100316a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
October 3, 2016
I . Call to order -Chairman Jim Burgin
9:00 am
2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax rebates, refunds and releases
D. Hamett County Sheriffs Office requests approval to accept a grant in the amount of
$22,240 from the FY 16 Edward Byrne Memorial Justice Assistance Grant Program.
The funds will be used to purchase data storage and/or other IT equipment and/or
other investigative equipment to support the Sheriffs Office needs. There is no local
match required.
E. Hamett County Sheriffs Office requests approval ofresolution awarding Sergeant
James Gunter his service weapon upon his retirement.
F. Harnett County Sheriffs Office requests approval ofresolution authorizing
disposition of six surplus motor vehicles previously used by the Sheriff's Office to
the Central Carolina Emergency Services Training Center.
G. Harnett County Public Utilities requests award of construction bid for the Dupree
Farms Waterline Extension Project to Herring-Riverbark, Inc. from Kinston , N C in
the amount of $85 ,950. The award is contingent upon the receipts of several permits
before construction can begin and is time sensitive due to the grant conditions.
H. Hamett County Veterans Treatment Court -Authorization to receive from Joint Adult
Drug Court Grant Program funds in the amount of$969,l 10.89 from SAMHSA and
$397,006.58 from BJA for a combined amount of$1 ,366,l l 7.47.
I. Hamett County General Services Community Development in partnership with
Harnett County Public Utilities requests approval of a water access program for low
to moderately low income (LMI) homeowners in Hamett County. This program,
administered by Community Development, allows approved LMI families access to
water by waiving the water tap fee ($1 ,800) only, but does require homeowners to
complete the connection to their home at the homeowner's expense. Additional costs
may include permit fees , water lines from tap to home, and deposits.
J. Hamett County Human Resources requests approval to amend the Personnel
Ordinance: Article IV. Recruitment and Employment; Section 3. Recruitment and
Advertisement.
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K. Harnett County Human Resources requests adoption of the proposed bylaws for the
Hamett County Employee Benefits Committee.
L. Harnett County Engineer, Solid Waste, requests approval to accept $31,000 in DEQ
grant monies for the purchase of two self-contained compactors.
M. Hamett County Cooperative Extension requests approval to accept 2016-2017
contract amendment in the amount of $3 ,600 with Harnett County Workforce
Development WIOA Program. This contract agreement includes having Extension 's
Community Rural & Development Agent provide readiness training to Harnett
County Workforce Development Young Adults & Youth (14 -24) who are enrolled
in the Workforce Innovations & Opportunity Act Youth Program.
N. Administration requests approval of the Hamett County 2017 Holiday Schedule
0. Harnett County Finance Officer requests approval of the addition of four new Deputy
Sheriff Positions, (PSN 248, Grade 66) and three new Senior EMT Paramedics (PSN
490, Grade 59). These positions will become effective January 1, 2017. These
positions were requested as part of the 22016-2017 Fiscal Year to allow the two
departments to meet the citizens needs during periods of high call volume.
P. Administration requests approval of pricing for parcels in the Brightwater Business
Park and Brightwater Science & Technology Park. Hamett County currently contracts
with Avison Young as our commercial broker who provided the following pricing:
Retail Parcels (proposed lots 4, 5, 6, 7, 11, 12, 15, 16) -$175,000 to $230,000 per
Acre; Medical or Retail Parcels (proposed lots 2, 8, 9, 10 , 13 & 14) -$150,000 to
$230,000 per acre; and Other Parcels (proposed lots 17-25)-$150,000 to $200,000
per acre
Q. Administration requests approval of pricing for parcels in the Western Harnett
Industrial Park. Hamett County currently contracts with Avison Young as our
commercial broker who provided the following pricing: Lots 1-18 -$35 ,000-
$40,000 per acre.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each
presentation
6. Appointments
7. Public Hearing regarding the refinancing of annual debt of up to $1,266,510 by Erwin Fire
and Rescue Squad Inc. Hamett County Emergency Services, on behalf of Erwin Fire and
Rescue Squad, Inc. requests approval of a resolution authorizing and approving the
refinancing of annual debt following the public hearing.
8 . County Manager's Report -Joseph Jeffries, County Manager
9. New Business
10. Closed Session
11. Adjourn
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Agenda Item __ J../.&-..--'B_'--__
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by fhe Governing Board of the County o f Harnett. Norfh Carolina. Iha! the following amendment be made lo
the annua l bud get ordinance for the fiscal year ending June 30. 2017
Section 1. To amend the General Fund .JCPC Psychological Services, the appropriations ore to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l l 0-5899-420-32 -64 JCPC Healthy Choice s $4 .000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l l 0-0000-33 4-4 l -08 He a lthy C h oices $4.000
EXPLANATION: To budget JCPC Psychological Services funds awarded for FY 2016-2017.
APPROVALS :
Dept Head (dale)
rk to the Board. and to t he Budget O f ficer and the
Adopted ___________________ _
Margaret Regino Wh eeler. Jim Burgi n, Chairma n
Clerk l o the Board Harnett County Board of Commission ers
100316a HC BOC Page 24
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode to
the annual budget ordinance for the fiscal year ending June 30, 2017
Section 1. To amend the General Fund ,JCPC Healthy Choices, the appropriations a re to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
11 0-5899-420 -32-6 4 JCPC Healthy Choices
REVENUE
CODE NUMBER DESCRIPTION OF CODE
l l 0-0000-334-41-08 Healthy Choices
EXPLANATION: To budget JCPC Healthy Choices funds awarded for FY 201 6-2017.
APPROVALS :
Dept Head (date)
Section 2. Copies of this budget amendment sh all be f
Fin ance Officer for their direction.
Adopted ___________________ _
Margaret Regina Wheeler.
Clerk to the Board
AMOUNT AMOUNT
INCREASE DECREASE
$56 ,756
AMOUNT AMOUNT
INCREASE DECREASE
$56,756
Jim Burgin. Chairman
Harnett County Board o f Commissioners
100316a HC BOC Page 25
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment
be made to the annual budget ordinance for the fiscal year ending June 30, 2017;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.32-26 Incentives $ 1,000.00
110-7600-441.32-68 Board Members $ 420.00
110-7600-441.33-50 Contracted Services (Misc) $ 150,000.00
110-7600-441.41-11 Telecommunic. & Postage $ 18,658.00
110-7600-441.41-13 Utilities I $ 2,000.00
110-7600-441.43-16 Maint & Repair -Equip $ 8,546.00
110-7600-441.55-12 Printing & Binding $ 4,174.00
110-7600-441.58-01 Training $ 7,875.00
110-7 600-441.58-17 Travel BOH $ 500.00
110-7600-441.60-33 Materials & Supplies $ 59,688.00
110-7600-441.60-36 Uniforms $ 1,000.00
110-7600-441. 60-46 Medical Supplies $ 21,000.00
110-7600-441.60-4 7 Food & Provisions $ 800.00
110-7600-441.60-53 Dues & Subscriptions $ 1,000.00
110-7600-441.64-25 Books & Publications $ 4,100.00
REVENUE I AMOUNT AMOUNT
CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399. 00-00 I Fund Balance Appropriated I s 280,761.00
EXPLANATION: Budget Amendment to ask for carryforward funds to add to lines that were cut during the
budget process, also purchase equipment that is needed in the clinics (exam tables, vital
sign monitor, non-fetal stress test machine, doppler baby heartbeat and new freezer for
vaccines, finish the scanning of patient charts, replace phone system in health dept per IT
Dept. recommendation.
AP:;rllw(L~/;;
Department Head (date)
Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wh ee le r,
Clerk to the Board
day of ,2016
\lOb 100316a HC BOC Page 26
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431 -74-74 Capital Outlay/Capital Outlay-equipment $579,000.00
531-9000-431 -74-73 Capital Outlay/Other Improvements $579,000.00
.REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION : Increase Capital Outlay to fund billing software purchase .
9 20 16
De
Section 2. Copie s of this budget amendment shall be furnishe to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler
Clerk to the Board
, 2016.
Jim Burgin, Chairman
Harnett County Board of Commissioners
100316a HC BOC Page 27
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2017;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.33-45 Contracted Services $ 3,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-334. 76-12 STD Prevention $ 3,000.00
EXPLANATION: Budget an additional $3,000 in the contract line for STD testing.
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board , and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2016
Jim Burgin, Chairman
Harnett County Board of Commissioners
\ ll b 100316a HC BOC Page 28
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2017 :
Section 1. To amend the General Fund, Cooperative Extension program, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7326-465-60-33 Materials & Supplies 491
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331-73-26 Race to the Top 491
EXPLANATION: To decrease amount in budget to correspond with new contract amount.
APPROVALS :
;$rment Head (date)
Section 2. Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the
Budget Officer and the Fin ance Officer for their direction .
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
100316a HC BOC Page 29
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2016:
Section 1. To amend the Veterans Court Fund, appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-4403-441.35-77 Veterans Court $322,277
253-4404-441.35-77 Veterans Court $132,995
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
253-0000-331.88-03 Veteran's Court -SAMHSA $322,277
253-0000-331.88-04 Veteran's Court -BJA $132,995
EXPLANATION: To setup the budget for the Veteran's Court grant awarded by the Substance Abuse & Mental
Health Services Administration (SAMHSA) and Bureau of Justice Assistance US Department of Justice (BJA). Thi s
grant will be for a three year period and will expire October, 2019. This amendment represents the funding for
the FYE 2016.
APPROVALS:
Department Head (date)
Section 2. Copies of this budget amendment sha ll be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
100316a HC BOC Page 30
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100316a HC BOC Page 31
Agenda Item L/ -D
Board Meeting
Agenda Item
MEETING DATE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program
REQUESTED BY: Sheriff's Office
REQUEST:
The Sheriffs Office request permission to accept a grant to the Office of Justice Program
under the FY 16 Edward Byrne Memorial Justice Assistance Grant Program. The Grant
amount is$ 22 ,240.00. The funds will be used to purchase data storage and/or other IT
equipment and/or other investigative equipment to support the Sheriff's Office needs. There
is no local match required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U:\My Documenls\20 16 Edward Byme\2 016 Edward Byrne Agenda request.doc
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100316a HC BOC Page 32
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 :
Section 1. To amend the General Fund , Sheriff's Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5103-(new) 2016 Edward Byrne Grant 22,240.0
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-(new) 2016 Edward Byrne Gr ant 22,240
EXPLANATION:
To set up the 2014 Edward Byrne Memorial Ju stice Assistance Grant (no county match). These funds will be used
to purchase mobile computer, CAD software and Mapping software for patrol deputies. This
equipment/software will enable deputies to respond to calls and to complete other t asks more efficiently.
APPROVALS:
~~ '%,~It.
Department Head (date) Finance Officer (date) County Manager (date)
Section 2 . Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the
Budget Officer and the Fi n ance Officer for their d irection.
Adopted this day of
Margaret Regina Daniel,
Interim Cl erk to the Boa r d
I 2016 .
Jim Burg in, Chairman
Harnett County Board of Commissioners
100316a HC BOC Page 33
Office of Justice Programs
September 7 , 2016
Mr. Joseph Jeffiies
County ofHarnen
P.O. Box 759
Lillington , NC 27546
Dear Mr. Jeffries :
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington. D.C. 2053/
On behalfof Attorney General Lorena Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -Local
Solicitation in the amount of $22,240 for County of Hamett.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit fi ndings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
Program Questions, Tamaro White, Program Manager at (202) 353-3503 ; and
Financial Questions, the Office of the Chieffinancial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@ usdoj.gov .
Cong ratulations, and we look forward to working with you.
Sincerel y,
•• #' #-··· ,._
Denise O'Donnell
Director
Enclosures
100316a HC BOC Page 34
September 7, 2016
Mr. Joseph Jeffries
County of Hamett
P.O. Box 759
Lillington , NC 27546
Dear Mr. Jeffries:
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
U.S. Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY : (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
Congratulations on your recent award. l.n establishing financial assistance programs, Congress linked the receipt offederal funding to
compliance with federal civil rights laws . The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal c ivil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients offinancial assistance from the DOJ prohibit di scrimination on the basis ofrace, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the deli very of services or benefits. A federal
law also prohibits recipients from di scriminating on the basis of age in the delivery of services or benefits .
In March of 2013 , President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VA WA) by including a nondiscrimination grant condition that prohibits di scrimination based on actual or
perceived race, color, national origin, religion , sex, di sability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October I, 2013. lbe OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VA WA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about/ocr/vawafaqs .htm .
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR inves tigates recipients that
are the subject of discrimination complaints from both individuals and groups . In addition, based on regulatory criteria, the OCR selects a
number ofrecipients each year for compliance reviews, audits that require recipients to s ubmit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards .
100316a HC BOC Page 35
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title Vl Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41 ,455 (2002). For more infonnation
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation, Equal Trea1ment for Faith-Based Organizations, 28 C .F.R. pt. 38, requires State Administering Agencies (SAAs) to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors .
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities . While faith-based organizations can engage in non-funded inherently religious activities, they must bold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http ://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S .C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VA WA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S .C. § I 3925(b)(13)) contain prohibitions against discrimination on th e basis of religion in employment. Despite these
nondiscrimination provi sions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by-
case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients ofFinancial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement G uidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/lJseolConviction_Advisory.pd( Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination . In light of the
Advisory, recipients s hould consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (I) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R pt. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)).
100316a HC BOC Page 36
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award ofless than $25 ,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form , which is available onlinc at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a government agency or private business and receives an award of$25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full-and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. instead, your
organization bas to maintain the Utilization Report on file and make it available for review on request. In addition , your organization has to
complete Section B of the Certification Form and return it to the OCR The Certification Form is available at
http ://www.ojp .usdoj.gov/about/ocr/pdfs/cert.pdf.
lfyour organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full-and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and subm it it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http ://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj .gov/about/ocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EE0submisson@usdoj.gov.
Meeting the Requirem ent to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due-process hearing, from a state or fe deral court or from a state or federal admin istrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance ofSubrecipients
SAAs must have s tandard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. lo addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the pol icies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http ://www.ojp.usdoj.gov/funding/other_requirements.btm .
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us .
Sincerely,
Michael L. A lston
Director
cc : Grant Manager
Financial Analyst
100316a HC BOC Page 37
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
I. RECIPIENT NAME AND ADDRESS (Including Zip Code)
County of Harnett
P.O. Box 759
Lillington. NC 27546
2a. GRANTEE IRSNENDOR NO.
103510006
2b. GRANTEE DUNS NO.
799829242
3. PROJECT TITLE
Technology Improvement
12. SPECIAL CONDITIONS
PAGE I OF 13
Grant
4. AWARD NUMBER: 2016-DJ-BX-1065
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AW ARD DATE 09107/2016
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AW ARD AMOUNT
10. AMOUNT OFTIIIS AWARD
II.TOTAL AWARD
10/01/2015 TO 09/30/2017
10/01/2015 TO 09/30/2017
7.ACTION
Initial
$0
$22,240
$22,24 0
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE A TI ACHED PAGE(S).
13 . STATLITORY ALITHORITY FOR GRANT
This project i s supponed under FYI 6(BJA -JAG) 42 USC 3750, et seq.
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Num ber)
16. 738 -Edward Byrne Memorial Justice Assistance Grant Program
15 . METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Denise O'Donnell
Director
17. SIGNATURE OF APPROVING OFFICIAL
~ I • ~ ;--' ,... •· 'i
GRANTEE ACCEPTANCE
18 . TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Joseph Jeffries
City Manager
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASS!FICATION CODES 2 1. RDJUGT0923
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNf
X B DJ 80 00 00 22240
--------------------'
OJP FORM 400012 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 400012 (REV. 4-88)
100316a HC BOC Page 38
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AW ARD CONTINUATION
SHEET PAGE 2 OF 13
Grant
PROJECT NUMBER 2016-DJ-BX-1065 AWARD DATE 09/07/2016
SPECIAL CONDITIONS
I. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this 2016 award from the Office of Justice Programs (OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 20 16 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded in 2014 or earlier
years), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the
award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or
after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the Office of Justice Programs (OJP) website at
hnp://ojp.gov/funding/Part200UniformRequirements.htrn.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from , the provisions of the Part 200 Uniform Requirements , the
recipient is to contact OJP promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The rec ipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently , the "2015 DOJ Grants Financial Guide"), including any updated version that may be posted during the
period of performance.
3. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successful ly
completed an "OJP financial management and grant adm inistration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January I , 20 15, will satisfy
this condition.
ln the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after --(I) the date ofOJP's approval of the "Change Grantee Contact" GAN (in the case ofa new
POC), or (2) tlte date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January I , 2015, will satisfy this condition.
A list ofOJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at hnp://www.ojp.gov/training/fints.htrn . All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fai ls to
comply with this condition. The recipient's failure to comply also may lead OJP to intpose additional appropriate
conditions on this award. .:,:,:-:f-:•:-:-:-: ::::::::{:::::::::
>•1~:~:~:~:::: .......... . . . . . . . . . ' :-:-:-:-[.:, :-: ::-: : '------------------------------------------------'--'--
OJP FORM 4000/2 (REV. 4-88)
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100316a HC BOC Page 39
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AW ARD CONTrNUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
4. Requirements related to "de minimis" indirect cost rate
PAGE 3 OF 13
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minim is"
indirect cost rate described in 2 C.F.R. 200.4 14(1), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements . The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
5. Requirement to report potentially duplicative funding
If the recipient currentl y has other active awards offederal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, ifso requested by DOJ
awarding agency , must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
6. Re quirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements re garding the System for Award Management (SAM),
currently accessible at http ://www.sam.gov. This includes applicable requirements regarding registration with SAM, as
well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on s ubawards ("subgrants") to first-tier s ubrecipients
(firs t-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipi ent) the unique entity identifier required for SAM registration.
The detail s of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at http://ojp.gov/funding/Explore/SAM.htm (Award conditio n: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here .
This special condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
7. All subawards ("subgrants") mu st have specific federal authorization
The recipient, and an y s ubre c ipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of an y subaward. Thi s condition applies to agreements that --for purposes of federal grant s
administrative requirements --OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are pos ted on the OJP web s ite at
http ://ojp .gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All s ubawards
("subgrants") must have spec ific federal authorization), and arc incorporated by reference here . . ........ . . . . . . . . . . . . . . . . . . . .
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. . · .· .·t· .·.·.·.·.· . . . · .· .·.·.·.·.·.·.· . . . . . . . . . . . . . . . . . . . . .
'------------------------______________________ .-_•___:•:._• ...... .
OJP FORM 4000/2 (REV. 4-88)
100316a HC BOC Page 40
U.S . Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NU MBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
PAGE 4 OF 13
8. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that --for purposes of
federal grants administrative requirements --OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $150,000)), and are incorporated by reference here.
9 . Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at http ://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here .
I 0. Compliance with applicable rules regarding approval , planning, and reporting of conferences, meetings, trainings , and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws , regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences .
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently , as section 3.10 of"Postaward Requirements" in the "2015 DOJ Grants Financial
Guide").
11. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of activities under this
award. The data must be provided to OJP in the manner (including within the timefrarnes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Re s ults Act (GPRA) and the GPRA Moderniz ation Act, and other applicable laws .
12 . OJP Training Guiding Principles .. · .· .· .· .·.·. t ••••••
I o O • ·.·.•.•,•,•.• <i:\i/: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~---------'-:~~~~~~:::~:~:~:~:~:\
Any training or training material s that the recipient --or any subrecipient ("subgrantee") at any tier --develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
a vailable at http ://ojp.gov/funding/ojptrainingguidingprinciples.htm.
OJJ> FORM 4000/2 (REV. 4-88)
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100316a HC BOC Page 41
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
13 . Effect of failure to address audit issues
PAGE 5 OF 13
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds , or may impose other related requirements, if (as detennined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews ofDOJ awards.
14 . The rec ipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
15 . Compliance with DOJ regulation s pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of28 C.F .R. Part 42 that relate to an
equal employ ment opportunity program.
16 . Compliance with DOJ regulation s pertaining to civil ri ghts and nondi scri mination -28 C.F.R. Part 38
The recipient, and an y subrecipient ("subgrantee") at any tier, must comply with all appli cable requirements of28
C.F.R . Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and
p ros pective program benefic iaries. Part 3 8 of28 C.F.R., a DOJ regulation, was amended effective May 4, 2016.
Among other things, 28 C .F.R. Part 38 includes rules that prohibit s pecific forms of discrimination on the basis of
religion, a relig ious belief, a refus al to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and s ubrecipient ("subgrantee") organizations that
e ngage in or conduct explicitly religious activities, as well as rul es and require ments th at pertain to recipients and
s ubrecipients that are faith-based or relig ious organizations.
The text of th e re g ulation, now entitl ed "Partnerships with Faith-Based and Other Neighborhood Organizations," is
available via the Electronic Code offed eral Regulations (currently accessible at http://www.ecfr .gov/cg i-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current"
data.
17 . Restrictions on "lobbying"
Federal funds may not be used by the recipient, or an y s ubrecipient ("subgrantee") at any ti er, either directly or
indirec tl y, to s upport or oppose the enactment, repeal, modification or adoption of any law, regulation, or policy, at any
level of government.
Should any question ari se as to whether a particular use offederal funds by a recipient (or subrecipient) would or
might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval o f OJP.
OJP FORM 4000/2 (REV. 4-88)
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. : ... : . : . : . : .... : . : .... . . . . . . . . . . . . . . . . . . . . · ...
100316a HC BOC Page 42
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
A WARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
18 . Compliance with general appropriations-law restrictions on the use of federal funds (FY 2016)
PAGE 6 OF 13
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2016, are set out at http ://ojp .gov/fuoding/Explore/FY2016-
AppropriationsLawRes trictions.htm , and are incorporated by reference here.
Should a question arise as to whether a particular use offederal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval ofOJP.
19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal , employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award --(I) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation oflaws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under thi s award should be reported to the
OIG by--(I) mail directed to : Office of the Inspector General, U.S . Department of Justi ce, Investigations Division ,
950 Pennsyl vania Avenue, N .W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj .gov; and/or (3)
the DOJ OIG hotlin e: (contact information in Engli sh and Spanish) at (800) 869-4499 (phone) or (202) 616-9881
(fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
OJP FORM 4000/2 (REV. 4-88)
100316a HC BOC Page 43
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDJ110NS
20. Restrictions and certifications regarding non-disclosure agreements and related matters
PAGE 7 OF 13
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, lo contravene
requirements applicable to Standard Fonn 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
I. In accepting this award, the recipient-·
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otheiwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or othenvise restrict ( or purport to prohibit or restrict), reporting of waste, fraud ,
or abuse as described above, it will immediately stop any further obligations of award funds , will provide prompt
written notification to the federal agency making this award, and will resume (or pennit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. 1 f the recipient does or is authorized under this award lo make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that-·
( 1) it has detennined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaw ard ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or bas required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict ( or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otheiwise bas an adequate factual basis, to support this representation; and
b . it certifies that, if it teams or is notified that any subrecipient, contractor, or subcontractor entity that receives fund s
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict ( or purport to prohibit or restrict), reporting of waste, fraud , or abuse as described above, it will
immediately slop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2 (REV. 4-88)
100316a HC BOC Page 44
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NU MBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
21. Compliance with 41 U .S.C . 4712 (including prohibitions on re prisal; notice to employees)
PAGE 8 OF 13
The recipient must comply with, and is subject to, all applicable provisions of 41 U.S .C. 4712, including all applicable
provisions that prohibit, under specified circumstances, discrimination against an employee as repri sal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste o f federal funds,
an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a
v iolation oflaw, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and re medies under 41 U.S.C. 4712.
Should a question arise as to the applicability of th e provisions of 4 1 U.S. C. 4 712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
22 . Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driv ing any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and condu ct education, awareness , and other outreach to decrease
crashes caused by dis tracted drivers.
23. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO o n all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits . The recipient agrees to provide to BJA and OCFO a ll documentation necessary to
complete monitoring tasks, including documentation related to any s ubawards made under this award. Further, th e
reci pient agrees to abide by reasonable deadlines set by BJA and OCFO for providing th e requested doc uments.
Failure to cooperate with BJA's/OCFO's g rant monitoring activities may re sult in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds ; referral to th e Office of the In spector General for audit review; designation of the rec ipient as a DOJ High Risk
g rantee; or termination of an award(s).
24. Program income (as defmed in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Fin ancial Report, SF 425.
25. In order to promote information s haring and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information S haring lnitiative
(DOJ's G lobal) g uidelines and recommendations for thi s part icul ar grant. Grantee shall conform to the G lobal
Standards Package (GSP) and all constituent elements, where appli cable, as described at:
http://www.it.ojp.gov/gsp__grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
26. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such system s shall employ, to the extent
poss ible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the -====•==....,-==--=-,J
functionality ofan existing or proposed IT syste m. < ____ ...;------·-"
OJP FORM 4000/2 (REV. 4-88)
100316a HC BOC Page 45
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
PAGE 9 OF 13
27. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, C riminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable.
Should OJP determine 28 C .F.R. Part 23 to be applicable, OJP may, at its discretion, perform aud.its of the system, as
per the regulation . Should any v iolation of28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S .C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds .
28. Grantee agrees to comply with the requirements of28 C.F.R. Part 46 and all Office of Justice Programs polic ies and
procedures regarding the protection of human research subjects, including obtainment of In stitutional Review Board
approval , if appropriate, and subject informed consent.
29. Grantee agrees to comply with all confidentiali ty requirements of 42 U.S.C. section 3789g and 28 C .F .R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees , as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of28 C.F.R. Part 22 and, in particular,
section 22.23.
30. Award recipients must verify Point ofContact(POC), Financial Point of Contact (F POC), and Authorized
Represen tative contact infomiation in GMS, including telephone number and e-mail address . If any information is
incorrect or has changed, a Grant Adjustm ent Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
3 1. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these funds who is a t ask force commander, agency executive, task force officer, or othe r t ask force
member of equivalent rank, wi.11 complete required online (internet-based) task force training. Additionall y, all future
task force members are required to complete this training once during the life of thi s award, or once every four years if
multiple awards include this requirement. The training is provided free of charge online through BJ A's Center for Task
Force Integrity and Leadership (www.cttli.org). This training addresses task force effectiveness as well as other key
issues including p rivacy and c ivil liberties/rights, task force performance meas urement, personnel selection, and task
force oversight and accountability. When BJA funding s upports a task force , a task force personnel roster should b e
compiled and maintained , along with course completion certificates, by the grant recipient. Additional inform ation is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
32. The recipient agrees to participate in BJA-sponsored training events, techni cal assistance events, or conferences he ld
by BJA or its des ignees, upon BJA's request.
33 . Approval of this award does not indicate approval of any consultant rate in excess of$650 per day. A detailed
justification must be submitted to and approved by the Office of Jus tice Programs (OJP) program office prior to
obligation or expenditure of such funds.
<
OJP FORM 4000/2 (REV. 4-88)
J
100316a HC BOC Page 46
U.S. Deparnneot of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/0712016
SPECIAL CONDITIONS
PAGE JO OF 13
34. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds , either directly by the grantee or by a subgrantee. Accordingly , the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. lfit is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds . That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds , this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a I 00-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places ;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine metharnphetarnine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation ofan Environmental
Assessment and/or an Environmental Impact S tatement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj .gov/BJA/resource/nepa.html , for programs relating to metharnphetamine laboratory operations.
Application ofThis Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
35. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing
account.) The fund , including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90
days thereafter. Any unobligated or unexpended funds , including interest earned, must be returned to the Office of
Justice Programs at the time of closeout.
36. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program.
37. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model , from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (http://oij .gov). In addition , ballistic-resistant and stab-resistant body armor purchased must be A.merican-
made. The latest NU standard information can be found here : http ://www.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
OJP FORM 4000/2 (REV. 4-88)
100316a HC BOC Page 47
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
PAGE II OF 13
38. The recipient agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with
JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used b y
the agency for body armor. There are oo requirements regarding the nature of the policy other than it be a mandatory
wear policy for all uniformed officers while oo duty.
39. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
0MB circulars, and guidelines, including the DOJ Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight ofsubrecipieot spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of s ubawards under this award.
40. The recipient agree s that funds received under this award will not be used to supplant State or local funds , but wilJ be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
4 I . Award recipients must submit quarterl y Federal Financ ial Reports (SF-425) and semi-annual performance reports
through GMS (bttps://grants .ojp.usdoj.gov). Con s istent with the De partment's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, appl icants who receive funding under thi s solicitation must
provide data that m easure the results of their work. Therefore, quarterly performance metrics reports must be s ubmitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
informatio n on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required J AG reports by establis hed deadlines may result in the freezing of grant funds and future High Risk
designation.
42. Any la w enforcement agency receiving direct o r s ub-awarded J AG fundin g must s ubmit quarterl y accountability
m etrics data related to training that officers have received on the use of force , rac ial and ethnic bias, de-escalation of
conflict, and constructive engagem ent with the public.
43 . BJA strongly encourages the recipient to s ubmit annual (or more frequent) JAG s uccess stories. To submit a success
story, sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form .
If you do not ye t have a My BJA account, please register at https://www.bja.gov/profile.aspx. Once you register, one of
the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a
Success Story . Once reviewed and approved by BJA, all success s tories will appear on the new BJA Success Story web
page at https ://www.bja.gov/S uccessStory List.aspx.
44. Recipient understands and agrees that oward funds may not be used for items that are li sted on the C ontrolled
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without
explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval
for purchase or acquisitions may be accessed here: https ://www.bja.gov/funding/JAGControlledPurcbaseList.pdf
OJ P FORM 4000/2 (REV. 4-88)
J
100316a HC BOC Page 48
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
PAGE 12 OF 13
45. The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies
that acquire controlled equipment through Federal programs must adopt robust and specific written policies and
protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing
Standards includes policies on (a) Community Polic ing; (b) Constitutional Policing; and (c) Community Input and
Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to (a)
Appropriate Use of Controlled E quipment; (b) Supervision of Use; (c) Effectiveness Evaluation; (d) Auditing and
Accountability; and (e) Transparency and Notice Considerations. Upon OJP's request, the recipient agrees to provide
a copy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and
protocols.
46. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency
will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of I)
any federally-acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the
same category as the federally-acquired controlled equipment in the agency's inventory, regardless of source; and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here: https://www.whitehouse.gov/sites/default/files/docs/le _equipment_ wg_ final_report _ final.pdf
47. Recipient understands and agrees that failui;e to compl y with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
48. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed here: https://www.bja.gov/funding/JAGControlledPurchaseLi st.pdf.
49. Recipient understands and agrees that, notwithstanding 2 CFR § 200.3 13 , no equipment li sted on the Controll ed
Expenditure List that is purchased under thi s award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval , the acquiring LEA will
be required to submit information and certifications to BJA as ifit w as requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non-LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or
sale is finalized, the agency must obtain prior written approval from BJA. AU law enforcement-rel ated and other
sensiti ve or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in such di sposal.
50. Recipient understands that the initial period of availability of funds for this award is two years. Recipient further
understands that any requests for additional tim e for performance of this award, up to two additional years, will be
granted automatically, pursuan t to 42 U.S.C. § 375 l(f) and in accordance with current fiscal year solicitation. Requests
for additional time beyond a four year grant period will be subject to the discretion of the Director of the B ureau of
Justice Assistance .
<
OJP FORM 4000/2 (REV. 4-88)
J
100316a HC BOC Page 49
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-1065
AW ARD CONTINUATION
SHEET
Grant
AWARD DATE 09/07/2016
SPECIAL CONDITIONS
PAGE 13 OF 13
51. The recipient may not expend or draw down any award funds until : (I) it has provided to the grant manager for this
OJP award either an "applicant disclosure of pending appli cations" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program sol icitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient bas made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding (e .g ., budget modification, project scope adjustment),
( 4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and
(5) a Grant Adjustment Notice has been issued removing this special condition.
C
OJP FORM 4000/2 (REV. 4-88)
J
100316a HC BOC Page 50
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From:
Subject:
Orbin Terry, NEPA Coordinator
Incorporates NEPA Compliance in Further Developmental Stages for County of
Hamett
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a I 00-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used , for example, in office, household,
recreational , or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
th e preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see https://www.bja.gov/Funding/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
100316a HC BOC Page 51
U.S. Department of Justice
Office of Justice Programs
Bureau of Just ice Assistance
This project is supponed under FY l 6(BJA • JAG) 42 USC 3750, et seq .
1
1. STAFF COl'IT ACT (Name & telephone number)
Tamaro While
(202) 353-3503
1
3a. T ITL E OF THE PROGRAM
2016 Edward Byrn e Memorial Juslice Assistance Grant Program
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
PROJECT NUMBER
2016-DJ-BX-1065
Grant
I PAGE I OF
---------____ ,
2. PROJECT DIRECTOR (Name, address & telephone number)
Gary McNeil!
Major
I 02 East Front Street
Lillington, NC 27546-0399
(910) 893-0102
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
I, nTLEo,,.o,EC_T __________________________ ..,__ _______ ~---------1
Technology lmprovemeot
5 NAME & ADDRESS OF GRANTEE
Counly of Harnett
P.O . Box 759
Lillingron, NC 27546
r 7. PROGRAM PERIOD
FROM: 10/01/2015
1 9.AMOUNTOFAW~
S 22,240
11. SECOND YEAR'S BUDGET
TO: 09/30/201 7
8 . BUDGET PERIOD
FROM: 10/01 /2015
10. DATE OF AWARD
09/07/2016
TO 09/30/2017
12. SECOND YEAR'S BUDGET AMOUNT
e----------------------------l----------------------------
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
1 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assislance Grant Program (JAG) allows stares and units oflocal government, including tribes. to suppon a broad range of
acti viues to preven1 and comrol crime based on their own state and local needs and conditions. Grant funds can be used for stale and local initiatives, technical
assistance, training, personnel , equipmenl, supplies, contractual suppon, and information systems for criminal justice, including for any one or more of the
following program areas: I) law enforcement programs; 2) prosecution and coun programs; 3) prevention and educa1ion programs; 4) corrections and community
corrections programs; S) drug 1reaunem and en forcement programs; 6) plam,ing, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation)
The grantee will use this 2016 JAG award 10 purchase law enforcement equipment. The project goals are to enhance police lechnology and officer safety through the
replacemenl of necessary equipment. NCAINCF _J
L ----
OJP FORM 4000/2 (REV 4-88)
100316a HC BOC Page 52
Board Meeting
Agenda Item
Agenda Item 4 -E
MEETlNG DATE: November 21, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award (sale) of Service weapon
REQUESTED BY: Sheriff Coats
REQUEST:
Sheriff Coats request to award a Glock Model 22, 40 Caliber, Serial number CPT621 for one
dolar ($ 1.00) to Sergeant James Gunter upon his retirement from the Hamett County
Sheriffs Office.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
F :\20 16 20 17\Agenda award service weapon to Sgt David West.doc
I of I
P age
100316a HC BOC Page 54
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, James F Gunter , began his Harnett County Law
Enforcement career on August 18th 2000; and
WHEREAS, after sixteen years of distinguished service to
Harnett County, James F Gunter will retire; and
WHEREAS, according to No r th Carol i na General Statute 14 -402
and 14 -409.1 , proper permits have been obtained (as attached) in
order to receive the side arm.
NOW , THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that James F Gunter be awarded the following service
side arm for one d ollar ( $1. 00) . Glock Model 22 Serial Number
CPT62 1.
Duly adopt ed t his day of , 20 -------
HARNETT COUNTY BOARD OF COMMISSIONERS
Chairman
ATTEST :
Clerk to the Board
100316a HC BOC Page 55
Board Meeting
Agenda Item
Agenda Item _Y_L.-___JfL----
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Donation of Couty vehicles to CCCC
REQUESTED BY: Sheriff Coats
REQUEST:
See attachment
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
F:\2016 2017\Agenda award service weapon to Sgt David West.doc
I of I
Page
100316a HC BOC Page 56
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
RESOLUTION AUTHORIZING
DISPOSITION OF PERSONAL PROPERTY
WHERAS, County of Harnett (the "County") owns the following motor vehicles, utilized by the Harnett County
Sheriff's Office in connection with its public safety function:
YEAR MAKE VIN
2009 Dodge 2B3KA43V79H608869
2009 Dodge 2B3KA43V49H6D8862
2009 Dodge 2B3KA43V89H608864
2009 Dodge 2B3KA43V19H608866
2009 Dodge 2B3KA43V29H608861
2009 Dodge 2B3KA43V79H608872
WHEREAS, such vehicles are now obsolete and surplus to the needs of the County;
WHEREAS, said vehicles have little of any, value on the open and public market;
WHEREAS, Central Carolina Community College("CCCC"), located in Lee County, could utilize such vehicles for
training purposes at its Emergency Services Training Center, said Center is often used by various local governments
jurisdictions within Harnett County for training purposes.
WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the
citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law
enforcement personnel equipment to be used for training purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett
County Sheriff shall be and is hereby authorized and directed to take any such actions as might be necessary and
advisable to transfer the above-referenced vehicles to Central Carolina Community College, without consideration,
pursuant to the provisions of North Carolina General Statute 153-176.
Duly adopted this the __ day of ______ 2016.
County of Harnett
Jim Burgin, Chairman
Harnett County Board of Commissioners
ATIEST:
(SEAL)
Margaret Regina Wheeler, Clerk
100316a HC BOC Page 57
September 22 , 2016
Overview
Office of the Sheriff of Harnett County
Sheriff Wayne Coats
www .harnettsheriff.com
The Harnett County Sheriff's Office will be once again re-al igning and reducing some of the older vehicles
in the fleet. All of the excess vehicles identified below were removed from the inventory due to age and
excessive miles.
The remaining vehicles, 2009 Dodge Chargers, are beginning to absorb costly repairs in order to continue
use. Prospective sales to other agencies are very limited. These vehicles have very little value for resale ,
are partially roadworthy, and in excess of 159,000 miles and are not benefitting the county by remaining
on the books . The partially equipped emergency equipment existing on the vehicles are part of the "strobe
and separate siren , light control system". The equipment (over 7 years old) is no longer on the market and
serve very little resale value to the Law Enforcement community .
Proposal:
Donate the following veh icles complete with partially installed Emergency Equipment to Central Carolina
Community College for the purpose of Law Enforcement Training .
$2,219.00 $782.00 $3001.00
2B3KA43V49H608862 2009 $2,219.00 $782.00 $3001.00
2B3KA43V89H608864 2009 $2,219.00 $782.00 $3001 .00
159857 2B3KA43V19H608866 2009 $2,219.00 $782.00 $3001.00
135739* 2B3KA43V29H608861 2009 $2,219.00 $782 .00 $3001.00
163944 2B3KA43V79H608872 2009 $1,119 .00 $ $1,119.00
Red in color with asterisk ind icate veh icle was developing transmission problems and was removed from
service.
Total value $16,124.00
Any questions concerning the above information, contact the undersigned at 910 893-0118.
Allen G Blanchette
Operations Sergeant
100316a HC BOC Page 58
Board Meeting
Agenda Item
Agenda Item 4 -G-
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Tentative Award of Construction Contract for Dupree Farms Waterline
Extension Project
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
Thi s is a formal request for the Board to tentatively award the constructon bid for the Dupree
Farms Waterline Extension Project to Herring-Rivenbark, Inc. from Kinston, NC in the
amount of $85 ,950. A copy of the certified bid tabulations and tentative recommendation of
award from the engineer is included for your review. The award i s contingent upon the
receipt of several permits before construction can begin and is time senstive due to the grant
conditions. The total project budget is estimated to be $132 ,000 and funding will consist o f
$125 ,000 from the NC Dept of Commerce and the re mainder o f$7,000 from HCDPU
reserves. Pl e ase place this item on the agenda at the next available Board meeting.
FINANCE OFFICER'S RECOMMENDATION :
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppDat a\Local\Mic rosoft\ Wi ndows\lNetCache\Content.Outlo ok\TPTEQC L V\Dupree Fa rm s Wate rlin e
Extens ion Con stru cti o n Award Agenda Requ est 9-26-16 .doc Page
I of 2 100316a HC BOC Page 59
I Dewberry·
September 23 , 2016
Mr. Steve Ward
Director
Harnett County Department of Public Utilities
700 McKinney Parkway
Lillington, NC 27546
RE: Letter of Recommendation for Tentative Award
Dupree Farms Water Main Extension
Dear Mr. Ward:
Dewberry Eng inee rs Inc.
2610 Wycliff Road , Suite 410
Raleig h, NC 27607
919.881 .9939
919.881 .9923 fax
www.dewberry.com
Bids for the Dupree Farms Water Main Extension were received on Thursday, September 22, 2016 at 2:00
pm at the Harnett County Department of Public Utilities Office located at 700 McKinney Parkway,
Lillington, NC. After declaring bidding closed, it was noted that four bidders had submitted bid proposals
for the project. Three of the four bidders were present for the bid opening.
Each of the four bid proposals were then opened and read aloud. Subsequent to the bid opening,
Dewberry Engineers Inc. (Dewberry) has reviewed and analyzed the four bids received . It is our opinion
that all four bidders submitted responsive, responsible bids. A summary of each base bid proposal is
provided below and the Certified Bid Tabulation is enclosed for your reference.
Bidder Location Total Base Bid
Herring-Rivenbark, Inc. Kinston, NC $85,950.00
Utilities Plus, Inc. Linden, NC $109,216-41
Sandhills Contractors, Inc. Sanford, NC $124,726.00
Sanford Contractors, Inc. Sanford, NC $169,304.80
The Dupree Farms Water Main Extension project will provide approximately 3,100 linear feet of 6-inch
water main beginning at the intersection NC 210 and Peardige Road and extending north along Pearidge
Road to the entrance to the Dupree Farms sweet potato packing facility. The water main extension is
required to provide a water service which will supply continuous demands to the Dupree Farms sweet
potato packing facility. The continuous demands are identified as being the domestic and brush was
demands and equate to approximately 60 gallons/minute.
Dewberry recommends a tentative award of this Contract for the Dupree Farms Water Main Extension
project to Herring-Rivenbark, Inc., the apparent low, responsible, responsive bidder on the bas is of the
base bid amount. The Contract award will be for the amount of $85,950.00. The tentative award should
include the following conditions:
1. Approval of NCDOT Encroachment Agreement;
2. Approval of NCDEQ Public Water Supply Section Authorization to Construct; and
3 . Approval of NCDEQ Land Quality Section Sedimentation and Erosion Control Permit.
Page 1 of 2
100316a HC BOC Page 60
Mr. Steve Ward
Dupree Farms Water Main Extension
Letter of Recommendation for Tentative Award
September 23 , 2016
This project is being funded by the NC Department of Commerce Rural Economic Development Division
($125,000.00) and Harnett County Department of Public Utilities ($7,000.00). The total funding
available from these sources for construction of the water main is $132,000.00. A summary of the
construction funding is provided below:
Total Construction Budget ....................................................... $132,000.00
Construction Contract (tentative award) ................................... (85,950.00)
Remaining Construction Budget Contingency .......................... $46,050.00
Should have you have any questions or comments, please call me at (919) 424-3770.
Sincerely,
Dewberry Engineers Inc.
Matthew B. West , P.E., LEED AP BD+C
Associate
Enclosures: Bid Tabulation
Cc: Ben Nuesmeyer, Harnett County
Shane Cummings, Harnett County
Nick Dula , Harnett County
Skip Green, Skip Green & Associates
P:\500 85235\Adm \Corresp ondenc'C\l..etters\2016.09.23 • Recommen da tion of Tentative Award Letter for Dupree Fann s Water Main.docx
I Dewberry· Pa ge 2 of 2
100316a HC BOC Page 61
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100316a HC BOC Page 62
09/09/2016 12 :0 1 FAX 9108144560 Ha rn e tt _Clerk_of_Court
Board Meeting
Agenda Item
Agenda Item __ 4-..1..._-_,AHL...L----
MEETING DATE: October 3, 2016
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Authorization to receive from Joint Adult Drug Court Grant Progra1n funds
in the amount of $969,110 .89 from SAMHSA and $397,006 .58 from BJA for a combined
amount ofSl,366,117.47
REQUESTED BY: Marsha Johnson, Clerk of Superior Court on behalf of Harnett
County Veterans Treatment Court
REQUEST:
Hamett Coiuny Veterans Treatment Court (aka District l lA Veterans Treatment Court)
would like authorization to receive from Joint Adult Drug Court Grant Program funds in the
amount of $969,110.89 from SAMHSA and $397,006.58 from BJA for a combined cost of
$1,366,117.47 to enhance the existing veterans treatment court that has operated in Hamett
Cowity since November of 2013 . These grant monies will enable the court to order mental
health and substance use disorder services for non-violent veterans in crisis who are unable to
utilize the Veterans Administration services, or have logistical challenges that prevents
compliance with VA services.
There are only 10 of these grants awarded across the United States and this court is extremely
fortunate to have received the grant award . This is a three (3) year grant and will expire on
October l> 2019. No county matching fwids required.
C:\Users\C42ML.I\AppDo.to\J..ocal\Microsoft\ Windows\Temporruy Internet
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100316a HC BOC Page 63
09 /09/2016 12 :0 1 FAX 9108144560 Harnett_Cle rk _of_Co ur t
Notice of Award
6JA Drug Court 2018 Issue Date: 08/3 1/2016
Department of Health and Hurnan Services
Substance Abuse and Mental Health Services Administration
Center for Substance Abuse Treatment
Grant Number; 1 H79TI026776-01
FAIN: TI026778
Program Director: Mark Teachey
Project Title: The Harnett county Veterans Treatment Court
Grantee Address
COUNlY OF HARNETI VETERANS
TReATMENT COURT
Harnett Cnty Courthouse • VTC Admin Office
301 West Cornellus Harnett Blvd
LIiiington. NC 275460008
Budget Period: 09/30/2016 -09129/2017
Project Period : 00/30/2016 -09/29/2019
Dear Grantee :
Business .Address
District 11A Veterans Treatment Court
Clerk of Couii
301 West Corr,elius Harnett Blvd
LIiiington , NC 27S46000S
The Substance Abuse and Mental Health Services Admin istration hereby awards a grant in the amount of
$322,277 (see •Award Calculation " In Section I and "Terms and Conditions• in Section Ill) to COUNTY OF
HARNETI VETERANS TREATMENT COURT in support of the above referenced project. This award Is
pursuant to the authority of 42 USC 3797u et seq . & 509 of the PHS Act as amended and is subject to the
requirements of th is statute and regulation and of other referenced. Incorporated or attached terms and
condit ions.
Award recipients may access the SAMHSA website at www.samhsa .gov {cl ick on "Grants ' then SAMHSA
Grants Management), which prov ides information relating to the Division of Payment Management
System, HHS Division of Cost Allocation and Postaward Administration Requ irements. Please use your
grant number for reference .
Acceptance of this award Jncludlng the "Terms and Conditions • is acknowledged by the grantee Whan
funds are drawn down or otherwise obtained from the grant payment system .
If you have any questions about this award, please contact your Grants Management Spec ialist and your
Government ProJeet Officer fisted In your terms and condltfons .
Sincerely yours.
Roger George
Grants Management Officer
OIYlslon or Grants Management
See additional information below
Page-1
~ 005/009
100316a HC BOC Page 64
09/0 9/2016 12:0 1 FAX 91 0814 4560 Harnett _Clerk_of _Co u rt
SECTION 1-AWARD DATA -1 H79Tf026778-01
Award Calculatlon (U .S. Dollars}
Salaries and Wages
Fringe Beneflts
Per..onnel Costs (Subtotal)
Supplles
Consortium/Contractual Cost
Travel Costs
Other
Direct Cost
Approved Budget
Federal Share
Curnulatlve Prior Awards for this Budget Period
AMOUNT OF THIS ACTION (FEDERAL SHARE)
1
2
3
SUMMARY TOTALS FOR ALL YEARS
AMOUNT
$322,277
$323,052
S323 ,782
$98,831
$31,348
$130,179
$4 ,825
$117,099
$3,ns
$66,439
S322,277
$322,277
$322,277
$0
$322,2,7
·Recommended Mure year total cost support , subj ect to the availability of fvnds and sat isfactory
i:,rogress of the project.
F1scal lnfo,matlon:
CFOA Number:
EIN:
Document Number:
Fiscal Year:
IC
Tl
IC
Tl
CAN
CAN
C96N304
C96N304
Tl Administrative Data:
93.243
1566000306A 1
18Tt2S778A
2016
322 277
PCC; EADC·SCT / OC: 4145
Amount
$322,277
323 052
SECTION II-PAYMENT/HOTLINE INFORMATION-1H79TI026778·01
323782
Payments under this award will be made available th rough the HHS Payment Management
System (PMS). PMS is a centralized grants payment and cash management system, operated by
the HHS Program Support Center (PSC), Division of Payment Management (DPM). Inquiries
regarding payment should be directed to: The Division of Payment Management System . PO Box
6021 , Rockv!lle , MD 20852 , Help Desk Support -Te lephOne Number: 1 -877-614-5533 .
Tha HHS Inspector General mainta ins a tol l-free hotline for receiving information concern ing
fraud, waste , or abuse under grants and cooperative agreements. The telephone number is : 1·
800-HHS-TIPS (1-600-447-8477). The malling address is : Office of Inspector General,
Page-2
~ 006/009
100316a HC BOC Page 65
09/09/2016 12 :02 FAX 9108144560 Harnett_Clerk_of_Court
Department of Health and Human Serv ices , Attn : HOTLINE , 330 Independence Ave ., SW,
Washington, DC 20201 .
SECTION Ill -TERMS ANO CONDITIONS -1H79TI026778-01
This award is based on the application submitted to , and as approved by, SAMHSA on the
above-tltle project and is subject to the terms and conditions incorpo<ated either directly or by
reference in the following:
a. The grant program legislation and program regulation cited In this Notice of Award.
b. The restrictions on the expend iture of federal funds In appropriations acts to the extent
those restrictions are pertinent to the award .
c. 45 CFR Part 75 as applicable .
d. The HHS Grants Policy Statement.
e. This award notice , INCLUDING THE TERMS AND CONDITIONS CITED BELOW.
Treatment or Program Income:
Additional Costs
In accordance with the regulatory requirements provided at 45 CFR 75.113 and Append ix XII to
45 CFR Pert 75, rec ipients that have currently ac:tlve Federal grants, cooperative agreements,
and procurement contracts with cumulative tota l value greater than $10 ,000,000 must report and
maintain information in the System for Award Management (SAM) about civil, criminal, and
administrative proceedings in connection with the award or performance of a Federal award that
reached final disposition within the most recent five-year period . The recipient must also make
semiannual disclosures regarding such proceedings. Proceedings information will be made
publicly available In tne des ignated integrity and performance system (currently the Federal
Awardee Performance and Integrity Information System (FAPIIS)). Full reporting requirements
and procedures are found In Appendix XII to 45 CFR Part 75.
SECTION IV -Tl Special Terms and Conditions -1 H79TI026778-01
REMARKS:
As a reminder all SAMHSA official notifications will be electronically malled to your organization's
Bus in ess Official address as identified in the HHS Checklist , Part C.
Th is award reflects approval of the revised budget submitted on 8/18/16 as part of the application .
SPECIAL TERM(s) OF AWARD:
Disparity Impact Statement (DIS):
By November 30, 2016, you must:
Submit an electronic copy of a disparity Impact statement to the Government Projeet Officer
(GPO) and Grants Management Specialist (GMS) as identified under Contacts on this notice of
award . The disparity impact statement should be cons istent with Information in your application
regarding access. ·setvlce use and outcomes for the program and include three components as
described below. Questions about the disparity Impact statement should be directed to your GPO .
Examples of disparity impact statements can be found on the SAMHSA website at
http:1twww,samhsa,qov/9rants/grants-managemenud1sper1ty -lmpact-statement.
•service use is Inclus ive of treatment services, prevention services as well as outreach ,
Page-3
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@ 007 /009
100316a HC BOC Page 66
09/09/20 16 12 :02 FA X 9108144560 Harnett_Clerk_of_Court
engagement , training andlor technica l assistance activities .
The disparity impact statement, in response to the Special Term of Award, consists of three
components:
1. Proposed number of indlvlduals to be served by subpopulations in the grant implementation
area should be provided in a table that covers the entire grant period. The disparate population(s)
should be identified In a narrative that includes a description of the population and rationale for
how the determination was made .
2. A quality improvement plan for how you will use your program (GPRA) data on access , use
and outcomes to monitor and manage program outcomes by race, ethnicity and LGBT status,
when possible. The quality Jmi,rovement plan should include strategies for how i,rocesses and/or
programmatic adjustments will support efforts to reduce disparities for the identified sub·
popu lations .
3. The Quality Improvement plan should include methods for the development and
implementation of policies and procedures to ensure adherence to the Enhanced Culturally and
Llngulstlcelly Appropriate Services (CLAS) Standards and the provision of effective care and
services that are responsive to :
a. Diverse cultural health beliefs and pract ices ;
b. Preferred languages: and
r;. Health literacy and other commun ication needs of aU sub-populations within the proposed
geographic region .
Defense of Marriage Act (OOMA):
On June 26 . 2013, in United States v. Wlndsor, the Supreme Court held that section 3 of the
Defense of Marriage Act (DOMA), which prohibited federal recognition of same-sex
spouses/marriages, was unconstitutional.
As a result of that decision, SAMHSA is no longer prohibited from recognizing same sex
marriages . Consistent with HHS policy and the purposes of SAMHSA programs, same-sex
spouses/marriages are to be recogn ized in the Joint Adult Drug Court Program to Enhance
Services, Coordination, and Treatment. This means that, as a recipient of Joint Adult Drug Court
program funds you are required to treat as va li d the marriages of same-sex couples whose
marriage was legal when entered Into .
This applies regardless of Whether the couple now lives In a Jurisdiction that recognizes same·sex
marriage or a jurisdiction that does not recognize same-sex marriage . Any same-sex marriage
legal ly entered into in one of the 60 states. tne District of Columb ia, a U.S. territory or a fore ign
country wlll be recognized . However, this does not apply to registered domestic partnerships . c ivil
unions or similar formal relati onships recognized under state law as something other than a
marriage .
SPECIAL CONDITIONS OF AWARD:
None
STANDARD TERMS OF AWARD :
Refer to the following SAMHSA webs ite for Standa rd Terms of Award:
Page-4
~ 008/009
100316a HC BOC Page 67
09/09/201 6 12 :0 2 FAX 9 108 144 560 Harn e t t_Cl e rk_of _Cour t
http:1/Wwt(.samhsa.gov/grants/grants-manaqement/notjce-award·noatstanda rd-terms-
condltlons (NEW)
Key staff are listed below:
Mark Teachey, Project Director@ 20% leve l of effort (In-kind)
All changes in key staff including level of effort must be sent electronically to the GPO In cluding a
blographical sketch and other documentation and information as stated above who wl ll make a
recommendation for approva l or disappro11al to the ass igned Grants Management Specialist. Only
the GMO, SAMHSA may approve Key Staff Changes .
REPORTING REQUIREMENTS:
Submission of a Programmatic Semi-annual Report is due no later than lhe dates as follows:
1st Report. April 30, 2017
2nd Report. October 31, 2017
Please submit your Programmatic Semi-annual Reports to
DGMprogressR.eports@samhse .hhs .gov andcopy your Program Offlclal. (HARD COPIES
SUBMISSION IS NOT REQUIRED)
Failure to comply with the above stated terms and conditions may result i n suspension,
classlflcatton as High Risk status, termination of this award or dental of funding In the
future.
All responses to special terms and cond itions of award el'ld post award requests may be
electronica lly mailed to the Grants Ma nagement Specialist and to th e Program Offic ial as identifi ed
on your Notice of Award .
It Is essential that the Grant Number be included in the SUBJECT line of the email.
CONTACTS:
Jon Berg, Program Officlal
Phone: (240) 276-1609 Email: Jon .Berg@samhsa .hhs .gov
Doug Lees, Grants Specialist
Phone : (240) 276-1653 Emall : Ooug .Lees@samhsa .hhs.gov
Page-5
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h
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d
through the best
pr
a
c
t
i
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st
a
n
d
a
r
d
re
l
a
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e
d
to
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n
t
a
r
y
t
r
e
a
t
m
e
n
t
an
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so
c
i
a
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se
r
v
i
c
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s
.
•
Go
a
l
5.
To
of
f
e
r
ev
i
d
e
n
c
e
-
b
a
s
e
d
sk
i
l
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-
b
u
i
l
d
i
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g
pr
a
c
t
i
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s
.
Th
i
s
go
a
l
wi
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l
be
ac
c
o
m
p
l
i
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h
e
d
through the
be
s
t
pr
a
c
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st
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r
d
re
l
a
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to
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e
a
t
m
e
n
t
an
d
so
c
i
a
l
se
r
v
i
c
e
s
.
100316a HC BOC Page 71
Ta
l
k
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Po
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Pr
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time and energy
w
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on
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pr
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in
mi
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:
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pa
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in
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the best mental
he
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being the Veterans
Ad
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Me
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p
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1
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th
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coordinator and the
ab
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o
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ne
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to provide mental
he
a
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fo
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no
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-
v
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e
n
t
ve
t
e
r
a
n
s
in
cr
i
s
i
s
w
h
o
ar
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un
a
b
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to utilize the
Ve
t
e
r
a
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s
Ad
m
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i
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o
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Me
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Fa
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M
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,
un
a
v
a
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a
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i
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of timely
in
t
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n
t
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o
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f
Ve
t
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r
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s
Ad
m
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s
t
r
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r
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lo
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a
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ch
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s
th
a
t
pr
e
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e
n
t
s
co
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p
l
i
a
n
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with
Ve
t
e
r
a
n
s
Ad
m
i
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r
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tr
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a
t
m
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n
t
pr
o
g
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a
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s
.
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T
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:
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ar
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tr
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a
t
i
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g
a
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t
e
r
a
n
w
i
t
h
di
a
g
n
o
s
e
d
PTSD,
de
p
r
e
s
s
i
o
n
,
an
d
su
b
s
t
a
n
c
e
us
e
di
s
o
r
d
e
r
s
.
Th
i
s
Ve
t
e
r
a
n
re
c
e
i
v
e
d
a
le
s
s
th
a
n
ho
n
o
r
a
b
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di
s
c
h
a
r
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e
status for
be
i
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g
ab
s
e
n
t
w
i
t
h
o
u
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Le
a
v
e
or
AW
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.
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e
re
a
s
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wa
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AW
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wa
s
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a
t
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ch
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c
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m
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into the
mi
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me
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cl
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.
100316a HC BOC Page 72
Ta
l
k
i
n
g
Po
i
n
t
s
Wh
a
t
wi
l
l
th
e
gr
a
n
t
be
us
e
d
fo
r
?
Th
e
fu
n
d
s
fr
o
m
th
e
t
w
o
fe
d
e
r
a
l
gr
a
n
t
s
w
i
l
l
en
a
b
l
e
ou
r
Ve
t
e
r
a
n
s
Tr
e
a
t
m
e
n
t
Co
u
r
t
te
a
m
to identify and treat
mo
r
e
Ve
t
e
r
a
n
s
us
i
n
g
co
m
m
u
n
i
t
y
me
n
t
a
l
he
a
l
t
h
se
r
v
i
c
e
s
wh
i
l
e
en
s
u
r
i
n
g
th
e
y
ar
e
ad
d
r
e
s
s
i
n
g
their
su
b
s
t
a
n
c
e
us
e
di
s
o
r
d
e
r
s
.
Ho
w
wi
l
l
th
e
gr
a
n
t
be
n
e
f
i
t
th
e
Ci
t
i
z
e
n
s
o
f
Ha
r
n
e
t
t
an
d
su
r
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o
u
n
d
i
n
g
Co
u
n
t
i
e
s
?
Th
i
s
gr
a
n
t
wi
l
l
in
c
r
e
a
s
e
ou
r
ab
i
l
i
t
y
t
o
tr
e
a
t
al
m
o
s
t
do
u
b
l
e
th
e
nu
m
b
e
r
o
f
ve
t
e
r
a
n
s
in
cr
i
s
i
s
thereby
re
d
u
c
i
n
g
th
e
nu
m
b
e
r
o
f
cr
i
m
e
s
as
s
o
c
i
a
t
e
d
w
i
t
h
il
l
e
g
a
l
dr
u
g
us
e
(s
e
l
f
-
m
e
d
i
c
a
t
i
n
g
)
an
d
mental health
as
s
o
c
i
a
t
e
d
cr
i
m
i
n
a
l
ac
t
i
v
i
t
i
e
s
.
NO
T
E
:
As
o
f
14
SE
P
T
E
M
B
E
R
Tw
e
n
t
y
Ve
t
e
r
a
n
s
ha
v
e
su
c
c
e
s
s
f
u
l
l
y
graduated
fr
o
m
ou
r
Ve
t
e
r
a
n
s
tr
e
a
t
m
e
n
t
pr
o
g
r
a
m
an
d
we
ha
v
e
a
ze
r
o
pe
r
c
e
n
t
re
a
r
r
e
s
t
s
ra
t
e
.
Wh
a
t
ca
n
th
e
Ve
t
e
r
a
n
s
Tr
e
a
t
m
e
n
t
Co
u
r
t
Te
a
m
an
t
i
c
i
p
a
t
e
in
en
s
u
r
i
n
g
tr
e
a
t
m
e
n
t
w
i
t
h
th
e
s
e
Veterans?
Ba
s
e
d
on
ou
r
ex
p
e
r
i
e
n
c
e
,
Ve
t
e
r
a
n
s
w
h
o
ha
v
e
co
u
r
t
in
v
o
l
v
e
d
vi
o
l
a
t
i
o
n
s
an
d
ha
v
e
ne
v
e
r
addressed their PTSD,
Me
n
t
a
l
He
a
l
t
h
,
or
su
b
s
t
a
n
c
e
us
e
di
s
o
r
d
e
r
s
ne
e
d
im
m
e
d
i
a
t
e
me
n
t
a
l
he
a
l
t
h
an
d
su
b
s
t
a
n
c
e
use intervention. A
cl
i
n
i
c
a
l
as
s
e
s
s
m
e
n
t
is
cr
i
t
i
c
a
l
t
o
id
e
n
t
i
f
y
i
n
g
th
e
ap
p
r
o
p
r
i
a
t
e
co
m
m
u
n
i
t
y
se
r
v
i
c
e
re
s
p
o
n
s
e
.
Mental Health and
Su
b
s
t
a
n
c
e
us
e
In
t
e
n
s
i
v
e
Ou
t
p
a
t
i
e
n
t
tr
e
a
t
m
e
n
t
w
i
t
h
ov
e
r
s
i
g
h
t
fr
o
m
nu
m
e
r
o
u
s
me
m
b
e
r
s
of the team and an
as
s
i
g
n
e
d
me
n
t
o
r
wi
l
l
be
ou
r
in
i
t
i
a
l
tr
e
a
t
m
e
n
t
pr
o
t
o
c
o
l
an
d
i
f
ne
e
d
e
d
In
-
r
e
s
i
d
e
n
c
e
tr
e
a
t
m
e
n
t
.
100316a HC BOC Page 73
Ta
l
k
i
n
g
Po
i
n
t
s
Wh
a
t
wi
l
l
th
e
Ha
r
n
e
t
t
Co
u
n
t
y
Ve
t
e
r
a
n
s
Tr
e
a
t
m
e
n
t
Co
u
r
t
lo
o
k
li
k
e
in
th
e
ne
x
t
6
t
o
9
mo
n
t
h
s
?
Th
i
s
co
u
r
t
w
i
l
l
co
n
t
i
n
u
e
t
o
gr
o
w
w
i
t
h
a
de
d
i
c
a
t
e
d
te
a
m
o
f
bo
t
h
pa
i
d
an
d
vo
l
u
n
t
e
e
r
me
m
b
e
r
s
of the
co
m
m
u
n
i
t
y
w
i
t
h
th
e
ab
i
l
i
t
y
t
o
id
e
n
t
i
f
y
,
re
a
c
h
ou
t
,
an
d
br
i
n
g
i
n
~
no
n
-
v
i
o
l
e
n
t
M
i
l
i
t
a
r
y
Ve
t
e
r
a
n
s
with mental
he
a
l
t
h
an
d
su
b
s
t
a
n
c
e
us
e
di
s
o
r
d
e
r
s
an
d
t
o
pr
o
v
i
d
e
ti
m
e
l
y
ev
i
d
e
n
c
e
ba
s
e
d
tr
e
a
t
m
e
n
t
re
s
u
l
t
i
n
g
in healthy
Ve
t
e
r
a
n
s
gi
v
i
n
g
ba
c
k
to
th
e
i
r
co
m
m
u
n
i
t
i
e
s
.
Th
i
s
gr
a
n
t
wi
l
l
al
l
o
w
yo
u
t
o
op
e
r
a
t
e
at
a
gr
e
a
t
e
r
de
g
r
e
e
fo
r
th
e
ne
x
t
th
r
e
e
ye
a
r
s
.
Ho
w
wi
l
l
you sustain this
le
v
e
l
af
t
e
r
th
e
gr
a
n
t
en
d
s
?
We
ha
v
e
al
r
e
a
d
y
ta
k
e
n
me
a
s
u
r
e
s
to
pl
a
n
fo
r
th
a
t
da
y
.
We
ar
e
ac
t
i
v
e
l
y
co
l
l
a
b
o
r
a
t
i
n
g
w
i
t
h
the state and
co
u
n
t
y
go
v
e
r
n
m
e
n
t
t
o
de
t
e
r
m
i
n
e
wa
y
s
to
su
s
t
a
i
n
th
i
s
li
f
e
ch
a
n
g
i
n
g
tr
e
a
t
m
e
n
t
co
u
r
t
.
100316a HC BOC Page 74
Board Meeting
Agenda Item
Agenda Item __ 4_!...._-_I ___ _
MEETING DATE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Utilities Access Program -Water Access
REQUESTED BY: Barry A . Blevins
REQUEST:
General Services Director, Harnett County Community Development in Partnership with
Harnett County Public Utilities requests the Harnett County Board of Commissioners
consider and approve a water access program for low to moderately low income (LMI)
homeowners in Hamett County. This program, administered by Community Development
allows approved LMI families access to water by waiving the water tap fee ($1 ,800) only,
but does require homeowners to complete the connection to their home at the homeowner's
expense. Additional costs may include permit fees, water lines from tap to home, and
deposits. Community Development staff anticipate several families seeking help per year.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Use rs\g wheele r\A p pDat a\Local\M icrosoft\ Windows\IN etCache\Conte nt.O utlook\T PTEQCL V\age nd afo rm 201 6 -
Utili tie s ac ce ss Se pt 2016.doc Page I of I 100316a HC BOC Page 75
1. Statement of Activities:
Harnett County General Services
Utilities Access Program
Harnett County General Services
Statement of Activities
This is a statement for funding consideration used to provide access to Harnett County Public Utilities
water assistance for low-income and very-low-income owners of single-family homes in Harnett County,
North Carolina. Harnett County General Services estimates there will be approximately sixty-seven (67%)
of low-income families and thirty-three (33%) of very-low-income families served within the applicant
pool. If approved, family is eligible for $1,800 water tap at no cost, but will be required to complete
connection to their home at their own cost.
2. Process for Pre-Qualifying Recipients:
In order to be eligible for assistance through the Community Development Division of Harnett County
General Services, recipients must meet specific income-based and home feasibility criteria. All
applications for assistance are available to all applicants regardless of race, colo r, religion, sex, national
origin, disability, age, or family status and every effort will be made to include as many eligible
applicants as possible.
Base eligibility will be determined and supported by the following conditions. The homeowner must first
meet the adjusted income limits established by the U.S . Department of Housing and Urban
Development (HUD) 2015 Income Limit Table (see below). Only homeowner applicants will be served
therefore, solicitants must clearly demonstrate home ownership.
Specifically, recipients must prove they own and occupy the property that is to be serviced . In addition,
household income must be at or below the low-income threshold for the number of persons living in the
home as indicated in the Income Table (see below).
2015 Income Limits for Harnett County
Utilities Access Program (UA16}
Number in Very Low Low Income
Household Income
1 $18,950.00 $30,350.00
2 $21 ,680.00 $34,650.00
3 $24,350.00 $39,000.00
4 $27 ,050 .00 $43 ,300.00
5 $29 ,250.00 $46,800.00
6 $31,400.00 $50,250.00
7 $33,550.00 $53,700.00
8 $35,750.00 $57 ,200.00
Community Development Division
1
100316a HC BOC Page 76
Harnett County General Services
Because of the limited amount of funds available, the grantor will prioritize rank otherwise eligible
applicants. Grantor will provide funds based on an annual first come first serve basis. Grantor will rank
applicants using assigned points in the following table:
Special Needs (for definitions, see below)
Elderly Head of Household
Disabled Head of Household
Single-Parent Household (with one or more minors in the home)
Disabled or Elderly Occupant Member (not Head of House)
Large Family
Note: Applicants will be able to check all that apply
Definitions
Elderly: an individual aged 62 or older
Points
3
3
2
1
1
Disabled: a person who has a physical, mental, or development disability that greatly limits one or more
life activities, has a record or such impairment, or is regarded as having such impairment.
Minor: an individual in the home under the age of 18
Large Family: a large family household is composed of five or more individuals; at least four are
immediate family members.
Occupant: an occupant is defined as any immediate family member who has resided in the dwelling for
at least 3 months prior to application
Single-Parent Household: a household in which one and only one adult resides with one or more
dependent children.
Eligible property will be determined by the following criteria:
3.
(1) This program is not available for manufactured homes (i.e. mobile homes)
(2) Those homes requiring more than tap and deposit fee in estimated costs will be required to
secure additional funding from other resources before Harnett County will obligate funds for
deposits and taps. Harnett County will assist loan applicants find other funding through known
sources and programs available at the time.
(3) The property cannot be located in an area prone to mudslides, landslides, flooding or other
natural or environmental hazards. Harnett County will help homeowners determine if these
conditions exist.
(4) The property must be in an area serviced by the Harnett County Public Utilities Department.
Process for Determining Final Eligibility:
A committee of human services advocates including representatives from the Department of Social
Services, the Council on Aging, and the Health Department will review applicants based upon the pre-
qualification ranking order. Although each applicant undergoes a methodical pre-qualification
assessment, the committee will meet as needed to review and determine any additional extenuating
circumstances that may necessitate one applicant over another. Additional information s uch as "water is
not available within 500' of the property" will help the committee determine the feasibility of helping
one applicant over another.
2
Community Development Division 100316a HC BOC Page 77
Harnett County General Services
Additional criteria may apply including:
Felony Conviction (in last 10 years)
Drug Convictions (in the last 10 years)
Non -payment of taxes
Note: Any person who knowingly makes a false statement or misrepresentation in connection with the
application will not be eligible for the program.
4. Time Schedule:
Once the application has been approved, the applicant will be notified of their eligibility and have 60
days from the time of their notification to respond accordingly to Harnett County General Services
Community Development Department. After 60 days, the funds will no long be available to the
applicant .
5. Staffing:
Grantor staff will consist of:
Administrator-Barry A. Blevins, General Services, Director
Administrative Support and Accounting -Anna Peele, Administrative Assistant
6. Disclaimer:
Applicants will be responsible for their monthly water bill and any leaks that occur past the union nut at
meter and their service line. This program is a one-time assistance provided to eligi ble applicants
meeting the criteria stated in this document.
All approved Utilities Access Program participants will be responsible for completing a Harnett County
Public Utilities account application, obtain a plumbing permit and schedule inspections, all available at
Harnett County Development Services, Central Permitting Division (108 E. Front Street, Lillington, NC
27546).
Community Development Division
3
100316a HC BOC Page 78
Board Meeting
Agenda Item
Agenda Item 4:-J
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Amend the Personnel Ordinance
REQUESTED BY: John Rankins, Director Human Resources
REQUEST:
Article IV. Recruitment and Employment
Section 3. Recruitment & Advertisement
When new or vacant full time positions are to be filled within the County, Supervisors or
Department Heads shall notify the Human Resources Department and provide them a
complete Position Overview. Such an overview is to include the appropriate salary, grade,
qualifications, and description of the new or vacant position.
The Human Resources Department shall publicize full time opportunities for employment
with the County by posting the provided Position Overviews along with instructions for
submitting applications and assurances of equal employment and non-discriminatory
practices in the Human Resources Department and on the internet at www.Harnett.org.
Amend to include
In some instances the Department Head may request that the position be initially posted for
only internal candidates . If no internal candidates are selected, then the position may become
open to the public.
Information on job openings and hiring practices shall also be provided to recruitment
sources including the Employment Security Commission ("ESC") and other organizations,
news media, job websites, and other sources as deemed appropriate by the Human Resources
Department.
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Board Meeting
Agenda Item
Agenda Item 4 -/(
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Adopt bylaws for the Harnett County Employee Benefits Committee
REQUESTED BY: John Rankins, Director of Human Resources
REQUEST:
Hamett County Human Resources requests adoption of the proposed bylaws for the Hamett
County Employee Benefits Committee
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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Bylaws of the
Harnett County Employee Benefits Committee
ARTICLE I
Name
Section 1. Name -The name of this committee shall be the Harnett County Employee
Benefits Committee , herein referred to as "Committee".
ARTICLE II
Purpose and Powers
Section 1. Purpose -The Harnett County Board of Commissioners (herein referred to as "the
Board") has created this Committee in order to facilitate communications between county
employees and county administration within the area of healthcare and employee benefits.
This Committee is charged with making recommendations to the Board regard ing health,
wellness, medical care and benefits for County of Harnett employees. The Committee has been
charged with receiving input from county employees regarding health , wellness, medical care
and benefits, and making those concerns known to the Board. The Committee may also, in
collaboration with county administration and the Board, seek alternative healthcare options that
will best serve the needs of the employees of the County.
ARTICLE III
Membership
Section 1. Membership-Membership of this Committee will consist of five (5) county
employees appointed by the Board. Each County Commissioner will select one (1) county
employee who live s within their district to s erve on the Committee. In addition to the fiv e Board-
appointed members, the Committee will also con si st of one (1) County Commissioner, the
C ounty Finance Director or desi gnee, ( 1) retired employee and the County Manager or de s ign ee .
Section 2 . Terms - Each Committee member shall serve a one-year term and may not serve
more than four ( 4) consecutive terms of office unless approved by the Board to serve an
additional term. Each Committee member's term of office shall begin upon the adjournment of
the board meeting at which appointed and shall end upon the adjournment of the board meeting
during which a successor is appointed.
Section 3 . Vacancies -Board members may appoint a replacement m e mber from their
di strict to fill a vacancy due to the expiration of a Committee member's term in office,
resignation, death or removal from the Committee. A replacement will be appointed to serve for
the balance of the term of the member being replaced.
Section 4 . Officers -The Committee will have a secretary, chosen by the Committee from
its membership. The secretary shall have the authority and shall perform the duties set forth in
these Bylaws or by resolution of the Board.
100316a HC BOC Page 81
Section 5. Compensation for Service -As stated throughout these Bylaws, the individuals
who have accepted the appointment to the Committee are volunteers, and thus, will not be
compensated for carrying out their duties as members.
ARTICLE VI
Officers and Staff
Section 1. Director of Human Resources -The Human Resources Director shall lead the
committee in performing its duties and responsibilities, and shall perform all other duties
incident to the office or properly required by the Board.
Section 2. Benefits Coordinator -In the absence of the Director of Human Resources, the
Benefits Coordinator shall perform the duties of the Director. The Benefits Coordinator shall
keep or cause to be kept a book of minutes of all meetings and actions of members. The minutes
of each meeting shall state the time and place of the meeting and such other information that
shall be necessary to determine the actions taken and whether the meeting was held in
accordance with these Bylaws.
Section 3. Secretary -The secretary shall serve as the spokesperson for the committee. The
secretary shall present the committee's recommendations to the Board when warranted.
ARTICLE V
Meetings
Section 1. Regular Meetings -The Committee shall meet at times and places determined by the
members. The Committee will seek to accommodate all members' schedules to the extent
possible. Members will be notified of the meeting date by the Secretary in a timely manner.
ARTICLE VI
Manner of Acting
Section 1. Quorum -A majority of the members on the Committee immediately before a
meeting shall constitute a quorum for the transaction of business at that meeting of the
committee. No business shall be considered at any meeting at which a quorum is not present.
Section 2. Majority Vote -The act of the majority of the members present at a meeting at
which a quorum is present shall be the act of the Committee.
Section 3. Participation -Members may participate in any meeting through the use of any
means of communication by which all committee members participating may simultaneously
hear each other during the meeting, including in person, by video, or by telephone conference
call.
100316a HC BOC Page 82
ARTICLE VII
Miscellaneous
Section 1. Conflict of Interest -The Committee shall adopt and periodically review a conflict
of interest policy to protect the Committee's interest when it is contemplating any transaction or
arrangement which may benefit any officer, member or closely associated person of the
Committee.
Section 2. Nondiscrimination Policy -The officers, members, and persons served by this
committee shall be selected entirely on a nondiscriminatory basis with respect to age, sex , race,
religion , national origin and sexual orientation.
It is the policy of this Committee not to discriminate on the basis of race, creed, ancestry, marital
status, gender, sexual orientation, age, physical disability, veteran's status, political service or
affiliation , color, religion or national origin.
Section 3. Bylaw Amendment -These Bylaws may be amended, altered, repealed or restated
by a vote of the majority of the committee members in office at any meeting.
100316a HC BOC Page 83
ARTICLE VIII
CONFLICT OF INTEREST POLICY AND AGREEMENT
It is important for the Employee Benefits Committee, its officers and members to be aware that
both real and apparent conflicts of interest sometimes occur in the course of conducting the
affairs of the committee and that the appearance of the conflict can be troublesome even ifthere
is in fact no conflict whatsoever. Conflicts occur because the many persons associated with the
committee should be expected to have, and do in fact generally have multiple interests and
affiliations and various positions of responsibility within the community. In these situations, a
person will sometimes owe identical duties ofloyalty to two or more people. The purpose of the
conflict of interest policy is to protect the committee 's interest when it is contemplating entering
into a transaction or arrangement that might benefit the private interest of office or member of
the committee, or that might result in a possible excess benefit transaction. This conflict of
interest policy is intended to supplement but not replace any applicable state and federal law.
Conflicts are undesirable because they potentially place the interests of others ahead of the
committee's obligations to its charitable purposes and to the public interest. Conflicts are also
undesirable because they often reflect adversely upon the person involved and upon the
institutions with which they are affiliated, regardless of the actual facts or motivations of the
parties. However, the long-range best interests of the corporation do not require the termination
of all association with persons who may have real of apparent conflicts which are harmless to all
individuals involved .
Each member of the committee has a duty of loyalty to the committee. The duty ofloyalty
generally requires a member to prefer the interest of the committee over their individual interest
or the interests of others. In addition, members of the committee shall avoid acts of self-dealing
which may adverse ly affect the purpose of reputation of this committee.
Committee Member Name
Committee Member Signature
Secretary Signature
Date
100316a HC BOC Page 84
Board Meeting
Agenda Item
Agenda Item 4-L -------
oc.+ob-e-r 3,ao~"1
MEETING DA TE: September 19, 1016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Acceptance of DEQ Grant Funds for Purchase of Self-Contained
Compactors
REQUESTED BY: Amanda L. Bader, PE, County Engineer
REQUEST:
Solid Waste Requests the acceptance of $31,000 in DEQ Grant monies for the purchase of
two self-contained compactors. The compactors will be used for recycling collection.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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100316a HC BOC Page 85
·-. .
, .~ t ', ·.r. ·, I Z::: t ; ! l: .
(:'~\· r.:~f
March 14 , 2016
Amanda Bader
Harnett County
PO Box2773
Lillington, NC 27546
Dear Ms . Bader,
.10 1;<1! !1 I :. V .'d\ (1:·•, v:,;,h I
Enclosed is a fully executed copy of Contract No.6720 between Harnett County and the
Department of Environmental Quality.
Invoices or matters regarding work to be performed should be directed to the Contract
Administrator, Joseph Fitzpatrick, as indicated in the contract document.
Please include Contract No. 6720 on each invoice submitted for payment.
Should you have any questions regarding the contract, you may contact me at (919) 707-8538 .
Sincerely , ::;::;~
Purchasing Director
Purchase and Contract Section
Enclosure
cc : Joseph Fitzpatrick , DEQ DEACS
Jackie J . Moore, DEQ Office of the Controller
100316a HC BOC Page 86
STATE OF NORTH CAROLINA
COUNTY OF WAKE
GRANT CONTRACT NO. 6720
GRANTEE'S FEDERAL
IDENTIFICATION
NUMBER: **·-0308
This contract ls hereby made and entered Into this 15th day of March, 2018, by and between the NORTH CAROLINA
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES, (the hAgency") and HARNm COUNTY, (the
"Grantee') (referred to collectively as the "Parties").
1. Contract Documents: This Contract consists of the Grant Contract and Its attachments, all of which are identified by
name as follows:
Grant Contract No. 6720
(1) General Terms and Conditions (Attachment A)
(2) Agency's Request for Proposal (RFP) (Attachment B)
{3) Grantee's Response to Agency's RFP, Including line item budget and budget narrative and jf appNcab/e, indirect
cost documentauon (Attachment C)
These documents constitute the entire agreement between the' Parties and supersede al[ prior oral ·or written statements
or agreements. The Parties may enter Into Contract Amendments in accordance with the General Terms and CondHions
as described ii Attachment A.
2. Precedence Among Contract Documents: In the event of a conflict between terms of the Contract Documents, the
term in the Contract Document with the highest relative precedence prevails. The order of precedence Is established by
the order of documents in Paragraph 1, above, with the first-listed document having the highest precedence and the last-
listed document having the lowest precedence. If there are multiple Contract Amendments, the most recent amendment
has the highest precedence and the oldest amendment has the lowest precedence.
3. Contract Period: This Contract shall be effectrve on the 151' day of March, 2016 and shall tenninate on 3Qth day of
November, 2018.
4. Project Period: The Grantee begins the project on the 15th day of March, 2016. The Grantee undertakes and
completes the project in a sequence that assures expedWous completion in light of the purposes of this agreement.
Grantee completes the project on the 30111 day of November, 2016
5. Grantee's Duties: The Grantee provides the project as descrtbed in Attachment C, Hamett County Community Waste
Reduction and Recycling ~rant and In accordance with the approved budget in Attachment C.
6. Agency's Duties: The Agency shall pay the Grantee In the manner and in the amounts specified in the Contract
Documents .
The total amount paid by the Agency to the Grantee under thts Contract shall not exceed THIRTY ONE THOUSAND
DOLLARS ($31,000.00).
Page I of7
100316a HC BOC Page 87
GRANT CONTRACT NO. 6720
This amount consists of:
I ~~DA No.
Accounting Code lnfonnation:
Dollars GL Coff1)311Y GLAccount GLCenler
$31,000.00 1602 536961 6760
] a. There are no matching requirements from the Grantee.
J b. There are no matching requirements from the Grantee; however, the Grantee has committed the following match
to this project:
In-Kind s
Cash $
Cash and In-Kind $
Cash and/or In-Kind $
other/ Srw:ifv: $
I J c. The Grantee's matching requirement Is $, which shall consist of:
In-Kind $
Cash $
Cash and In-Kind $
Cash andfor In-Kind $
Other / Soeclfv: $
[ X J d. The Grantee has committed to an additional $14,000.00 In Cash to complete the project as describ_ed In
Attachment C.
The contributions from the Grantee shall be sourced from non-federal funds.
The total contract amount Is $45.C,OO.OO.
7. Reversion of Unexpended Funds
Any 111expended grant funds shall revert to the Agency upon termination.of this Contract.
Page2 of7
100316a HC BOC Page 88
GRANT CONTRACT NO . 6720
8. Reporting Requirements:
Any Grantee receiving at least $15,000 but less than $500,000 In state funds from the Agency within any fiscal
year is required to tile wllh each funding state agency a swom accounting of receipts and expenditures of state
funds in the format approved by the state Auditor. This accounting must be attested to by the Grantee fiscal officer
and one other authorizing officer of the Grantee. This accounting must be flied with each funding state agency
within six months after the end of the Grantee's operating year. If the Grantee receives STATE funds of $500,000
or more during its fiscal year, It must file with the State Auditor and each funding agency its audited financial
statements in accordance with the standards and forma~ prescribed by the State Auditor In Memorandum NG0·2
"Grantee Audit Reports.• If the Grantee receives $500,000 or more In FEDERAL awards during its fiscal year from
any source, including federal flllds passed through the State or other grantors, it must obtain a single audit or
progranrspecific audit conducted in accordance with the Federal Office of Management and Budget's Circular A-
133 'Audits of States, Local Government and Non-Profit Organizations.' If the above amounts are not met by one
single funding agency, but ·rather any combination of funding agencies, then the appropriate reports shall be sent
to the Office of the State Auditor and to the Agency. Also, a corrective action plan for any audit findings and
recommendations must be submitted along with the audit report or within the period specified by the applicable
0MB Cirtular or Memorandum. ·
9. Payment Provisions:
The Agency reimburses the Grantee for actual allowable expenditures with the Agency retaining a minimum of ten
percent (10%) of the Agency's funds until all required activities are completed and reports/deJiverables are received and
accepted by the Agency. AA allowable expenditure is defined as one associated with work perfonned to meet the
milestones that have been addressed during the specific reporting period. Tne Agency may Withhold payment on
Invoices when the Grantee falls to accomplish the milestones stated in Attachment C.
10. Invoices: The Grantee submits invoices to the Agency Contract Administrator at least quarterly. The final Invoice must
be received by the Agency within 45 days after the end of the contract period .
Amended or corrected invoices must be received by the Agency's Office of the Controller within six months after the end
of the contract period. The Agency will not pay any invoice received more than 6 months after the end of the effective
period.
11. Contra~ Admlnfstrators: Each Party submits notices, questions and correspondence to the other Party's Contract
Administrator. The name, address, telephone number, fax ·number, and. email address of the Parties' Initial Contract
Administrators are set out below. Either Party may change the name, address, telephone number, fax number, or email
address of its Contract Administrator or Principal Investigator or Key Personnel by giving timely written notice to the other
Party.
Any changes in the scope of the contract which increase or decrease the Grantee's compensation are not effective until
approved in writing by the Agency's Head or Authorized Agent.
Page3 of7
100316a HC BOC Page 89
Aaencv Contract Administrator:
Joseph Fitzpatrick
DEACS
1639MSA
Raleigh, NC 27699-1639
Telephone: 919-707-8121
Email: iosenh.filzoeral®ncdenr.oov
Grantee Contract Administrator:
Amanda Bader
Hamett County
POBOX2773
Lillington, NC 27546
Telephone: 910-814-4041
Email : abaderm)hametl .ort
GRANT CONTRACT NO. 6720
Grantee Principal Investigator or Key PensonneJ
SAME
12. Grantee Principal Investigator or Key Personnel: The Grantee shall not substitute the Principal Investigator or
key personnel assigned to the performance of this contract without prior approval by the Agency Contract
Administrator.
13 . Supplantatlon of Expenditure of Public Funds:
The Grantee assures that funds received pursuant to this Contract shaH be used only to supplement , not to supplant, the
total amount of federal, state and local public funds that the Grantee otherwise expends for the purchase and installation
of two (2) self-contained compacting roll-off systems to be placed at two (2) new convenience centers and related
programs. Funds received under this Contract shall be used to provide additional public funding for such services; the
funds shall not be used to reduce the Grantee's total expenditure of other public funds for such services.
14. Disbursements : As a condttion of this Contract , Grantee acknowledges and agrees to make disbursements in
accordance with the following requirements:
a. Implement adequat~ internal controls over disbursements;
b. Pre-audit all vouchers presented for payment to determine :
• Validity and accuracy of payment
• Payment due date
• Adequacy of documentation supporting payment
• Legality of disbursement
c. Assure adequate control of signature stamps/plates ;
d. Assure adequate control of negotiable instruments; and
e. Implement procedures to insure that account balance is solvent and reconcile the account monthly .
15. Outsourcing : The Grantee certifies that it has identified to the Agency all jobs related to the Contract that have been
outsourced to other countries , if any. Grantee further agrees that it will not outsource any such jobs during the term of
this Contract without providing notice to the Agency and obtaining written approval from the Agency Contract
Administrator prior to outsourcing.
16. E-Verify : As required by G.S . §143-48.5 (Session Law 2013-418), the Grantee certifies that it , and each of its subcontractors
for any contra ct awarded as a result of th is solicitation, complies with the requirements of Article 2 of Chapter 64 of the NC
Genera l Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the
work authorizatio n of its employees th rough the federal E-Verify system .
Page 4 of 7
100316a HC BOC Page 90
GRANT CONTRACT NO. 6720
17. Assurances For No~Federally Funded Contracts: The GRANTEE certifi_es that with regard to:
1. Debarment And Suspension ~ To the best of its knowledge and belief that it and Its principals :
(a) are not presendy debarred, suspended, proposed for debannent, declared ineligible, or voluntarily excluded from
covered transactions by any Federal, State, or local government agency;
(b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense fn connection with obtaining, attempting to obtain, or
perfonnlng a public (Federal, state, or locaQ transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falslf!catlon or
destruction of records, making false statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civllly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in paragraph (1)(b) of this oertlflcatlon; and
(d) have not within a 3.year period preceding this application/proposal had one or more pubic transactions (Federal,
State, or local) terminated for cause or default.
2. Lobbying-To the best of his or her knowledge and belief, that:
(a} No Federal, State or local government appropriated funds have been paid or wm be pald, by or on behalf of the
undersigned, to any person for influencing or attempting to Influence an officer or employee of any Federal, state
or local government agency; a member of Cong ress, North CaroDna's General Assembly or local government
body; an officer or employee of Congress, North Carolina's General Assembly or local government body, or an
employee of a member of Congress, North Caronna's General Assembly or local government body, in connection
with the awarding of any Federal, State or local government contract, the making of any Federal, State or local
government grant, the making of any Federal, State or local government loan, the enterll\G into of any Federal,
State or local government cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal, State or local government contract, grant, loan, or cooperative agreement
(b) If any funds other than Federal, State or local government appropriated funds have been paid or wil be paid to
any person for Influencing or attempting to Influence an officer or employee of any agency; a member of
Congress, North Carolina's General Assembly or local government body; an officer or employee of Congress,
North Carolina's General Ass9mbly or local government body; or an employee of a member of Congress, North
Caro6na's General Assembly or local government body In connection with the Federal , Slate or"tocal government
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
·oisclosure Form to Report Lobbying' in accordance with ~s instrucflons.
-a. Drug•Free Work Place Requirements -It will comply by:
(a) Publishlng a statement notifying employees that the unlawful manufacture, distribution, dispensing , possession or
use of a controlled substance is prohibited In the grantee's workplace and specifying the actions that will be taken
against employees for violation of such prohibiNon ;
(b) Establishing a drug-free awareness program to inform employees about -
(1) The dangers of drug abuse In the workplace ;
(2) The grantee's policy of maintaining a drug-free workplace ;
(3) Any avallable drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse vlolallons occurring in the
workplace;
Page S of7
100316a HC BOC Page 92
GRANT CONTRACT NO. 6720
(c} Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a) above:
(d) Notifying the employee in the statement required by paragraph (a}, above, that, as a condition of employment
under the grant, the employee will •
(1) Abide by the terms of the statement and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring In the workplace no
later than five days after such conviction;
(e) Notifying the agency within ten days after receiving nouce lllder subparagraph (d)(2), above, from an employee
or otherwise rece1ving ac:1ual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d){2), above wlth
respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and including teminatlon; or
(2) Requiring such employee to parUcipate satisfactorily in a drug abuse assistance or tehabilitation
program approved for such purposes by a Federal, State, or local health, law en1orcement or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace tlYough Implementation of paragraphs
(a), (b), (c}, (d), (e), and (f), above.
4. Will comply with the provisions of the Equal Employment Practices A£7,. set out In Artfcle 49A of Chapter 143 of the North
Carolina General Statutes.
5. WIii comply, as appllcable, with the provisions of the Wage and Hour Am, occupational Safety and Health Act of North·
Carolina, controlled Substance Examination Regulaflon, Retaliatory Employment Discrimination, Safety and Health
Programs and Committees, Workplace Violence Prevention, and other applicable provisions o1 Chapter 95 of the North
Carolina General Statutes regarding labor standards.
6. WIii comply with all appllcable requirements o1 all other federal, state and local government laws, executive orders,
regulations and pollcies governing this program.
Page 6 of7
100316a HC BOC Page 93
GRANT CONTRACT NO. 6720
18. Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the tem,s of this agreement.
N.C.G.S. §133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from
anyone with a contract with the State, or from any person seeking 'lo do business with the State. By execution of any
response in this procurement, you (Grantee) attest, for your entire organization and Its employees or agents, that you are
not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
IN WITNESS WHEREOF, the Grantee and the Agency execute this agreement in two (2) originals, one (1) of which
is retained by the Grantee and one (1) of which is retained by the Agency, the day and year first above written .
HARNETT COUNTY
Title '
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL
RESOURCES
Donald R. van der Vaart, Secretary
By_!:!~~.....J.~~~~~~~~~
Department H 's Signature or thorized Agent
fc,...-.1 1C,1-!y-Pv,-ek4s:,..1 ~: ,-e_c.1o,.
Allieon Phipps; C,!Q •
Type I Printed Name and Title
Financial Services Division/Purchasing and Contracts Section
Division/Section ·
ORIGINAL
Page 7 of7
100316a HC BOC Page 94
Attachment A
DEQ Contract 6720
Geuenl Terms and Condldom
Governmental Entitle ,
DEFINfflONS
Uni~ indicated otherwise from the context, the following
terms shall have the following meanings in this Contract.
All definitions are from · 9 NCAC 3M.0102 unless
otherwise noted . If the rule or statute that is the source of
the definition is changed by the adopting authority, the
change shall be incorporated herein.
(1) "Agency" (as used in the context of the
definitions below) means and includes every
public office, public officer or official (State or
local, elected or appointed), institution, board,
commi&&on, bureau:, council, department,
authority or other unit of government of the State
or of any county, unit, special district or other
political sub-agency of government For other
purposes in this Contract, "Agency" means the
entity identified as one of the parties hen:to.
(2) "Audit" means an examination of records or
financial accounts to verify their accuracy.
(3) "Certification of Compliance" means a report
provided by the Agency to the Office of the State
Auditor that states that the Grantee has met the
reporting requirements established by this
• Subchaptcr and included a statement of
certification by the Agency and copies of the
submitted grantee reporting package.
(4) "Compliance Suwlement" refers to the North
Carolina State Compliance Supplement,
maintained by the State and Local Government
Finance Agency within the North Carolina
Department of State Treasurer that has been
deyeloped in cooperation with agencies to assist
the local auditor in identifying program
compliance requirements and audit procedures for
t~ng those requirements .
(S) 'Contract" means a legal instrument that is used
to reflect a relationship between the agency,
grantee, and sub.grantee.
(6) "Fiscal Year" means the annual operating year of
the non-State entity .
(7) "Financial Assistance" means assistance that non-
State entities receive or administer in the form of
grants, loans, loan guarantees, property (mcluding
donated surplus property), cooperative
agreements, interest subsidies, insurance, food
commodities, direct appropriations, and other
assistance. Financial assistance does not include
amounts received as reimbursement for services
rendered to individuals for Medicare and
Medicaid patient services.
(S) "Financial Statement" means a report providing
financial statistics nilative to a given part of an
organhation's operations or status.
(9) "Grant" means financ ial assistance provided by an
agency, grantee, or sub-grantee to carry out
activities whereby the grantor anticipates no
programmatic involvement with the grantee or
sub-grantee during the performance of the grant.
(10) "Grantee" has the meaning In G.S. 143C-6-
23(a)(2): a non-State entity that receives a grant
· of State funds from a State agency, department, or
institution but does not include any non-State
entity subject to the audit and other reporting
requirements of the Local Government
Commission. For other purposes in this Contract,
"Grantee" shall mean the entity identified as one
of the parties hereto . For purposes of this
contract, Grantee also includes other State
agencies such as universities.
(11) 11 Grantor'' means an entity that provides
resources. ga1mliy financial, to another entity in
order to achieve a specified goal or objective.
(12) "Non-State Entity" has the meaning in J-l.C.G.S .
143C-1-l(d)(l8): A firm, corporation,
partnership, association, county, unit of local
government, public authority, or any other person,
organization, group, or governmental entity that is not a State agency, department, or institution.
(13) ~Public Authority" has the meaning in N.C.G.S.
159-7(10): A municipal cozporation that is not a
unit of local government or a local governmental
authority, board, commission, council, or agency
that (i) is not a municipal coipOration, (ii) is not
subject of the State Budget Act, and (iii) operates
on an area, regional, or multiunit basis, and the
budgeting and accounting systems of which are
not fully a part of the budgeting and accounting
systems of a unit of local government.
(14) "Single Audit" means an audit that includes an
examination of an organization's financial
statements, internal controls, and compliance with
the requirements of Federal or State awards.
(15) •special Appropriation" means a legislative act
authorizing the expenditure of a designated
amount of public funds for a specific purpose.
(16) "State Funds" means any funds appropriated by
the North Carolina General Assembly or collected
by the State of North Carolina. State funds
include federal financial assistance received by
the State and transferred or disbursed to non-State
entities. Both Federal and State funds maintain
their identity as they are sub-granted to other
organizations. Pursuant to N.C.G.S. 143c-<i-
23(a)(l ), the terms "State grant funds" and "State
gnmts" do not Include any payment made by the
Medicaid program, the Teachers' and State
Employees' Comprehensive Major Medical Plan,
or other similar medical programs.
(17) "Sub-grantee" bas the meaning in G.S. 143C--6-
23(a)(4): a non-State entity that receives a grant
of State funds from a grantee or from another sub-
grantee but docs not include any non-State entity
subject to the audit and other reporting
100316a HC BOC Page 96
requirements of the Local Government
Commission.
(18) "Unit of Local Go vernment has the meaning in
G.S. 1S9-7(b)(1S): A municipal corporation that
has the power to levy tax.es, including a
consolidated city-county as defined by G.S.
160B-2(1). and all boards, agencies,
commissions, authorities, and institutions thereof
that are not municipal corporations.
Relationships of the Parties
Independent Contractor: The Grantee is and shall be
deemed to be an inrlcpcndcnt contractor in the
performance of this Contract and as such shall be wholly
responsible for the work to be perfonned and for the
supervision of its employees. The Grantee represents that it
has, or shall secure at its own expense, all personnel
required in performing the services under this agreement.
Such employees shall not be employees o( or have any
individual contractual relationship with. the Agency.
Subcontraetfne: To subcontract work to be performed
under this contract which involves the specializ.ed skill
or expertise of the Grantee or his employees, the
Grantee first obtains prior approval of the Agency
Contract Administrator. In the event the Grantee
subcontracts for any or all of the services or activities
covered by this contract: (a) the Grantee is not relieved
of any of the duties and responsibilities provided in this
contract; (b) the subcontractor agrees to abide by the
standards contained herein or to provide such
information as to allow the Grantee to comply with
these standards, and; (c) the subcontractor agrees to
allow state and federal authorized representatives access
to any records pertinent to its role as a subcontractor.
Sub-grantees: The Grantee has the responsibility to
ensure that all sub-grantees , if any, provide all information
necessary to permit the Grantee to comply with the
standards set forth in this Contract .
Assignment: The Grantee may not assign the Grantee's
obligations or tbe Grantee's right to receive payment
hereunder. However, upon Grantee's written request
approved by the issuing purchasing authority, the Agency
may:
(a) Forward the Grantee's payment cbcck(s) directly
to any person or entity designated by the Grantee,
or
(b) Include any · person or entity cbignatcd by
Grantee as a joint payee on the Graotce's payment
checlc(s).
Such approval and action does not obligate the State to
anyone other than the Grantee and the Grantee remains
responsible for fulfillment of all contract obligations.
Beneflclarfes: Except as herein specifically provided
otherwise, this Contract inures to the benefit of and is
Attachment A
DEQ Contract 6720
binding upon the parties hereto and their respective
successors. It is expressly understood and agreed that the
enforcement of the terms and condruons of this Contract,
and all rights of action relating to such enforcement, are
stric:tly reserved to the Agency and the named Grantee.
Nothing cootalncd in this document shall give or allow any
claim or right of action whatsoever by any other third
person. It is the expra;s intention of the Agency and
Grantee that any third person receiving services or benefits
under this Contract js an incidental beneficiary only.
Indemnity
IndeDllllfication: In the event of a claim against either
party by a third. party arising out of this contract, the party
whose actions gave rise to the claim is responsible for the
defense of the claim and any resulting liability, provided
!hat a party ~ay not waive the other party's sovereign
unmuruty or Sllll11ar defenses. The parties agree to consult
with each other over the appropriate handling of a claim
and, in the event they cannot agree, to consult with the
Office of the Anomcy General.
Default all.cf Tumination
Termination by Mutual Content: Either party may
terminate this agreement upon thirty (30) days notice in
writing from the other party. In that event, all finished
or unfinished documents and other materials at the . ' option of the Agency, be submitted to the Agency. If
the contract is terminated as provided herein, the
Grantee is paid in an amount which bean the same
ratio to the total compensation as the services actually
performed bear to the total services of the Grantee
covered by this agreement; for costs of work performed
by subcontractors for the Grantee provided that such
subcontracts have been approved as provided herein; or
for each full day of services performed where
compensation is based on each full day of services
performed, less payment of compensation previously
made. The Grantee repays to the Agency any
compensation the Grantee has received which is in
excess of the payment to which he is entitled herein.
Termination for Cause: If, through any cause, the
Grantee fails to fulfill in timely and proper manner the
obligations under this agreement , the Agency thereupon
has the right to terminate this contract by giving written
notice to the Grantee of such termination and specifying
the reason thereof and the effective date thereof. In that
event. all finished or unfinished documents, data,
studies, sur:veys, drawings, maps, models, photographs,
and reports prepared by the Grantee, at the option of the
Agency, be submitted to the Agency, and the Grantee is
entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and
other materials. The Grantee is not relieved of liability
to the Agency for damages sustained by the Agency by
virtue of any breach of this agreement. and the Agency
may withhold payment to the Grantee for the purpose of
100316a HC BOC Page 97
set off until such time as the exact amount of damages
due the Agency from such breach can be determined.
Waiver of Default: Waiver by the Agency of any default
or breach in compliance with the terms of this Contract by
the Grantee is not a waiver of any subsequent defimlt or
biuch and is not a modification of the terms of this
Contract unless stated to be such jn writing, signed by an
authom:ed representative of the Agency and the Grantee
and attached to the contract.
Availabilfty of Funds: The parties to this Contract agree
and understand that the payment of the sums specified in
this Contract is dependent and contingent upon and subject
to the appropriation. allocation, and availability of funds
for this purpose to the Agency.
Force Majeure: Neither party is in default of its
obligations hereunder if it is prevented from performing
such obligations by any act of war, hostile foreign action.
nuclear explosion, riot, strikes, civil insurrection,
earthquake, hwricane, tornado, or other catastrophic
natural event or act of God.
Survi\lal of Promises: All promises, requirements, terms,
conditions, provisions, representations, guarantees, and
warranties contained herein shalJ survive the contract
expiration or termination date nnJess specifically provided
otherwise herein, or unless superseded by app]icable
federal or State statutes ofJimitatioIL
Intellectual Property Wghts
Cop)'rlgbts and Ownership of Deliverables: Any and
all copyrights resulting from work under this agreement
shall belong to the Grantee. The Grantee hereby grants
to the North Carolina Department of Environment and
Natural Resources a royalty-free, non-exclusive, paid-
up license to use, publish and distribute results of work
under this agreement for North Carolina State
Government purposes only.
Compliance with Applicable Laws
Compliance with Laws: The Grantee understands and
agrees that it is subject to compliance with all laws,
ordinances, codes, rules, · regulations, and licensing
requirements that are applicable to the conduct of its
business, including those of· federal, state, and local
agencies havingjurisdiction and/or authority. ·
Equal Employment Opportunity: The Grantee
undemands and agrees that it is subject to compliance with
all federal and State Jaws relating to ~ual employment
opportunity .
Confidentiality
Attachment A
DEO Contract 6720
Confldendallty: As authori2ed by law, the Grantee keeps
confidential any infonnation, data, instruments,
documents, studies or reports given to or prepared or
assembled by the Grantee under this agreement and do~
not divuJge or make them available to any individual or
organiution without the prior written approval of the
Agency. The Grantee acknowledges that in receiving,
storing, processing or otherwise dealing with any
confidential information it will safeguard and not further
disclose the information except as otherwise provided in
this Contract or without the prior written approval of the
Agency.
Oversight
Acetis to Persons and Records: The State Auditor and
the using agency's internal auditors shall have access to
persons and records as a result of alJ contracts or grants
entered into by State agencies or political subdivisions
in accordance with General Statute 147-64.7 and
Session Law 2010-194, Section 21 (i.e., the State
Auditors and internal auditors may audit the records of
the contractor during the term of the contract to verify
accounts and data affecting fees or performance). The
Contractor shall retain all records for a period of five
years following completion of the contract or until any
audits begun during this period are completed and
findings resolved, whichever is later.
Record Retendon: The Grantee may not destroy, purge
or dispose of records without the express written consent
of the Agency. State basic records retention policy requires
all grant records to be retained for a minimum of five years
or until all audit c.1:ceptions have . been resolved. whichever
is longer. If the contract is subject to Federal policy and
regulations, record retention may be longer than five years
since records must be retained for a period of three years
following submission of the final Federal Financial Status
Report, if applicable, or three years following the
submission of a revised final Federal Financial Status
Report. Also, if any litigation, claim, negotiation, audit,
disallowance action, or other action involving this Contract
has started before expiration of the five-year retention
period described above, the records must be retained until
completion of the action and resolution of all jssues which
arise from it, or until the end of the regular five-year
period described above, whichever is later.
Time Record,: The GRANTEE will maintain records of
the time and effort of each employee receiving
compensation from this contract, in accordance with the
appropriate 0MB circular.
Miscellaneous
100316a HC BOC Page 98
Choice or Law: The validity of this Contract and any of
its terms or provisions, as well as the rights and duties of
the parties to this Contract, are governed by the laws of
North Carolina . The Grantee, by signing this Contract,
agrc:es and submits, solely for matters concerning this
Contract, to the exclusive jurisdiction of the courts of
North Carolina and agrees, solely for such purpose, that
the exclusive venue for any legal proceedings shall be
Wake County, North Carolina. The place of this Contract
and all transactions and ~m.ents relating to it, and their
situs and forum, shall be Wake County, North Carolina,
where all matters, whether sounding in contract or tort,
relating to the validity, construction, interpretation, and
enforcement shall be determined.
Amendment: This Contract may not be amended orally or
by performance. Any amendment must be made in written
form and executed by duly authorized representatives of
the Agency e.nd the Grantee.
Severabllity: In the event that a court of competent
jurisdiction holds that a provision or requirement of this
Contract violates any applicable law; each such provision
or requirement shall continue to be enforced to the extent it
is not in violation of law or is not otherwise unenforceable
and all other provisions and requirements of this Contract
shall remain in full force and effect.
Headings: The Section and Paragraph headings in these
General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning
thereof.
Time of the Essence: Tnne is of the essence in the
performance ofthls Contract.
Care of Property: The Grantee agrees that it is
responsible for the proper custody and care of any State
owned property furnished him for use in connection
with the performance of his contract and will reimburse
the State for its loss or damage.
Travel Expenses: All travel, lodging, and subsistence
costs are included in the contract total and no additional
payments will be made in excess of the contract amount
indicated in above. Contractor J11Ust adhere to the travel,
lodging and subsistence rates established in the Budget
Manual for the State ofN orth Carolina.
Sales/Use Tax Refunds: If eligible, the Grantee and all
sub-grantees shall: (a) ask the North Carolina Department
of Revenue for a refund of all sales and use taxes paid by
them in the performance of this Contract, pursuant to
G.S. 105 -164.14; and (b) exclude all refundable sales and
use taxes from all reportable expenditures before the
expenses are entered in their reimbursement reports.
Advertising: The Grantee may not use the award of this
Contract as a part of any news release or commercial
advertising.
Attachment A
DEQ Contract 6720
Recycled Paper: The Grantee ensures that all
publications produced as a result of this contract are
printed double-sided on recycled paper.
Soverelgu Immunity: The Agency does not waive its
sovereign immunity by entering into this contract and fully
retains all immunities and defenses provided by law with
respect to any action based on this contract.
Gratuities, Kickbacks or Contingency Fee(s): The
parties certify and warrant that no gratuities, kickbacla, or
contingency fee(s) are paid in connection with this
contract, nor an: any fees, commissions, gifts or other
considerations made contingent upon the award of this
contract.
Lobbying: The Grantee certifies that it (a) has neither
used nor will use any appropriated funds for payments
to lobbyist; (b) will disclose.the name, address, payment
details, and purpose of any agreement with lobbyists
whom the Grantee or its sub-tier contractor(s) oi: sub-
grantee(s) will pay with profits or non-appropriated
funds on or after December 22, 1989; and (c) will file
quarterly updates about the use of lobbyists if material
changes occur in their use.
By Executive Order 24, Issued by Governor Perdue,
aad N.C. G.S.§ 133-32: It is unlawful for any vendor or
contractor ( i.e. architect, bidder, contractor, construction
manager, design professional, engineer, landlord, offeror,
seller, subcontractor, suppJier, or vendor), to make gifts or
to give favors to any State employee of the Governor's
Cabinet Agencies (i .e., Administration, Commerce,
Correction, Crime Control and Public Safety, CUltural
Resources, Environment and Natural Resources, Health
and Human Services. Juvenile Justice and Delinquency
Prevention, Revenue, Transportation, and the Office of the
Governor). This prohibition covers those vendors and
contractors who:
(1) have a contract with a governmental agency ; or
(2) have performed under such a contract within the
past year; or
(3) anticipate bidding on such a conbact in the future .
For additional information regarding the specific
requirements and exemptions, vendors and contractors are
encouraged to review Executive Order 24 and G.S. Sec.
133-32.
Executive Order 24 also encouraged and invited other State
Agencies to implement the requirements and prohibitions of
the Executive Order to their agencies. Vendors and
contractors should contact other State Agencies to
detennine if those agencies have adopted Executive Order
24."
100316a HC BOC Page 99
Attachment B
DEQ Contract 6720
Co nve nie n ce Center Co m mingl ed R ecycling Collection Grant P rogram
APPLICATION GUIDELINES
N .C. Department of Environment and Natural Resources
Dh~sion of Environmental Assistance and Customer Service
The purpose of this gran1 program is to assist local governments with the implementation of commingled recycling
collection at staffed convenience centers using compacting roll-off collection systems . The Division of
Environmental Assistance and Customer Service (DEACS) administers the Convenience Center Commingled
Recycling Collection Grant Program through the Solid Waste Management Outreach Program.
With the release of these application guidelines, DEACS is accepting applications for funding from counties,
municipalities, and solid waste authorities seeking to implement commingled recycling collection at staffed
convenience centers . Applicants should carefully read this entire document and are strongly encouraged to
contact Rob Taylor at {919) 707-8139 / rob.taylor@ncdenr.gov or Joseph Fitzpatrick at (919) 707-8121 /
joseph.fitzpatrick{alncdenr.gov to discuss grant program parameters prior to submitting an application.
Eligible Entities:
North Carolina counties, municipalities and solid waste authorities are eligible for funding through the Convenience
Center Commingled Recycling CoJJection (CCCRC) Grant Program.
Available Funding, Application Due Date, and Equipment Requirements:
The Division of Environmental Assistance and Customer Service plans to offer grants through the Convenience
Center Commingled Recycling Collection Grant Program for the duration of funding availability. Grant funding is
only available for jurisdictions that operate staffed convenience centers or other staffed drop-off sites collecting
residential recyclable materials from the public.
In general, approved grant applications will be funded in the order in which they were received . Grant contracts
will only be initiated once all application requirements are met. There is no due date for grant applications.
Applications will be accepted on an ongoing basis while funding is available. Applicants are strongly encouraged
to submit applications at least 90 days prior to intended project implementation. In the event that grant funding is
not available when an application is received, DEACS will place applicants on a waiting list in the order in which
applications were received and approved, and then DEACS will initiate a grant contract as soon as funds become
available.
Convenience Center Commingled Recycling Collection Grants are only available for the direct purchase of
compacting roll-off systems that will be used to collect commingled residential recyclable materials from the
public. Both self-contained compacting roll-off systems and stationary compacting roll-off systems using
detachable roll-off receiver boxes are eligible for grant funding support. Compacting roll-off systems used to
collect municipal solid waste are not eligible for grant funding, and grant funds are not available to support the
leasing or renting of equipment.
Grant Amounts and Ca sh Match:
The maximum amount of grant funding tha t is availabl e through a Convenience Center Commingled Recycling
CoJlection Grant is $31,000, o r $15,500 per compacting roll-off system with a maximum grant supported purchase
of two (2) compacting roll-off systems. Applicants may either apply once for one ( 1) Convenience Center
C ommingled Recycling Collection Grant of $31,000 to support the purchase of two (2) compacting roll-off
systems, or they may apply for twice for two (2) separate Convenience Center Commingled Recycling Collection
Grants of $15,500, with each grant supporting the purchase of~ (I) compacting roll-off system . The lifetime
maximum CCCRC Grant funding limit for any one applicanl is $31 ,000.
DEACS will reimburse grantees for the dire ct purchase of self-contained c ompacting roll-offs or combination
stationary compacting units and detachable roll -off receiver boxes , not to exceed $15 ,000 in equipment funding per
RC'\·ised J anuary 2(1J5 AVA
~l
100316a HC BOC Page 100
Attachment B
DEC Contract 6720
roll-off system fol' up to two systems in the jurisdiction ($30,000 maximum award for equipment). An additional
$500 may be requested per compactor system being purchased to create and/ or update signage and / or to create
recycling outreach materials for distribution to citizens using the convenience centers ($1,000 maximum award for
education and outreach support including signs). There is no minimum cash match requirement. however the
cost of all eJCpenditures beyond the grant award amounts that are allocated to compacting roll-off equipment and
education and outreach support will be the responsibility of the applicant.
Convenience Center Commingled Recycling Collection Eligibility Reguh'ements:
1. Commingled Colleetion -Only communities intending to collect commingled recyclables in roll-off
containers (sometimes known as "single stream" collection) at staffed drop-off sites are eligiole for
CCCRC Grant funding. Eligible projects can include either the initiation of comming]ed recycling for the
first time, or the transition from the loose collection of recycla~les to compacted collection. Compacting
roll-off systems that will be used for the collection of source separated recyclable materials and/or
recyclables intentionally mixed with municipal solid waste for mixed waste processing are not eligible for
CCCRC grant funding .
2. Allnwed Roll-off Units-Communities transitioning to the use of a compacting roll-off system for
commingled recycling collection at convenience centers under this grant program may purchase a self-
contained compacting roll-off system or they may purchase a combination of a stationary compacting unit
plus one detachable roll-off container (typically 40 cubic yards in volume).
3. Maximum Funding Eligihllitv -To ensure that sufficient funds are available for aU communities interested
in connningled recycling collection at convenience centers, local governments and solid waste authorities wm be limited to the purchase of two (2) CCCRC grant funded compacting roll-off systems.
4. Retroactive Costs -DENR grant-making rules do not allow for the reimbursement of costs made prior to
the execution of a grant contract. Any grant-related purchases made prior to the grant contract period start
date will not be reimbursed. It is estimated that grant contracts will be in place approximately two months
after a convenience center commingled recycling collection grant application is finalized and a grant is
formally awarded (see al~: "Agreement on Final Grant Applications" below).
5. Applicant must he in good stanmng with DENR -
• Applicants with delinquencies on existing DEACS grants (e.g., failure to submit final report) will not
be considered for funding until such delinquencies are corrected.
• Applicants with outstanding Notices of Violations related to solid.waste management rules and statutes
w:ill not be eligible for funding until the Division of Waste Management bas determined the violation(s)
bas been corrected.
• Applicants that have failed to complete and submit the required Local Government Solid Waste and
Materials Management Annual Report will not be considered for funding.
6. Agreement on Final Grant Applications -As a condition of grant award, DEACS may work with
applicants to revise mitially submitted proposals before entering into a grant contract. Any changes to
initial proposals must be approved by DEACS and the applicant. and the resultant final grant application
will become an attachment to the Grant Contract.
Contract Period;
The contract period for this grant is one year. Grantees must expend funds and submit a final report within the
contract period unless the contract tenn is extended by written agreement between the grantee and the N.C.
Department of Environment and Natural Resources. Requests for no-cost time extensions should be submitted to
the division at least 60 days prior to the contract expiration date. Funds not expended by the eod of the contract
period will be forfeited. Any funds expended prior to the start of the contract will not be reimbursed .
2
100316a HC BOC Page 102
Attachment B
DEQ Contract 8720
Application Requirements:
The infonnation on the next page outlines the eight (8) mandatory components of a Convenience Center
Commingled Recycling Collection Grant Application. Please ensure that applications include each of these sections
in tbe order listed.
1. Contact Information including:
• Name and title of main contact
• Organization
• Address
• Telephone and fax numbers
• E-mail address
1. Project Description: Provide a description of your plan for implementing the collection of commingled
recyclables using a compacting roll-off system at a staffed convenience center. This plan must include tbe
identification oftbe specific site(s) where commingled collection will be implemented, the entity hauling
the roll~off containers (local government or contract hauler), the.style of compacting equipment to be
purchased (self-contained or stationary), and the name and location of your recycling processor.
2. Materials Collected: List the materials to be collected by your commingled recycling collection program.
The following materials must be included in your program: aluminuni and steel cans, corrugated
cardboard, mixed paper (including newspapers, glossy magazines and telephone books), glass bottles and
jars*, and all plastic bottles. In addition, the collection of other materials including non-bottle plastic
containers, milk cartons and juice boxes/aseptic containers is strongly encouraged. If desired, a comnumity
may collect corrugated cardboard separately from commingled materials, but CCCRC grant funding is not
available to support the purchase of roll-off systems for the collection of separate corrugated cardboard.
DEA CS staff members are available to help detennine the best feasj>le collection mix for your community.
Please include a copy of acceptable items as provided by your recycling processor. *Special note about
gloss: communities may consider collecting glass separately from the commingled recyclables. PleOJe
check with DEA CS staff about this option before submitting an application .
3. Measurement Plan: Provide a description of plans to collect data about the before-and-after effects of
implementing commingled collection using a compacting roll-off system at your convenience centers. The
plans should include estimates of the current frequency of hauls of recyclable materials and current tonnage
hauled on a monthly basis. The measurement plan should also include a method for tracking haul
frequency and monthly tonnage after the implementation of commingled collection using a compacting
roll-off system .
4. Pabllc Outreach Plan: Provide a detailed description of plans for recycling program promotion. This
Public Outreach Plan should include a strategy for educating residents about commingled recycling prior to
the implementation of commingled recycling collection, end the plan should also include continued
education after commingled collection has been implemented. The public outreach plan should include
new or revamped signage and distribution of educational materials to convenience center users, as well as
other methods of encouraging higher recycling participation. State specifically in your Public Outreach
Plan here and indicate in the Program Budget whether you intend to request for supplemental ·grant funds to
support the purchase ofsignage and/or outreach materials. If available, please. provide examples of any
signage information/ graphics, and outreach materials whlcb you plan to use. DEA.CS staff members are
available to provide feedback on and assistanc~ with the development of any educational and promotional
materials.
S. Implementation Timellne: Provide a bulleted timeline for the proposed grant project. The timeline should
include the date when compacting roll-off equipment will be placed in service for the collection of
commingled recyclables and the date when the final report will be submitted to the state to complete the
grant project.
3 AVA
NCDENR ---.._.. .. ......__
100316a HC BOC Page 103
Attachment B
DEC Contract 6720
6. Program Budget: Provide a budget for the purchase of commingled collection compacting equipment.
Please use the following budget fonnat:
s J G amp1e rant B d u 1~et
Quantity Item DEACS Grant Community Funds Total
Funds
I 30 cubic yard self-contained $15,000 $3,250 $18,250
compacting roll-off system
l New sign and recycling outreach $500 $500 $1,000
materials for Convenience Center
Total Proiect EA1>enditures $15.500 $3,750 Sl9,250
Additional costs are likely to be associated with the installation of a compacting roll-off system including
site preparation, concrete, installation of electrical infrastructure, freight, and other installation costs. It is
not necessary to list these costs in the Program Budget, though communities are encouraged to take these
costs into consideration when planning compactor system installation projects. Assistance with budget
preparation is available from DEACS.
7 . Quote: Provide a copy of an itemized quote obtained from the intended equipment vendor that specifies the
item(s) to be purchased.
NOTE: Any expenses incurred before a contract is signed by both DENR and the grant recipient are
not reimbursable.
How to Submit Applications:
Applicants must submit an electronic copy of their proposal, preferably in MS Word format. Receipt of all
proposals will be acknowledged by e-mail or other correspondence. Submit electronic versions to
rob.taylor@ncdenr.gov. Please submit electronic versions as Microsoft Word (preferred) or Adobe Acrobat
attachments.
Information for Current or Pre,ious Com·enience Center Commingled Recycling Collection Grantees:
• A maximum of two (2) compacting roll-off systems can be purchased using Convenience Center
Commingled Recycling Grant funding. In order for a pre\~ous grantee to reapply for CCCRC funding, the
return applicant must not have purchased more than one compacting roll-off system with the support of
CCCRC funds. In addition, the return applicant must be in good standing with the CCCRC Grant Program
and with other grant programs operated by DEACS, and the applicant must be in compliance with all solid
waste statutes and rules as detennined by the N.C. Division of Waste Management.
• Re-applications will not be accepted until the expiration date of a previous CCCRC Grant has passed.
• When allocating funding, first time applicants to the CCCRC grant program may take priority over re-
applicants.
Other General Terms and Conditions:
All grantees are subject to the tenns and conditions listed below. Additional tenns and conditions may be
addressed in the grant contract and/ or listed on the fo11owing web site;
http://portal.ncdenr.org/web/deao/recyclingtlglfinancial-assistance
• EIN and NC E~Procurement Registration -Grantees will be required to provide the local government's
EIN (Federal ID number) and to register wi th the state's NC E-Procurement system before a contract can
be initiated. You may register with NC E-Procurement using the following link:
http://cprocurement .nc.gov/
• Publications -Documents and publications associated with a grant contract should submitted
electronically, though if printed must be printed on recycled paper containing at least 30 percent post-
•
consumer content.
Final Reports -A draft final report is required to be submitted to DEA CS at least 30 days prior to the
4 AVA
~l
100316a HC BOC Page 104
Attachment B
DEQ Contract 6720
contract end date, and a final report is required to be submitted by the contract end date. Final Reports
should be submitted electronically. The final report fonnat will be provided by the assigned grant
administrator.
• Contract Extensions and Amendments -No-cost time extensions are possible but not guaranteed for
grant contracts. Grantees seeking no-cost time extensions should submit a request for a time extension at
least 60 days prior to the contract end date. The request for extension must indicate how long the grantee is
seeking to extend the project and the reason that the extension is being requested (i.e., why the project
cannot be completed on time). Any request for an extension must include a new timeline listing revised
project milestones and must include a new budget if budget changes are also being requested.
• Reimbursement -DEACS grants funds are distributed on a reimbursement basis. Requests for
reimbursement can only be made after the grantee has spent funds on the grant project. Reimbursement
requests must be submitted electronically, must be submitted on letterhead, must include copies of invoices,
and must include proof that the grantee has made payment. Proof of payment may include copies of
cancelled checks or other financial reports showing that funds were spent. State and local sales taxes are
not reimbursable, may not be counte<l towards expenditure requirements, and should be excluded from
reimbursement requests. Payment of grant proceeds may be made by check or electronic draft, and funds
are usualJy distributed between 15 and 30 days after a reimbursement request is received and approved by
DEACS.
• Final 10 Percent of Funds -DEA CS will continue to reimburse grantees until 90 percent of the grant
award amount has been expended . The final 10 percent of grant funds will be held untiJ an acceptable final
grant report has been received and approved by DEACS. The final repor1 must be received by the contract
end-date. All final requests for reimbursement must be received within 45 days of the contract end-date or
all unpaid grant funds will be forfeit.
Related Grant Programs and Funding:
Implementation of commingled recycJing collection at staffed convenience centers is expected to free up physical
space that can be used to offer additional recycling services to the public. Applicants under the Convenience
Center Commingled Recycling Collection Grant Program are strongly encouraged to expand or improve these
services using the fo11owing funding sources:
• Mercury Products Recycling Grants Program -this program assists local governments in offering
recycling options for spent compact and tube fluorescent lamps, mercury thennostats, and other mercury
containing devices. For more details about this program, see
http://portal.ncdenr.org/web/deao/recycling/lg/financial-assistance or contact Joseph Fitzpatrick at 919-
707-8121 or joseph.fitzpatrick@ncdenr.gov.
• Community Waste Reduction and Recycling Grants -this program provides possible funding for
coJlection of additional materials at convenience centers including oil, oil filters, antifreeze, cooking oil,
textiles, carpet, bulky rigid plastics, and plastic bags. For more details about this program, see
http://portal.ncdenr.org/web/deao/recycling/lg/financial-assistance or contact Rob Taylor at 919-707-8139
or rob.taylor@ncdenr.gov.
• White Goods Distributions and Grants -funds distributed to counties for the management of white
goods may be used to improve infrastructure at convenience centers for the collection of white goods and
related materials. Supplemental white goods grants may also be used for the same purpose . For more
information on the use of white goods distributions or grants, see
http://portal .ncdenr.org/web/wm/sw/whitegood s or c ontact Bill Patrakis at 919-707-8290 or at
william.patrakis(@ncdcnr .gov.
• Electronics Management Fund Distributions -local governments receiving electronics management
fund distributions may use this funding to purchase equipment, structures, and supplies that streamline or
improve their collection of electronic products from the public ot convenience centers. For more
information on this program, see: http://portal.ncdenr.orglweb /wm/sw/e lectronics/localgov or contact Ethan
Brown at 919 707-8249 or at et h an.brown(alncdcnr .gov.
5
100316a HC BOC Page 106
Attaehment C
DEQ Contract 6720
· Harnett
COUN'rY
NORTH CAROLINA
August 28, 2015
Mr. Joseph Fitzpatrick
Division of Environmental Assistance and Outreach
Engineering and Facilities Management
P.O. Box 2773 91M14-6156
200 Alexander Drive 910-814-4041 fax
Lllllngton, NC27546 www.harnett.org
North Carolfna Department of Environment and Natural Resources
1639 Mail service Center, Raleigh, NC 27699-1639
RE: Hamett County
2015 Convenience Center Commingled Recycling Collectlon·Grant Proposal
Dear Joseph:
Please find attached our.final grant application In support of two new self-contained recycling
compactors for Hamett County.
We hope to see the same success with the Installation of these compactors as we have seen with the
installation of recyclable compactors at Dunn Erwin and Anderson Creek.
Thank you for vour c;ooperation.
Sincerely,
Amanda L. Bader, PE
County Engineer
strong roots • new growth
f
' ,
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I
100316a HC BOC Page 108
Attachment C
DEQ Contract 6720
Engineering and Facilities Management Harnett
COUNTY
NORTH CAROLINA
P.O. Box 2773 910-814-6156
200 Alexander Drive 910-814-8263 fax
LIiiington, NC 27546 www.harnett.org
August 28, 2015
Mr. Joseph Fitzpatrick
Dtvlsion of Environmental Assistance. and Oub'each
North carolina Department of Environment and Natural Resources
1639 Mail Service Center, Raleigh, NC 27699-1639
RE: 2015 Convenience Center Commingled Recycling Collectfon Grant ProPosal
Oeat Joseph and Selection Committee:
We are pleased to submit a proposal for the 2015 Community Waste Reduction and Recycling Grants.
Hamett County.would like to fnaease our rec;ycllng efforts in the County.
Project rltle: RECYCLE HARNfTTI: Hamett County's effort to increase recycling in the central and
western part of the county with two new compactors.
Appllcant Contact Information: Harnett County Solld Waste
Projeq Dascriptlon
Amanda Bader, PE, County Engineer
P.O . Box 2773
LIiiington, NC 27546
Phone No. 910-Sl.4-6004
Fax No. 910-814-4041
Hamett County Tax ID: XX XXX 306
Harnett County has installed two recycling compactors for each of Its landfills, which have Increased
recvcllng volume. With this grant Harnett County wlll expand recydlng to two new locations. The grant
funding will Install a self<ontained compactor at the new Ponderosa site which will serve approximately
15,000 to 25,000 ftouseholds and a self-contained compactor to be placed at the Hamett County
Engineering and Facility Maintenance (EFM} Building which will serve residents in the Ullington/Buies
Creek .area, approximately 5,000 citizens. The EFM building will replace the unmanned campbell site.
The mmpactor will be hauled and the site will be staffed under our current contract with Republic
Waste. MatertaJs that are collected will be trucked to the Sonoco MRF In Raleigh or the Pratt MRF in
Fa vettevllle.
Materlals collected
The following commingled recyclables will be collected at both sites:
All plastic contaTners #1·7, bottles, jugs, and tubs
Cardboard
Aluminum cans and foil pans
strong roots • new growth
100316a HC BOC Page 109
Mr. Fitzpatrick
PageZ
Steel cans, aerosol cans
Allachment C
DEQ Contract 6720
Newspaper, magazines, catalogs, mail, office paper, paper bags, phone books, paperboard
MIik and juice cartons
Glass bottles and jars
Measurement Plan
The current Johnsonvllle site generated 59.7 tons of commingled recyclables in 8 Cf dumpsters In FY 14-
15.. The loads are weighed at the MRF. Because of increas~d availability and the success seen at the
Ander~n Creek landfill, we anticipate-an increase of 70% In recycling rn western Harnett County. The
Ponderosa and EFM sites are new, therefore, no pre-compactor data will be available.
The current campbell site would be replaced by the new site at the EFM bulldlng. The loads from the
Campbell site have often been contaminated because It Is an unmanned site. The reported tonnage for
the Campbell site In FV1~15 was 79.36 tons. We anticipate an ;naease of20% at this site based on the
Increased tonnage at the Dunn Erwin landfin.
We will track each site ustns the recycle tickets submitted by Republlc, our contract hauler; from the
MRF. The tickets provide the date, time, and weight of the load. We will maintain a spreadsheet with
this infonnation categorized by container location.
Public Outreach Plan
The County will publish new recycling flyers (current handout attached). The County solid waste
program participates In County events to distribute programs to address questions the public has about
recycling . New signs proudly displaying the County's recycling logo will be posted on the compactors.
Implementation Plan
Grant Contl'id term
Install the compactors
Submit the final grant report to DEACs
Program Bud1et
De~mber 1, 2015 -November 30, 2016
March 1, _2016
November 30, 2016
Description State Grant Funds county Funds Total
2-Self-contained $30,000 r $14,000
compactors I
2 -Large Metallic $1,000 : $0
Signs (sample
attached)
Total $31,000 $14,000
Please see attached quote for compactor.
$44,000
$1,000
$45,000
We appreciate your consideration and Jook forward to responding to any questions or comments VoU
may have .
Sincerely,
strong roots • new growth
100316a HC BOC Page 110
Mr. Fitzpatrick
Page3
Amanda L Bader, PE
County Engineer
Attachments
strong roots • new growth
Attachment C
DEQ Contract 6720
100316a HC BOC Page 111
.----------.----------,----------··----. -· .. . .... . -~··----
Mtach111e14 e
DEC Contract 6720 ·1~-f(-"' Ba~rs Wutt Equipment, Inc.
, ·, -1I08NDM'DDd8ISW
QUOTATION Oifglnal
· . 1111 Lenoir NC 28845
IWU•WAnr EQUIMBn' USA
&arll8 EmploJee: RIIII Clmk / HSE
CGIIIIU:t Nama: Amanda Bader
Tenn a: N30
Item No.
RIPTO
Hemfll:Galady4oDd W..141
449 Dental& Rd.
81CMIM-ff01 Ramly
Dllnt NC 28334
USA
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Q&lollRt.: 18538
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P,atNO.t ... 1
TOTAL ... ...
$21,762.77
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S11,781JJD 1.DOO 111,781.GD
THE ABOVE UNITISFOR PtASTIC RECYCUNGI
The abl1ve Is a Pinnm:la S& yd. Sef contained campactor.
'
RemDle Power Uni..,, 2DB-230-460V a Ph moZDr & WNlher cover
Sfllgla Phase Ralaphue Phase Qnreiler
ICa1 Lock conlrDll on panel lice
acm and 1009' Advamed WBmfne Ust,111 w/Pmaure Gtuge
MIIIIC'/Cfe Timer
Doghouse wl Ona Door & Interlock
10' Conlalnar gufde With lltOpa
NOTE: Slragle Phase eonverter quoted. PLEASE ADVISE tf 3 Ph par la Vie powas: NKma
1111s fs a BucSaataY auotaUon Plr Your Raqunt
Blldgotary Pnces Forlbfl Eqllpment May Be Hl;her or Lower Ovar lime ..
Pdce$ Quoted Are Good Forao Days Fmm Date Of Quole. .
CClntad BWE to CGtlfinn Pdilel At Time of 0Jd81'
Thank You For Tba 9,portunlty I
BWE COMPACTOR DISCI.AIMER
euatomei m&panBlb!e for off loadln; equpaent
Customer wlll pnwlde. cfeara, lewi cam,te pad to epec'a for c.ompealor8.
CU81omer reapc,nalhJe fer~ lhe eervlce clJac:annact
1.GOD · l1,10%l.DD
aaalrDrllc DIROmtect box mUBt be ntadJ ("hat") ror lnetallallon 81\d In Una of• ,sa havt tt,e pn,per "IBl8ct amp fLllea" In the
l>mt.
Cuatomerv.ill be 1811ponalble lot movtns equipment Jnla pllm fDr final aecurfng lo s,ad.
If exlatlng equlpmant ta to t,a ~. a la Iha eualomer NSpanslbOII)' to remove the olcl equipment tom the pad befoie the
IMtatlatlcm of 1!'1• hllW equipment l>esna.
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100316a HC BOC Page 112
DEQ ContraCI 6720
I'.,:,.-Bakers Waste Equipment, Inc.
:·~ ... -1808NorwoodstSW
· ' .. lenDlr NC 28645
iAmS""'--,WAnJ-· -.-.,,.,-.-Sff-USA .
QUOTATION
QualaND,:
Dllr.
ValdUnlll:
Cualoffllr No.c
C.,..._.Aaf.No.:
18U8
Dlmll115
10IDMS
C01517
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Wa App,edale Vourlnlerelt In IMfE Producta, And For This OppoztumtvTo Do llllllneA,
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Ron CJer1c \
BW& e.ste,n Region &alu Manager
~(c;e!Q .
hM'184272 (o18ce)
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-Pttcea Quo1ld Are Good For 30 Daya From Tha 09le Of The Quote
"Sates TaxWID Be AppJled Unlall BWE His A Tax EKempl Certficeta On FIie
•customer rs Raponalbte And Uabla Far OfflD&dlng EQuJpmenS Upon Dellvery Untnt Allemate Malhods Have Been Arranged
PlfarTD Dallvtry .
Ordar Tame and CondJllona:
Older Conftmlatlon-quotu ara conffrmed Into otd&II based on c:ustomer verbal or v.tftten confirmation.
ALL INFORDIAllON COl'lTAINED IN A CONFJRMa> QUOTE WILL BECONSD>!R!D CORRE:CT N«> ACCURA'TEATTHE
TIMEOF THE ORDER .
Purchase Orders ere l800ffllll9nded and preferred to confirm an order. TIie qUDBf prvduct Hem, prloe, quenaty, and
1)eeiffcatl0n111B aiso ~ it tie llme Ula cmfar Is oanflnn1d.
Pllces d be 1ubject to change baaed an en, eubleqwlnt altlf'atim, to quanllty, pmdUClt dell;n ar speollae1lon. logllth:&, or
dllMII)' schedu1e.
Order ClnCeUllfana-cancelled ar reviled ord11r1 muat be approved by BWE and may be eul>]ect ta a chlnG• order fH af 251' If
tha order It Heady_ In pl'Dduotlon
Payment T~ -rnelhCd mus payment tenns ant cantrmed ll llml Df Dlder. New accounts wDI ba IUbJed to a depo&ff,
prepayment. and I or COD payment terma untll a l:lecfil appllcallon can be ptooeaeed for paymanl term apllono
Warranty-atandlrd BWE warralll)' apples IO all new produclt told. Warral"lb' dllte begins on Iha dalll the p,oducl II NCllftd
and It only valld If Ille producta haVa been received, and paid for In fUII
GNpp!ng Dama;N -eny cllm&gN must ba noted at the time of dllivery ~ the hfghl company that ddwlna the product.
Fallure to do so may flopMdlza any dan-ae clalm 1D repair,~ or reple;e lhe ctameged product. CUt&omer Is relJX1llllble
for offloading 91pp,nent and Is Dable fDr damage& during offloading unteas ann;ed o1herwlle
Retum Polkly-pn,d&Jm nam haVe return autholimSlan from BWEprforto them being retumad. Heml returned am aubjectto
1
1881ocldnp fw Df21%. BWE reservu lhuole rlphl towatJe any feklm or reatocldp fees· · · '·
100316a HC BOC Page 113
I ~,-M\ Balun Waste Equipment, Inc.
~.',. ; 1808NonroadStSW
•• _ · ·· ·• · umDlr NC 28845 imM WMR~ USA .
rm ieiiwJDijj&iuse
1 ea,.l TL Co Hsnetl CowrlY l.F, Dunn, NC
.~··
Plulnis: Ba-72H001· Fmc (IZIJ l2N010
DEQ Contract 8720
QUOTATION
QWIIIIN.:
Date:
Va1Jd Unlll:
CIIIIMlll'No.:
Catrmlerllef. No.:
Pase No.:
8u1llola1
8hlpplns
Tax
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100316a HC BOC Page 114
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Agenda Item 4-,NJ
Board Meeting
Agenda Item
MEETING DA TE:~,temhc1 6, 2Q.l6
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request permission to accept contract from Harnett County Workforce
Development WIOA Program
REQUESTED BY: Tyrone L. Fisher, County Extension Direct#,
REQUEST:
The North Carolina Cooperative Extension, Hamett County Center, request permission to
accept 2016-2017 contract agreement in the amount of $3,600 with Hamett County
Workforce Development WIOA program. This contract agreement includes having
Extension's Community Rural & Development Agent provide readiness training to Hamett
County Workforce Development Young Adults & Youth who are enrolled in the Workforce
Innovations & Opportunity Act Youth Program. The progam is operated under the WIOA
E mployment and Training Opportunities to youth ages 14-24 .
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C :\Users\swi II iams\Des ktop\C ou nty fo rm s\agendafo rm 201 6.doc
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Page
100316a HC BOC Page 116
Contract
Between
Harnett County Cooperative Extension Agency
And
Harnett County Workforce Development (HCWD)
WIOA Program
Under this agreement Harnett County Cooperative Extension agrees to contract, services provided by
Kittrane Sanders, CRD Agent, Harnett Cooperative Extension-("Instructor") to expenses, and to
provide classroom facilities if needed and instructor amenities, as enumerated in this contract.
Purpose
Purpose of this contract is for Harnett County Cooperative Extension is to provide Work Readiness
Training to Harnett County Workforce Development Young Adults & Youth who are enrolled in the
Workforce Innovations & Opportunity Act Youth Program. The program is operated under the WIOA
Title 1-B of 2014 , serving eligible youth in Harnett County. The WIOA program provides
Employment and Training Opportunities to youth ages 14-24.
Therefore, Harnett County Workforce Development seeks to contract with Harnett County Cooperative
Extension to provide the following instructional components to Harnett County WFD Young Adult
and Youth who are enrolled in the Workforce Innovations & Opportunity Act Program.
Services to be provided by H.C. Cooperative Extension in
../ Community Service opportunities
../ Team work
../ Civic engagement
../ Positive attitudinal development
../ Conflict Management/Resources
../ Self-esteem
../ Entrepreneurship
../ Skill /Asset Building & Information
Effective Date
This contract is effective ~ugust 1, 2016 upon signature of both parties will remain in effect until
terminated.
Definitions
Class: A workshop or program
Workshop: A class comprised of lectures, demonstrations, student hands-on practice and exploration,
one-on-one instruction as needed, and more thorough coverage of topic if needed -u sually 2 or more
hours per class
Program: A class comprised of lecture and demonstration only -u sually not exceeding 2 hours
Nondiscrimination Clause
The partners to this contract agree that they will not discriminate in practices or services on the basis of
gender, age, race, color, creed, religion, national origin or disability, or on the basis of any other
classification protected under the state or federal law.
100316a HC BOC Page 117
Contracting Organization
Hamett County Workforce Development
Organization Name
1137 East Cornelius Harnett Bl vd .
Address
910-893-2191
Phone
Class Site
Location may vary
Location Name
Charlotte Leach
Contact Name
Lillington, NC 27546
City, State/Province, Postal Code
910-814-4046
Fax
cleach@harnett.org
Ematl
City, State/Province
Class Size -A workshop is limited to a maximum of 20 students unless otherwise noted in this
agreement. A program can have any number of students, subject to the space and seating for which
the Partner has prepared.
Per Day Commitment -Unless there is prior agreement , Instructor will deliver up to 40 hours from
~ugust 1, 2016-June 30, 2017. Appearances at ancillary events beyond the two hours per day maximum
are at the Instructor 's option.
Facilities-For either workshops or programs, partner agrees to provide a well-lit classroom equipped
with tables and chairs to accommodate all students . For workshops only, the room additionally needs to
be spacious enough and arranged such that the Instructor can move around among students to give
individual instruction and assistance.
Payment Terms: contract amount $3,600.00
Cancellation Policy
The Partner or Instructor may tenninate this Agreement at any time by giving the other party 30 days
written notice. In the event that Instructor must cancel any class( e s) within a timeframe ofless than 30
days due to illness , family emergency, act of God or war, Instructor will make every effort to
reschedule the remaining class(is) giving the Customer priority placement in the In structor's schedule.
Signature-Hamen County Workforc e Development -Director
Date
Na m e
Signature-Hamen County Manager
Date
100316a HC BOC Page 118
North Carolina Cooperative Extension Service
NC STATE UNIVERSITY
Invoice
08 /08 /2016
Billing Address: Shipping Address:
Name: Harnett County Cooperative
Extension n/a
Group: Harnett County Workforce n/a Development WIOA
Address : 1137 E Cornelius Harnett Blvd n/a
City/State/Zip Lillington, NC 27546 n/a
Contact : Charlotte Leach
Phone: 910-893-2191 n/a
Email: cleach(@harnett.on?
Shipping Method:
Date Description
August 30, 2016-J une
Contract amount for a total of 20 young adult youth
30'' 2017 Work Readiness training from August 1, 2016-June 30,
2017.
To include materials, supplies and transportation
Hamett County Center
126 Alexander Drive, Su ite 300
Lillington, NC 27546
Telephone: (910) 893-7530
Fax: (910) 893-7539
http://www.ces.ncsu.edu/harnett/
I
Amount Amount Each
180.00 $3,600.00
TOTAL $3,600.00
Make check payable to: Harnett County Cooperative Extension
North Ca rolina State University and North Carolina A&T State University commit themsel ves to positive action to secure equal opportunity regardle ss of race ,
color, creed, national origin , re ligion , sex, age, or disability. In addi tion, the two Universities welcome all persons without regard to sexual orientation . North
Carolina Sta te University, North Carolina A&T State University, U.S. Department of Agriculture, and local governments coopera ting. 100316a HC BOC Page 119
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendme nt be made to the annual budget ordinance for the fiscal year ending June 30, 2017:
Section 1. To amend t he General Fund , Cooperative Extension program, th e appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7398-465-36-05 CRD (Community Rural Development) 3,600
/l
/) -(\ I
l 't J ' 'l ) \I
'-,/ I .,
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-344-13-00 CRD (Community Rural Deve lopment) 3,600
EXPLANATION : To budget Workforce Development WIAO funds to reflect awarded amount from 2016-2017
Contract Agreement.
Finance Officer (date) County Manager (date)
Section 2. Copie s o f th is budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Office r fo r their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harn ett County Board of Commissi o n e r s
100316a HC BOC Page 120
Agenda Item 4 -N
Board Meeting
Agenda Item
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2017 Holiday Schedule
REQUESTED BY: Administration
REQUEST:
HARNETT COUNTY 2017 HOLIDAY SCHEDULE
NEW YEAR'S DAY JANUARY 2, 2017
MARTIN LUTHER KING, JR. BIRTHDAY JANUARY 16, 2017
GOOD FRIDAY APRIL 14 , 2017
MEMORIAL DAY MAY 29, 2017
INDEPENDENCE DAY JULY 4, 2017
LABOR DAY SEPTEMBER 4, 2017
VETERANS DAY NOVEMBER 10 , 20 17
THANKSGIVING NOVEMBER 23, 2017
NOVEMBER 24, 2017
CHRISTMAS DECEMBER 25 , 2017
DECEMBER 26 , 2017
DECEMBER 27 ,2017
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\a gendaforrn2016.doc
MONDAY
MONDAY
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WEDNESDAY
P age I of 1 100316a HC BOC Page 121
NEW YEAR'S DAY
HARNETT COUNTY
2017
HOLIDAY SCHEDULE
JANUARY 2, 2017
MARTIN LUTHER KING, JR. BIRTHDAY JANUARY 16, 2017
GOOD FRIDAY APRIL 14, 2017
MEMORIAL DAY MAY29,2017
INDEPENDENCE DAY JULY 4, 2017
LABOR DAY SEPTEMBER 4, 2017
VETERANS DAY NOVEMBER 10, 2017
THANKSGIVING NOVEMBER 23, 2017
NOVEMBER 24, 2017
CHRISTMAS DECEMBER 25, 2017
DECEMBER 26, 2017
DECEMBER 27, 2017
MONDAY
MONDAY
FRIDAY
MONDAY
TUESDAY
MONDAY
FRIDAY
THURSDAY
FRIDAY
MONDAY
TUESDAY
WEDNESDAY
100316a HC BOC Page 122
C. NEAL ALEXANDER I JR.
Di re ·tor
State Human Resources
TO: Agency Heads and Chancellors
FROM: Neal Alexander Jr.
DATE: January 24, 2013
SUBJECT: 2017 Holiday Schedule
Listed below are the holidays that will be observed by State employees during 2017.
New Year's Day
Martin Luther King , Jr. Birthday
Good Friday
Memorial Day
Independence Day
January 2, 2017
January 16, 2017
April 14, 2017
May 29, 2017
July 4 , 2017
September 4 , 2017
November 10, 2017
November 23 & 24, 2017
Monday
Monday
Friday
Monday
Tuesday
Monday
Friday
Thursday and Friday
Labor Day
Veteran's Day
Thanksgiving
Christmas December 25, 26 & 27 2017 Monday, Tuesday &
Wednesday
NOTE: The schedule shall be used by all State agencies operating under the policies, rules and
regulations of the Office of State Human Resources. Institutions of higher education and
agencies requiring a twenty-four hour operation may adopt varying holiday schedules in
keeping with operational needs, provided the employees are given the same number of
holidays as approved by the State Human Resources Commission. Such special holiday
schedules must be filed with the Office of State Human Resources.
It is recognized that some agencies may need to adopt an additional holiday schedule
applicable to employees working in twenty-four hour operation; this schedule would
designate as holidays the specific dates of the legal observances rather than the
substitute weekdays when the observance occurs on Saturday or Sunday. This would be
in keeping with the purpose of the holiday premium pay policy.
~othing Compares~
An Eq.ial Opportunity Employer
State of's;otth Carolina State Human Re source s
116 West ]Orn'S Streer 1331 Mdil Service Center Raleigh. "sC 276QQ -t331
QJQ 807 4600 T q1q 715 q750 F
100316a HC BOC Page 123
Board Meeting
Agenda Item
Agenda Item _LJ __ -____;O=----
MEETING DATE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Position Requests
REQUESTED BY: Kimberly A. Honeycutt, Finance Officer
REQUEST:
Request that the Hamett County Board of Commissioners approve the addition of four
Deputy Sheriff Positions, (PSN 248, Grade 66) and three Senior EMT Paramedics (PSN 490,
Grade 59). These positions will become effective January 1, 2017.
These positions were requested as part of the 2016-2017 Fiscal Year to allow the two
departments to meet the Citizens needs during periods of high call volume.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwh eel er\AppData\Local\M ic rosoft\ Windows\INetCach e\C ontent.Outl ook\T PTEQ C LV\201 6 New Positions fo r
EM S a nd She ri ff.d oc Page I of I 100316a HC BOC Page 124
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Board Meeting
Agenda Item
Agenda Item L./ -P
MEETING DATE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approve Pricing for Brightwater Business Park and Brightwater Science &
Technology Park
REQUESTED BY: Paula K. Stewart, Deputy County Manager
REQUEST:
Request approval of pricing for parcels in the Brightwater Business Park and Brightwater
Science & Technology Park. Harnett County currently contracts with Avison Young as our
commercial broker who provided the pricing.
Retail Parcels (proposed lots 4, 5, 6 , 7, 11, 12, 15, 16)-$175 ,000 to $230,000 per acre
Medical or Retail Parcels (proposed lots 2 , 8 , 9, 10, 13 & 14) -$150,000 to $230,000 per acre
Other Parcels (proposed lots 17-25)-$150,000 to $200,000 per acre
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gwheeler\App Data\Local\M i cro soft\ W i ndows\lN etCac he\Conte nt. O utl ook\ TPTEQCL V\agendareq uestbrightwater
pricing.do c Page I of 2
100316a HC BOC Page 128
Exhibit C
Exclusive Right to Sell Listing Agreement
Brightwater Science & Technology Park/Brightwater Business Park
Lillington, NC
Pricing
Retail Parcels (proposed Lots 4, 5, 6, 7, 11, 12, 15, 16) -$175 to $230,000/acre (**)
Medical or Retail parcels (proposed Lots 2, 8, 9, 10, 13 & 14) -$150 to $230,000/acre (**)
Other parcels (proposed Lots 17 -25) -$150 to $200,000/acre (**)
NOTE : All lots are PROPOSED , but not recorded. Avison Young, in cooperation with the County, has the
latitude to move lot lines, combine lots, et cetera to m eet the market need s.
Busine ss Entity:
Harnett County, NC
By : -----------
Name : _________ _
Title : ----------
Date: ----------
100316a HC BOC Page 129
Board Meeting
Agenda Item
Agenda Item __ L/......;..._----=Q~--
MEETING DATE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approve Pricing for Western Harnett Industrial Park Parcels
REQUESTED BY: Paula K. Stewart, Deputy County Manager
REQUEST:
Request approval of pricing for parcels in the Western Hamett Industrial Park. Hamett
County currently contracts with Avison Young as our commercial broker who provided the
pricing.
Lots 1-18 -$35,000-$40,000 per acre
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gwheeler\AppData\Local\M icro soft\ Windows\lNetCache\Content. Outl ook\ TPTEQCL V\agendareq uestwh ippricing
.doc Page I of I
100316a HC BOC Page 130
PROPERTY EVALUATION -SALES C OMPARISON APPROACH (Lot Pricing -Western Harnett)
Comparable Sales Price Range Per Acre: $29.829 -$50.000
Competing Asking Price Range Per Acre: $40t000 -$64.98 1
Recommended Asking Price Per Acre: $35,000 -$40,000
Projected Strike Price Per Acre: $30.000 -$35.000
Comments: Consider re duced pri c ing for parcels over 10 acres s imilar to Bulk pricing provided for Emmett
Edgenon
MARKETING
Reasonable Marketing Period: Twelve ( 12) to Eightee n ( 18) months
Target Buy~r / Tenant Groups: Mai~facturing/Di stribution Warehouse Users
Marketing Tools: We will post the prope n y to all commercial sea rch engines. Loopnet. company web site, E-
mail blasts to lo cal and nati o nal brokerage communit y. target mailing process to prospective users and in vestors
in the Ral e igh-Durham area and door to door loca l m arket canvassi ng.
BROKER INFORMATION
Local Contact
Jus tin 800th
Ra le igh. NC
919.740.4676
Pag e 3 par:•1E1~1 1p
11e r formArire
100316a HC BOC Page 131
AGENDA I T EM 6
October 3, 2016 APPOINT MENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need three additional members a ppointed to serve on thi s c ommittee. M embers
re cei ve mil ea ge r eimbursement as cla imed.
HARNETT COUNTY BOARD OF ADJUSTMENT
We hav e vacancies for alternate members fo r Di strict 1 and Di stri ct 3.
HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE
Administration requests rea_Qpointment of the following members for a one-year term
expiring October 30, 2017:
Susan Dupree, Social Services
Marie Hairr, Sheriff Department
Jenny S. Harrop, Tax/GIS
Tracy Tant, Public Utilities
A vis Smith, Health Department
Goldie Pryor, retiree
Gordon Springle, Commissioner
Jose h Jeffries, Administration
HARNETT COUNTY NONPROFIT FUNDING COMMITTEE
We h ave a vacancy for a Di strict 3 member on thi s co mmittee.
HARNETT CO UN TY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacanc y for an at-l arge m embe r o n thi s board.
HOME AND COMMUNIT Y CARE BLOCK GRANT COMMITTEE
We h ave two vacancies on th is comm ittee.
APPOINTMENT OF LOCAL FIREMEN'S RELIEF FUND TRUSTEE
Emergency Services requests appointment of Reginald Watson, Benhaven Emergency
Services, to serve as a trustee of the Local Firefighter's Rel ief Fund (see attached lis1)
Page 1 -Appointments
100316a HC BOC Page 132
Board Meeting
Agenda Item
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2016 Local Firefighter's Relief Fund Board Appointments
REQUESTED BY: Jimmy Riddle, Emergency Services Director
REQUEST:
To review, approve, and appoint trustees to each fire department's Local Relief Fund Board.
This enables the required Report of Fire Conditions forms to be submitted to the state, which
in turn allows for each departemnt to receive their Relief Fund checks yearly. List of
proposed trustee changes is attached.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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September 15, 2016
Appointment of Local Firemen's Relief Fund Trustees:
In order for the fire departments to participate in the Local Firemen's Relief Fund each year,
they must submit a North Carolina Rural Fire District Report of Fire Conditions. This report
requires the appointment of two trustees by the Fire Department, two by the Harnett County
Board of Commissioners and one by the Insurance Commissioner.
Recommended appointments by the Board of Commissioners are listed below:
Anderson Creek Emergency Services
No Changes
Angier & Black River Fire Department
No Changes
Benhaven Emergency Services
Reginald Watson
Boone Trail Emergency
No Changes
Buies Creek Rural Fire Department
No Changes
Coats-Grove Fire and Rescue, Inc.
No Changes
Dunn Emergency Services (Averasboro)
No Changes
Erwin Fire Department
No Changes
Flat Branch Volunteer Fire Department
No Changes
Lillington Fire Department (Flatwoods)
No Changes
Northwest Harnett Fire Department
No Changes
Spout Springs Emergency Services
No Changes
Summerville/Bunnlevel Fire & Rescue, Inc.
No Changes
100316a HC BOC Page 134
September 8, 2015
Appointment of Local Firemen's Relief Fund Trustees :
In order for the fire departments to participate in the Local Firemen's Relief Fund each year,
they must submit a North Carolina Rural Fire District Report of Fire Conditions. This report
requires the appointment of two trustees by the Fire Department, two by the Harnett County
Board of Commissioners and one by the Insurance Commiss ioner.
Recommended appointments by the Board of Commissioners are listed below:
Anderson Creek Emergency Services
Elizabeth Rodriguez
Robby Fink
Angier & Black River Fire Department
Jody Milliron
Harold Flowers, Jr .
Benhaven Emergency Services
Gary Briggs
Margaret H. Douglas
Boone Trail Emergency
Vernon Cox
Donald O'Quinn
Buie s Creek Rural Fire Department
Waymon Byrd
Marshal Kornegay
Coats-Grove Fire and Rescue, Inc.
Todd Pope
Jay Smith
Dunn Emergency Services (Averasboro)
Johnnie W Blackman
Ricky L Knuckles
Erwin Fire Department
Ricky Blackmon
John Wilkins
Flat Branch Volunteer Fire Department
Larry Adams
Holt Felment
Lillington Fire Department (Flatwoods}
Dan Denning
Marshall Page
Northwest Harnett Fire Department
Craig McKinney
Richard Braswell
Spout Springs Emergency Services
George Williams
Robert Doberstein
Summerville/Bunnlevel Fire & Rescue, Inc.
Harry Koerner
Jackson Byrd
0921 1 Sa HC BOC Page 54
100316a HC BOC Page 135
Board Meeting
Agenda Item
Agenda Item ___ 7_._ ___ _
MEETING DA T E : October 3, 2016
TO: HARN ETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett County Emergency Services, on behalf of Erwin Fire and Rescue
Squad Inc., request consideration of a resolution following a public hearing authorizing
and approving the refinancing of annual debt.
REQUESTED BY: Jimmy Riddle, Emergency Services Director
REQUEST:
Public Hearing regarding the refinancing of annual debt of up to $1,266,510 by Erwin Fire
and Re scue Squad Inc.
Erwin Fire Department and Rescue Squad Inc. is requesting approval to refinance an amount
of up to $1 ,266,510 for the consolidation of annual debt through BB&T. The United States
Internal R evenue Code requires that for s uch finan cing to be carried out o n a ta x-exempt
basis, the Ha mett County Board of Commi ssioners mu st fir st approve the financing.
C:\User s\bs tan ci l\Desktop\a gendaform2 0 16 Reso lut ion A pp rov in g th e Re fin a ncing by Erwin Fire a nd Rescue Squa d Inc.do c
Page I o f2 100316a HC BOC Page 136
RESOLUTION REQUEST DOCUMENATION
Resolution Approving the Refinancing by Erwin Fire and Rescue Squad Inc.
Of up to $1,266,510 for the refinancing of annual debt
WHEREAS: Erwin Fire Department and Rescue Squad Inc. has determined to refinance an
amount of up to $1,266,510 for the consolation of annual debt. The United States Internal
Revenue Code requires that for such financing to be carried out on a tax-exempt basis, This
Board must first approve the financing. The Fire Department has held a public hearing on the
refinancing after published notice, as required by the code. The Fire Department has reported
the proceedings of such hearing to this Board.
BE IT THEREFORE RESOLVED by the Board of Commissioners, as follows:
The County approves the Fire Department's entering into the refinancing, as required under the
Code for the refinancing to be carried out on a tax-exempt basis. The Fire Department's
conduct of the required public hearing is approved.
******************************
I hereby certify that he foregoing resolution was duly adopted at a meeting of the Harnett
County Board of Commissioners duly called and held on , 2016, and that a
quorum was present and acting throughout such meeting. Such resolution remains in full effect
as of today.
Dated this __ day of _____ , 2016
By: _________ _
Clerk, Board of Commissioners
Harnett County, NC
100316a HC BOC Page 137
LEGAL
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LEGAL
NOTICE OF A PUBLIC HEARING
REGARDING THE REFINANCING
OF ANNUAL DEBT FOR ERWIN FIRE
AND RESCUE SQUAD, INC.
TO BE CARRIED OUT ON A
TAX-EXEMPT BASIS
NOTICE IS HEREBY GIVEN to all interested parties that the Erwin Fire and
Rescue Squad, Inc., a nonprofit corporation organized under the laws of the
State of North Carolina (the 'Borrower"), has determined to enter into an in-
stallment financing agreement (the "Agreemenr) with BB&T Bank. Such
Agreement will provide for a loan to the Borrowerin an aggregate principal
amount not to exceed $1,266,510, the interest on which will be excludible
from gross income for federal income tax purposes, to refinance of annual
debt, and, if applicable, to pay certain expenses incurred in connection with
the delivery of the Agreement
Erwin Fire and Rescue Squad, Inc. is located at 200 S . 13th St., Erwin, NC
28339. The maximum aggregate principal amount to be borrowed i n
connection therewith is $1 ,266,510.
NOTICE IS HEREBY GIVEN that the Board of Commissioners of the County
of Hamett, North Carolina, will hold a public hearing at 102 E. Front Street,
Lillington, North Carolina. on October 3 , 2016 at 9 :00 a .m., at which time any
person may be heard regarding the proposed delivery of the Agreement and
the nature of the refinancing of annual debt with proceeds thereof. All inter-
ested parties are invited to present comments at the public hearing regard-
ing the proposed delivery of the Agreement and the refinancing of annual
debt with proceeds thereof.
Any person w ishing to comment in writing regarding the proposed delivery of
the Agreement and the refinancing of annual debt with proceeds thereof
should do so within 14 days after the date of publi cation of this notice to the
County of Hamett, North Carolina, 102 E. F ront Street, Lillington, North
Carolina 27546 , Attention : Clerk to the Board of Commissioners .
Published : September 22, 2016
By: /s/ Margaret Regina Wheeler
Clerk to the Board of Commiss ioners
County of Hamett, North Carol ina
9/22/16
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100316a HC BOC Page 138
NOTICE OF A PUBLIC HEARING REGARDING THE REFINANCING
OF ANNUAL DEBT FOR ERWIN FIRE AND RESCUE SQUAD, INC.
TO BE CARRIED OUT ON A TAX-EXEMPT BASIS
NOTICE IS HEREBY GIVEN to all interested parties that the Erwin Fire and Res cue Squad, In c., a
nonprofit corporation organized under the laws of the State of North Carolina (the "Borrower"), has determined to
enter into an installment financing agreement (the "Agreement") with BB&T Bank. Such Agreement will provide
fo r a loan to the Borrower in an aggregate principal amount not to exceed $1 ,266,510, the interest on which wil l be
excludible from gross in come for federal income tax purposes, to refinance of annual debt, and, if applicable, to pay
certain expenses incurred in connection with the delivery of the Agreement.
Erwin Fire and Rescue Squad, In c. is located at 200 S. 13 1h St., Erwin, NC 28339. The maximum aggregate
principal amount to be borrowed in connection therewith is $1 ,266,510.
NOTICE IS HEREBY GIVEN that the Board of Commissioners of the County of Hamett, North
Carolina, will hold a public hearing at I 02 E. Front Street, Lillington, North Carolin a, on October 3, 2016 at 9:00
a.m., at which time any person may be heard regarding the proposed delivery of the Agreement and the nature of the
refinancing of annual debt with proceeds thereof. All interested parties are invited to present comments at the publi c
hearing regarding the proposed delivery of the Agreement and the refinancing of annual debt w ith proceeds thereof.
Any person wishing to comment in writing regarding the proposed delivery of the Agreement and the
refinancing of annual debt with proceeds thereof should do so within 14 days after the date of publication of this
notice to the County of Hamett, North Carolina, I 02 E. Front Street, Lillington, North Carolina 27546, Attention:
Clerk to the Board of Commissioners .
Published: September 22 , 2016
By: I sl Margaret Regina Wheeler
Clerk to the Board of Commissioners
County of Harnett, North Carolina
100316a HC BOC Page 139
EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners of the County of Hamett, North Carolina
(the "Board'') was held at the County Commissioners' Meeting Room , Hamett County Administration
Building, I 02 East Front Street, Lillington, North Carolina, at 9:00 a.m. on October 3, 2016
(the "Meeting"), after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll
being called, the following members of the Board answered present:
The following members of the Board were absent:
Also present:
* * *
The Chairman of the Board of Commissioners (the "Board'') for the County of Hamett, North
Carolina (the "County") stated that the Board has been requested by the Erwin Fire and Rescue Squad,
Inc. ("EFRS") to approve an installment financing agreement between BB&T Bank and EFRS (the
"Agreement"). EFRS will use the proceeds of the Agreement to refinance annual debt and, if applicable,
to pay certain expenses incurred in connection with the delivery of the Agreement. The Chairman then
stated that a notice of public hearing by the Board regarding the refinancing of annual debt and the
execution and delivery of the Agreement had been published on September 22, 2016 in The Daily Record.
______ declared the public hearing on the Equipment and the execution and delivery of
the Agreement to be open.
At approximately _: __ .m., the Chairman announced that the Board would hear anyone who
wished to be heard on the advisability of the refinancing of annual debt and the proposed execution and
delivery of the Agreement, and that a representative of EFRS was available and prepared to discuss the
details concerning such matters.
The names and addresses of the persons who were pres ent, summaries of their oral comments and
copies of their written comments are set forth a s an_appendix hereto.
After the Board had heard all persons who requested to be heard, the Chairman declared the
public hearing closed.
_________ then introduced the following reso lution , the title of which was read and
copies of which had been previously distributed to each Commissioner:
RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-
EXEMPT LOAN RELATED THERETO
WHEREAS, Erwin Fire and Rescue Squad, Inc. (the "EFRS') and the County of Harnett, North
Carolina (the "County") have heretofore entered into an agreement on July I, 2015 whereby EFRS has
agreed to provide the County fire protection services; and
WHEREAS, EFRS wishes to refinance annual debt and, if applicable, t o pay certain expenses
incurred in connection with th e delivery of the Agreement (as defined below); and
PPAB 2826527v l 100316a HC BOC Page 140
WHEREAS, EFRS and BB&T Bank intend to enter into an in stallment financing agreement (the
"Agreemen t") w hereby BB&T Bank will advance to EF RS funds fo r the refinancing of annual debt and , if
applicable, suc h related costs; and
WHEREAS, the interest component of the repay ment obligations under the Agreement are
intended to be excludable from the gross income of the recipients thereof; a nd
WHEREAS, purs uant to the Internal Revenue Code of 1986 , as a me nd ed (the "Code"), the
execution and delive ry of the Agree ment must be approved, after a public hearing required by
Sections 150(e)(3) and 147(f) of the Code, by the governmenta l unit havin g juri sdiction over the area in
which the EF RS is located ; and
WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any
pol iti ca l subdivi s ion or an y agency thereof, in c luding the Co unty, or a pledge of the faith and credit of the
State of North Carolina or any political s ubdi v isio n or any such age ncy, including th e County, but is
payab le so lel y fr o m th e revenues and other funds provided fo r by EF RS in the Agreement; and
WHEREAS, because no revenues or taxes of the County are legall y pledged to the repayment
obligations under the Agreement, the staff of the County has made no financial analysis of the Agreement
or the refinancing of annual de bt to be financ ed th ereby; and
WHEREAS, the Board of C ommiss ioners of the County (the "Board"), pursuant to public notice
duly given , has held a public hearing on the advisability of the deli ve ry of th e Agreement to refinance
annu a l d ebt and has considered th e comm e nt s of a ll persons w ho req uested to be heard; and
WHEREAS, the Board desires to approve th e delivery of the Agreement for th e purpose of
refinan c in g of a nnu a l d ebt;
NOW THEREFORE, BE IT RESOLVED by the Board a s follows:
I. The Board has he ld the public hearin g a nd taken the actions set forth h erein in order to
sati sfy Sections 150(e)(3) and 14 7(f) of the Code.
2. The d e li very of th e Agreement in an aggregate principal amount not exceedi ng
$1,2 66,5 10 to refi nance annual debt and, if applicable, certain re lated costs is hereby approved.
3 . The C lerk to the Board is hereby a uth orize d and directed to provide a ce rtifi ed copy of
thi s reso luti on to EFRS and BB&T Bank.
4. THE AGREEMENT DOES NOT CONST ITUTE A DEB T OF THE STATE OF NORTH CAROLINA OR
ANY POLITI CA L SUB DIVISIO N OR ANY AGENCY THEREOF , INCLU DI NG T HE COUNTY, OR A PLEDGE OF THE
FA ITH AND CRE DIT OF THE STATE OF NORTH CAROLINA OR AN Y POLIT ICAL SUBD IVIS ION OR ANY SUCH
AG ENC Y, INCLUDING THE COUNTY.
5. Thi s re solution is effective on its ad option.
2
PP AB 2826527v I 100316a HC BOC Page 141
STATE OF NORTH CAROLINA
CO UNTY OF HARNETT
)
)
)
SS :
I, Margaret Regina Wh eeler, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution
entitled, "RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-EXEMPT LOAN
RELATED THERETO" adopted by the Board of Commissioners of the County of Hamett, North Carol ina ,
in regular session convened on the 3rd day of October, 2016.
WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the 3 rd
day of October, 2016.
Margaret Regina Wheeler
C lerk to the Board of Commissioners
(SEAL)
PPAB 2826527v l 100316a HC BOC Page 142
Board Meeting
Agenda Item
MEETING DA TE: October 3, 2016
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approval of EMS Assistant Medical Director Contract
REQ UESTED BY: Jimmy Riddle, Emergency Services Director
REQUEST:
Approval of the EMS Assistant Medical Director contract betweeen County of Harnett and
Erin Wirths, 0.0. as the EMS Assistant Medical Director effective October 3, 2016.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C':1Userslb stancil l Dcs k1op\agendafonn2016 EMS Assl Medical Director C'on1rac1 Dr . Erin Wirths (BOC I 0-17-16).doc
Page I of I
100316a HC BOC Page 143
NORTH CAROLINA
HARNETT COUNTY
CONTRACT FOR HARNETT COUNTY EMERGENCY
MEDICAL SERVICES ASSISTANT MEDICAL DIRECTOR
THIS CONTRACT is made and entered into this 3rd day of October 2016, by and between COUNTY OF
HARNETT. a body politic , organized and existing under the laws of the State of North Carolina (hereinafter
referred to as "County"') and Erin Wirths, D .O ., a physician duly licensed to practice medicine by the State of
North Carolina, (hereinafter referred to as ''Physician'').
WITNESSETH:
WHEREAS , through its Department of Emergency Medical Services, County operates an emergency
medical services system (hereinafter refen·ed to as "County EMS System"') for the benefit and general welfare of
its citizens; and
WHEREAS , the provision of these emergency medical services is regulated by the State of North
Carolina through the regulations promulgated by the North Carolina Department of Health and Human Services,
Divi sion of Health Service Regulation, and set out in Subchapter P of Chapter 13 of Title I OA of the North
Carolina Administrative Code; and
WHEREAS, I OA NCAC I 3P.0401 requires that the County appoint , either directly or by documented
delegation, a Medical Director to provide medical oversight to the County EMS System ; and
WHEREAS, County desires to appoint Physician to the role of Assistant Medical Director for the County
EMS System; and
WHEREAS , Physician is duly li censed to practice medicine by the State of North Carolina and is
qualified and willing to assume the role of Assistant Medical Director for the County EMS System, more fully set
forth in this Contract;
NOW THEREFORE, the parties have mutually agreed to the terms and conditions of this Contract as
follows:
Section 1. APPOINTMENT AND TERM
Execution of this Contract shall fonnalize the appointment of Physician as Assistant Medical Director for
County·s EMS System, and the acceptance of those duties by Physician for a term that shall commence on
October 3, 2016. This appointment and Contract shall continue until tenninated by either parties giving 90 days
written notice of termination to the other, subject to such modifications as the parties may agree to in writing at
any time. In the event of such termination, any payment due shall be prorated to the date of termination. If either
party defaults in its obligations and fails to cure such default within IO days of receipt of notice of such default.
the non-defaulting party may immediately terminate this Contract.
100316a HC BOC Page 144
Section 2. GOVERNING LAW
2.1. This Contract is made and shall be construed in accordance with the laws of the State of North
Carolina, and the jurisdiction of any legal proceedings related thereto shall lie in Hamett County Superior Court.
2.2. This Contract is specifically authorized and executed as a continuing contract in accordance with the
provisions of§ 153A-13 of the North Carolina General Statutes.
2.3. Physician shall perform all duties and services under this Contract in full compliance with any
applicable federal, state, and local laws, rules, and regulations. Both parties to this Contract shall adhere to local ,
s tate, and federal legal requirements, including those regarding claim submission for third party payors, and those
regarding the confidentiality of protected health infom1ation. The parties to this Contract may enter into other
contracts or agreements stipulating the specific arrangements for achieving this compliance. including a Business
Associate Agreement.
Section 3. DUTIES AND RESPONSIBILITIES OF PHYSICIAN
ln his capacity as Assistant Medical Director for the County EMS System, Physician shall do, provide,
and perfonn as follows:
3.1. Maintain the qualifications and complete and maintain the initial and continuing medical education
requirements for an Assistant Medical Director of an EMS system as established by the North Carolina College of
Emergency Physicians.
3.2. Pursuant to I OA NCAC I 3P.0403(a) and other OEMS rules, regulations, policies, guidelines, etc. be
responsible for the following:
3.2.1. Ensuring that medical control is available 24 hours a da y, including being available by telephone
24 hours a da y;
3.2.2. Establishing, approving, and annually updating treatment protocols in conjunction with the
Director of the County's Department of Emergency Medical Services (hereinafter referred to as ''Director");
3.2.3 . Providing medical supervision of the selection, initial education, system orientation, continuing
education. and performance of all EMS perso nnel ;
3.2.4 . Providing medical supervision of the scope of practice perfonnance evaluation for all EMS
personnel in the County EMS System based on treatment protocols for said System:
3.2.5. Providing medical review of the care provided to patient s in traditional and non-traditional practice
settings ;
3.2.6. Providing guidance regarding decisions about equipment, medical s upplies, and medications that
will be carried on ambulances, EMS non-transporting vehicles, and non-traditional practice settings within the
scope of practice of Emergency Medical Technician -lJitennediates (hereinafter referred to a s ''EMT-l's") or
Emergency Medical Technician -Paramedic s (hereinafter referred to as ·'EMT-P's''):
3.2.7. Ensuring the care provided in all County EMS System settings is up to date with accepted medical
practice and procedures;
2
100316a HC BOC Page 145
3.2.8. Overseeing Emergency Medical Dispatcher (hereinafter referred to as --EMD .. ) programs and the
establishment. approval, and annual updating of an emergency medical dispatch priority reference system;
3.2.9. Reviewing data about the County EMS System and trends through interpretation of said data;
3.2.10. Providing medical direction for the County EMS System. including Medical and First
Responders, Basic Life Support, Advanced Life Support, special events coverage, as well as providing direction
to any agency providing emergency services in the County;
3.2.11. Providing medical oversight, guidance. and leadership for medical issues and responses for fire
and Jaw enforcement partners in the County;
3.2.12. Providing medical treatment supervision of personnel by randomly responding to emergency calls
and observing the approach, demeanor, relationships, and medical treatment provided to patients and others by all
responding personnel, including Medical and First Responders. fire. law enforcement , rescue, County EMS
System personnel;
3.2.13. Relating to all patients and staff of the County in a professional manner; and
3.2.14. Other duties as may be requested and necessary in assuring a quality County EMS System.
3.3. Pursuant to JOA NCAC 13P.0403(b), any tasks identified in Paragraph 3.2 of this Contract may be
completed, through written delegation, by assisting physicians, physician assistants, nurse practitioners, registered
nurses. EMD's. or EMT-P's.
3.4. Pursuant to I OA NCAC 13P .0403(c), Physician may suspend temporarily, pending due process
review, any EMS personnel from fut1her participation in the County EMS System when it is detennined that the
activities or medical care rendered by such personnel may be detrimental to the care of a patient , constitute
unprofess ional behavior, or result in non-compliance with credentialing requirements.
3.5. Phys ician will schedule and maintain regular office hours. or otherwise make himself available at
regularly designated times, for consultation with appropriate staff from the County's Department of Emergency
Medical Services, with the day and time of such meetings to be at the discretion of Physician to accommodate his
schedule.
3.6. Physician (or his designee) will participate in the quat1erly Hamett County EMS System Peer
Review meetings.
3.7. Physician shall maintain al l necessary professional registrations and licensures, and shall provide
e\'idence of such to County upon request;
Section 4 . FEE FOR PHYSICIAN'S SERVICES
For Physician·s services under this Contract, County shall pay Physician the sum of $1,000.00 per month
and the sum of SI 00.00 per hour for each hour spent in undertaking the duties and responsibilities herein outlined.
Such sums shall be paid to Physician on or before the I 0th day of each month. The parties acknowledge and
agree that the compensation set forth in this Contract is reasonable and represents the fair market value of the
services to be provided. Further, the parties acknowledge and agree that they negotiated this Contract at ann · s
length, and did not take into account the volume or value of referrals or other business that may be generated
between the parties .
3
100316a HC BOC Page 146
Section 5. COMMUNICATIONS BETWEEN THE PARTIES
Physician shall confer with the Director regarding all matters arising out of or concerning this Contract.
Physician shall receive any instructions from the Director and Physician shall communicate any complaints about
a ny matters arising out of this Contract directly to the Director.
Section 6. INDEPENDENT CONTRACTOR
Physician· s legal relationship with County shall at all times be that of an independent contractor. In
perfonning services under this Contract, Physician s hall exercise his sole discretion and independent, professional
judgement. Nothing in this Contract shall be construed to create the relationship of principal and agent , or
employer and employee, between County and Physician.
Section 7. INSURANCE
County shall provide and maintain its own medical malpractice and general liability insurance coverage in
such amounts as County deems adequate to satisfy any claims against Physician which may rise out of her
performance under this Contract. Said insurance coverage shall be stated in a Certificate of Insurance or other
written evidence of insurance submitted to Physician by County at the commencement of this Contract and
otherwise upon request. County shall maintain general liability with/and/or errors and omissions coverage for
those acts or omissions of Physician in her capacity as Assistant Medical Director that are not instances of
medical malpractice. County shall not hold Physician hannless nor indemnify Physician for any claims arising
out of Physician ·s perfonnance under this Contract, except to the extent that such claims are covered by any
policy of liability insurance maintained by County.
Section 8. NOTICES
Any notice of intent to terminate this Contract, or of a request to modify or clarify this Contract shall be
made in writing and mailed by certified mail, return receipt requested, to the other party at its address as set out
below, or as may b e provided to the other party at any time hereafter.
Harnett County EMS Division
Post Office Box 370
Lillin!,'10n, North Carolina 27546
Physician
Erin Wirths, 0.0.
3704 Linton Court
Fayetteville, North Carolina 28306
Section 9. CONFIDENTIAL INFORMATION
Physician acknowledges and agrees that any information recei ved by him which concerns the personal,
financial , or other affairs of patients served by the County EMS System shall be treated by Physician in full
confidence and shall not be revealed to any other persons, fim1 s, or organizations, except in accordance with
accepted medical practice and state and federal law regarding the confidentiality of such information.
4
100316a HC BOC Page 147
Section 10. NON-APPROPRIATIOI\
No provision of this Contract shall be construed or interpreted as creating delegation of govenunental
powers, or as a donation by a lending of the credit of County within the meaning of the Constitution of the
State of North Carolina. This Contract s hall not directly, indirectly, or contingently obligate County to make
any payments beyond those appropriated in the sole discretion of County for any fiscal year in which this
Contract shall be in effect. No deficiency judgment may be rendered against County in any action for breach
of a contractual obligation under this Contract, and the taxing power of County may not be pledged directly.
indirectly, or contingently to secure any monies due under this Contract.
Section 11. ENTIRE AGREEMENT
This Contract constitutes the entire agreement between the parties , and shall not be altered, amended or
modified, except by an agreement in writing executed by the duly authorized officials of both parties .
IN TESTIMONY WHEREOF County and Physician each caused thi s Contract to be executed in
duplicate originals, one of which is retained by each of the parties.
HARNETT COUNTY
Jim Burgin , Chairman Hamett County
Board of Commissioners
Attest
Margaret Regina Wheeler, Clerk to the
Hamett County Board of Commissioners
Erin Wirths. D .O.
5
100316a HC BOC Page 148
This instrument has been pre-audited in the manner required by the
Local Government Budget and Fiscal Control Act
Kimberly Honeycutt, Hamett County Finance Officer
6
100316a HC BOC Page 149
Harnett
COUNTY
NORTH CAROLINA
Add-o~
'-1-S
A PROCLAMATION OF GRATITUDE AND APPRECIATION
FOR FIRST RESPONDERS IN HARNETT COUNTY
AND THE IMPORT ANT WORK THEY DO TO KEEP OUR CITIZENS SAFE
THAT WHEREAS, first responders provide a vital public service to the citizens of Hamett
County; and
WHEREAS, when Hamett County's citizens need help , they rely on first responders to get there
quickly and keep them safe; and
WHEREAS, first responders are quick to answer the call , often putting the needs of their fellow
citizens in front of their own, potentially risking their own lives to keep others safe; and
WHEREAS, first responders in Hamett County provide lifesaving services to those in need 24
hours a day, seven days a week; and
WHEREAS, first responders in Hamett County include all Fire, EMS, Police, Sheriff's deputies,
and E-911 personnel who provide service to the County's residents; and
WHEREAS, first responders in Hamett County dramatically improve the safety, survival and
recovery rate of those who experience sudden danger, illness or injury; and
WHEREAS, first responders in Hamett County put in many hours of training and preparation to
make sure they are fully prepared and equipped with the most up-to-date knowledge, skills and
abilities to benefit Hamett County residents, workers and visitors in need ; and
NOW, THEREFORE, we, the Hamett County Board of Commissioners, do hereby extend our
gratitude and appreciation to Hamett County's first responders and thank for the first-class
service they provide to the citizens of Hamett County's.
Adopted this 3rd day of October 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
C. Gordon Springle, Vice Chairman Abe Elmore
Barbara McKoy Joe Miller
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