120516a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
December 5, 2016
I. Call to order -Chairman Jim Burgin
9:00 am
2. Pledge of Allegiance and Invocation -Commissioner Abe Elmore
3. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax rebates, refunds and releases
D. Resolution to add roads to state system
E. Harnett County Cooperative Extension requests permission to approve the Family Resource
Management Contract with NC Ag Foundation. The contract will end when the funds,
approximately $18,000, are depleted.
F. Hamett County Parks and Recreation reques ts approval to accept the Parks and Recreation
Trust Fund grant in the amount of $400,000. The grant will be used to build Phase I of the
Government Complex Park located adjacent to the Sandhills Farm Park.
G. Harnett County Public Utilities requests approval of an engineering consulting agreement in
the amount of$135,800 with McGill Associates PA out of Pinehurst, NC to provide design
and construction administrative services on several upcoming projects. This agreement
would establish a standing contract to perform this work for the South Central Water
Transmission Project.
H. Harnett County Public Utilities requests approval of the South Central Water Transmission
Line Project Ordinance in the amount of $1,027,900. This project consists of the
construction of approximately 7,500 linear feet of 12-inch ductile iron water transmission
line in the Bunnlevel are of Hamett County.
I. Hamett County Sheriffs Office requests approval to accept a donation of $54,988 from
former Sheriff Larry Rollins to be used for Sheriffs Office Capital Outlay purchases.
J. Harnett County General Services requests approval of an amendment to the Harnett County
Language Access Plan as required by the North Carolina Housing Finance Agency. The
amendment includes an analysis of identifying Limited English Proficient (LEP) persons in
Harnett County and what steps will be implemented to assist LEP individuals.
K. Resolution to Convey County Owned Real Property to Habitat for Humanity of Hamett
County, Inc.
L. Administration requests approval of the revised by-laws of the Nonprofit Committee
M. Resolution to award iPad Air 2 to Commissioner Jim A. Burgin
N. Hamett County Finance Officer requests approval of the Benhaven E lementary Project
Ordinance in the amount of $1, I 09 ,360
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120516A HC BOC Page 1
0. Resolution Declaring the Intent of the County of Harnett, North Carolina to Issue
Approximately $23,000,000 General Obligation School Bonds to Finance Benhaven
Elementary School, as Requested by the Board of Education of Harnett County, and to
Reimburse Itself for Capital Expenditures Incurred in Connection with the Acquisition and
Construction of Benhaven Elementary School from the Proceeds of such Obligation Schools
Bonds Expected to be Issued in Fiscal Year 2017.
Recess meeting to reconvene after Swearing-in Ceremony
9 :30 am
Reception
Swearing-In Ceremony -Dwight W. Snow, County Attorney
(Board of Commissioners Meeting Room, Administration Building)
Reconvene meeting and Reorganization of the Board, Margaret Regina Wheeler, Clerk to the Board
4. Consider additions and deletions to the published agenda
5. Consent Agenda
A 2017 Schedule of Meetings of the Harnett County Board of Commissioners
B. Resolution to Cancel the December 13, 2016 Work Session and December 19, 2016 Regular
Meeting of the Hamett County Board of Commissioners
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
7. Appointments
8. Informational Presentation of the Fort Bragg Joint Land Use Study, Jason M. Epley, AICP,
Benchmark Planning
9. Hamett County General Services, Harnett Area Rural Transit System (HARTS), requests approval of
the purchase of three (3) 9-ambulatory/3-non-ambulatory passenger vehicles, as well as approval of
three (3) new full-time driver positions to operate vehicles for Non-Emergency Medical
Transportation (NEMT), Barry Blevins, Director of Harnett County General Services
10. County Manager's Report-Joseph Jeffries, County Manager
-Voting Delegate -NCACC Legislative Goals Conference
-Hamett County Financial Summary Report -October, 2016
-Hamett County Sales Tax Analysis by Article -August 2016
-Harnett County Public Health Activities Summary -October 2016
-Interdepartmental Budget Amendments
11. New Business
12. Closed Session
13 . Adjourn
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120516A HC BOC Page 2
Agenda Item 3 -A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
November 21, 2016
The Harnett County Board of Commissioners met in regular session on Monday, November 21,
2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 7:00 pm. Vice Chairman Springle led the Pledge
of Allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Mrs. Stewart
requested the addition of the Proclamation for National Hospice and Palliative Care Month.
Vice Chairman Springle moved to approve the agenda as amended. Commissioner Elmore
seconded the motion which passed 4 -0.
Commissioner Elmore moved to approve the following items listed on the consent agenda.
Commissioner McKoy seconded the motion which passed 4 -0.
1. Minutes: November 7, 2016 Regular Meeting
2. Budget Amendments:
151 Wings Over Harnett
Code 212-6500-406.60-33 Materials & Supplies
212-0000-322.65-0I Permits & Fees
212-0000-353.65-01 Contributions Wings over Harnett
159 Transportation
Code 110-4650-410.32-70 Capital Assistance TDP
l 10-0000-399.00-00 Fund Balance Appropriated
1,550 increase
460 increase
1,090 increase
3,000 increase
3,000 increase
November 21 , 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page I of 6
120516A HC BOC Page 3
166 Sheriff Department
Code I I0-5100-420.11-00 Salaries & Wages
110-5100-420.30-04 Professional Services
167 Health Department
Code 110-7600-441.11-00 Salaries
110-7600-440.30-04 Professional Services
169 Library Department
Code l 10-8199-450.36-21 Averasboro Restoration
l 10-0000-399.00-00 Fund Balance
170 Facilities Maintenance
Code l 10-4700-410.43-15 Operating Repair & Maintenance
110-00-3 99. 00-0 Fund Balance appropriated
3. Tax rebates , refunds and releases (Attachment 1)
9,500 decrease
9,500 increase
25 ,000 decrease
25,000 increase
35,000 increase
35,000 increase
60,000 increase
60,000 increase
4. Tax Administrator requested approval of barring off 2006 taxes that can no longer be
force collected. The amount of County taxes to be barred off on real and personal
property is $19,800.87 and motor vehicles is $58,783.45 .
5. Harnett County Public Library requested approval of the recently updated Library
Service Policy and Procedures Manual. These documents were amended to reflect
current practices, modem technologies and a change in the library 's Saturday work
schedule in relation to Monday holidays.
6. Harnett County LT. Department requested approval to purchase a full over the air
automated voice dispatch system, from Locution Systems, Inc., for the 911
Communication Center. The system has a one-time cost of $225,565 and a yearly
maintenance cost of $21 ,289. This is a 911 eligible expense and will be paid out of the
Emergency Telephone System Budget (Fund 240).
7. Harnett County Public Utilities requested approval of the WHIP Transmission Line
Project Ordinance in the amount of $1,215,650. This project consists of the construction
of approximately 7,320 linear feet of 16-inch ductile iron water transmission line on Hwy
87. It will provide the needed water capacity for the construction and operation of the
new Benhaven Elementary School located in the Western Harnett Industrial Park
(WHIP). This project will be funded solely by HCDPU reserves.
8. Harnett County Public Utilities requested approval of an engineering consulting
agreement with McGill Associates PA out of Pinehurst, NC in the amount of$150,300 to
design and provide construction administration services for the WHIP Transmission Line
Project.
November 21 , 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
120516A HC BOC Page 4
9. Harnett County Emergency Services requested approval of the addition of twelve EMS
positions (six EMT-Paramedics [PSN 84, grade 58]; six EMT-Basics [PSN 489, Grade
51 ]). These positions will become effective January 1, 2017.
10. Administration requested approval of proposed amendments to Article 1, Section 3.
Definitions of the Harnett County Personnel Ordinance.
11. Resolution Honoring Commissioner James A. Burgin for his Service on the Hamett
County Board of Commissioners (Attachment 2)
12. Proclamation -National Hospice and Palliative Care Month -November 2016
Representative David Lewis presented Chairman Burgin with the Order of Long Leaf Pine.
Mayors Lewis Weatherspoon, Oscar Harris and Walter Weeks, on behalf of the Hamett
County Mayor's Association, presented Chairman Burgin with a proclamation. Vice
Chairman Springle presented Chairman Burgin with a resolution from the Board of
Commissioners and Mrs. Stewart presented Chairman Burgin with a Harnett County
plaque. Chairman Burgin addressed the group.
Chairman Burgin presented Chad Walker with Transitions LifeCare the Proclamation -
National Hospice and Palliative Care Month -November 2016. Mr. Walker addressed the
group.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes .
Cris Nystrom of 391 Center Lane in Bunnlevel talked about an at-risk student. Mr.
Nystrom also said not enough is being done by our state representatives to facilitate
infrastructure and development. Last he talked about the need for four lane roads
within the county.
Jerry Rivas of 264 Twin Ponds Road in Sanford thanked the county for recently
handling some issues in the Carolina Hills neighborhood. Mr. Rivas also asked how
high have the legal bills now gotten in District Attorney Vernon Stewart's defense.
Chairman Burgin responded he believed the information was available on-line but it
is $150,000 and going.
Commissioners acknowledged the Tax Department for having such a low amount of write-offs
from 2006.
Vice Chairman Springle moved to approve the appointments listed below. Commissioner
Elmore seconded the motion which passed unanimously.
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
Kara M. Mason (nominated by Vice Chairman Springle) was appointed to serve on this
committee for a term of one year ending January 1, 2018.
November 21, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
120516A HC BOC Page 5
AIRPORT COMMITTEE
Rhett Raynor (nominated by Vice Chairman Springle) was granted a waiver of term
limits and was reappointed to serve on this committee as an at-large member for a term of
four years ending December 31, 2020.
HARNETT COUNTY COUNCIL FOR WOMEN
Kami Jackson and Jodi Hodges (nominated by Vice Chairman Springle) were appointed
to serve on this council for a term of three years ending January 1, 2020.
HARNETT COUNTY LIBRARY BOARD OF TRUSTEES
Margaret House (nominated by Vice Chairman Springle) was reappointed to serve on this
board as the Town of Coats representative for a term of three years ending November 30,
2019.
HARNETT COUNTY PUBLIC FACILITIES CORP. BOARD OF DIRECTORS
Joseph Jeffries and Paula K . Stewart (nominated by Vice Chairman Springle) were
reappointed to serve on this Board for a term of one year ending December 31, 201 7 and
November 30, 2017.
Harnett County Public Utilities Director Steve Ward requested approval of a contract in which
the District allows South River Electric Membership Corporation the authority to construct a
radio antenna on the West Central Water & Sewer District's elevated water storage tank located
in the Seminole are of Harnett County. Mr. Ward said in return for this authorization, the EMC
will allow the District to use a permanent generator which it will install on site. Mr. Ward said
this saves us money.
The Board reconvened as the governing body of the West Central Water & Sewer District.
Commissioner Elmore moved to approve the request as presented. Commissioner McKoy
seconded the motion which passed 4-0.
The Board reconvened as the Harnett County Board of Commissioner.
Harnett County Manager of Planning Services Jay Sikes petitioned the Board for a public
hearing regarding proposed zoning change: Case# RZ-16-399 Landowner/Applicant: Brenda &
CH Johnson; approximately 3.1 acres (out of26.1 total), Pin #0610-88-4059; From RA-20R to
Commercial; on Hwy 421 in Upper Little River Township. Mr. Sikes noted the Harnett County
Planning Board, on November 7, 2016, voted unanimously (5-0) to recommend approval of
application based on compatibility to the Land Use Plan and the existing Commercial zoning in
the area. Small Scale Zoning was considered and approved as well. Mr. Sikes responded there
was no opposition to the request.
Mr. Sikes stated staff's evaluation as:
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community. REASONING: The requested zoning change to
November 21 , 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
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120516A HC BOC Page 6
Commercial will not have a negative impact on the surrounding properties or the
community as it is similar in nature to existing zoning districts in the area.
The requested zoning district is COMPATIBLE with the existing Land Use
Classification. REASONING: The requested zoning is compatible with the existing
Land Use classification of a Rural Center development node. Rural Center
development nodes are "small scale commercial centers". These areas can be
suburban in nature and contain smaller, nonresidential uses.
The proposal does ENHANCE or maintain the public health, safety and general
welfare. REASONING: The requested rezoning to Commercial, whose intent is to
promote the development of business and institutional uses, would enhance or
maintain the public health, safety, and general welfare due to the neighboring
Commercial zoned parcels.
This request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness. REASONING: Even though there is compatibility with the Land
Use Plan, this request should be evaluated for a small scale rezoning since the 3 acres
are not contiguous to another commercial zoned parcel.
Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial
is compatible with Harnett County regulatory documents and would not have an unreasonable
impact on the surrounding community because of the existing commercially zoned properties in
the area. Therefore, these existing uses and any proposed Commercial uses lead to compliance
with the adopted Land Use Plan. It is recommended that this rezoning request be approved.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Commissioner Elmore moved to approve the rezoning as presented. Commissioner McKoy
seconded the motion which passed 4-0.
Tax Administrator Keith Faulkner petitioned the Board for a public hearing on the proposed
Schedules, Standards, and Rules to be used in the 2017 Revaluation of real property in Harnett
County.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public.
Jerry Rivas of 264 Twin Ponds Road said wages are depressed in Harnett County. He
said every few years we see property taxes go up and up and services are either
stagnant or are less.
Seeing no one else move, Chairman Burgin closed the public hearing.
Mrs. Stewart presented the following reports:
Development Services Report -October 2016
Interdepartmental Budget Amendments
Mrs. Stewart noted, from the most recent report, that it looks like we are only going to lose 1 %
of our budget so the budget impact will be minimal.
November 21 , 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
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120516A HC BOC Page 7
There was no new business.
Commissioner McKoy moved that the Board go into closed session for the following purpose:
(I) Consultation with the County's legal staff in order to preserve the attorney-client privilege
concerning the handling of certain claims and litigation including the following case: Key
Construction, Inc . et. als . vs Hamett County et. als. U.S . District Court, Eastern District ofN.C.,
Western Division, File No. 5: 16-CV-00025. This motion is made pursuant to N .C . General
Statute Section I43-318.l l(a)(3). Commissioner Elmore seconded the motion which passed 4-0.
Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy
seconded the motion which passed 4 -0.
Commissioner Elmore moved to adjourn the meeting at 7:57 pm. Vice Chairman Springle
seconded the motion which passed 4 -0. The meeting was followed by a reception for
Chairman Burgin.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
November 21 , 2016 Regular Meeting Minutes
Hamett County Board of Commis sioners
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120516A HC BOC Page 8
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ATTACHMENT 2
A RESOLUTION TO HONOR COMMISSIONER JAMES A. BURGIN
FOR HIS SERVICE ON THE HARNETT COUNTY BOARD OF COMMISSIONERS
WHEREAS, James A. "Jim " Burgin was elected to the Harnett County Board of Commissioners in 2008,
and was re-elected in 2012, serving two consecutive terms for a total of eight years of service; that during his term in
office, Jim was se lect ed by his fellow Commissioners to serve as Chairman; and
WHEREAS, during his tenure as County Commissioner, Jim has presided over a period of tremendous
growth in population and development within the County. This rapid growth ha s presented Harnett County and its
governing body with unique opportunities and challenges including providing adequate local government services,
developing sufficient infrastructure, and creating education and recreational opportunities for our citizens, all while
maintaining fiscal responsibility. Jim ha s played a significant role in numerous achievements within Harnett County,
including:
• Expansion of health care options for Harnett County 's residents through the construction and opening of
Harnett Health Central Hamett Hospital and the Central Carolina Community College Health Sciences
Center in the Brightwater Science and Technology Campus, along with partnerships with Good Hope
Hospital and Sandhills Center to expand mental health services within the county
• Construction of numerous new schools and school improvement projects within the County
• Expansion of the largest rural water and sewer utility system in North Carolina
• Collaboration with Campbell University during a period of vast expansion for the institution, which ha s
resulted in the addition of the Jerry M. Wallace School of Osteopathic Medicine and the Catherine W. Wood
School of Nursing, as well as the inception of a School of Engineering and numerous infrastructure
improveme nt s that have brought additional jobs, tax va lue and prestige to Harnett County
• Completion and implementation of the Harnett County Growth Plan, consisting of a Comprehensive Land
Use Plan and Economic Development Strategic Plan
• Numerous economic development projects within the County, most notably the construction and opening of
the 1.5 million-square-foot Rooms To Go regional distribution center and retail store along Interstate 95
WHEREAS, during hi s years of public service, Jim ha s kept a watchful eye over the county's finances ,
supporting balanced and responsible fiscal policies. He has been a champion for progress in Hamett County and has
led the Hamett County Board of Commissioners through a period of collaborative leaders hip; and
WHEREAS, Jim 's passion for Harnett County, hi s concern for the wellbeing of the county's employees and
hi s commitment to improvin g the lives of all of Harnett County's residents have earned him the honor, respect and
esteem of hi s fellow citizens.
NOW, THEREFORE, BE IT RESOLVED, that the Hamett County Board of Commissioners does hereby
express its sincere appreciation in honoring Jim for his dedicated and outstanding service, and for his many
contributions for the bettennent of Harnett County; the Board further extends to Jim, his wife, Ann, and their family
its best wishes for good health a nd success in their future endeavor s.
Duly adopted thi s the 215 1 day of November, 2016.
~
Harnett County Board of Commissioners
• ' I
)(, I
Abe Elmore
120516A HC BOC Page 10
Agenda Item -~3-..._-~8 __ _
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County ot Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2017;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.32-26 Incentives $ 210.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-353. 76-05 Donations $ 210.00
EXPLANATION: Budget Amendment to budget donated funds for the "Pajamas, Pancakes and Puberty" eve nt.
APPROVALS : t-i 9t~ .1i1~1{(.
Department Head (date) 9:~ /h51./6 oJnanager (Date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction .
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2016
Jim Burgin , Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 11
BUDGET ORD INANCE AME NDMEN T
BE IT ORDAINE D by the Governing Boord of the Cou nty of Harnett. North Carolina. that the following amendment be made to
the annual budget ordinance for the fiscal year ending June 30. 2017
Section 1. To amend the Genera l Funds, JCPC Programs. the appropriations are to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
I 10-5899 -420-32-82 Return of Unsnent Grant Funds $10,531
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399-00-00 Fund Balance Annroorioted $10,531
EXPLANAT ION: To budget the return of unspent grant funds for JCP C 4H Teen Court ($2.565) and Res tit ution ($7,966 ) for FY 2015-
2016.
APPROVALS :
, ,1,~, ''° Po..w e--b\±o .JG.J:-
County Manager (date) I , ..... 1 g -1 i.. Dept Head (dote)
Section 2. Copies of this budget amendment shall be furn ished Jo the Clerk to the Boord. and to the Budget Officer and the
Finance Officer for their direction.
Adopted ___________________ _
Margaret Regino Wheeler,
Clerk to the Boord
Jim Burgin. Chairman
Harnett County Boord of Commissioners
120516A HC BOC Page 12
BUDGET ORDINANCE AMENDMEN T
BE IT ORDAINED by the Governing Board of the County o f Harnett, North Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the General Fund , Administration and Governing Body, the appropriations are to be
changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
110-4150-410.30--04 Professional Se rv ices
110-8800-490.32-1 6 Continaencv
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: To fund needed design services.
APPROVALS:
p ~ \L ST'C..l,J(A,...,r rjJ~·lb I\-11 -l(o
Department Head (dote) Finance Officer (date)
AMOUNT AMOUNT
INCREASE DECREASE
$14,200
$14,200
AMOUNT AMOUNT
INCREASE DECREASE
~ . . ltclli:..." J(,,.-J-
; \r j_ k 11.e,
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the C lerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted _________________ _
Margaret Regina Wheeler.
Clerk to the Board
Jim Burgin, Ch airman
Harnett County Board of Comm
120516A HC BOC Page 13
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, th at the following amendment be mode to
the onnuol budget ordinance for the fiscal year ending June 30 . 2017
Section 1. To amend the Veterans Court Fund. the appropriations ore to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-4404-441.35-77 Veterans Court $2,405
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-0000-331 .88-04 Veterans Court IBJAI $2.405
EXPLANATION : To adjust budget to the awarded amount for the BJA portion of the Veterans Court Grant for FYI 7.
APPROVALS :
B d ._ ,bH:(.. ,.) u.J-
Dept Head (dole) county Manager (dale) l \,).\-I I.a
Section 2. Copies of this budget amendment shall be furn i sh ed to the C l erk to the Boord. ond to the Budget Officer and the
Finance Officer for their d irection.
Adopted ___________________ _
Margaret Regino Wheeler,
C lerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Commissioners
\llb
120516A HC BOC Page 14
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the General Fund, Cooperative Extension program, the appropriations are to be
changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7398-465-32-29 Agriculture 1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399 -00-00 Fund Balance Appropriated -Agriculture 1,000
~:t:6-0000-~zi:it-! ~:t>O A~-'-,I+,·--
~
EXPLANATION: To budget prior year Farm City Scholarship award to recipient who will be entering college
this year 2016-2017.
,,~'f, J?
partment Head (date/
1 p~~~
County Manager (date) I,, J..\...-1 ~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 15
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2017;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER
110-7600-441.32-26
110-7600-441.33-50
110-7600-441.54-26
110-760 0-441.60-33
110-7600-441.60-46
110-7600-441.60-4 7
REVENUE
CODE NUMBER
110-0000-334.76-03
EXPLANATION:
~" 9Tiezf'l
Department He ad (date)
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Incentives $ 4,500.00
Contracted Services $ 11,500.00
Advertisments
-·· $ 2,000.00
Materials and Supplies $ 50,900.00
Medical Supplies $ 3,500.00
Food $ 600.00
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
General Aid to counties $ 73,000.00
Budget Amendment to budget additional one time funds (General Aid to County) from the
state. These will be used to purchase furniture for the lobby, file cabinets, laptop, printers,
freezer alarm, flu kits, strep kits, bill boards, radio spots, smart board, refrigerator for lab, and
to do a Risk Assessment.
Pv. +c-! c.) IL Jk )(A" r:
County Manager (Date) I I~ .l.3,1 L
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and
the Finance Officer for their direction .
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2016
Jim Burgin, Chairman
Ha mett County Boa,d of Commissiol~ \ b
120516A HC BOC Page 16
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1.To amend the ANIMAL SERVICES. the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
110-5500-420.35-80 I CARE (Spay & Neuter) 7,000
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
110-0000-334.65-01 Animal Control Spay and Neuter 10,000
110-0000-399.00-00 Fund Balance Appropriated
EXPLANATION: Increase account lines to budget for the Spay & Neuter I CARE program.
APPROVALS :
AMOUNT
DECREASE
AMOUNT
DECREASE
3,000
~~#--zz4.,,/£
Department Head (date)
~c----1/ -,10 -(t
oun ~ager (date)
Section 2. Copies of this budg et am endment shall be furni shed to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this. ______ day of ______ __J _______ _
Margaret Regina Wheeler
Clerk to the Board
Jim Burg in, Chairman
Harn ett County Board of Commis sioner
120516A HC BOC Page 17
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016:
Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9030-431-43 -19 Operating Repair and Ma int/System $250,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
5 31-0000-3 9 9-00-00 Fund Balance Appropriated $250,000.00
EXPLANATION : To fund Hurricane Matthews expenses.
~~--=-=-->A-;?;J-=J I~
11 21 16 P~L-tw~u-J-'
County Manager (date) /,,..... l.3-/ l., Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
--Adopted thi s day of
Margaret Regina Wheeler
Clerk to the Board
I 2016 .
Jim Burgin, Chairman
Harnett County Board of Commissioners
\ilb
120516A HC BOC Page 18
BUDGET ORDINANCE AMENDMEN T
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to
the annual budget ordinance for the fiscal year ending June 30, 2017
Section 1. To amend the General Fund.Article 46 Sales Tax , the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
225-8600-480-90-l 0 Other Financina Uses-General Fund $1,109,360
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
225-0000-399-00-00 Fu nd Balance Annrooriated $1,109,360
EXPLANATION : To budget transfer of funds lo the Benhaven School Project to fund the design phase of the project. These funds will
be rei mbursed once bond proceeds are received.
APPROVALS :
Dept Head (date)
~ 1l -3tJ-/6
ou~
Section 2. Copies of this budget amendment shall be urnished to the Clerk to the Board, and to the Budget Officer and the
Finance Officer for their direction.
Adopted ___________________ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 19
Agenda Item 3C
There are no Tax rebates, refunds and releases at this time
120516A HC BOC Page 20
Agenda Item 3 -D
~~=--1 Harnett
COUNTY
NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed streets.
Highgrove Subdivision
Sedgefield Lane
Heathrow Drive (SR 2510 Ext.)
Highgrove Drive (SR 2508 Ext.)
Lancaster Court
Salisbury Lane
Rushmoor Lane
New Castle Lane
Duly adopted this 5th day of December, 2016.
ATTEST:
Margaret Regina Wheeler
Clerk to the Board
strong root s • new growth
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
www.harnett.org
120516A HC BOC Page 21
PAT McCRORY
Governor
NICHOLAS J. TENNYSON
Transportation
November 21 , 2016
Mrs. Gina Wheeler
Clerk
Hamett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 27546
Subject: Secondary Road Addition
To Whom It May Concern:
Secretary
This is in reference to a petition submitted to this office requesting street(s) in Harnett County be
placed on the State 's Secondary Road System. Please be advised that these street(s) have been
investigated and our findings are that the below listed street(s) are eligible for addition to the State
System.
Highgrove Subdivision
• Sedgefield Lane
• Heathrow Drive (SR 2510 Ext.)
• Highgrove Drive (SR 2508 Ext.)
• Lancaster Court
• Salisbury Lane
• Rushrnoor Lane
• New Castle Lane
It is our recommendation that the above named street(s) be placed on the State 's Secondary Road
System. If you and your Board concur in our recommendation, please s ubmit a reso lution to thi s
office.
Sincerely,
~ /A¢'f..1t--
Earl Locklear
Engineering Technician
~Nothing Compares~
Slate of North Carolina I Department of Transportation I Di vision 6. District 2
600 Southern Avenue I Post Office Box 11 50 I Fayettevill e. Nonh Carolina 28302
910 486 1496 T
120516A HC BOC Page 22
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120516A HC BOC Page 23
Agenda Item 3 -£
Board Meeting
Agenda Item
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request for Approval of Family Resourse Management Contract
REQUESTED BY: Tyrone L. Fisher, County Extension Directo
REQUEST:
The North Carolina Cooperative Extension, Hamett County Center, request permission to
approve family resource management contract with NC Ag Foundation.
With this contract there will be no severance package. Contract ends when funds are
depleted.
'11 I '7 D5 ~ . O '-/
)
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\swi ll iams\Desktop\Co un ty forms\agend aform201 6.doc
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Page
120516A HC BOC Page 24
NORTH CAROLINA
HARNETI COUNTY
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into with an effective date of the first day
of July, 2016, by and between the County of Harnett, a body politic, organized and existing under the
laws of the State of North Carolina (hereinafter referred to as "County''), and (Name of Employee), an
individual, who is a citizen and resident of the State of North Carolina (hereinafter referred to as
"Contractor");
WHEREAS, County desires program administration and delivery services for Family Resource
Programs;
WHEREAS, Contractor desires to provide program administration and delivery services for
Family Resource Programs;
WHEREAS, County and Contractor have reached an agreement for services to provide services
described herein and the parties desire to set forth the terms and conditions of this agreement in this
Contract; and
NOW, THEREFORE, in consideration of the mutual benefits, representations, and agreements
contained herein and for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree, each with the other, as follows:
1. Purpose. The purpose of this Contract is to set forth the understandings and agreements of the
parties regarding services to be performed by Contractor.
2. Scope. Contractor shall provide program administration and delivery services for Family Resource
Programs pursuant to the scope of services attached hereto and incorporated as if fully set forth herein
as Exhibit A.
3. Contract Term. This contract begins on (contract begin date) and ends upon services needed .
4. Guarantee. Unless otherwise specified by the County, Contractor will unconditionally guarantee the
service and workmanship of all services. Any defects occurring that are due to faulty services shall be
remediated by Contractor at his sole expense, to the complete satisfaction of the County. Remediation
shall be made only at such time designated by the County to be the least detrimental to the operation of
County business.
5. Equipment and Supplies. County shall make available equipment and supplies necessary for
Contractor to properly perform administrative services.
6. Access to Building and Data. Contractor shall be allowed access to the Harnett County Cooperative
Extension Building during regular Harnett County business hours for the purposes of fulfilling his
obligations under this Contract.
120516A HC BOC Page 25
7. Transfer, Assignment or Subcontract. The covenants and agreements contained in this Contract are
specifically binding upon the parties hereto. Contractor may not transfer, assign or subcontract any
rights or obligations under this Contract to any other party or parties without the express written
consent of the County. In the event that the County consents to Contractor's assignment, Contractor
shall continue to remain liable notwithstanding such assignment for the future performance of all of the
terms, covenants and conditions of this Contract.
9. Governing Law and Venue. This Contract shall be governed by the laws of the State of North Carolina.
Any and all actions and proceedings arising under this Contract shall be filed and heard in the Superior
Court of Harnett County.
10. Entire Agreement. This Contract represents the entire and integrated agreement between County
and Contractor and supersedes all prior negotiations, representations or agreements, either written or
oral. This Contract may only be amended by written instrument signed by County and Contractor.
11. No Third Party Beneficiaries. Nothing contained in this Contract shall create a contractual
relationship with, or cause of action in favor of, a third party against Contractor or County.
12. Relationship of the Parties. Contractor is an independent contractor of the County. Contractor shall
not be deemed an officer, employee or agent of the County.
13. Confidentiality. Contractor understands that she will have access to highly sensitive and confidential
data and information which is protected from disclosure under state and federal law. Contractor shall
not actively seek, examine, use, transmit, share, copy, or change data or information without prior
authorization of the Family Resource Programs Advisory Board.
14. Inspections and Files. Contractor agrees that County has the right to inspect all books and accounts
of Contractor related to the services provided at any time. Said inspection shall be conducted by the
Harnett County Board of Commissioners through the Harnett County Cooperative Extension Services
Director, Harnett County Finance Officer, or other designees of the Harnett County Board of
Commissioners. Contractor agrees to comply with all County budgeting procedures and such other
federal, state, county, and local laws, rules, procedures, or policies as may be applicable. Contractor
agrees to submit budget estimates by the date requested on the standard forms used by County.
Contractor agrees to use standard line items for accounting as requested or consented to by the Harnett
County Finance Officer. Upon termination of this agreement for any reason, Contractor agrees to return
to County all books, accounts, files, and other papers created or compiled through the provision of
services or in any other way related to Parents as Teachers program to County.
15. E-Verify Compliance. Contractor certifies that he and any subcontractors complies with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
120516A HC BOC Page 26
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers
have executed this Contract as to the date and year first above written .
XXXXXX:
By: ___________ _
Name: (Contractor Name)
Title: Contractor
COUNTY OF HARNETI:
By: ____________ _
Name: Joseph Jeffries
Title: County Manager
Acknowledged by:
The North Carolina Agricultural Foundation, Inc.
Keith D. Oakley, President
Harnett County Cooperative Extension
Tyrone Fisher, Extension Director
This instrument has been pre -audited in the manner required by the Local Government Budget and
Fiscal Control Act.
120516A HC BOC Page 27
Board Meeting
Agenda Item
Agenda Item 3 -F
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Parks and Recreation Trust Fund Grant, Government Complex, Park,
Phase I
REQUESTED BY: Carl Davis, Parks and Recreation Director
REQUEST:
Parks and Recreation request that the Board of Commissioners accept the Parks and
Recreation Turst Fund grant in the amount of$400,000.
The grant will be used to build Phase I of the Government Complex Park located adjacent to
the Sandhills Farm Park. The amenities of Phase I will include soccer/multipurpose fields,
baseball fields, walking trail with boardwalk, water access for canoes/kayaks, observation
decks/areas, access road, parking and planning costs.
The Parks and Recreation Trust Fund Grant requires a dollar for dollar match. The overall
cost for this phase is estimated at $1 ,231 ,316. Parks and Recreation will reduce the cost of
the match by providing in-house labor to complete many of the elements in Phase I.
Hamett County has 3 years to complete the project.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendaform20 16.doc Page I of I 120516A HC BOC Page 28
NC
North Carolina Department of Natural and Cultural Resources
Pat McCrory
Governor
Mr. Joseph Jeffries
County Manager
Harnett County
Post Office Box 759
102 E Front Street
Lillington, NC 27546
Dear Mr. Jeffries:
September 30, 2016
Susan Kluttz
Secretary
RECEIVED
OCT 12 2016
11AANE1T COUNTY
~~m!R'S OFFICE
Enclosed please find two originals of the Contract number 2017-830 between Hamett County and the North
Carolina Department of Natural and Cultural Resources (DNCR). In order for the Department to execute these
documents, you must return both originally-signed and notarized contract documents to the following address:
Ms. Marcia Lieber
NC Division of Parks and Recreation
1615 Mail Service Center
Raleigh , NC 27699-1615
Once these signed and notarized contracts are returned, we will sign one and return it to you for your records,
along with further grant administration information. Please be advised that no work to be performed under this
contract can take place until both parties have executed the contract. Failure to return the documents for
execution b y the department within 45 days after receipt may result in the department's withdrawal of the
offered contract.
Should you have any questions regarding this contract, please contact Ms. Marcia Lieber at 919-707-9303.
Sincerely,
CM~10n;
Assistant Director, NC Division of Parks and Recreation
Enclosures
Cc: Project File 2017-830
Michae l A . Murphy, Director
NC Divis i on of Parks and Recreation
1615 Mail Service Center, Raleigh, NC 27699-1615
9 19-707-9300 I ncparks.gov
NORTH CAROLINA STATE PARKS
Nalu!rLl.14 ft.lo~
120516A HC BOC Page 29
<
e Contract Number 2017-830
ST A TE OF NORTH CAROLINA
COUNTY OF WAKE
CONTRACTOR'S FEDERAL I.D.
N.C. Parks and Recreation Trust Fund Project Agreement
Grantee: County of Harnett
Project Number: 830
Project Title: Government Complex Park Phase 1
Period Covered By This Agreement: 42675 to 43769
XXXX 0306
Project Scope (Description of Project): Development including soccer field, multipurpose field, trail, canoe launch, baseball
fields, observation deck, observation area with boardwalk, access road, parking, site amenities, site preparation, planning costs
and contingency.
Project Costs: P ARTF Amount $ 400,000
Local Government Match $ 831,316
Conditions
The North Carolina Department of Natural and Cultural Resources (hereinafter called the "Department") and the _County of
Harnett __ (hereinafter referred to as "Grantee", and together "Parties" or "Party") agree to comply with the terms,
promises, conditions , plans, specifications , estimates, procedures, project proposals, maps, and assurances described in the
North Carolina Parks and Recreation Trust Fund (P ARTF) Administrative Rules and Grant Application which are hereby by
reference made a part of the PARTF Grant Contract, (hereinafter "Grant" or "Contract"), and which are on file with the
Division of Parks and Recreation. -m addition, die BcpttRment and die uramee ag1ee to comply widt dte ~tale of nafflt
..ca.rgJifla's Tefffl.J and Conditiu11s as listed in "Attaclu11e11t A" te tkis C81ltracL ~
Now, therefore , the Parties hereto do mutually agree as follows :
Upon execution of this grant agreement, the Department hereby promises, in consideration of the promises by lhe Grantee
herein, to obligate to the Grantee the grant amount shown above. The Grantee hereby promises to efficiently and effectively
manage the funds in accordance with the approved budget, to promptly complete grant assisted activities described above in a
diligent and professional manner within the project period, and to monitor and report work performance.
The Parties to this Contract agree and understand that the payment of the sums specified in this Contract is dependent and
contingent upon and subject to the appropriation, allocation and availability of funds for this purpose to the Department.
Section I. Eligible Project Costs and Fiscal Management
I. The PARTF grant amount must be matched on at least a dollar-for-dollar basis by the Grantee. To be el igible, project
costs must be incurred during the Contract period, be documented in the grant application, described in the project scope
of this agreement, and initiated and/or undertaken after execution of this agreement by the Grantee and the Department.
2. PARTF assistance for land acquisition will be based on the fair market value ofreal property or the sales price, whichever
is less. Value must be based upon an independent appraisal by a licensed appraiser holding a general or residential
certification from the North Carolina Appraisal Board. The Department shall review the appraisal as to content and
valuation. Appro val of appraised amounts rests with the Department. The Grantee agrees to begin development on
PARTF acquired land within five (5) years of the date this Contract is signed by the Department and Grantee in order to
allow general public access and use.
3. Payment shall be made in accordance with the Contract documents as described in the Scope of Work (Attachment B).
Payment for work performed will be made upon receipt and approval of invoice(s) from the Grantee documenting the
120516A HC BOC Page 30
Contract Number 2017-830
costs incurred in the performance of work under this Contract. Invoices may be submitted to the Contract Administrator
quarterly. Final invoices must be received by the Department within forty-five (45) days after the end of the Contract
period or Contract completion, whichever occurs first. Accounting records should be based on generally accepted local
government accounting standards and principles. Records shall be retained for a period of five (5) years following
project completion, except that records shall be retained beyond a five (5) year period if audit findings have not been
resolved. All accounting records and supporting documents will clearly show the number of the Contract and PARTF
project to which they are applicable. The State Auditor and the Department's Internal Auditors shall have access to
persons and records as a result of all Contracts and Grants entered into by state agencies and or political subdivisions in
accordance with General Statute 147-64.7. The final payment will be made Net 30 days after inspection by the
Department 's Contract Administrator.
4. The Grantee agrees to refund to the Department, subsequent to audit of the project's financial records, any costs
disallowed or required to be refunded to the Department on account of audit exceptions.
Section U. Project Execution
1. The Grantee may not deviate from the scope of the project without written approval of the Department. When one of the
conditions in the Contract changes, including but not limited to the project scope, a revised estimate of costs, a deletion or
additions of items, or need to extend the Contract period, the Grantee must submit in writing a request to the Department
for approval. Thus Contract shall not be amended orally or by performance but only through a written amendment duly
executed by the Parties.
2. The Grantee shall be considered to be an independent Contractor and as such shall be wholly responsible for the work to
be performed and for the supervision of its employees. The Grantee represents that it has, or will secure at its own
expense, all personnel required in performing the services under this agreement. Such employees shall not be employees
of, or have any individual Contractual relationship with the Department.
3. In the event the Grantee subcontracts for any or all of the services covered by the Contract:
a. The Grantee is not relieved of any of the duties and responsibilities provided in this Contract;
b. The contractor shall be responsible for all Subcontractor activities including adherence by Subcontractors for
all requirements of this Contract;
c. The subcontractor agrees to abide by the standards contained herein or to provide such information as to
allow the Grantee to comply with these standards, and;
d. The subcontractor agrees to allow state and federal authorized representatives access to any records pertinent
to its role as a subcontractor.
4. In accordance with Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, the grantee
agrees not to subcontract with any vendors debarred or suspended by the State of North Carolina and shall not knowingly
enter into any lower tier covered transactions with a person or vendor who is debarred, suspended or declared ineligible .
5. The Grantee shall not substitute key personnel assigned to the performance of this Contract without prior approval by the
Department's Contract Administrator. Carl Davis is designated by the Grantee as key personnel for purposes of
this Contract. The Department designates John Poole, PAR TF Grant Program Manager as the Contract Administrator for
the Contract. Either party may designate a different Contract Administrator upon written notice to the other party.
I Del?artment Contract Administrator I Grantee Contract Administrator
NC Department ofNatural and Cultural Resources Hamett County_
Division of Parks and Recreation Attention:Mr. Carl Davis
Attention: Marcia Lieber, Contract Administrator Address:Post Office Box 816
1615 Mail Service Center 801 S 1st Street
Raleigh, NC 27699-1615 Lillington, NC 27546
Telephone: 919-707-9303 Telephone: 910-893-7518_
Email: marcia.lieb er@ nc~arks.gov Email: cdavis@hamett.org
6. The Grantee agrees to comply with all applicable federal , state and local statutory provisions governing purchasing,
2
120516A HC BOC Page 31
t
Contract Number 2017-830
construction, land acquisition, fiscal management, equal employment opportunity and the environment including but not
limited to the following:
Local Government Budget and Fiscal Control Act (G.S. 159-7 to 159-42); Formal Contracts, Informal Contracts and
Purchasing (including but not limited to G.S. 44A-26, G.S. 87-1 to 87.15.4, G.S. 133.1 to 133-40, G.S. 143-128 to
G.S.143-135; Uniform Relocation Assistance Act (G.S. 133-5 to 133-18); Conflict of Interest (G.S. 14-234); Contractors
must use E-Verify (G.S. 143-48.5); Americans With Disabilities Act of 1990 (P.L. 101-336) and ADA Accessibility
Guidelines; N .C. State Building Code; and the North Carolina Environmental Policy Act (G.S. l 13A-l to G.S. l 13A-12),
and Sales Tax Refund (G.S. I05-164.14(c)).
7. The Grantee agrees it provides a drug-free workplace in accordance to the requirements of the Drug-Free Workplace Act
of 1988 (43 CFR Part 12 , Subpart D).
8. The Grantee agrees to permit periodic audits and site inspections by the Department to ensure work progress in
accordance with the approved project, including a close-out inspection upon project completion. After project
completion, the Grantee agrees to conduct grant Contract compliance inspections at least once every five (5) years and to
submit a Department provided inspection report to the Department.
9. The Grantee agrees land acquired with PARTF assistance shall be dedicated in perpetuity as a recreation site for the use
and benefit of the public, the dedication will be recorded in the deed of said property and the property may not be
converted to other than public recreation use without approval of the Department. The Grantee agrees to maintain and
manage P ARTF assisted development/ renovation projects for public recreation use for a minimum period of twenty-five
(25) years after project completion.
10. The Grantee agrees to operate and maintain the project site so as to appear attractive and inviting to the public, kept in
reasonably safe repair and condition, and open for public use at reasonable hours and times of the year, according to the
type of facility and area.
11. The Grantee shall agree to place utility lines developed with PARTF assistance underground.
12. If the project site is rendered unusable for any reason whatsoever, the Grantee agrees to immediately notify the
Department of said conditions and to make repairs, at its own expense, in order to restore use and enjoyment of the
project by the public.
13. The Grantee agrees not to discriminate against any person on the basis of race, sex, color, national origin, age, residency
or ability in the use of any property or facility acquired or developed pursuant to this agreement.
14. The Grantee certifies that it:
(a) Has neither used nor will use any appropriated funds for payment to lobbyists;
(b) Will disclose the name, address, payment details, and purposes of any agreement with lobbyists whom Grantee
.. or its sub-tier Contractor(s) or sub-grantee(s) will pay with profits or non-appropriated funds on or after
., ,., .. December 22 , 1989 ; and,
.• . . , . · :•.•,{c) Will file quarterly updates about the use of lobbyists if material changes occur in their use.
; ' /,
Section III. Project Termination and Applicant Eligibility
'(. J j ..
I. The Grantee may unilaterally rescind this agreement at any time prior to the expenditure of funds on the project described
in this Contract.
2. If through any cause, the Grantee fails to fulfill in a timely and proper manner the obligations under this Contract, the
Department shall thereupon have the right to terminate this Contract by giving written notice to the Grantee of such
termination and specifying the reasons thereof. In that event, the Grantee shall be entitled to receive just and equitable
compensation for any satisfactory work completed in an amount which bears the same ratio to the total compensation as
the services actually performe d bear to the total services of the Grantee covered by this Contract.
3. Failure by the Grantee to comply with the provisions and conditions set forth in the formal application, PARTF
3 120516A HC BOC Page 32
Contract Number 20 l 7-!l30
administrative rules and this agreement shall result in the Department declaring the Grantee ineligible for further
participation in P ARTF, in addition to any other remedies provided by law, until such time as compliance has been
obtained to the satisfaction of the Department.
Section IV. Attestation and Execution
N.C.G.S. §133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone
with a Contract with the State, or from any person seeking to do business with the State. By execution of any response in this
procurement, you (Contractor) attest, for your entire organization and its employees or agents, that you are not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
In witness whereof, the Department and the Grantee have executed the Agreement in duplicate originals, one of which is
retained by each of the Parties.
County of Harnett_
Name of Grantee Local Government) Si ature of Grantee (Chief Elected Official
ed or Printed Name of Official Title of Official
.. : . . . (Notary Public Completes)
State of North Carolina
County of
On this ____ day of _________ ,, 2015, -------------------
personally appeared before me the said named , to me known and
known to me to be the person described in and who executed the foregoing instrument, and he (or she)
acknowledged that he (or she) executed the same and being duly sworn by me, made oath that the statements in the
foregoing instrument are true.
,:t Y c o ~~! ·~:~~i:~s: ________ , 20 __ _ ...... . .. a:--...
i!
~ ... . . . .
• • • • •• •. Signp.ture of Notary Public
(Seal Here)
~
North Carolina Department of Natural and Cultural Resources
Susan Kluttz, Secretary
By:
Department Head or Authorized Agent
for Secretary Susan Kluttz
4
Title
120516A HC BOC Page 33
Attachment B
Scope of Work
North Carolina Division of Parks and Recreation
Parks and Recreation Trust Fund -Grants Program for Local Governments
Grantee: County of Harnett
Title of Project: Government Complex Park Phase 1
Project Number: 830
Contract Number: 2017-830
Amount of Grant: $400,000
Amount of Match: $831,316
Contact Person for Project:
Title:
Address:
Telephone:
Contact email address:
Carl Davis
Director of Parks and Recreation
County of Harnett
Post Office Box 816
801 S 1 st Street
Lillington, NC 27546
910-893-7518
cdavis@harnett .org
Scope of Proiect: Development including soccer field, multipurpose field, trail,
canoe launch, baseball fields, observation deck, observation area with
boardwalk, access road, parking, site amenities, site preparation, planning costs
and contingency.
Length of Project: 36 months (42675-43769)
Schedule for Reimbursements: Grantee may submit bills quarterly after a
significant portion of work has been completed on the project element(s). Not
more than 90% of the grant will be reimbursed until the grantee completes the
project elements specified in the grant (refer to detailed budget submitted with
grant application).
The County of Harnett grant application and support documentation are, by
reference, part of the contract. The administrative rules of the N.C. Parks and
Recreation Trust Fund are, by reference , a part of the contract.
120516A HC BOC Page 34
Project Costs
Government Complex Park -Harnett County
April 2016
Project Elements (Include specific units -sizes, Unit Unit
numbers, lengths, etc. -for each item.) Cost
Building and/or Renovating Costs
Site Furnishings Lump Sum $8,000
Canoe Portage Lump Sum $30,000
Multipurpose Field Lump Sum $80,000
Baseball Fields 2 Fields $80,000
Soccer Field Lump Sum $80,000
Observation Deck & Wildlife Observation Area Lump Sum $30,000
Signage Lump Sum $10,000
$66
Walking Trail -paved trail 3,550 linear ft linear
foot
$250
Boardwalk & Wildlife Observation Area 550 linear ft linear
foot
Stone Entrance Road Lump Sum $63,500
Stone Parking Area -24 Spaces Lump Sum $17,000
Site Preparation (clearing, storm drainage, grading, and Lump $224,763
erosion control) Sum
Costs to Develop the Project
Contingency for the Cost of Building / Renovating
Contingency (not to exceed 5% of the cost to develop 5% the project)
Planning and Incidental Land Acquisition Costs
Site design, engineering, and survey, (not to exceed 9.5% $102,500 20% of the cost of the project)
Total Project Cost
Total PARTF Grant Request
Total Local Match
Total
Item Cost
$8,000
$30,000
$80,000
$160,000
$80,000
$30,000
$10,000
$234,300
$137,500
$63,500
$17,000
$224,763
$1,075,063
$53,753
$102 ,500
$1,231,316
$400,000
$831,316
120516A HC BOC Page 35
Board Meeting
Agenda Item
Agenda Item 3 -G-
MEETING DA TE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Engineering Consulting Agreement with McGill Associates, PA
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This is a formal request for the Board to approve an engineering consulting agreement with
McGill Associates PA out of Pinehurst, NC . HCDPU recently completed a Request for
Qualifications (RFQ) from engineering consulting firms to provide design and construction
administrative services on several upcoming projects. McGill was selected over three other
firms and this agreement establishes a standing contract to perform this work. The
agreement is attached as is a proposal in the amount of $135,800 to design and provide
construction admininstration services for the South Central Water Transmission Project.
Please place this item on the agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hcfilel \Puusers\sward\M y Documents\South Central Water Transmission Project\McGill Consulting Engineering
Agreement with SC Water Transmission Proposa l Agenda Request 11-10-16.doc Page
I of I 120516A HC BOC Page 36
E NGINEERI N G • PLA NN ING • FI N A NC E
November 7, 2016
Mr. Steve Ward , Director
Harnett County Public Utilities
700 McKinney Parkway
Lillington, North Caro lina 27546
Dear Mr. Ward:
RE: Proposal for Professional Services
South Central Water Transmission Project
Hamett County, North Carolina
Pursuant to your request, McGill Associates (McGill) is pleased to provide this proposal
to Harnett County Public Utilities (HCPU) to provide professional engineering services for the
above referenced project. We understand that the proposed project includes the installation of
approximately 7 ,500 linear feet of 12-inch diameter water main with related appurtenances
alongside existing HCPU mains on both Pendergraft Road and McLean Chapel Church Road in
the Bunnlevel community.
This proposal assumes that the new mains will be constructed entirely within existing
NCDOT right-of-way , and that easements from private property owners will not be needed. In
the event that private easements are deemed necessary at a later date , McGill can provide
easement plats and additional easement acquisition as s istance as Additional Services to this
proposal if necessary.
Based on our understanding of the project scope, McGill proposes to provide the
following Scope of Basic Services:
Surveying, Engineering Design, and Permitting
1. Meet with representatives from HCPU to m1tiate communications, define schedules,
discuss approvals, gather initial data and information, and to fully dete1mine the technical
requirements for the project.
2. Conduct initial field investigations and route ev aluations, and consult with the County to
recommend and finalize the preferred water main location .
3. Perform all topographical surveying of the selected water main route. Collect all relevant
data necess ary to design the project including : existing infrastructure , trees , landscaping,
above-and below-ground structures, property comers and right-of-way irons, and
topography. Verify the location of existing right-of-way limits with the North Carolina
Department of Transportation (NCDOT).
Engineer n g • Planning • Finance
McGill Associates. P .A. • 5 Regional Circle, Suite A, Pinehurst, North Ca ro l ina 28374
Phone: 91 0-295-3 159 • Fax.· 9 10-2 95 -3647
L -..C t-
120516A HC BOC Page 37
Mr. Steve Ward
November 7 , 20 16
Page 2
4. Using the survey information, prepare detailed engineering design plans and technical
specifications for the proposed 12-inch water main and related appurtenances m
accordance with HCPU standards. Ut ili ze HCPU standard details where applicable.
5. Submit preliminary project plans and specifications to HCPU for review, and update the
Opinion of Probable Construction Cost related to the preliminary design. Meet with
HCPU staff to review the plans, specifications, and Opinion of Probable Cost, and make
applicable changes as requested by HCPU staff.
6. Schedule, attend, and lead r egular project meetings during the de sign phase, including
monthly progress meetings. McGill will also prepare and distribute minutes from these
meetings to all attendees .
7. Prepare and submit permit applications to all regulatory agencies having jurisdiction over
the project, including but not limited to the NCDEQ Public Water Supply Section,
NCDOT, North Carolina Division of Land Resources, and other regulatory agencies as
necessary to obtain approvals for construction. Permit application fees are not included
in McGill's fee and shall be paid directly by the Owner.
8. Incorporate applicab le r egu latory review comments into the final project plans and
specifications.
9. Prepare and submit an updated Opinion of Probable Construction Cost to HCPU and
deliver all final drawing files to HCPU in appropriate format.
Bid and A ward Phase
1. Upon notification by HCPU to proceed with bidding, prepare complete Bidding and
Construction Document packages for the project, including but not limited to HCPU
standard front end documents, Ge neral and Suppl ementary Conditions, Special
Conditions, and HCPU standard technical specification s.
2. Manage the competitive bidding process, including the following:
a. Coordinate the bid advertisement, allowing ample time to receive Contractor bids.
Costs to run advertisements in lo cal newspapers shall be paid directly by HCPU.
b. Assist HCPU with scheduling a pre-bid conference and attending the meeting.
c. Distribute bid packages to prospective bidders.
d . Respond to bidder inquiries concerning the technical aspects of the project.
e. Prepare all necessary addenda to the bid packages, and distribute the addenda to all
planholders.
120516A HC BOC Page 38
Mr. Steve Ward
November 7, 2016
Page 3
f. Attend the proj ect bid opening; and assist HCPU staff w ith analyzing and tabulating
contractor bids; reviewing bids for accuracy; re-checking tabulations; and reviewing
bid documents for eligibility and completeness.
g. Prov ide a letter of recommendation to H CPU for acceptance of the lowest
respon sible bid and award of construction contracts to the lowest responsible
bidder.
h. After award of the project, notify the su ccess ful bidder, and reque st copies of bonds
and insurance certificates. Review bonds and insurance certificates for compliance
with the Contract Documents.
1. Provide other technical assistance, as required throug hout the bidding process.
Construction Administration and Periodic Observation Services
1. Prepare final formal Contract Documents for execution by HCPU and the Contractor.
2. Schedule, prepare an agenda for , and attend a pre-construction conference w ith HCPU
staff, the sel ected Contractor, NCDOT, and all app licable parties pri or to construction.
3. Schedule, prepare agend as for, and attend regular progress meetings with HCPU staff, the
sel ected Contractor, NCDOT, and all applicable parties during construction.
4. Provide periodic construction observation serv ice s (up to 16 hours per week) to verify
conformance with the approved plans and tec hnical specifications . Interpret the gen eral
intent of the proj ect plans, spec ifications and Contract Documents to help protect HCPU
from d efects and deficiencies in construction. Gen erally judge th e p erformance of all
parties to th e contract.
5. Make recommendations to HCPU on all claims by all parties to th e contract r e lated to the
execution and performance and progress of the wo rk and all other matters and quest ions
related thereto , for final decision by H CPU.
6. Review and approve shop and workin g dra wi ngs pro vided by the Contractor.
7. Pro vide assistance in responding to Contractor Requests For Informat ion (RFis) during
the construction phase of the project. Act as the interpreter of the requirements of the
Contract Documents.
120516A HC BOC Page 39
Mr. Steve Ward
November 7, 2016
Page 4
8. Review the Contractor's Change Order requests, and make recommendation to HCPU
regarding acceptance. Prepare written documents for all accepted Change Orders.
9. Review and approve the Contractor's Pay Applications as necessary in accordance with
the Contract Documents.
10. Prior to the approval of final payment to the Contractor, make final inspection of all
construction and provide a written Certification of Completion to HCPU and
recommendation of final acceptance.
11. Prepare and submit two (2) hard copies of signed and sealed record drawings to HCPU
upon completion of construction.
12. Complete and submit all final engineering certifications to the appropriate regulatory
agencies having jurisdiction over the project.
13. Expedite all warranty corrections which are required of the Contractor, and observe and
approve all warranty corrections which are made subsequent to project completion.
Basis For Compensation:
McGill proposes to provide the above described ser vices for the following lump sum
fees:
Surveying:
Engineering Design and Permitting:
Bid and Award:
Construction Administration and Periodic Observation:
Additional Services:
$17,500
$67,500
$8,000
$42,800
Please note that the following ser vices are not included in thi s proposal, and will be
considered Additional Services that can be provided if necessary in accordance with the attached
Basic Fee Schedule.
1. Making revisions to design plans or technical specifications when such revisions are
inconsistent wi th a pproval s or instruction previously given b y the Owner, or are due to
causes beyond the control of McGill Associates.
2 . Construction surveying, which we assume to be the re sponsibility of the Contractor.
120516A HC BOC Page 40
Mr. Steve Ward
November 7, 2016
Page 5
3. Geotechnical services before or during construction.
4. Preparation of Environmental Assessments or Environmental Information Documents.
5. Preparation of easement plats or assistance with easement acquisition.
6. Payment of regulatory permit application fees and payment of bid advertisement costs.
7. Providing services of other professional consultants for items of work other than those
outlined under Bas ic Services.
8. Preparing to serve and/or serving as an expert witness in connection with any public
hearing , arbitration proceeding or legal proceeding, other than as specified in the Basic
Services above.
9. Providing professional services made necessary by default of the Contractor 111 the
performance of the Construction Contract.
I 0. Providing any other services not otherwise included in this Agreement or not customarily
furnished in accordance with the generally accepted Engineerin g practice.
Owner Responsibilities
1. The Owner or hi s representative shall provide full information regarding the existing and
proposed facilities on the site , and McGill shall be entitled to rely upon the accuracy and
completeness thereof.
2. The Owner shall designate a representative authorized to act in his behaJf w ith respect to
the Project. The Owner or his representative shall examine documents submitted by
McGill and shall render decisions pertaining thereto promptly, to avoid unreasonable
delay in the progress of McGill's work.
Steve, we appreciate the opportunity to provide thi s proposal to HCPU for this important
project, and we are prepared to begin work immediately upon your authorization to proceed. If
this proposal is acceptable , please sign the attached Consulting Services Agreement and return
one copy to our office.
120516A HC BOC Page 41
Mr. Steve Ward
November 7, 2016
Page 6
As always, if you have any questions related to this proposal, please feel free to contact
me at 910-295-3159.
Sincerely,
McGILL ASSOCIATES, P.A.
~J.~
Mike Apke, P .E.
Principal
Enclosures: Consulting Services Agreement
Basic Fee Schedule
1604023.000/Steve Ward Final South Central Water Main Proposal.doc
(,,.. .....r. ,_
..... ' ..... .
.......
120516A HC BOC Page 42
Construction Field Representative I $ 75 .00
Construction Field Representa tive II $ 80.00
Construction Field Representative Ill $ 85.00
Planner I $ 95 .00
Planner II $105.00
Planner Il l $125.00
Planner IV $135 .00
Surveyor I $ 80.00
Surveyor I I $ 90.00
Surveying Associate I $ 70.00
Surveying Associate II $ 75.00
Survey Technician I $ 70.00
Survey Technician I I $ 75 .00
Survey Field Technician I $ 55 .00
Survey Field Technician II $ 60.00
Survey Field Technician Il l $ 65.00
Administrative Assistant (1-11 1) $ 70.00
Accounting Assistant (1-11) $ 80 .00
1. EXPENSES
a. Mileage -$0 .65 /mile
b . Robotics/GPS Equipment -$25/hr .
c. Telephone , reproduction , postage, lodging , and other incid entals sha ll be a direct charge per receipt.
2. ASSOCIATED SERVICES -
2
a. Associated services requ ired by the project such as soil analys is , materials testing , etc , shall be at cost plus
ten (10) percent.
Revised February 20 16
120516A HC BOC Page 43
CONSUL TING SERVICES AGREEMENT
This contract entered into this ____ day of _____ , 2016 by and between Harnett County, North Carolina hereinafter called the Cl ient, and McGill
Associates , P.A.;
Witnesseth that: Whereas, the Client desires to engage McGill Associates to provide consulting services; and ,
Whereas, the Client finds that the attached Scope of Services and terms of this agreement are acceptable; and,
Whereas , McGill Associates desires to provided said services and agrees to do so for the compensation and upon the terms and conditions as hereinafter set
forth ,
Now, therefore , the parties hereto do mutually agree as follows:
1. Scope of Services: McGill Associates shall provide the services attached
hereto in the Exhibit "Basic Services" to this Agreement, hereinafter called
services . Fees for additional services will be negotiated with the client prior
to proceeding with the work.
2. Standard of Care: McGill Associates will perform its services using that
degree of skill and diligence normally employed by professional engineers or
consultants performing the same services at the time these services are
rendered .
3. Authorization to Proceed: Execution of this Consulting Services
Agreement will be considered authorization for McGill Associates to proceed
unless otherwise provided for in this Agreement .
4. Changes in Scope: The Client may request changes in the Scope of
Services provided in this Agreement. If such changes affect McGill
Associates cost of or time requ ired for performance of the services , an
equitable adjustment will be made through an amendment to this Agreement.
5. Compensation : T he Client shall pay the compensatio n to McGill
Associates set forth in the Exhibit "Basis for Compensation " attached hereto .
Unless otherwise provided in the Basis for Compensation, McGill Associates
shall submit invoices to the Client monthly for work accomplished under this
agreement and the Client agrees to make payment to McGill Associates
within sixty (60) days of receipt of the invoices. It is also mutually agreed
that should the Cli ent fail to make prompt payments as described herein ,
McGill Associates reserves the r ight to im mediately stop all work unde r this
agreement until disputed amounts are resolved.
6. Personnel: McGill Associates represents that it has, or will secure at their
own expense , all personnel required to perform the services under this
agreement and that such personnel will be fully qualified and adequately
supervised to perform such services . It is mutually understood that should
the scope of services require outside subcontracted services, McGill
Associates may do so at their discretion .
7. Opinions or Estimates of Cost: Any costs estimates provided by McGill
Associates shall be considered opinions of probable costs . These along with
project economic evaluations provided by McGill Associates will be on a
basis of expe rience and judgment , but, since McGill Associates has no
control over market conditions or bidding procedures. McGill Associates
cannot warrant that bids. ultimate construction cost, or project economics will
not vary from these opinions.
8 . Termination: This Agreement may be terminated for co nvenience by
either the Client or McGill Associates with fifteen (15) days written notice or if
either party fails su bstantially to perform through no fault of the other and
does not commence correction of such non-performance within five (5) days
of written notice and diligently complete the correction thereafter. On
termination , McGill Associa tes will be paid for all authorized work performed
up to the termination date plus reas onable project closeout costs.
9. Limitation of Liability: McGill Associates liability for Client's damages
will , in aggregate , not exceed the total fees paid by the Client for the Scope
of Se rvices referenced here in or $1 ,000,0 00 , whichever is greater.
Cl ient: Hame tt County North Caro lina
Authorized S ignature:
This provision takes precedence over any conflicting provision of this Agreement
or any documents incorporated into it or referenced by it. This limitation of liability
will apply whether McGill Associates liability arises under breach of contract or
warranty; tort, including negligence ; strict liability ; statutory liability ; or any other
cause of action , and shall include McGill Associates' directors, officers , employees
and subcontractors. At additional cost, Client may obtain a higher limit prior to
commencement of services .
10. Assignability : This agreement shall not be assigned or otherwise transferred
by either McGill Associates or the Client without the prior written consent of the
other.
11. Severability: The provisions of this Consulting Services Agreement shall be
deemed severable , and the invalid ity or enforceability of any provision shall not
affect the validity or enforceability of the other provisions hereof. If any provision
of this consulting services agreement is deemed unenforceable for any reason
whatsoever , such provision shall be appropriately limited , and given effect to the
extent that it may be enforceable .
12. Ownership of Documents: All documents , calculations, drawings , maps and
other items generated during the performance of services shall be considered
intellectual property and remain the property of McGill Associates. Client agrees
that the deliverables are intended for the exclusive use and benefit of, and may be
relied upon for this project only by the Client and will not be used otherwise.
Client agrees that any prospective lender, buyer, seller or third party who wishes
to rely on any deliverable must first sign McGill Associates' Secondary Client
Ag reement.
13. Excusable Delay: If performance of service i s affected by causes beyond
McGill Associates control, project schedule and compensation shall be equitably
adjusted .
14. Indemnification: Cl ient agrees to ind emnify, defend and hold McGill
Associates, its agents, emp loyees, officers, directors and subcontractors harmless
from any and all claims , and costs brought against McGill Associates which arise
in whole or in part out of the failure by the Client to promptly and completely
perform its obligations und er this agreement , and as assigned in the Exhibit
"Scope of Services " or from th e inaccuracy or incompleteness of information
supplied by th e Client and reasonably relied u pon by McGill Associates in
performing its duties or for unauthorized us e of th e deliverables generated by
McGill Associates. Furthermore. McGill agrees to indemnify, defend and hold the
Client harmless from any claims brought against the Client as a result of McGill 's
work .
15. Choice of Law: This Agreement shall be governed by the i nternal laws of the
Sta te of North Carolina. ..
16. Entire Agreement: This Agreement contai!Js: Bli • 'r. t~e :agreern e:1ft
representations and understandings of the parti~ ,hen!t • rs edS,a;.
previous understandings , commitments, prop osal~; ,Qf, a· e ments, hethfflor~
or written , and may only be modified or amend6id erein provi ed; "8 '11'
mutually agreed. • • • Ill Z
17. Attachments to this document: , • , , • ,
1. Proposal includ ing Scope of Services aria·. Ba.sis: F'or'Gom pe'tlsa11on
McGill Associates, P.A.
120516A HC BOC Page 44
PRO FE S SION AL FEES
Firm Principal
Program Services Manager I
Program Services Manager II
Senior Project Manager I
Senior Project Manager I I
Project Manager I
Project Manager II
Project Engineer I
Project Engineer II
Project Engineer Ill
Engineering Associate I
Engineering Associate II
Engineering Technician I
Engineering Technician II
Engineering Technician Ill
Environmental Specialist I
Environmental Specialist II
Electrical Engineer I
Electrical Engineer II
Electrical Engineer Il l
Electrical Engineering Associate I
Electrical Engineering Associate II
Electrical Engineering Technician I
Electrical Engineering Technician II
Electrical Engineering Technician I ll
CADD Operator I
CADD Operator II
CADD Operator Ill
Construction Services Manager I
Construction Services Manager II
Construction Administrator I
Construction Administrator II
Constru ction Administrator 111
BASIC F EE S CHEDULE
December, 2015
Hourly Rate
$185 .00
$145.00
$160.00
$160.00
$170.00
$140.00
$150.00
$105.00
$115.00
$125.00
$ 85.00
$ 90.00
$ 80.00
$ 90 .00
$100.00
$ 80.00
$ 90.00
$105.00
$115.00
$125.00
$ 85.00
$ 90.00
$ 80.00
$ 90.00
$100.00
$ 75.00
$ 80.00
$ 85.00
$120.00
$130.00
$ 90.00
$100.00
$110.00
Revised February 2016
120516A HC BOC Page 45
Board Meeting
Agenda Item
Agenda Item 3 -H
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Project Ordinance for South Central Water Transmission Project
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This is a formal request for the Board to approve the South Central Water Transmission Line
Project Ordinance. This project consists of the construction of approximately 7,500 linear
feet of 12 inch ductile iron water transmission line in the Bunnlevel area of Hamett County.
It will correct hydraulic deficiencies in that area of the County. This project will be funded
solely by HCDPU reserves. The project ordinance and construction cost estimate is enclosed
for your review. Please place this item on the agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hc fi le l \Puu sers\sward\My Doc ume nts\South Centra l Water T ra nsmi ssion Projec t\SC Water Tra nsmi ssion Proj ect
Ordina nce Agenda Reques t 11 -1 0-16.doc Page I of I
120516A HC BOC Page 46
SOUTH CENTRAL WATER TRANSMISSION PROJECT
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting
as the governing board of Hamett County.
Section I. This project consists of the construction of approximately 7,500 linear feet of 12
inch ductile iron water line to correct hydraulic deficiencies in the South Central area of Hamett
County.
Section II. This project will be funded by HCDPU reserves.
Section III. The following amounts are hereby appropriated for this project:
Engineering
Construction
Materials & Supplies
Land/ROW
Legal / Admin
Contingency
Total
$135,800
782,000
45,000
18,000
8,000
39,100
$1,027,900
Section IV . It is estimated that the following revenue will be available for this capital project:
HCDPU Reserves $1 ,027,900
Duly Adopted this 5th day of December, 2016 .
James A. Burgin, Chairman
Hamett County Board of Commissioners
ATTEST:
Margaret R. Wheeler, Clerk to the Board
120516A HC BOC Page 47
ITEM
NO.
1.
2.
3.
4 .
5.
6.
7.
8.
9 .
10.
11.
12 .
13 .
14.
15 .
16.
PRELIMINARY OPINION OF PROBABLE COST
SOUTH CENTRAL WATER TRANSMISSION PROJECT
HARNETT COUNTY, NORTH CAROLINA
NOVEMBER 2016
DESCRIPTION QUAN . UNIT UNIT
PRICE
Mobilization (3% of total construction) 1 LS $22,800.00
12-lnch Class 350 DIP Water Main 7,300 LF $62.00
24-inch X 0.312-inch steel encasement pipe by Bore and 200 LF $350.00 Jack with 12-lnch DIP Carrier Pipe
Ductile Iron Fittings 7,000 LB $6.00
Connection to Existing Main at Bunnlevel-Erwin Road 1 EA $12,000 .00
Connection to Existing Main at 401 1 EA $18,000.00
Connection to Existing Main at Wire Road 1 EA $12 ,000.00
Connection to Existing Main at Sanderfer Road 1 EA $12,000.00
12-lnch Gate Valves 8 EA $3,000.00
Fire Hydrant, Including Tee, Valve , stem , etc. 4 EA $4,500.00
Gravel Drive Repair 120 LF $10.00
Concrete Drive Repair 200 LF $50.00
Asphalt Road Repairs 1 LS $25,000.00
Select Ba ckfill 200 CY $15.00
Seed , Mulch, and Erosion Control 1 LS $35,000 .00
Traffic Control 1 LS $24,400 .00
SUBTOTAL $
CONTINGENCIES (10%) $
SURVEYING $
ENGINEERING DESIGN AND PERMITTING $
BID AND A WARD $
LIMITED CONSTRUCTION ADMINISTRATION/OBSERVATION $
TOTAL $
Note: All estimated costs are in 2016 dollars. Thi s estimate of costs repre sents our
judgment as professionals familiar with the construction industry. We cannot and do not
guarantee that bids will not vary from thi s estimate .
TOTAL
$22,800.00
$452,600.00
$70,000 .00
$42,000.00
$12,000.00
$18,000.00
$12,000.00
$12,000 .00
$24,000 .00
$18,000.00
$1 ,200.00
$10,000.00
$25,000.00
$3,000.00
$35,000.00
$24,400.00
782,000
78,200
17,500
67,500
8,000
42,800
996,000
120516A HC BOC Page 48
Board Meeting
Agenda Item
Agenda Item 3 -I.
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Acceptance of donation
REQUESTED BY: Sheriff Coats
REQUEST:
Sheriff Coats request to accept a donation of$ 54,988.00 from former Sheriff Larry Rollins.
These funds will be used for Sheriffs Office Capital Outlay purchases.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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120516A HC BOC Page 49
Board Meeting
Agenda Item
Agenda Item 3 -3
MEETING DATE: December S, 2016
TO: HARN ETT COUNTY BOARD OF COMMISSION ERS
SUBJ ECT: Amendment to Language Access Plan
REQ UE STED BY: Barry A. Blevins
REQUEST:
General Services Director, Community Development requests the Board of C ommiss ioners
consider and approve an amendment to Harnett County's Language Access Plan as required
by the No rth Carolina Hous ing Finance Agency . The amendment includes an anal y si s of
identifying L imited Engli sh Proficient (LE P) persons in Harnett C ounty and what steps wi ll
be implemented to a s sist LEP individuals .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Uscrs\Apeele\AppData\L ocal \Tcmp\agcndaform20 16 -LAP approval_ 4585875\agcndaform2016 -L AP approval.doc
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120516A HC BOC Page 50
AMENDMENT TO LANGUAGE ACCESS PLAN FOR HARNETT COUNTY
This plan will include access to all documents required in federally and state funded assistance in any
language necessary.
PROCEDURES:
1. Identifying LEP persons and their languages:
Harnett County conducted a four factor analysis considering (1) the number or proportion of LEP
persons eligible to be served or likely to be encountered by the County or its federally funded programs,
(2) frequency with which LEP persons come into contact with the County's program, (3) nature and
importance of the program, activity or service to people's lives and (4) resources available and costs.
According to www.factfi nder.census .gov: 2010-2014 American Community Survey 5-year estimates,
Harnett County has an estimated population of 112,253 persons. 4% of that population equals 4,490.12
persons . After comparing the information from Table B16001, (Language spoken at home by ability to
speak English for the population 5 years and over) to find if there is a language spoken at home by those
who speak English less than "very well" within the County, it was found that there is no language group
that may speak English less than "very well" within the County used by more than 4% of the population.
After speaking with employees of Harnett County, it was found that they rarely have instances of
conversations with those who speak English less than "very well ". However, si nce the State of North
Carolina has a growing number of Hispanic populations, Harnett County will have all documents
available to Spanish speaking population or any other languages indicated by the HUD "I Speak" cards. It
is important that all citizens should have access to all information available . To obtain these County
documents in another language the County will use Google Translate (and have a Spanish version of the
website available?). To assist the population who may walk in for services the County will use bilingual
staff, telephone service line interpreters or another agency in the same community to provide oral
interpretation. Harnett County will make sure that there is no delay of access to any County services
because of any language barriers . If other significant populations of LEP persons are identified in future
Censu s data, Harnett County will consider additional targeted measures to serve the needs of those
populations.
120516A HC BOC Page 51
Age nda Item _....:3 ___ -----'k ___ _
RESOLUTION BY THE
HARNETT COUNTY BOARD OF COMMISSIONERS
TO CONVEY COUNTY OWNED REAL PROPERTY TO
HABIT AT FOR HUMANITY OF HARNETT COUNTY, INC.
THAT WHEREAS, HABITAT FOR HUMANITY OF HARNETT COUNTY, INC. is a
non-profit corporation created under the laws of North Carolina whose purpose is to create and
provide at a reasonable cost, safe and habitable single family residential housing to low income
and needy citizens of Harnett County; and
WHEREAS, Harnett County is the owner of a vacant real property lot located at 60
Gladiola Drive, Spring Lake, Harnett County, NC 28390 which is more particularly described as
follows:
BEING all of Lot No. 186, in a Subdivision known as Rolling Springs,
Land of Country Living Section Two, according to a plat of same duly
recorded in Book of Plats 18, Page 14, Harnett County Registry, North
Carolina, PIN ID No: 0514-11-9271.0000; and
WHEREAS, Habitat for Humanity of Harnett County, Inc. has made a request to the
Harnett County Board of Commissioners for assistance in fulfilling its charitable work for the
citizens of Harnett County; that the County Board of Commissioners recognizes Habitat for
Humanity's long and distinguished service in obtaining real property lots, identifying qualified
applicants, constructing quality single family homes, conveying said homes to needy individuals
at affordable terms, and reinstating properties at enhanced values back on the County ad valorem
tax rolls; and
WHEREAS, the Harnett County Board of Commissioners has made the determination
pursuant to the provisions of N.C. General Statutes § 160A-279 and § l 60A-267 to donate and
convey the County's title interest in the above described real property lot as an appropriation to
Habitat For Humanity of Harnett County, Inc . for carrying out its public purpose.
NOW, THEREFORE, the Harnett County Board of Commissioners hereby resolves the
following:
1. That the Harnett County Board of Commissioners hereby recognizes and determines
that Habitat for Humanity of Harnett County, Inc ., a N.C. non-profit corporation,
carries out a public purpose and is a viable and deserving private entity to which the
County is authorized to appropriate the transfer of real property.
2. That the Chairman of the Harnett County Board of Commissioners is hereby
authorized to convey by Special Warranty Deed to Habitat for Humanity of Harnett
County, Inc., a N.C. non-profit corporation, Hamett County's title interest in that
vacant real property lot previous ly described in this Resolution in exchange for no
monetary consideration.
120516A HC BOC Page 52
3. That pursuant to N.C. General Statutes §160A-279 and §160A-267, a notice
summarizing the contents of this Resolution shall be published once with the
conveyance to be consummated no sooner than 10 days after the notice publication
date.
This Resolution is duly adopted at the regular meeting for the Hamett County Board of
Commissioners on Monday December 5, 2016.
ATTESTED:
Margaret Regina Wheeler
County Board Clerk
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
120516A HC BOC Page 53
NOTICE OF INTENT
OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
TO CONVEY COUNTY OWNED REAL PROPERTY
TO HABITAT FOR HUMANITY OF HARNETT COUNTY, INC.
At its regular meeting on December 5, 2016, the Harnett County Board of
Commissioners unanimously adopted a Resolution to donate and convey to Habitat for Humanity
of Harnett County, Inc., a N.C. non-profit corporation, Hamett County's title interest in a vacant
real property lot located at 60 Gladiola Drive, Spring Lake, Hamett County, NC 28390 which is
more particularly described as follows:
BEING all of Lot No. 186, in a Subdivision known as Rolling Springs, Land of
Country Living Section Two, according to a plat of same duly recorded in Book
of Plats 18, Page 14, Hamett County Registry, North Carolina.
PIN ID No.: 0514-11-9271.000
It is the intent of the Hamett County Board of Commissioners to consummate the
conveyance of the above describ_ed lot no sooner than ten days after the publication date of this
Notice. The intended conveyance is being made pursuant to the provisions of N.C. General
Statutes §160A-279 and §160-267.
This the ___ day of December, 2016.
Margaret Regina Wheeler, Clerk
Hamett County Board of Commissioners
120516A HC BOC Page 54
Board Meeting
Agenda Item
Agenda Item 3 -L
MEETING DA TE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Revised By-Laws of the ~onprofit Committee
REQUESTED BY: Administration
REQUEST:
Administration requests approval of the revised by-laws of the Nonprofit Committee
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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120516A HC BOC Page 55
Bylaws of
The Nonprofit Funding Committee
ARTICLE I
Name
Section I. Name -the name of this committee shall be The Nonprofit Funding Committee,
herein referred to as "Committee".
ARTICLE II
Purpose and Powers
Section I . Purpose -the Hamett County Board of Commissioners (herein referred to as "the
Board") have created this Committee which shall ensure an accountable and consistent process
for applying, reviewing, and approving the financial requests of nonprofits within the County of
Hamett. In addition, the Committee will enable nonprofits within the County of Hamett to
further the mission of the County, improving quality of life for all citizens.
Section 2. Powers -This Committee shall have the power to approve or deny requests for
funding. This approval /denial of funding will be a result of the nonprofit successfully completing
the application process, along with providing all information necessary that is asked on the
application.
Committee members will review each individual request and discuss the amount of funding the
County is willing to provide. The Committee will then provide recommendations to the County
Manager, and in tum, the County Manager will provide the Committee's recommendations to the
Board. Ultimatel y, the Board, while considering the Committee's findings , have the final
decision about funding.
ARTICLE III
Members
Section 1. Members -Members of this Committee will consist of five ( 5) volunteers
appointed by the Board. In addition to the five Board-appointed members, the Committee will
also consist of two (2) County Commissioners, and County staff as se lected by the Board.
Each Commissioner will select one (1) of the five Board-appointed members. Commissioners
will choose a member who live in their respective districts.
Section 2. Terms -Each committee member shall serve a three-year term and may not serve
more than two consecutive terms of office. Each committee member's term of office shall begin
upon the adjournment of the board meeting at which appointed and shall end upon the
adjournment of the board meeting during which a successor is appointed. Terms of members
should be staggered to ensure continuity.
Page 1 of 5
120516A HC BOC Page 56
Section 3. Vacancies -The Board may fill vacancies due to the expiration of a member's
term in office, resignation, death , or removal of a member. Vacancies shall be filled by the Board
for the balance of the term of the member being replaced.
Section 4 . Officers -The officers of the committee shall be a committee chair, vice-chair,
and secretary, all of whom shall be chosen by, and serve at the pleasure of the Board. Each
committee officer shall have the authority and shall perform the duties set forth in these Bylaws
or by resolution of the Board. One person may not hold more than one board office at any one
time.
Section 5. Compensation for Service -As stated throughout these Bylaws, the individuals
that have accepted the appointment to the Committee are volunteers, and thus, will not be
compensated for carrying out their duties as members.
ARTICLE VI
Officers
Section 1. Chair -The committee chair shall be the chief volunteer officer of the corporation.
The committee chair shall lead the committee in performing its duties and responsibilities and
shall perform all other duties incident to the office or properly required by the Board.
Section 2. Vice-Chair -Jn the absence or disability of the committee Chair, the vice-chair shall
perform the duties of the Chair. When so acting , the vice-chair shall have all the powers of and
be subject to all restrictions upon the Chair.
Section 3. Secretary -The secretary shall keep or cause to be kept a book of minutes of all
meetings and actions of members. The minutes of each meeting shall state the time and place
that it was held and such other information shall be necessary to determine the actions taken and
whether the meeting was held in accordance with these Bylaws.
ARTICLE V
Meetings
Section 1. Application Deadline -Applications for requests of funding open February 1 each
year and are accepted until the last working day in February. Applications received after that
deadline will not be considered for funding , but may be considered by the Board at a later date.
Section 2. Regular Meetings -Since all applications will be submitted and ready for review, at
the latest, by March 1, regular meetings can be held between March 1 and March 14. Meetings
can be as frequent as needed in order to compile recommendations for the County Manager.
The Committee will seek to accommodate all member's schedules, therefore, all members
present at the previous meeting will agree to times and dates of future meetings. Absent members
will be notified of the meeting date by the Secretary in a timely manner.
Page 2 of 5
120516A HC BOC Page 57
Recommendations will be presented to the County Manager no later than March 15 , unless
otherwise directed by the Board or County Manager.
Section 3. Special Meetings -Special meetings may be held after the date above to draft and
send letters containing notification of the Board 's decision .
ARTICLE VI
Manner of Acting
Section 1. Quorum -A majority of the members on the Committee immediately before a
meeting shall constitute a quorum for the transaction of business at that meeting of the board. No
business shall be considered at any meeting at which a quorum is not present.
Section 2. Majority Vote -The act of the majority of the members present at a meeting at
which a quorum is present shall be the act of the Committee.
Section 3. Hung Committee Decisions -On the occasion that members of the committee are
unable to make a decision based on a tied number of vote, the County Manager shall have the
power to swing the vote based on his/her decision.
Section 4. Participation -Members may participate in a regular or special meeting through the
use of any means of communication by which all members participating may simultaneously
hear each other during the meeting, including in person, internet video, or by telephonic
conference call.
ARTICLE VII
Notification of Decisions
Section 1. Notification -After the Board has made the decision on what funds to allocate and
to what nonprofits, the Committee will be responsible for notifying applicants of the Board's
decision no later than June 30 via direct mail.
Nonprofits that do receive approval for funding will be sent a memorandum of understanding
that must be completed before funds are allocated. This memorandum will be sent with the letter
notifying them of their approval.
ARTICLE VIII
Miscellaneous
Section 1. Conflict of Interest -The Committee shall adopt and periodically review a conflict
of interest policy to protect the Committee's interest when it is contemplating any transaction or
arrangement, which may benefit any officer, member, or closely associated person of the
Committee.
Page 3 of 5
120516A HC BOC Page 58
Section 2. Nondiscrimination Policy -The officers, members, and persons served by this
committee shall be selected entirely on a nondiscriminatory basis with respect to age, sex, race ,
religion, national origin, and sexual orientation.
It is the policy of this Committee not to discriminate on the basis of race, creed, ancestry, marital
status, gender, sexual orientation, age , physical disability, veteran's status, political service or
affiliation, color, religion, or national origin.
Section 3. Bylaw Amendment -These Bylaws may be amended, altered, repealed, or restated
by a vote of the majority of the committee members in office at any meeting.
Page 4 of 5
120516A HC BOC Page 59
CONFLICT OF INTEREST POLICY AND AGREEMENT
ARTICLE I
PURPOSES
It is important for the Nonprofit Funding Committee, its officers, and members to be aware that
both real and apparent conflicts of interest sometimes occur in the course of conducting the
affairs of the committee and that the appearance of the conflict can be troublesome even if there
is in fact no conflict whatsoever. Conflicts occur because the many persons associated with the
corporation should be expected to have, and do in fact, generally have multiple interests and
affiliations and various positions of responsibility within the community. In these situations , a
person will sometimes owe identical duties of loyalty to two or more people. The purpose of the
conflict of interest policy is to protect the committee's interest of when it is contemplating
entering into a transaction or arrangement that might benefit the private interest of office or
member of the committee or might result in a possible excess benefit transaction. The conflict of
interest policy is intended to supplement but not replace any applicable state and federal law.
Conflicts are undesirable because they potentially or eventually place the interests of others
ahead of the committee's obligations to its charitable purposes and to the public interest.
Conflicts are also undesirable because they often reflect adversely upon the person involved and
upon the institutions with which they are affiliated, regardless of the actual facts or motivations
of the parties. However, the long-range best interests of the corporation do not require the
termination of all association with persons who may have real of apparent conflicts that are
harmless to all individuals involved.
Each member of the committee has a duty ofloyalty to the committee. The duty ofloyalty
generally requires a member to prefer the interest of the committee over member's interest or the
interests of others. In addition, members of the committee shall avoid acts of self-dealing which
may adversely affect the purpose of reputation of this committee.
Committee Member Name
Committee Member Signature
Secretary
Date
Page 5 of 5
120516A HC BOC Page 60
Agenda Item __ 3=--__,_f!'l__.. __
Harnett
COUNTY
Resolution
THAT, WHEREAS, James A. Burgin became a Hamett County Commissioner in 2008;
and
WHEREAS, North Carolina General Statute 160A-265 allows the governing body, at its
discretion, to (i) hold , use, change the use thereof to other uses, or (ii) sell or dispose of real and
personal property, without regard to the method or purpose of its acquisition or to its intended or
actual governmental or other prior use; and
NOW, THEREFORE, BE IT RESOLVED by the Hamett County Board of
Commissioners that Commissioner Jim Burgin, as requested, be awarded the iPad Air 2 given to
him to use during his tenure.
Duly adopted this 5th day of December, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Gordon Springle, Vice Chairman
Attest:
Margaret Regina Wheeler, Clerk to the Board
strong roots • new growth
www.harnett.org
120516A HC BOC Page 61
Board Meeting
Agenda Item
Agenda Item .3 -tJ
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONE RS
SUBJECT: Benhaven Elementary Project Ordinance
REQUESTED BY: Harnett County Finance Officer
REQUEST:
Harnett County Finance Officer requests approval of the Benhaven Elementary Project
Ordinance in the amount of $1, I 09 ,360
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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120516A HC BOC Page 62
COUNTY OF HARNETT
BENHAVENELEMENTARY
PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Hamett County, North Carolina, sitting as the
governing board for the County of County.
Section I.
Section 2.
Section 3.
Section 4.
Section 6.
This project will consist of the design, construction and equipping of an Elementary
School to house 881 students in the western portion of the County. The initial budget
estab lished with this ordinance is for the design -phase of the project. Future budget
adjustments will be submitted for construction and equipping cost.
This portion of the project will be funded with Article 46 Sales Tax monies.
The following amounts are hereby appropriated for this project:
Architectural Design & Engineering $1,109,360
The following revenues are anticipated to be available to complete this design phase:
lnterfund Transfer Article 46 Sales Tax $1,109,360
Article 46 Sales Tax funds will be used to pay the cost incurred during the design phase
and will be reimbursed with bonds proceeds.
Copies of this capital project ordinance shall be furnished to the Clerk to the Governing
Board, and to the Budget Officer and the Finance Officer for direction in carrying out this
project.
Duly adopted this 5th day of December, 2016.
ATTEST:
Gina Wheeler, Clerk to the Board
Harnett County Board of Commissioners
Jim Burgin, Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 63
Board Meeting
Agenda Item
Agenda Item 3 -Q
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Benhaven Elementary School Reimbursement Resolution
REQUESTED BY: Kimberly Honeycutt, Finance Officer
REQUEST:
Approve resolution so the County may reimburse itself for any expenditures incurred in
connection with the construction of the new Benhaven Elementary School, prior to the
issuance of bonds and receipt of said proceeds.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\U sers\gwhee ler\A ppData\Local\M icroso ft\ Windows\fN e lCachc\Content. Outlook\ TPTEQ C L V\B enha ven E lementary
Rei mbursement Resolution -1205201 6.doc Page I o f I
120516A HC BOC Page 64
EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners (the "Board") of the County of Hamett, North
Carolina was held on December 5, 2016, at 9:00 a.m. in the County Commissioners' Meeting Room,
Hamett County Administration Building, I 02 East Front Street, Lillington, North Carolina, Jim Burgin,
Chairman of the Board, presiding and the following Commissioners present:
The following members were absent:
Also present:
* * *
Commissioner moved that the following resolution (the "Resolution"), a copy
of which was available with the Board and which was read by title:
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE
INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY
$23,000,000 GENERAL OBUGA TION SCHOOL BONDS TO FINANCE BEN HA VEN
ELEMENTARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT
COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN
CONNECTION WlTH THE ACQUISITION AND CONSTRUCTION OF BENHA VEN
ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION
SCHOOL BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017.
WHEREAS, the Board of Education of the County of Hamett (the "Board of Education ") has
requested that the Board of Commissioners (the "Board") of the County of Hamett, North Carolina (the
"County") issue approximately $23 ,000,000 of tax-exempt general obligation school bonds (the "Bonds ")
in order to finance the acquisition and construction of Benhaven Elementary School (the "Project"),
purs uant to the bond order adopted by the Board on July 21, 2014 and effective on approval by the voters
of the County at a referendum duly held on November 4, 2014; and
WHEREAS, the County intends to proceed with the Project and expects to incur and pay certain
expenditures in connection with the Project prior to the date of issuance of the Bonds (the "Original
Expenditures"), such Original Expenditures to be paid for originally from a source other than the proceeds
of the Bonds, and the County intends, and reasonably expects, to be reimbursed for such Original
Expenditures from a portion of the proceeds of the Bonds to be issued at a date occurring after the dates of
s uch Original Expenditures;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of
Hamett, North Carolina as follows:
Section I. Official Declaration of Intent. The County presently intends, and reasonably expects,
to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date
PP AB 3 139930v I
120516A HC BOC Page 65
occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of the
Bonds. The County reasonably e x pects to issue the Bonds in the fiscal year ending June 30, 2017, and the
maximum principal amount of Bonds reasonably expected to be is su ed by the County to pay for all or a
portion of the costs of the Project, which amount is s ubject to change, is expected to be approximately
$23,000,000.
Section 2. Compliance with Regulations. The County adopts this Resolution as a declaration of
official intent under Section 1.150-2 of the Treasury Regulations promulgated under Section 103 of the
Internal Revenue Code of 1986, as amended, to evidence the County's intent to reimburse itself for the
Original Expenditures from proceed s of the Bonds.
Section 3. Itemization of Capital Expenditures. The Finance Officer of the County, with advice
from special counsel, is hereby authorized, directed and designated to act on behalf of the County in
determining and itemizing all of the Original Expenditures incurred and paid by the County in connection
with the Project during the period commencing on the date occurring 60 days prior to the date of adoption
of this Resolution and ending on the date of issuance of the Bonds.
Section 4. Effective Date. This Resolution is effective immediately on the date of its adoption.
On motion of Commissioner , seconded by Commissioner ____ _
the foregoing resolution entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA
DECLARJNG THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE
APPROXIMATELY $23,000,000 GENERAL OBLIGATION SCHOOL BONDS TO FINANCE BENHAVEN
ELEMENTARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT COUNTY, AND
TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN CONNECTION WITH THE
ACQUISITION AND CONSTRUCTION OF BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF
SUCH GENERAL OBLIGATION SCHOOL BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" was
duly adopted by the following vote:
AYES:
NAYS:
PP AB 3 139930v I
120516A HC BOC Page 66
STATE OF NOR TH CAROLINA
COUNTY OF HARN ETT
)
)
)
ss:
I, MAR GARET REGINA WH EELER, Clerk to the Board of Commissioners of the County of Hamett,
North Carolina,DOHEREBYCERTIFYthatthe foregoing is a true and exact copy ofa resolution entitled
"RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE
COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL
OBLIGATION SCHOOL BONDS TO FINANCE BENHA VEN ELEMENTARY SCHOOL, AS REQUESTED BY THE
BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL
EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF
BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL
BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" adopted by the Board of Commissioners of the
County of Hamett, North Carolina, at a meeting held on the 5th day of December, 2016.
WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the_
day of December, 2016.
PP AB 3 139930v I
MARGARET REGINA WH EELER
Clerk to the Board
County of Hamett, North Carolina
120516A HC BOC Page 67
Agenda Item 5-A
2017 Schedule of Meetings
Harnett County Board of Commissioners
Monday January 2 Holiday
Tuesday January 3 9:00 am Board Meeting
Tuesday January 10 9:00 am Work Session
Monday January 16 Holiday
Tuesday January 17 7:00 pm Board Meeting
Tuesday January 31 9:00 am Work Session
Monday February 6 9:00 am Board Meeting
Monday February 6 11:45 am egislative Luncheon
Tuesday February 14 9:00 am Work Session
Monday February 20 7:00 pm Board Meeting
Tuesday February 28 9:00 am
Monday March 6 9:00 am Board Meeting
Tuesday March 14 9:00 am Work Session
Monday March 20 7:00 pm Board Meeting
Tuesday March 28 9:00 am Work Session
Monday April 3 9 :00 am Board Meeting
Tuesday April 11 9:00 am Work Session
Friday April 14 Holiday
Monday April 17 7:00 pm Board Meeting
Tuesday April 25 9:00 am Work Session
Monday May 1 9:00 am Board Meeting
Tuesday May9 9 :00 am Work Session
Monday May 15 7:00 pm Board Meeting
120516A HC BOC Page 68
Monday May29 Holiday
Tuesday May30 9:00 am Work Session
Monday Junes 9:00 am Board Meeting
Tuesday June 13 9:00 am Work Session
Monday Junel9 7:00 pm Board Meeting
Tuesday June 27 9:00 am Work Session
Tuesday July 3 9:00 am Board Meeting
Tuesday July 4 Holiday
Tuesday July 11 9:00 am Work Session
Monday July 17 7:00 pm Board Meeting
Tuesday August l 9:00 am Work Session
Monday August 7 9:00 am Board Meeting
Tuesday August 15 9:00 am Work Session
Monday August 21 7:00 pm Board Meeting
Tuesday August 29 9:00 am Work Session
Monday September 4 Holiday
Tuesday September 5 9:00 am Board Meeting
Tuesday September 12 9:00 am Work Session
Monday September 18 7:00 pm Board Meeting
Tuesday September 26 9:00 am Work Session
Monday October 2 9:00 am Board Meeting
Tuesday October 10 9:00 am Work Session
Monday October 16 7:00 pm Board Meeting
Tuesday October 31 9:00 am Work Session
Monday November6 9:00 am Board Meeting
120516A HC BOC Page 69
Friday November 10
Tuesday November 14
Monday November20
Thurs/Fri November 23 & 24
Tuesday November28
Monday December4
Tuesday December 12
Monday December 18
Monffue/Wed December 25, 26 & 27
9:00 am
7:00 pm
9:00 am
9:00 am
9:00 am
7:00 pm
Holiday
Work Session
Board Meeting
Holiday
Work Session
Board Meeting
Work Session
Board Meeting
Holiday
***Meeting dates/designations may change with 48 hours notice***
RULES OF PROCEDURE
HARNETT COUNTY BOARD OF COMMISSIONERS
IV. REGULAR AND SPECIAL MEETINGS
Rule 6. Regular and Special Meetings
1) Regular Meetings: The Board shall hold regular meetings as follows:
First Monday of each Month at 9:00 a.m.
Third Monday of each Month at 7:00 p.m.
If the regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next
business day or such succeeding day as may be specified in the motion adjourning the immediately preceding
regular meeting. Regular meetings are held in the County Administration Building. The Board may change or
cancel the place or time ofa particular regular meeting or of all regular meetings within a specified period by
resolution adopted, posted, and noticed at least seven days before the change takes effect. Such a resolution shall be
filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all
persons who have requested notice of special meetings of the Board.
2) Special Meetings. The Chairman or a majority of board members may at any time call a special meeting of the
Board by signing a notice stating the time and place of the meeting and the subjects to be considered. The Clerk
shall cause the notice to be posted on the bulletin board in the courthouse, on the door of the meeting room, and
delivered to the Chairman and all other Board members or left at the dwelling place of each Board member at least
48 hours before the meeting. In addition, the notice shall be delivered to individual persons and news organizations
that have requested such notice.
3) Emergency Meetings. The Chairman or a majority of members may call an emergency meeting to deal with an
unexpected circumstance requiring immediate consideration. The person or persons calling the emergency meeting
shall cause notice of the meeting to be given to the other Board members and the public.
4) Work Sessions, Retreats and Committee Meetings. The Board may schedule Work Sessions, retreats, forums,
conventions, association, and committee meetings, or other information meetings of the Board or of a majority of its
members at such times and concerning such subjects as may be established by resolution or order of the Board. A
schedule of such meetings held regularly shall be filed in the same place and manner as the schedule ofregular
meetings. Work Sessions and other informal official meetings not held regularly are subject to the same notice
requirements as special Board meetings.
120516A HC BOC Page 70
Agenda Item S-B
A RESOLUTION TO CANCEL THE
DECEMBER 13, 2016 WORK SESSION AND DECEMBER 19, 2016 REGULAR
MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Hamett County Board of Commissioners adopted on September
19 , 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will not meet at its work session and regular
scheduled morning meetings of Tuesday, December 13 , 2016 and Monday, December 19, 2016.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Hamett
County that its work session scheduled for Tuesday, December 13, 2016 and regular meeting
scheduled for Monday, December 19, 2016 at 9 :00 a.m. are hereby canceled; that this Resolution
shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all
parties on the County's Sunshine List.
Adopted by the Hamett County Board of Commissioners in regular session, this 5th day
of December, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
By: __________________ _
Jim Burgin, Chairman
Attest:
Margaret Regina Wheeler, Clerk
120516A HC BOC Page 71
AGENDA ITEM 7
December 5, 2016 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need two additional members appointed to serve on this committee. Members
receive mileage reimbursement as claimed.
HARNETT COUNTY BOARD OF ADJUSTMENT
We have vacancies for alternate members for District 1 and District 3.
HARNETT COUNTY COUNCIL FOR WOMEN
We currently have (15) vacancies on this council.
HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE
We have a vacancy for a retiree member on this committee.
HARNETT COUNTY LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at-large member on this board.
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
We have two vacancies on this committee.
Page I -Appointments
120516A HC BOC Page 72
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Board Meeting
Agenda Item
Agenda Item ---~.....__ __ _
MEETING DATE: December 5, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Area Rural Transit System (HARTS) Non-Emergency Medical
Transportation (NEMT) Needs
REQUESTED BY: Barry A. Blevins
REQUEST:
General Services Director, Hamett Area Rural Transit System (HARTS) requests the
Harnett County Board of Commissioners consider and approve the purchase of three (3) 9-
ambulatory/3-non-ambulatory passenger vehicles, and approve three (3) new full-time driver
positions to operate vehicles. The initial total cost is $216,275. Under the current state, Non-
Emergency Medical Transportation (NEMT) requests placed upon HARTS, after a major
vendor/provider suspended operations on November 22 , 2016, increased 65%. The additional
demand reduced the resources available for 'other' transportation requests , leaving some
citizens without transportation to work, shopping, and special needs outtings. At this
moment, HARTS is providing all American Disabilities Act (ADA) compliant "Lift" and
additional Ambulatory NEMT transportation for Medicaid requested/approved trips.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\User s\gwheeler\A ppData\Local\M ic rosoft\ Windows\INetCache\Content.O utl ook\TPTEQCL V\ag endafonn201 6 -
HARTS UP DATE-V ENDOR TERMTNA T ION .doc Page I o f2 120516A HC BOC Page 88
Client
Detriment -chart below indicates the number of passengers/trips affected by HARTS picking up
additional Non-Emergency Medical Transportation (NEMT) Medicaid requests.
Passengers Trips Frequency
Special Trips (Canceled) 235 470 Monthly
General Public (Canceled) 20 40 Daily
PSR (Reduced) 14 28 3 days WK
Vendor Pay As You Go Dialysis s 10 Daily
• All Special Trips canceled until further notice; the above information for Special Trips
cancellation is through Jan 1, 2017. Many ofthe Special Trips require a Non-Ambulatory
capable vehicle (ADA compliant), which are currently utilized to meet needs due to the increase
in Medicaid (NEMT) transportation.
• General Public is a daily denial based on the increase in Medicaid transportation and loss of lift
capable vehicles (ADA compliant).
• PSR temporarily reduced by DSS to Mondays and Tuesdays to help our organization cope with
the loss of a vendor.
• Pay as You Go for the vendor was unknown to us until the families reached out to us for
transportation. Vendor negotiated transportation with patients/families without our
knowledge. Three (3) of the five (S) requests are for wheelchair transportation. The families are
working with us and are currently providing transportation. Families have mentioned that they
will have to cease transportation in 60 days due to schedule confliction.
The reason for the denials is the increase in Non-Ambulatory (ADA) and Ambulatory Medicaid
transportation. Non-Ambulatory transportation requests puts our resources at capacity for the entire
day.
• Before vendor-ceased operations. HARTS NEMT averaged 20 pas sengers/40 trips Non -
Ambulatory & 23 passengers/46 trips Ambulatory daily.
Increase-the number of NEMT passenger/trips per day.
Medicaid Passengers Trips Frequency
Ambulatory 20 40 Daily
Non-Ambulatory 8 16 Daily
120516A HC BOC Page 89
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120516A HC BOC Page 91
Agenda Item / 0 --=------
VOTING DELEGATE DESIGNATION FORM
LEGISLATIVE GOALS CONFERENCE
January 12-13, 2017 (Thursday-Friday)
Raleigh Marriott Crabtree Valley -Wake County
NOTE: Please place this action on your board meeting agenda.
Each Board of County Commissioners is hereby requested to designate a commissioner or other
official as a voting delegate for the 2017 Legislative Goals Conference. Each voting delegate
should complete and sign the following statement and RETURN IT TO THE ASSOCIATION
NO LATER THAN FRIDAY, JANUARY 6, 2017.
PLEASE Return Form to Alisa Cobb, Clerk to the Board by E-Mail: alisa .cobb@ncacc.org
OR Fax: 919-733-1065.
I, ___________________ , hereby certify that I am the duly
designated vo ting delegate for County at the North Carolina
Association of County Commissioners 2017 Legislative Goals Conference.
Signed: _______________ _
Title: ----------------
Article VI, Section of the Association's Constitution provides:
"On all questions , including the election of officers , each county represented shall be entitled to
one vote , which shall be the majority expression of the delegates of that county. The vote of any
county in good standing may be cast by any one of its County Commissioners who is present at
the time the vote is taken ; provided , if no commissioner be present, such vote may be cast by
another county official, elected or appointed, who holds elective office or an appointed positi on
in the county whose vote is being cast and who is formally designated by the Board of County
Commissioners. These provisions shall likewise govern district meetings of the Association. A
county in good standing is defined as one which ha s paid the current year's dues."
215 N. Dawson St., Ralei gh, NC 27603 * Phone: (919) 715 -2893 * Fax: (919) 733 -1065 * www.ncacc.org
120516A HC BOC Page 92
HARNETI COUNTY FINANCIAL SUMMARY REPORT Agenda Item JD '.016
October, 2016
GENERAL FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Department FYE 2015 FYE 2016 Adjusted Budget encumbrances I to Date Last Fiscal Year
Governing Body $ 158,070 $ 208,357 $ 306,202 $ 160,732 52.49% $ 96,553
Administration 280,372 294,293 347,271 165,242 47.58% 133,560
Legal Services 8,609 53,919 143,601 68,804 47.91% 59,332
Engineering
Human Resources 247,154 205 ,162 246,945 99,184 40.16% 90,442
Board of Elections 305,481 381,191 410,912 118,912 28.94% 94,436
Finance 833,532 811,001 855,992 315,395 36.85% 324,065
Insurance -Retirees 415,000 85,429 20.59%
Clerk of Court 79,320 81,438 103,488 35,573 34.37% 23,226
Tax 1,588,997 1,709,486 1,705,915 530,149 31.08% 493,088
General Services 153,360 158,173 154,225 41,891 27.16% 42,454
Fleet Maintenance 603,102 543,249 575,174 176,505 30.69% 154,058
Transportation 839,486 1,523,150 1,719,386 402,659 23.42% 284,892
Transportation -Ad min 209,741 194,529 275,446 49,579 18.00% 46,007
Facilities Maintenance 3,736,788 3,667,427 2,893,950 714,523 24.69% 1,131,860
Register of Deeds 695,654 759,735 785,748 196,678 25.03% 183,387
Information Technology 1,726,510 1,787,734 1,865,057 778,044 41.72% 743,011
GIS 436,602 581,109 598,205 193,292 32.31% 204,508
Sheriff 10,205,366 9,677,549 9,780,391 2,705,153 27.66% 2,621,840
Campbell Deputies 389,674 442,623 495,509 131,689 26.58% 124,861
Harnett CJPP
Sheriff's Department Grants 1,607 26,924 19,237 5,921 30.78% 9,228
Child Support Enforcement 70,126 66,653 84,599 20,572 24.32% 19,011
Governor's Highway Safety
Communications 1,389,574 1,624,091 1,814,053 497,895 27.45% 413,472
School Resource Officers 682,489 745,546 200,410 26.88% 161,814
Jail 4,407,161 4,551,465 4,946,395 1,391,332 28.13% 1,364,228
Emergency Services 765,164 730,739 878,974 257,857 29.34% 210,022
Emergency Services Grant 60,000 58,000 96.67%
Emergency Medical Service 4,080,768 4,414,723 6,014,275 1,753,781 29.16% 1,131,757
EMS Transport 1,144,801 1,151,492 14 309,336
Rescue Districts 3,361,704 3,361,704 3,361,704 1,120,567 33.33% 1,400,710
Animal Services 431,707 438,575 484,308 135,504 27.98% 113,372
Medical Examiner 47,050 89,900 85,000 18,050 21.24% 10,000
JCPCAdmin 4,516 6,886 5,040 910 18.06% 954
Public Safety Appropriations 79,180 71,908 66,756 20,260 30.35% 22,068
Emergency Telephone System 236,688
Radio System 246,495 55,151
Harnett Regional Jetport 208,990 198,422 198,216 53,890 27.19% 44,656
Soil & Water 161,801 178,736 190,599 49,592 26.02% 49,485
Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000
Forestry Program 112,289 101,648 111,585 25,156
Economic/Physical Dev. App . 458,253 509,983 575,000 91,791 15.96% 129,043
Industrial Development 1,382,346 436,558 1,162,566 230,818 19.85% 136,723
Development Services 1,362,552 1,309,860 1,403,293 403,518 28.76% 391,640
Community Development (BG) 735 192 51,500 17,544 34.07% 2
Abandoned MFG Home 57,241 32,171 34,606 6,172 17.84% 9,721
Cooperative Extension 289,118 314,013 412,938 92,445 22.39% 53,722
CCR&R -Block Grant 25,623 24,494 30,400 5,827 19.17% 1,459
CCR&R -United Way 379 150 1,000 83
Parents As Teachers 44,813 49,898 12,052
Adolescent Parenting 60,321 76,776 72,470 20,779 28.67% 20,111
U:\My Documents\Monthly Reports\2016 -2017\0ctober 2016 -Financial Statements.xlsx 1 120516A HC BOC Page 93
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
GENERAL FUND
FYE 2017
Activity Total
Unaudited FYE 2016 (includes Percent Same Period
Department FYE 2015 FYE 2016 Adjusted Budget encumbrancesl to Date Last Fiscal Year
4-H Teen Court & At Risk 72,035 52,273 11,121 21.27% 11,692
Child Care Youth Training 50,723
Race to the Top 4,034 2,071 400 19.31% 847
Adolescent Parenting -BJRH 14,200
Special Programs 30,035 32,325 5,445 16.84% 6,627
Department on Aging 307,602 315,244 318,319 83,177 26.13% 85,716
Fami ly Caregiver Support 64,108 61,164 65,925 19,766 29.98% 18,807
RSVP 77,658 77,511 78,954 20,099 25.46% 21,410
CAP -Disabled Adu lt s 328,753 329,421 353,410 88,885 25 .15% 91,651
Nutrition for Elderly 414,989 432,337 432,445 120,360 27.83% 129,320
Health 6,014,268 6,082,878 7,087,094 1,595,946 22.52% 1,685,968
Mental Health 605,679 605,679 605,679 302,840 50.00% 302,840
Social Services 10,155,398 10,324,942 12,224,040 3,696,233 30.24% 3,070,132
Public Assistance 7,905,017 9,351,002 8,271,854 2,664,799 32.22% 2,700,411
Veteran's Services 178,634 180,399 186,475 55,142 29.57% 51,985
Restitution 100,304 103,322 117,367 28,474 24.26% 29,009
Human Services App. 90,780 136,805 50,000 12,741 25.48% 67,557
Library 941,972 910,122 995,701 268,785 26.99% 264,695
Cultural & Recreational App . 150,000 153,000 150,000 150,000 100.00%
Parks & Recreation 403,871 435,005 861,680 304,644 35.35% 153,892
Education
Board of Education -current 21,523,700 21,267,993 21,420,138 7,140,046 33.33% 7,089,331
Board of Education -capital 280,707 111,885
Board of Education -teachers 1,252,000 1,055,200 84.28%
Central Carolina -current 928,467 993,967 1,019,467 339,822 33.33% 305,822
Central Carolina -capital 30,500
Central Carolina -health science 798,517 266,172 33 .33%
Central Carolina -works 25,000
Central Carolina -DOT 70,000
Subtotal -Operating $ 93,213,943 $ 95,7 52 ,1 77 $
Expenditures
102,898,711 $ 31,656,979 30.77% $ 29,150,153
lnterfund Transfers 64,701 2,145,446 1,359,842 43 ,334
Debt Service 44,265,436 52,688,961 16,715,631 1,919,634 11.48% 2,021,307
Contingency 197,425
Subtotal Other Financing $ 44,330,137
Uses:
$ 54,834,407 $ 18,272,898 $ 1,919,634 10.51% $ 2,064,641
Total Expenditures $ 137,544,080 $ 150,586,584 $ 121,171,609 $ 33,576,613 27.71% $ 31,214,794
U:\My Documents\Monthly Report s\2016 -2017\0ctober 2016 -Financial Statements .xl s x 2 120516A HC BOC Page 94
HARNETI COUNTY FINANCIAL SUMMARY REPORT
11/23/20 16
October, 2016
GENERAL FUND
Total
Unaudited FYE 2017 FYE 2017 Percent Same Period
Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year
Ad Valorem Taxes
Real and Personal $ 53,930,707 $ 55,087,379 $ 55,606,980 $ 12,693,039 22.83% $ 7,570,456
Motor Vehicles 5,712,141 6,185,750 5,888,405 1,748,185 29.69% 1,564,293
Sales Tax 16,757,810 17,680,977 19,008,522 1,042 ,338 5.48% 1,422,538
Other taxes 1,053,493 1,169,389 1,250,000 359,030 28.72% 326,901
Permits & Fees 2,515,489 2,965,577 3,365,051 975,577 28 .99% 437,020
Intergovernmental Revenue 18,884,854 20,274,012 19,019,464 4,109,720 21 .61% 1,261,450
Sales & Services 7,838,973 9,102,250 9,653,887 1,736,310 17.99% 863,133
Other Revenues 3,741,739 3,394,295 3,766,890 1,109,616 29.46% 89,077
Rents, Concessions & Fees 69,215 73,655 70,609 23,364 33.09% 4,064
Subtotal • Operating 110,504,421 115,933,284 117,629,808 23,797,179 20.23% 13,538,932
Revenues
Investment Earnings 8,437 97,339 30,000 33,761 112.54% 123
Other Financing Sources 29,108,938 37,018,000
lnterfund Transfers 322,415 7 ,5 01 2,763,510 7,501
Fund Balance Appropriated 748,291
Subtotal Other Financing 29,439,790 37,122,840
Sources:
3,541,801 33,761 0.95% 7,624
Total Revenues $ 139,944,211 $ 153,05 6,124 $ 121,171,609 $ 23,830,940 19.67% $ 13,546,556
Revenues over/ (under)
$ 2,400,131 $ 2,469,540 $ (9,745,673) (17,668,238)
expenditures
U:\My Document s\Monthly Reports\20 16 -2017\0ct ober 2016 -Financial Stat ement s.xl sx 3 120516A HC BOC Page 95
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 201S
November 2015
October 2015
HARNETI COUNTY FINANCIAL SUMMARY REPORT
PNC
$
$
$
$
$ 4 ,836,176
$
$
$ 3,888,938
$ 6,184,218
$ 10,575,231
$
$
$
$45,000,000
$35,000,000
$25,000,000
$15,000,000
638,944
$
$
$
$
$
$
$
$
$
$
$
$
$
October, 2016
GENERAL FUND
Cash and Investments
Fidelity MBS
11,893,456 $ 9 ,598,367
1,401,847 $ 9,611,806
$ 10,830,323
$ 10,288,522
$ 10,288,522
$ 6,310,697
$ 5,910,697
$ 5 ,910,697
$ 5 ,460,397
$ 4,715,250
$ 4,715,250
$ 4,715,250
$ 3 ,415,750
Cas h Flow
-s>e,' v ~ ~
t-o ~ ~ ,§ !':'Q, "'4. z~ ~
0 ,._e, '?-" '>" ~ '?-'I ""'.; 1-4. ~ '
c.,e,<:i ~ ," ""' :Qe, e,'-
'<.5' ,"'<:-,l' Q,~
,:F """o.,,,
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 3,797,212 $ 36,234,829
Principal 13,068,967 121,681,341
Transfers Out
$ 16,866,179 $ 157,916,170
NCCMT
$ 4,576,239
$ 9,898,592
$ 13,870,895
$ 14,611,996
$ 15,052,435
$ 22,909,111
$ 28,256,262
$ 31,321,226
$ 29,217,771
$ 27,749,119
$ 27,050,869
$ 24,697,474
$ 15,184,900
U :\My Ooc ument s\M onthly Re ports\2016 -2017\0ctober 2016 -Financial Statements.xlsx
11/23/2016
Total
$ 26,068,062
$ 20,912,246
$ 24,701 ,218
$ 24,900,517
$ 30,177,132
$ 29,219,808
$ 34,166,959
$ 41,120,861
$ 40,862,386
$ 43,039,600
$ 32,405,064
$ 29,412,724
$ 18,600,650
4 120516A HC BOC Page 96
HARNETT COUNTY FINANCIAL SUMMARY REPORT
October, 2016
11/23/2016
GENERAL FUND
Estimated Fund Balance
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
constraints placed on how fund balance can be spent. They are as follows:
This classification includes amounts that cannot be spent because they are either (a) not in spendable
Non-Spendable Fund Balance -form or (bl legally or contractually required to be maintained intact.
The classification includes amount that are restricted to specific purposes externally imposed by
Restricted Fund Balance -creditors or imposed by law.
This classification represents the portion of fund balance that can only be used for specific purposes
Committed Fund Balance -imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an
ordinance, commit fund balance.
Assigned Fund Balance -
That portion of fund balance that the County intends to use for specific purposes. The County
Commissioners have the authority to assign fund balances.
Unassigned Fund Balance -
This classification represents the portion of fund balance that has not been assigned to another fund
or is not restricted, committed, or assigned to specific purposes within the general fund .
2012 2013 2014 2015
Non Spendable $ 748,224 $ 451,088 $ 111,181 $ 159,625
Re stricted $ 8,789,704 $ 9,433,149 $ 9 ,260,952 $ 11,496,063
Committed $ 574,133 $ $ $
Assigned $ $ $ 3,193,811 $ 2,600,000
Unassigned $ 13,212,441 $ 17,959,942 $ 18,732,095 $ 19,417,388
Total General Fund $ 23,324,502 $ 27,844,179 $ 31,298,039 $ 33,673,076
General Fund Expenditures $ 100,900,981 $ 101,852,867 $ 103,330,529 $ 108,508,715
Unas signed Fund Balance 13.09% 17.63% 18.13% 17.89%
as a % of Expenditures
Fund Balance %
13.09% 17.63% 18.13% 23.65% 17.89%
21.00%
11.00%
1.00%
20 12 2013 2014 2015
2016
The Harnett County Board of Commissioners have approved a fund balance policy
which strives to maintain a minimum fund balance of 15%.
U:\My Docu ments\M onthlv Reparts\2016 -2017\0ctober 2016 -Fi nancia l Statements.iclsx
$
$
$
$
$
$
$
Unaudited
2016
159,625
11,496,063
26,017,388
37,673,076
110,000,000
23.65%
5 120516A HC BOC Page 97
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
PUBLIC UTILITIES FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year
Admin/CSR/Meter Services $ 6,369,116 $ 4,601,220 $ 4,309,421 $ 106,403 2.47% $ 1,390,489
Water Treatment 3,965,881 4,376,387 5,000,402 1,243,052 24.86% 1,298 ,128
Wastewater Treatment 1,908,016 2,048,055 2,711,883 639,118 23.57% 471,763
Wastewater Treatment SHWW 1,869,169 2,088,743 2,720,882 476,728 17.52% 511,243
Distribution 3,607,800 4,119,584 4,564,365 1,128,885 24.73% 1,047,283
Collections 3,006,906 2,805,819 3,752,961 805,448 21.46% 785,220
Subtotal -Operating $ 20,726,888 $ 20,039,808 $ 23,059,914 $ 4,399,634 19.08% $ 5,504,126
Expenditures
lnterfund Transfers 22,607,192
Depreciation 6,395,389 9,327,623
Debt Service 5,106,266 5,230,476 6,717,809 824,802 12.28% 297,838
Subtotal Other Financing $ 34,108,847
Uses :
$ 14,558,099 $ 6,717,809 $ 824,802 12.28% $ 297,838
Total Expenditures $ 54,835,735 $ 34,597,907 $ 29,777,723 $ 5,224,436 17.54% $ 5,801,964
Total
Unaudited FYE 2017 FYE 2017 Percent Same Period
Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year
Intergovernmen tal Revenue $ 3,703 $ 3,703 $ 3,703 $ $
Sales & Services 30,134,602 32,563,219 29,448,080 9,861,732 33.49% 11,526,672
Other Revenues 2,023,403 4 ,130,449 275,000 89,945 32.71% 101,630
Rents, Concess . & Feees 172 2,105 234
Subtotal -Operating $ 32,161,880
Revenues
$ 36,699,476 $ 29,726,783 $ 9 ,951,911 33.48% $ 11,628,302
Other Finance Sources 13,73 1,430 320,484
lnterfund Transfers 1,452,130 450,000
Fund Balance Appropriated 50,940
Subtotal Other Financing $ 15,183,560 $
Sources :
770,484 $ 50,940 $ $
Total Revenues $ 47,345,440 $ 37,469,960 $ 29,777,723 $ 9,951,911 33.42% $ 11,628,302
Revenues over/ (under)
$ (7,490,295) $ expenditures 2,872,053 $ 4,727,475 $ 5,826,338
U:\My Oocument s\M onthly Reports\2016 -2017\0ct ober 2016 -Financial Statements.xlsx 6 120516A HC BOC Page 98
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
PUBLIC UTILITIES FUND
Cash and Investments
PNC Lockbox NCCMT Total
October 2016 $ 31,059,095 $ 4 ,075,830 $ 585,783 $ 35,720,707
September 2016
August 2016
July 2016
June 2016
$ 29,921,800 $ 4,030,784 $ 585,023
$ 30,074,922 $ 3,836,649 $ 585,023
$ 28,301,352 $ 3,467,807 $ 583,368
$ 27,213,474 $ 3,582,342 $ 583,368
$ 34,537,607
$ 34,496,594
$ 32,352,527
$ 31 ,379,183
May 2016
April 2016
March 2016
$ 28,848,875 $ 3,432,473 $ 581,211
$ 30,683,192 $ 3,316,449 $ 577,919
$ 31,388,435 $ 3,343,019 $ 570,299
$ 32 ,862,559
$ 34,577,560
$ 35 ,301,753
February 2016
January 2016
December 2015
$ 29,859,796 $ 3,507,930 $ 555,108
$ 29,009,846 $ 3,010,381 $ 554,829
$ 24,228,551 $ 3,662,494 $ 553,621
$ 33 ,922,833
$ 32 ,575,057
$ 28,444,666
November 2015 $ 24,058,100 $ 3,267,333 $ 552,071 $ 27,877,505
October 2015 $ 23,345,138 $ 3,268,625 $ 549,916 $ 27,163,678
Ca sh Flow
$40,000,000
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 2,739,111 $ 26,581,443
Principal $ 3,868,937 73,850,351
Transfers Out $ s 6,608,048 s 100,431,795
U:\My Documents\Mon thly Reports\2016 . 2017\0cto ber 2016 · Fi nan cial Stateme nts .xlsK 7 120516A HC BOC Page 99
HARNETI COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
SOLID WASTE FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year
Solid Waste $ 4 ,555,419 $ 5,170,892 $ 5,828,818 $ 1,549,637 26.59% $ 1,149,841
Subtotal -Operating $ 4,555,419 $ 5,170,892 $
Expenditures
5,828,818 $ 1,549,637 26.59% $ 1,149,841
Other Financing Use s 1,3 96,177
lnterfund Transfers 113
Depreciation 345,724 445,290
Debt Service 529,747 54 0,939 544,828 67,997 12.48% 70,039
Subtotal Other Financing $ 2,271,648
Uses:
$ 986,228 $ 544,828 $ 67,997 12.48% $ 70,152
Total Expenditures $ 6,827,067 $ 6,157,120 $ 6,373,646 $ 1,617,634 25.38% $ 1,219,993
Total
Unaudited FYE 2017 FYE 2017 Percent Same Period
Revenues : FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year
Taxes $ 234,276 $ 268,1 29 $ 219,000 $ $ 113
Intergovernmental Rev en ue 25,000 133,790 61,000
Sa les & Services 5,165,089 5,314,394 5,265,540 1,405,842 26.70% 1,057,473
Other Revenues 499,631 670,770 383 10,139
Rents, Concess. & Feees 2 76 1,291 20,000 353 1.77%
Subtotal -Operating $ 5,924,272
Revenues
$ 6,388,374 $ 5,565,540 $ 1,406,578 25.27% $ 1,067,725
Other Fin a n ce Sources 1,402,161 917
lnterfund Transfers
Fund Balance Appropriated 808,106
Subtotal Other Financing $
Sources:
1,402,161 $ 917 $ 808,106 $ $
Total Revenues $ 7,326,433 $ 6,3 8 9,291 $ 6,373,646 $ 1,406,578 22.07% $ 1,067,725
Revenues over/ (under)
$ $ $ (211,056) $ (152,268)
expenditures 499,366 232,171
U:\My Document s\Monthly Repons\2016 • 2017\0ctober 2016 . Fi na ncial Stat ements .,clsx 8 120516A HC BOC Page 100
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
SOLID WASTE FUND
Cash and Investments
PNC BB&T First Bank NCCMT Total
October 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324
September 2016
August 2016
July 2016
June 2016
$ $ 623,360 $ 608,194 $ 78,246
$ 596,631 $ 637,923 $ 589,976 $ 78,243
$ 706,906 $ 613,495 $ 567,589 $ 4,902
$ 953,476 $ 595,845 $ 549,127 $ 4,902
$ 1,309,800
$ 1,902,774
$ 1,892,893
$ 2,103,350
May 2016
April 2016
March 2016
$ 1,030,073 $ 577,211 $ 534,532 $ 254,500
$ 1,106,636 $ 555,533 $ 517,182 $ 185,532
$ 1,322,008 $ 533,722 $ 501,869 $ 185,532
$ 2,396,316
$ 2,364,882
$ 2,543,131
February 2016
January 2016
December 2015
$ 1,453,177 $ 504,847 $ 477,173 $ 60,920
$ 1,838,468 $ 495,010 $ 469,484 $ 123,226
$ 1,157,547 $ 482,090 $ 451,079 $ 123,226
$ 2,496,117
$ 2,926,188
$ 2,213,942
November 2015 $ 795,755 $ 469,359 $ 439,402 $ 123,226 $ 1,827,742
October 2015 $ 160,831 $ 456,391 $ 422,540 $ 59,824 $ 1,099,587
Cash Flow
$3,000,000
$2,000,000
$1,000,000
re \ '-if ~q, v'i ~-\ q,
or::; ,._q,~ '?-,:,'lo .._,-> .._,.§' ~1,-\ ~"~ ,<S ~
v'I>,;>,. ~'15-'15-c.,q,~ '<' ~1> ->1> fl) ~(.
','I>~ ,._,l' ll,,i:9 '<ll, if
,f ~o"' o<>
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 74,246 $ 299,593
Principal 314,023 2,599,133
Transfers Out
$ 388,269 $ 2,898,726
U:\My Document s\Mont hly Re ports\2016 -201 7\0ct ober 2016 -Financial Statement s.xlsk 9 120516A HC BOC Page 101
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
WORKER'S COMPENSATION FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Vear
Fixed Cost $ 29,000 $ 21,000 $ 32,000 $ 7,000 21.88% $ 7,000
Claims Funded 123,636 3,093,822 1,093,000 280,919 25.70% 439,646
Total Expenditures $ 152,636 $ 3,114 ,822 $ 1,125,000 $ 287,919 25.59% $ 446,646
Total
Unaudited FYE 2017 FYE 2017 Percent FVE2016
Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity
Departmental Charge $ 1,821,371 $ 1,711,483 $ 975,000 $ 328,839 33.73% $ 301,129
Other revenues 250,795 441 ,714 150,000 58,277 38.85% $ 90,292
Fund Balance Appropriated
Total Revenues $ 2,072,166 $ 2,153,197 $ 1,125,000 $ 387,116 34.41% $ 391,421
Revenues over/ (under)
$ expenditures 1,919,530 $ (961 ,625} $ 99,197 $ (55,225}
Cash and Investments
PNC NCCMT Total
October 2016 $ 2,487,719 $ 1,211 ,772 $ 3,699,491
September 2016 $ 2,533,314 $ 1,211,772 $ 3,745 ,086
August 2016 $ 1,669,764 $ 1,211,772 $ 2,881,536
July 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786
June 2016 $ 1,624,481 $ 1,211,772 $ 2,836,253
May 2016 $ 1,692,068 $ 1,211,772 $ 2,903,840
April 2016 $ 1,643,553 $ 1,211 ,772 $ 2,855,325
March 2016 $ 1,711,933 $ 1,211,772 $ 2 ,923,705
February 2016 $ 1,532,422 $ 1,211,772 $ 2,744,194
January 2016 $ 1,556,134 $ 1,211,772 $ 2,767,906
December 2015 $ 1,193,599 $ 1,211,772 $ 2,405,371
November 2015 $ 1,273,094 $ 1,211,772 $ 2,484,866
October 2015 $ 1,329,590 $ 1,211,772 $ 2,541,362
Cas h Flow
$3,000,000
$2,000,000
$1 ,000,000
(V' ~ '-<'P 's:,Q; -:,'> ~--1, Q; ,\ •
o<Y Q;~ ""° '>" §' ~~ <~ ~
Q" '?' ', ,/:/ ,c; ~ ,--1. < , .. f ~~ ,? "~ 's:,Q; Q;< Q;< -s:,<
.... ~~ <,Q;~ Q;~ '<Q; <'P ,f '<!'o-" (j 0
U:\My Document s\Mont hly RepQrts\2016 -2017\0tt ober 2016 • Financial Statem ents.Mlsx 10 120516A HC BOC Page 102
HARNETI COUNTY FINANCIAL SUMMARY REPORT
October, 2016
WORKER'S COMPENSATION FUND
Liability
Liability as of July 1 $ 4,690,195
Current year claims and # of Claims this
cha nges in estimates 41,545 fiscal year
Actual claim payments 15,892
Liability as of end of month $ 4,715,848
U:\My Oocuments\Monthly Reports\2016 • 2017\0ct ober 2016 • Financial St atements.xis,:
11/23/2016
19
11 120516A HC BOC Page 103
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
EMPLOYEE CLINIC FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year
Employee Clinic $ 121,440 $ 140,835 $ 177,232 $ 38,552 21.75% $ 33,468
Total Expenditures $ 121,440 $ 140,835 $ 177,232 $ 38,552 21.75% $ 33,468
Total
Unaudited FYE 2017 FYE 2017 Percent FYE 2016
Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity
Departmental Charge $ 228,950 $ 242 ,612 $ 177,232 $ 48,600 27.42% $ 77,925
Other revenues
Fund Balance Appropriated
Total Revenues $ 228,950 $ 242,612 $ 177,232 $ 48,600 27.42% $ 77,925
Revenues over/ (under)
$ $ $ $
expenditures 107,510 101,777 10,048 44,457
Cash and Investments
PNC NCCMT Total
October 2016 $ 646,455 $ 29,241 $ 675,697
September 2016 $ 647,665 $ 29,241 $ 676,906
August 2016 $ 645,243 $ 29,241 $ 674,484
July 2016 $ 643,903 $ 29,241 $ 673,145
June 2016 $ 640,890 $ 29,241 $ 670,132
May 2016 $ 629,731 $ 29,241 $ 658,972
April 2016 $ 634,966 $ 29,241 $ 664,207
March 2016 $ 626,534 $ 29,241 $ 655,776
February 2016 $ 619,752 $ 29,241 $ 648,994
January 2016 $ 612,081 $ 29,241 $ 641,322
December 2015 $ 602,255 $ 29,241 $ 631,496
November 2015 $ 592,428 $ 29,241 $ 621,670
October 2015 $ 582,054 $ 29,241 $ 611,295
Cash Flow
$700,000
$600,000
SS00,000
~... ... '-cf :Q(l, .;," ,S.... (l, ~
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U:\My Documents\Monthly Report s\2016 -2017\0ctober 2016 -Finan cial Stat ements.xlsx 12 120516A HC BOC Page 104
October
September
August
July
June
May
April
March
February
January
December
November
October
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2015
2015
2015
200
150
100
50
0
HARNETI COUNTY FINANCIAL SUMMARY REPORT
October, 2016
EMPLOYEE CLINIC FUND
Employee Clinic Utilization
# of Visits
116 Health Prevention
150
145
144 # Flu shots
162
171
149
163 # Pneumonia shots
159
182
196
132
144
Pati ent Flow
U:\My Oocuments\Monthfy Reports\2016 -2017\0ctober 2016 · Financial Statements.xlsK
11/23/2016
13 120516A HC BOC Page 105
HARNETT COUNTY FINANCIAL SUMMARY REPORT
11/23/2016
October, 2016
MEDICAL INSURANCE FUND
FYE 2017
Activity Total
Unaudited FYE 2017 (includes Percent Same Period
Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year
Paid Claims $ 5,205,337 $ 6,616 ,284 $ 5,650,000 $ 2,357,845 41.73% $ 1,922,541
Fixed Cost 655,329 634 ,709 795,000 233,595 29.38% 325,317
Wellness 1,507 8,355 10,000 762 7.62% 5,472
Total Expenditures $ 5,862,173 $ 7,259,348 $ 6,455,000 $ 2,592,202 40.16% $ 2,253,330
Total
Unaudited FYE 2017 FYE 2017 Percent FYE2016
Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity
Medical Prem ium Equivilents $ 6,687,178 $ 6,737,032 $ 6,443,000 $ 2,406,536 37.35% $ 2,142,403
Other revenues 10,783 26,178 12,000 2,839 23.66% 15,504
Total Revenues $ 6,697,961 $ 6,763,210 $ 6,455,000 $ 2,409,375 37.33% $ 2,157,907
Revenues over/ (under)
$ $ (496,138) $ (182,827) $
expenditures 835,788 (95,423}
Cash and Investments
PNC NCCMT Total
October 2016 $ 1,869,553 $ 543,297 $ 2,412,851
September 2016 $ 1,877,798 $ 543,297 $ 2,421,096
August 2016 $ 1,125,368 $ 543,297 $ 1,668,665
July 2016 $ 967,054 $ 543,297 $ 1,5 10,351
June 2016 $ 1,035,476 $ 543,297 $ 1,578,773
May 2016 $ 866,947 $ 543,297 $ 1,410,244
April 2016 $ 964,355 $ 543,297 $ 1,507,653
March 2016 $ 1,196,881 $ 543,297 $ 1,740,178
February 201 6 $ 1,354,214 $ 543,297 $ 1,897,511
January 2016 $ 1,351,919 $ 543,297 $ 1,895,216
December 2015 $ 1,222,061 $ 543,297 $ 1,765,358
November 2015 $ 1,387,910 $ 543,297 $ 1,931,207
October 2015 $ 1,290,451 $ 543,297 $ 1,833,748
Cash Flow
$2,500,000
$2,000,000
$1,500,000
$1,000,000
,l ~ " 2P ~e; -:,'> ~-\ e;
o¢' e;~ ""° "" ""<:-~'I>-\ ;.~ x:--,f'i" '?-~ ~c.;" " ~ '-,e; ~'I> :<f"'I> -:,'I> ~e; ,t ,t
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U:\My Document s\Mo nthly Reports\2016 . 2017\0ctober 2016 -Financial Statem ents.1<lsx 14 120516A HC BOC Page 106
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
HARNETI COUNTY FINANCIAL SUMMARY REPORT
October, 2016
MEDICAL INSURANCE FUND
Medical Paid Claims Summary
Employees& Total
Pre-65 Retirees Membership Net Paid Claims Fixed Cost
835 1,253 $ 475,315 .79 $ 93,186.53
830 1,242 $ 949,451.70 $ 58,166 .03
827 1,238 $ 472,478.84 $ 58,462 .25
830 1,237 $ 567,120.08 $ 117,732.75
826 1,201 $ 749,785.30 $ (48,146 .18)
821 1,195 $ 644,458.97 $ 18,765.56
819 1,190 $ 846,544.07 $ 59,316.96
824 1,192 $ 613,689.61 $ 55,057.79
829 1,199 $ 476,696.71 $ 57,028.00
820 1,191 $ 418,525 .31 $ 56,097.08
812 1,177 $ 448,829 .22 $ 52,614.19
808 1,173 $ 531,699.65 $ 59,136.25
808 1,174 $ 650,383.71 $ 103,099.20
Year to Date (membership
822 1,207 $ 7,844,978.96 $ 740,516.41 = avg)
Medical Plan Loss Ratio
175.00%
150.00%
125.00%
100.00%
75.00%
50.00%
e" c... , <§> :,f ._,., ~4. "'
0~ .,~ ._,'lo "" \°"" ~7,4. ~-::,,. ~ 4. :Q" ~ '?':Q ~(; ~ l"-re ',q; ~'b -;o~"'b re <:-" ~'O ~'O re '<.°' \'b "' <§> ._v "'"' 0~ " ""o
U:\My Oocuments\Monthly Reports\2016 -2017\0ctober 2016 . Financial Statements.xlsx
11/23/2016
Loss Premium
Ratio Equivalent
94.38% $ 602,333.27
161.13% $ 625,355.69
86.09% $ 616,736.38
110.73% $ 618,468.30
112.65% $ 622,838.33
121.42% $ 546,217.69
166.24% $ 544,921.50
122.98% $ 543 ,783.54
97.08% $ 549,770.71
86.93% $ 545,957.33
92.18% $ 544,006.75
108.27% $ 545,697.46
141.27% $ 533,359.40
115.41% $ 7,439,446.35
15 120516A HC BOC Page 107
Category
Paid Claims
Fixed Cost
Total Expenditures
Revenues:
Dental Premium Equivilents
Other revenues
Total Revenues
Revenues over/ (under)
expenditures
October 2016
September 2016
Augu st 2016
July 2016
June 2016
May 2016
April 2016
March 2016
Fe bruary 2016
January 2016
Dece mber 2015
November 2015
October 2015
HARNETI COUNTY FINANCIAL SUMMARY REPORT
October, 2016
DENTAL INSURANCE FUND
FYE 2017
Activity Unaudited 2016 -2017 (includes
FYE 2015 FYE 2016 Adjusted Budget encumbrances)
$ 306,584 $ 296,421 $ 500,000 $ 131,651
35,323 36,698 45,000 10,702
$ 341,907 $ 333,119 $ 545,000 $ 142,353
Unaudited 2015-2016 FYE 2016
FYE 2015 FYE 2016 Adjusted Budget Activity
$ 544,448 $ 369,211 $ 545,000 $ 150,352
$ 544,448 $ 369,211 $ 545,000 $ 150,352
$ 202,541 $ 36,092 $ 7,999
Cash and Investments
PNC NCCMT
$ 278,083 $
$ 283,750 $
$ 269,750 $
$ 278,279 $
$ 270,084 $
$ 262,899 $
$ 259,621 $
$ 255,744 $
$ 262,475 $
$ 255,653 $
$ 257,742 $
$ 251,362 $
$ 242,621 $
Cas h Fl o w
$300,000
$275,000
$250,000
$225,000
$200,000
e"-~ '-cf ~<,; _,<; ~"' <,; ~'?,"' ~z~ ,o-<:.\ o?; e,f:-""° " ·l" :Q" 'i>' '?,'"' ~ of 'i>' ~'?, _,'b ~ ~' ;:." ,$-'O ,$-'O e' '<<,; \'?t <,; cf <,;c; .,,e o?; <) ""o
U:\My Documen ts\Monthly Re p orts\2016 • 2017\0ctober 2016 • Fin ancial Statement s,xl sx
Total
Percent
to Date
26.33%
23.78%
26.12%
Total
Percent
to Date
27.59%
27.59%
11/23/2016
Same Period
Last Fiscal Year
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
97,760
12,158
109,918
FYE 2016
Activity
118,547
118,547
8,629
Total
278,083
283,7 50
269,750
278,279
2 70,084
262,899
259,621
255,744
262,475
255,653
257,742
251,362
242,621
16 120516A HC BOC Page 108
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
Dec ember 2015
November 2015
October 2015
Year to Date (membership
=avg)
125%
HARNETT COUNTY FINANCIAL SUMMARY REPORT
October, 2016
DENTAL INSURANCE FUND
Dental Paid Claims Summary
Total
Total Employees Membership Net Pa id Claims Fixed Cost
838 1,341 $ 20,172.90 $ 3,749.46
812 1,312 $ 38,929.95 $ 3,600.88
813 1,323 $ 35,594.70 $ 3,570.29
810 1,316 $ 31,416.37 $ 4 ,006.42
671 1,114 $ 28,488 .90 $ 6,202.76
667 1,110 $ 22 ,062 .20 $ 3,084.92
659 1,100 $ 31,526.79 $ 3,033 .66
660 1,101 $ 29,696.70 $ 3,122 .20
660 1,101 $ 20,728.10 $ 3,075.60
658 1,105 $ 27,163.98 $ 3,056.96
649 1,093 $ 20,264.80 $ 3,0 47 .64
648 1,090 $ 19,987.80 $ 3,010.36
654 1,097 $ 30,171.40 $ 3,033.66
708 1,169 $ 356,204.59 $ 45,594.81
Dental Pl a n Loss Ratio
U:\My Documents\Monthly Rep()rts\2016 -2017\0ctober 2016 -Financial Statement s.xlsx
11/23/20 16
Loss Premium
Ratio Equivalent
63.33% $ 37,772.52
113 .34% $ 37,526 .11
104.91% $ 37 ,330.66
93.83% $ 37,752.67
90.84% $ 38,188.97
84.50% $ 29,760.98
115.55% $ 29,909.42
110.76% $ 29,629.84
76.42% $ 31 ,147.59
102.76% $ 29,408.35
77.38% $ 30,126.24
74.83% $ 30,735.68
114.74% $ 28,939.38
93.83% $ 428,228.41
17 120516A HC BOC Page 109
HARNETT COUNTY FINANCIAL SUMMARY REPORT 11/23/2016
October, 2016 *
BOARD OF EDUCATION
FYE 2017
Activity Total
Unaudited 2016 -2017 (includes Percent Same Period
Fund Group : FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year
State Fund
Expenditures $ 102,207,084 $ 121,379,023 $ 33,453,961 27.56%
Revenues $ 102,223,378 s 121,379,023 $ 33,467,167 27.57% s $ 16,295 $ 13,206
Local Current Expense Fund
Expenditures 19,279,878 26,535,338 8,123,043 30.61%
Revenues 21,520,806 26,535,338 8,235,322 31.04%
$ 2,240,928 s 112,279
Federal Grant Fund
Expenditures 9,658,731 14,351,150 3,214,917 22.40%
Revenues 9,670,260 14,351,150 3,217,989 22.42%
$ 11,528 s 3,072
Capital Outlay Fund
Expenditures 2,990,946 1,020,323
Revenues 2,681,150 1,020,323 142 0 .01% s (309,796} s 142
Child Nutrition Fund
Expenditures 9,324,806 11,365,310 2,249,863 19.80%
Revenues 9,246,428 11,365,310 1,473,217 12 .96%
$ (78,378) s (776,646)
Dunn District Fund
Expenditures 292,697 330,250 110,607 33.49%
Revenues 284,577 330,250 42,691 12.93% s (8,120) s (67,916)
Local Restricted Fund
Expenditures 3,813,528 7,323,462 2 ,833,393 38.69%
Revenues 4,694,184 7,323,462 1,312,263 17.92% s 880,656 s (1,521,130)
Total All Funds
Expenditures 147,5 6 7,670 182,304,856 49,985,784 27.42%
Revenues 150,320,783 18 2,304,856 47,748,790 26.19% s 2,753,113 s (2,236,994)
• latest available numbers from the Board of Education's web site.
U:\My Documents\Monthly Report s\2016 -2017\0ctober 2016 - Financial Statements.,clsx 18 120516A HC BOC Page 110
October
September
August
July
June
May
April
March
February
January
December
November
October
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2015
2015
2015
HARNETT COUNTY FINANCIAL SUMMARY REPORT
October, 2016 *
Local Currrent
Expense
$ 10,442,838
$
$11,000,000
$9,000,000
$7,000,000
$5 ,000,000
8,709,721
BOARD OF EDUCATION
Cash and Investments
Capital
Outlay
$ 59,509
$ 59,476
Cash Flow
Public School Membership
ADM MLD ADM Change MLDChange
Month 1
Month 1 Revd
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Final
21,000
20,500
20,000
19,500
C)
,S
~o<:-
20,405 20,543
20,387 20,495 (18) (48)
20,505 20,504 118 9
20,468 20,465 (37) (39 )
20,360 20,332 (108) (133)
20,229 20,190 (131) (142)
20,164 20,191 (65) 1
20,142 20,148 (22) (43)
20,097 20,121 (45) (27)
20,035 20,017 (62) (104)
20,252 20,017 217 0
Harnett County School Membership
U:\My Document s\Monthly Reports\2016 -2017\0ctober 2016 . Financial Stateme nts.xlsx
11/23/2016
Total
$
$
$
$
$
$ 10,502,347
$
$ 8,769,197
$
$
$
$
$
Fiscal Year 2015-2016
Initial Allotment
20,725
ADM
MLD
19 120516A HC BOC Page 111
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120516A HC BOC Page 112
July 1, 2016 -June 30, 2017
Front Desk -Check-in Apoointments
Health Clinics
Adult Women Wellness Clinic
Care Coordination for Children (CC4C)
Child Health -Sick Clinic
Child Health -Well Clinic
Countv Emoloyee Health Clinic
Family Plannina
General Clinic-(BP, BS, Chol.,etc.)
Immunizations
Maternitv (Prenatal Clinic)
OB Care Manaaement (OBCM)
Postpartum Home Visits
Refer/Repeat Pap
STD Services
TB Services
Welcome Baby Home Visits
Total Services
Reportable Disease Cases
Tuberculosis
HIV -(Quarterly report)
AIDS -(Quarterlv reoort)
SYPHILIS -(Quarterly reoort)
OTHER STD's
Other (salmonella, camovlobacter, etc)
Total Services
Health Education
Outreach
Laboratory Clients
Laboratorv Tests
HIV Tests
WIC Active Participation
Vital Statistics
Births in-countv .: .;-..
Births out-of-countv 1,· 1 t:. .:':
Deaths -,j
Environmental Health
# of Improvement Apps Confirmed
Number of Permits Issued
Number of Comoletions
Number of Existina Permits
Reoair Permits Issued
Permits Denied
Food and Lodaina
Establishments lnspect'd/Reinspected
Visits / Critical Voliations Verfication
Private Water Suoolies
Applications Received
Home Health
Current Patient Caseload
Admissions
Discharaes
Skilled Nursing Visits Made
Home Health Aide Visits Made
Speech Therapy Visits Made
Phvsical Therapy Visits Made
Occuoational Therapy Visists Made
updated 11/4/2016
Harnett County Department of Public Health
Activities Summary
Jul Aug Sep Oct Nov Dec Jan Feb
1033 1246 1326 1125
2 1 1 3
206 187 228 240
95 117 133 106
106 193 159 129
144 145 150 116
171 155 144 144
0 0 0 0
213 293 442 384
198 241 238 222
306 298 275 286
24 24 26 10
1 2 2 1
90 105 110 88
169 205 219 132
24 25 26 10
1749 1991 2153 1871 0 0 0 0
0 0 0 1
0 0 0 0
0 0 0 0
2 1 0 0
38 27 13 11
3 2 3 1
43 30 16 13 0 0 0 0
230 419 385 781
731 836 826 673
1455 1604 1505 1272
233 203 190 136
3054 3114 3134
58 49 47 45
122 99 128 92
46 52 41 57
45 48 41 30
39 41 43 35
36 34 24 33
22 27 21 27
5 9 6 5
0 0 0 0
76 87 142 62
43 34 42 67
1 3 1 13
78 74 70 54
18 19 13 5
33 22 12 17
229 238 184 125
11 6 20 5
2 0 0 0
146 112 114 81
27 9 31 16
Agenda Item _ __,_/....::0,:::___
Mar Apr May Jun lroTAL AVG.
4730 1182.5
7 1.75
861 215.25
451 112.75
587 146.75
555 138.75
614 153.5
0 0
1332 333
899 224.75
1165 291.25
84 21
6 1.5
393 98.25
725 181.25
85 21.25
0 0 0 0 7764 1941
1 0.25
0 0
0 0
3 0.75
89 22.25
9 2.25
0 0 0 0 102 25.5
1815 453.75
3066 766.5
5836 1459
762 190.5
9302 3100.7
199 49.75
441 110.25
196 49
164 41
158 39.5
127 31.75
97 24.25
25 6.25
0 0
367 91.75
186 46.5
18 4.5
276 69
55 13.75
84 21
776 194
42 10.5
2 0.5
453 113.25
83 20.75
120516A HC BOC Page 113
Agenda Item __ /,__,,O~--
BUDGET ORDI NANCE AME NDMEN T
BE IT ORDAINED by the Governing Board of the County of Harn e tt, North Carolina, that the following amendment be made lo
the annual budget ordinance for the fi sc a l year ending June 30, 2017
Section 1. To amend the Veterans Court Fund, the appropriations are to b e c hanged a s foll ow s:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCR IPTION OF CODE INCREASE DECREASE
253 -4404-441.35-77 Veterans Court $23,429
253-4404 -441 .58-14 Travel $12,2 59
253-4404-441 .60-33 Material & Sunnlies $3,399
253 -4404-44 1 .60-39 Other Materials $5 ,371
253-4404-441 .60-44 Eauioment $2 ,400
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To move funds to meet the needs for the Veterans Court Grant awarded by the Bureau of Justice Assistance (BJA)
for FY 2017.
APPROVALS :
~'-l<--Stu ..)(L,J-
Dept Head (date) County Manager (dote) I I -). ,-I~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the
Finance Officer for their direction.
Ado pt ed __________________ _
Margaret Reg ina Wheeler,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 114
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the Transportation Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4650-410.60-28 Computer Software 220
110-4650-410.60-33 Materials & Supplies 220
REVENUE -AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To cover the increased expense for Transportation's TripSpark scheduling software for the
remainder of FY17 .
APPROVALS:
~4~/jAI_.,,-~
Department Head (date)
~h~0->r
County Manager (date) / )...--t g -/l.,
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this _______ day of _______ ~ 2016 .
Margaret Regina Daniel
Interim Clerk to the Board
Jim Burgin , Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 115
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the Transportation Budget, the appropriations are to be changed as follows :
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4650-410.60-28 Computer Software 220
110-4650-410.60-33 Materials & Supplies 220
REVENUE · AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : To cover the increased expense for Transportation's TripSpark scheduling software for the
remainder of FY17 .
APPROVALS :
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Department Head (date)
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County Manager (date) / J..--1 F-/lo
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board , and to the
Budget Officer and the Finance Officer for their direction.
Adopted this _______ day of _______ _, 2016.
Margaret Regina Daniel
Interim Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
120516A HC BOC Page 116