060115mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
June 1, 2015
The Harnett County Board of Commissioners met in regular session on Monday, June 1, 2015, in
the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chailinan
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Commissioner Elmore led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries
requested the addition of 1) approval of the agreement to provide law enforcement services to
Campbell University, Inc., 2) approval of a Solid Waste Recycling Grant and approval of surplus
property on Ponderosa Road to be used as a new convenience site; and 3) award of construction
contract for the 42 MGD Water Treatment Plant Upgrade. Commissioner Miller moved to
approve the agenda as amended. Vice Chairman Springle seconded the motion which passed
unanimously.
Commissioner Elmore moved to approve the following items listed on the consent agenda.
Commissioner McKoy seconded the motion which passed unanimously.
Budget Amendments:
433 Family Caregiver Support
Code 110- 7501 - 441.11 -00 Family Caregiver Support Salaries/Wages 1,000 increase
110- 7300 - 465.11 -04 NCCES Labor Distribution 1,000 decrease
440 Group Insurance -Self
Code 906 -9802- 410.30 -29 Consulting Broker Fee 10,000 increase
906 - 9802 - 410.30 -31 Admin Fees 67,500 increase
906 - 9802 - 410.30 -32 Stop Loss Insurance 67,500 increase
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 8
440 Group Insurance -Self continued
Code 906 -9802- 410.21 -06 Payment of Claims
906 - 0000 - 353.98 -02 Group Insurance
906 -0000- 353.98 -09 Group Insurance - Excess
445 Public Utilities
Code 531- 9000 - 431.90 -32 Water Plant Upgrade
531- 9000 - 399.00 -00 Fund Balance Appropriated
446 PU1501 42 MGD Water Plant Expansion
Code 545- 9100 - 431.45 -42 Temple Grading
545 -9100- 431.45 -30 Design & Bidding/Engineering
545- 9100 - 431.45 -80 Contingency
545- 0000 - 389.50 -00 Public Utilities
450 Animal Services
Code 110 -5500- 420.35 -80 I Care - Spay & Neuter Program
110- 0000 - 334.65 -01 I Care - Spay & Neuter Reimbursements
453 Solid Waste
Code 580- 6600 - 461.74 -71 Capital Outlay - Land
580- 0000 - 399.00 -00 Fund Balance Appropriated
454 Social Services
Code 110- 7710 - 441.80 -65
110 -771 0 - 441.88 -20
110 -7710- 441.80 -25
110 -771 0 - 441.88 -15
110- 7710 - 441.89 -50
110 -771 0 - 441.89 -20
110- 7710- 441.80 -60
110- 0000 - 330.77 -03
110- 0000 - 399.00 -00
110- 0000 - 334.77 -04
110- 0000 - 334.77 -03
110- 0000 - 353.06 -00
110- 0000 - 330.77 -08
110- 0000 - 330.77 -05
110- 0000 - 330.77 -01
110- 0000 - 349.30 -00
Title IV -E Foster Care
Work First DOT
Medical Transportation
Special Needs Adoptions
Elderly Assistance Donations
Central Electric
Day Care Smart Start
Foster Care IV -E
Fund Balance
Work First Transportation
Special Needs Adoptions
Social Services Donations
Medical Transportation
Day Care Smart Start
Social Services Administration
3rd Party Cap -C /At Risk
455 Group Insurance Expense
Code 110- 4100- 410.21 -00 Group Insurance Expense
110- 8600 - 480.31 -14 CCCC Current Expense
866,000 increase
1,000,000 increase
1 1,000 increase
337,236 increase
337,236 increase
299,736 increase
22,500 increase
15,000 increase
337,236 increase
2,500 increase
2,500 increase
373,779 increase
373,779 increase
50,000 increase
32,213 increase
50,000 increase
12,000 increase
2,530 increase
4,560 increase
41,799 increase
41,500 increase
40,613 increase
100 increase
12,000 increase
7,090 increase
50,000 increase
41,799 increase
30,000 increase
30,000 decrease
11,000 decrease
11,000 increase
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 8
461 Emergency Services
Code 110 -5300- 420.32 -88 SMPG Supp.
110 -0000- 331.53 -12 Emergency Services /EM /EMPG Supp.
1,860 increase
1,860 increase
2. Resolution to Honor Campbell University President Jerry M. Wallace (Attachment 1)
3. Harnett County Finance Office requested approval of Notice of a Public Hearing
Regarding the Financing of Certain Equipment for Coats Grove Fire & Rescue, Inc. with
the Proceeds of Tax - Exempt Debt.
4. Harnett County Public Utilities requested approval of Chemical Supply Contract Awards
for FY 2015 -2016. (Attachment 2)
5. Harnett County Emergency Services requested approval of the revised Automatic Aid
Agreement for Fire Protection. This agreement is between County of Harnett and the
automatic aid fire protection providers from Harnett and surrounding counties.
6. Harnett County Sheriffs Office requested approval of the agreement with Campbell
University, Inc. to provide law enforcement services.
7. Harnett County Engineering and Facilities requested approval of the grant contract with
NCDENR in the amount of $30,000 to develop a new convenience site on County surplus
property on Ponderosa Road (Tax ID No. 9566 -41- 6276.000). There is a local match of
$7,500. Engineering and Facilities also requested approval of the surplus property on
Ponderosa Road (Tax ID No. 9566 -41- 6276.000) for this use. A special use permit will
be required and will be on the agenda for the next Board of Adjustment meeting.
8. Harnett County Public Utilities requested award of construction contract for the 42 MGD
Water Treatment Plant Upgrade to Temple Grading & Construction Company from
Lillington, NC in the amount of $299,736. This work is secondary to the main
construction and consists of the construction of a wastewater force main from the water
treatment plant to the North Harnett Wastewater Treatment Plant for the purpose of
sludge removal. (Attachment 3)
Chairman Burgin called on Hope Williams, President of the North Carolina Independent
Colleges and Universities, who presented Campbell University President Jerry M. Wallace with
The Old North State Award on behalf of Governor Pat McCrory.
Chairman Burgin presented Dr. Wallace with a resolution honoring him on behalf of the citizens
of Harnett County for his service and contributions as President of Campbell University. As a
further recognition of Dr. Wallace and his many accomplishments, the Commissioners
proclaimed June 1, 2015 as Jerry M. Wallace Day in Harnett County. Chaiiiiian Burgin shared a
copy of Monday's edition of The Daily Record which included a front page story proclaiming it
Jerry M. Wallace Day in Harnett County. Dr. Wallace addressed the group.
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 8
Chairman Burgin announced a reception following the special presentations. Commissioner
Elmore moved to recess the meeting for the reception. Commissioner Miller seconded the
motion which passed unanimously.
Commissioner Miller moved to reconvene the meeting. Vice Chairman Springle seconded the
motion which passed unanimously. Commissioners thanked staff for their work in helping to
honor Dr. Wallace.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke. Chailinan Burgin recognized
Marty Clayton with Progress Energy.
Vice Chairman Springle moved to approve the appointments listed below. Commissioner Miller
seconded the motion which passed unanimously.
AGRICULTURAL ADVISORY BOARD
R.H. Byrd and Dudley Langdon (nominated by Vice Chairman Springle) were reappointed to
serve on this Board for a term of 3 years ending July 1, 2018.
HARNETT COUNTY BOARD OF ADJUSTMENT
Walter Massey (nominated by Vice Chairman Springle) was appointed to serve on this Board
representing District 1 for a term of 3 years ending June 30, 2018.
Mr. Jeffries presented the following FY 2015 -2016 Proposed Budget Plan:
"The proposed Harnett County Budget for 2015 -2016 is hereby submitted for
review and consideration by the Board of Commissioners. A number of factors had
a significant impact on the proposed budget and the thought that went into its
creation.
While it will not directly impact the 2015 -2016 budget, one major factor that must
be taken into consideration when budgeting for the coming year is the County's next
property revaluation, which will be effective January 1, 2017. The Harnett County
Tax Office projects the revaluation will result in double digit losses in property
values, which will have a tremendous impact on property tax revenue in the coming
years.
Historically, Harnett County has lost quality employees to neighboring counties and
municipalities that offer more robust employee salaries and benefits. A major goal
of this year's budget has been to find ways to improve what we offer employees in a
fiscally responsible way to have more of an edge in recruiting and retaining
employees.
Some highlights of the proposed budget are as follows:
• It is proposed that the ad valorem tax rate remain the same at 75 cents per
$100 property valuation.
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 8
• The proposed budget includes a general fund balance appropriation of $2.6
million.
• Funding for the Board of Education remains flat due to school population
numbers leveling off in recent years.
• This year, we are proposing a 2 percent pay increase for employees. We will
continue matching employee 401K contributions up to 2 percent. There will
also be a reduction in the deductible for employees on the County's health
insurance plan while premiums remain flat for the coming year and dental
insurance premiums have been reduced by 9 percent.
• The fire tax levy for each of the county's agencies will remain the same as
last year with one exception. Dunn Emergency Services has requested a 2
cent increase in its fire tax rate from 7 cents per $100 property valuation to 9
cents per $100 property valuation.
This document was developed following the submittal of budget requests by
department heads and individual meetings with department heads where additional
discussion was needed. Department heads should be commended for their fiscal
constraint. I would also like to thank Finance Officer Kimberly Honeycutt, Deputy
Finance Officer Allen Coats and Deputy County Manager Paula Stewart for their
assistance in developing this document. The following overview notes the budget
highlights as they relate to revenues and expenditures.
GENERAL FUND REVENUES
The 2015 -2016 budget has been developed based on revenue projections which
reflect moderate growth. The following items highlight the status of major county
revenue sources as well as changes of particular interest:
Ad Valorem Tax - The budget has been developed based on a total assessed value of
$7,886,279,450. Utilizing a tax rate of 75 cents per $100 property valuation and a
2014 -2015 total property tax collection rate of 98.66 percent, we have projected tax
collections of $52,710,343.00 for the upcoming year. The Tax Office should be
commended for their efforts which have increased our collection rate to current
levels.
Sales Tax — We project the County's sales tax revenue to grow by 7.83 percent,
bringing total projected sales tax revenue for 2015 -2016 to $15,654,459.
Other Revenue — DMV collections continue to be very successful for Harnett County
as evidenced by an increase in the collection rate for motor vehicles from 85.43
percent for FYE 2013 to 95.96 percent for FYE 2014. This is the first full year of
collections by the State since the implementation of the Tax & Tags Program and
the County has currently received 89 percent of the budgeted revenue.
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 8
Fund Balance — The Harnett County Board of Commissioners has set a goal of
maintaining an average general fund balance of at least 15 percent of the County's
annual budget. While the proposed budget includes a fund balance appropriation
of $2.6 million, the County's fund balance will remain above the minimum 15
percent of the annual budget.
GENERAL FUND EXPENDITURES
Personnel - The proposed budget provides for a two percent pay increase for
employees beginning January 1, 2016. This will also be the first full year since the
County began matching employee 401K contributions up to 2 percent. We do not
recommend any new general fund positions for the upcoming budget year. This
decision is based on the aforementioned projected double digit loss of property
values from the 2017 property revaluation as well as a reduction in a number of
projected revenues and increased expenditures including:
• The reduction of Medicaid Hold Harmless from $1.8 million to $500,000
• $96,000 for a new District Attorney position agreed to during current fiscal
year
• $727,000 to take on E -911 Communications for the City of Dunn
• $700,000 for debt related to the VIPER system
• $212,000 for software for Social Services
• $62,000 for software for Tax
• $312,000 13 vehicles in Sheriff Office
• $90,000 for new ambulance remount for EMS
• $77,000 for radio system — generator and battery backup
In addition, a new pay plan for our employees will be prepared and presented
during the 2015 -2016 budget year for approval.
Education — The Harnett County Board of Education has requested additional
funding for 2015 -2016 to address increased operating and capital needs. No
increase is proposed for the coming budget year. As a result, the County's
appropriation to Harnett County Schools will remain at $21,523,700. The Board of
Commissioners will continue to provide Article 46 funds ($1.3M) for school capital
projects.
Central Carolina Community College has requested an additional $220,000 from
the County to assist with opening its new campus in Dunn and driveway
improvements at the Lillington campus. No additional funding is recommended for
this budget, but we were able to provide funding for engineering of the driveway in
our current budget.
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 8
PUBLIC UTILITIES
Harnett County Public Utilities has two major capital projects slated for the coming
year including the expansion of the County's water treatment plant from 24 MGD
to 42 MGD ($6.2M) and the installation of the West Central Water Line Project
($4.8M).
SOLID WASTE
Harnett County Solid Waste has improved its financial position over the past year,
going from $1.1 million cash on hand in March 2014 to $2.3 million cash on hand in
March 2015, an increase of $1.2 million. Solid Waste has two major projects
planned for the coming year including cell expansions at both the Dunn -Erwin
Landfill and Anderson Creek Landfill. The majority of this work will be done in-
house, which will require some capital purchases including a bulldozer ($130,000)
and wheeled excavator ($190,000). This equipment will also be used to construct a
new shooting range and training facility at the Dunn -Erwin Landfill site for the
Harnett County Sheriff's Office.
CONCLUSION
We believe the proposed 2015 -2016 budget is a fiscally responsible budget. As
presented, the budget respects the goals set forth by the Board of Commissioners,
namely in maintaining a fund balance above 15 percent of the county's annual
budget. The proposed budget also works to proactively address issues the County
has historically dealt with in attracting and retaining employees. The budget
capitalizes on the county's recent success as a fiscally sound and conservative unit of
local government while being mindful of potential issues in the years ahead.
Harnett County continues to be one of the fastest growing counties in the state and
we continue to see an influx of residents from our southwestern and northern
borders, though we lack an increase in revenue to adequately support this growth.
We must continue taking steps to plan for this growth and improve the quality of
lives for our citizens."
Commissioners commented on the development of the proposed budget and thanked staff for
their hard work. Commissioners requested that the proposed budget posted on -line be
searchable.
Chaiinian Burgin called for any new business. Commissioner Miller noted a biological report
was out regarding Chronic Wasting Disease (CWD). He said we need to let our State leaders
know there are concerns now that it has been confirmed that CWD is growing in plants.
Commissioner Miller said if there is any runoff from areas that contain CWD you would no
longer be able to farm agriculture on those properties. He said animals that eat plants containing
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 8
CWD will be infected. Commissioner Miller also mentioned the economic loss from the State
reimbursing deer farmers for their dead deer. Commissioners asked staff to make sure local
legislators are aware of their concerns. Commissioner Miller said he plans to visit the proposed
convenience site on Ponderosa Road. He said has been contacted by the gentlemen that lives
across from the property wanting to make sure it would not be built right in front of his house.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
(1) To instruct the County staff concerning the position to be taken by the County in negotiating
the tern's of a contract for the acquisition of real property; and (2) to consult with the County's
legal staff in order to preserve the attorney- client privilege concerning the handling of a potential
claim; and (3) to discuss matters relating to economic development in Harnett County; and (4) to
discuss personnel matters. This motion is made pursuant to N.C. General Statue Section 143 -
318.11(a)(3)&(5)&(4). Vice Chairman Springle seconded the motion which passed
unanimously.
Commissioner Elmore moved to come out of closed session. Vice Chairman Springle seconded
the motion which passed unanimously. Commissioner Miller moved to accept the proposal on
the Topsail Timber, LLC land. Commissioner Elmore seconded the motion which passed
unanimously.
Commissioner Miller moved to adjourn the meeting at 10:56 am. Commissioner Elmore
seconded the motion which passed unanimously. Commissioners briefly reconvened upon
unanimous vote on motion by Commissioner Elmore and second by Vice Chairman Springle.
Commissioner Elmore moved to cancel the June 9, 2015 special session. Commissioner McKoy
seconded the motion which passed unanimously. Commissioner Elmore moved to adjourn the
meeting. Commissioner Miller seconded the motion which passed unanimously.
Ci(� end
,: 4
Burgin, Ch
0Ln
Wheeler, Clerk
June 1, 2015 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 8 of 8
ATTACHMENT 1
A RESOLUTION TO HONOR CAMPBELL UNIVERSITY PRESIDENT
JERRY Y M. WALLACE
THAT WHEREAS, Dr. Jerry M. Wallace was named the fourth President of Campbell University in May 2003 when
he succeeded his dear friend and mentor, Dr. Norman A. Wiggins; this achievement was a culmination of hard work and
dedication by this Baptist minister who began his journey with Campbell as an adjunct professor of Sociology in 1970 and
progressed as department chair, Dean and Provost; and
WHEREAS, with his diverse background, education and experience, President Wallace has led Campbell University
to new heights of academic excellence through additional undergraduate and graduate degree programs including osteopathic
medicine, physical therapy, nursing, public health, physician assistant studies, occupational therapy and engineering; and
WHEREAS, the Harnett County Board of Commissioners recognize that Campbell University's amazing success
during the leadership tenure of Dr. Wallace has and will continue to have a major social and economic impact on Harnett
County and North Carolina as evidenced by the following:
® Campbell University offers more than 100 undergraduate, graduate and professional degrees and enrolls nearly 6,300
students at its Buies Creek campus in Harnett County. Of these students, 4,400 undergraduates are from North
Carolina making Campbell the largest enroller of in -state students than any of the private schools in North Carolina.
® A chief aim in the establishment of the schools of law, pharmacy, divinity and medicine has been to provide qualified
and caring professionals in North Carolina, particularly in rural and underserved areas.
Each year Campbell University adds more than $450 million to the regional economy, the equivalent of creating 7,055
jobs.
® Campbell University has invested more than $250 million in the development and construction of infrastructure and
new facilities; and
WHEREAS, Dr. Wallace has always emphasized maintaining a close working relationship with Harnett County
which has resulted in benefits to both parties, including the use of Campbell's Convocation Center for County high school
graduations and other events, County EMS training at medical school facilities and the County's cooperation in maintaining
campus security services through the Sheriff's department; and
WHEREAS, through all his 45 years of service to Campbell University, Dr. Jerry M. Wallace has been an
exceptional teacher with a fervent concern for his students, a faculty leader esteemed by his peers, a creative administrator with
a vision to the future and a wise and prudent university President who made that vision a reality as he kept the faith in adhering
to James Archibald Campbell's mission to educate students to become "the salt of the earth and the light of the world."
NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners that Dr. Jerry M.
Wallace is hereby commended and honored on behalf of the citizens of Harnett County for his service and contributions as
President of Campbell University. The Board members do hereby express their heartfelt appreciation to him for his devotion
and exemplary work, and it further gives its best wishes to Dr. Wallace, his wife Betty and family in his retirement. As a
further recognition of Dr. Wallace and his many accomplishments, the Commissioners do hereby proclaim June 1, 2015 as
Jerry M. Wallace Day in Harnett County.
Duly adopted this the first day of June, 2015
Harnett County Board of Commissioners
C. Gordon Springle,
Barbara McKoy
ATTACHMENT 2
Harnett County Public Utilities
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20 Ei
765 LF
310 El
EA
c--1 c--1 01 M Ct
325 -I SY
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1Quantity
L!1
Item Description
Unit Price Bid
U
2
z
o T
••
CC
b Restrained Joint DIP
6" Ductile Iron Pipe
b" DR 11 HDPE installed by Directional Bore
12'1' Steel Casing installed by Bore and Jack
6" Plug Valve and Box
6" Gate Valve and Box
6" X 6" Restrained Joint MJ Tee
6" Restrained Joint MJ 90 Bend
6" Restrained Joint MJ 45 Bend
Air Release Valve Assembly
Asphalt Open Cut and Patch
Seeding and Mulching
Total
N M
d tt 1 ■O
ti 00 6
rei