111516wsa Agenda Package9:00 am
9 :30 am
9 :45 am
10 :00 am
10:15 am
10:30 am
11:00 pm
Harnett County Board of Commissioners
Work Session
Tuesday, November 15, 2016
9:00 am
Harnett County Emergency Services position requests, Emergency Services
Director Jimmy Riddle
Family Resource Management Contract with Extension Foundation, Hamett
County Cooperative Extension Director Tyrone Fisher
Proposed updates to the Library Service Policy and Procedures Manual, Harnett
County Public Library Director Angela McCauley
Proposed Update to the Personnel Ordinance, Joseph Jeffries
County Manager's Report:
I) November 21 , 2016 Regular Meeting agenda review
Closed session
Adjourn
111516wsa HC BOC Page 1
Harnett County EMS EMT·
B
a
s
i
c
F
u
l
l
·
t
i
m
e
S
a
l
a
r
y
·
M
e
d
i
c
2
2
EMT-B with Benefits
$
4
9
,
5
7
8
Number of Positions
6
Total Salary
$
2
9
7
,
4
6
8
Total Full·time Staffing:
$
2
9
7
,
4
6
8
Part·time & Full·time O
v
e
r
t
i
m
e
S
t
a
f
f
i
n
g
:
Total Part-time Salary: Total Full-time Overtim
e
S
a
l
a
r
y
:
Total Part-time & Full-ti
m
e
O
v
e
r
t
i
m
e
S
t
a
f
f
i
n
g
:
Full-time Staffing: Total Full-time Salary/St
a
f
f
i
n
g
:
Difference in PT & FT O
v
e
r
t
i
m
e
a
n
d
F
T
S
t
a
f
f
i
n
g
:
(
E
M
T
-
B
a
s
i
c
S
t
a
r
t
i
n
g
S
a
l
a
r
y
w
i
t
h
o
v
e
r
t
i
m
e
$
3
3
,
2
2
3
+
B
e
n
e
f
t
i
s
$
1
6
,
3
5
5
)
(
6
p
o
s
i
t
i
o
n
s
-
M
e
d
i
c
2
2
,
A
-
B
-
C
S
h
i
f
t
s
)
$
$
$
$
$
1
1
9
,
7
5
2
1
5
3
,
7
2
0
2
7
3
,
4
7
2
2
9
7
,
4
6
8
2
3
,
9
9
6
1
1
1
5
1
6
w
s
a
H
C
B
O
C
P
a
g
e
2
Harnett County EMS
Shift Layout
Current Vacancies Filled by Part-Time Positions
Assistant Chief
Training
EMS 201
QRV-Medic6
Ambulance
Medic8
Ambulance
Medic9
Ambulance
Medic 14
District Chief
East Side
EMS 103
(1 Position)
I
Emergency Services
Director
.....
ES-1
Emergency Services
Deputy Di rector
(Vacant)
········l ··············
EMS Chief
EMS 100
......... .J .........
:Deputy Chief (Vacant:
: EMS 101) ·
Assistant Chief Operations
EMS 102
I
Transport
Medic20
Ambulance
Medic 1
Transport
Medic21
Ambulance
Medic2
Ambulance
Medic 3
Medical Director
MD-1
Assistant Chief
logistics
EMS301
District Chief
West Side
EMS 104
(1 Position)
EMS 104 to be placed
In-Service on 1/1/2017
Ambulance
Medic4
Ambulance
Medic 12
Ambulance
Medic 13
Daily Part-Time Scheduling Needs
911 Side - 2 Paramedics Daily= 14 positions weekly
Transport Side - 2 EMT's Daily = 14 positions weekly
SickNacation - 3 Paramedics Daily= 21 positions weekly
Special Events - 2 Paramedics or EMT's = 5 positions weekly
216 positions monthly 111516wsa HC BOC Page 3
NORTH CAROLINA
HARNED COUNTY
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into with an effective date of the first day
of July, 2016, by and between the County of Harnett, a body politic, organized and existing under the
laws of the State of North Carolina (hereinafter referred to as "County"), and (Name of Employee), an
individual, who is a citizen and resident of the State of North Carolina (hereinafter referred to as
"Contractor");
WHEREAS, County desires program administration and delivery services for Family Resource
Programs;
WHEREAS, Contractor desires to provide program administration and delivery services for
Family Resource Programs;
WHEREAS, County and Contractor have reached an agreement for services to provide services
described herein and the parties desire to set forth the terms and conditions of this agreement in this
Contract; and
NOW, THEREFORE, in consideration of the mutual benefits, representations, and agreements
contained herein and for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree, each with the other, as follows:
1. Purpose. The purpose of this Contract is to set forth the understandings and agreements of the
parties regarding services to be performed by Contractor.
2. Scope. Contractor shall provide program administration and delivery services for Family Resource
Programs pursuant to the scope of services attached hereto and incorporated as if fully set forth herein
as Exhibit A.
3. Contract Term. This contract begins on (contract begin date) and ends upon project completion.
4. Guarantee. Unless otherwise specified by the County, Contractor will unconditionally guarantee the
service and workmanship of all services. Any defects occurring that are due to faulty services shall be
remediated by Contractor at his sole expense, to the complete satisfaction of the County. Remediation
shall be made only at such time designated by the County to be the least detrimental to the operation of
County business.
5. Equipment and Supplies. County shall make available equipment and supplies necessary for
Contractor to properly perform administrative services.
6. Access to Building and Data. Contractor shall be allowed access to the Harnett County Cooperative
Extension Building during regular Harnett County business hours for the purposes of fulfilling his
obligations under this Contract.
111516wsa HC BOC Page 4
7. Payments. Contractor is an independent party and will be compensated at rate of $XXX per hour up
to $XXXX for services rendered through an account within The North Carolina Agricultural Foundation,
Inc. under the direction of the Harnett County Extension Director.
8. Transfer, Assignment or Subcontract. The covenants and agreements contained in this Contract are
specifically binding upon the parties hereto. Contractor may not transfer, assign or subcontract any
rights or obligations under this Contract to any other party or parties without the express written
consent of the County. In the event that the County consents to Contractor's assignment, Contractor
shall continue to remain liable notwithstanding such assignment for the future performance of all of the
terms, covenants and conditions of this Contract.
9. Governing Law and Venue. This Contract shall be governed by the laws of the State of North Carolina.
Any and all actions and proceedings arising under this Contract shall be filed and heard in the Superior
Court of Harnett County.
10. Entire Agreement. This Contract represents the entire and integrated agreement between County
and Contractor and supersedes all prior negotiations, representations or agreements, either written or
oral. This Contract may only be amended by written instrument signed by County and Contractor.
11. No Third Party Beneficiaries. Nothing contained in this Contract shall create a contractual
relationship with, or cause of action in favor of, a third party against Contractor or County.
12. Relationship of the Parties. Contractor is an independent contractor of the County. Contractor shall
not be deemed an officer, employee or agent of the County.
13. Confidentiality. Contractor understands that she will have access to highly sensitive and confidential
data and information which is protected from disclosure under state and federal law. Contractor shall
not actively seek, examine, use, transmit, share, copy, or change data or information without prior
authorization of the Family Resource Programs Advisory Board.
14. Inspections and Files. Contractor agrees that County has the right to inspect all books and accounts
of Contractor related to the services provided at any time. Said inspection shall be conducted by the
Harnett County Board of Commissioners through the Harnett County Cooperative Extension Services
Director, Harnett County Finance Officer, or other designees of the Harnett County Board of
Commissioners. Contractor agrees to comply with all County budgeting procedures and such other
federal, state, county, and local laws, rules, procedures, or policies as may be applicable. Contractor
agrees to submit budget estimates by the date requested on the standard forms used by County.
Contractor agrees to use standard line items for accounting as requested or consented to by the Harnett
County Finance Officer. Upon termination of this agreement for any reason, Contractor agrees to return
to County all books, accounts, files, and other papers created or compiled through the provision of
services or in any other way related to Parents as Teachers program to County.
15. Severance Clause. In the event any provision of this Agreement is adjudged to be not enforceable or
found invalid, such provision shall be stricken and the remaining provisions shall be valid and
enforceable.
16. E-Verify Compliance. Contractor certifies that he and any subcontractors complies with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
111516wsa HC BOC Page 5
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers
have executed this Contract as to the date and year first above written.
Acknowledged by:
XXXXXX :
By: ___________ _
Name : (Contractor Name)
Title : Contractor
COUNTY OF HARNETT:
By: ____________ _
Name : Joseph Jeffries
Title: County Manager
The North Carolina Agricultural Foundation, Inc.
Keith D. Oakley, President
Harnett County Cooperative Extension
Tyrone Fisher, Extension Director
This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal Control Act.
111516wsa HC BOC Page 6
SERVICE POLICY
OF THE
HARNETT COUNTY PUBLIC LIBRARY SYSTEM
Adopted by the Harnett County Library Board of Trustees
January 28, 2004
Amended October 25, 2012
Edited 1/5/2016, 7/1/2016
Vision Statement
Supporting the love of reading, the joy of learning, and the search for information .
Mission Statement
In order to achieve its vision, the Harnett County Library System provides its users with the
means to meet their recreational reading interests; to continue to learn throughout their lives;
to find, evaluate, and use information in a variety of formats; to get answers to their questions;
and to enhance their formal education from preschool through high school.
This document sets forth the principles on which the Harnett County Public Library has
been constructed and the policies of operation that result from these principles.
Goal 1. Adults who use the library will have access to current and popular materials
that stimulate their thinking, satisfy their curiosities, expand their knowledge
of contemporary culture and society, and make their leisure time more
productive and enjoyable.
Goal 2 . Children who use the library will have access to a current and aesthetically
pleasing collection of books that satisfy their personal reading interests.
Goal 3. Adults who use the library will have the information, resources, and
assistance they need for personal independent learning.
Goal 4 . Children who use the library will develop a lifelong love of reading and
learning.
Goal 5. library users will have access to space that facilitates a variety of activities
that meet the needs of our community.
111516wsa HC BOC Page 7
Goal 6. Library users will have access to programs and materials on a wide variety of
topics to address their need for ongoing educational opportunities and their
desire for personal growth.
Goal 7. Adults who use the library will have access to instruction and resources to
develop the skills needed to find, evaluate, and use information effectively in
meeting their daily needs .
Goal 8. Children who use the library will have access to instruction and resources to
develop the skills needed to find, evaluate, and use information effectively in
meeting their school-related needs.
Goal 9 . Library users will be able to get answers to their questions on a broad array
of topics .
Goal 10. Children who use the library will have the information, resources, and
assistance they need to achieve success in their schooling.
Goal 11. Children who use the library will be supported in the development of the
skills, interests, and passions necessary to succeed in school and other
learning activities.
2
111516wsa HC BOC Page 8
I. GENERAL LIBRARY OBJECTIVES
In order to achieve these goals, the general objectives of the Harnett County Public
Library shall be as follows:
A. To assemble, preserve and make accessible, in organized collections, books and
related educational and recreational materials in order, through guidance and
stimulation in the communication of ideas, to enlighten citizens and enrich their
personal lives.
B. To serve the community and county as a center of reliable information.
C. To provide local government officials with information and to perform research as
needed.
D. To serve as a center for local history and the preservation of local archives in ~ a
variety of forms.
E. To provide a place where inquiring minds may find opposing views on controversial
subjects. The library does not promote any particular belief or view, but it should
provide a resource where the individual can freely examine both sides on
controversial issues or ideas and make his or her own decisions.
F. To support educational, civic and cultural activities of groups and organizations.
G. To provide opportunity and encouragement for all cl:t,lereA, yo1:rng people, women,
ans men to continually educate themselves.
H. To seek continually to identify community needs, to provide programs of service to
meet such needs, and to cooperate with other organizations, agencies and
institutions which can provide programs or services to meet community needs.
I. To provide opportunity for recreation and cultural entertainment through the use of
literature, music, films and other art forms.
II. WHO MAY USE THE LIBRARY
The library will provide its services to all residents of Harnett County in the main library
in Lillington and the municipal libraries and the Outreach Services van . Membership will not be
denied or abridged because of religious, racial, social, economic or political status. Library
materials may be borrowed by any resident of Harnett County. Persons residing outside the
county but owning property, employed, or attending an educational institution in the county
shall have the same status as residents. Persons residing in contiguous counties may also have
membership privileges at the library.
Specifications concerning library use are included in the Harnett County Public Library
Procedures Manual.
3
111516wsa HC BOC Page 9
Ill. SERVICE STANDARDS FOR THE HARNETT COUNTY LIBRARY
The library will attempt to provide enough materials to make it a reliable and
dependable source of information and recreation for the people of Harnett County. Books and
non-book materials such as periodicals, documents, microforms, etc. shall be provided in
adequate supply and be of high quality.
The library will keep informed of other available resources of books and other materials
in the area in order to avoid unnecessary duplications.
The library will not attempt to furnish materials needed for formal courses of study
offered by elementary and secondary schools and by institutions of higher learning. The public
library has materials for individual programs of study but is not equipped to furnish research
and 'professional journals required for most academic study.
Alf library materials will circulate except for the reference collection, local history
materials reserved for library use only, and certain audio visual equipment.
In accordance with its sincerely held objective of providing equal service to all, this
library subscribes to the Library Bill of Rights
(http://www.ala.org/advocacy/intfreedom/librarybill } of the American Library Association and
to the Freedom to Read
{(http://www.ala .org/advocacy/intfreedom/statementspols/freedomreadstatement) statement
adopted by the American Library Association.
IV. SELECTION POLICIES
The Harnett County Public Library selects, without bias or limitation on the right to
know, a comprehensive collection of print, non-print and electronically accessed materials to
meet the informational, educational, recreational, and cultural needs of all citizens of Harnett
County. The Library offers wide-ranging collections to meet the various ages, interests,
educational and reading levels, and cultural backgrounds of its citizens. The Library provides
collections through which an individual may explore all points of view and issues of interest.
Patron use is the most powerful influence on the Library's collection . Circulation, patron
purchase requests and holds levels are all closely monitored, which can trigger and may result
in the purchase of new items and additional copies of high demand items.
Selection of books and all non -book library materials is the culmination of a process that
begins with suggestions from staff and patrons and with recommendations made in the
4
111516wsa HC BOC Page 10
professional literature. While the ultimate responsibility for selecting materials for the Library
rests with the Director, selection respons ibilities may be delegated to appropriate professional
staff members. Suggestions from the general public are encouraged and are eva luated by the
staff based on the Library's criteria for selection .
There is no single standard that can be used to evaluate all the types of materials
included in the Library's collections. Each type of material will be evaluated in terms of its own
qualities and merit for the collections. All works by an individual author may not be considered
for purchase.
Collection Development staff use their training, knowledge, and expertise along with the
following general criteria to select materials for the collection :
• Relevance to interests and needs of the community
• Authority or significance of the author/producer/publisher of the work with
preference given to titles vetted in the edited and publishing industry (training,
competence, reputation, other contributions)
• Content of the work (objectivity, accuracy, and timeliness of information and data)
• Value (permanent, current, temporary, educational, recreational)
• Suitability of format for Library use (size, paper type, print, binding)
• Extent of publicity, critical rev iew, and current or anticipated public demand and its
nature
• Local significance of the author or subject
• Price, availability, and Library materials budget
• Relative importance in comparison with existing materials in the collection on the
same subject
• Suitability of subject, style, and level for the intended audience
• Availability and suitability of format
• Favorable reviews in professionally recognized sources
• Date of pub l ication
All criteria need not be met for purchase consideration.
Professional and specialized materials, such as legal, med ica l, and religious works are
purchased if they are shown to be of general interest. The Library does not purchase textbooks
or educational curriculums. Textbooks may be added to the collection if they provide the best
or only sou rce of informati on on a subject, or to complement an existing area with another
pe rspective.
A. Self-Publ ished Works
5
111516wsa HC BOC Page 11
Self-published books are considered on a case-by-case basis, when they fit the scope of
the Library's collection and meet our selection criteria as outlined above. A positive review in
one or more of the major review journals, such as Library Journal, School Library Journal, Kirkus
Reviews, Booklist, and/or Publisher's Weekly is the best way to bring a title to the Library's
attention . Library staff is more likely to consider the addition of a self-published book if it has
been reviewed in a major journal.
B. Periodicals
Periodicals are added to the collection on the basis of relevance and community
interest.
C. Technology
Technology is selected upon usefulness, interest, permanence, and the broadness of its
implications and performance.
D. Audiovisual Material
Audiovisual material is added to the Library's collection with consideration to patron
demand and budget constraints. The library acquires this material primarily in the most
popular format.
V. BOOK CENSORSHIP POLICY
The Library Director and staff attempt to choose the best materials available . The
Harnett County Public Library subscribes to the Freedom to Read Statement prepared by the
American Library Association and the American Book Publishers' Council.
All library patrons shall have full access to the library collection . Library personnel may
attempt to dissuade a young patron who has chosen a book obviously beyond his or her
comprehension, but if that young patron insists upon checking out that specific book, the
library staff member cannot be held responsible in any way.
Library materials are not marked or identified to show approval or disapproval of the
contents, and no materials will be sequestered except for the express purpose of protecting
that material from mutilation or theft. Responsibility for the reading material of minors rests
solely with their parents or legal guardians. Selection of adult materials will not be limited by
the possibility that they may come into the possession of minors.
VI. GIFTS TO THE LIBRARY
Gift materia l will be accepted with the understanding that the books or materials may be added
to the collection , sold, exchanged, given to other libraries, or d iscarded . The Lib r ary will not
6
111516wsa HC BOC Page 12
discriminate among its ci tizens on the bas i s of race, sex, or r eligion in the acceptance or
administer ing of gifts. Gift items will be added to the collection in normal sequence because
separate collections limit use by the public and complicate the locati on of materials. Gift items
will be acknowledged and may be designated by a bookplate if so desired .
• RESTRICTED GIFTS are those to which the donor has attached terms, conditions, and
purposes. These may be quite specific, such as in the case of funds "for the purchase
of the 1900 Census for North Carolina" or very general, as "for books on CD".
• NON RESTRICTED GIFTS are those to which the donor has not attached terms,
conditions, o r purposes.
It is the prerogative of the library to accept or reject any gift. Gifted cash may be spent without
budgeting or appropriation. If restricted, a check or cash must be spent according to the
donor's conditions. If not restricted, gifted cash may be spent on authorization of the Library
Board of Trustees with i n the scope of its statutory authority for any library need, in accordance
w ith Harnett County's policy regarding gifts.
VII. COLLECTION MAINTENANCE
Harnett County Public Library recognizes the need for continuous evaluation of its
collections in response to the changing nature and needs of the community it serves. This
necessary collection maintenance is accomplished through the deaccessioning, replacement,
and duplication of its titles. For more deta i ls, see the Procedures Manual.
VIII. POLICIES ON AUDIOVISUAL MATERIALS
The Harnett County Public Library attempts to ma i ntain a balanced supply of audiovisual
materi als. Audiovisua l material is added to the Library's collection with consideration to patron
demand and budget constraints. The Library acquires this material primari ly in the most
popular format. The Harnett County Public Library System subscr i bes to the American Library
Association's Freedom to View policy statement. This includes videos, audiobooks, books on
t:a:@e:, DVDs, CD ROMS , and all other for mats.
7
111516wsa HC BOC Page 13
APPENDIX I
PHYSICAL FACILITIES
A. To achieve the goal of good library service, the Board of Trustees accepts the
responsibility to strive for public library building facilities that adequately meet the
physical requirements of modern, aggressive library service: such facilities offer the
community a compelling invitation to enter, read, look, listen, and learn. Each
building or outreach vehicle must fit an expanding program of library services.
B. The Board of Trustees will recommend acqu isition of sites and/or new faci lities only
after:
1. they have adopted a service program
AND
2. the Library Director has written an outline of the community's library building
needs.
C. The Board of Trustees accepts the responsibility to see that funds are obtained for
needed facilities.
D. The library Director, the architect, the Boa r d of Trustees, and county
commissioners--as a planning team with the assistance of consultants--will endeavor
to plan facilities to meet recognized standards and needs of the community.
E. Meeting rooms in the library may be reserved for use by educational, civic, cultural,
business, and government groups. Neithe r admission fee nor any sales recruitment
is allowed . The specific rules regarding the meeting room are set forth in the
Harnett County Public library Procedures Manual.
8
111516wsa HC BOC Page 14
APPENDIX II
LIBRARY PERSONNEL
The personnel policies that appear in the Personnel Ordinance apply to all employees of
Harnett County. See the staff handbook training manual for detailed up-to-date job
descriptions, classificat ions, recommendations, and details of library routine, as well as job pay
range guidelines.
STAFF AND BOARD RELATIONSHIPS
The library Board of Trustees has official authority to supervise and formulate policies
for the library. The Board delegates to the Library Director the administrative responsibility of
the library and all its services. The Library Director serves as the liaison between the county
manager, county commissioners and county library Board of Trustees and the library staff. The
Library Director is responsible for determining the needs of the library public by regularly
undertaking a planning process to set goals and objectives. The Library Director serves as
secretary for the county library Board of Trustees, which meets quarterly, or as needed .
The Board, consisting of nine members plus the representative from the county
commissioners, actively assists in the preparation of the budget. The Board periodically reviews
and adopts library policies and makes recommendations regarding staff. The Library Director
assumes full responsibility for the staff of the library. With advisement from the county
manager, the Library Director has authority to hire and dismiss personnel. No important library
business shall be transacted between any individual member of the staff and the county library
Board or the county commissioners without the knowledge of the Library Di rector.
RELATION TO GOVERNMENT OFFICIALS AND FINANCIAL SUPPORT
The library Board of Trustees recognizes that adequate financial support is basic for
good library services; and as the legally appointed governing board, it accepts the responsibility
for securing this support.
The library Board of Trustees also acknowledges its responsibility to make periodic
reports to the governing officials. These reports will cover services rendered and will include
new services for which need is recognized. The Library Director monitors the budget using the
county automated finance system.
Authority delegated by the government unit to the library Board will not be relinquished
because of political or financial pressure; nor will it be used in a high-handed and arbitrary
manner by the library Board.
9
111516wsa HC BOC Page 15
The following authorities have been officially delegated to the library Boa r d of Trustees :
1. to formulate and adopt programs, policies, and regulations for the government of
the library;
2. to make recommendations to the governing body concerning the construction and
improvement of buildings and other structures for the library system;
3. to supervise and care for the facilities of the library system;
4. to advise the county personnel committee in the appointment of a chief librarian or
director of the library system . If some other body or official is to appoint the chief
librarian or Director of library services, to advise that official body concerning that
appointment;
5. to establish a schedule of fines and charges for late return of, failure to return,
damage to, and loss of library materials, and to take other measures to protect and
regulate the use of such materials;
6. to participate in preparing the annual budget of the library system;
7. to extend the privileges and use of the library system to nonresidents of the county
on any of the conditions the board may prescribe;
8. to otherwise advise the board of commissioners on library matters.
The Board of Trustees shall make an annual report on the operations of the library to
the Harnett County Commissioners and shall make an annual report to the North Carolina State
Library as required by G.S . 125-5. If the Board of Trustees is abolished, the County
Commissioners shall make the annual report to the State Library.
10
111516wsa HC BOC Page 16
APPENDIX Ill
POLICY ON THE DISPLAY OF POSTERS,
PAMPHLETS, AND FLYERS
The library is a public forum for ideas and information. Because access to information is
fundamental to our social, political and cultural heritage, the library holds the position that
posters, pamphlets and flyers should be permitted whenever possible, in the designated display
areas.
Regulations regarding the posting of information are set forth in the Harnett County
Public Library Procedures Manual.
II
111516wsa HC BOC Page 17
APPENDIX IV
POLICY ON UNATTENDED CHILDREN AT CLOSING TIME
Library Staff will exercise appropriate procedures when the library is closing to ensure
the safety of unattended children fifteen years and younger. (See the Harnett County Public
Library Procedures Manual). See also the SAFE CHILD POLICY in Appendix VIII of this document.
12
111516wsa HC BOC Page 18
APPENDIXV
ACCESS TO CIRCULATION RECORDS
The library will protect, as far as possible, the privacy of any patron who uses the library
and not make any inquiry into the purposes for which a patron requests information or books.
Records which may be required in lending books or answering reference questions are for the
sole purpose of protecting public property. Under no circumstances shall the staff of the library
ever answer to a third party about what a patron of the library is reading or calling for from the
library's collection. Furthermore, it is the policy of the library not to yield any information
about its patrons or their reading to any agency of government, whether local, state, or federal,
without an order from a court of competent jurisdiction.
13
111516wsa HC BOC Page 19
APPENDIX VI
DISRUPTIVE BEHAVIOR POLICY
It is the policy of the Harnett County Public library to offer the full range of library
service to all residents of the community, regardless of age, sex, racial or ethnic origin, religion,
economic status, etc. It is the intent of the library to provide its services with a minimum of
regulations and restrictions, adopting only those which are absolutely essential to the library's
operation.
The library recognizes that the users of the library are in fact the owners of the library.
As user/owners, the public has certain expectations of the library. These include an
outstanding collection of library materials; pleasant, attractive surroundings; and courteous,
efficient, and effective service from the staff. Library users have a right to assume that visits to
the library will be free from harassment; free from physical discomfort and danger; free from
psychological and emotional stress.
The library staff has basically the same rights. Each member of the staff should be able
to do his/her work free of harassment, abuse, discomfort, and undue psychological stress.
The rights of both the public and the staff are sometimes violated by the attitudes and
behavior of a very small minority of persons.
THEREFORE, it is the policy of the Library Board of Trustees to support the library staff in
their efforts to maintai n in the library system a quiet, pleasant environment conducive to
serious study as well as casual use. To ensure the successful implementation of this policy, the
board holds that the following are examples of unacceptable behavior:
1. Harassment of patrons or staff, whether physical, sexual, verbal, or otherwise.
2. Engaging in disorderly conduct, committing a nuisance, panhandling in the library or
on library property, or unreasonably disturbing library users.
3. Obscene or abusive language.
4. Following staff or users around the building, or other harassing behavior such as
staring or other intimidating acts.
5. Carrying unauthorized weapons of any sort.
6. Use of raeios, laptops, CD-players, cassette 13la~·ers, mobile phones, etc., if not using
headphones.
7. Willful destruction of or damage to any library property.
8. Blocking or in any way interfering with the free movement of any person or persons.
9. Bringing animals other than service dogs into the building.
14
111516wsa HC BOC Page 20
10. Consumption of food o r dri nk i n any public-access area unless the Di rector has
specifically authorized it.
11. Removal of any library property from the building without authorization through
estab lished lending procedures.
12 . Soliciting or sales of any kind .
13. Distribution of leaflets or posting of notices in areas not authorized for this purpose .
14. Use of library telephones not authorized by library personnel.
15. Unauthorized rearranging of any library furniture or equipment from one location to
another.
16. Loud conversation, laughter, or other distu r bances (for example: c rying babies),
which is disturbing to other users .
17. Engaging in disorderly conduct, committing a nuisance, or unreasonably disturbing
and offending library users.
18. Smoking anywhere in or within 50 feet of the building
19. Violation of Internet Policies and Procedures
20. Failure of patron to wear proper attire at all times in the library building. Shirts and
shoes are required .
The following violations of the Disruptive Behavior Policy will result in law
enforcement being called and the immediate banning from the library:
• Any situation that poses a threat to staff or library patrons
• Assaulting or threatening staff or patrons
• Willful destruction or theft of library property
• Improper interference with library employee performance of duties or other
harassing behavior that constitutes an actual or imminent disruption or disturbance
to either library employees or patrons
• Fighting (all parties)
• Dispensing chemical or noxious substance, includ i ng but not lim ited to:
o pepper spray
o stink bombs
o fireworks
o mace
o tear gas
• Selling legal or illegal drugs
• Solicitation of sexual acts
• Posing chronic behavior problems
• Tak1Rg Illegal d rugs use
• Any illega l acts or conduct in violat ion of a federal, state, or local law, ordinance, o r
regulatio n
15
111516wsa HC BOC Page 21
Incidents of unacceptable behavior may result in one or more of the following actions:
• Oral warning
• Written warning
• Immediate dismissal or banning from the library in which the behavior occurred
The penalty will be decided by the management of the individual library.
Disruptive behavior meeting the criteria of immediate banning will be enforced at all
Harnett County Public Libraries and Affiliate Libraries. The management of the Branch will :
• Send the patron a form letter
• Change the account information to indicate that the patron is banned
• Notify each Affiliate Library
16
111516wsa HC BOC Page 22
APPENDIX VII
OUTREACH SERVICE POLICY
The purpose of the outreach program is to provide basic public library services to
individuals confined to their homes, nursing facilities and day care centers and who are unable
to come to the county library or municipal libraries in the county.
OUTREACH SERVICES
Services include programming for preschool children in aay care childc are centers,
registering library users, lending materials, readers advisory service, very general reference
service, and reserves.
ADMINISTRATION
The Outreach Service operates as a part of the Harnett County Public Library System
under the direct supervision of the Director of the Harnett County Library.
Rec ipients ofthe outreach service may include :
o aay care chi ld ca r e centers
o nutrition sites
o nursing homes
o homebound citizens
Outreach Services are provided by the Harnett County Public Library to the homes of persons
who meet the criteria for homebound service as established by the Harnett County Public
Library Board of Trustees. These criteria are similar to those of other counties, as well as to the
Med ic are Home Health restrictions and the Meals on Wheels guidelines.
A recipient of this service must meet one of the following conditions:
1. He/she must have a condition resulting from an injury or illness restricting his ability
to leave the residence except with the aid of supporting devices or the assistance of
another person, or he/she has a condition which is such that it is medically
contraindicated.
2. He/she must be a senior citizen (age 60 or olde r ) who has no other means of getting
to a library facility.
17
111516wsa HC BOC Page 23
3. He/she may need temporary homebound service; such will be provided to persons
who are suffering from extreme weakness after surgery or illness. These persons
must be incapacitated for at least six weeks.
Exceptions to these conditions will be considered on a case-by-case basis by the
Outreach Library Assistant and the county Library Director.
18
111516wsa HC BOC Page 24
APPENDIX VIII
SAFE CHILD POLICY
STATEMENT OF POLICY
During his entire visit to the library, a child seven years of age or younger must be
accompanied by a parent, legal guardian, or adult of at least 16 years of age who acknowledges
responsibility for the child. These parents and/or adults are responsible for their children's
behavior while in the building.
PHILOSOPHY BEHIND THE SAFE CHILD POLICY
The Harnett County Public Library welcomes children of all ages. It is a doorway through
which life-long learning takes place. The public library is however, a public building. As such,
anybody can come into it--law abiding or otherwise.
Library staff have many duties to perform in order to serve all citizens of Harnett
County. They cannot monitor the behavior or whereabouts of any patron, including children.
Staff does not take over parental responsibilities for children who come into the library.
A child could be tempted to go off with a stranger. A child could become ill. A child
could get lost. Any of these or other emergencies could take place in a public building. It is for
the safety of each child that the Harnett County Library has adopted this Safe Child Policy.
The safety of children left alone in the Library is of serious concern to Library staff.
Parents and guardians, not Library staff, are responsible for the care, behavior and supervision
of their children while using the Library and on its property. Library staff cannot be responsible
for children who are unattended or demonstrating inappropriate behavior. Children in the
Library should always be accompanied by a parent, legal guardian, or assigned caregiver of at
least 16 years of age who acknowledges responsibility for the child, according to the guidelines
listed below.
1. Children ages 7 and under must be supervised by a parent/caregiver who must remain
in the immediate vicinity of the child(ren) at all times.
2. Children ages 8-12 must have a parent/caregiver in the Library building with them at all
times, though the assigned caregiver does not have to be in the immediate vicinity of the
child(ren ).
3. Children ages 13 and older may use the Library on their own, provided they comply with
all Library rules and policies. All children should have the telephone number of a
parent/caregiver who could assist them in an emergency.
19
111516wsa HC BOC Page 25
4. Children 12 years or younge r who are attending a Library program need not be
accompanied into the program by a parent/caretaker, unless otherwise indicated.
Parents/caretakers must, however, be present in the building during the Library program in
case an emergency should arise.
5. Parents are advised that, even in their absence, they are legally responsible for their
child's behavior while using the Library and on its property. The Library is not responsible for
an unattended child while that child is in the building, on the premises, or if they leave the
Library property.
VIOLATION OF THE SAFE CHILD POLICY CONSTITUTES GROUNDS FOR SUSPENSION OF
LIBRARY PRIVILIGES FOR THE ENTIR E FAMILY .
20
111516wsa HC BOC Page 26
APPENDIX X
HOLIDAY WEEKEND CLOSING POLICY
Because, unlike most other departments of county government, the library is open on
weekends and the county-declared holidays do not account for weekend days, the following
closing policy shall apply.
Weekend Days Closed :
The Library will observe the same holidays as other county offices. In addition, if a holiday falls
on Friday o r Monday, and it is observed on Friday or Monday, the library will also be closed on
Saturday; the only exception is Thanksgiving Saturday when the library will be open .
Closing Time :
The Library will close at 5 :30 p.m . on the following days:
o Thanksgiving Eve
o Christmas Week (if Christmas falls on Sunday, it will be the week before Christmas)
o New Year's Eve (if it falls on a week day)
(This policy w ill only apply to the County Headquarters Library. Hours at branch libraries will
vary depending upon external factors and staffing.)
Anderson Creek
Main Branch (Lillington)
Monday -Thursday 9AM -8PM
Friday 9AM -5PM
Saturday 9AM -1PM
Anderson Creek
Summer Hours
(subject to change) School Year Hours
Tuesday & Thursday 4PM -8PM
Saturday 10AM -2PM
Monday & Tuesday 3PM -7PM
Wednesday, Thursday, Saturday 10AM -
2PM
2 1
111516wsa HC BOC Page 27
OTHER LIBRARY POLICIES
All persons are subject to the POLICIES AND PROCEDURES of the library that are posted
in the library.
SERVICE POLICY
OF THE HARNETI COUNTY PUBLIC LIBRARY SYSTEM
Voted on and approved by the Harnett County Library Board of Trustees
July 27, 2016
Signed by_ ________ _, Chair
2
111516wsa HC BOC Page 28
PROCEDURES MANUAL
OF THE
HARNETT COUNTY PUBLIC LIBRARY SYSTEM
_tl.m~nded 1 Boa ·d vote -26-2004
Edited 1/5/2016
I. WHO MAY USE THE LIBRARY
A. Any Harnett county resident may apply for a library card if he or she can show
adequate and accurate identification. A current North Carolina Drivers License is
sufficient, provided it shows the prospective patron's current mailing address. Any
person under the age of 16 wishing to be issued a library card requires a parent
present to give a staff member verbal permission before that card will be issued.
Persons also eligible for membership are those who meet any of the following
criteria: attend school in Harnett County, do business in Harnett County, own
property in Harnett County, or live in a contiguous county.
B. The library reserves the right to deny or curtail its use and services to groups or
individuals making excessive demands. Such demands may include those made by
students, sweepstakes contestants, and others whose demands for staff time,
available materials, or space would prohibit attention to other individuals and
groups.
C. The library reserves the right to limit the number of items borrowed by one person
at any time. First time borrowers may check out two items. After the initial
transaction, limits are minimal and are outlined further in this Manual. The Library
also reserves the right to limit the number of items in certain heavily used subject
areas, as well as in areas where the collection is limited.
D. Telephone questions will be answered as soon as possible, but persons who are
physically in the library will have first priority. Student requests involving extensive
research will not be accommodated over the telephone. Library staff will not provide
cross -reference services for telephone requests that originate outside the county.
E. Library staff will not answer any request for information about library patrons.
F. The use of the library or its services may be denied for due cause. Such cause may be
failure to return books or pay penalties, destruction of library property, disturbance
of other patrons, violation of the Disruptive Behavior Policy, or any other
objectionable conduct on library premises.
G. Any library may use Harnett County Library's materials at any time, provided they
specifically request material through standard Interlibrary Loan procedures.
1
Fonnatted: Font: Not Italic
111516wsa HC BOC Page 29
II. SERVICES OF THE LIBRARY
A. The Library Director and staff will select from the mass of available materials, and
organize for easy access those materials which they feel best meet the needs of the
entire Harnett County Library System's clientele .
B. The library staff will provide guidance and assistance to people in obtaining the
information they seek, regardless of whether the patron discloses their reason for
wanting said information and also regardless of whether the staff approves of either
the enquiry or the patron.
C. The library staff will cooperate with other community agencies and organizations to
accomplish the following:
1. Determine and help meet the continuing educational needs of the community
2 . Help groups with their programs, through such services as special bibliographies,
materials, audiovisual equipment, and exhibits.
3. Cooperate with other educational entities in providing continuing education
opportunities
4 . Support the literacy program. As space permits, reading tutors and students may
make arrangements to utilize the public library as their learning lab, during
regular library hours open to the public.
D. The library staff will initiate programs, exhibits, book lists, etc., to stimulate the use
of the library's materials for the enlightenment of people of all ages .
E. The library ac cepts a responsibility for securing information beyond its own
resources by borrowing for patrons with serious interest certain nonfiction materials
which the library does not own and cannot purchase, or materials for which demand
does not justify their purchase. The library will adhere to the policies and procedures
set forth in the Interlibrary Service Procedures in North Carolina and ALA General
Interlibrary Loan Code . The library w ill lend to other libraries materials which are
requ ested for patrons with seriou s interests and which are not available in the
borrowing library.
F. The library will endeavor to maintain a balance in its services to women, men, young
people, and children. The publi c library will cooperate with sc hools or other
in stitutional libraries. Th e public library cannot t ake the place of, nor perform the
same functions as the afore mentioned libraries, as they are designed to meet
cu r riculum needs.
G. The purpose of the Children's Department of the Harnett County Public Library is to
meet the informational, recreational, and cultural reading needs and potentials of
children in Harnett County from preschool until age 14. Books and nonpri nt
materials chosen should reflect both the genera l demands of the majority of
2
111516wsa HC BOC Page 30
children and the special demands of children with special needs, problems, or
interests.
The Children's Department serves as a resource collection for the municipal libraries
in the county system and supplies books to daycare centers in Harnett County
through the outreach program
H. Library services will be provided during the hours which best meet the needs of the
citizens of the county and can be reasonably provided by the available staff. As of
July 1 ", 2015, those hours are as follows:
Monday 9:00 -8:00
Tuesday 9 :00 -8:00
Wednesday 9:00 - 8 :00
Thursday 9:00 -8:00
Friday 9:00 -5:00
Saturday 9:00 -1:00
The staff reports to the library on flexible schedules approved by the Library
Director. Evening and Saturday morning hours are covered by two or three staff
members, with dates assigned on a rotating basis. These persons take compensatory
time off during the w eek that they work nonstandard hours.
I. Periodic (annual) review will be made of library programs and services to determine
whether the needs of the communities indicate the present services and programs
should be continued, discontinued, revised, increased, or supplemented.
J. The library also maintains a photocopier for the convenience of its patrons.
Instructions for it s use are posted, but library staff are all trained to operate and can
ass ist patrons if requested. Fees are 10 cents for 8 Y." x 11" and 8 Yi">< 14" black and
white copies, twenty cents for 11" >< 17" bl ac k and white copie s, and one dollar for 8
Y." >< 11" color copies, where applicable.
K. The library can receive !@lefa esiFRilie a, 'l t!c {FAX) transmissions for patrons via its
dedicated telephone line; the transmissions are printed, and the receiving customer
is charged according to County policy.
L. Fees for printing at the public access computers are the same as the fees for using
the copier.
Ill . HOW MATERIALS ARE SELECTED
The selection of books and other materials is ultimately the responsibilit y of the Library
Director, although suggestions for purchase are sought from the staff, who carefully review the
professional literature while weighing what they know of the community's needs and interests.
Patrons may also make specific requests; the patron shou ld fill out a Request for Purchase
Consideration form like the one included in Appendix V.
3
Formatted: Font color. Red, Strikethrough
Formatted: Font color: Green
111516wsa HC BOC Page 31
A. Adult materials must possess at least some of the following attributes:
• Educational significance
• Value in balancing the existing collection
• Reputation and significance of the author, editor, compiler, publisher, or
producer
• Clarity, adequacy, and scope
• Accuracy, tiFReliAess , validity, and objectivity
• Readability and comprehensibility
• High degree of user appeal
• Good quality format, i.e. large print for vision impaired patrons
• Significance of subject
• Informative point of view
• Current interes~ tiFReliAess,, or relevance
• Effectiveness in presentation
• Literary excellence
• Cost compared to other formats
• Availability in the system
• Representation, when possible, of all sides of controversial issues
• Status as collectors' items (these will not be purchased but will be screened for
when gifts are received)
B. Children's (Juvenile) materials
The children's collection will contain, in addition to children's books, adult books
regarding children's literature and storytelling for the use of parents and other adults
interested in working with children. This material includes, but is not limited to, the
history of children's literature, information on children's authors and illustrators, and
the bibliographic tools and professional materials necessary to maintain a balanced
children's collection.
Curricula -oriented material to meet school curricula demands will be considered and
purchased when it does not obscure the public library's general contribution to the
community and when it does not substitute for the use and development of school
libraries.
Books selected for purchase are chosen by the Children's Librarian on the basis of
their literary and artistic merit, their contribution to the balance of the total collection,
and the availability of funds for their purchase.
4
Formatted: Font color: Red , Strikethrough
Formatted: Font color: Red , Strikethrough
Formatted: Font color: Red
111516wsa HC BOC Page 32
The Harnett County Public Library accepts donated materials or funds to purchase
materials as gifts or memorials. The Technical Services staff, the Children's Librarian, or
Library Director may determine suitability of their content, skill required for reading and
interpretation, and the technical quality of the material.
Standard reviewing media and selection tools such as the Cl:ulelreA's Catalog, JtJAior
M1gl:t School Catalog,, School Library Journal, Book List, Horn Book, and publishers'
catalogs are used to evaluate books and other media for original purchase and
replacement.
Textbooks are purchased only when information is not available in any other form.
The goal of the public library is to supplement textbooks by providing materials which
will help broaden interest sparked by the use of textbooks.
Books which are recognized as children's classics and which are of considerable
library merit are retained in the collection despite containing certain words, phrases, or
episodes which may be considered controversial.
Current books which are well written and authentically portray a time period,
incident, or way of life are accepted despite their occasional use of nonstandard
vocabulary provided that the overall quality of the book maintains the standards
established for the Children's Collection.
Gift books must meet the same standards for inclusion in the collection as books
that are specifica lly purchased with library funds.
Duplicate copies are purchased when demand is high enough to justify their
purchase . Damaged or lost titles are not automatically replaced, but are reevaluated as
to use, timeliness of material, _1Ael tJsioA IA staAelarel sotJ re es stJ el:t as tl:te Cl:iilelreA's
~ and overall quality.
C. Young Adult materials
The same criteria are considered for Young Adult material as for the Adult collection,
but with the focus on the experience and maturity of young people. Selection of Young
Adult materials is also based on recommendations of standard reviewing sources for the
young.
Each book will be considered in relation to the collection and for the young people
for whom it is intended. Each book will be judged on its own merits.
D. Self-Published Works
Self-published books are considered on a case-by-case basis, when they fit the scope
of the Library's collection and meet our selection criteria as outlined above. A positive
review in one or more of the major review journals, such as Library Journal , School
Library Journal, Kirkus Reviews, Booklist, and/or Publisher's Weekly is the best way to
bring a title to the Library's attention. library staff is more likely to consider the addition
of a self-published book if it has been reviewed in a major journal.
5
Formatted: Font color: Red, Strikethrough
Formatted: Font color: Red
Formatted: Font color: Red , Strikethrough
111516wsa HC BOC Page 33
E. Periodicals
Periodicals are added to the collection on the basis of relevance and community
interest.
F. Technology
Technology is selected upon usefulness, interest, permanence, and the broadness of
its implications and performance.
G. Audiovisual Material
Audiovisual material is added to the Library's collection with cons ideration to patron
demand and budget constraints. The Library acquires this material primarily in the most
popular format.
IV. BOOK CENSORSHIP
The Library Director and staff attempt to choose the best materials available. The
Harnett County Public Library subscribes to the Freedom to Read Statement prepared by the
American Library Association and the American Book Publishers' Council (this statement
appears in its entirety as Appendix Ill of The Harnett County Public Library Service Pa/icy).
A. Reconsideration of Library materials
A patron or group finding some specific book or author objectionable or unsuitable
for circu l ation will need to initiate the following procedure :
1. Request the Library Director to supply a Patron's Request for Reconsideration of
Library Material (reproduced in Appendix V).
2. Submit the Request, after which at least three library staff members will read the
material and reviews will be researched . The Request will be presented to the
County Library Board of Trustees along with the book in question at their next
regular meeting. The Library Director and Library Board of Trustees will arrive at
a decision that is based on the methodical stud y of the professional reviews of
the work in question, the opinions of the staff, and the opinions of the Trustees.
3. Action will be taken. Either the material will be withdrawn as no l onger suitable
for the library's collection, or it will be returned to the shelf.
4. The individua l or group who made the initial Request will be officially notified of
the decision of the County Library Board ofTrustees and the Library Dire ctor.
All library patron s shall have full access to the library collection. Library personnel
may attempt to dissuade a young patron who has chosen a book obviously beyond his
or her comprehension, but if that young patron insists upon checking out that specific
book, the library staff member cannot be h eld responsible in any way.
6
111516wsa HC BOC Page 34
library materials are not marked or identified to show approval or disapproval of the
contents, and no materials will be sequestered except for the express purpose of
protecting that material from mutilation or theft. Responsibility for the reading material
of minors rests solely with their parents or legal guardians. Selection of adult materials
will not be limited by the possibility that they may come into the possession of minors.
V. GIFTS TO THE LIBRARY
Gift material will be accepted with the understanding that the books or materials may
be added to the collection, sold, exchanged, given to other libraries, or discarded . Gift items will
be added to the collection in normal sequence because separate collections limit use by the
public and complicate the location of materials. Gift items will be acknowledged and may be
designated by a bookplate.
• RESTRICTED GIFTS are those to which the donor has attached terms, conditions, and
purposes . These may be quite specific, such as in the case of funds "for the purchase
of the 1900 Census for North Carolina" or very general, as "for books on CD".
• NONRESTRICTED GIFTS are those to which the donor has not attached terms,
conditions, or purposes.
It is the prerogative of the library to accept or reject any gift. Gifted cash may be spent
without budgeting or appropriation. If restricted, a check or cash must be spent according to
the donor's conditions. If not restricted, gifted ca sh may be spent on authorization of the
Library Board of Trustees within the scope of its statutory authority for any library need, in
acc ordance with Harnett County's policy regarding gifts.
A. MATERIALS OF PREDERTERMINED VALUE (In Memory of, In Honor of, and other
gifts)
1. Patrons wishing to make arrangements to purchase o r to give new library
material should be referred to the Technical Services staff or the Library Director,
whether for in person, telephone, mail, or email inquiries.
2. A Gift or Memorial Material Request form should be completed before the
patron leaves or hangs up the phone. Patrons may request a specific title or form
of information or they may sugge st certain subjects or areas for selection by
library staff. They may give money at the time of inquiry, send money in an
amount they determine, or request to be billed for the amount of the purchase.
3. If a donor needs a suggestion for a gift, the Library Director can refer this request
to Technical Services. If new material is given instead of money, that material
along with the Gift Form is sent to the Technical Services department.
7
111516wsa HC BOC Page 35
4 . The Technical Services staff or Library Director immediately sends the proper
recognition form to the donor, to the family of the deceased, or the person being
honored, and to any others noted on the Form.
5. If material needs to be ordered, the Technical Services staff will order the
material. If the donor is to be billed, this will be done at the time material is
ordered.
6. Checks or cash are to be deposited in the library's Gift Fund.
7. When the material arrives, a gift plate is affixed and the items are sent on for
cataloging and processing in the normal manner.
8. After all procedures are completed, Technical Services sends the completed Gift
Form to the Circulation Librarian who adds it to the computerized database of
memorial gifts.
B. HISTORICAL AND OTHER VALUABLE ITEMS
Items of historical or community interest will be referred to the Library Director for
consideration. The Library Board of Trustees and the Library Director will be responsible
for recommending the acquisition of the material and will follow through on the proper
handling of the items.
C. MATERIALS OF UNDETERMINED VALUE
This group of gifts represents the greatest volume of gifts received by the Harnett
County Public Library.
D. USED MATERIALS.
1. No used gift materials requiring pick up service will be accepted sight unseen
2. Final decisions on acceptance of used gift materials rests with the Library Director
and the Technical Services staff. All used gift material questions should be
referred to the Cataloging department and Library Director.
E. UNORDERED NEW ITEMS
l. When unordered new gift materials are received through the mail, they go to the
Technical Services Department which acknowledges their receipt .
2. When unordered new materials are accompanied by an invoice or a notice of
billing, they will immediately e brought to the attention of the Library Director
so that a decision can be made at once about their return.
F. INCOME TAX DEDUCTIONS
The following applies when, and only when, a patron requests a receipt indicating
monetary value of the gift material they have voluntarily presented to the library.
A Gift Form (included in Appendix V) is given to the donor, thanking her for the gift,
and she is advised to fill in the form herself and assign a monetary value to the gift.
A Form Letter for Gifts is also included in Appendix V.
8
Formatted: Font color. Custom Color(RGB(O, 153,0)J
111516wsa HC BOC Page 36
VI. COLLECTION MAINTENANCE
Harnett County Public Library recognizes the need for continuous evaluation of its
co llections in response to the changing nature and needs of the community it serves. This
necessary collection maintenance is accomplished through the deaccessioning, replacement,
and duplication of its titles.
DEACESSIONING, a.k.a. weeding, is a necessary adjunct of selection. The criteria applied
to acquisitions form the basis for weeding the collection.
Materials are regularly discarded from library collections for many reasons. They are
withdrawn because they are out of date, because they are so badly worn or damaged that they
cannot be repaired, because replacement is cheaper than repair, or because they were once
popular but are no longer used . Space, cost of replacement, and appearance of the collection
are also factors in the weeding decision. Although the library tries to have copies of all standard
and important works, it does not attempt REPLACEMENT of every copy that is withdrawn due
to loss, damage, or wear. Community interest and the availability of newer or other format
materials are the primary considerations in replacement. Since books rapidly go out of print,
many specific titles simply cannot be replaced . Withdrawn materials may be sold at a public
sa le by the Friends of Harnett County Public Library, and proceeds used to purchase additional
materials.
The library gives seri ous consideration to the number of requests for an item as a guide
for DUPLICATION. Since duplication must not be at the expense of important but less in-
demand materials needed for the permanent collection, popular demand, importance of the
material, and budgetary limitations will be the determining factors.
Since the problems of mutilation, damage, and loss of library materials occur regularly in
all libraries, it is necessary to establish guidelines to ensure that library services will not be
impaired.
A. DEFINITIONS
The terms MUTILATION, DAMAGE, and MISSING are defined as follows:
• MUTILATION -the wanton removal of pages or parts of pages from library
materials. Writing or marking in books. Biting of DVDs or CDs.
• DAMAGE -wear on library materials caused by negligence of the user, or normal
deterioration due to heavy use by many patrons.
• MISSING -absence of library materials which are not checked out and cannot be
located through a systematic search of the collection.
B. WHY THERE ARE GUIDELINES FOR REPLACEMENT OF MATERIALS
9
111516wsa HC BOC Page 37
The specific purpose of the guidelines regarding mutilation and damage to materials
are as follows:
1. To reduce the occurrence of abuse through user education, improved loan
services, adequate copies for heavily used materials, the reserve book system,
security check, and faculty cooperation.
2. To establish procedures for reporting and recording damaged books and
materials.
3. To act promptly in replacing or repairing materials.
4. To improve the cooperation among all agencies using county-owned books and
materials.
5. To develop statistical reports required for anticipating needs of seasonal
materials, such as predictable topics for term paper research .
C. GUIDELINES FOR REPLACING MATERIALS
l. The initial handling of mutilated or damaged library materials is that the
Circulation librarian or shelver places these materials in the designated area for
further evaluation by the Technical Services staff and the Library Director. The
replacement or withdrawing of missing materials shall be attempted periodically.
2. While the library tries to have copies of all standard and important works, it does
not attempt to replace each copy withdrawn because of loss, damage, or wear.
Decisions to replace items are based on the following criteria:
a) Demand for the specific item
b) Number of copies held
c) Existing coverage of the subject matter within the system
d) Availability of newer and superior materials on the subject
e) Price of the replacement copy
f) Coverage of relevant subject matter in standard indices
3. Factors in the decision to rebind a book are:
a) Value and use of the title
b) Possibility of replacement
c) Physical condition, including quality of paper, margins, and illustrations
d) Cost of rebinding versus the cost of replacement
e) Number of copies available
D. CONTINUOUS MAINTENANCE IN THE CHILDREN'S COLLECTION
Because the library recognizes that information is ever changing and that material that
is out of date on a subject is often worse than no information at all, the children's collection will
be continuously revised and weeded .
10
111516wsa HC BOC Page 38
The following types of material are considered for withdrawal when evaluating the collection:
1. Materials in poor physical condition
2. Slow-moving titles not in standard sources such as the Children's Catalog
3. Subjects that are no longer of interest
4 . Duplicate copies of items that are no longer in demand
5. Nonfiction titles that have been revised since purchase
In weeding, care will be taken to retain local material as well as books by local authors,
both in the juvenile collection and in the adult collection.
VII. CIRCUlATION PERIODS
The length of the circulation period varies with the type of item being circulated. As of
October 2015, circulation periods are as follows:
Books
Audio recordings Jeassette/CQ)
Periodicals (current issue does not circulate)
DVD (including multiple DVD sets)
Kits (multiple part educational resources)
3 weeks
3 weeks
1 week
lweek
10 days
Renewable for 1 period
Renewable for 1 period
Renewable for 1 period
NOT RENEWABLE
NOT RENEWABLE
The late charge, hereinafter known as the fine, for each library item turned in after the
due date is 10 cents per open-for-business day, except for DVDs. DVDs accrue fines at the rate
of 50 cents per open-for-business day.
There is a nine-day grace period for all library materials except the 1 week and 10 day
items. This means that if a patron returns a book or a sound recording within nine days of the
due date, the patron will owe no fines. On the tenth day, however, the patron will owe $LOO in
overdue fines for each item overdue, and his/her fine will increase by ten cents per day per
item each day thereafter. Each patron can receive up to $10.00 on all items overdue, except for
video materials. Video materials carry a maximum fine of $20.00 per patron. The maximum
combined fines for all materials is $30.00.
The charge for loss of any library material shall be the cost of the item. If the patron
later finds and returns the material, the replacement cost cannot be refunded. The charge for
damage to a library possession shall be determined as fairly as possible, usually after some
research, and the patron will be assessed the fee promptly.
NOTICES TO THE PATRON
• Notice: The first working day after the grace period ends, the library will send the
patron a first overdue notice, which lists the items due and their due dates.
11
Formatted: Font color: Red, Strikethrough
111516wsa HC BOC Page 39
• Invoice: If the patron does not clear his or her record in fourteen days, an invoice
for the item(s) is sent with a letter from the County Attorney informing the patron
that legal action is pending. The patron's account is now delinquent.
• Consequence: Fines and fees can lead to loss of library privileges. Amounts of
$10.00 or more OR any amount older than 90 days will cause a library card to be
blocked until all fines are paid in full.
The initial library card issued to a patron is free. Any replacement card is $1.00.
VIII. NONSTANDARD OR NONBOOK LIBRARY ITEMS
PERIODICALS
Periodicals are acquired for the Harnett County Library in order to keep the collection
up-to-date, to provide material not available in books, to supplement the book collection, to
supply recreational reading and to serve the staff with professional literature. The back issues
are stored in the periodical stacks. A display area is maintained for current copies. Magazines
of local interest are kept on file and are considered an important part of the collection (for
example, State) and are bound periodically.
NEWSPAPERS
The Harnett County Library has a selection of newspapers published in the area and of
out-of-town newspapers, which are chosen on the basis of geographical areas and demand.
Gift periodicals and newspapers of limited interest will be accepted -governed by
available space. A display area is maintained for these items.
MANUSCRIPT MATERIALS
Manuscripts should be of local interest. The library will maintain copies of original
manuscripts, unless originals are given to the library as gifts.
MarAett Ce1:rnty library maiAtaiAs a small eelleetieA ef ma13s same state aAEI ee1:1Aty
FAaflS reee1¥ea as giks frem iAEli¥iEl1:1als aAEI eeFAflaAies, aAEI ma13s ef early lecal areas . Tf:iis
eellectieA is 1:isee te Sl:lflflleA'leAt tf:ie refereAee be1:1AEI eelleetieA ef ma13s aAEI atlases.
LARGE-PRINT BOOKS
The large-print collection is maintained for the convenience of library patrons who do
not see well. The Outreach Service circulates large-print books from the County Library
collection. The municipal libraries also have small collections of large print books.
PHOTOGRAPH FILE
12
Formatted: Font color: Red, Strikethrough
111516wsa HC BOC Page 40
A photo file is maintained in the main library for its historical value. Some of the
photographs date from 1940-1970 and are part of a collection that consists of pictures of
county and local subjects taken by the late Talbott McNeil! Stewart. Other 131letegra131ls will ee
iAcl1:1EleEI as reeeiveEI . The Library also owns a collection of photographs by Luci Uzzle, done in
commemoration of the Bicentennial, in 1976. ~ he5 1 11!, .'.I
11 '!cc 11a ,, 11 1 , tr Q.!J' t l1brill's webpage
AUDIO RECORDINGS
The Harnett County Library has a )arge aAe varied collection of audio recordings
lnc .id !lb c. .1.J ~ .!.~~L.fc L ~ ~ c '. These are a¥ailaele iA tile aE11:1lt Ele13artmeAt,
a1:1Elieeassettes, cos, m1:1sieal cos aAEI seeks eA ta13e .•
Tile cllilereA's Ele13artmeAt has a eelleetieA ef a1:1Elie reeere1Ags a1313ealiRg te el:iilElreR.
Selection for purchases of new recordings is determined by the interests of the users.
Gift recordings must meet the same criteria as selections for purchase of print materials.
VIDEO RECORDINGS
All video productions are also selected on the same basis as print materials for inclusion
in the adult and children's collections.
PAMPHLETS
The pamphlet collection supplements the nonfiction collection of the Harnett County
Library. The continual weeding of pamphlets is necessary to ascertain the usefulness of the
collection. Duplicates of state documents that do not warrant cataloging are included in the
pamphlet file . Federal documents are considered in the same manner. Pamphlets dealing with
Harnett County are housed in the Local History Collection. Pamphlets and documents are
selected to supplement the adult nonfiction collection and the community's needs and meet
the generally applied selection criteria.
PAPERBACK BOOKS
Paperbacks are chosen from reviews. Selections are on popular, current material. The
selections cover a variety of subjects and include mysteries, westerns, Gothic tales, love stories,
historical novels, animal tales, travel, history, sports, and biography. These paperback books
are shelved with the main collection, as well as on special genre racks.
Gift copies of quality paperbacks are selected by the same criteria applied to print
materials. The juvenile department also has a circulating paperback collection. Selections are
made by the children's librarian using the selection criteria for print materials.
A collection of paperback books for exchange is maintained from gifts of paperbacks to the
library. The titles are reviewed to determine if they meet the existing selection criteria before
13
Formatted: Font color: Red, Strikethrough
Formatted: Font color: Green
Formatted: Font color: Green
Formatted: Font color: Red, Strikethrough
Formatted: Font color: Red
Formatted: Font color: Green
Formatted: Font color: Red, Strikethrough
Formatted: Font color: Green
Formatted: Font color: Red, Strikethrough
Formatted: Font color: Red, Strikethrough
111516wsa HC BOC Page 41
they are placed on the paperback racks for distribution. When the circulating paperbacks are
no longer current or no longer circulating, they, too, are placed in this free-exchange paperback
collection.
14
111516wsa HC BOC Page 42
APPENDIX I
THE MEETING ROOM
All meetings held in a public library are open to the public and anyone -regardless of their
affiliation with the group that is meeting -is allowed to attend. Please keep this in mind when
considering whether the library's meeting rooms are the correct venue for your meeting.
GUIDELINES FOR USE OF THE MEETING ROOM:
A. The Harnett County Library Board of Trustees will have first priority for use of this
conference room. In addition, the County Manager and County Commission have
priority for use of this room .
B. The meeting room may be used free of charge, provided it is left clean and orderly,
during regular library hours .
C. Meetings may not be held during any hours that the library is not open to the public.
Because late closings are not possible, the staff member accepting the reservation
for the use of the meeting room should remind the person reserving it that all
attendees will have to be out (after the room is straightened) before the library's
closing hour.
D. Use of this room will be for the following types of small group meetings:
educational, business, civic, cultural and public-information events or library-
sponsored programs. The library must decline requests for the use of the
conference room for any regular meeting of a club or group, private social function
(party, shower, etc.) or private musical performance. This conference room may not
be used for sales meetings or specific, regular religious meetings or for promotional
meetings of any profit-making organization.
E. Public access -Any exhibit in the meeting room or elsewhere in the library must be
open to the public. No fees, dues or admissions may be charged or solicited by the
user.
F. Consideration of others -No loud noise or music should be heard beyond the
meeting room, for this may disturb those who are studying. Programs and exhibits
may not disrupt the normal use of the library or interfere with the quiet study
atmosphere of the library. Library staff cannot baby-sit small children while parents
are in attendance at a meeting in the library. Space is too limited to allow any
group's full records or files to be stored in the meeting room.
(;. Library furniture -The arrangement of the furniture is the responsibility of the group
using the room. The room must be left CLEAN and ORDERLY, with the furniture
returned to the original "Conference room" arrangement. The piaAe is Aever te l:le
reRieYeel freRi the meetiAg reeRi .
15
Formatted: Font color. Red, Strikethrough
111516wsa HC BOC Page 43
H. Library equipment -Use of the podium, projector p q able.
eei1:1i13A'leAt. is free and may be requested at the time the reservation for the room is
made. The library does not have personnel to assist groups with handling their
exhibits or equipment. The library cannot be held responsible for individual
equipment or materials left in the library. No tacks, nails, or tape may be used on
walls to hang pictures, posters, etc.
I. Smoking -Smoking is not permitted anywhere in the library facility.
J. Refreshments -The serving of refreshments is generally not encouraged. However,
light refreshments may be permitted. Application for an exemption must be
discussed with the director at the time the room is reserved.
RESERVING THE MEETING ROOM
11 111 r}f o l Qr y 011itl lJ,J' of t ~ J' meeting roo'T' c. n bf' rnerved onhri, via
the hbr, r'.I'. web,rte di ht!QJlhdrr>ett l1b_g_u1dc., corn ,.,d b_y clidrn on the tab I hill SilkS
"'Vleet,ng Room ' ~filllle~t~ a e revr. wed~ library staff ond custo:-ners ~viii Qe no~t1!1~d v1,1
~1a1I wheth!'r their r~uP_g _ba~ b_ee1.:_,1_pprq_v!.Q or g, 'lied Req_ue,_t<; !;an only be rnac!s:: _!!Q_lo
,ill ,a R1 J! d bullet po,it on frori 'C,
Ac_B._Advance reservations -A1313lieatieAs P Sl, •t c ns for use of the meeting room
are made in advance, on a first come -first served basis. They can be made over the
phone or in person, and a responsible party should leave his phone number at the
time he makes the reservation . Reservations will not be booked more than sixty (60)
days in advance. "-•.!. 1 J o 111, p t A
Bc-L__Publicity-The group distributing publicity for any meeting scheduled for the
meeting room must make the sponsorship of the program clear and include the
telephone number for the sponsoring group (NOT the library). Publicity must be
cleared at the library before it is released .
'MPPtmg Reem ' ReE1ues.ts <HE> re111ewed by ~~..mG-ru~temers w· .. be~
eA>dll '\'Reli=ler Hlt4f.FP[!Uest l:!a, bPl;'R d!)pHWeaOfON>l~~~~b+-~-Hf}W
1 rl19Alhs IA .l9VilACe,
* * *. *
Noncompliance -Any individual or organization not complying with the above
regulations may be denied the use of library facilities in the future.
Exceptions -Exceptions to these regulations will be considered by the Library Director
upon receipt of written request.
16
Formatted: Font color: Green
Formatted: Font color: Green
Formatted: Font color. Red, Strikethrough
Formatted: Font color. Red
Formatted: Font color. Green
Formatted: Font: 12 pt
Formatted: Font color. Red, Strikethrough
Formatted: Font color. Green
111516wsa HC BOC Page 44
APPENDIX II
DISPLAY OF POSTERS, PAMPHLETS, AND FLYERS
Because the public library is a forum for ideas and information it is desirable to permit
posters, pamphlets, and flyers to be displayed, whenever possible, in the designated display
areas.
A.
B.
C.
D.
E.
F.
Public posters, pamphlets and flyers will be displayed on a first come/first served
basis as space permits on library bulletin boards or spaces set aside for this purpose.
Materials other than posters, pamphlets, and flyers must be delivered to the library
personnel for permission to post.
Materials submitted should not exceed 8 Yi'' by 14" in size , although exceptions may
be requested of the library director.
Only one item will be posted per event or function. Posting is normally for two
weeks depending on the volume of requests.
As space is available, some limited advertising of baby-sitting, typing, lawn care , etc.
may be posted . Library staff permission must be obtained first.
Materials will not be posted if they:
a. would tend to incite or produce imminent lawless action
b. are obscene
c. are obviously false or contain misleading information
d . are defamatory
G. Any questions regarding this policy should be referred to the Library Director. Final
authority rests with the Director.
17
111516wsa HC BOC Page 45
APPENDIX Ill
SAFE CHILD PROCEDURES
Any unattended children (persons age 15 or younger) should be alerted before closing
time (about 15 minutes) to contact their parents and/or their rides so they will be picked up at
or before closing time.
If, upon leaving, a staff member notices any unattended child, he or she should verify
that the child has contacted its r L.J.L parents or ride. The staff member should await the
arrival of the child's ride. If, as a last resort, after an unreasonable length of time, and the
child's ride has not arrived, the staff member may call the Lillington police and brief that agency
on the situation. The staff member should await the arrival of the police; once the police have
the child in hand, the staff member may leave.
Library staff may not give rides to unattended children or leave them unattended
outside the library door until proper authorities have arrived to handle the situation. Calling the
authorities is a last resort and unreasonable length of time is determined by the library director.
CHILD LEFT UNATTENDED
4
A. An unattended child who appears lost or frightened should be comforted by library
staff.
B. If the staff is unable to resolve the situation, the librarian in charge should be called.
C. The librarian in charge should try to identify and locate the parents or responsible
adult.
1. Ask the child if he knows which area his parent(s) planned to visit
2. Walk the child to that area. If the parent is not there, take the child around the
building until the parent is located.
3. When the parent is located, explain the library's policy concerning an
unattended child
If the parent is not found in the building, contact law enforcement officials and
take the child to the Children's Department to await the arrival of the law
enforcement official. This step is intended to be used as a last resort.
RemQY.~ D.iiruptive Child Procedures from Safe Child Procedure~ Afldep_D1sruptive Child
Procedures to A2Pfil!dix \!.,_ Disruptive Behavior ProceduresDl!iRUPTIV~ l"MAVIOR
D1m1pt1ve at.teRlled €~~-age&5e-Ye-l'\-Ol''f9t'flgef-,
Q. fell tl:!e clc!11tl to eeha.,,e
18
Formatted: Font color: Red, Strikethrough
Formatted: Font: 12 pt
Formatted: Normal, No bullet s or numbering
Formatted: Font color: Red
111516wsa HC BOC Page 46
1-#f}OO!' be~ continues, ffiffiffiHhe~-t4Af ~ (h110 ,s d1st1;1bmg others
#~~refuses or-1S-~t&-t~#le-ER+10-, <:~ the librarian m
cttarge who will ask Hie fan:i1lv t&-~
Ac D1srupt1ye wnattended child(reR)-age-a~ei:yetHlgf'fi
.J. +e#-tfle roild to beha•,e
~ Refet ~tH'F1e-At~~ as
o.itlinec:l
Ac 01srupt1ye chtls aged eight o, older (uncoritrollable beha,11or)
b Tell the El:i11d to behaYe
:!-+f~t~t"S-,~Yetne-f-rulaan-GriJWclfflffig-wt--l'l..~
l:ia•,e to lea¥e the bt11is1ng ~1n 1ess he bel:ia ... es at once.
:1-+i:the a,sruptiYe behav1orwnt1n1,1es after the WetrA1Ag , ,ss1,1e a i;)lfiRUPTIVli
81!WP.VIQR Cl+ATION (rep1od1,1ced 1n .'\priend111 ~t-J:!e.chilEI he 1s re€jllired ~
telephoRe {aRd speak w>tht,, ~-to-~-hemu-st-~~b~11ld1ng; sta·,«
~~-he-1S-mal;ll'g-t~phone call. -Mw~~~-ai+le
t~t.f:le.--lehl;y~-he.;,-t~~~-
~~t,ar~~agreed that the c.h1ld 15 to see himself home
~
-~ the parent has~-t&f)lflrnp the child 01 has
arranges for someone else -to-~rum~~-the CISRUPTf\11! 8~MJU'IQR
CITATION-to-the parent .lf.~c1rriyes w1th1n a reasonable lengtti of t,me,
&oll-~ Lillington Police Department (or rnun1c1pal PohC(I Department} as
~ 1n Appene1x ,v, pa13grapt. two
19
Formatted: Space After. 0 pt, Don 't add space
between paragraphs of the same style, Line spacing:
Mu ltiple 1.15 Ii
111516wsa HC BOC Page 47
APPENDIX IV.
DISRUPTIVE BEHAVIOR
nc1dents of unacceptab~ Qf~ay1or~s defined rn Appendix VI of the Se r yrce P~ qt_the
Harnett County Public .ibrary.._may result r.1 one or more of t he following acti ons
!_ Or, I ~armng
• Wr Uer1 WAl~E' DISRUPTIVE BEHAVIOR CITATION. ~end~ \/11;.
• Immediate d ,sm_~ssal or bann111R from !.'1~ library '" which the behavior occu<r1£.d
The pena ty w, I b;> decided by tlie ma,,a_gg_~nt ot tnE' ,rig v,aual library.
D ~, upt1ve behav.!Or meet_rl}g_ the crrtena of 1mm:,di_ate b.£.nnrng will be enforced at <111
H<1rriett Count_\:'. Puglic. Libraries and Aff ate L 1brar es The management of th.~_Brao_ch ~
• Send the patron.tlOIJY' letter
! Ci'<1nge th~ a .court 1Pformat1on to 111d cate that the patron 1s banned
~ lllotrfy each Affm;itt!-!P..r2 •_y
f!g_m_g__ved Disll!.l?tive Child Procedures fro"!.~~~ Child Procedur~
~d_!ied Disruruive Child Procedures to Append.~ '!...E..i~ptive Behavior Procedures
Q.1srupt1ve Ch1ldr_!;n
A Dis 1.1pt1ve attended ch direr l ~d s_eve,1 or younger
• Tell t he ch ild to behave
2 •f poor bel• w1or cont ues nf.Qrm 1re _pa,prit tnat tho>r• c h1 d 11ili_sturb ,g_otners
3 If the parent refuses or 1s .inable to control th~ child_._rnnt?ct the l:bra_r1an 1n
charge ~hQ w, ask the fam, y to lea~
Ji P1sruJJt1ve unattende9 £!Ld(r~1} aged sever o younger
1 _kl !_liP child tc:. behave
2 Refill to the £HILD LEFT Ul:IA TTEND_ED QQ.rt,.Qn of_th1s doCL,l']fl't ,ind Q. oce!:_g, ~
o_ytlined
(_ D1sr.ipt1ve child aged eight or oldn ilinLontrollabl~ be~ av,Q!J_.
1 Tell the child to_ behc!V!'.
2 Jiyncontrollab1e behav,o_r continues, g ive the chrld an oral w<Jrr 11}g__!h~t he w,11
have \_o I~~ the building unless he behaves at once
3 •f 1~e disr1.,pt1ve h_ehav1or continues after the warnrng, issue a DISR!JPTIVE
BEHAYIOR CITATION [re_prorl ,,.. .. rt'" l\ppeng12$._ '{!1.!.EJ! the chi ld he 1s reg_L ed to
20
Formatted: Space After. 0 pt, Don't add space
between paragraphs of the same style, Line spacing:
Multiple 1.15 Ii
Formatted: Font color. Custom Color(RGB(O, 153,0))
Formatted: Centered
Formatted: Font color. Custom Color(RGB(O, 153,0))
Formatted: Font: 12 pt. Font color. Custom
Color(RGB(O, 153,0))
Formatted: Font color. Auto
Formatted: Font color. Custom Color(RGB(O, 153.0))
Formatted: Font color. Custom Color(RGB(O, 153,0))
Formatted: Centered
Formatted: Font color. Custom Color(RGB(O, 153,0))
Formatted: Indent: First line: 0.5"
111516wsa HC BOC Page 48
tele_phone .[!!nd speak with) a parent g> report lit-' m., ,t P_d~llif bu,ldl!)g,_ st.:1y
w,tr tt>~ child whrle he •1.l!Eh. 1&.the p l">QIJi ca ll Afte, the C.!! ,_g_o w ,tt> ti-,, c h1ld
!Q. the obby where he 1s to do OPe of two th,~
iL .llJ!.tl2£ bu jl T1_g_1f the _pa•ent has ag_reed that the er d s to see h11"Yl~el• homr
~Ion£>
!L W~ ! ~ the P·l!fil"•t ,f th!1.Qarent hc1s agreec! tQ..1J1c1< 1..r, the~~ Id o ra~
arrangeif for some_g'le> else to p.rk.h. 'Tl t.p_ ~,~e tre DISRUPTIVE BEHAVIOR
CITATION to the_QMert 1r no onr arr,ves w1th1r, a ·eason!t?le ength o f t1111e1
c, II the L' 'u•_g_ton Po ~£> Dcpartme'l• {.9r rl'.J'lK1~I P ,, Lf: Deportment) as
out 'led 1r Appt>n_g1x_!Y._parc1graph two
21
111516wsa HC BOC Page 49
APPENDIX OF FORMS
This page intentionally left blank.
22
111516wsa HC BOC Page 50
REQUEST FOR PURCHASE CONSIDERATION
TITLE:
AUTHOR :
PLEASE CIRCLE ONE FROM EACH LINE :
ADULT LE VEL JUVENILE LEVEL
FICTION NONFICTION
PUBLISHER:
PR ICE: COPYRIGHT DATE :
SOURCE OF INFORMATION (Please tell us where you heard about this book):
BOOK'S SUBJECT:
YOUR NAME :
YOUR ADDRESS:
PHONE NUMBER:
ANY COMMENTS :
23
111516wsa HC BOC Page 51
PATRON'S REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
PLEASE READ THE MATERIALS SELECTION POLICY FOR THIS LIBRARY.
Title:
Is this a book? magazine? other (specify)?
Author:
Publisher: Date:
Request initiated by (your name):
Address: Telephone:
City: County/State:
Do you represent: yourself an organization
Name of organization (if applicable):
1. To what in the work do you object? Please be specific.
2. Did you read, view, or hear the entire work?
If no, what parts?
3. What do you feel might be the result of reading, viewing, or hearing this work?
4. For what age group do you recommend this work?
5. Is there anything good about the work?
6. Are you aware of the judgment of this work by literary critics?
7. What do you believe is the theme of this work?
8. What would you like your library to do about this work?
9. In its place, what work would you recommend that would convey as valuable a picture and
perspective of the subject treated?·
24
111516wsa HC BOC Page 52
GIFT FORM
I/ We hereby transfer and deliver all of my/ our rights, title, and interest in and to the property
described below to the Harnett County Public library as an unrestricted gift, along with whatever
literary rights I/ We may possess to this property.
Dated this day of 20 __
1. Signature
Address
2. Signature
Address
3 . Signature
Address
The Harnett County Public Library hereby accepts and acknowledges as an unrestricted gift the
collection o r item(s) described below and agrees to administer it/them in accordance with its
establi shed policies .
Dated this ________ day of __________ ~ 20 __ .
Accepted by:
Signature
Title
Description of the collection: ________________________ _
25
111516wsa HC BOC Page 53
FORM LETTER FOR GIFTS
Dear ________ ~
This letter acknowledges with appreciation your gift of ___________ to the
Harnett County Public library.
The district director of the U.S. Treasury Department, Internal Revenue Service in Greensboro,
NC has advised us that contributions made for exclusively public purposes are deductible by donors in
computing their taxable net income in the manner and to the extent provided by Section 170 in the
Internal Revenue Cod e. However, the library cannot apprais e gifts.
According to the information provided by you, the value of your gift of ______ to our
library is . As with any tax matter we recommend that you consult your tax advisor
about the deductibility of your charitable contributions.
You should retain this letter as proof that we received your gift of books.
Thank you again for your generosity and interest in the perpetuation of library services to our
patrons.
Sincerely,
26
111516wsa HC BOC Page 54
DISRUPTIVE BEHAVIOR CITATION GIVEN TO PATRONS WHO ARE IN VIOIATION OF THE LIBRARY'S
POLICIES AND PROCEDURES
BE SURE THAT YOU READ AND COMPLY WITH THE POLICIES OF THIS LIBRARY SYSTEM
You were given this warning because a patron has made a complaint or a staff member has observed that
you are not complying with the Library's Disruptive Behavior Policy.
If you continue to ignore the policy, you will lose your library privileges and may be asked to leave the
li brary.
First citation -penalty period of 1 month
Second citation -penalty period of 3 months
Third citation -penalty period of one calendar year, OR discretion of the Library Director
Description of disruptive behavior:-----------------------~
Name:----------------------------------'
Date :------------· Length of penalty: ______________ ~
Employe e: ______________ __.. Director:--------------'
(Employee: Make a copy for the patron and file original with Director)
27
111516wsa HC BOC Page 55
Harnett
COUNTY
NORTH CAROLINA
HARNETT COUNTY
PERSONNEL
ORDINANCE
111516wsa HC BOC Page 56
ARTICLE I. ORGANIZATION OF THE PERSONNEL SYSTEM
Section 3. Definitions (Listed Alphabetically)
The following definitions shall be applied to the entirety of this policy wherever such
words are used. The definitions found below shall be binding on all Harnett County
employees without exception.
Employee:
&_Full-Time Permanent Employee:
1. Permanent: A person appointed to a particular position, designated as
full-time by the BOC, to perfonn duties and responsibilities required on a
continuous and probably annually recurring basis. Such an employee's
average work week will total 40 hours. Such an employee will have
completed a probationary period to the satisfaction of the Supervisor or
Department head and is entitled to all appeal rights and benefits afforded
to them under this policy proportionate with the number of hours worked.
2. Limited Service: Any employee whose service is intended to be of limited
duration but who work a normal workweek, not to exceed 12 months or in
the case of a grant, the grant period. This definition excludes individuals
supplied under contract by an outside agency. Such an employee is
ineligible for any County benefits except holiday leave and retains no
appeal rights under this policy, but may have those employee benefits
mandated by federal or state law.
B. Part-Time Employee:
1. Permanent: Any employee who is appointed to a particular position for
which the average work schedule is less than 29 hours per week or not
more than 129 hours per month. Such an employee is ineligible for any
County benefrts (including no health benefits nor holiday pay) and retains
no appeal rights under this policy, but may have those employee benefits
mandated by federal or state law.
A-,2 . Limited Service: Any employee who is appointed to a particular
position and whose service is intended to be of limited duration and who
work less than the normal workweek . Paid interns who are employed for
a limited duration fall under this category. Such an employee is ineligible
for any County benefits (including no health benefits nor holiday pay) and
retains no appeal rights under this policy, but may have those employee
benefits mandated by federal or state law.
B-,C . Probationary Employee: A person appointed to a particular position,
designated as full-time by the BOC, to perform duties and responsibilities
required on a continuous and probably annually recurring basis who has not
completed the probationary period. Such employees do not have appeal rights.
G-c _D_. __ Part Time Emf:)loyees : Any emf:)loyee who is af:)f:)Ointed to a !:)articular
f:)Osition for which the a•,erage work schedule is less than 29 hours f:)er week or
no more than 129 hours f:)er month. Such an emf:)loyee is ineligible for any
County benefits ( including no health benefits nor holiday f:)ay) and retains no
af:)f:)eal rights under this f:)olicy , but may have those emf:)loyee benefits mandated
by federal or state law.
---i Formatted: Normal
---i Formatted: Indent: left: O", Right: O"
+--{ Formatted
---i Formatted
111516wsa HC BOC Page 57