110716mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
November 7, 2016
The Harnett County Board of Commissioners met in regular session on Monday, November 7,
2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner (arrived late)
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Allen Coats, Deputy Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am and led the Pledge of Allegiance and
invocation.
Chairman Burgin called for additions and deletions to the published agenda. Commissioner
Miller moved to approve the agenda as published. Commissioner Elmore seconded the motion
which passed 4 to 0.
Vice Chairman Springle moved to approve the following items listed on the consent agenda.
Conunissioner Elmore seconded the motion which passed 4 — 0.
1. Minutes: October 3, 2016 Regular Meeting
October 17, 2016 Regular Meeting
2. Budget Amendments:
137 Health Department
Code 110-7600-441.58-01 Training
110-7600-441.60-33 Materials & Supplies
110-0000-331-76-18 Summer Food Service
139 Cooperative Extension
Code 110-7319-465.11-00
110-7319-465.21-00
110-7319-465.21-05
110-7319-465.21-07
110-7319-465.22-00
Salaries & Wages
Group Insurance
Employee Clinic
Dental
FICA
393 increase
394 increase
787 increase
3,564 decrease
655 decrease
15 decrease
30 decrease
273 decrease
November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
139 Cooperative Extension continued
Code 110-7319-465.23-00 Regular Retirement
110-7319-465.23-01 Supplemental Retirement
110-7319-465.25-10 Unemployment
110-7319-465.26-08 Worker's Compensation
110-7319-465.58-14 Travel
110-0000-331.73-19 Revenue Adolescent Parenting Program
141 Emergency Medical Services
Code 192-5400-420.74-74 Capital Outlay/Equipment- EMS
192-0000-356-30-00 Reimbursements/Insurance Claim
143 Veteran's Park Fund
Code 237-7800-441.74-74 Capital Outlay
237-0000-334.78-02 Veterans Park
147 Health Department
Code 110-7552-441.33-45 Contracted Services
110-0000-353.75-52 Elderly Nutrition Donation
153 JCPC Program
Code 110-5899-420.32-82 Return of Unspent Grant Funds
110-0000-399-00-00 Fund Balance Appropriated
154 Sheriff
Code 190-5100-420.74-74 Capital Outlay
190-0000-389.54-39 Interfund Transfer — Special Revenue
155 Asset Forfeiture Fund
Code 251-5100-420.90-05
251-5100-420.90-10
156 General Fund
Code 110-5100-420.58-01
110-5100-420.60-29
110-5100-420.60-33
110-5100-420.60-36
110-5100-420.60-65
110-4100-420.32-27
110-0000-389.54-39
Interfund Transfer Capital Reserve
Interfund Transfer General Fund
Training
Weapons
Materials & Supplies
Uniforms
Auto Supplies
Drug Program
Interfund Transfer Special Revenue
3. Tax rebates, refunds and releases (Attachment 1)
262 decrease
72 decrease
18 decrease
82 decrease
3,422 increase
1,549 decrease
160,550 increase
160,550 increase
50,000 increase
50,000 increase
1,000 increase
1,000 increase
675 increase
675 increase
145,678 increase
145,678 increase
145,678 increase
145,678 increase
5,000 increase
5,500 increase
6,000 increase
20,000 increase
8,000 increase
10,000 increase
54,500 increase
4. Harnett County Emergency Services requested appointment of Dr. Erin Wirths as the
new Harnett County EMS Medical Director. Staff also requests approval of the EMS
Medical Director contract with Dr. Erin Wirths effective December 1, 2016.
November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
5. Harnett County General Services requested adoption of Policy of Non -Discrimination
and CDBG/HUD Recipient Section 504 Compliance Officer/Grievance Procedures for
Commerce Fellows Capacity Building Project. Staff also requests designation of the
General Services Director as the Section 504 Compliance Officer.
6. Proclamation — 2016 Adoption Awareness Month and Day
7. Resolution awarding Corporal Delisa M. Staps her service weapon upon her retirement
(Attachment 2)
8. Harnett County Emergency Services requested approval of North Carolina Department of
Public Safety / Division of Emergency Management, State - Applicant Disaster
Assistance Agreement and Resolution Designation of Applicant's Agent (Hurricane
Matthew).
9. Resolution to Convey Certain Real Property to the Trustees of Central Carolina
Community College (Attachment 3)
10. Harnett County Cooperative Extension requested approval of a salary compression
increase in the amount of $1,270.18 for Community & Rural Development Agent
Kittrane Saunders.
11. Finance Officer requested approval of the revised Harnett County Fiscal Policy
Guidelines
12. Approval of the Harnett County Board of Education's request to fund four additional
teaching positions up to $200,000. These positions will be used to benefit students at
schools designate as low performing such as Harnett Primary School, Johnsonville
Elementary School and South Harnett Elementary School.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Commissioner Miller moved to approve the appointments listed below. Commissioner Elmore
seconded the motion which passed unanimously.
DANGEROUS DOG COMMITTEE
Anthony Earl Holland (nominated by Commissioner Miller) was reappointed to serve on
this Board for a term of three years expiring November 30, 2019.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
Johanna Michelle Ceballos (nominated by Commissioner Miller) was appointed to serve
on this committee for a term of three years expiring November 30, 2019.
November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD
Angie Stewart with Harnett County Economic Development (nominated by
Commissioner Miller) was appointed to replace Nicholas Dula on this Board. Her term
will expire June 30, 2017.
Commissioners postponed the employee compensation discussion until Commissioner McKoy
arrived.
Bryan K Avery, President of the Averasboro Town Restoration Association, Inc., requested
$35,000 from the County for the purchase of the historic Dushee Shaw House, the adjacent
twentieth century brick house, and the approximately 2.63 acres of land on which the two
dwellings stand. The Averasboro Town Restoration Association, Inc., (the Organization), in a
resolution distributed to the Board, said in the event the Organization is dissolved or the property
is sold, the Organization will reimburse Harnett County the $35,000. The Organization recently
received $100,000 special appropriation from the State for this purchase. Once purchased, it is
the intent of the Organization to maintain and ultimately restore the property as an historical
landmark.
Mr. Avery gave a detailed history of the Dushee Shaw House and noted efforts to save it thus far.
He said it is the oldest house in the county and nothing else compares with it. Mr. Avery shared
a 2011 Tarheel Traveler video about the property and talked about preserving the property for
the future and future plans for the site.
Commissioner McKoy arrived during this discussion. Both Commissioners Miller and McKay
shared their concerns regarding the request. They feared this would set a precedence given the
Board has a Nonprofit Committee in place to consider these types of requests. Commissioner
McKoy said she was all for preserving historical sites in Harnett County but thinks they are
going about this the wrong way. Mr. Avery said he was presenting what they are willing to do
with volunteers if the County is willing to help them save the place but he said time is of the
essence as the family has only given them so much time on the offer.
Chairman Burgin said he sees this as being different than other nonprofit requests as this is a
unique, one-time request with the promise to reimburse Harnett County the $35,000 if the
Organization is dissolved or the property is sold. He said there is no time to go through the
funding cycle for the Nonprofit Committee and he would consider the $35,000 as the County's
match for the state funds.
Vice Chairman Springle moved to give $35,000 to the Averasboro Town Restoration
Association, Inc., for the purchase of the historic Dushee Shaw House, the adjacent twentieth
century brick house, and the approximately 2.63 acres of land on which the two dwellings stand.
Commissioner Elmore seconded the motion which passed 3 to 2 with Commissioners McKoy
and Miller opposing. Mr. Snow sought clarification regarding the motion; noting he would most
likely do a Note on the Deed of Trust. Commissioners directed Mr. Snow to do whatever best
protects the County in regards to the $35,000.
November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
Commissioners previously asked staff to provide them with several options, including costs,
regarding a proposed $1,200 increase for county employee. Mr. Haney listed the following
options noting the costs also included $600 for part-time employees:
Options
General Fund
Public Utilities
Fund
Solid Waste
Fund
Total Cost
Option 1 - one-time
712 full time
employees,
111 part-time
employees
($1,053,400)
106 full time
employees
($146,153)
17 full time
employees,
2 part-time
employees
($24,731)
$1,224,284
bonus of $1,200 for
employees with the
County as of July 1,
2016
Option 2 - $1,200
712 full time
employees,
111 part-time
employees
($1,053,400)
106 full time
employees
($146,153)
17 full time
employees,
2 part-time
employees
($24,731)
$1,224,284
special salary
adjustment for
employees with the
County as of July 1,
2016 (distributed
throughout the year
as monthly
payments, recurring
from year to year)
Option 3 - $1,200
712 full time
employees,
111 part-time
employees
106 full time
employees
17 full time
employees,
2 part-time
employees
$1,240,432
COLA which
would move the
grade table up by
$1,200
Staff confirmed the grade table study would be completed by the end of December. Mr. Coats
distributed a table he prepared comparing our starting salaries of several grades to four
surrounding counties. Discussions continued regarding how this increase might affect the grade
table study. It was the consensus of the Board to give employees a one-time bonus, keep the
grade tables where they are and wait for the results of the grade table study. Chairman Burgin
reminded the Board that the County's unrestricted fund balance is over $26 million so the money
is there.
Commissioner Elmore moved to approve giving full-time county employees who were employed
by the County as of July 1, 2016, a $1,200 one-time bonus and part-time employees who were
employed by the County as of July 1, 2016, a $600 one-time bonus to be paid late November/
early December. Vice Chairman Springle seconded the motion which passed unanimously.
Mr. Jeffries presented the following reports:
Harnett County Financial Summary Report — September 2016
Harnett County Sales Tax Analysis by Article — July 2016
Harnett County Veteran Services Activities Report — October 2016
Development Services Report — September 2016
November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
Mr. Jeffries announced he would be on vacation the week of November 21, 2016.
Chairman Burgin called for any new business. Commissioner Miller said the County is in good
financial shape but we don't need to waste the money. He said there are a lot of things they can
do to not only keep this county financially stable but to give back to the citizens of the county.
Chairman Burgin said he hopes the new board will look at taxes because he believes our tax rate
is high.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) to discuss matters relating to the location or expansion of industries or other businesses
in Harnett County; and
2) to instruct the County staff concerning the position to be taken by the County in
negotiating a contract for the acquisition of real property; and
3) Consultation with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of certain claims and litigation including the following
case: "Estate of John David Livingston, II, et als vs the Harnett County Sheriff's
Department," Harnett County File No. 16 CVS 1165.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4)(5)&(3).
Vice Chairman Springle seconded the motion which passed unanimously.
Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy
seconded the motion which passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 11:37 am. Vice Chairman Springle
seconded the motion which passed unanimously.
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November 7, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
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Date: 11/07/2016
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5. Keith Faulkner
Tax Administrator
ATTACHMENT 2
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, Delisa M. Staps, began her Harnett County Law
Enforcement career on August 31St 2012; and
WHEREAS, after four years of distinguished service to Harnett
County, Delisa M Staps will retire; and
WHEREAS, according to North Carolina General Statute 14-402
and 14-409.1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that Delisa M. Staps be awarded the following service
side arm for one dollar ($1.00). Glock Model 22 Serial Number
TVC062.
Duly adopted this
Clerk to/ he Board
7'-1
day of NovemLer. , 20 fG
HARNETT COUNTY BOARD OF COMMISSIONERS
State of North Carolina
U
FI
.5
rl
tn
APS , whose place of residence is 2368 MITCHE
er satisfied me as to his, her (or) their good moral character.
purchase, transfer, receive or possess a handgun. The appl
dispose of the same.
This permit expires five years from its date of issuance listed below.
Issued this 21 day of October, 2016
Expire the 2 i day of October. 2021
Sheriff of H
ATTACHMENT 3
Harnett
COUNTY
NORTH CAROLINA
www.harnett.org
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY CERTAIN
REAL PROPERTY TO THE TRUSTEES OF CENTRAL CAROLINA COMMUNITY COLLEGE
THAT WHEREAS, the County of Harnett, North Carolina (the "County") is a valid existing political
subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and
laws of the State of North Carolina; and,
WHEREAS, the County is the owner of a certain 3.11 acre real property tract located off N.C. Highway 87
in the Barbecue Township area of Harnett County in the Western Harnett Industrial Park; this tract is more
particularly described as Lot 2A as shown on that map recorded in Map No. 2008-1088, Harnett County Registry
with an address of 220 Olive Farm Road, Sanford, NC 27332 with parcel ID NO. 039576003502; that located on
this tract is an approximate 8,600 square foot building with asphalt parking area; and,
WHEREAS, the Trustees of Central Carolina Community College ("CCCC Board") have expressed a need
to the Harnett County Board of Commissioners ("County Board") for the CCCC Board's procurement of real
property suitable for the location and operation of a community college facility in the general location of the
Western Harnett Industrial Park; that representatives of the CCCC Board have examined the Lot 2A located in the
Western Harnett Industrial Park and have found said lot to be appropriate for its community college site need; and,
WHEREAS, in response to the CCCC Board's request, the County Board has determined that it would be
in the best interest of the County to provide the above described real property with building improvements to the
CCCC Board to be used for community college education purposes at no purchase cost to the CCCC Board; that
said conveyance of real property by the County to the CCCC Board is properly allowed by N.C. General Statutes
§160A -274 and §115D -15.1(c).
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS AS FOLLOWS:
1. The County Board does hereby approve the conveyance by General Warranty Deed by the
County as Grantor to the Trustees of Central Carolina Community College as Grantee, Lot 2A of the Western
Harnett Industrial Park as shown on that map recorded in Map No. 2008-1088 Harnett County Registry, together
with/i
an ngress, egress and utility easement as it extends from N.C. Highway 87 and the public right of way of
Olive Farm Drive (SR 2433) to the subject lot. Such conveyance shall be subject to general utility easements,
Restrictive Covenants and rights of way of record.
2. The above described real property shall be conveyed to the Trustees of Central Carolina
Community College for a purchase price of zero dollars ($0).
3. The County Board Chairman is hereby authorized to execute the necessary documents to
effectuate this real property conveyance.
Duly adopted this the 7th day of November, 2016.
ATTEST:
Margaret ' egina Whee , Clerk to the Board
strong roots • new growth
Jim rgin, Chai
en County Board j ommissioners