Grinding Services Bid 9-30-2014/ COUNTY OF HARNETT
INFORMAL BID DATE: September 5, 2014
QUOTE DUE NO LATER THAN 4:00 PM on Tuesday, September 30, 2014
BUYER: Renea Warren-Ford Bid price shall include
services to be provided at:
rwarren-ford@harnett.org COUNTY OF HARNETT
Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals subject
to the conditions and specifications herein, are invited for furnishing all labor, supervision, materials and equipment for the project described herein.
Prices or any other entry made
hereon by the bidders shall be considered firm and not subject to change or withdrawal.
Bidders certify under penalty of perjury that this bid has not been arrived at collusively and
that no Federal or North Carolina antitrust laws have been violated.
State and County sales taxes shall not be included in the bid prices on any materials to be used in this contract.
The Contractor will be reimbursed for sales taxes in addition to the prices bid upon submission of an invoice showing as a separate item the amount of tax paid. Sales tax will be reimbursed
only on items that are annexed to, affixed to, or in some manner have become a part of the building or structure being erected, altered or repaired.
Bidders shall sign this form and
return it with additional bid documents on or before the above date and time, to the County of Harnett Purchasing Division, PO Box 760, Lillington, NC 27546. Bids may be scanned and
returned by e-mail.
ITEM DESCRIPTION
COST/PER TON
________________________________________________ _______________________________________________
Company Name Signature
_________________________________________________ _______________________________________________
Address Above (typed or printed)
_____________________________________________
____ _______________________________________________
City State Zip Date
_________________________________________________ _______________________________________________
E-Mail Telephone
Fax
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By checking this box, I acknowledge that I have read and accept the terms and conditions associated with this bid.
SPECIFICATIONS
LCID YARD WASTE
GRINDING SERVICES
SCOPE OF WORK
The County of Harnett is seeking qualified contractors to provide the County with
debris grinding services for LCID and Yard Waste until June 30, 2017.
The Contractor shall schedule his operations, arrange for delivery of equipment and supplies to the building, and
regulate the arrival or leaving of his personnel in accordance with written instructions from the Owner’s representative.
Mobilization & De-Mobilization of Equipment: This includes
mobilizing grinding equipment, loading equipment, and staff to the Dunn-Erwin Landfill and the Anderson Creek Landfill. Payment for this work shall be included in the cost per ton for
grinding LCID Debris to 3”-4”. This item consists of grinding storm debris into wood mulch, 3” to 4” in size. The debris consists of natural woody material ranging from small limbs
to large logs and stumps. Some pallets may be ground as well. The contractor may use a tub or horizontal grinder. The equipment to be utilized shall be of adequate size to process/grind
300-400 C/Y per hour (minimum) of debris material. The contractor shall submit certification that proposed equipment shall meet this minimum production processing rate.
This
shall include the following:
All equipment needed for grinding, loading, and move mulch to stockpile areas;
All personnel costs
All fuel costs
Safety equipment
All maintenance costs
All
other incidental costs
The County will provide areas to stockpile wood mulch materials after grinding.
The payment for this item will be by the ton as reported in the County’s Solid
Waste Materials Analysis Software Report.
The Contractor shall mobilize three (3) times per year at Dunn-Erwin Landfill (DELF) and one (1) time per year at Anderson Creek Landfill (ACLF).
It is estimated that there will be approximately 1200 tons per mobilization at DELF and 600 tons per mobilization at ACLF.
These tonnages are approximate and are not guaranteed.
CONTRACT PERIOD
The period of this contract shall be from date of contract award through June 30, 2017. The County will allow the contractor work Monday through Saturday, 7:30-4:30.
No work shall take place on Sundays.
Either party may terminate this contract, in whole or in part at any time by 30-day written notice to the other.
If the Contractor
does not deliver services in accordance with the contract delivery schedule, or, the Contractor fails to perform services in the manner called for in the contract, or if the Contractor
fails to comply with any other provision of the contract, the County with a 7-day written notice, terminate this contract for default. The Contractor will be paid the contract price
for services performed in accordance with the manner of performance set forth in the contract. Such notification shall be made in writing.
CONTRACT PRICING
Prices quoted herein shall
remain firm and not be subject to increase for a period of three (3) years. Thereafter, prices may increase to reflect any increases in the minimum wage during the contract year and
only by that amount.
This proposal shall be irrevocable after the time of the public opening and cannot be withdrawn after that time.
Payment shall be made by the tons based on
County of Harnett Material Analysis Report.
CONTRACT AWARD
The County will award the Contract to the lowest, responsive, bidder, taking into consideration quality, performance and
past experience. The County reserves the right to reject all bids.
The County reserves to reject any and all proposals and to waive any formalities that may be permitted
by law.
REFERENCES
Only bids from companies established in performing this type service and qualified to handle accounts of this size may be considered. Prior to award, the
County reserves the right to investigate a bidder’s ability to fulfill the requirements of the contract. References should be listed on the attached Bidders Qualification Form and returned
with the bid.
INSURANCE AND LICENSES
Successful Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which
may arise from or in connection with the performance of the work by the Contractor, his agents, representatives, employees or, if applicable.
MINIMUM LIMITS OF INSURANCE
General Liability
– No less than $1,000,000 per occurrence for bodily injury, personal injury and property damage. No less than $5,000,000 aggregate for bodily injury, personal injury, and property
damage.
Auto Liability – No less than $1,000,000 per accident for bodily injury and property damage. To include owned, non-owned and hired automobile coverage to protect the City against
injuries resulting from a third party.
Workers Compensation and Employers Liability – Workers’ Compensation as required by the State of North Carolina and Employers’ Liability limits
of no less than $1,000,000 for bodily injury per accident.
Successful Contractor will be required to provide a Certificate of Insurance.
Successful Contractor will be required to obtain
a County of Harnett Business License.
OSHA REQUIREMENTS
The Contractor shall conform to the rules and regulations of the Occupational Safety and Health Act in their performance of
the work in this contract. Performance of work includes storage of equipment and supplies and all aspects of the work performed by his employees. All chemicals must be properly labeled.
The Contractor is responsible for required OSHA training for their employees not limited to but to include Hazard Communication, OSHA.1200. The Contractor is responsible for providing
their employees with the proper personal protective equipment.
Contractors will be expected to comply with all OSHA standards and provide Material Safety Data Sheet (MSDS) for all products
used and or stored that contain hazardous components.
The Contractor shall be responsible for reimbursements to the Owner for any fines levied against the Owner due to the Contractor
not abiding by OSHA regulations.
SAFETY AND HEALTH
All work shall comply with applicable Federal, State and County safety and health requirements. Where there is a conflict between the applicable regulations, the
most stringent will apply.
The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel
during the execution of work, and shall hold the County harmless for any action on its part or that of its employees that result in illness or death.
DAMAGE TO FACILITY
a) The Contractor shall be responsible for any damage caused by staff or workers to property
of the Owners. He shall make good in approved manner at his own
expense any such loss, damage, or injury without cost to the Owner. The Contractor shall also assume responsibility to maintain all such additional protection as required by the governing
laws, regulations, ordinances, and safety of personnel and visitors. Owner will repair any damage done by the Contractor or their staff and deduct the cost from their contract.
The
Contractor shall be responsible for any lost keys and for reimbursement to the County for any cost incurred for re-keying the facility due to the Contractor’s employees losing key.
10) EQUIPMENT
a) All supplies, materials, and equipment used in performance of the contract must be capable
of performing the operation.
b) Contractor shall supply on the attached Equipment Listing Form a complete listing of all
equipment it will be using in performance of this contract.
11)
RESPONSIBILITY FOR DAMAGE
The Contractor shall repair and restore to its original condition any material or surface
damaged by their operations.
All materials, supplies, and equipment
used by the Contractor shall be suitable and not harmful to the surface on which they are applied.
12) INSPECTION BY OWNER
The Owner may provide for inspection at any time a part of the Contractor’s work, and any of the materials, supplies, or equipment which the contractor
may have on hand or on County property. The Contractor shall provide adequate cooperation with the Inspector assigned by the Owner to permit him to determine the Contractor’s conformity
with these specifications and adequacy of the cleaning work being performed.
If during an inspection the quality of work is found to be unacceptable, the Contractor will be notified
of the unacceptable work and given one (1) WORKING DAY TO CORRECT THE PROBLEM. Failure to correct the problem in a timely and satisfactory manner could result in a written, certified
warning letter for the first two (2) offenses. Any subsequent failure could be considered as not meeting specifications and grounds for Terminating for Default in this contract.
13) UNAUTHORIZED PERSONNEL
The Contractor’s employees are not to be accompanied in their work areas on the premises by acquaintances, family members, assistants, or any
other person unless said person is an authorized working Contractor employee.
14) EMERGENCY TELEPHONE NUMBERS
The Contractor shall provide an emergency telephone number
where he can be reached during normal operating hours and after normal operating hours.
15) SPECIFICATION INQUIRES
Questions regarding specifications shall
be directed to Renea Warren-Ford – Purchasing Agent, Harnett County, 910-814-6101, rwarren-ford@harnett.org
16) DEPARTMENT CONTACTS
Randy Smith, Solid Waste Manager,
Harnett County, 910-984-4701
Andrew Holland, Solid Waste Crew Leader, Harnett County, 910-984-4702
BIDDER’S QUALIFICATIONS
Bidder must demonstrate that he has a successful record of experience in the type service specified. Otherwise, his proposal may not be considered.
The
Request for Proposals is for providing Grinding Services. Therefore, list below at least three (3) accounts of comparable size that you are now serving within this general area.
COMPANY
NAME & ADDRESS
PERSON TO CONTACT
TELEPHONE NUMBER
YEARS SERVICED
BIDDER’S EQUIPMENT LIST
EQUIPMENT TYPE
MAKE & MODEL
MODEL YEAR
Attach Additional Sheets if Necessary
___________________________________________________________________
Company Name Signature
List of Contractors:
1-Bryant’s Grading & Landfill, Inc.
305 Spence Mill Road
Fuquay Varina, NC 27526
919-552-3420
Fax: 919-567-1833
2- Robert’s Excavation
1135
Big Branch Rd.
Sanford, NC 27332
919-499-7311
Fax: 919-498-0836
3- Guy Shavender Trucking, Inc.
1-800- 682-2447 Ext. 230
Fax: 252-943-3330
4- Martin Edwards & Associates,
Inc.
PO Box 35
Erwin, NC 28339
910-694-2058
Fax: 910-892-6219
5- Trevor Johnson
Double E Farms
502 White Road
Erwin, NC 28621
336-366-9773
Fax: 336-386-0886