051616mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
May 16, 2016
The Harnett County Board of Commissioners met in regular session on Monday, May 16, 2016,
in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 7:00 pm. Vice Chairman Springle led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries
requested the addition and consideration of a letter of support for Campbell University
Foundation's proposed financing through USDA of the construction of the Admissions and
Financial Aid building and the Campbell University Student Union on campus, as well as the
acquisition of Smith Hall Nursing and Health Sciences facility from the University.
Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore
seconded the motion which passed unanimously.
Vice Chairman Springle moved to approve the following items listed on the consent agenda.
Commissioner Elmore seconded the motion which passed unanimously.
1. Minutes: May 2, 2016 Regular Meeting
2. Budget Amendments:
373 Health Department
Code 110-7600-441.41-11 Salaries 6,394 increase
110-7600-441.11-00 Salaries 20,500 decrease
110-7600-441.11-16 Comp Time 500 increase
110-7600-441.11-13 Vacation Payout 20,000 increase
110-0000-331.76-11 Immunization Action Plan State Plan 6,394 increase
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 11
376 Sheriff Department
Code 110-5100-420.60-65 Auto Salaries
110-5100-420.74-74 Capital Outlay
377 Public Buildings Department
Code 110-4700-410.43-15 Building Maintenance
110-0000-356.30-00 Insurance Reimbursement
379 General Fund
Code 110-8702-470-90-80 Payment to Escrow Agent
110-8702-470-86-91 Cost of Issuance
110-0000-370.10-00 Other Financing Sources
381 General Fund- Radio System
Code 110-5901-420.30-04 Professional Services
110-5901-420.33-45 Contracted Services
110-5901-420.41-11 Telecommunications/Postage
110-5901-420.41-13 Utilities
110-5901-420.43-16 Maint. & Repair
110-5901-420.44-21 Bldg. Equip & Rent
110-5901-420.60-33 Materials & Supplies
110-5901-420.74-74 Capital Outlay Equipment
110-0000-322.24-10 Radio User Fee
110-0000-399.00-00 Fund Balance Appropriated
382 Radio System Fund
Code 241-5901-420.30-04
241-5901-420.33-45
241-5901-420.41-11
241-5901-420.41-13
241-5901-420.43-16
241-5901-420.44-21
241-5901-420.60-33
241-5901-420.74-74
241-0000-322.24-10
Professional Services
Contracted Services
Telecommunications/Postage
Utilities
Maint. & Repair
Bldg. Equip & Rent
Materials & Supplies
Capital Outlay Equipment
Radio System
383 Cooperative Extension Adolescent Parenting Program
20,000 decrease
20,000 increase
7,355 increase
7,355 increase
30,959,142 increase
120,858 increase
31,080,000 increase
Code 110-7319-465.11-00 Professional Services
110-7319-465.21-00 Group Insurance
110-7319-465.21-05 Employee Clinic
110-7319-465.22-00 FICA
110-7319-465.23-00 Regular Retirement
110-7319-465.23-01 Supplement Retirement
110-7319-465.25-10 Unemployment
110-7319-465.26-08 Worker's Compensation
110-0000-331.73-19 Revenue- Adolescent Parenting Program
10,246 decrease
71,100 decrease
12,000 decrease
16,400 decrease
12,544 decrease
80,597 decrease
5,000 decrease
77,113 decrease
360,000 decrease
75,000 increase
10,246 increase
71,100 increase
12,000 increase
16,400 increase
12,544 increase
80,597 increase
5,000 increase
77,113 increase
285,000 increase
3,564 increase
588 increase
25 increase
271 increase
241 increase
72 increase
18 increase
82 increase
4,861 increase
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 11
387 Amend the Medical Insurance
Code 906-9802-410.26-06 Payment of Claims
906-0000-353.98-02 Contribution/Donations Group insurance
389 Health Department
Code 110-7600-441.11-13
110-7600-441.22-00
110-7600-441.44-11
110-7600-441.11-13
110-0000-345.18-00
Vacation Payout
FICA
Telephone & Postage
Travel
Environmental Fees
392 Soil & Water
Code 110-4400-410.32-51 Operating Special Accounts
110-6700-429.74-73 Capital Outlay
393 Health Department
Code 110-7600-441.33-45 Contracts
110-0000-345.10-14 PCM
396 School Project CP1502 Fund 309 QSCB Roofing Project
Code 309-0000-389.14-00 Capital Projects
309-0000-370.10-01 Bond Proceeds
397 Social Services Department
Code 110-7710-441.80-80
110-7710-441.80-25
110-7710-441.81-07
110-0000-330.77-01
110-0000-330.77-08
110-0000-399.00-00
Links/Independent Living
Medical Transportation
Court Cost Fees CSE
Social Services Administration
Medical Transportation
Fund Balance Appropriated
3. Tax rebates, refunds and releases (Attachment 1)
4. Resolutions to add roads to state system (Attachment 2)
800,000 increase
800,000 increase
4,000 increase
1,000 increase
5,000 increase
10,000 increase
20,000 increase
8,000 decrease
8,000 increase
34,000 increase
34,000 increase
3,316,957 increase
3,316,957 decrease
1,000 increase
225,000 increase
8,000 increase
6,280 increase
225,000 increase
2,720 increase
5. Harnett County Cooperative Extension requested approval to accept a 2016-17
Adolescent Parenting Grant from the NC Department of Health and Human Services in
the amount of $75,000 in support of the Teen Pregnancy Prevention Initiative. There is a
local in-kind match of $25,000 of: 1) Office space for APP Coordinator, 2) App Library
Space and 3) Extension Director's Supervision 5% of salary.
6. Resolution of the Harnett County Board of Commissioners changing the Capital Outlay
threshold from $5,000 to $10,000. (Attachment 3)
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 11
7. Harnett County Human Resources requested approval of the proposed Drug and Alcohol
Testing Policy
8. Harnett County Parks and Recreation requested approval of the reorganization of Parks
and Recreation/Grounds Maintenance. This reorganization will combine County
resources, provide a labor force for park expansion and programming, provide more
control of County grounds and landscaping, save funds, allow grounds crews to be more
efficient and cut down on travel time.
9. Proclamation Congratulating Godwin Manufacturing on 50 Years of Business in Harnett
County.
10. Resolution to Change the Meeting Time of the June 6, 2016 Regular Meeting of the
Harnett County Board of Commissioners. (Attachment 4)
11. Letter of support for Campbell University Foundation's proposed financing through
USDA of the construction of the Admissions and Financial Aid building and the
Campbell University Student Union on campus, as well as the acquisition of Smith Hall
Nursing and Health Sciences facility from the University.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
Jerry Rivas of Twin Ponds Road in Sanford shared his concerns and opinions regarding
rumored incidents relating to the Harnett County Sheriff's Department.
Marie Aries of 192 N. Peggy Street in Spring Lake stated her concerns regarding the
Sheriff's Department and said commissioners failed citizens by doing nothing. She called
for the removal of Sheriff Wayne Coats and District Attorney Vernon Stewart.
Steve Blackburn of 190 Falling Water Road, who said he was speaking on behalf of the
Harnett County and State NAACP presidents, said the NAACP will provide full support to
all of the affected families involved in the federal investigation and Attorney Jesse Jones as
long as needed.
Cris Nystrom of 391 Center Lane in Bunnlevel addressed the group and also shared his
concerns regarding the Harnett County Sheriff's Department.
Commissioner Miller moved to approve the appointments listed below. Chairman Burgin
disclosed that Emily M. Barefoot is an employee of his and recused himself from voting on the
appointments. Vice Chairman Springle seconded the motion which passed 4 - 0.
HARNETT COUNTY BOARD OF ADJUSTMENT
Rick Foster (nominated by Commissioner Miller) was given a second waiver of term
limit and reappointed to serve on this board for a term of 3 years ending March 31, 2019.
Scott Tripp (nominated by Commissioner Miller) was given a second waiver of term
limit and reappointed to serve on this board for a term of 3 years ending September 1,
2019.
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 11
HARNETT COUNTY BOARD OF HEALTH
Emily M. Barefoot of Dunn (nominated by Commissioner Miller) was appointed to serve
on this board for a term of 3 years ending May 31, 2019.
Harnett County Emergency Services Director Jimmy Riddle petitioned the Board, on behalf of
Benhaven Emergency Services, Inc., for a public hearing regarding the financing of a fire truck
and certain related equipment for Benhaven Emergency Services, Inc. with the Proceeds of Tax -
Exempt Debt. Mr. Riddle also requested approval of a Resolution Authorizing and Approving
the Delivery of an Installment Financing Agreement by Benhaven Emergency Services, Inc. and
the Tax Exempt Loan Related Thereto following the public hearing.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Vice Chairman Springle moved to approve the Resolution Authorizing and Approving the
Delivery of an Installment Financing Agreement by Benhaven Emergency Services, Inc. and the
Tax Exempt Loan Related Thereto. Commissioner Miller seconded the motion which passed
unanimously. (Attachment 5)
Mrs. Honeycutt petitioned the Board for a public hearing concerning the approval of the
execution, delivery, and performance of the Contract and the Deed of Trust and the Projects to be
financed thereby. The Board of Commissioners of the County of Harnett, North Carolina is
considering (1) entering into an installment financing contract in an amount not to exceed
$2,200,000 to finance all or a portion of the projects identified as eligible "Qualified School
Construction Bond projects" (2) executing and delivering a deed of trust, security agreement and
fixture filing related to all or a portion of the County's fee simple interest in the real property.
Mrs. Honeycutt also requested adoption of the Issuance Resolution following the public hearing.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Commissioner Miller moved to approve the Issuance Resolution as presented. Commissioner
Elmore seconded the motion which passed unanimously. (Attachment 6)
Mr. Riddle petitioned the Board for a public hearing regarding the Cape Fear Regional Hazard
Mitigation Plan Approved by FEMA. Mr. Riddle also requested approval of the Resolution to
Adopt the Cape Fear Regional Hazard Mitigation Plan following the public hearing.
Mr. Riddle explained the plan identifies hazards and potential hazards within the region and
county specific, and it creates a framework to help community officials make decisions that may
ultimately protect lives and property. Mr. Riddle said the plan was a regional effort amongst five
counties (Harnett/Moore/Lee/Chatahm/Johnston) and the municipalities within the region. He
noted the plan outlines a strategy for implementing mitigation projects within the 5 counties and
its municipalities. Mr. Riddle reported the Federal Emergency Management Agency (FEMA)
reviews and approves state, tribal and local hazard mitigation plans, which are required as a
condition for states and communities to receive certain types of disaster assistance, including
funding for mitigation projects. State mitigation plans must be approved every five years, and
local and tribal mitigation plans must be approved at least once every five years.
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 11
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Vice Chairman Springle moved to approve the Resolution to Adopt the Cape Fear Regional
Hazard Mitigation Plan as presented. Commissioner Elmore seconded the motion which passed
unanimously. (Attachment 7)
Mark Locklear, Director of Development Services, petitioned the board for a public hearing
regarding proposed zoning change — Case #RZ-16-113; Landowner/Applicant: William P.
Sease/Robert & Laurie Gaskins: 5 +/- acres (out of a 51 -acre tract) Pin # 1538-12-0260; From
Industrial to RA -30; SR #1810 (Stewart Road); Averasboro Township.
Mr. Locklear reported that on May 2, 2016, the Harnett County Planning Board voted
unanimously (5-0) to recommend approval of this rezoning application based on the
compatibility to the surrounding uses. Small Scale Zoning was considered and all four facts
were approved as well. Mr. Locklear said the Planning Board also made sure that the applicants
were aware of neighboring Industrial uses that may occur in the future.
Mr. Locklear noted that this site is currently vacant and surrounding land uses include farmland,
low density residential, Foundations Bible College and various commercial uses. Private septic
tank and public water are available. Mr. Locklear explained what could be built in RA -30 and
responded to questions from commissioners.
Mr. Locklear stated staff's evaluation as:
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community. REASONING: The impact to the surrounding community is
reasonable, as the requested rezoning district is similar in nature to the surrounding
area.
The requested zoning district is COMPATIBLE with the existing Land Use
Classification. REASONING: The requested zoning to RA -30 is compatible with
the Land Use Classification of an Employment Mixed Use (EMU) area. Although
EMU areas are typically located along, or in close proximity of, major thoroughfares
and include prime locations for economic development opportunities, residential
development is appropriate when not in conflict with existing or future industry or
commercial uses.
The proposal does ENHANCE or maintain the public health, safety and general
welfare. REASONING: This requested zoning to RA -30 would maintain the public
health, safety and general welfare due to the existing residential uses within this area.
This request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness. REASONING: Due to the size of the tract and that the proposed
zoning district of RA -30 is not immediately adjacent, the application does need to be
considered a Small Scale Rezoning.
Suggested Statement -of -Consistency: Staff concludes that the requested rezoning of RA -30
would not have an unreasonable impact on the surrounding community and will maintain the
public health, safety and general welfare because of the existing agricultural and residential uses
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 11
within the area. Therefore, these existing uses lead to compliance with the adopted Land Use
Plan. Thus it is recommended that this rezoning request be approved.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public.
Robert Gaskins, the applicant, spoke in favor of the request. He said they will have
the option to purchase the 5 acres across from the property in approximately one year.
Mr. Gaskins said they feel like there is very minimal danger of much Industrial
coming to the area and they understand what they can and cannot do on the property.
Seeing no one else move, Chairman Burgin closed the public hearing. Vice Chairman Springle
moved to approve the proposed rezoning request as presented. Commissioner Elmore seconded
the motion which passed unanimously.
Mr. Jeffries delivered the following Budget Message for the proposed Harnett County Budget for
the 2016-17 Fiscal Year for review and consideration:
"A number of factors have had a significant impact on the proposed budget and the thought
that went into its creation.
Though it will not directly impact the 2016-17 budget, we continue to take Harnett County's
upcoming property revaluation into consideration when budgeting for the coming year. The
revaluation will be completed in 2017 and the Harnett County Tax Office projects it will result
in a reduction of property values, which will have an impact on property tax revenue in the
coming years.
Some highlights of the proposed budget include:
• We propose to maintain the current ad valorem tax rate of 75 cents per $100 property
valuation.
• No fund balance appropriation is proposed.
• We anticipate $3.8 million from the sales tax expansion.
• The budget includes a 5 -year Capital Improvement Plan with $1.35 million expended
in 2016-17.
• An additional teacher supplement of $1,000 per teacher is included.
This document was developed following the submittal of budget requests by department heads
and individual meetings with department heads where additional discussion was needed.
Department heads should be commended for their fiscal constraint. I also want to thank
Finance Officer Kimberly Honeycutt, Deputy Finance Officer Allen Coats and Deputy County
Manager Paula Stewart for their essential contribution for developing this document. The
following overview notes budget highlights as they relate to revenues and expenditures.
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 11
GENERAL FUND REVENUES
The proposed 2016-17 budget has been developed based on revenue projections which reflect
positive growth. The following items highlight the status of major county revenue sources
along with changes of particular interest:
Ad Valorem Tax — The proposed budget was developed based on a total assessed value
$8,125,407,672.00. Utilizing a tax rate of 75 cents per $100 property valuation and a 2014-15
total property tax collection rate of 99.45 percent, we have projected tax collections of
$60,605,538.00 for the coming year. 1 want to commend the Tax Office for their efforts, which
have increased our collection rate to seventh among North Carolina's 100 counties.
Sales Tax — We project the County's sales tax revenue to grow by 13.68 percent, bringing total
projected sales tax revenues to $18,508,522.00. 1 believe the increase in sales tax revenue is a
reflection of the positive growth in commercial development we are currently experiencing.
Harnett County is one of the fastest growing counties in one of the fastest growing regions in
the state and we anticipate continued growth both in terms of population and commercial
development.
Other Revenue —
Last September, the
North Carolina
General Assembly
approved the 2015
Appropriations Act,
which included a
provision
establishing
procedures for
distributing
additional sales tax
allocations among
counties, which may
only be spent on
Economic Development, Public Education and Community Colleges. Beginning in the 2016-
17 Fiscal Year, the law requires the Department of Revenue to distribute $84.8 million (plus
growth in the out years) to local governments based on percentage allocations in the
legislation. Harnett County will receive 5.17 percent of this total, which we anticipate will
generate approximately $3.8 million.
Unassigned Fund Balance — The Harnett County Board of Commissioners has set a goal of
maintaining an average unassigned general fund balance of at least 15 percent of the
County's annual budget. The proposed budget does not include a fund balance appropriation
and the unassigned fund balance is $19.4 million or 17.9 percent of the County's annual
budget.
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 8 of 11
GENERAL FUND EXPENDITURES
Expenditures reflect an overall increase of 4.35 percent, with most of this increase in areas of
education, software, dental benefits for employees, economic development and the Capital
Improvement Plan.
Personnel — As we continue to work toward improving the employee benefits, the proposed
budget includes the Board of Commissioners' decision to reinstate dental insurance coverage
for employees. As mentioned previously, the sales tax expansion mandates that all funds be
used for Economic Development, Public Education and the Community Colleges. We propose
using a portion of this allotment to fund two new positions in Economic Development. At this
time, we recommend delaying consideration of all other General Fund positions based on the
aforementioned 2017 Property Revaluation and an increase in the following expenditures:
• Employee Dental Insurance - $250,000 increase
• Health Insurance Premium increase - $420,000 (11.5 percent) increase.
• Department of Social Services Northwoods Software Expansion - $700,000
• Software upgrades for Finance and Development Services - $1.25 million
• Retirement Plan increase - 0.25 percent
Education — The proposed budget includes funding to expand teacher supplements by $1,000
per teacher along with approximately $970,000 for capital items related to security, school
buses and facility maintenance. Total funding proposed for the Board of Education is
$23,454,142.00.
PUBLIC UTILITIES
Harnett County Public Utilities, in accordance with its Capital Improvement Plan, has two
major capital
projects slated for
the coming year
including expansion
of the North Harnett
Regional
Wastewater
Treatment Plant and
phase one
automated meter
upgrade. As part of
the Public Utilities
Efficiency Study,
the department will
upgrade its
customer service
and billing software.
Residential rate
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 9 of 11
increases are proposed for both water and sewer — 4 percent water and 6 percent for sewer.
Capacity fees are also proposed to increase by $100 per lot for water and by $200 per lot for
sewer. With the current expansion of the water treatment facility and growing demand for
services, Public Utilities has requested two new positions along with a variety of capital needs
such as vehicles, generators and a maintenance -storage facility. The overall budget for Public
Utilities is $29,726,783.
SOLID WASTE
Harnett County Solid Waste maintained a strong financial position over the past year with a
current cash on hand balance of $2,386,207. We propose appropriating $458,395 of fund
balance for several capital outlay needs including a new wheeled loader at the Dunn -Erwin
Landfill and construction of a new maintenance facility at the Anderson Creek Landfill. Cell
expansion projects are ongoing at both Dunn -Erwin and Anderson Creek landfills. These
projects stalled in the current fiscal year due to extreme wet conditions. Solid Waste plans to
construct an additional convenience site at Ponderosa to expand disposal services in western
Harnett County. Staff will also evaluate possible locations for additional convenience sites
across the County. Contracts for the convenience sites will end on November 1, 2016, and the
County plans to request proposals for equipment and hauling, and to bring staffing in-house.
FIRE TAX DISTRICTS
We propose no change in all but two of Harnett County's fire tax districts. The Erwin Fire
Department and Rescue Squad requests a one -cent increase in its tax rate from 7 to 8 cents
per $100 valuation, and Benson Emergency Services requests a rate increase of two cents
from 7 to 9 cents per $100 valuation.
CONCLUSION
We believe the proposed 2016-17 budget to be fiscally responsible. As presented, the budget
respects the goals set forth by the Board of Commissioners, namely in maintaining a fund
balance above 15 percent of the county's annual budget. The proposed budget establishes
education as a critical priority for the County and works to proactively attract and retain
qualified educators. It also takes steps to enhance Economic Development efforts to recruit
new industry to the County and assist with the needs of existing businesses. The proposed
budget capitalizes on the County's recent success as a fiscally sound and conservative unit of
local government while being mindful of potential issues in the years ahead. Harnett County
continues to be one of the fastest growing counties in North Carolina. We must continue
taking steps to plan for this growth and improve the lives of our citizens."
Mr. Jeffries noted the public hearing on the 2016/17 proposed budget would be held on Monday,
June 6, 2016 at 7:00 pm.
Mr. Jeffries also presented the following reports: - Planning Services Report - March 2016
- Veterans Affairs Report — April 2016
- Interdepartmental budget amendments
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 10 of 11
Chairman Burgin called for any new business. Chairman Burgin recognized Oonagh McQuarrie,
The Daily Record reporter, and announced this was her last meeting as she will be heading back
home to Arizona soon. Commissioners thanked her for always reporting fairly and wished her
the best in her future endeavors.
Commissioner Miller moved that the Board go into closed session to 1) consult with the
County's legal staff in order to preserve the attorney-client privilege concerning the handling of
certain claims; and 2) to discuss matters relating to the location or expansion of industries or
other businesses in Harnett County. This motion was made pursuant to N.C. General Statute
Section 143-318.11(a)(3)&(4). Vice Chairman Springle seconded the motion which passed
unanimously.
Commissioner McKoy moved that the Board come out of closed session. Vice Chairman
Springle seconded the motion which passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 9:05 pm. Vice Chairman Springle
seconded the motion which passed unanimously.
OM IS
.0,s71, 7, r s
Regina Whee j , Clerk
May 16, 2016, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 11 of 11
Refund Amount
Received Amount
ZWOLINSKI, MATTHEW BRUNO
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Exempt Property
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Tax Administrator
ATTACHMENT 1
ATTACHMENT 2
.Harnett
COUNTY
• NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Sweetbriar Estates Subdivision
Pine Oak Lane
Duly adopted this 16`" day of May, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Maret Regin eeler
Cle to the Bo
strong roots • new growth
Jim Burgin, airman
www.harnett.org
ATTACHMENT 3
HARNETT COUNTY BOARD OF COMMISSIONERS
RESOLUTION
CAPITAL OUTLAY THRESHOLD
WHEREAS, Kimberly Honeycutt, Finance Officer for Harnett County request the Capital
Outlay threshold be changed from $5,000.00 to $10,000.00
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Harnett County
that effective July 1, 2016 that the Capital Outlay threshold be changed from $5,000.00 to
$10,000.00.
ADOPTED this this 16th day of May, 2016.
AT EST:
Margar t Wheeler, clerk to the Board
ATTACHMENT 4
Harnett
COUNTY
NORTH CAROLINA
A RESOLUTION TO CHANGE THE MEETING TIME OF THE
JUNE 6, 2016 REGULAR MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that the regular scheduled morning meeting on June 6,
2016 will need to be rescheduled to start at 7:00 pm in order to hold a public hearing on the
proposed 2016/2017 Budget.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett
County that its regular meeting scheduled for Monday, June 6, 2016 at 9:00 a.m. is hereby
rescheduled to June 6, 2016 at 7:00 pm; that this Resolution shall be filed with the Clerk to the
Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine
List.
Adopted by the Harnett County Board of Commissioners in regular session, this 16th day
of May, 2016.
Attest:
n'.
HARNETT COUNTY BOARD OF COMMISSIONERS
By:
Margit Regina j jheeler, Clerk
strong roots • new growth
Burgin, C rman
www.harnett.org
ATTACHMENT 5
EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina
(the "Board") was held at the County Commissioners' Meeting Room, Harnett County Administration
Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on May 16, 2016
(the "Meeting"), after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll
being called, the following members of the Board answered present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
The following members of the Board were absent: N/A
Also present:
* * *
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
The Chairman of the Board of Commissioners (the "Board") for the County of Harnett, North
Carolina (the "County") stated that the Board has been requested by the Benhaven Emergency Services,
Inc. ("BES") to approve an installment financing agreement between PNC Bank and BES (the
"Agreement"). BES will use the proceeds of the Agreement to finance the acquisition of a fire truck and
certain related equipment (the "Equipment') and, if applicable, to pay certain expenses incurred in
connection with the delivery of the Agreement. The Chairman then stated that a notice of public hearing
by the Board regarding the Equipment and the execution and delivery of the Agreement had been
published on May 4, 2016 in The Daily Record.
Chairman Burgin declared the public hearing on the Equipment and the execution and delivery of
the Agreement to be open.
At approximately 7:16 p.m., the Chairman announced that the Board would hear anyone who
wished to be heard on the advisability of the financing of the Equipment and the proposed execution and
delivery of the Agreement, and that a representative of BES was available and prepared to discuss the
details concerning such matters. No one spoke.
After the Board had heard all persons who requested to be heard, the Chairman declared the
public hearing closed.
Commissioner Miller then introduced the following resolution, the title of which was read and
copies of which had been previously distributed to each Commissioner:
PPAB 2826527v1
RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY BENHAVEN EMERGENCY SERVICES, INC. AND THE TAX-
EXEMPT LOAN RELATED THERETO
WHEREAS, Benhaven Emergency Services, Inc. (the "BES") and the County of Harnett, North
Carolina (the "County") have heretofore entered into an agreement on July 1, 2015 whereby BES has
agreed to provide the County fire protection services; and
WHEREAS, BES wishes to fmance the acquisition of a fire truck and certain related equipment
(the "Equipment") and, if applicable, to pay certain expenses incurred in connection with the delivery of
the Agreement (as defined below); and
WHEREAS, BES and PNC Bank intend to enter into an installment financing agreement (the
"Agreement") whereby PNC Bank will advance to BES funds for the acquisition of the Equipment and, if
applicable, such related costs; and
WHEREAS, the interest component of the repayment obligations under the Agreement are
intended to be excludable from the gross income of the recipients thereof; and
WHEREAS, pursuant to the Internal Revenue Code of 1986, as amended (the "Code"), the
execution and delivery of the Agreement must be approved, after a public hearing required by
Sections 150(e)(3) and 147(0 of the Code, by the governmental unit having jurisdiction over the area in
which the Equipment is located; and
WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any
political subdivision or any agency thereof, including the County, or a pledge of the faith and credit of the
State of North Carolina or any political subdivision or any such agency, including the County, but is
payable solely from the revenues and other funds provided for by BES in the Agreement; and
WHEREAS, because no revenues or taxes of the County are legally pledged to the repayment
obligations under the Agreement, the staff of the County has made no fmancial analysis of the Agreement
or the Equipment to be fmanced thereby; and
WHEREAS, the Board of Commissioners of the County (the "Board"), pursuant to public notice
duly given, has held a public hearing on the advisability of the delivery of the Agreement to finance the
Equipment and has considered the comments of all persons who requested to be heard; and
WHEREAS, the Board desires to approve the delivery of the Agreement for the purpose of
financing the Equipment;
NOW THEREFORE, BE IT RESOLVED by the Board as follows:
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PPAB 2826527v1
1. The Board has held the public hearing and taken the actions set forth herein in
order to satisfy Sections 150(e)(3) and 147(f) of the Code.
2. The delivery of the Agreement in an aggregate principal amount not exceeding $250,000
to fmance the Equipment and, if applicable, certain related costs is hereby approved.
3. The Clerk to the Board is hereby authorized and directed to provide a certified copy of
this resolution to BES and PNC Bank.
4. THE AGREEMENT DOES NOT CONSTITUTE A DEBT OF THE STATE OF NORTH CAROLINA OR
ANY POLITICAL SUBDIVISION OR ANY AGENCY THEREOF, INCLUDING THE COUNTY, OR A PLEDGE OF THE
FAITH AND CREDIT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY SUCH
AGENCY, INCLUDING THE COUNTY.
5. This resolution is effective on its adoption.
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PPAB 2826527v I
STATE OF NORTH CAROLINA
SS:
COUNTY OF HARNETT
I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution
entitled, "RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY BENHAVEN EMERGENCY SERVICES, INC. AND THE TAX-EXEMPT LOAN
RELATED THERETO" adopted by the Board of Commissioners of the County of Harnett, North Carolina,
in regular session convened on the 16th day of May , 2016.
WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 16`x'
day of May, 2016.
PPAB 2826527v1
a.�
t
Margaret Regina eler
Clerk to the Board ommissioners