06262002HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Special Meeting
June 26, 2002
The Harnett County Board of Commissioners met in special session on Wednesday, June
26, 2002, in the County Manager's Office, County Administration Building, 102 East
Front Street, Lillington, North Carolina.
Members present: Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Walt Titchener
Tim McNeill joined the group via telephone.
Chairman Teddy J. Byrd was absent due to being out of town for Airforce Reserves
obligations.
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Vanessa W. Young, Finance Officer
Kay S. Blanchard, Clerk to the Board
Vice Chairman called the meeting to order at 11:30 a.m.
Commissioner Titchener moved to approve budget amendments listed below.
Commissioner Andrews seconded the motion and it passed unanimously.
568 Debt Service (Fund 110-General)
Code 110-8702-470.86-08 COPS 2002 - Interest 21,468. increase
110-8800-490.32-16 Contingency 21,468. decrease
573 HUD (Fund 235 - HUD
Code 235-0000-380.10-00 Other Financing -Gen. Fund 11,579. decrease
235-0000-331.80-01 Estimated AC Earnings 90,786. increase
235-8404-441.32-83 Sundry Admin. Expense 200. increase
235-8404-441.32-84 HAPP Payments 79,007. increase
580 Dunn/Erwin Landfill Closure Project (Fund 581-"CLOSUR"
Code 581-0000-361.10-00 Interest on Investments
145,250. decrease
581-0000-389.58-00 Interfund Transfer -Solid Waste
807,000. decrease
581-6601-461.45-01 Construction
658,134. decrease
581-6601-461.45-04 Professional
69,026. decrease
581-6601-461.45-20 Legal & Administrative
3,800. decrease
581-6601-461.45-30 Technical
29,540. decrease
581-6601-461.45-80 Contingency
191,750. decrease
581 Administration (Fund 110-General
Code 110-4100-410.31-82 Senior Citizens
4,060. increase
110-4100-410.21-00 Group Insurance Expense
3,231. decrease
110-4100-410.41-11 Telephone & Postage
100. increase
110-4100-410.11-01 Salaries & Wages
35. increase
110-4100-410.58-14 Travel
1,214. decrease
110-4100-410.31-63 Mid -Carolina
250. increase
582 Emergencyphone System Fund 240-E911)
Code 240-0000-318.13-00 E911 Wireless 3,000. increase
240-0000-318.12-00 E911 Surcharge 5,000. increase
240-0000-399.00-00 Fund Balance Appropriated 8,000. decrease
584 Public Utilities (Fund 531-HCDP
Code 531-0000-340.10-02 After Hours Call Out 2,000. increase
531-0000-340.20-02 Tap on Fees 20,000. increase
531-0000-340.30-10 Sewer Fees 110,000. increase
531-0000-340.20-10 Water Fees 150,000. increase
531-0000-350.00-00 Processing Fee -Returned Check 1,000. increase
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531-0000-351.31-06 Erwin Garbage
531-0000-351.31-08 Erwin Sewer
531-0000-361.10-00 Interest on Investments
531-9000-431.50-00 Capital Lease Districts
585 Revenues (Fund 110-General)
Code 110-0000-336.17-00 Jail Fees -State
110-0000-336.18-00 Jail Fees -Local
• 110-0000-322.40-02 Permits & Fees
110-0000-348.10-00 Copy Fees
110-0000-348.20-00 Fines
110-0000-353.07-00 Contributions
110-0000-399.00-00 Fund Balance Appropriated
110-0000-334.77-03 Special Needs Adoption
110-0000-349.20-00 Adoptions Report to the Court
110-0000-349.40-00 NC Health Choice
110-0000-349.30-00 3rd Party CAP C & At Risk
110-4910-410.21-00 Group Insurance Expense
592 EMS (Fund 110-General)
Code 110-0000-346.54-01 Ambulance -Anderson Creek
110-0000-346.54-02 Ambulance-Angier/Black River
110-0000-346.54-03 Ambulance-Benhaven
110-0000-346.54-06 Ambulance -Coats
110-0000-346.54-07 Ambulance -Dunn
110-0000-346.54-08 Ambulance -Erwin
110-5400-420.62-06 Bad Debt Expense -Coats
110-0000-399.00-00 Fund Balance Appropriated
543. decrease
1,272. decrease
81,185. decrease
200,000. increase
19,518. increase
L increase
6,000. increase
100. increase
350. increase
50. increase
54,058. decrease
19,000. increase
400. increase
650. increase
8,139. increase
150. increase
10,000. increase
25,000. increase
15,000. increase
10,000. increase
10,000. increase
10,000. increase
3,000. increase
77,000. decrease
• Commissioner Andrews moved to approve a Mid -Carolina Council of Governments food
service contract. Commissioner Titchener seconded the motion and it passed
unanimously. (Attachment 1)
Commissioner Andrews moved to approve a lease agreement with Ed Bain for parking
lot space on East Front Street. Commissioner Titchener seconded the motion and it
passed unanimously. (Attachment 2)
Neil Emory, County Manager, led a discussion on the items listed below in a work
session format.
1. Local Option Sales Tax
2. A meeting is scheduled July 17, 2002, with Fort Bragg officials regarding
military schools
3. The annual conference of NC Association of County Commissioners is
scheduled August 22-25, 2002 in Winston Salem.
There being no further business, Commissioner Andrews moved for adjournment.
Commissioner Titchener seconded the motion and it passed unanimously. The Harnett
County Board of Commissioners special meeting, June 26, 2002, duly adjourned at 12:30
p.m.
• e trice B. Hill, ice Mirman
0.
Kay S Blanchard, Clerk to the Board
Attachment 1.
Memorandum of Understanding
for
Administration and Food Service Delivery
of the Elderly Nutrition Program
In Harnett County
Mid -Carolina Council of Governments and the County of Harnett
C.%1llt►l�X��Iltlll
Whereas, it is in the best interest of the Elderly Nutrition Program that the
Elderly Nutrition Program become a county based program which will be more
manageable; and
Whereas, Harnett County has agreed to administer the Elderly Nutrition
Program; and
Whereas, Mid -Carolina Council of Governments will continue to hold the food
service contract with Bateman, Inc.; and
Whereas, it is agreed that joint management of the Elderly Nutrition Program
with the two parties being Mid -Carolina Council of Governments and the County of
Harnett then the following memorandum of understanding is made.
Section 1. It is agreed that the best interests of the Elderly Nutrition Program will be
served by the Administration of this service being established in the offices of the Harnett
County Department of Aging, whose responsibilities are outlined as follows:
I. Adhering to Elderly Nutrition Program Standards for Congregate and Home
Delivered meals as set forth by the North Carolina Division of Aging.
2. Providing oversight of the nutrition sites and managers in Harnett County.
3. Providing technical assistance to the nutrition site managers.
4. Ordering of meals for Harnett County clients directly from Bateman Division of
Compass Group USA, Inc.
5. Maintaining all paperwork necessary to track number of meals, clients, and
temperatures required for reimbursement under the Standards as provided by the
North Carolina Division of Aging and to track number of meals in order to maintain
expected number of meals to be served under the current food service contract.
6. Reconciling number of meals served and number of meals ordered for the purpose of
reimbursement.
7. Insuring that 10% local matching funds are provided for the Federal and State funds
requested for reimbursement.
Section 2. It is agreed that Mid -Carolina Council of Governments will continue to hold
the food service contract with Bateman, Inc. through June 30, 2002. The responsibilities
of Mid -Carolina Council of Governments are outlined as follows:
1. Submitting reimbursement requests for the Elderly Nutrition Program to the North
Carolina Division of Aging.
2. Reimbursing the County of Harnett through the Harnett County Department of Aging
for the Administration of the Elderly Nutrition Program based on the number of
meals served after food service provider has been reimbursed. The cost sharing funds
will remain with the County of Harnett as collected for the purpose of supporting the
Elderly Nutrition Program.
3. Providing support and technical assistance to the Elderly Nutrition Program staff as
needed.
•
Section 3. hi witness whereof, the parties of this Memorandum of erstanding have
been authorized by appropriate and proper resolutions to sign thi randum of
Understanding, this the 22nd day of January , 2002.
-
J' Clerk Neil m 'y, Co y Manager,
County of Harnett •
Jim Caldwell, Executive Director Carolyn Tracy, Aging Administrator
Mid -Carolina Council of Governments Mid -Carolina Area Agency on Aging
r
Attachment 2.
NORTH CAROLINA
• HARNETT COUNTY AMENDMENT TO PARKING
LEASE AGREEMENT
THIS AMENDMENT made and entered into this the day of June, 2002
•
EXTENDS PARKING LEASE AGREEMENT entered into on the I" day of October, 2001 and
terminating on the thirtieth of June, 2002, by and between EDGAR R. BAIN of P. O. Box 99,
Lillington, N.C. 27546, "LESSOR" and THE COUNTY OF BARNETT, "LESSEE" for four
additional months terminating on the thirtieth of October, 2002.
The LESSEE of LESSOR may terminate this Lease upon thirty (30) days written notice
to the other party at any time during the leasehold term.
IN WITNESS WHEREOF, the LESSOR has hereunto set his hand and seal and the
LESSEE has caused this Lease to be signed by the Chairman of the Board of Commissioners and
attested by its Clerk, all by authority of its Board of Commissioners as of the day and year first
above written.
ATTEST:
Kay S. %lanchard, Clerk
(Corporate Seal)
NORTH CAROLINA
HARNETT COUNTY
Edgar R. Bain, LESSOR
COUNTY OF HARNETT, LESSEE
By. e
Beatrice B. Hill, ice- airman
Harnett County Board of Commissioners
I, a Notary Public of the County and State aforesaid, certify that Beatrice B. Hill personally
came before me this day who being by me duly sworn, deposes and says: that she is the Vice -
Chairman of the Harnett County Board of Commissioners and Kay S. Blanchard is the Clerk of
said Board, that the seal affixed to the foregoing instrument is the official seal of Harnett County,
that said instrument was signed by her, attested by said Clerk and the County's seal affixed
thereto, all by authority of the Board of Commissioners of said County, and the said Beatrice B.
• Hill acknowledged said instrument to the act and deed of Harnett County.
Witness my hand and official stamp or seal, this day of
2002.
Orel FWA
.'
My Commission Expires: 170-p�7