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080916wsa Agenda PackageHarnett County Board of Commissioners Work Session Tuesday, August 9, 2016 9:00am 9:00 am Harnett County Health Director requests approval to establish the following fee: E ngineered Option Perm it Fee: $225 9:15 am E mergency Services requests permission to receive satellite equipment upgrades to one of Harnett County's mobile towers 9:30am Staff Recommendations for the bid awards of service contracts for Fire Extinguisher Maintenance, Pest Control and HV AC 9:45 am Development Services: I) Problem Property (60 Gladiola Drive) Voluntary property conveyance as a method of compliance; 2) Problem Property (365 Betts Road) Code official requesting Ordinance to perform demolition; 3) Problem Property (218 Smith Prince Road) Update concerning property abatement; and 4) Update concerning a Proposed Panhandling Ordinance. 10:30 am County Manager's Report: 1) Relay for Life, May 19 , 20 17 2) Boone Trail Update 3) Update regarding Atlantic Coast Pipeline 4) August 15 ,2016 Regular Meeting agenda review I 0:45 am C lo se d session 11 :15am Adjourn 080916wsa HC BOC Page 1 ' J Board Meeting Agenda Item rs MEETING DATE: AugustY,2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Establish Fees REQ UESTED BY: John Rouse, Jr., Health Director REQUEST: The Board of Health at their regu .lar meeting on July 21 , 2016 appro ved to establish fees for services. Establish the following Fees: This device is a long acting reversible contraceptive for 3 years. 17307 Nexplanon recommend fee $364 (we can only charge what we pay for Medicaid because it is 340b pricing-Federal) Recommended Fee 11981 Insertion $254 11982 Removal $284 11983 Removal wi Re-insertion $439 Engineered Option Permit Fee: $225 .00 FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\my documents\ 1-Winword\BOC Mtg Req uest\Fee Est Fee 7-20 16.doc I of I Page 080916wsa HC BOC Page 2 Board Meeting Agenda Item MEETING DATE: August 15, 2016 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request permission to receive satellite equipment upgrades to one of Harnett County's mobile towers. Dept of Homeland Security/DPR Grant. No County funds required. REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Request permission to receive satellite equipment upgrades to one of Harnett County's mobile towers. Harnett County Emergency Services has been contacted by Mike Hodgson with N.C. State Viper in regards to receiving some satellite equipment for one of Harnett County's mobile towers. Originally this equipment was intended for Sampson County and Warren County; however, after realizing that these counties have moved into different DPR regions, the funding cannot be spent in their new regions. Harnett County is next in line to receive these funds and this would give us further backup communication capabilities. The state has given us a deadline of August 31, 2016 for this commitment. This is a Dept of Homeland Security/DPR grant. No County funds required. C:\Users\gwheelcr\AppData\Locai\M icrosofi\ Windows\INetCachc\Content.Outlook\A3 1 HI RFY\agen daforrn20 16 -DPR Grant Statellite equipment for one ofHC towers.doc Page I of2 080916wsa HC BOC Page 3 Gina Wheeler From: Larry T. Smith Sent: To: Friday, Ju ly 29, 2016 2:59 PM Brenda Stancil Subject: FW: Grant. From: Hodgson, Michael T. [mailto:Michaei.Hodgson@ncdps.gov] Sent: Monday, July 25, 2016 1:11 PM To: Larry T. Smith <ltsmith@harnett.org> Subject: RE: Grant. Larry, in a nutshell we sought grant dollars for upgrades to the mobi le towers to provide a P25 site that could be connected back into the w ide area VIPER network. These funds were originally directed equally to Dpr2 (Sampson) and DP4 (Warren) since that's where two trailers were . We need to move forward with purchasing the ground station (satellite downlink) from the trailers to the Zone Controller in Raleigh . That location is obviously in Wake County (DPR6). Wake's calendar is later than yours and we need to able to close things out by the end of August give or take a few days . Essentially you would be accepting a portion of the Sampson grant and an equal portion of the Warren grant ($64,281.40 per) and from that we wou ld proceed with purchasing the satellite equipment. EM is poised to send the paperwork out and we already have been to bid and are ready to cut the PO for the equipment which is all ready to ship pending the order so we anticipate a very short turn around on the invoice well within EM's schedule. We simply need a DPR 6 county to accept the fund s. Thanks Mike From: Larry T. Smith [ma il to:ltsmith@harnett.org ] Sent: Monday, July 25, 2016 12:30 PM To: Hodgson, Michael T. Subject: RE : Grant. Mike, Our next Board meeting is not until August 19th. I would need details of the grant so I could brief County Manager to see if I would be allowed to move forward . Larry From: Hodgson, Michael T. [mailto:Michaei.Hodgson@ncdps.gov] Sent: Monday, July 25, 2016 11:29 AM To: Larry T. Smith <lt smith@harnett.org > Subject: Grant. larry, I am in need of some assistance. Two years ago we sought and received grant funds to work on upgrading the VIPER mobile towers to be P25 compliant. This will replace the old standalone 2C10 system that we utilized across the 1 080916wsa HC BOC Page 4 state. The grant was approved and a DPR host county within DPR2 and DPR4 was chosen to each receive half of the funding. We have hit a wall with NCEM over the placement of one piece of the equipment in that it (the satellite uplink) resides within DPR6 (Raleigh) and we have been asked to peel off the funds needed to complete that purchase and place them with a county within DPR6 . Our issue is that Wake County does not have their next Commission meeting until August 23'd and the grant ends August 3oth and we have been asked to see if there is another DPR6 host county that could accept the funds and complete the paperwork in a shorter timeframe. Is this something that Harnett County could assist us with? I did also talk to Bryan Phillips in Moore and he suggested you guys since rumor has it that you have a great history of turning things quickly! Thanks in advance, Mike "E-mail correspondence sent to and from this address may be subject to the provisions of G.S. 132-1, the North Carolina Public Records Law, and may be subject to monitoring and disclosed to third parties, including law enforcement personnel, by an authori zed state official." 2 080916wsa HC BOC Page 5 DocuSrgn Envelope ID: 3CDF8DE1 -26B0-4482-987 F-6665AE36 AF69 MOA#: 1450 Tax#: 30-0712287 Fund Code: l502-7Al7-35H1 MOA Amount: S 128,562.80 CFDA #: 97.067 MEMORANDUM OF UNOERSTANOING/AGREEMENT BETWEEN THE STATE OF NORTH CAROLINA, DEPARTMENT OF l•UBLIC SAFETY, NORTH CAROLINA EM ERGENC\' MANAGEMENT THE N.C. HJGRW A Y J, A TROL AND THE COUNTY OF HA.Rl\'ETT REGARDING STATE USE OF HOMELAND SECURITY GRANT FUNDING ON BEHALF OF THE COUNTY OF HARNE IT EMW-2014-SS-00069-501 I. PARTIES. The parties to this Memo randum of Understanding/ Agreement (hereinafter referred to a s "MOA., or "Agreement") are the State of North Carolina, Department o f Public Safety, North Carolina Emergency Management, the North Carolina Highway Patrol and Harnett County. II. AUTHORITY. This Agreement is authorized under the provisions of: 1) Public Law 112-74, The Department of Homeland Security Appropriations Act, 2 014 (Pub. L. No. 113-76); 'D1e 9/11 Commission Act of2007; 3) Public Law 107-5 6 , (6 U.S.C . § 101 eL seq.), the USA PatriotAct.of2001 ; 4) Public Law 107~296 , the Homeland Security Act of2002; 5) Public Law 109-295 , The Post-Katrina Emergency Management Reform Act of2006, 6 U.S.C. 752(c); 6) the implementing recommendations or regulations of each Act or Law, if any; 7) the U.S. Department of Homeland Security, FY 2 014 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA) available at: http:/lwv.rw .fema.gov/media-Jibrarv- data/1395161200285- 5b07ed04560562171751bdee28d2b06e/FY 2014 HSGP FOA Final.pdf FOA Number DHS-14-GPD-067-000-01 ; 9) applicable Grants Programs Directorate (GPD) Information Bulletins available at http://www.fema.go v/grantslgrant-programs- directorate-information-bulletins and 11) the N.C. Emergency Management Act, Chapter l66A of the North Carolina GeneraJ Statutes. Ill. PUUPOSE . The purpose of this Agreement is to establi sh responsibilities and procedure s to im plement the terms of the U.S. Department of Homeland Security (DHS) FY 20 14 Homeland Security Grant Program (HSGP). A copy of the compiete Page 1 of 11 080916wsa HC BOC Page 6 DocuS1gn Envelope 10 3CDF8DE1-26B0-4482-987F-6665AE36AF69 federal grant instructions is available at http :l/\-\·ww.femagov/media-library- data/1395 161200285- 5b07ed04560562J 7 175tbdee28d2b06c/FY 2014 HSGP FOA Final. pd f . This Agreement is to set fonh tenns by which the State of North Carolina, Department ofPublic Safety, Nonh Carolina Emergency Management (Grantee), shall provide FY 2014 Homeland Security Grant funding to Harnett County (Sub-Grantee) to purchase Interoperable Communications Equipment that will enable NCSHP to prevent, protect against, respond to , mitigate, and recover from potential acts of terrorism and other ha7..ardous or catastrophic events. IV. BACKGROUND. The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA) GranlS Program Directorate, in a ccordance with the authorities listed herein, created the FY2014 Homeland Security Grant Program, FOA Number DHS-14-GPD-067-000-01. This program was established to implement objecti ves addressed in a seri es of post-9/l l laws, strategy documents, plans, and presidential policy directives, including Presidential Pol1cy Directive-S (PPD-8) and the National Preparedness Goal (NPG), copies of which are available at: http://wv.w.fema.gov/leam-about-presidentiaJ-policy-directive-8 _ The State of North Carolina, Department of Public Safety Nonh Carolina Emergency Management, as tbe designated State Administrative Agency (SAA) to administer funds under the U.S. Department of Homeland Security, FEMA Grants Program, and Harnett County have the common purpose to prevent, deter, respond to, and recover from threats and incidents of terrorism and ensure the safety and security of our homeland. On September l, 2014: the United States Department of Homeland Security issued grant number 2014-SS-00069-SOl to the State of North Carolina, Department of Public Safety, North Carolina Emergency Management (Grantee). Grantee is mandated to allocate at least 80% of the total amount of the grant to local units of government or combinations oflocal units, <md may retain some or all of the local units· allocation of grant funds for expenditures made by the State on behalf of the local units of government, provided that the local units of government g.ive written consent specifying the amount of funds to be retained and the intended use of funds, and provided that the parties enter into a memorandum of understanding. The N .C. State Highway Patrol (NCSHP) is the agency responsible for creating the infrastructure and managing the Voice Interoperability Plan for Emergency Responders (VIPER). Harnett County (Sub-grantee) desires for NCSHP to purchase interoperable communications equipment on its behalf, with its allocation of One Hundred Twenty-eight Thousand, Five Huodrc...-d Sixty-two Dollars and Eighty cents ($128,562.80) in HSGP funds. The Grantee and NCSHP enter into an arrangement by which the Grantee will provide Federal reimbursement funding to the NCSHP for the purchase of Interoperable Communications Equipment. Page 2 of 11 080916wsa HC BOC Page 7 DocuS1gn Envelope 10 3CDF8DE1-26B0-4482-987F-6665AE36AF69 V. RESPONSIBILITIES. a. TI1e State ofl\orth Carolina. Department of Public Safety, North Carolina Emergency Management shall: (1) Purposes of plunning, training, exercise or equipment on the At1aclunent I. on behalf and for the benefit of Barnett County. (2) Conduct periodic monitoring vis it s to the NCSHP to maintain grant comp liance. (3)The perfonnancc period for the award to the State ofNorth Carolina, Department of Public Safety, North Carolina Emergency Management, ends on February 28 ,2016. Funds allocated for the procurement of equipment must be encumbered and invoices dated on or prior to February 28,2016. (4) Reserves the right to de-ohligate any remaining award f unds after this agreement 's expiration date, or before the expiration date of this agrecmem should the sub-grantee violate the terms of this agreement or should it become apparent that the sub-grantee will not be able to expend the funds prior to the expiration date of this agreement. Before taking action, the Grantee will provide the Sub-grantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. b. The North Carolina State Highway Patrol shall: {!)Expend FY 2014 Homeland Security Grant Program funds in accordance with the applicable FY 20 14 Homeland Security Grant Program (HSGP) Fundi ng Opportunity Announcement (FOA). the Grant Application Package, and the Grant Award and Special Conditions docwnents, incorporated by reference herein, of this MOA for the purchase of Interoperable Communicati ons Equipment and the enhancement of all hazard preparedness. (2) Utilize State of North Carolina and/or local procurement policies and procedures for the purposes of planning, training, exercise or equipment (See Attachment A for scope of work incorporated by reference herein) and conform to applicable State and Federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CFR) Part 13 and 2 CFR Part 215. NCSHP must follow procurement procedures and policies as outlined in the applicable FY 2014 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA) and the USDHS Financial Management Guide. NCSHP shall comply with all applicable laws, regulations and program gujdance. NCSI lP must comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit requirements. Administrative and procurement Page 3 or 11 080916wsa HC BOC Page 8 DocuSign Envelope 10 : 3C DF8DE 1-26B0-4482-987F-6665AE36AF69 practices must confom1 to applicable federal requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below, codified in the following guidance: 44 CFR Part 13 ; 2 CFR 215; 2 CFR Parts 225,220, and 230 (formerly OMB Circulars A-87. A2l and A-122); Federal Acquisition Regulations (FAR), Part 31.2; and OMB Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations"; 28 CFR Part 23 •·criminallntelligenee Systems Operating Policies"; 49 CFR Part 1520 "Sensitive Security Information"; Public Law 107-296, The Critical Infrastructure Act of2002; Title VI of the Civil Rights Act of 1964, as amended , 42 U.S .C . 2000 cL seq.; Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 168 I et. seq; Section 504 of the Rehabilitatjon Act of 1973, as amended , 29 U.S .C. 794; The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 eL seq.; Certifications and Assurances regarding Lobbying 3 1 U.S.C. 1352, Drug-free Workplace Act, as amended, 41 U.S.C. 701 et. seq. and Certification Regarding Drug-Free Workplace Requirements, Debarment and Suspension Executive Orders 12549 and 12{;89 and 44 CFR Part 17 and Certification Regarding Dcbarmenl, Suspension and Other Responsibility Matters; Assurances as listed in SF 4248 and SF 424D; and Grant Award and Special Conditions documents. (3) Submit invoice(s) requesting reimbursement for item(s) received to the NCEM Homeland Security grants manager. Grantee will reimburse NCSHP for eligible costs as outlined in the applicable USDHS Program Guidelines and Funding Opportunity Announcements. NCSHP must take possession of all purchased equipment and receive any grant-eligible service prior to seeking reimbursement from the grantee. S u bgran tcc m u st subm it request for reimbursement within 60 days of payment of invoice. (4) Complete the procurement (s) process not later than August 31 ,2016. (5) Provide quarterly progress reports to the NCEM Homeland Security grants manager as described in Attachment 2 by the following dat es: 15 January, 15 April , 15 July, and 15 October. (6) Provide inventory list at project completion phase to the Homeland Security grants manager listing all equipment purchased through the grant. (7) Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable 2014 Homeland Security Grant Program (HSGP) Funding Opportunity Armouneement (FOA) and the USDHS Financial Management Guide and Special Conditions documents and FEMA Grant Programs Directorate Information Bulletins. As required in the FY 2014 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA) and FEMA Grant Programs Directorate Information Bulletin No . 388 dated July 18, 2012, NCSHP must report all g rant-funded equipment that supports defined resource typed capabilities and all training that supports a defined resource typed team using the fields in the FY 2014 Grant-Funded Typed Resource Report. The link to thi s instrument and a completed example of this report as well as all options available in the drop-down boxes can be found Page 4 of 11 080916wsa HC BOC Page 9 DocuStgn Envelope 10 3CDF8DE1 -26B0-4482-987 F-6665AE36AF69 on Attachment 3 of this document. This reporting will include both NIMS typed resources and State and local typed resources. The description and list ing ofNJMS typed resources can be found at: www . fema. gov/media-library/assets/documents/2897 3 ?rd=6432 NCSHP will specify the number of resources, capability supported, whether it is a NIMS or State/local typed resource, the cost, and whether the resource sustains current capabilities or adds new capabilities. The resources should he reponed only after equipment is deli vered or after training has occurred and the corresponding grant funds have been expended. The i'JCSHP wil1 include this Typed Resource Report with each cost report submitted for reimbursement. (8 ) Maintain grant management filing system as required in Attaclunent 4 . (9) Retain all original records pertinent to this MOA for a period of five years following the date ofthe closure of the gram award. or audit if required. or longer where required by law. However, if litigation. claim or audit has been initiated p ri o r to the expiration of the five-year period and extends beyond the five year period, the records s hall be retained until all litigation, claims or audit findings involving the records have been resolved. ( 1 0) Comply with c.urrem federal suspension and debarment regulations pursuant to OMB Circ ular A-133 which states in pertinent part that ''[e]ffcctivc November 26. 2003, when a non-federal entity enters into a covered transaction with an entit y at a lower t ier, the non-federal entity must verify tJ1at the entity is not suspended or debarred or otherwise excluded. NCSHP shall be responsible to ensure that it has checked the federal Excluded Parties List System (EPLS) to verify that contractors or sub-recipients have not been suspended or debarred from doing business wi th the federal government.'' ( 11) Ensure that FY 2014 HSGP funds are not used to support the hlring of any personnel for the purposes of fulfilling traditional public safety duties or to s upplant traditional public safety positions and responsibilities. (12) Non-supplanting Requirement. Federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. ( 13) All materials publicizing or resulting from award activities shall contain this acknowledgement: ''This project was supported by a Federal award from the US Department of Homeland Security, Office of Grams and Training and rhe North Carolina Deparrment of Public Safety, North Carolina Emergency Management . " Use of the federal program logo must be approved by DHS. Printed as a legend, either below or beside the logo shall be the '''-'Ords "1 00 percent Funded by U.S Department of Homeland Security." (14) NCSHP shall order, receive, inspect, and stage the equipment and supplies . The purchase or acquisition of any additional materials, equipment, Page 5 of 11 080916wsa HC BOC Page 10 OocuS ign Envelope 10 3CDF8DE1 -2660-4482-987F-6665AE36AF69 accessories or supplies beyond those identified in this MOA shall be the sole responsibility ofNCSHP and shall not be reimbursed under this MOA. NCSHP shall prominently mark any equipment purchased with grant funding as follows: "Pw·chased withfund'i provided by the U.S Department of Homeland Security .. , (15) NCSHP shall maintain exclusive custody, care and control oftbe Safer Schools equipment and shall have sole decision-making authority as to its maintenance, operation and use . (16) NCSI IP shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of the Safer Schools infrastructure equipment procured pursuant to this Agreement ( 17) NCSHP shall maintain an effective property management system that complies with the following requirements. Equipment is defined as tangible, non- expendable property having a useful life of more than one year and an acquisition cost of$5.000 or more per unit. NCSIIP may have property management guidelines that are more restrictive, requiring a unit of equipment with a value of less than $5,000 to be inventoried; if so, such equipment purchased under this award allocation shall be included in the reports submitted to Grantee. a) Grantee and NCSHP shall take a physical inventory of the equipment. The NCSHP Equipment Inventory Report, Cost Reports with backup documentation, Certificate of Title, Site Visit Report and any other NCSHP reports or inventory reports that include infonnation regarding the grant, vendor, invoice number, cost per item, number of items, description, location, condition and identification number may be used to meet this requirement NCSHP must provide Quarterly Progress Reports until all funds are expended. b) NCSHP must ensure adequate safeguards to prevent loss, damage or theft. NCSHP shall be responsible for replacing or repairing equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully documented, and made pan of the official project records . c) l\CSHP must ensure adequate maintenance procedures exist to keep the equipment in good condition. d) Disposition Procedures. NCSHP may dispose of the equipment when the original or replacement equipment acquired under the grant award is no longer needed for the original project or program. Items with a fair market value of less tGhan $5,000 may be retained , transferred or otherwise disposed of with prior approval of Grantee and in accordance with applicable program requirMAents. Items with a current per unit standard federal or Page 6 of 11 080916wsa HC BOC Page 11 OocuS1gn Envelope 10 3CDF80E1-2680-4482-987F-6665AE36AF69 fair market value in excess of S5,000 may be retained, transferred or otherwise disposed of with prior Grantee approval in accordance with disposition requirements in 44 C.F .R . Part I 3 . NCSHP must provide documentation that includes the method used to determine current fair market value. ( 18 ) The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training or exercise beyond that identified in this MOA shall be the sole responsibility of>JCSHP and shall not be reimbursed under this MOA. ( 19) No indirect or administrative costs will be charged to this allocation award. (20) NCSHPs must utilize equipment as intended in the project proposal form /pr oject detail workbook submitted to NCE:vt-HLS . Any variation from this intended usc must be requ ested in writing and approved by NCEM-HLS office _ (21 ) Each Sub-grdl1 tee must have a DLT'J'\S Nwnbcr, prior to any funds being released . DLl\S N umbers may be obtained from either of the following web Jinks : WW\.\ .dnb.com or http://fedgov.dnb.com/webform . (22) System for Award ~1anagement (SAM) registration is requi red for all applicants_ Each Sub-grantee shall ensure that your organization's name, address, DLl\S number and EIN are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all FE!\11\ awards. SA.\1 information can be found at http ://vv'\~w.sam .aov. Future payment s will be contingent on the information provided io SAM; therefore it is imperative that the information is correct. Harnett County (Sub-grantee) agrees that : ( l) The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training or exercise beyond that identified in this MOA shall be the sole responsibility of Sub-grantee and shall not be reimbursed under this MOA. (2) NCSHP s hall have exclusive custody, care and control of the VIPER equipment and shall have sole decision-making authority as to its maintenance, operation and use. NCSHP's decision-making authority shall include, but is not limited to, the authority t o approve any and all modifications, additions, deletions, or right of access r elated to the VrPER s ite. VI. FliNDING AND COMPEI'iSATION. Grantee will reimburse NCSJ lP for the actual eligible costs incurred for the subject of this grant, not to exceed $128,562.80 (One Hundred Twenty-eight Thousand, Five hundred sixty-two Dollars and Eighty cents). funds v.::ill be provided by the State of North Carolina, Department of Public Safety. and North Carolina Emergency Management. The allocation of [Wlds will be fro m the USDHS FY 2014 Homeland Security Grant Program. Page 7 of 11 080916wsa HC BOC Page 12 DocuS1gn Envelope 10: 3CDF8DE1 -2680-4482-987F-6665AE36AF69 All tenns and conditions of this MOA are dependent upon and subject to the aJJocation of funds from OTIS, FEMA and Grantee for the purposes set forth and the MOA shall automatically tem1inate jf funds cease to be available. Allowable costs shall be determined in accordance with the applicable U.S. Department of Homeland Security Program Guidelines, which include. but may not be limited to, the FY 2014 Homeland Security Grant Program (liSGP) Funding Opportunity Announcement (FOA), available at: hnp://wv.'W .fema.gov/pdflgoverrunent!grant/20 l 4/fy 13 _ hsgp _ foa.pdf, 44 C.F .R . Part 13, 2 CFR PartS 215, 220, and 230, Federal Acquisition Regulations (FAR) Part 31.2, OMB Circulars A-21, A-87. A-122 and A-133 and the U.S. DHS Financial Management Guide available at hltp://wv.·H .dhs.<J.ov/xlibrani assets/Grants f inancia!ManaQementGuide.pdf. Allowable costs are also subject to the approval of the State Administrative Agent for the State ofNorth Carolina, the Secretary of the Department of Public Safety. VTI. WARRANTY. Harnett County shal l hold Grantee and I"CSHP hannless for any liability and personal injury that may occur from or in connection \'Vith the performance of this MOA to the extent pennitted by the North Carolina Tort C laims Act. The parties agree that this Limitation of Liability shall not be construed as a waiver of sovereign immunity by either party. Tins Agreement does not give any person or entity other than the parties hereto any legal or equitable claim, right or remedy. This Agreement is intended for the sole and exclusive benefit of the parties hereto. This Agreement is not made for the benefit of any third person or persons. No third party may enforce any part of this Agreement or shall have any rights hereunder. This Agreement does not create, and shall not be construed as creating, any rights enforceable by any person not a party to this Agreement. VUI. COMMUNICATIONS AN)) POINTS OF CONTACT To provide consistent and cflectivc communication between the ~CSHP and the Department of Public Safety, Nortb Carolina Emergency Management, each party shall appoint a Principal Representative(s) to serve as its central point of contact responsible for coordinating and implementing this MOA. Grantee contacts s hall be Michael A. Sprayberry, Director; Michael Daniska, Chief, Plaru1ing and Homeland Security Section and Pany Moyer, Grant Manager. The NCSHP signatory shall be James Blank, Captain, NCSHP. The point of contact shall be Tanya Luter, Project Manager, for NCSIIP. All confidential information of either party disclosed to the other party in connection wi th the services provided hereunder will be treated by the receiving party as confidential and restricted in i1s use to only those uses contemplated by the terms of this MOA. Any information to be treated as confidential must be clearly marked as confidential prior to transmittal to the other party. Neither party shall disclose to third parties, the other party's confidential infom1ation wi thout written authorization to do so from the other party. Specifically excluded from such confidential treatment shall be information that: (i) as ofthe date of disclosure andlor delivery, is already knov.-11 to the party receiving such information; (ii) is o r becomes part of the public domain through no fault of the receiving party; (iii) is lawfully disclosed to the receiving party by a third pt:~rty who b not obligated to retain such information in confidence; or (iv) is independently developed at the receiving party by someone not privy to the confidential information. In accordance with the FY 2014 Homeland Security Grant Page 8 of 11 080916wsa HC BOC Page 13 DocuSrgn Envelope 10 3CDF8DE 1-26B0-4482-987F-6665AE36AF69 Program (HSGP) funding Opportunity Announcement {FOA), "FEMA recognizes t11at much of the information submitted in the course of applying for funding under this program. or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interest s. While this information under Federal control is subject to rcqueslc; made pursuant to the Freedom of Information Act (FOIA ), 5 U .S.C. §552 ct. seq .. all determinations concerning the release of information of this nature are made on a case-by-case basis by the FEMA FOIA Office. The Grantee and NCOJ should be famillar v:itl1 the regulations governing Sensitive Security Information (49 CFR Part l 520). as it may providl! additional protection to certain classes of homeland security information ." IX. SL'BCONTRACTli\'G. lfthe NCSHP subcontracts any or all purchases required under this Agreement., ~CSHP agrees to include in the subcontract that the subcomractor is bound by the terms and conditions of this MOA. NCSHP agrees to include in the subcontract that the subcontractor shall hold Grantee hannless against all claims of whatever nature arising out of the subcontractor's performance of work under this MOA. If NCSHP subcontracts, a copy ofthc executed subcontract agreement must be forwarded to the North Carolina Emergency Management. Contractual arrangement shall in no way relieve NCSJIP of its responsibilities to ensure that all funds issued pursuant to this grant be administered in accordance with all state and federal requirements. NCSHP is bound by the terms , conditions and restrictions of the applicable USDHS Program Guidelines and Funding Opportunity 1\.nnouncement referenced herein. X. SITliS. This Agreement sha!J be governed by the laws ofNorth Carolina, and venue for any disputed maners or claims shall be in the Superior Court ofHamett County, .:--Jorth Carolina. X.l. Al':TITRUST LAWS. This Agreement is entered into in compliance with all State and Federal antitrust laws. XII. COMPLIANCE WITH THE LAW. 1'\CSHP shall be wholly responsible for the purchases to be made under this MOA and for the supervision o f its employees and assistants. NCSHP shall be responsible for compliance with all laws, ordinances. codes . rules, regulations, licensing requirements and other regulatol)' matters that are applicable to the conduct of its business and purchase requirements performed under this MOA, including those of federal requirements and State and local agencies having appropriate jurisdiction and found in the FY 2014 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA). Page 9 of 11 080916wsa HC BOC Page 14 DocuS1gn Envelope 10 3CDF8DE 1-26B0-4482-987F-6665AE36AF69 Xlll. OTHER PROVISIO~S/SEVERABILITY Nothing in thj s Agreement is intended to conflict with current laws or regulations of the State ofNorth Carolina, Department of Public Safety Tbe N.C. Highway Patrol or Harnett County. If any term of thi s Agreement is found by any court or other legal authority, or is agreed by the parties to be in conOict witb any law or regulation governing its subject, tbc conflicting tem1 shall be considered null and void. Tbe remaining tenns and conditions of this Agreement shall remain in full force and effect. XIV . ENTIRE AGREEMENT. This Agreement and any exhibits and amendments annexed hereto and any documents incorporated specificaUy by reference represtnt the entire agreement between the parties and supersede all prior oral and wrincn statements or agreements. XV. MODIFICATION. Modifications of this agreement must be in \\Tiling and upon approval of botl1 parties except as modified by official USDHS Federal Grant Adjustment Notice (GA. 'f). XVI. PROPERTY. The ~CSHP shall be responsible for the custody and care of any propeny purchased with FY 2014 Homeland Security GratJl Progmm (HSGP) fund!> and furnished for use in connection with the performance of this agreement and shall reimburse the Grantee for any loss or damage to said property until the property is disposed of in accordance with FY 2014 Homeland Security Grant Program requirements. Grantee will not be held responsible for any property purchased under this MOU. Title to the property purchased with FY 2014 HSGP funds shall be in 1he State ofNortb Carolina, Department of Public Safety, NCSHP and Ilamctt County. XVII. TERl\1l::'lATIO~. The terms of this agreement. as modified with the consent of all parties. will remain in effect until August 31,2016. Either party may terminate this Agreement upon thirty (30) days advance written notice to the other party. Upon approval by USDHS, FEMA and the issuance of the Grant Adjustment Notice, if this MOA is extended, the termination date for the extension will be the date listed in the applicable USDHS Grant Adjustment Notice, incorporated by reference herein, or as established by the State Administrative Agency, whichever is sooner. IfNCSHP materially fails lo comply with the terms of the award and DHS or Grantee suspends or terminates the grant award in accordance \lJith 44 C.F.R., the applicable FY 2014 Homeland Security Grant Program (HSGP) Funding Opportunity Announcement (FOA) and other applicable authorities, incorporated by reference herein, NCSHP shall reimburse the North Carolina Emergency Management for said property. XVUJ. EXECVTION AND EFFECTIVE DATE. This Agreement will become binding upon execution of all panies to the Agreement. The tenns ofthis Agreement became effective on September 1, 2014. The last signature shall be that off'rank L. Perry, Secretary, and North Carolina Department of Public Safety. XIX. TERM OF THIS AGREEMENT. This Agreement shall be in effect from September 1, 2014 LO August31, 2016. Page 10 of 11 080916wsa HC BOC Page 15 DocuS1gn Envelope 10 3CDF8DE1 -26B0-4482-987F-6665AE36AF69 }~ \\'rr~ESS WHEREOF, the parties ha\'e each executed this Agreement aod the p arti~s agree thnt this Agreement will be ~ffectivc n s of September I, 2014. 1\.C. DF.PARTMENT OF PUBLIC SAFETY B r,;J:L} Srr~~~ !\1~/fiff}§'M\\fiERR\', DIRECTOR !\ORTJI CAlWLI~A E:\1ERGf:~CY :'VIA..;AC.EME!\T 8\':,==-==-~--:::-~::-:::--------,JAMES m .A.:'iKS , CAPT AI:\ :\.C. STATE HIGJJWA\' PATROL API'RO\'ED AS TO l'ROCEDtiRES: BY: ____________________ __ JA~ES J . CHEROKf.., COi\TROLLJm I>EPAUTME~T OF Pt.:BLIC SAFETY ~OocuS!vnod by: H\': !:~:.:,~ WlLLlA.'\1 POLK, SPECL\L COU:"SF.L REVIEWED FOn TilE DEPARTME:'IIT OF l'tilJLIC SAFETY, BY WILLIAM POLK, DPS SP£CIAL COL"NSEL, TO Ft;LFlLL THE J't:IU'OSES OF TilE US DEPARD1E!'\T OF llO:viELA~D SECURITY GRAI\"T PHOGRAMS RY :. ______________ _ FRA~K L. PEAAY , SECRETARY DEPARD1ENT 0.1' PUJJLIC SAfETY HARNETT COUNTY BY:. _____________ _ THIS -"tOA WAS PHEVJOUSLY APPROVED AS TO FOR~l BY THE NORTH CAROLI:\A DEPART:\o~ENT OF JUSTICE FOR THE FY21ll4 HOMELAI\"D SECt;RITY GRANT PROGRA;\1 O~LY AND IS SUBJECf TO !::XECt:TIOI'\ BY FRA!\K L.I'ERRY, SECRETARY OF THE D EPART~IE:'IT OF P CBLlC SAFETY. THIS MOti/MOA SHOULD !'\OT BE tiS ED FOR OT.Hf.R MOusf)10As FOR TilE STATE HOMELA:"\D SECVRITY CHA:'IT I'ROGJ{A,\f t "OR OTHEH FISCAL YEARS. Page 11 of 11 080916wsa HC BOC Page 16 DocuStgn Envelope 10 3CDF8DE 1-26B0-4482-987F-6665AE36AF69 080916wsa HC BOC Page 17 FY 20 1 4 HS G P -S t a t e Ho m e l a n d Se c u r i t y Gr a n t Pr o g r a m (S H S G P ) PH A S E I Pr o j e c t Pr o p o s a l Form (PPF) Pa r t II A. Ba s e l i n e 0 g c (/) tO :J m :J iii 0 "0 "' 6 w () 0 ~ m 0 m Ap p l i c a n t NC S H P ~ Fu n d s Re q u e s t e d I $1 2 8 .56 3 I Pr o j e c t De s c r i p t i o n (2 , 5 0 0 Ch a r a c t e r Ma x i m u m ) Im p r o v i n g In t e r o p e r a b l e Co m m u n i c a t i o n s ES F - 2 Pl a n n e d Ex p e n d i t u r e s Pl a n n i n g $ Eq u i p m e n t $ 12 8 .56 2 .80 Tr a i n i n g $ Ex e r c i s e _$ : : : . . . _ _ _ _ _ _ To t a l $ 12 8 , 5 6 2 .80 Di f f e r e n c e be t w e e n Fu n d s Aw a r d e d & Pl a n n e d Ex p e n d i t u r e s (s h o u l d be $0 ) $ ~ 0 ~ ~ ~ w m ~ ~ ~ m ~ m w m ~ ~ m w 080916wsa HC BOC Page 18 Pa r t II B. St r a t e g y De s c r i p t i o n (1 , 0 0 0 Ch a r a c t e r Ma x i m u m er an s w e r 1) Wh a t ar e th e Th e s e fu n d s wi l l be us e d to ou t f i t tw o po r t a b l e to w e r tr a i l e r s to su p p o r t VI P E R 's tr a n s i t i o n to P2 5 Th e cu r r e n t ra d i o re p e a t e r eq u i p m e n t on the towers i s ob j e c t i v e s o f th i s in c o m p a t i b l e wi t h P2 5 an d mu s t be re p l a c e d . In ad d i t i o n , 1n or d e r to mo r e ef f e c t i v e l y ut i l i z e th e to w e r tr a i le r s , th e Pa t r o l in t e n d s to in t e g r a t e the towers into the pr o j e c t ? VI P E R Wi d e Ar e a Ne t w o r t c vi a sa t e l l i t e . Ad d i t i o n a l eq u i p m e n t to pr o v i d e th e sa t e l l i t e up l i n k eq U i p m e n t is tn c l u d e d in th i s gr a n t pr o p o s a l 2) W h a t is th e c u r r e n t st a t u s o f th i s pr o j e c t ? 3) Pr o v i d e sp e c i f i c s f o r th e en d po i n t / b u i l d o u t pl a n f o r th i s p r o j e c t 4) Wh a t ca p a b i l i t y ga p ( s ) wi l l t h i s pr o j e c t ad d r e s s ? (B r a n c h ap p l i c a n t s : ci t e to p 3- 5 ca p a b i l i t y ga p s fr o m Ri s k a n d Ca p a b i l i t y AR - ~ C ~ : m P n t \ Th e Pa t r o l ha s al r e a d y pu r c h a s e d th e re p e a t e r eq u i p m e n t fo r th e tw o to w e r tr a i le r s in th e am o u n t o f $2 4 3 ,43 7 20 an d th e sa t e l l i t e ground station equipment is in pr o c u r e m e n t st a t u s pe n d i n g th e ou t c o m e o f th i s gr a n t mo d i f i c a t i o n Fu r h t e r eq u i p m e n t in th e fo r m o f sa t e l l i t e do w n l i n k e q u i p m e n t fo r ea c h tr a i l e r al o n g wi t h a th i r d co m p l e t e re p e a t e r / d o w n l i n g pa c k a g e are required to complete this pr o j e c t . A gr a n t re q u e s t wa s ma d e to co m p l e t e th i s pr o j e c t in 20 1 6 ho w e v e r de s p i t e be i n g co n s i d e r e d a si g n i f i c a n t un m e t ne e d . fu n d s were not approved to co m p l e t e th e pr o j e c t . If ad d i t i o n a l fu n d i n g ca n b e se c u r e d in su b s e q u e n t DH S gr a n t fu n d i n g cy c l e s , th e th r e e (3 ) to w e r tr a i l e r s w i ll be ab l e to pr o v i d e an additional VIPER site(s) to au g m e n t th e ex i s t i n g VI P E R wi d e ar e a ne t w o r k 0 0 0 c Ul cZi ::> m ::> < <l> .g <l> q "" () 0 , Q) 0 m .., m OJ '? ... ... Q) N tO Q) .... , .;, "' m 't m ~ , ~ 080916wsa HC BOC Page 19 5) Wh a t is th e !T h i s pr o j e c t ha s st a t e w i d e im p a c t . re g i o n a l na t u r e o f th i s pr o j e c t ? 6) Wh y wa s th i s pr o j e c t se l e c t e d ov e r ot h e r op t i o n s ? St a t e Ho m e l a n d Se c u r i t y St r a t e g y (2 , 5 0 0 Ch a r a c t e r Ma x i m u m ) Wh i c h go a t s an d ob j e c t i v e s in th e 20 1 1 - 2 0 1 3 St a t e Ho m e l a n d Se c u r i t y St r a t e g y do e s th i s pr o j e c t su p p o r t ? 0 0 (') c:: en <i5 ::> m ::> < ~ i5' '0 ~ 6 "' () 0 "T1 0> 0 m ,:., C> Ill 0 :.. ... 0> N <b 0> ..... "T1 ~ C> Ol l> m "' C> l> "T1 C> <D 080916wsa HC BOC Page 20 Na t i o n a l Pr i o r i t i e s an d Co r e Ca p a b i l i t i e s 1 . Wh i c h Na t i o n a l Pr i o r i t y do e s th i s pr o j e c t su p p o r t ? 2 . Wh i c h Co r e Ca p a b i l i t i e s (s e e DH S / F E M A Co r e Ca p a b i l i t y Li s t ) do e s th i s pr o j e c t su p p o r t ? (1 ,50 0 Ch a r a c t e r Ma x ) DH S Na t i o n a l Pr i o r i t y Li s t 0 0 0 c: (/) .0 ::> m ::> < ~ 0 1J ~ 6 "" () 0 ~ 0> 0 m ~ N 0'> tD 0 J,. ~ 0> "' <h 0> ..., ~ "' 0'> 0'> ~ m "" 0'> :1> ~ m <.0 080916wsa HC BOC Page 21 FY 20 1 4 H S G P - St a t e Ho m e l a n d S e c u r i t y G r a n t Pr o g r a m (S H S G P ) PH A S E I Pr o j e c t Pr o p o s a l Form (P P F ) EQ U I P M E N T RE Q U E S T NC S H P & P - , - - - - - Sa t e l l i t e Ul) l i n _ k _ e < t l ! iP m e n t (H a m e t t Co u n RK B Pa r t Il l A. Fu n d i n g Pl a n TO T A L PL A N N E D EQ U I P M E N T EX P E N D I T U R E S $ 128,562.80 Sh l p p i n g / H a n d l l # It e m Co s t Ex t e n d e d Co s t Ta x n g Total $ 12 8 , 5 6 2 .80 s 12 8 ,56 2 .80 $ - $ -$ 128.562 80 $ - $ $ $ -$ $ - $ - $ - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - $ - $ - $ -$ $ $ - $ - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - $ $ $ -s $ - $ $ - $ -s $ - $ $ $ -$ $ - $ - $ - $ $ $ $ $ - $ -$ $ - $ $ - $ -$ $ - s - $ - $ -$ $ - $ $ - $ -$ $ - s $ $ $ $ - s $ - $ -$ $ - s $ - $ -$ $ - s $ - $ -$ $ - s $ - $ -$ $ - $ $ - $ -$ $ - s $ - $ -$ $ - $ $ - $ -$ $ - s $ - $ -$ $ - $ $ - $ -$ $ - s $ - $ -$ $ - $ - $ - $ -$ $ - $ $ - $ -$ $ - s s - $ -$ $ - $ $ - $ -$ $ - $ $ - $ -$ $ - s - $ - $ -$ 0 0 (') c: en r.5 :;:J m :;:J < (I) 0 '0 (I) 6 w () 0 ,., Q) 0 m N "' al 0 t Q) N cb Q) ..... ,., .;, "' "' ~ m w "' )> ,., "' <D 080916wsa HC BOC Page 22 DocuSign Envelope 10 3CDF8DE1 -26B0-4482-987F-6665AE36AF69 080916wsa HC BOC Page 23 Qu a r t e r l y Pr o g r e s s Re p o r t Su b - g r a n t e e : NC S l i P MO A Nu m b e r : 14 5 0 fY 20 1 4 HS G P - EM W - 2 0 14 - S S - 0 0 0 69 Qu a r t e r (l i s t da t e s ) : Gr a n t Aw a r d Am o u n t : $1 2 8 ,56 2 . 8 0 Ac t i v i t i e s Me t r i c Da t e s , cu r r e n t st a t u s . Fo r ex a m p l e : li s t l. Eq u i p m e n t ne e d s id e n t i f i e d , it e m s in ve n d o r ne g o t i a t i on , pu r c h a s 'ed , pl a c e d in se r v i c e , et c . ' - - - - - Re p o r t su b m i tt e d by : Da t e : Qu a r t e r l y Pr o g r e s s Re p o r t s ar c du e : Ja n u a r y 15 Ap r i l 15 Ju l y 15 Oc 1 o b c r 15 Cu r r e n t St a t u s Fu n d s Ex p e n d e d Pr i o r Qu a r t e r s : Fu n d s Ex p e nd e d Th i s Qu a r t e r : . 0 0 g en li3 ;:) m ~ 0 ~ 6 w () 0 "Tl 0> 0 m N 0> CD 0 1. ... 0> "' "' 0> ..... "Tl "' 0> 0> U1 l> m w 0> l> "Tl 0> 10 080916wsa HC BOC Page 24 DocuS1gn Envelope ID 3CDF8DE 1-26B0-4482-987F-6665AE36AF69 080916wsa HC BOC Page 25 ·----l 0 A t t a c h m e n t 3 -E X A M P L E G r a n t - F u n d e d T y p e d Res o u r ~ e R e p o r t g en To o l l n s t r u c t l o n s : .0 1. Ea c h ro w sh o u l d co n t a i n on e p ie c e of eq u i p m e n t pu r c h a s e d wi t h o r tr a l n . n g he l d us i ng gr a n t tu n e s f o r cu r r e n t re p o r t i n g pe n o d On l y re p o r t pu r c h a s es an d tr a i n i n g s th a t 1\ a v e already been completed and funds ~ ha v e be e n e• p e n d e d en d dr a w n do w n . . (§ 2. Ch o o s e fr o m th e dr o p -do w n me n u wh e t h e r th e rn e 1S fo r eq u i p m e n t c r rw n m g , th e N MS Ty p e d D is c ip l i ne , NI M S Ty p e d Rl ! s o u r c e an r l NJ M S Ty p e 11 , ~s pu b li s he d by FE M A ' s Na t i onal Integration Cen ter (NIC) that I .g th e eq u i pm e n t su p p or t s , if NI M S Ty p e d . 2a . I f e qu lo me n t o r tr a i n i n g Is no t NI M S Ty p e d , ch o o s e "S t a te / l o c a l Ot h e r " 1n dr o p - d o w n ml ! ' l u an d pr o v i d e S u t e / l o c a l tv p in c or Co m m u ni t y o f In t e r e s t In f o r m a t i o n 1n th e Co m m e n t s . 3 . Ch o o s e wh 2 t h e r th e pi e c e o f e qu i p m e n t o r tr a i n i n g is t o " Su s t a i n Cu r r e n t " ex i s t m g ca pa b il i ti es o r wi l l mc . r e s s e o r · Ad d Ne w " ca p a b 1 li t v 4 Ch o o s e th e Co r e Ca p a b il i t y or Cap ; ~ b i l l tle s th a t th e T yp e d Re s o u r c e su p p o r t s . If mo r e th a n on e Co r e Ca p a b i li t y Is ap p li c a b le , ex p a n d th e co l u m n s by c l ic k in g th e ·~· ab o v e th e 'C o s t of Purchase' co l omn to show mor~ 'C o r e Ca p a b i l i t y Su p p o r t e d ' co l u m n s . 5. En t e r tt : e co s t o f th e e q u o pm c n t o r t r a1 n m g . 6 . En t e r ad d i t i o n a l in f o r m a t i O n 1n th e Co m m e n t s , 1n c l u d i n g a br i e f de s c r l p t •on o f wh e t h e r th e tr < J i n l n g o• eq u i p m e n t pu r c h a s e d su s t a in s ex i s t i n g C< l p a b l l i t i e s ; 01 d ds or 1 m pr o v e s an ex i s t i n H capability: o r bUilds a new ca p a b Hl t y fr o m sc r a t c h . T hi s fo r m Ca n be ~c c e s s e d a t ww w . f e m a .go v / m e d l a - l l b r a r v / a s s e t s / d o c u m e n t s / 2 8 9 7 3 ? 1 d = 6 ~ 3 2 s u ~ ;, . 'G ~ .,_ O J £ C T : : · . _ . _ Ca r o li~ a Co u n t y 20 1 3 -S S 00 0 3 3 -SO l · ll x x Ge n e r s t o r s & Ge n e ra t o r Sw r c c h e s fa u i pm e n t or T1 1 l n l n g E: Q u • p m e n t Tr a in on g lq u r gm e n t Tr ' ' " i n 8 MM S Ty p ~ Ok c l p l l o e or St a t t / l o c . o l O ls < l pl l n o/ C om n u n l ry of ln t e r . . s t S up p o r t e d fi r e / 1 1 a z m a t Nt M S Ty p e d Re . . . , r < e su p p o r t e d ~la z M a t (n t r y ra a m I nc i d e n t I n c' de n t Ma n a c e m e n t Ma n a c e m e n t Tc o m Pu b li c lio ~ l t h an d Mt t t : t n l <; p t t r d' l il n d Rt ' \ c u r Sl a t e I LO C l l l Ol h e r (p r o v r d t io oo m m e : 1 U .s e < t f o n ) U$ & R T~ s k Fp r c ~~ NI M S Ty p t • Il l 9- a t e { Lo c a l O th e r S t a t e / l o a f Ty o o d R u o u rc e S< J ~ ~ r tt d 01 ~Q ~ I I ~ b l t l N i l \ N / 1\ ' . .. .. \~ .. :· ... ,. Wal ~ : ~.:. r o l ! i ~ c c "1 / 1 1 ly p o d [Q U I O M O n l ~u fd " t u e d WM O Uq ~ i < l S! > l 1 1 > h Pr u t e c t i Y < : CP C N( A ., ... . . .. ,. _ : \. .. , ' 1\ ·. 1 .! , .. t~ 1\ \. S RC KU I ' B oa t N/ 1 1 • of Pe r s o M e l 14 o J T l !tu~ ' a l n Cu r r e n t Tr o l nt d t or T ms ; : : . : d Cl p o b l l l t y / A d d No " ' I Co r e Cl p o b l t ; t y Su p p O t i N Ty p t d Tt a m s C. . p a b W I I y Co s t of Purrnue N ( l \ .'. . r . c - . •· · c 5s ··,. , N/ 1 1 H I N/ 1 1 . t :1 I 1 3 I N/ 1 \ l3 Ad d Ne w ~u s t a l n Cu r r e n t o' l d d N c w Su s l i lu Cu r r e n t En v i r o n m e n t ~ I Re s p o n s e I S ll e a lt h an d ~f o t y Op e r a t i o na l Co o r d r n a t l o n Ma n Ct t r e Se r v 1 c e s Ma s s Se J r c h an d Re s c u p Op e 1 ~ u o n s s s 90 ,000 .00 lSO,OOO.OO 100,000 .00 75.000 00 Cornmtnh This ntw PPE wrll incroase a T ypp li to a typ e lli azMat Entry Team by fullfoli'8 the PPE r e.cu1 reme:nts for it 'Type 1 team 1 h i s 1 n•estmt'ot conplel1!1 11\c upgrade of th is t eam . Thrs Tn l n rn r, susta r npd policy awareness for a ~tate a~d two RegoonaiiMls T hos t r nmng malnt.uns emtrcency staff awareness that would have otherwise bten out -of dat~ wllhrn J mo n ths of thP tra ln lnr. The AtS Resc u e Boot meet> Sta:e typm g lor Wa t er Ambulance . Th is equ1pment purchaSL' adds a oe"' Ci!Pibollty to the lo cal EM S. Tum.s w oll bca•n t raoning to complete th e rel-Ource . 63 Rc>pa<~ders v .-er c tra1Md "' mu ~tura4 collap>e to support 23 Type II USIIR Te~n~ Thrs t r ao mnc sustamed current leve l s o' stallinG I n arotrC •Pat ron of current staff re~rlng <1> 6 w (') 0 'T1 Q) 0 m ~ !\) C1> to 0 ... ... CD N "' CD .... 'T1 Cn C1> C1> ~ m "" ~ 'T1 $ 080916wsa HC BOC Page 26 DocuS1gn Envelope ID 3CDF8DE 1-26B0-4482-987F-6665AE36AF69 080916wsa HC BOC Page 27 Re q u i r e d Su b - G r u n t c c Fi l e l> o c u m c n t a t i o n Su b - g r a n t e e or su b - r e c i p i e n t mu s t me e t th e fi n a n c i a l ad m i n i s t r a t i o n re q u i re m e n t s in 2 C. l .. . R Pa r t 20 0 an d mu s t ma i n t a i n a file for each ho m e l a n d se c u r i t y gr a n t aw a r d . Th e fi l e s mu s t be av a i l a b l e fo r re v i e w by th e No r t h Ca r o l i n a Di v i s i o n of l : . m c r g c n c y M <magement ·· I Io m c l a n d Se c u r i t y Br a n c h St a f f fo r si t e vi s i t s , pr o j e c t cl o s e o u t an d fu t u r e au d i t s . Su b - g r a n t e e or su b - r e c i p i e n t mu s t in c l u d e ap p r o p r i a t e do c u m e n t a t i o n in th e fi l e , in c l u d i n g bu t no t li m i t e d to th e fo l l o w i n g d ocume nts : 1. Gr a n t /\ w a r d an d Me m o r a n d u m o f Ag r e e m e n t! Mc m o r a m l u m of U n d e r J ' i t a n d i n g an d Su p p o r t i n g Ap p e n d i c e s 2. Co m p l e t e d ap p r o p r i a t e co s t re p o r t fo n n s wi t h in v o i c e s an d pr oo l {s ) o f pa y m e n t 3. Au d i t fi n d i n g s an d Co r r e c t i v e Ac t i o n Pl a n s 4 . Eq u i p m e n t In v e n t o r y re c o r d s wi t h ph o t o do c u m e n t a l io n o f la b e l i n g 0 0 0 c en .o · :> m :> ~ .g "' q "" (") 0 -n CX> 0 m ._, Ol In 0 A l> CX> I'V "' CX> --.j -n ~ Ol "£ m w Ol )> ., Ol <0 080916wsa HC BOC Page 28 L Harnett COUNTY Pub lic Buildings I Flee t Mainte nance P.O. Box 2773 910-814-6156 ph . 200 Alexander Drive 910-814-8263 fax •.v~•• '-ARC .. ,,,.. Lillington, NC 27546 www .harnettQr& July 29,2016 To: Joseph Jeffiies, County Manager From: Chris Johnson, Public Buildings Manage~ ..:::f Re: Staff recommendations for Re-Bids Public Buildings recently posted Service Contract Requests for Proposals on the Harnett County website for vendors who are in the business of performing fire extinguisher maintenance services, pest control service and HV AC maintenance and service. Pu b lic Buildings reco mmends the fire extinguisher services contract be awarded to A ll ied Fire & Safety. There were two bids submitted: All American Fire Pro tection was non-resp onsive wi t h their 3 year price. The total proposed contract price for fire extinguisher services is as follows : J ul y1.2016-June30,2017 S 4,010.00 July I, 2017 -June 30,20 18 S 4.010.00 Jul y I, 20 18-Ju ne 30,20 19 $ 4 ,0 10.00 Total 3 ye a r contract price $ J 2,030.00 Public Buildings recommends the pest control services contract be awarded to State Pest Control. There were four bids submitted; State Pest Control $52, II 0.00: Holloman Exterminators $59.500.00: Clegg's Pest Control $123.540 .00: and Dodson Exterminators S 135,000.00. R eferences for State Pest Control were contacted and all gave positive and satisfactory reviews. The total proposed cont ract price for pest control services is as fo ll ows: July 1,2016-J une30,20 17 S 17,370.00 July I , 2017 -June 30. 20 18 S 17,370.00 July I , 2018-Ju ne 30,20 19 S 17.370.00 Total3 year contract price $ 52 ,110 .00 Pub lic Buildings recom mends t he HV AC services contract be awarded to Johnson Controls. Inc. The County received o nly one response to the HV AC Req uest for Proposal. The total proposed contract price for the H VAC services is as follows: July I, 2016-June 30,20 17 July I , 2017-June 30, 2018 July 1. 2018-June 30,2019 Total 3 year co ntract price $200,657.00 $208.684.00 $2 16.990.00 $62 6,33 J .0 0 080916wsa HC BOC Page 29 Harnett County Fire Extinguisher Bids Thursday, July 28, 2016 2:00p.m. Vendors 2016-2017 Allied Fire & Safety $ 4,010.00 All American Fire Protection $ - Total Bid Prices for all Locations 2017-2018 2018-2019 3 Year Total $ 4,010.00 $ 4,010.00 $ 12,030.00 $ -$ -non-responsive 080916wsa HC BOC Page 30 Harnett County Pest Control Bids Thursday, July 28, 2016 2:00p.m. Vendors 2016-2017 State Pest Control $ 17,370.00 Holloman Exterminators $ 18,700.00 Clegg's Pest Control $ 41,180.00 Dodson Exterminators $ 45,000.00 Total Bid Prices for all Locations 2017-2018 2018-2019 3 Year Total $ 17,370.00 $ 17,370.00 $ 52,110.00 $ 20AOO.OO $ 20,400 .00 $ 59,500.00 $ 41,180.00 $ 41,180.00 $ 123,540.00 $ 45,000.00 $ 45,000.00 $ 135,000.00 080916wsa HC BOC Page 31 Harnett County HVAC Bids Thursday, July 28,2016 2:00p.m·. Vendors Johnson Controls 2016-2017 $ 200,657.00 -----·-·--- Total Bid Prices for all Locations 2017-2018 2018-2019 3 Year Total $ 208,684.00 $ 216,990.00 $ 626,331.00 080916wsa HC BOC Page 32 STATE OF NORTH CAROLINA COUNTY OF HARNETT LETTER OF INTENT TO CONVEY PROPOERTY This Letter of Intent is hereby submitted to verify the intentions ofTimothy W . Henson and Brenda L. Henson (hereinafter referred to as '"Property Owners .. ) to convey ownership of the Real and/or Personal Property currently located at 60 Gladiola Drive Spring Lake, NC to the County of Harnett, North Carolina, (hereinafter referred to as "County .. ). WHEREAS, Property located at 60 Gladiola Drive, also identified a s Harnett County Parcel ID Number (01-0514-0512) located in the Anderson Creek Township of Harnett County, currently contains a single family dwelling that has been condemned. WHEREAS, The residential structure has suffered severe fire damage rendering the dwelling uninhabitable. The current condition of the structure poses a risk to the public health and safet y as well as the general welfare of the community in which it is located. WHEREAS , Property owners acknowledge receipt of proper notification and hereby waive the right to appeal any actions ordered to render compliance. Compliance actions required to render compliance include the proper repair of the structure which would allow for occupancy or the proper demolition and disposal of all debris. NOW THEREFORE , In order to remove the property owners from any responsibility or liability to take compliance actions . The property owners hereby express the interest in conveying the real and/or personal property located at 60 Gladiola Drive to the County of Harnett. The property owners acknowledge and agree that if the County decides to accept the conveyance of this real and l or personal property that said conveyance must be of a fee simple title, free and clear of all encumbrances except for those encumbrances specifically acceptable to the County. This the _ _:../ __ day of _f .A. I '7' '2016. BY : --;;-~4 lr' ~ (SEAL) BY : iL1vJn&.._4 tk~ (SEAL) Timothy W . Henson, Owner Brenda L. Henson, Owner Sworn to and subscribed before me this the I ~ day of_JZ_c.J--fj---· 2016 My Commission Expires: _ _:../.;_/ -_t./-:...__---_).....:.y ___ _ 080916wsa HC BOC Page 33 Harnett Problem Properties Information & Tracking Report COUNTY N 0 R T H C A R 0 I I N I• T rac king /Fil e Nu mber : PP-16-02 Owner lnforma tion: Report Ori g in ated By: R. Baker Property Owne r(s): Timothy W . Henson I Brenda L. Henson Address: 55 Parkton Court W . City : Sanford Sta te: NC Zip : 27332 Phone: 919-343-2408 (Home) 910-429-6824 I 910-584-1494 (Cell) E-Mail : Property Description: Date : 05/26/2016 Property Location I 60 Gladiola Drive I PIN # I 0514-11-9271.000 I ParcellD# I 01-0514-0512 Township I Anderson Creek I Zoning District I RA -20M ~Deed Reference l Book 946 Page 305 Date: August 31, 1991 Subdivision Name: I Rolling Springs I Property is located within 500' of a School, Daycare, Church, or Place of Public Assembly: Yes No Type of Structure I Residential Stick Built SFD I Distance to nearest structure I SO' Residence @ 36 Gladiola Drive Current Condition of Structure I Uninhabitable due to severe fire damage . Estimated Time of Property Neglect I Date of Fire (09-22-2014) Site Photos: 080916wsa HC BOC Page 34 Harnett COUNTY NORTH CAROLINA Problem Properties Information & Tracking Report Property Value Assessment I Tax Status: Current Assessed Value I 16,630 I Current Tax Billed 1 $260.75 Current Tax Status I 0 Curren t l:8l De linquent I Tax AmoWlt Due J $260.75 Highest Assessed Value I 65,57o I Collection Proceedings I IZI Act ive 0 In ac tive Civil Action Filed I N/ A x Adnu 1 trat r (' n m nt I Order of Sale Issued I N/ A I Public Auction J N/ A House value adjusted for 2016 to PD 2 % due to house fire; building value = 1,630; land value = 15,000 for total assessment of 16,630; Ta xes due were billed on 65 ,570 value with a 45,000 Veterans Exclusion -the VA exclusion is removed for 2016; Collection s proceedings are active as with all delinquent bills; Appraised by Terry Wade; Comments entered by Jenny Harrop -05/27/2016 080916wsa HC BOC Page 35 Harnett Problem Properties Information & Tracking Report COUNT Y NORTH CAROl IN;. Building Code Assessment: Inspector l K. Slattum I Date oflnspection I 04-29-2016 j Time of Inspection J 10:15 am Inspection Results I t8J Uns afe t8J Condemned t8J Fail s T o Meet Code Requ irements Re sults Based Upon I Structural Damage Resulting From Fire Date of Property Owner Notification I 6 -9-16 I Date ofHearing j 6-16-16 Hearing Results I Property owner desires to transfer property to Harnett County to resolve the matter. Written Ordered Issued I 6-20-16 I Deadline To Comply With Order ]8-31-16 Order Appealed I 0 Yes t8J No I Date Appeal Received I N/ A I Date of Appeal Hearing IN/A Results of Appeal Hearing I N/ A Date ofRe-lnspection I I Time of Inspection I I Inspector I Inspection Results I BOC Worksession Briefing I 8-9-16 I Public Hearing for Adoption of Ordinance I BOC Actions I Orders I Building Code Assessment Photos: Fire Marshal Assessment: Investigating Fire Official I Chris Toler I Date of Investigation I 09/22/2014 Investigative Findings I Actual cause was undetermined after investigation I No other a ction to be completed from this office 080916wsa HC BOC Page 36 Harnett Problem Properties Information & Tracking Report COUNTY NORTH CAROLINA Legal Review Assessment: Le~al Review Performed By I Notice of Lis Pendens Filed I Title I Deed Search Performed I Search Results I I Date I I Lis Pendens File Number I I Search Detected Recorded Liens or Judgements I Voluntary Notice of Property Transfer Received I 0 Yes 0 No I Date Received I Special Assessment Lien Filed to Recover Abatement Costs I I File Number I .Problem Property Administrator Assessment: Presented to Board of Commissioners: I I Abatement Procedures J 0 Approved D Denied Recommended Pathway I :8:1 Voluntary Conveyance D Structure Condemna tion D T a x Foreclos ure To Abate Property Proposed Name: Bid: Scope of Servi ce: Contractor Bid Proposed Name: B id: Sc ope o f Serv ice: Contractor Bid Proposed Name: Bid : Scope o f Servi ce: Contractor Bid Contracted La bor T ipping Fees Spec iali zed Procedures Abate ment Cost Estimated Abatement Costs Le gal /Filin g Fees Foreclosure Fee s T otal Ta x Revenue Loss Date of Abatement: Abatement Verified B}: I I Date: I Actual Contractor La bo r Tipping Fe es Specialize d Pro cedures Abatement C ost Abatement Costs Legal /Filing Fees Foreclos ure Fees Total Tax Revenue Loss Total Certifi ed Mailin g Publication Mi scell aneous Notification Fees Processing Cost $13.46 $13.46 N/A N/A Abatement Photos: 080916wsa HC BOC Page 37 Harnett Problem Properties Information 8t Tracking Report COUNTY NORTH CAROLINA Tracking /File Number: PP-16-01 Report Originated By: R. Baker Owner Information: Property Owner(s): Kenneth James Bigda I Carol A. Bigda Address: 305 Sutter Gate Lane C ity: Morrisville Phone: (919) 535-8137 Property Description : State: NC Zip: 27560 Date: 7119116 E-Mail : Property Location J 365 Betts Road I PIN# I 0646-40-0252.000 I Parcel ID# I 05-0646-003 Township I Buckhorn I Zoning District I RA-30 I Deed Reference I Book: 0996 Page: 0597 Date: 2-22-93 S bd . · · N I v· · · C M L d I Property is located within 500' of a School, Daycare, Church, or u JVlston arne: trgmta . c eo PI fP bl . A bl y N ace o u 1c ssem y: es o Type of Structure I Stick Built I Residential SFD I Distance to nearest structure 1 65' To SFD Located At 391 Betts Road Current Condition of Structure I Dilapidated I Pending Structural Collapse Estimated Time of Property Neglect .l NIA Site Photos: 080916wsa HC BOC Page 38 Harnett COUNTY NORTH CAROLINA Problem Properties Information & Tracking Report Property Value Assessment I Tax Status: Current Assessed Value 1 21 ,110 I Current Tax Billed 12016 bills have not been generated at this time Current Tax Status I ~ C urrent 0 Delinquent I Tax Amount Due l 0.00 Highest Assessed Value I 83 ,850 I Collection Proceedings I :J Acti ve ~ In active Civil Action Filed I n/a x Admim trator ( omment. I Order of Sale Issued I n/ a I Public Auction I n/a Property Owner has not contacted our office concerning the condition of this house. It was listed and billed at full value of house and lot for 2015 and years prior. Taxe s for 2015 were paid in full in the amount of $765.96. Per review of the photos and information in this report, the value ha s been adjusted to 1% physical damage for 2016. The current asse ssed value listed above include s the lot value of 20,000. We will adju st accordingly as needed when demolition is complete . Comments entered 7/21/2016 Jenny Harrop. 080916wsa HC BOC Page 39 Harnett COUNTY NORlH CAROLINA Building Code Assessment: In spector I Ken Slattum Inspection Results I Problem Properties Information & Tracking Report I Date of Inspection I 4/13/2016 I Time of Inspection 110:00 am 0 Unsa fe ~Condemned ~ Fails To Meet Code Requirements Results Based Upon J Diminished Structural Stability Due To Exposure To The Elements And Decay Date of Property Owner Notification I 4/18/2016 I Date of Hearing I 4/28/2016 Hearing Results I No evidence submitted to alter determination nor plan of action to correct. Written Ordered Issued I 4/28/2016 I Deadline To Comply With Order I 6/30/2016 Order Appealed I 0 Yes 0 No I Date Appeal Received I N/ A I Date of Appeal Hearing I N/ A Results of Appeal Hearing I N/ A Date ofRe-lnspection I 6/30/2016 I Time of Inspection I 2:00pm I Inspector j Randy Baker Inspection Results I Property conditions continue to deteriorate I no actions taken to correct BOC Worksession Briefing I 8/9/2016 I Public Hearing for Adoption of Ordinance I 8/15/2016 BOC Actions I Orders I Building Code Assessment Photos: 080916wsa HC BOC Page 40 Harnett Problem Properties Information & Tracking Report COUNTY N 0 R T H C A R 0 l1 N ;. I Structurally no longer sound . Home not habitable. Legal Review Assessment: Legal Review Perfonned By I I Date I Notice ofLis Pendens Filed I I Lis Pendens File Number I Title I Deed Search Perfonned I I Search Detected Recorded Liens or Judgements I Search Results I Voluntary Notice of Property Transfer Received I 0 Yes 0 No I Date Received I Special Assessment Lien Filed to Recover Abatement Costs I I File Number l Problem Property Administrator Assessment: Presented to Board of Commiss ioners: I 8/9/2016 I Abatement Procedures I 0 Appro ved 0 Denied Recommended Pathway I 0 Voluntary Conveyanc e ~ Structure Condemnat ion 0 Tax Forecl osure To Abate P roperty Name : Sco pe of Servi ce: Pro posed Register's Land Bid : Demo SFD & Ac cessory Structure Contractor Bid Development LLC . $5,795 .00 Grade Di sturbed Area & Sow Gr ass 080916wsa HC BOC Page 41 Harnett COUNTY NORTH CAROLINA Proposed Contractor Bid Proposed Contractor Bid Estimated Abatement Costs Date of Abatement: Actual Abatement Costs Total Processing Cost $40.38 Abatement Photos: Problem Properties Information & Tracking Report Name: Bid: Scope of Service: Demo SFD & Accessory Structure RLT & Associated LLC. $9,670.00 Grade Disturbed Area & Sow Grass Name: Bid: Scope of Service: Taylor'd Lumber Inc. No Bid N/A Contracted Labor Tipping Fees Specialized Procedures Abatement Cost $5,795.00 $4,000.00 N/A Legal /Filing Fees Foreclosure Fees Total Tax Revenue Loss TBD TBD TBD Abatement Verified B': I I Date: I Contractor Labor Tipping Fees Specialized Procedures Abatement Cost $5,795.00 N/A Legal /Filing Fees Foreclosure Fees Total Tax Revenue Loss Certified Mailing Publication Miscellaneous Notification Fees $40.38 N/A N/A 080916wsa HC BOC Page 42