previous partial payments of ad valorem taxes in this order:
1. The payment of any accrued penalties, interest and costs;
2. Any fire, rescue, school or special district tax due;
3. Any additional partial payment amount being pro -rated among the remaining
taxing jurisdiction balances due.
b. Effective as of the date of this Resolution, a new policy is hereby established whereby the
tax collector is directed to accept partial payments of ad valorem taxes and to apply those partial
payments in this order:
1. The payment of any accrued penalties, interest and costs;
2. Any additional partial payment amount shall be pro -rated among the remaining
taxing jurisdiction balances due.
Duly adopted this the 6u day of June, 2016 by a vote of ayes and _ 0 nays.
ATTEST:
HARNETT COUNTY BOARD OF COMMISSIONERS
im Burgin, ChQJ an
arg t Regina Whe,
er, Clerk