04072003
904
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
April 7, 2003
The Harnett County Board of Commissioners met in regular session on Monday, April
7,2003, in the Commissioners Meeting Room, County Administration Building, 102
East Front Street, Lillington, North Carolina. .
Members present: Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Walt Titchener
Tim McNeill
Chairman Byrd was absent due to military obligations.
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Vanessa W. Young, Finance Officer
Kay S. Blanchard, Clerk to the Board
Vice Chairman Hill called the meeting to order at 9:00 a.m. and Commissioner
Titchener led the pledge of allegiance and prayer.
Commissioner Titchener moved to approve the agenda as published with the addition
of three budget amendments to the consent agenda. Commissioner Andrews seconded
the motion and it passed unanimously.
Commissioner Titchener moved to excuse Commissioner McNeill from voting on the
item regarding contract with Central Carolina Holdings, LLC for scrap tire recycling .
and disposal. Commissioner Andrews seconded the motion and it passed
unanimously.
Commissioner Titchener moved to approve the contract with Central Carolina
Holdings, LLC for scrap tire recycling and disposal. The terms of the contract are for
5 years with automatic annual extension renewal term at the end of each successive
term. Fees for recycling and disposal of scrap tires is $45.00 per ton. This contract is
the same as the County's current contract except for a change of name from B.T.
Sanitation, Inc.,1dba/Central Carolina Tire Disposal to Central Carolina Holdings
LLC. Commissioner Andrews seconded the motion and it passed with the following
vote: Ayes: 3 Noes: 0 Absent: 1 Abstain: 1
Upon motion by Commissioner Titchener and seconded by Commissioner Andrews,
the Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, March 17, 2003
Special Meeting, March 17, 2003 (joint with Board of Education)
Special Meeting, March 25,2003 (joint with CCCC Board of Trustees)
Special Meeting, March 28, 2003 (work session)
2. Budget amendments:
358 Tax (Fund 11O-General) .
Code 11 0-4500-41 0.30-04 Professional Services $781. increase
110-0000-399.00-00 Fund Balance Appropriated 781. increase
361 Sheriff (Fund 11 O-General)
Code 110-0000-356.30-00 Insurance Reimbursement 1,729. increase
110-5100-420.43-21 Maintenance & Repair-Auto 1,729. increase
362 Coats Wastewater Extension Proiect (Fund 548-"PU0301")
Code 548-9108-431.45-01 Construction 3,750. increase
548-9108-431.45-80 Contingency 3,750. decrease
--"-.'--'-"..-."
~-3 r. 5
'- lJ.
367 Mastemlan Courthouse Caoital Proiect (Fund 34~-"Courth")
Code 341-8341-410.45-74 Capital Outlay 13 7. increase
341-8341-410.45-33 Materials & Supplies 958. increase
341-8341-410.45-20 Legal & Administrative 1,095. decrease
368 Administration (Fund 11 O-General)
Code 110-4900-410.44-21 Bldg. & Equip. Rent 18. decrease
. 110-4150-410.44-21 Bldg. & Equip. Rent 18. increase
371 Public Buildings (Fund 11 O-General)
Code 110-4700-410.41-29 Utilities-Courthouse 50,000. increase
110-0000-399.00-00 Fund Balance Appropriated 50,000. increase
372 Governinl! Bodv (Fund 110-General)
Code 110-0000-334.41-02 Kid's R Us 1,250. decrease
110-4100-410.31-06 Kid's R Us 1,250. decrease
373 Southwest Regional III Proiect (Fund 542-"REGIII")
Code 542-9101-431.45-05 Park Construction 5 ,269. increase
542-0000-353.25-01 Moore County Contribution 19,166. decrease
542-9101-431.45-80 Contingency 24,435. decrease
374 Coooerative Extension (Fund 110-General)
Code 110-7300-465.32-31 4-H Programs 6,500. increase
110-0000-399.00-00 Fund Balance Appropriated 6,500. increase
376 Western Harnett & Johnsonville School Proiect (Fund 547-"WH SCH")
Code 547-9106-431.45-27 Construction-Utilities Plus 12,929. increase
. 547 -9106-431.45-80 Contingency 12,929. decrease
379 Finance (Fund 11 O-General)
Code 110-4400-410.11-00 Salaries & Wages 1,046. increase
110-4400-410.21-00 Group Insurance 700. increase
110-4400-410.23-00 Retirement 60. increase
110-4400-410.23-01 Supplemental Retirement 1,806. decrease
380 Interfund Transfer (Fund 110-General)
Code 110-8701-490.90-61 Interfund Transfer-Shawtown 7,644. increase
110-0000-399.00-00 Fund Balance Appropriated 7,644. increase
381 Librarv (Fund 11 O-General)
Code 110-8100-450.41-11 Telephone & Postage 4,200. decrease
110-8100-450.33-45 Contracted Services 1,800. increase
110-4900-410.41-11 Telephone & Postage 2,400. increase
384 MIS (Fund 110-General)
Code 110-0000-389.42-00 Interfund Transfer from E911 600. increase
110-4900-410.41-11 Telephone & Postage 600. increase
385 Emerl!encv Te1eohone System (Fund 240-E911)
. Code 240-5900-420.41-11 Telephone & Postage 600. decrease
240-5900-420.90-05 Interfund Transfer-MIS 600. increase
389 Southwest Recional Transmission Proiect (Fund 542-"REGIII")
Code 542-9101-431.45-08 Contingency 50. decrease
542-9101-431.45-01 Construction 50. increase
390 Governing Bodv (Fund 11 O-General)
Code 110-4100-410.30-04 Professional Services 45,682. increase
110-0000-313.30-00 NC Sales Tax Refund 45,682. increase
906
396 Aimort Runwav Extension Proiect (Fund 360-"RUNW A Y")
Code 360-0000-361.10-00 Interest 972. decrease
360-8360-465.45-30 Engineering 632. decrease
360-8360-465.45-20 Legal & Administrative 587. decrease
360-8360-465.45-02 Construction 1. decrease
360-8360-465.45-74 Capital Outlay 248. increase
397 Aimort Road Relocation Canita1 Proiect (Fund 366-"CP0304")
- --
Code 366-0000-378.00-00 Residual Equity Transfer 193,424. increase
366-8360-465.45-74 Capital Outlay 193,424. increase .
398 Aimort Runwav Extension Proiect (Fund 360-"RUNW AY")
Code 360-8360-465.46-01 Residual Equity Transfer 193,422. increase
360-8360-465.45-74 Capital Outlay 193,422. decrease
400 Health (Fund 11 O-General)
Code 110-7600-441.60-33 Materials & Supplies 210. decrease
110-0000-334.76-04 Environmental Health-State 210. decrease
401 Camnbell Denuties (Fund 11 O-General)
Code 110-5101-420.60-33 Materials & Supplies 3,000. increase
110-0000-356.20-00 Campbell Deputies 3,000. increase
403 Southwest Wastewater Proiect (Fund 547-"SW WW")
Code 547-9106-431.43-16 Maintenance & Repair-Equip. 90,000. increase
547-9106-431.45-33 Materials & Supplies 26,000. increase
547-9106-431.45-74 Capital Outlay 50,000. increase
547-9106-431.45-40 Land & Right of Way 81,000. decrease
547-9106-431.45-80 Contingency 85,000. decrease
404 Revenues (Fund 110-General) .
Code 110-0000-331.41-12 Historic Survey 3,000. increase
110-0000-399.00-00 Fund Balance Appropriated 3,000. decrease
405 J ail(Fund 11 O-General)
Code 110-5100-420.12-00 Salaries & Wages, p.t. 40,000. decrease
110-5100-420.22-00 FICA Tax Expense 3,060. decrease
110-5120-420.12-00 Salaries & Wages, p.t. 40,000. increase
110-5120-420.22-00 FICA Tax Expense 3,060. increase
406 Lee-Harnett CJPP (Fund 110-General)
Code 110-5102-420.41-11 Telephone & Postage 1,000. decrease
110-5102-420.43-16 Maintenance & Repair Equip. 750. decrease
110-5102-420.52-54 Insurance & Bonds 248. decrease
110-5102-420.54-26 Advertising 375. decrease
110-5102-420.60-31 Gas, Oil & Auto 1,000. decrease
110-5102-420.74-75 Capital Outlay-Lease 3,373. increase
408 Goveminl! Bodv (Fund 11 O-General)
Code 110-4100-410.31-92 EWP Stream Restoration 10,668. increase
110-0000-331.41-13 EWP Stream Restoration 10,668. increase
415 Southwest Rel!iona1 Transmission Proiect (Fund 542-"REGIII") .
Code 542-9101-431.45-80 Contingency 3,081. increase
542-0000-314.50-00 Sales Tax 2,362. increase
542-0000-361.10-00 Interest 719. increase
416 Coats Wastewater Extension Proiect (Fund 548-"PU0301")
Code 548-0000-314.50-00 Sales Tax 3,162. increase
548-9108-431.45-80 Contingency 3,162. increase
417 EMS (Fund 11 O-General)
Code 110-0000-356.30-00 Insurance Claim 84,238. increase
110-5400-420.11-00 Salaries & Wages 4,124. decrease
110-5400-420.74-74 Capital Outlay-Equip. 88,362. increase
.- ._-'~--,,~~~,--,_.- ,.
~307
3. Tax refunds and releases (Attachment 1)
4. Authorization to apply for the following grants:
A. Department of Justice Grant for equipment for first responders and training
Exercise in the amount of $47,376.
B. Emergency Operations Center in the amount of $2,265 to purchase items to
enhance operational capabilities.
C. Hazardous Materials Emergency Preparedness Grant for a tabletop exercise
. to test the County Emergency Operations Plan in the amount $2,563.
FEMA Supplemental Grant (Domestic Preparedness Grant) to update the
County Multi-Hazard Plan in the amount of $27,300.
D. FEMA Supplemental Grant (Domestic Preparedness Grant) in the amount
of$27,300 to be used to update the County Multi-Hazard Plan .
5. Final change order for Park Construction (Attachment 2)
6. Write-offs of delinquent Public Utilities accounts for the first quarter of 2003. All
of these accounts have been in a delinquent status for more than three years and
total $10,249.10.
7. Project ordinance for Western HarnettlHighland Schools Community Development
Block Grant (CDBG) funds. (Attachment 3)
8. Contract for recycling and disposal of scrap tires with Central Carolina Holdings
LLC, effective May 1, 2003. Terms ofthe contract are for 5 years with automatic
annual extension renewal term at the end of each successive term. Fees for
recycling and disposal of scrap tires are $45.00 per ton. This contract is the same
as the County's current contract except for change of name from B.T. Sanitation,
Inc., /dba/ Central Carolina Tire Disposal to Central Carolina Holdings LLCD.
. 9. Lease agreement with Miles Lamm, and Jerry and Joyce Lamm, for office space in
River Birch Square for use by "Childcare Resource and Referral" and "Parents as
Teachers" programs.
1 O. Authorized move of funds for Animal Control to pay for shipping costs of items
obtained through an Emergency Management grant.
11. Agreement with Tanner Aviation Services, Inc. to proceed with aircraft
maintenance and repair. Blu Sky, Inc. has completed the 100' x 80' hangar at the
Harnett County Airport where the maintenance and repair business will be
housed. The Board approves the agreement pending review/approval by the
County Attorney.
12. Farm lease agreement with Ronnie Hall for rental of land at the governmental
property for the upcoming agricultural year. Consideration for the lease is $35 per
acre for the cleared land.
13. Landfill tipping fees in the amount of$2,205.60 waived as requested by the
Harnett Forward Together Committee. The cost was incurred related to the
clean-up at Edgerton II Industrial Park.
. 14. Resolution of support of our armed forces service members (Attachment 4)
15. Authorized position reclassifications as listed below:
A. Emergency Services - Beverly Williams, from Deputy Fire
Marshal/Educator (grade 65) to Assistant Emergency Management
Coordinator (grade 68); and current Secretary IV position (grade 59) to
Emergency Management Technician (grade 64).
B. MIS - Information Systems Engineer position from grade 73 to
grade 75.
C. Public Buildings - vacant Housekeeping position (grade 50) changed to
CustodianlMaintenance (grade 54).
-,_.--,
908
16. Resolution designating applicant's agent and state-applicant disaster assistance
agreement relating to disaster assistance funds from FEMA regarding
Ice Storm 2002 (Attachment 5)
17. Authorized Cooperative Extension to submit grant continuation applications
for Family Horne Care Licensure and Parents as Teachers programs.
Commissioner Andrews moved to appoint Annie P. McNeill (replacing Jodi Pope) to
the Mid-Carolina Aging Advisory Committee for a 3-year term to expire 4/30/06. .
Commissioner McNeill seconded the motion and it passed unanimously.
E. Marie Watson, Executive Director, Johnston-Lee-Harnett Community Action, Inc.,
presented a "Review of Local Agencies Program Year and Community Service Block
Grant Anti-Poverty Plan" to the County Commissioners and the public as required
prior to submission to the State.
Vice Chairman Hill called to order a public hearing on use of Rural Operating
Assistance Program Grant funds. Jerry Blanchard, General Service Manager, stated
that in order to comply with applicable guidelines for using grant funds for fiscal year
2003-2004, a public hearing must be held to receive comments from the public
regarding the program. Chairman Hill opened the meeting for comments from the
public. No comments were offered and Vice Chairman Hill closed the public hearing.
Vice Chairman Hill called to order a public hearing on the Annual Plan for Harnett
County Housing. George Jackson, Planning Director, stated that HUD requires each
Housing Agency to review and make any necessary changes to the approved Housing
Agency Five Year and Annual Plan. This has been done and Mr. Jackson reviewed
the Plan with the Board. Notice was published on February 14, 2003 specifying the
plan would be available for public review until the public hearing on April 7. Vice
Chairman opened the meeting for comments from the public. No comments were
offered and Vice Chairman Hill closed the public hearing. Commissioner McNeill .
moved to adopt the resolution approving the Plan as presented. Commissioner
Andrews seconded the motion and it passed unanimously. (Attachment 6)
Melanie Collins, Library Director, presented a powerpoint report on the library's long
range plan and the process behind the plan. Included in Ms. Collins' report was the
library's vision statement, mission statement, service priorities, current titles and
topics, lifelong learning" information literacy, general information, and formal learning
support.
Departmental reports were filed with the Board from the Health Department, Veterans
Affairs, Animal Control, Economic Development, Unpaid taxes on real property
(Attachment 7), and Changes to the General Fund (Attachment 8).
Neil Emory, County Manager, noted the following upcoming events:
- Special Olympics has been rescheduled to April 23, 2003
- "Litter Sweep" roadside cleanup, April2l-May 5,2003
- National County Government Week, April 6-12, 2003
Commissioner McNeill moved that the Board go into closed session for the following
purposes:
(1) To discuss a personnel matter; and .
(2) To instruct the county staff concerning the position to be taken by
the county in the procurement of real property; and
(3) To discuss matters relating to the location of industry or other
business in Harnett County.
Commissioner Andrews seconded the motion and it passed unanimously.
Commissioner McNeill moved for the Board to corne out of closed session.
Commissioner Hill seconded the motion and it passed unanimously.
Commissioner McNeill moved that the County proceed with plans to sell the old
county courthouse complex real property (approximately 2.5 acres) and to enter into a
contract (to be reviewed by the County Attorney) with Johnson Properties Realtors &
909
Auctioneers, Inc. to auction this property. Commissioner Titchener seconded the
motion and it passed unanimously.
County Attorney Dwight Snow reported that the litigation entitled Beers Skanska, Inc.
vs Harnett County and Harnett County Planning, Inspections and Central Permitting
Department which is pending in the Harnett County Superior Court in File No. 02 CvS
2381 has been settled. A voluntary dismissal was filed by the plaintiff on March 21,
2003 in this case in exchange for the payment of $28,250 by Harnett County. Report
of this settlement is made in compliance ofN.C. Gen. Stat. 143-318.1 1 (a)(3).
. There being no further business, Commissioner McNeill moved to adjourn.
Commissioner Andrews seconded the motion and it passed unanimously. The Harnett
County Board of Commissioners regular meeting April 7, 2003, adjourned at 10:55
a.m.
p:(~~,~(7;/..dr/
atrice B. Hill, 'Vice cnairman
~J~' &fVkr)Ai)U'/
Kay S. Blanchard, Clerk to the Board
.
Attachment 1.
~.~~.
MONTHLY REFUND REPORT p'''\:lrO''J<ad by ~!"i'l ~;1lln:'.!l~t
C~\I'!W 6o!!.i'i:l ;jj ccmmlslO!Onet'S
i/---_7~f)"3 , ~..
Licensed Motor Vehicles Da\'a .-
~ ,t. ~v/...,a4
24-Mar-03 ~/:. fD 'K. .Jd '
BILL NAME AND ADDRESS REASON AMOUNT MONTHS YEAR MUI'Hh TOWN
NUMBER VEHICLE
OWNED
2002551067 BRISBIN, MELISSA LYNN VEIDCLE COUNTY -19.31 06 2002 04/03
1923 BRAGG ST, PMB 321 SOLDIPLA TE FR24. 1.78
SANFORD, NC 27330-5854 TURNED IN TOTAL - 21.09
2002520496 DENNING, ALICE BEASLEY VEIDCLE SOLD/ COUNTY - 7,73 10 2002 04/03
967 DENNING ROAD PLATE TURNED TN FRI4 - ,81
ANGIER, NC 27501 TOTAL. 8,54
.
2002516260 FIRST UNION NA nONAL BANK. VEIDCLE COUNTY - 53.95 05 2002 04/03
LEASE PROPERTY TAX SOLDIPLATE FR22 . 4.26
ACCOUNTING - V A0343 TURNED IN SC20 - 1.42
P.O. BOX 40039 TOTAL. 59,63
ROANOKE, VA 24022-0039
2002546212 HOWARD, TIMOTHY RAY CAMPER SOLD, COUNTY - 22.86 08 2002 04/03 DUNN
112 STEEPLE CHASE DR PLATE TURNED IN ClO5 - 13,84
DUNN, NC 28334 SC20 - .60
TOTAL - 37.30
9,10
BILL NAME AND ADDRESS REASON AMOUNT MONTHS YEAR MONTH TOWN
NUMBER VEHICLE
OWNED
2002575886 MENSER, ROBERT PAUL VEffiCLE TOTAL COUNTY. 35.55 05 2002 04/03
20 SPRING LANE LOSS FRI8.3.27
LILLINGTON, NC 27546 TOTAL - 38.82
2002545732 SELLERS, MARTIN PAUL SOLD VEffiCLE; COUNTY. 10,23 08 2002 04/03
P,O, BOX 1689 TURNED IN TAG FR60. 1.35
HARROGA TE, 1N 37752 TOTAL - 11.58
.
2002583157 SELLERS, MARTIN PAUL SOLD VEHICLE; COUNTY - 53,15 04 2002 04/03
P.O. BOX 1689 TURNED IN TAG FR60 - 6.99
HARROGATE,1N 37752 TOTAL-60.14
2002535606 SNELL, ANNA APOLONIO SOLD VEHICLE; COUNTY - 19.38 09 2002 04/03
236 LAUREL BROOK CT TURNED IN TAG FR30 - 2.04
FUQUAY VARINA, NC 27526-6074 TOTAL - 2\.42
2002550275 THOMAS, RICHARD M, JR VEHICLE COUNTY - 30.35 04 2002 04/03 DUNN
123 GULF ST SOLD/PLATE CI05 - 18.37
DUNN, NC 28334 TURNED IN SC20. .80
TOTAL. 49.52
Afi"fi'W@~ lW ~l'iw H~m~tt
Cfjidi'lty iaOtifd of Commi$l'ilonetS
DatG 4--7 - D3 ~.....r
MONTHLY REFUND REPORT ~ J. ~ 1
24-Mar-03 u..lc- ~ ~ .
BILL NUMBER NAME REASON AMOUNT YEAR MONTH TOWN
2002008180 CALIFORNIA FIRST TAXPAYER LISTED COUNTYWIDE - 40,301 X ,76 = 306,29 2002 04/03
NATIONAL BANK INCORRECTLY BUIES CREEK FIRE. 40,301 X ,10 =
5 HUTTON CENTRE DR 40.30
SU1TE 200 TOTAL. 346,59
SANTA ANA, CA 92707
2002023093 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .76 = 142.50 2002 04/03
8254 NC 210N BLACKRIVERFIRE-18,750X.07=
ANGIER, NC 27501 13,12
TOTAL. 155,62
2001022159 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .76 = 142.50 2001 04/03
8254 NC 210N BLACK RIVER FIRE .18,750 X .07 =
ANGIER, NC 27501 13.12
TOTAL - 155,62
2000022642 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .73 = 136.87 2000 04/03
8254 NC 210N BLACK RIVER FIRE. 18,750 X .07 =
ANGIER, NC 27501 13,12
TOTAL. 149,99
1999021691 HONEYCUTT, TED PARCEL DOUBLE LISTED COUNTYWIDE. 18,750 X .73 = 136.87 1999 04/03
8254 NC 210N BLACK RIVER FIRE - 18,750 X ,07 =
ANGIER, NC 27501 13,12
TOTAL - 149.99
200231906 MCCONNELL, VALUE CORRECTION COUNTYWIDE - 9,2'ffi X ,76 = 70.45 2002 04/03
RAYMOND L ERWIN FIRE. 9,270 X ,07 = 6.49
818 ANTIOCH CHURCH TOTAL -76,94
ROAD .
DUNN, NC 28334
200231910 MCCONNELL, BILLED AS REAL AND COUNTYWIDE - 24,551 X ,76 = 186.59 2002 04/03
RAYMOND L PERSONAL ERWIN FIRE - 24551 X .07 = 17.19
818 ANTIOCH CHURCH TOTAL - 203.78
ROAD
DUNN, NC 28334
2001052254 WERBELOW, DOUBLEWIDE MOBILE COUNTY - 41,240 X ,76 = 313.42 2001 04/03
STEPHANIE LYNN HOME DOUBLE LISTED SUMMERVILLE FIRE - 41,240 X ,07 =
5975 MCDOUGALD 28.86
ROAD TOTAL - 342.28
LILLINGTON, NC 27546
MARZIANO & MINIER,PA ass S29 3932 3 02,49pm P. 001 911
Attachment.2. /~, ORCER NO.
co~ I~ 3
DATe
3-11-03
STATE
NC
CONTRACT FOR I COUNTY
SW Phase III Harnett
OWNI!A
n--------------eO\tfl-l:'Y=~f-I:...,:,:.~tt7-PO 3,,^ :H:l'!l,-r;t:tli:n':!,-ul1, "I.. ~ I ~o"--._-------------------
ro .._,~;;!,r,15,_"!;;9!l~j;,nl.,;;,t.;i,.9.J:I.."c.Q,.,,...p.o_.,aox, ,5,QQ..._,MQI:I:is,v_i~~e..__,NC_..2.25.60."" .
, . . '. . (CDnlraCfor) ....___.._.._..__.u.___.
Vou are hereby re~uested to comp1r w~h .~.h.~:.r~o~ing changes (rom the contract plans and specifications:
, --- DescripU~n 01 Cha;;-g;;~-- -- I DECREASE .mCREASE-
(Supplemental Plans and Specilicalions Attached) in Contract Price in Contract Price
$ $
5.268.80
.
----.. -.-.-------..----
'TOTALS S ____ ._!it. 268.80
NET CHANGlUN CONTRACT PRICE: S _..-nnn~__'"C______,,__ :_~~~_:~~__~,
JUSTIFICATION:,
.. .To adj'ust overruns and under runs
l." ....,
.. ~- .~.. .". -
The alllllW!t oflhe Contract will be{~H1) (I.creased) By:The Sum Of: Fi va- thousand,. 'two
hundred-sixtv-eioht dolla.."! And BO I' on---- Dollats (S 2.. 2~8. 80 ).
The Contract Total Including this and previous Change Orders Will B~' Three Million~' Three hundr...d-
, and 271100) $3.321,388.2
twentv-one thousand. t.or"" hl1~-"; ...~/-"; n~~llars {S \.
I '
, 0 Days.
.
This document will be .
Requested ,_. ' ~ ,
~' i ~ (O..n.') (D. I.)
...h 3-' , -('1"'\
Recommended . . -, -- - - ".
~ ~~. ...... wner'. Archlt.ct/En"n.." (D.'e)
Acc. ted .1 l( \} -J .h-." 7..,lo MA<La.\ ' 2(:0~
p C:::.).) ~ (C.n"...... (D...)
.
. I _ __ _______ -c __ -.._"..".. _... ._..~ _.~ ~ "'c'''~ ..-... --I
tJ.,d Z, 1003 ~ >-1, , :t
I BOC Approval Dak
Attachment 3.
· HARNETT COUNTY I
COMMUNITY DEVELOPMENT BLOC!
ECONOMIC DEVELOPMEN1
PROJECT BUDGET ORDINAN 7
/)
Be it ordained by the Harnett County Board of Commi ~-
Carolina G,S. 159-8 and 159-13.2, the following grant,
adopted:
Section 1: The project authorized is for activities contained in the Small Cities
Community Development Block Grant - Housing Development Grant Agreement
between this unit and the North Carolina Department of Commerce - Division of
Community Assistance.
Section 2: The officers of this unit are hereby directed to proceed with the grant
project within the terms of the grant documents, the rules and regulations of the
North Carolina Department of Commerce, and the budget contained herein.
Section 3: The following revenues are anticipated to be available to complete the
. project:
Community Development Block Grant $ 181,010
Local 9!1.448.234
Total $1,629,244 J
Section 4: The following line items are created for this project and
appropriations:
PROJECT FUNDS ·
Activitv CDBG Local Total
Capital Outlay 15,000 15,000
Administration 14,151 14,151
Engineering 176,000 176,000
Land/ROW 7,000 7,000
Contingency 60,103 60,103
Bond Issuance/lnsurance 7,708 7,708
Construction Interest 70,000 70,000
Construction 181.010 1,098.272 1.279.282
Total 181,010 1,448,234 1,629,244
912
Section 5: The County's finance officer is hereby directed to maintain within the
Grant Project Fund sufficient specific detailed accounting records to provide the
accounting to the grantor agency required by the grant agreement and federal,
state and local regulations.
Section 6: Funds may be advanced from the General Fund for the purpose of
making payments as due, Reimbursement requests should be made to the
grantor agency in an orderly anld timely manner.
Section 7: The finance officer is directed to report monthly on the financial status
of each project element and on the total grant revenues received or claimed,
Section 8: The budget officer is directed to include a detailed analysis of past
and future costs and revenues on this grant project in every budget submission
to the board of the County commissioners. .
Section 9: Copies of this grant ordinance shall be made available to the budget
officer and/or the finance officer for direction in carrying out this project.
Duly adopted this I-J th day of April, 2003 upon motion made by
Commissioner Ti'f~h p~n;X . seconded by Commissioner fh,.dr-eliJs. and
adopted by the following vote:
, ~YES L(... NOES 0 ABSTAINED 0
HARNETT COUNTY
BY: ~::~J~
Beatrice Hill, '~1ice-Chair
ATTEST:
~./, (j1M~
Clerk the Commissioners
Attachment 4.
III Harnett
COUNTY Board of Commissioners .
NORTH CAROLINA
www.harnen.org
Teddy J. Byrd, Cheirmen
Beatrice 8. Hill. Vice Chairman
Dan B. Andrews
Tim McNeill
Walt Titchener
RESOLUTION
Kay S. Blanchard, Clerk to the Board
SUPPORT OUR TROOPS PO Box 759
102 East front Street
Lillington, NC 27546
WHEREAS, Harnett County is home to portions of Fort Bragg and a neighbor of ph: 910-893-7555
Pope Air Force Base; and fax: 911l-814-2662
WHEREAS, recent world events have transpired that may place our military
family in harms way as they bravely answer the call to duty to secure our freedoms and to
protect the American Way of Life; and
WHEREAS, Harnett County supports our military both at home and abroad and
pledges to support and care for the families left at home; and
WHEREAS, let no one doubt that the citizens of Harnett County stand united
behind our troops and fervently offer our prayers for their safe return.
NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of
Commissioners pledges its unified efforts to support our armed forces service members
and their families during these uncertain times,
Adopted this 7'h day of April, 2003. .
HARNETT COUNTY BOARD OF COMMISSIONERS
t//~~k ~a...... lJ. aL_
eatrice B, Hill, Ice Chairman Dan B. Andrews
UJd-<'f7tvt- 0AA Ji;kiJJ
WaIt Titchener Tim McNeill
strong roots' new growth
,----
91 ~3
Attachment 5.
I RESOLUTION
DESIGNATION OF APPLICANT'S AGENT
North Carolina Division of Emerj1;ency Management
Organization Name (hereafter named Organization) Disaster Number: I
Harnett County FEMA I448-DR-NC
Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned. please indicate):
North Carolina
Applicanfs Fiscal Year (FY) Start
Month: Julv Day: 01
Applicant's Federal Employer's Identification Number ,
56-6000306
Applicant's Federal Information Processing Standards (FlPS) Number
. PRIMARY AGENT SECONDARY AGENT
Agent's Name Agent's Name
Neil Emo~
Organization Organization
; Harnett CountY
Official position Official Position
County Mana~er
Mailing Address Mailing Address
P,O, Box 760
City ,State, Zip City ,State, Zip
LillinRton.. NC 27546
Daytime Telephone Daytime Telephone
910893-7555
Facsimile Number I Facsimile Number
910814-2662
Pager or Cellular Number I Pager or Cellular Number
BE IT RESOLVED BY lbe governing body of the Organization (a public entity duly organized under the laws of the Slate of North Carolina)
that the above-named Primary and Secondary Agents arc hereby authorized to execute and file applications for federal and/or state assistance on
.. behalf of ilie Organization for the purpose of obtaining certain stale and federal financial assistllllce under the Robert T. Stafford Disaster Relief
& Emergency Assistance Act, (public Law 91..288 as amended) or as otherwise available. BE IT FURTHER RESOLVED that the above-named
agents are authorized. to represent and act for tbe Organization in aU dealings with the State of North Carolina and the Federal Emergency
Management Agency for al1 matters pertaining to such disaster assistance required by the grant agreements and the assprances printed on the
reverse side hereof. BE IT FINALLY RESOLVED THAT the above-named agents are authorized to act severally. PASSED AND
APPROVED this 7th davof A~il .2<QJ
GOVERNING BODY '-.l!.luux'ING OFFICIAL
Board of Commissioners
, Name and Title Name
Beatrice B. Hill. Vice Chairm~~ Kav S. Blanchard
Name and Title Official Position
Clerk to the Board
Name and Title Daytime Telephone
910-893-7555
L. CERTIFICATION
Kay S. Blanchard , (Name) duly appointed and Clerk to the Bpard (Title)
of the Governing Body, do hereby certify that the above is a true and correct copy of a resolution passed and
, approved by the Governing Body of Harnett County (Organization) on the ~ day of
April .20Q} '-;;.
. I Date: April 16. 2003 Signature: /{fli.. _ -t, 1UA-M.t'la.tvui
, ~ 0
Attachment 6.
HARNETT COUNTY
NORTH CAROLINA
RESOLUTION
WHEREAS, Harnett County operates a Section 8 Housing Program whose purpose is to
provide improved living for very low income families; and
WHEREAS, this program operates under certain regulations and guidelines as specified
by the U.S. Department of Housing and Urban Development; and
WHEREAS, a resolution dated March 20, 2000 adopted the PHA Plans: 5 Year Plan for
Fiscal Years 2000 - 2004 and the Annual Plan for Fiscal Year 2000, as required by the
U.S. Department of Housing and Urban Development, and
WHEREAS, the same regulations and guidelines requires the adoption of the Annual
Plan for the Fiscal Year 2003-2004.
WHEREAS, the PHA Annual Plan has been prepared which includes the elements
required by the U.S. Department of Housing and Urban Development; and
WHEREAS, Federal regulations requires adoption of this Annual Plan by the local
. governing board;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County
of Harnett, North Carolina that the attached Annual Plan for Fiscal Year 2003-2004 for
the operation of the county's Section 8 Housing Program is hereby adopted.
Adopted this 7th day of April, 2003.
HARNETT COUNTY BOARD OF COMMISSIONERS
~~rdJiff, &...... ll. tU.-
lfeatrice B. Hill, V{ce Chairman ~,: Dan B. Andrews
LJ J..;(-?~ '-t~ U~JP
Walt Titchener Tim McNeill
_91-4 Attachment 7.
- Harnett County Tax Department
Harnett M E M 0
COUNTY
NORTH CAROLINA To: Kay Blanchard, Clerk to the Board
From: L.C, O'Quinn, Tax Administrator~ ~
Subject: Unpaid 2002 Taxes on Real Property
Date: March 18, 2003
Cc: Neil Emory, County Manager
.
In accordance with G,S, 105-369(a), I am reporting the amount of unpaid 2002 taxes on real
property to date, That amount is $2,415,209,34,
Please find attached a copy of the totals sheet, directly from the computerized report.
Please submit this information to the Board of Commissioners,
Attachment 8.
Fund Balance Changes - General Fund
Fiscal Year 2002-2003
As of 4/2/03
$3,012,703
To increase Fund Balance Appropriated for the rental of a
1 7/1/2002 Transportation $2,227,00 110 specialized chair-lift van for the Transportation Department.
-
To increase Fund Balance Appropriated to carry donated .
4 7/15/200?, Emergency Services $1,199,00 110 funds forward from a prior year,
" -
To increase Fund Balance Appropriated due to unused
contributions to the Department on Aging for the prior fiscal
6 7/15/2002 Aging $2,844,00 110 year,
To reduce Fund Balance A!,!Hvp,;ated do to decrease in
12 8/5/2002 Sheriff ($30,715,00) 110 contracted services budget.
To increase Fund Balance Al'lHvl',;ated to re-enclUIlber
19 8/5/2002 Finance $141,974,00 110 purchase orders from fiscal year 2001-2002,
$34,320.001 rIO budget rent for office spaces through the end of the fiscal
23 8/5/2002 Facilities Fees 110 vear,
To increase Fund Balance Due to unspent Medicaid Earnings
34 8/5/2002 Health $28,543,00 110 and Family Planning Fees for fiscal year 2001-2002,
To increase Fund Balance Appropriated to re-enclUIlber fundJ
budgeted in the prior fiscal year for the alarm replacement at
37 8/5/2002 Sheriff $19,730,OCI 110 the Sheriff Department.
I To increase F~d Balance Al'l'wp,;ated for a part-time I
49 8/19/2002 Planning $24,560,00 110 position in the Planning Department.
- To increase Fund Balance Appropriated due to unexpended
donated and Special Needs Adoption funding from the prior
57 8/19/2002 Social SeIVices , $48,242,Oe, 110 year,
" -
To increase Fund Balance Appropriated to cover the County'!
in-kind contnbution for the Child Care Resource & Refenal
74 9/3/2002 Cooperative ExtensioI $4,320,00 110 Program,
-
To increase Fund Balance Appropriated to budget Medicaid
78 9/16/2002 Health $14,497,00 110 Cost Settlement funds received on May 22, 2002,
To decrease Fund Balance Al'l',vl',;ated due to an increase in .
82 9/16/2002 Transportation ($1,218,00) 110 the grant awarded from the NC Division of Aging,
-
To increase Fund Balance Appropriated to return unspent
grant funds from fiscal year 2001-2002 for the Rural
86 9/16/2002 MIS $844,00 110 Economic Development Grant.
-
To reduce Fund Balance A.-i-.~l'.~ated so the cunent budget
will coincide with the Office of Juvenile Justice Program
90 9/1612002 Youth SeIVices ($1,836,00) 110 Agreement for the cunent fiscal year,
-
To increase Fund Balance Appropriated due to business tax
105 101712002 Tax $1,894,00 110 audits conducted by Tax Management Associates,
To increase Fund Balance Appropriated to return unspent
grant funds from fiscal year 2001-2002 for the CBA Juvenile
109 101712002 Youth Services $7,868,00 110 Restitution,
-
ITO setup budget for grant proceeds for the planning
120 10/21/2002 Planning $2,500,00 110 department.
123 I I I T~' increase Fund Balance Appropriated to cover advertising j
10/21/2002 Finance $1,181.00 110 cost associated with the Surplus Sale.
147B 10/29/2002 Governing Body $3,250,00 110 Funds needed for newly organized North Harnett Senior CluJ
91~
Fund Balance Changes - General Fund
Fiscal Year 2002-2003
As of 4/2103
$3,012,703
To reduce F1n1d Balance App.vp.;ated due to the receipt of
137 11/4/2002 Emergency Services ($11,610,00) 110 grant proceeds for the Emergency Management Program,
To increase F1n1d Balance Appwp.:ated to cover advertising
139 11/4/2002 Finance $482,00 110 cost associated with the Surplus Sale,
. 1140 I To increase F1n1d Balance Appropriated due to business tax
11/4/2002 Tax $306,00 110 ~udits conducted by Tax Management Associates,
To increase F1n1d Balance Appwp.:ated due to Medicaid Cos
Settlement F1n1ds which were received during the prior fiscal
142 11/4/2002 Health I $39.725,00 110 vear,
I To increase F1n1d Balance Appropriated due to a contract for I
163 11/18/2002 Public Buildings $83,130,00 110 Jefferson's Cleaning Service,
To increase F1n1d Balance Appropriated to cover rent for
170 1212/2002 Finance $2,050,00 110 November due to a delay in the move to the new Courthouse.
ITO increase F1n1d Balance Appropriated for the Agriculture
180 12/2/2002 Cooperative Extensior $1,000,00 110 Pro~,
To reduce F1n1d Balance App.vp.;ated to setup a Captain's
positions in charge of Courthouse security and to purchase
186 12/2/2002 Sheriff ($54,249,00) 110 equipment needed to perform the duties of this position,
-
Interfund Transfer I To increase F1n1d Balance Aplcavp.:ated for the C01n1ty's
169 12/2/2002 $50,000,00 110 contribution to the Shawtown Capital Proiect.
I 185 I I To reduce F1n1d Balance appropriated due to the receipt of
12/2/2002 Revenues ($3,436,00) 110 funds from the NC Department of State Treasurer,
1194 To reduce F1n1d Balance Appropriated due to the receipt of
1/6/2003 Revenues ($8,629,00) 110 various unanticipated revenues,
To increase F1n1d Balance At't'.vp.;ated to budget
expenditures for Courthouse Security which will be funded b~
226 1/6/2003 Sheriff $31,794,00 110 a Local Law Enforcement Grant.
-
To reduce F1n1d Balance Appwp.;ated due to the receipt of
grant f1n1ds from the North Carolina Department Of
231 1/21/2003 Revenues ($100,000,00) 110 Transportation,
. To increase F1n1d Balance Appropriated to cover technical
233 1/21/2003 MIS $9,225,00 110 services provided by Eric McKinney,
I 234 To increase F1n1d Balance Appropriated due to unspent I
1/21/2003 Cooperative ExtensiOI $1,976,00 110 revenue from prior fiscal year,
To increase F1n1d Balance App.vp.;ated to purchase a new
236 1/21/2003 Sheriff $15,000,00 110 vehicle.
To increase F1n1d Balance App.vp.;ated to use 1n1spent prior j
238 1/21/2003 Cooperative Extensior $4,000,00 110 year funds to setup a new position.
To increase F1n1d Balance Appropriated to budget the
242 1/21/2003 Governing Body $3,900,00 110 County's local match for the Hillcrest Youth Shelter.
To reduce F1n1d Balance Appropriated to budget grant funds
for the clUTent fiscal year for the Senior Center Area of
259 2/3/2003 Parks & Recreation ($5,653,00) 110 Aging,
T~ in~rease F1n1d Balance Appropriated due to 1n1used funds
262 2/3/2003 General $1,768,00 110 from the prior fiscal year,
To increase F1n1d Balance ApI" vp.:aled to cover the
additional expense of purchasing janitorial supplies for the
266 2/3/2003 General $15,000,00 110 jaiL ,
To increase F1n1d Balance ApI" vp,:ated to cover the purchasd
of two desk chairs, a computer workstation and four stacking
296 3/3/2003 Facilities Fees $1,625,00 110 chairs for Juvenile Justice,
To reduce F1n1d Balance Appwp,:ated to budget donations
received to benefit the foster children and the elderly and to
297 3/3/2003 Social Services ($36,736,00) 110 budget additional f1n1ding received
To increase Fund Balance Appropriated due to business tax
309 3/3/2003 Tax $687,00 110 audits conducted by Tax Management Associates,
To reduce F1n1d Balance Appropriated and Support Services
so that the clUTent expenditures budgeted for WIA will reflecI
312 3/3/2003 Human Resources ($1,749,00) 110 the ~ant revenue,
. I To increase F1n1d Balance At't'. ~t'.;ated to budget
expenditures for a position which will be in charge of
330 3/17/2003 Sheriff $29,225.00 110 courthouse security
To increase Fund Balahce Appropriated to cover Register of
353 3/17/2003 Register Of Deeds $8,500,00 110 Deeds Special Expenditures through the fiscal year,
~ ,
To increase P1n1d Balance App.vp.;ated to cover professional
357 3/1712003 Govern~ Body $50,000,00 110 services expenditures for the balance of the fiscal year,
To increase F1n1d Balance App.vp.;ated for the purchase and
installation of security measures at the Sheriff's Department to
359B 3/12/2003 Sheriff $21,112.00 110 control access to the law enforcement center,
I
I
year-to-date Fund Balance Appropriated: $3,467,370
\9 ""'6
,..L
Fund Balance Changes
Public Utilities
Fiscal Year 2002-2003
As of 4/2/03
Original Budgeted Fund Balance Appropriated: $145,290.00
-!III"lliIIIIJI~I;;_tII.III!iI!l111
To increase Fund Balance Appropriated for a transfer
of funds to the Southwest Regional Transmission
2 7/1/2002 Public Utilities $342,791.00 531 Project. .
To increase Fund Balance Appropriated for to re-
encumber purchase orders from fiscal year 2001 -
18 8/5/2002 Public Utilities $101,000,00 531 2002,
To increase Fund Balance Appropriated to budget a
transfer of funds to the Titan Wastewater Extension
25 8/5/2002 Public Utilities $44,038,00 531 Proj ect.
To increase Fund Balance Appropriated to budget a
transfer of funds to the Titan Industries Wastewater
27 8/5/2002 Public Utilities $7,405,00 531 Proj ect.
To increase Fund Balance ApI" vp.;ated to budget a
transfer of funds to the Coats Wastewater Extension
30 8/5/2002 Public Utilities $95,000,00 531 Proiect.
To increase Fund Balance Appropriated for the
transfer of funds to the General Fund for the Edgerton
76 9/3/2002 Public Utilities $14,675,00 531 I Industrial Park.
To increase Fund Balance to transfer funds to the
108 10/7/2002 Public Utilities $416,217 ,00 531 Coats Wastewater Proiect,
] To increase Fund Balance to transfer funds to the
145 11/4/2002 Public Utilities $8,000,00 531 Titan Wastewater Extension Pro,iect.
To reduce Fund Balance Appropriated due to the sale
of other assets from the surplus sale on November 23,
I 195 1/612003 Public Utilities ($10,075,00) 531 2002
To increase Fund Balance appropriated to advance
funds to the Western Hamett/Johnsonville School
I 230 Project until Board of Education and Community
1/6/2003 Public Utilities $200,000,00 531 Development Block Grant Funds are received.
transfer of funds to the 18 mgd Water Plant Upgrade
due to a change order from TA Loving for a high .
241 1/21/2003 Public Utilities $186,295.00 531 service !lump station,
To budget the transfer of funds from Public Utilities to
the project to fund operations until grant
3/312003 Public Utilities $143,000,00 531 reimbursements are received,
I "
year-to-date Fund Balance Appropriated: $1,693,636,00
--- $315,785.00
To reduce Fund Balance Appropriated due to a budget
64 9/3/2002 Solid Waste ($186) 580 adjustment to the Xerox copy charge,
To increase Fund Balance Appropriated to cover a
large volume of unexpected repairs to equipment at
294 3/3/2003 Solid Waste $50?000 580 the landfill,
To increase Fund Balance Appwp.;ated to fund the
purchase of a used tractor to move trailers at Anderson
366 3/17/2003 Solid Waste $8,300 580 Creek transfer station,
I
I I
I
I I I
I I I I
I I I I
I I I I J .
Year-to-Date Fund Balance Appropriated: $373,899.00