110215mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
November 2, 2015
The Harnett County Board of Commissioners met in regular session on Monday, November 2,
2015, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Commissioner McKoy led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Staff requested the
addition of the 2015 Adoption Awareness Month and Day Proclamation for consideration. Vice
Chairman Springle moved to approve the agenda as revised. Commissioner Miller seconded the
motion which passed unanimously.
Commissioner Elmore moved to approve the following items listed on the consent agenda.
Commissioner McKoy seconded the motion which passed unanimously.
1. Minutes: October 19, 2015 Regular Meeting
2. Budget Amendments:
119 Public Utilities Project Ordinance, Project PU -1202
Code 544- 9100 - 431.45 -02 Construction Contract 2 (The Fred
Smith Company)
544- 0000 - 353.90 -11 Campbell
120 Wings Over Harnett
Code 212- 6500- 406.33 -50
212- 0000 - 322.65 -01
212 -0000- 353.65 -01
683,683 increase
683,683 increase
Contracted Services Miscellaneous 2,893 increase
Permit & Fees Airport/Wings Over Harnett 175 increase
Contributions & Donations/Wings Over 2,718 increase
Harnett)
November 2, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
121 Health Department
Code 110 - 7600 - 441.32 -26 Incentives
110- 7600 - 441.60 -33 Materials & Supplies
110- 0000 - 353.76 -05 Donations
124 Veteran Services
Code 110- 7800 - 441.60 -33 Materials & Supplies
110- 0000 - 399.00 -00 Fund Balance Appropriated
375 increase
50 increase
425 increase
5,000 increase
5,000 increase
3. Harnett County Public Utilities requested approval of write -offs for the third quarter of
2015 in the amount of $20,444.58. All of these accounts have been delinquent for more
than three years. The facilitation of these write -offs is an important step in a continuing
effort to effectively manage collections and bad -debt. Harnett County Public Utilities is
currently using the Local Government Debt Setoff Program and On -Line Collections,
Inc. to help collect delinquent accounts.
4. Harnett County General Services requested approval of the required NCDOT/DOA
Airport Safety/Maintenance Letter of Commitment. The letter ensures Harnett Regional
Jetport continues to receive support from the NCDOT/DOA's airfield maintenance
program for another five year term. Airfield maintenance activities include asphalt
patching, crack sealing, pavement repair, joint sealing, rubber removal and airfield
painting. This maintenance program is state - funded with no cost to the County.
5. Harnett County Engineer requested approval of award of the US 421 Improvements
Project for the Campbell University School of Osteopathic Medicine Capital Project No.
PU 1202 to The Fred Smith Company in the amount of $683,683. The contract has been
approved by NCDOT and NCDOT and Campbell University concur with the award of
this project. Campbell University is funding this project in its entirety. (Attachment 1)
6. Harnett County Cooperative Extension requested approval to submit an Amendment to
the Child Care Networks grant in the amount of $38,876.97 which is a decrease from
$44,365.35.
7. 2016 Schedule of Meetings of the Harnett County Board of Commissioners
8. Harnett County Sheriff's Office requested approval to increase the 2015 -2016 contract
with Norment Security Group in the amount of $3,400.44 to cover an additional 40 hours
of labor on the detention security system.
9. Harnett County Emergency Services requested approval of a grant award in the amount
of $60,000 from the North Carolina Department of Crime Control and Public Safety,
Division of Emergency Management Homeland Security Branch and Harnett County on
behalf of Domestic Preparedness region 6. The grant funds will be used to purchase light
tower /generators for distribution within Domestic Preparedness Region 6 (11 County
Region).
November 2, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
10. 2015 Adoption Awareness Month and Day Proclamation
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
- Kris Nystrom of 391 Center Lane in Bunnlevel voiced his frustrations regarding state
regulations governing substitute teachers. Chairman Burgin asked staff to follow -up with
Superintendent Stan Williams regarding testing for substitute teachers.
Chairman Burgin acknowledged Marty Clayton with Duke Energy and noted commissioners are
interested in visiting the Shearon Harris Nuclear Power Plant. Mr. Clayton will work with staff
to arrange the visit.
Commissioner Elmore moved to approve the appointment listed below. Vice Chairman Springle
seconded the motion which passed unanimously.
Harnett County Planning Board
Stanley K. Price (nominated by Commissioner McKoy) was appointed as a regular
member representing District 1 for a term of three year expiring November 30, 2018.
Adult Care Home Community Advisory Committee
Michee Olson, who was interested in serving on this committee, was determined
ineligible to serve as she does not reside in Harnett County.
Tara Fish, Executive Director of Harnett County Partnership for Children, presented to the board.
She said Harnett County Partnership for Children is extremely unique in as a majority of their
funding, approximately $3 million, comes from legislative dollars. She said most of that money
comes from Smart Start dollars and the NC Pre -K Program. Mrs. Fish said the Harnett County
Partnership for Children is a 501(c)3 public /private non - profit organization that seeks to improve
the quality of life for young children and families in Harnett County through community based
programs focusing on health, education and family support. Mrs. Fish distributed program
information to commissioners, provided statistics regarding early childhood development in
Harnett County and continued to review programs and other local initiatives they fund. Mrs.
Fish responded she was uncertain of where Harnett County rates in North Carolina regarding
early childhood development.
Mrs. Fish responded to questions regarding the Harnett County Parents as Teachers (PAT)
program. She acknowledged that Harnett County Partnership for Children previously funding
the PAT program for 14 years. She said a home visitation program is very expensive to put in
place and her Program Committee made the decision to discontinue funding the PAT model due
to budget and different programmatic insights. Mrs. Fish said PAT is a good program but they
served all families regardless of income and were unable to provide information to show the
impact of their program. Mrs. Fish will find out how many NC counties continue to fund the
PAT program. Mrs. Fish noted that her office does collaborate with the Harnett County Child
Care Resource and Referral office to serve citizens.
November 2, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
Commissioner McKoy commended them for the work they do but said she sees value in having
someone go into some of the low income homes too. Commissioners requested a copy of
Harnett County Partnership for Children's financials.
Last, Mrs. Fish presented Vice Chairman Springle with the game - winning ball from their recent
Hoops for Harnett fundraiser that Mr. Springle participated in. Mrs. Fish also included in her
distributed materials information regarding sponsorship at $30.00 per child annually for
participation in the Dolly Parton Imagination Library.
Barry Blevins, Director of General Services and speaking on behalf of the Harnett County Public
Health, petitioned the board for a public hearing regarding transportation needs and the proposed
FY 17 Enhanced Mobility of Seniors and Individuals with Disabilities Program (Federal Section
5310) funding to be submitted to the North Carolina Department of Transportation, Public
Transportation Division (NCDOT/PTD). Following the public hearing, the Harnett County
Health Department requests approval of the application for FY 17 funding. HARTS has agreed
to leverage Elderly & Disabled Transportation Assistance Program (EDTAP) funds totaling
$10,000 so there are no matching funds requested from the general fund. Finally, the Health
Department seeks approval of a resolution to apply, enter an agreement with NCDOT and
provide the necessary assurances and required match.
Mr. Blevins said this is a great partnership between Harnett County General Services and the
Harnett County Public Health. He noted staff is looking for a different ways to provide
transportation for senior groups and the award of this grant would allow the Health Department
to actually purchase services from HARTS. Vice Chairman Springle noted FAMPO had recently
passed a resolution supporting 5310 funding and suggested staff obtain a copy. Mr. Blevins also
noted Campbell grad student Gabriel Washington was instrumental in putting the grant
application together and will continue to work with staff in developing the program.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move Chairman Burgin closed the public hearing.
Vice Chairman Springle moved to approve the resolution to apply, enter an agreement with
NCDOT and provide the necessary assurances and required match as requested. Commissioner
Miller seconded the motion which passed unanimously. (Attachment 2)
Mr. Jeffries presented the following reports:
- Harnett County Financial Summary Report - September, 2015
- Harnett County Sales Tax Analysis by Article — July 2015
- Sandhills Center Quarterly Fiscal Report for the period September 30, 2015
Mr. Jeffries reported staff had started recruiting for the Emergency Services Director position.
He reported NCDOT will start road closures and detours on U.S. 421/N.C. 27 beginning
November 16th in Buies Creek as work continues on a new pedestrian tunnel at Campbell
University. He said the road is expected to be closed for one month.
Mr. Jeffries noted that Senior Staff Attorney Monica Jackson is again requesting the attendance
of commissioners at the upcoming hearing regarding the County's Motion to Stay Enforcement
November 2, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
of Order pertaining to the Griggs v. Harnett County Sheriff's Office case. Mr. Jeffries
announced he would be out of the office in training the week of November 9th• Last, he noted
commissioners would discuss a public /private partnership at their upcoming November 10t
special session. It was the consensus of the board to discuss the public /private partnerships
themselves prior to including HFTC members in the discussion.
Mrs. Honeycutt responded to questions regarding the County's financials provided in the agenda
package. Mrs. Honeycutt said the general fund balance is currently estimated at $18.13 Million,
Public Utilities Fund is $26 Million and the Solid Waste Fund is over $1 million and is
maintaining. Mrs. Honeycutt also reported the Worker's Comp fund looks good with the
unpublished audit report shows $41,000 to the good. Chairman Burgin asked if they should cap
the amount in the Employee Clinic Fund which currently has a balance of $583,566. Mr. Jeffries
said staff is having preliminary discussions about providing pharmacy services for employees.
Chairman Burgin suggested coming up with percentages to maintain for each of these categories.
He also asked staff to keep them focused on coming up with a formula for school funding. The
group also discussed the balance in the dental fund. Staff said our insurance broker looks at
these numbers every year and determines the best rates for employees. Chairman Burgin also
noted an increase of $450,000 in sales tax in July.
Chairman Burgin noted Sandhills Center's fund balance is over $50 Million. He asked
Commissioners McKoy and Miller to continue discussions with Sandhills Center regarding Good
Hope. Commissioner McKoy said Sandhills Center's fund balance could change drastically due
to recent legislative changes.
There was no new business.
Commissioner McKoy moved that the Board go into closed session to discuss matters relating to
the location or expansion of industries or other businesses in Harnett County. This motion is
made pursuant to N.C. General Statute Section 143- 318.11(a)(4). Commissioner Elmore
seconded the motion which passed unanimously.
Commissioner Elmore moved that the Board come out of closed session. Vice Chairman
Springle seconded the motion which passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 10:25 am. Commissioner Miller
seconded the motion which passed unanimously.
C
Jifj/Burgin, C
�eler, Clerk
November 2, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
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License Number
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3194
18152
17456
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(FRED SMITH COMPANY
BARNHILL CONTRACTING CO.
LANIER CONSTRUCTION CO.
!TRIANGLE GRADING & PAVING
(ENGINEER'S ESTIMATE
COMMENTS:
1 THE ENGINEER ESTIMATE FOR THE PROJECT IS 9617.195.00 THE LOW 81D BY FRED SMITH COMPANY IS 5683,683. THIS BID IS WITHIN 10 %(9.72%) OF THE ENGINEERS ESTIMATE. STEWART
RECOMMENDS AWARD OF THE CONTRACT TO FRED SMITH COMPANY.
2. THE BID BY TRIANGLE GRADING & PAVING IS NOTED AS BEING "IRREGULAR" SINCE THE BID WAS SUBMITTED SEPARATE OF THE PROPOSAL. SEE PAGE 1 OF THE INSTRUCTIONS TO BID
BID CERTIFICATION
EACH OF THE AFOREMENTIONED BIDS HAVE BEEN CHECKED FOR ACCURACY, COMPARABILITY. AND COMPLETENESS.
ATTACHMENT 1
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-- ATTACHMENT 2
PUBLIC TRANSPORTATION 5310 PROGRAM RESOLUTION
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Status and the Governor of North Carolina have
designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal
and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide
assistance for public transportation projects; and
WHEREAS, the purpose of the Section 5310 program is to enhance mobility for seniors and individuals with disabilities
throughout the country, by removing barriers to transportation services and expanding the transportation mobility options
available. Toward this goal, FTA provides financial assistance for transportation services planned, designed, and carried out
to meet the special transportation needs of seniors and individuals with disabilities in all area.
WHEREAS, NCDOT has been designated as the State agency with principle authority and responsibility for administering
the Section 5310 Program for small urbanized and rural areas; and
WHEREAS, County of Harnett hereby assures and certifies that it will comply with the federal and state statutes,
regulations, executive orders, and all small administrative requirements related to the applications made to and grants
received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U.S.C.
NOW, THEREFORE, be it resolved that the Chairman of Harnett County Board of Commissioners is hereby authorized to
submit a grant for federal and state funding, provide the required local match, make the necessary assurances and
certifications and be empowered to enter into an agreement with the NCDOT to provide public transportation services.
I Margaret Regina Wheeler, Clerk to the Board of Commissioners do hereby certify that the above is true and correct
copy of an excerpt from the minutes of a meeting of the Harnett County Board of Commissioners duly held on the 2nd
day of November, 2015.
Signatu
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*Note tht the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me (Jjate)
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