07152002HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
July 15, 2002
The Harnett County Board of Commissioners met in regular session on Monday, July
15, 2002, in the Commissioners Meeting Room, County Administration Building, 102
East Front Street, Lillington, North Carolina.
Members present: Teddy J. Byrd, Chairman
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Walt Titchener
Tim McNeill
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 7:00 p.m. and Commissioner Hill led the
pledge of allegiance and prayer.
Commissioner McNeill moved to approve the agenda as published with the changes
listed below. Commissioner Titchener seconded the motion and it passed
unanimously.
Delete: Item 8. Public hearing and consideration of a zoning change request
for Robert J. Barker. The item will be placed on the August 19
agenda.
Add: Consideration of a franchise ordinance for tire disposal service.
Upon motion by Commissioner Andrews and seconded by Commissioner Titchener,
the Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, July 1, 2002
Workshop, July 10, 2002
2. Budget Amendments:
4 Emergency Services (Fund 110-General)
Code 110-5300-420.32-62 LEPC Implementation 1,199. increase
110-0000-399.00-00 Fund Balance Appropriated 1,199. increase
5 Governing Bodv (Fund 110-General
Code 110-4100-410.31-73 Halt Grant Pass Through 60,619. increase
110-0000-331.41-01 ReEntry Halt 60,619. increase
6 Aging (Fund 110-General)
Code 110-7500-441.60-39 Other Materials -Fans 561. increase
110-7500-441.32-13 RSVP Special Project 2,283. increase
110-0000-399.00-00 Fund Balance Appropriated 2,844. increase
7 Cooperative Extension (Fund 110-General)
Code 110-7308-465.12-00 Salaries & Wages, p.t.
3,744. increase
110-7308-465.22-00 FICA Tax Expense
287. increase
110-7308-465.33-45 Contracted Services
2,000. increase
110-7308-465.60-33 Materials & Supplies
699. increase
110-7308-465.58-14 Travel
1,200. increase
110-7308-465.58-01 Training & Meetings
500. increase
110-7308-465.32-41 Leadership Development
1,000. increase
110-7308-465.52-54 Child Insurance
200. increase
110-7308-465.60-57 Miscellaneous
2,500. increase
110-0000-353.73-08 Dream Weavers 4-H (WIA) 12,130. increase
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8 Governing Body (Fund 110-General)
Code 110-4100-410.31-04 Architectural Survey
110-4100-410.30-04 Professional Services
110-0000-331.41-10 Architectural Survey
9 Cooperative Extension (Fund 110-General)
Code 110-7307-465.12-00 Salaries & Wages, p.t.
110-7307-465.22-00 FICA Tax Expense
110-7307-465.26-08 Worker's Compensation
110-7307-465.41-11 Telephone & Postage
110-7307-465.60-33 Materials & Supplies
110-7307-465.58-14 Travel & Meetings
110-7307-465.55-12 Printing & Binding
110-7307-465.33-45 Contracted Services
110-0000-334.73-07 Rural Tourism
3. Tax refunds and releases (Attachment 1)
43,000. increase
11,000. decrease
32,000. increase
6,400. increase
490. increase
96. increase
400. increase
500. increase
1,100. increase
500. increase
3,014. increase
12,500. increase
4. Contract with Jefferson's Cleaning Service, Inc. for cleaning of the Health and
Social Services buildings including the multi -purpose area which connects the two
buildings. These facilities are located at 307, 309, and 311 Cornelius Harnett
Boulevard, Lillington. The total contract amount is $100,000. The term of the
contract shall be one year beginning July 8, 2002 and ending July 7, 2003.
5. Agreement with N.C. Department of Transportation regarding construction of an
industrial access road from SR 1915 to SR 1002 in the Edgerton Industrial Park,
and the construction of turn lanes along SR 1002. While the agreement is between
D.O.T. and the County, the Harnett Forward Together Committee will be
administering the project.
6. Resolution honoring the memory of Melvin Wright, Sr. (Attachment 2)
7. Ninety day option to Blu Sky Corporation for lease of hangar space at the Airport.
8. Designation of Commissioner Dan Andrews as voting delegate to the Annual
NCACC Conference to be held in Winston Salem, August 22-25, 2002.
9. Authorization for the Library to apply for a grant from Mid -Carolina Council of
Governments to update the County's community information database.
John A. Willougby, Jr., spokesperson for a group of citizens in the Coats area,
addressed the Board regarding the old Coats School gym and ball fields. The Board of
Education has declared the property surplus and has contracted for it to be sold at
public auction. The gym and ball fields are currently being used by all age groups for
recreation and the citizens would like to find a way to continue using them. In
addition to Mr. Willoughby's presentation, comments were made by Connie Sorrell,
W. N. Porter, Darrell Smith, Craig Matthews, and Joe Langley. The Board asked the
county manager to schedule a meeting with the Board of Education so the two Boards
can discuss the issue.
Neil Emory, County Manager, presented for the Board's consideration a proposed
Ordinance Granting a Scrap Tire Collection, Processing and Landfill Service
Franchise to B.T. Sanitation Services, Inc. and Central Carolina Holdings, LLC d/b/a
• Central Carolina Tire Disposal. N. C. Gen. Stat. § 153A-46 requires that no ordinance
making a grant of any franchise may be finally adopted until it has been passed at two
regular meetings of the Board of Commissioners. This will be considered the
introduction and first consideration. The second reading for passage will be at the
Board's regular meeting on August 5, 2002. Tilghman Pope, attorney representing
Central Carolina Tire Disposal, explained that at the time the business was originally
permitted and began operation in 1992, a franchise was not required. Currently, in
order to obtain permits for expansion, a franchise with the County is required by the
State. Commissioner Titchener moved for Commissioner McNeill to be excused from
voting on this matter due to having a personal interest in the company. Commissioner
Hill seconded the motion and it passed unanimously. Commissioner Hill moved to
approve the first reading of the proposed franchise ordinance. Commissioner
Andrews seconded the motion and it passed 4 to 1 with Commissioner McNeill
abstaining.
Patt Crissman, The Wooten Company, presented a proposed amendment to the FY
2000 CDBG Shawtown Infrastructure Project. A public hearing is required in order to
change the boundaries of a target area in which Community Development Block Grant
funds are spent. A change in the target area for this project became necessary when
the cost of the sewer work came in significantly below the engineer's estimate. The
extra funds of $150,000 will allow an additional 21 dwellings to receive sewer service.
Chairman Byrd called to order a public hearing and opened the floor for comments
from the public. No comments were offered and Chairman Byrd closed the public
hearing. Commissioner McNeill moved to approve the amendment as presented.
Commissioner Hill seconded the motion and it passed with 4 yeas and 1 abstaining.
Commissioner Titchener had excused himself from the meeting temporarily and was
not present for the vote.
Patt Crissman, The Wooten Company, provided information on current CDBG
projects in Harnett County. She stated that two public hearings are required for
submission of a Concentrated Needs Application for the FY 03 — 04 Community
Development Block Grant Program. Chairman Byrd called to order the first of two
public hearings for the FY 03 - 04 CDBG application to address specific needs -in
Harnett County, and opened the floor for comments from the public. No comments
were offered and Chairman Byrd closed the public hearing. The second public
hearing on this application will be held in September, 2002.
Neil Emory, County Manager, presented for the Board's consideration, a proposed
project amendment regarding the Western Harnett CDBG Project. Mr. Emory
explained the reason for the project amendment. Chairman Byrd called to order a
public hearing regarding the proposed amendment and opened the floor for comments
from the public. No comments were offered and Chairman Byrd closed the public
hearing. Commissioner McNeill moved to approve the project amendment as
presented. Commissioner Andrews seconded the motion and it passed with 4 yeas and
1 abstaining. Commissioner Titchener had excused himself from the meeting
temporarily and was not present for the vote. The purpose and need for this action is
outlined in the public hearing notice (Attachment 3).
In the County Manager's report, Mr. Emory discussed drought management of the
Cape Fear River Basin. He suggested that in order to be a good steward of the river,
we should join with our neighbors to implement voluntary water conservation as
permitted by the Harnett County Water Shortage and Conservation Ordinance. Mr.
Emory will call for voluntary conservation measures and will communicate with the
towns and the media regarding an irrigation schedule.
The League of Municipalities has organized a meeting in Raleigh on Wednesday, July
17 to lobby the House of Representatives to approve the local option sales tax bill.
Mr. Emory presented a request from the American Legion for assistance with its
$1,200 water tap -on fee. Commissioner Titchener moved to approve a donation of an
allocation to the American Legion in the amount of the tap -on fee. Commissioner Hill
seconded the motion and it passed unanimously.
Departmental reports were filed with the Board from Veterans Affairs, Animal
Control, and Sheriff's Department.
Commissioner McNeill moved that the Board go into closed session for the following
purposes:
1) To instruct the County staff concerning the position to be taken on behalf
of the County in negotiating the terms for the possible acquisition of real
property; and
2) To consult with the County Attorney concerning the handling of certain
claims and a judicial action including the case entitled, "Porter, et al vs.
Stewart, et al", U.S. District Court File No. 89-950-CIV-5; and
3) To discuss a personnel matter.
This motion is made pursuant to N.C. General Statute Section 143-318.11
(a)(5)(3)&(6). Commissioner Hill seconded the motion and it passed unanimously.
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Commissioner McNeill moved for the Board to come out of closed session.
Commissioner Andrews seconded the motion and it passed unanimously.
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In new business, Mr. Emory reported that 80 applications were received for the vacant
Personnel Director position. Along with other vacancies, due to budget concerns, the
position had been frozen since April. Staff interviewed 10 applicants for the director's
position. The following proposal was made to the Board: reduce positions in the
Personnel Department from 5 to 4 by deleting the safety officer position; distribute
tasks among the remaining employees, which would require reclassifications; and to
appoint Charles Hill Personnel Director. Commissioner McNeill moved to approve
Mr. Emory's proposal for changes in the Personnel Department. Commissioner
Titchener seconded the motion and it passed unanimously.
• There being no further business, Commissioner Hill moved for adjournment.
Commissioner Andrews seconded the motion and it passed unanimously. The Harnett
County Board of Commissioners re lar meeting, July 15, 2002, adjourned at 9:10
p.m.
T dd J. ByrA hairman
Kay 6t. Blanchard, Clerk to the Board
Attachment 1.
•
MONTHLY REFUND REPORT
Licensed Motor Vehicles
09-Jul-02
BILL NAME AND ADDRESS REASON
NUMBER AMOUNT
2001651170 CHAMPION, EARL BRANTLEY SOLD VEHICLE; COUNTY - 34.00
50 JOE ROSS RD TURNED IN LICENSE FR18 - 3.13
LILLINGTON, NC 27546 TOTAL - 37.13
2002501306 HOLCOMB, LORETTA LEE
P.O. BOX 626
OLIVIA, NC 28368-0626
2001633297 HOWARD, JR JAMES ESKARD
635 BENHAVEN SCHOOL RD
• SANFORD, NC 27332-1707
SOLD VEHICLE; COUNTY - 8.23
TURNED IN LICENSE FR24 - .76
TOTAL - 8.99
SOLD VEHICLE; COUNTY - 54.00
TURNED I1 LICENSE FR24 - 4.98
TOTAL - 58.98
Appro,vod by the Ha! ett
County Board of Commissioner$
®ate -', Iu l rr, Z212
G4k b 1 *0 13110 4
MONTHS
YEAR MONTH TOWN
VEHICLE
OWNED
05
2001 07/02 2
02 2002 . 07/02 2
05 2001 07/02 2
2001653265 JONES, DONALD WAYNE SOLD VEHICLE; COUNTY - 17.28 04 2001 07/02 2
1242 NC 55 E TURNED IN LICENSE FR14 - 1.82
COATS, NC 27521-9251 TOTAL - 19.10
BILL
SAME AND ADDRESS
REASON
AMOUNT
2001604035
MCLEAN, MATTHEW M
SOLD VEHICLE;
COUNTY - 14.53
1405 S ELM AVE
TURNED IN LICENSE
CI05 - 8.79
DUNN, NC 28334-6407
SC20 - .38
TOTAL - 23.70
2001621008
MURCHISON, JR KENNETH HILL
SOLD VEHICLE;
COUNTY - 6.94
P.O. BOX 1154
TURNED IN LICENSE
FR18 - .64
LILLINGTON, NC 27546-1154
TOTAL - 7.58
2001645349 RASNICK, KRISTIE L
70 VALLEY VIEW CT
SANFORD, NC 27332-2302
2001623600 ROYALS, KENNETH SCOTT
P.O. BOX 602
ERWIN, NC 28339-0602
1/2 MILITARY COUNTY - 40.62
FR24 - 3.74
TOTAL - 44.36
SOLD,VEHICLE, COUNTY - 32.48
TURNED IN LICENSE CI02 - 20.51
FR02 - 2.14
TOTAL - 55.13
MONTHS YEAR MONTH TOWN
VEHICLE
OWNED
10 2001 07/02 2 DUNN
08 2001 07/02 2
06 2001 07/02 2
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08 2001 07/02 2 ERWIN
MONTHLY REFUND REPORT
09-Jul-02
BILL NUMBER NAME
REASON
AMOUNT
200114032
DUPREE, ROGER
OVER -LISTED BUS. PERS.
COUNTYWIDE - 99,432 X .76 = 755.69
1307 PEA RIDGE RD
PROP. PER AUDIT
BLACK RIVER FIRE - 99,432 X .07 =
ANGIER, NC 27501
69.61
TOTAL - 825.29
200117276
GILES, STRICKLAND &
AMENDED LISTING
COUNTYWIDE - 548 X .76 = 4.16
ASSOCIATES
AVERASBORO SCHOOL - 548 X .02 =
P.O. BOX 1349
.11
DUNN, NC 28335
TOTAL - 4.27
200281041
MATTHEWS, DON
REFUND ON LAND USE
COUNTYWIDE - 4,864 X .76 = 36.97
ADVENT
VALUE OF $4,864 ON 4.77
CYPRESS CREEK FIRE - 4,864 X .085 =
3378 OLD U.S. 421
ACRES
4.14
LILLINGTON, NC 27546
TOTAL - 41.11
200281040
MATTHEWS, DON
REFUND ON LAND USE
COUNTYWIDE - 4,864 X .76 - 36.97
ADVENT
VALUE OF $4,864 ON 4.77
CYPRESS CREEK FIRE - 4,864 X .085 =
3378 OLD U.S. 421
ACRES
4.14
LILLINGTON, NC 27546
INTEREST - 2.68
TOTAL - 43.79
200281039
MATTHEWS, DON
REFUND ON LAND USE
COUNTYWIDE - 4,864 X .73 = 35.51
ADVENT
VALUE OF $4,964 ON 4.77
CYPRESS CREEK FIRE - 4,864 X .085 =
3378 OLD U.S. 421
ACRES
4.14
LILLINGTON, NC 27546
INTEREST - 6.16
TOTAL - 45.81
200281038
MATTHEWS, DON
REFUND ON LAND USE
COUNTYWIDE - 4,864 X .73 = 35.51
ADVENT
VALUE OF $4,864 ON 4.77
CYPRESS CREEK FIRE - 4,864 X .085 =
3378 OLD U.S. 421
ACRES
4.14
LU-L.INGTON, NC 27546
INTEREST - 9.72
TOTAL - 49.37
1997045915
WEATHERS, LOUISE T
HOUSE WAS SOLD BUT
COUNTYWIDE - 9,900 X .68 = 67.32
1460 WADE
NEVER REMOVED FROM
N BARN FIRE - 9,900 X .08 - 8.91
STEPHENSON RD
MAINPARCEL
TOTAL - 76.23
HOLLY SPRINGS, NC
27540
1998047946
WEATHERS, LOUISE T
HOUSE WAS SOLD BUT
COUNTYWIDE - 9,900 X .68 = 67.32
1460 WADE
NEVER REMOVED FROM
N BARN FIRE - 9,900 X .09 = 8.91
STEPHENSON RD
MAINPARCEL
TOTAL - 76,23
HOLLY SPRINGS, NC
27540
1999049885
WEATHERS, LOUISE T
HOUSE WAS SOLD BUT
COUNTYWIDE - 9,900 X .73 = 72.27
1460 WADE
NEVER REMOVED FROM
N BARN FIRE - 9,900 X .09 = 8.91
STEPHENSON RD
MAIN PARCEL
TOTAL - 81.18
HOLLY SPRINGS, NC
27540
2000052314
WEATHERS, LOUISE T
HOUSE WAS SOLD BUT
COUNTYWIDE - 9,900 X .73 = 72.27
1460 WADE
NEVER REMOVED FROM
N HARN FIRE - 9,900 X .09 = 8.91
STEPHENSON RD
MAIN PARCEL
TOTAL - 81..18
HOLLY SPRINGS, NC
27540
I
YEAR
MONTH TOWN
2001
07/02 2
2001
07/02 2
2002
07/02 2
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2002
07/02 2
2002
07/02 2
2002
07/02 2
1997 07/02 2
1998 07/02 2
1999 07/02 2
2000 07/02 2
•
I
BILL NUMBER NAME REASON AMOUNT YEAR MONTH TOWN
2001051463 WEATHERS, LOUISE T HOUSE WAS SOLD BUT COUNTYWIDE - 9,900 X .76 = 75.24 2001 07102 2
1460 WADE NEVER REMOVED FROM N HARN FIRE - 9,900 X .09 = 8.91
• STEPHENSON RD MAIN PARCEL TOTAL - 84.15
HOLLY SPRINGS, NC
27540
•
Attachment 2.
RESOLUTION
Mr. Melvin Wright, Sr.
WHEREAS, Mr. Melvin Wright, Sr. served Harnett County and its citizens as a
professional transit driver; and
WHEREAS, his dedication and commitment to the Harnett Area Transportation System
was recognized by both his co-workers and those he served; and
WHEREAS, Mr. Wright gained the respect of all individuals he came in contact with as a
result of his outgoing personality, his professional demeanor, and his caring for those he served;
and
WHEREAS, the Harnett County family has lost a true friend and dedicated public servant
with the passing of Mr. Wright.
NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of
Commissioners does hereby honor the memory of Mr. Melvin Wright, Sr. by recognizing the
contributions he made to our County and by retiring both his Radio Call Number 95 and his
Vehicle Number 7900.
Adopted this 15d' day of July, 2002.
HARNETT COUQNTY BOARD OF COMMISSIONERS
AL, 'A -
Dan B. Andrews
Harnett County does not discriminate on the basis of race, color, national origin, sex, religion, age or
disability in employment or the provision of services.
NOTICE OF PUBLIC HEARING
Attachment 3.
Harnett County has received a $181,010 Small Cities, Community
Development Block Grant (CDBG) - Housing. Development Grant from
the Division of Community Assistance, North Carolina Department of
Commerce. (Grant Number 99-C-0688). The approved project budget
.has CDBG grant line items for water, sewer, street and administration
activities. Three hundred eleven thousand six hundred and thirty-one
dollars ($311,631) in local (Country Walk and Harnett County.) funds are
to be used to complete the financing of these activities.. Harnett County
has received bids and awarded the contracts for the project sewer
activity at a cost of $244,350. This construction cost exceeds the
approved sewer budget by $34,350. Harnett County would like to use all
of the $181,010 CDBG grant. to meet project sewer construction costs..
Local funds will be used to complete the financing of the project sewer
activity and to finance project water, street, and administration activities.
Harnett County and Country Walk anticipate.cost savings for water and.
street construction if contracts do not include CDBG procurement, Davis
Bacon, bonding, etc. requirements. Due to the. sewer activity cost
overrun the amount of local funding for project activities will equal or
exceed the $311,631 contained in the approved project budget.. The
moving of more than,10% of CDBG grant funds Among or between
approved activity line items requites a grant' amendment. CDB.G'_
regulations .call for a Public Hearing to: be held prior to the grantee's'
governing body considering the submittal of a project amendment..
Harnett County, will conduct a Public Hearing at 7:00 PM on July 15,
2002 in the Harnett County Board of Commissioners Meeting Room,
County Administration Building, Lillington, North Carolina. The purpose,
of this Hearing is to explain the proposed CDBG Program budget
amendment and to obtain citizen input.. Written comments received prior
to the opening of the Public Hearing will be considered. Written
comments may be sent to Neil Emory, County Manager, 102 East Front
Street,'P.O. Box 759, North Carolina 27546.
Teddy Byrd, Chairman
Harnett Countv Board of Commissioners,
B. APPLICATION SUMMARY
1. Applicant
Name: Harnett County
Address: Post Office Box 759
Town: _Lillington Zip Code: 27546 County: Harnett
Contact Person: Skit) Green Phone Number: (919) 781-2718
Preparer of application (if different from above): Same
Phone number of preparer: Same
Non-profit corporation name (if involved): NA
Name and title of contact person for non-profit: NA
Phone Number of non-profit: NA
2. Project
Project name: Country Walk
Street address: Highway 27
City and county: Barbecue Township, Harnett County
3. Funding Request
ACTIVITY
HD FUNDS REQUESTED
Infrastructure (public)
$181,010
Hazardous material removal
Land acquisition
Administration
$
TOTAL
$181,010
3. Certification statement:
(a) I certify that to the best of my knowledge and belief:
(1) Data in this application Is true and correct
(2) Opportunities have been provided for citizen participation and access to information
concerning the proposed activities
(3) This document has been duly authorized by the governing body of the applicant and
the applicant will comply with the attached certifications if assistance is approved.
Q 07/15/02
hi Elected O ial Date
Teddy J. Byrd
Printed/typed name of chief elected official
For DCA purposes only: Date received
Chairman
Title of chief elected official
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BUDGE1,
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PROJECT BUDGET
Housing Development
APPLICANT
Harnett County
1. CDBG Grant Amount Requested
$ 181,010.00
2. Program Income
$
ERROR!
3. Subtotal: CDBG Resources
$ 181,010.00 The amount of other funds entered in
4. Other Funds
$
#10 does not equal the total of the
5. Total Project Resources
$ 181,010.00 other costs calculated below
6. Activity
7. 1CDBG Costs
18. 10ther Costs
19. ITotal Costs
a. Acquisition
b. Disposition
c. Public Facilities and improvements
(1) Senior and handicapped centers
(2) Parks, playgrounds and recreation
(3) Neighborhood facilities
(4) Solid Waste disposal facilities
(5) Fire protection facilities and equipment
(6) Parking facilities
(7) Public utilities, other than water/sewer
(8) Water improvements
(9) Sewer improvements
(10) Street improvements
(11) Flood and drainage improvements
(12) Pedestrian improvements
(13) Other public facilities
d. Clearance activities
e. Public services
f. Relocation assistance
g. Construction, rehabilitation, preservation
(1) Construction/rehab of commercial and
industrial buildings
(2) Rehab of privately owned dwellings
(3) Rehab of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
I. Removal of architectural barriers
j. Other Housing Financing
k. SUBTOTAL
1. Planning
m. Administration
n. Total
$10,000.00
$10,000.00
$181,010.00
$301 103.00
$482,113.00
$25 000.00
$25 000.00
$1,765 270.00
$1 765,270.00
$181010.00
$2101,373.00
$2,282,383.00
$3,000.00
$3 000.00
$15 000.00
$15,000.00
$181010.00
$2,119,373.00
$2,300,383.00