060115a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
June 1,2015 9:00am
1. Call to order-Chairman Jim Burgin
2. Pledge of Allegiance and Invocation -Commissioner Abe Elmore
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and release
D. Resolution to Honor Campbell University President Jerry M. Wallace
E. Finance Office requests approval of Notice of a Public Hearing Regarding the
Financing of Certain Equipment for Coats Grove Fire & Rescue, Inc. with the
Proceeds of Tax-Exempt Debt.
F. Public Utilities requests approval of Chemical Supply Contract Awards for FY 2015-
2016.
G. Emergency Services requests approval of the revised Automatic Aid Agreement for
Fire Protection. This agreement is between County of Harnett and the automatic aid
fire protection providers from Harnett and surrounding counties.
5. Special Presentations
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
7. Appointments
8. County Manager's Report-Joseph Jeffries, County Manager
-Presentation ofthe FY 2015-2016 Proposed Budget Plan
9. New Business
10. Closed Session
11. Adjourn
Page 1
060115 HC BOC Page 1
Agenda Item 4-B
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made
to the annual budget ordinance for the fiscal year ending June 30, 2015
Section 1. To amend the General Fund, Family Caregiver Support, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-7501-441.11-00 Family Caregiver Support Salaries/Wages $1,000
1 1 0-7300-465.11-04 NCCES Labor Distribution $1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to shift the employee pay cycle of each month. This entry is needed to accrue the
final two weeks of payroll.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 2
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode
to the annual budget ordinance for the fiscal yeor ending June 30,2015
Section 1. To amend the Group Insurance-Self, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
906-9802-410.30-29 Consulting Broker fee $10,000
906-9802-41 0.30-31 Admin Fees $67,500
906-9802-41 0.30-32 Stop Loss Ins $67,500
906-9802-410.21-06 Payment of Claims $866,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
906-0000-353.98-02 Group Insurance $1,000,000
906-0000-353.98-09 Group Insurance-Excess $11,000
EXPLANATION: To adjust budget to reflect activity for current fiscal year.
APPROVALS:
Dept Head (date)
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget Officer
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 3
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the 531 Public Utilities Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431.90-32 Water Plant Upgrade $337,236.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-0000-399-00-00 Fund Balance Appropriated $337,236.00
EXPLANATION: To set up line for Temple Grading bid and award for 42 MGD Water Treatment Plant Expansion
Project
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
J 2015.
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 4
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the PU150142 MGD Water Plant Expansion Capital Project, Department of Public
Utilities, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
NEW -Temple Grading $299,736.00
545-9100-431-45-30 Design and Bidding/Engineering $22,500.00
545-9100-431-45-80 Contingency $15,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
545-0000-389.50-00 Public Utilities $337,236.00
EXPLANATION: Bid and award to Temple Grading.
APPROVALS:
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2015.
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 5
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section l.To amend the Animal Services budget the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5500-420.M"t:W I CARE-Spay and Neuter Program 2500
35-~ f70
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-334.NEW" I CARE-Spay and Neuter Reimbursements 2500
(o5" *0 1
EXPLANATION: Create new account lines to receive funds from the North Carolina I CARE Spay and Neuter Program and
reimburse our contracted partner, HAWC, for facilitating the program.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this ______ day of ______ -'--------
Margaret Regina Wheeler
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioner
060115 HC BOC Page 6
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30,2015:
Section 1. To amend the Solid Waste Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461.7 4-71 Capital Outlay Land $373,779.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-0000-399.00-00 Fund Balance Appropriated 373J99.00
EXPLANATION: To move funds for purchase of 177.99 acres from Topsail Timber, LLC adjacent to Anderson Creek
landfill. Harnett County Parcel 0395680086 PIN 9596-94-4724.000.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 7
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as
follows:
I EXPENDITURE AMOUNT AMOUNT
1 CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7710-441.80-65 TITLE IV-E FOSTER CARE 50,000-
110-7710-441.88-20 WORK FIRST DOT 32,213-
110-7710-441.80-25 MEDICAL TRANSPORTATION 50,000
110-7710-441.88-15 SPECIAL NEEDS ADOPTIONS 12,000
110-7710-441.89-50 ELDERLY ASSISTANCE DONATIONS 2,530
110-7710-441.89-20 CENTRAL ELECTRIC 4,560
110-7710-441.80-60 DAY CARE SMART START 41J99
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-330.77-03 FOSTER CARE IV-E 41,500
110-0000-399.00-00 FUND BALANCE 40,613
110-0000-334.77-04 WORK FIRST TRANSPORTATION 100-
110-0000-334.77-03 SPECIAL NEEDS ADOPTIONS 12,000
110-0000-353.06-00 SOCIAL SERVICES DONATIONS 7,090
110-0000-330.77-08 MEDICAL TRANSPORTATION 50,000.
110-0000-330.77-05 DAY CARE SMART START 41J99
110-0000-330.77-01 SOCIAL SERVICES ADMINISTRATION 30,000
110-0000-349.30-00 3RD PARTY CAP-C/AT-RISK 30,000
EXPLANATION:
To budget funding for estimated year-end Foster-Care and Medical Transportation Services. Also, to budget funds
received from the State for Adoptions and Work First Transportation in addition to donations received for the elderly
and the Central Electric Energy Assistance Program. To transfer At-Risk funding being reimbursed through
administrative Medicaid funding.
APPROVALS:
J . /)1 ~~~a P et,1~Jff5 -)_~ -15
Department Head (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this __ day of _____ 2 ___ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 8
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made
to the annual budget ordinance for the fiscal year ending June 30, 2015
Section 1. To amend the Education Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
l 10-4100-410.21-00 Group Insurance Expense $11,000
1 l 0-8600-480.31-14 CCCC Current Expense $11.000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds for engineering fee to relocate turn lane at CCCC.
APPROVALS:
Dept Head (date)
Section 2. Copies of this budget amendment sha
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 9
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
\I o • '5'?0D· 11 AO • ~).·'1Jlb e.rf)\/5-)Ll.QP t '0 &o
\ .
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.53-12 Emergency Services I EM/EMPG Supp 1860
EXPLANATION: To budget the increase in grant funding from NC Department of Crime Control & Public Safety
Division of Emergency Management for the Emergency Management Performance Grant Supplement.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 10
NOTICE OF A PUBLIC HEARING REGARDING THE FINANCING
OF CERTAIN EQUIPMENT FOR COATS GROVE FIRE & RESCUE, INC.
WITH THE PROCEEDS OF TAX-EXEMPT DEBT
Agenda Item 4-E
NOTICE IS HEREBY GIVEN to all interested parties that the Coats Grove Fire & Rescue, Inc., a
nonprofit corporation organized under the laws of the State ofNorth Carolina (the "Borrower,), has determined to
enter into an installment financing agreement (the "Agreement') with First-Citizens Bank & Trust Company. Such
Agreement will provide for a loan to the Borrower in an aggregate principal amount not to exceed $400,000, the
interest on which will be excludible from gross income for federal income tax purposes, to pay the costs of acquiring
a fire truck and certain related equipment (the "Equipment') and, if applicable, to pay certain expenses incurred in
connection with the delivery of the Agreement.
The Equipment will be located at and will be owned and
operated by the Borrower. The maximum aggregate principal amount to be borrowed in connection therewith is
$400,000.
NOTICE IS HEREBY GIVEN that the Board of Commissioners of the County of Harnett, North
Carolina, will hold a public hearing at 102 E. Front Street, Lillington, North Carolina, on , 2015
at _:00 _.m., at which time any person may be heard regarding the proposed delivery of the Agreement and the
nature and location of the Equipment financed with proceeds thereof. All interested parties are invited to present
comments at the public hearing regarding the proposed delivery of the Agreement and the location and nature of the
Equipment financed with proceeds thereof
Any person wishing to comment in writing regarding the proposed delivery of the Agreement and the
location and nature of the Equipment fmanced with proceeds thereof should do so within 14 days after the date of
publication of this notice to the County of Harnett, North Carolina, I 02 E. Front Street, Lillington, North Carolina
27546, Attention: Clerk to the Board of Commissioners.
Published: August_, 2015
By: Is/ Margaret Regina Wheeler
Clerk to the Board of Commissioners
County of Harnett, North Carolina
060115 HC BOC Page 11
Board Meeting
Agenda Item
Agenda I tern 4-F
MEETING DATE: June 1, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Chemical Supply Contract Awards for FY 2015-16
REQUESTED BY: Steve Ward, HCDPU Director
REQUEST:
This is a formal request for the Board to award the chemical supply contracts for HCDPU for
FY 2015-16. Attached is a bid tab spreadsheet and recommendation letters from the water
and treatment supevisor for your review. Also attached are letters confirming price
continuation of chemicals from several vendors. Please place this item on the consent
agenda at the next available meeting.
FINANCE OFFICER'S RECOMMENDATION:~
COUNTY MANAGER'S RECOMMENDATION:
\\hcfilel\Puusers\sward\My Documents\Chemicals\Chemical Award Recommendations for FY 2015-16 Agenda
Request. doc Page 1 of 1 060115 HC BOC Page 12
April29, 2015
Steve,
I would like to make the following recommendations for chemical vendors for the Harnett County
Regional Water Treatment Plant for the fiscal year July 1, 2015 to June 30, 2016 for presentation to the
Board of Commissioners for their approval.
Chemical Name Shipment Method
ltem#1 Fluorosilicic Acid Tanker Truck Load
ltem#2 Aluminum Sulfate Tanker Truck Load
ltem#3 Sodium Chlorite Tanker Truck Load
ltem#4 Chlorine Gas 150 lb. Cl2 Cylinders
Item #5 Caustic Soda 50% Tanker Truck Load
ltem#6 93% Sulfuric Acid Tanker Truck Load
ltem#6 93% Sulfuric Acid Less Than Truck Load
Item #7 Aqueous Ammonia Tanker Truck Load
Item #8 Copper Sulfate 50 lb bags
Supplier Price
Key Chemical Inc. $0.86/ dry lb.
C & S Chemicals $183.95/ dry ton
SMS Enterprises, Inc. $0.5598/ wet lb.
Brenntag Southeast Inc. $0.585/ lb.
Univar USA Inc. $402.00/ dry ton
Southern States Chemical $0.065/ wet lb.
Southern States Chemical $0.083/ wet lb.
Brenntag Southeast Inc.
Chern Rite, Inc.
$0.5529/ dry lb.
$1.55/ lb.
Item# 9 PAC Slurry> 900 Iodine# Tanker Truck Load Amerochem Corp. $0.1543/ wet lb.
Item# 9 PAC Slurry 700 to 899 Iodine# Tanker Truck Load Brenntag Southeast Inc. $0.148/ wet lb.
Item # 12 Captor By 330 gal. Tote Tank Water Guard, Inc. $3.45/ gal.
All Chemical Suppliers above are the lowest bids. The Water Department is exercising a contract
extension for corrosion inhibitor with Amerochem and they have agreed to hold the price the same as
last year at $0.595/ wet pound. The Lime Slurry supplier is to remain the same as last year (Polytec Inc.)
through a contract extension and have agreed to hold the price the same as last year at $0.055/ wet lb.
The Sodium Hypochlorite supplier is to remain the same as last year (Oitrin Solutions, Inc.) through a
contract extension and have agreed to hold the price the same as last year at $0.536/lb. Cl2.
Thanks,
Allan O'Briant
060115 HC BOC Page 13
Harnett County Public Utilities
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April 22, 2015 PUWW04222015 Item 112. Aluminum Sulfate TTL Item #3. Sodium Chlorite TTL ltem#10
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April 7, 2015
Mr. Allan O'Briant
Harnett County Public Utilities
Post Office Box 1119
Lillington, NC 27546
Re: Aqua Mag Contract/Bid Price Extension
Dear Mr. 0 'Briant:
P.O. Box 3009
New Bern. NC 28564
252-634-9344
Fox 252-634-4154
Amerochem is pleased to announce that we are able to extend Harnett County• s current
pricing on full truckloads of Aqua Mag at $0.595/lb deliv¢red, finn through June 30,
2016. I
I
Your continued consideration of Amerochem as a suppliet is greatly appreciated. Please
do not hesitate to give us a call if we can be of any servic 1
•
Sincerely,
~~
Paula Penuel
Amerochem Corporation.
060115 HC BOC Page 15
ENVIRONMENTAL AND PROCESS
SOLUTIONS
Date: 3/30/2015
Allan R. O'Briant
Water Treatment Plant Supervisor
Harnett County Public Utilities
P.O. BOX 1119
Lillington, NC 27546
POLYTEC, INC.
P.O. BOX659
191 BARLEY PARK LN.
MOORESVILLE, N.C. 28115
OFFICE PHONE: 704-660-5195
CELL PHONE: 704-277-3960
FAX: 704-662-3498
Email: jackharmon@polytecinc.net
Subject: Extension of Calcium Hydroxide Slurry Pricing for 2015 -2016
Dear Allan,
Hope you are doing well. I wanted to extend our pricing for our 35% filtered calcium hydroxide slurry
for 2015 -2016 at $.055/lb delivered. This includes the use of our lime slurry tanks and pumps being
used at the various locations. Polytec appreciates our business with Harnett County and we look
forward to working with everyone this year.
Best Regards,
Jack Harmon
President
Polytec, Inc.
060115 HC BOC Page 16
March 24. 2015
Allan O'Briant
3 I 0 West Duncan Street
Lillington, NC 27546
Allan,
TRI
Per our phone call, I am writing to confirm our pricing extension offer. Trinity Manufactu ing,
through our marketing arm, Oltrin Solutions, is willing to renew your current Sodium
Hypochlorite pricing for the coming tiscal year. Per your original request for quotation, P WW
04302014, we are pleased to offer the continued price of $.536 /lb of available chlorine ($ 67 I
gal) for your 15% trade Sodium Hypochlorite requirement through June 30, 2016.
Should you require any further information, please do not hesitate to contact me.
Regards,
Larry Oxford
Product Manager
Trinity Manufacturing
P.O. Box 1519
Hamlet, NC 28345
910-995-0465
060115 HC BOC Page 17
Cape Fear Water Solutions,
P.O. Box4l6
Dublin, NC
9
Mr. Kenny fail
Wastewater Superintendent
P. 0. Box 1119
McKinney Parkway
Lillington, NC
Dear Mr. Fail
We. Cape Water Solutions Inc are
Harnett, North Carolina
product Calcium
\Vater Solutions Inc.
15
accept an extension with the
our cuJTCnt contract
$1
060115 HC BOC Page 18
Board Meeting
Agenda Item
Agenda Item 4-G
MEETING DATE: June 1, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Automatic Aid Agreement for Fire Protection
REQUESTED BY: Gary Pope, Emergency Services Director
REQUEST:
We would like to request approval ofthe revisions to the Automatic Aid
Agreement for Fire Protection. This agreement is between County of Harnett and the
automatic aid fire protection providers from Harnett and the surrounding counties.
--------------·~~~~~--------·-----------------------------------FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\lsegars\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\9FVDI3 70\Automatic Aid
agenda form 05-18-!S.docx Page I of 1 060115 HC BOC Page 19
AUTOMATIC AID AGREEMENT FOR FIRE PROTECTION
North Carolina
County of Harnett
This Agreement, made and entered into this_ day of 2015, by and between
County of Harnett (hereinafter referred to as "County"), the fire departments of County, the non-
profit corporations of County, the municipal corporations of County, and the fire departments,
non-profit corporations, and municipal corporations of the counties surrounding County.
THAT, WHEREAS, the General Assembly of North Carolina did enact into law an act to
authorize automatic aid assistance between fire departments whereby full authority may be
exercised by fire departments to send firemen and equipment beyond the territorial limits which
they normally serve, said act having been codified as Chapter 69, §40 of the General
Statutes ofNorth Carolina.
WHEREAS, the purpose ofthis Agreement is to provide each ofthe parties hereto,
through their mutual cooperation, a pre-determined plan, as agreed upon in dispatch protocol, by
which each of them might render aid to the other in case of any incident which may demand
services to a degree beyond the existing capabilities of any party.
WHEREAS, it is deemed to be in the public interest for the parties hereto to enter into an
Agreement for automatic aid assistance, in order to increase fire defenses and to assure proper
fire control, as well as providing reserves needed to assure the community of adequate
protection.
WHEREAS, by action of the undersigned officials on the_ day of 2015, -----
said officials duly authorized this Agreement for Reciprocal Automatic Aid Assistance.
NOW, THEREFORE, in consideration of the mutual covenants contained herein by and
between the parties hereto, it is hereby agreed as follows:
1
1. Should it become necessary to activate the terms of this Agreement as herein set forth,
due to conflagration, holocaust, civil disorder, or natural disaster, or otherwise upon
notification of one of the parties to the other that an emergency does, in fact, exist and
that aid is needed, the responding party/parties shall dispatch available equipment and
manpower into action to assist the requesting party as may be required.
060115 HC BOC Page 20
2. It shall be the responsibility of the officer ofthe fire department ofthe responding
party/parties that all personnel responding to the request for assistance are responsible
persons and that the conduct and actions of said personnel shall be the responsibility of
the responding party/parties.
3. The responding party/parties to the request for automatic aid under the terms of this
Agreement shall assume all liability and responsibility for damage to its own equipment.
The responding party/parties shall also assume all liability and responsibility for any
damage caused by its own equipment while responding to or returning from a specific
location.
4. Each party to this Agreement shall assume all costs of salaries, wages, bonuses or other
compensation for its own personnel that responds for duty under the terms of this
Agreement, and shall also assume all costs involving the use of apparatus, equipment,
and tools used specifically in response to the request for aid, and shall make no charge for
such use to the party requesting assistance.
5. Any party may, at any time, terminate this Agreement, through its respective Fire Chief,
upon the serving of a 30 day written notice to the Emergency Services Director for
County.
6. When fire department personnel respond pursuant to this Agreement, the jurisdiction,
authority, rights, privileges, and immunities, including coverage under workers'
compensation laws, shall be extended to department personnel during the entire incident
until completion.
7. When any party to this Agreement is providing automatic aid to another party, it is agreed
to respond with a minimum of one piece of fire equipment capable of carrying a
minimum of 1 ,000 gallons of water.
COUNTY OF HARNETT
Harnett County Emergency Services
Director Date
Chairman of Board Date
2
060115 HC BOC Page 21
HARNETT COUNTY DEPARTMENTS
Spout Springs Emergency Services
Chief Date
President I Mayor Date
Flat Branch Vol. Fire Dept.
Chief Date
President I Mayor Date
Anderson Creek Emergency Services
Chief Date
President I Mayor Date
Erwin Fire and Rescue
Chief Date
President I Mayor Date
Coats I Grove Fire and Rescue
Chief Date
President I Mayor Date
Lillington Fire Dept.
Chief Date
President I Mayor Date
Buies Creek Vol. Fire and Rescue
Chief Date
President I Mayor Date
3
060115 HC BOC Page 22
Angier I Black River Fire Dept.
Chief Date
President I Mayor Date
Summerville/Bunnlevel Fire & Rescue
Chief Date
President I Mayor Date
Boone Trail Emergency Services
Chief Date
President I Mayor Date
Benhaven Emergency Services
Chief Date
President I Mayor Date
Northwest Harnett Vol. Fire Dept.
Chief Date
President I Mayor Date
Dunn Emergency Services
Chief Date
President I Mayor Date
MOORE COUNTY DEPARTMENTS
Cypress Pointe Fire Department
Chief Date
President I Mayor Date
4
060115 HC BOC Page 23
Crain's Creek Vol. Fire Department
Chief Date
President I Mayor Date
CUMBERLAND COUNTY DEPARTMENTS
Westarea Fire Department
Chief Date
President I Mayor Date
Fort Bragg Fire Department
Chief Date
President I Mayor Date
Godwin-Falcon Fire Department
Chief Date
President I Mayor Date
Spring Lake Fire Department
Chief Date
President I Mayor Date
LEE COUNTY DEPARTMENTS
Lemon Springs Vol. Fire Department
Chief Date
President I Mayor Date
5
060115 HC BOC Page 24
Carolina Trace Vol. Fire Department
Chief Date
President I Mayor Date
Cape Fear Rural Fire Department
Chief Date
President I Mayor Date
WAKE COUNTY DEPARTMENTS
Fuquay-Varina Fire Department
Chief Date
President I Mayor Date
Holly Springs Fire Department
Chief Date
President I Mayor Date
JOHNSTON COUNTY DEPARTMENTS
West Johnston Fire Department
Chief Date
President I Mayor Date
Benson Fire Department
Chief Date
President I Mayor Date
6
060115 HC BOC Page 25
50/210 Fire Department
Chief Date
President I Mayor Date
SAMPSON COUNTY DEPARTMENTS
Plain View Volunteer Fire Department
Chief Date
President I Mayor Date
CHATHAM COUNTY DEPARTMENTS
Moncure Fire Department
Chief Date
President I Mayor Date
7
060115 HC BOC Page 26
AGENDA ITEM 7
JUNE 1, 2015 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need ten additional members appointed to serve on this committee. Members receive mileage
reimbursement as claimed.
AGRICULTURAL ADVISORY BOARD
R.H. Byrd and Dudley Langdon are interested in being reappointed to serve on this Board.
HARNETT COUNTY BOARD OF ADJUSTMENT
Mr. Walter Massey is interested in serving on this Board for District 1.
HARNETT COUNTY PLANNING BOARD
We have a vacancy for an at-large alternate member on this board.
HARNETT COUNTY PUBLIC FACILITIES CORP. BOARD OF DIRECTORS
We have a vacancy for an at-large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need four additional members appointed to serve on this committee.
to work to
HISTORIC PROPERTIES COMMISSION
We currently have vacancies for regular members in Districts 2 and 5 as well as vacancies for
alternate members on this commission.
Page 1 -Appointments
060115 HC BOC Page 27
APPLICATION TO SERVE ON A BOARD APPOINTED BY THE
HARNETT COUNTY BOARD OF COMMISSIONERS
NAME: s~
ADDRESS: ·1oo £~ts--r =:D::n/.:CrJE S-r9J):?UN•,I 1
VOTING DISTRICT: (Please check district number in which you live):
l5tl District l, Commissioner McKoy's 0 District 4, Commissioner Springle's LJ District 2, Commissioner Elmore's 0 District 5, Commissioner Miller's
0 District 3, Commissioner Burgin's
TELEPHONE: (HOME) g I 0-4 4 S-· 3 00 \ (WORK) _J-'-'A-_____ _
PRESENT OCCUPA~~~ET::CX::ED~ I:::::E E NEW~ B~E5S
YEARSOFFORMALEDUCATION: _:TJ~~1e==E~E~~~J~-------------------------
CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED:
,*'~C-lj,~(;!:rsc.,e\-1 tiA<-iJE.TT. 0 EWB LHuJ<ocll; Cu~ Sc"'-'~
DATEo sla. als SIGNATURE: ;:l;Ji, !)_,~~'
****************************************
FOR OFFICE USE ONLY:
DATE RECEIVED: -----=~::...._"""__;,t_d'-'9_-_,_/-"-!)-· ---------------
DATE FORWARDED TO COUNTY COMMISSIONERS: ---------------
060115 HC BOC Page 28
AFFIRA1ATION OF UNDERSTANDING
POLICY AND PROCEDURES FOR APPOINTMENTS TO COUNTY
BOARDS, COMMISSIONS, COMMITTEES OR AUTHORITIES
RULE 30. Appointments
(See Attachment)
This is to affinn that I have read and understand the intent of Rule 30.
Please Return Signed Forrn To:
Gina Wheeler
Harnett County Manager's Office
P. 0. Box 759
Lillington, NC 27546
JJk a. dl~~,
S1g ure
---:j3ofFRJJ or l;ru.s-rMi?JXS
Name of Board
sb.Ej;s
Date
060115 HC BOC Page 29
Board Meeting
Agenda Item
Jd-oV\
MEETING DATE: June 1, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Agreement with Campbell University, Inc. to provide law enforcement
services
REQUESTED BY: Sheriff's Office
REQUEST:
The Sheriffs Office requests approval of the Agreement between the County of Harnett and
with Campbell University, Inc. to provide law enforcement services within coverage area
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P: \BOC\agendaform20 15 .doc Page 1 of 1
060115 HC BOC Page 30
NORTH CAROLINA
HARNETT COUNTY
CONTRACT AND AGREEMENT
THIS CONTRACT AND AGREEMENT (the "Contracf') made this the __ day
of , 2015, by and between the COUNTY OF HARNETT, a body politic existing
under the laws of the State of North Carolina, hereinafter referred to as "COUNTY", and
CAMBPELL UNIVERSITY, INCORPORATED, a non-profit corporation organized and
existing under the laws of the State of North Carolina, hereinafter referred to as
"CAMPBELL";
WITNESSETH:
THAT WHEREAS, CAMPBELL operates an institution of higher learning in
Buies Creek, Harnett County, N.C., and due to the fact that Buies Creek is not an
incorporated municipality and has no police force, the COUNTY, through the Harnett
County Sheriffs Office ("HCSO") and CAMPBELL, have agreed to complement their
resources to insure that law enforcement services are maintained in the Coverage Area
to be hereinafter described, for the benefit of the university population and the citizens
within the Coverage Area, and the parties desire to set out the terms and conditions of
this agreement in this instrument;
NOW, THEREFORE for and in consideration of the mutual covenants and
agreements herein set forth, the parties contract and agree as follows:
1. REQUIRED LAW ENFORCEMENT SERVICES; PERSONNEL
A Assignment: duties. The COUNTY shall provide five (5) sworn county law
enforcement personnel of the rank of Deputy and one Supervisor (all hereinafter the
"Campbell Deputies") who shall be under the supervision and control of the HCSO and
assigned to CAMPBELL for the purposes of providing law enforcement services
exclusively within the Coverage Area. For these purposes, the Campbell Deputies
shall:
1. Provide law enforcement services pursuant to this Contract in the same
manner and at the same level as provided by the HCSO to Harnett County.
2. Not be dispatched by the HCSO to any calls for service outside the
Coverage Area except for a dispatch call of officer needing assistance.
060115 HC BOC Page 31
3. Serve criminal or civil process only upon a person within the Coverage
Area.
4. Only be assigned responsibilities to perform under this Contract by the
HCSO, and not any officer, employee, or agent of CAMPBELL. Any and all
requests for service pursuant to this Contract by CAMPBELL shall be by the
CAMPBELl Vice President for Student Life or his designee to the HCSO and the
final decision to respond shall be by the HCSO.
5. The Campbell Deputies, when on duty pursuant to the terms of this
contract, shall remain at all times within the Coverage Area.
B. Coverage Area. The Coverage Area to which the Campbell Deputies shall
be assigned shall be that area shown on a plat by Joyner Piedmont Surveying entitled
"CAMPBEll UNIVERSITY RESERVE" and dated August 20, 1998, a copy and legal
description of which is attached hereto as Exhibits A and B and incorporated by
reference, and any property previously acquired or hereafter acquired by CAMPBELL
adjacent thereto (the "Coverage Area").
C. Duty Hours. The Campbell Deputies shall provide law enforcement services
on a 24 hour basis, seven (7) days a week, fifty two (52} weeks a year, with at least one
Campbell Deputy on duty at all times.
D. Office Space. CAMPBELl shall provide office space to include, but not
limited to, office equipment, phone service, computer access, and facsimile machine, at
the CAMPBELL Campus Safety Office for the Campbell Deputies to use for
administrative work solely related to the performance of this contract at Campbell's
expense.
E. Equipment uniforms. The HCSO shall provide all uniform and equipment, to
include motor vehicles, for the Campbell Deputies in the same manner and equivalent
quality as for other deputies of the HCSO assigned similar law enforcement
responsibilities. CAMPBELl shall provide the Campbell Deputies with a hand-held
radio that will be dedicated to the CAMPBEll public safety frequency, which the
Campbell Deputies and Supervisor shall carry at all times while on duty.
F. Required reports. For purposes of compliance with the federal Campus
Security Act (20 USC §1092) the HCSO shall provide CAMPBELl with copies of all
2
060115 HC BOC Page 32
calls, daily reports, or any other information gathered by the HCSO relating to the
Coverage Area.
G. Part-time work. No part-time employees of the HCSO shall perfonn under
this Contract without the permission of CAMPBELL. CAMPBELL may employ HCSO
Deputies and Campbell Deputies to work off-duty for special events at CAMPBELL,
including but not limited to sporting events, commencements, graduations, and
concerts. While perfonning in an off-duty capacity, the deputy will receive
compensation on the current University pay scale for the related special event.
H. Emergency needs. If due to excessive sickness or other unforeseen
circumstances, the five assigned Campbell Deputies can not provide the required level
of service to the Coverage Area (hereinafter the "full complement"), the HCSO shall
assign additional deputies to serve as Campbell Deputies until the assigned Campbell
Deputies are back to a full complement. Any deputies so assigned by the HCSO shall
be paid on the basis of an agreed upon rate between the parties, which shall be
detennined on an annual basis on the anniversary of the date of this agreement.
I. Selection of Campbell Deputies. CAMPBELL shall be permitted to decline
the assignment of a deputy as one of the Campbell Deputies by providing to the HCSO
in writing a valid basis therefore. which shall be a confidential communication to the
Harnett County Sheriff or his designee.
2. PAYMENT FOR LAW ENFORCEMENT SERVICES
A. HCSO Employees. Unless otherwise stated herein, the Campbell Deputies
shall at all times be full-time employees of the HCSO which shall be responsible for the
payment of the salaries, benefits, and the administration of benefit and personnel
services for the Campbell Deputies. The Campbell Deputies shall be entitled to the
same compensation and benefits of other deputies of equal rank, seniority, and similar
law enforcement responsibilities within the HCSO.
B. Costs of CAMPBELL. In exchange for the COUNTY the Campbell Deputies
and the law enforcement services to be rendered, CAMPBELL shall pay to the
COUNTY all costs and personnel benefits for the Campbell Deputies, which shall
include but not be limited to the following:
3
060115 HC BOC Page 33
1. Any salaries and benefits that the COUNTY would expend for current full-
time employees;
2. Any costs for uniforms, weapons, equipment (except motor vehicles),
materials, supplies and training;
3. Any other additional costs that the COUNTY may have due to these such
as increased liability, workers compensation or other insurance charges; and
4. Reimbursement to the COUNTY of fuel purchased by Campbell Deputies
utilizing the County issued WEX Fuel card issued by HCSO to vehicles while
providing law enforcement services to Campbell and the Buies Creek area as
shown on Exhibit" A ", and reimbursement to the County for maintenance of
motor vehicles for use by the Campbell Deputies.
5. Prior approval by the Vice President for Student Life or his/her designee
is required for any equipment purchases in excess of One Thousand Dollars
$1,000.00.
C. Payment by CAMPBELL. The COUNTY shall i_nvoice CAMPBELL for the
costs and expenses of law enforcement services provided Campbell Deputies as set
forth herein on a monthly basis with said invoice payments to be paid by CAMPBELL
and forwarded to the County Finance Office in a timely manner.
3. TERM.
This Term of this Contract shall be for three (3) years to be effective beginning at
12:00 midnight on June 1, 2015, and shall extend through May 31, 2018. This Contract
shall automatically renew for an additional Renewed Term of three (3) years unless
either party shall give written notice to the other of its intent to terminate this Contract at
least ninety (90) days prior to the end of this Term or a Renewed Term.
4. INDEMNIFICATION
A COUNTY shall indemnify and hold harmless CAMPBELL, its trustees,
officers, employees, and agents, from any and all liability and claims, actions or causes
of action, demands, damages, costs, judgments, expenses, liabilities, attorneys' fees
and legal costs, injunctive or declaratory relief, of any kind or character, including,
without limitation, claims to recover damages for excessive force, violation of the right to
personal security, deprivation of medical care, illegal and unreasonable search and
4
060115 HC BOC Page 34
seizure, false imprisonment, false arrest, illegal detention, malicious prosecution,
violations of the United States and North Carolina Constitutions, abuse of process,
negligence, violation of North Carolina or federal law, assault, battery, intentional and/or
negligent infliction of emotional distress, claims under 42 U.S.C. §1983 or 42 U.S.C.
§1988, use of force, violation of due process or equal protection rights, personal
injuries, pain and suffering, emotional distress, loss of consortium, cruel and unusual
punishment, deliberate indifference, negligent training, negligent retention, negligent
supervision, and vicarious liability, caused by or arising out of activities of COUNTY
and/or the Campbell Deputies while performing the law enforcement services required
herein.
B. For the purposes of the indemnification requirements as set forth herein,
COUNTY shall maintain at all times, either through a program of self-insurance, a risk
pool, or a commercial carrier(s) comprehensive general liability insurance covering
property damage, bodily injury, and personal injury, and automobile liability insurance
{including owned, non-owned and leased vehicles and automobiles), in an amount
equal to not less than Five Million and 00/100 Dollars ($5,000,000.00) single limit per
occurrence. COUNTY shall provide CAMPBELL proof of said coverage upon execution
of this agreement, and each year thereafter. COUNTY shall name CAMPBELL as an
additional insured on its policy required herein.
5. GENERAL PROVISIONS.
A This contract or any extension thereof shall be binding upon the assigns and
successors in interest of the parties hereto as fully and to the same extent as if such
assigns or successors had joined in the execution hereof.
B. The parties will cooperate with each other to accomplish and carry out their
respective duties, obligations and commitments hereunder.
C. The terms and provisions hereof may be waived, released, modified or
amended only by the unanimous written consent of the parties hereto.
D. This contract shall be construed and governed according to the laws of the
State of North Carolina. If any provisions of this contract are held to be invalid or
unenforceable, all other provisions shall nevertheless continue to be in full force and
effect
5
060115 HC BOC Page 35
IN WITNESS WHEREOF, each of the parties has caused this Contract and
Agreement to be executed in duplicate originals by its appropriate and duly authorized
and empowered officers the day and year first above written, with an original executed
Contract and Agreement retained by each of the parties.
COUNTY OF HARNETT
:ft "'"" IJ,"' r a... i V'\ , Chairman
Harnett County Bb'ard of Commissioners
ATTEST:
Clerk to the Harnett County Board of Commissioners
NORTH CAROLINA
HARNETT COUNTY
CAMPBELl UNIVERSITY, INCORPORATED
s 0. Roberts
President for Business and Treasurer
I, , a Notary Public of the County and State
aforesaid, certify that , personally came before me this day who being
by me duly sworn, deposes and says: that he is the Chairman of the Harnett County
Board of Commissioners and is the Clerk of said Board, that
the seal affixed to the foregoing instrument is the official seal of Harnett County, that
said instrument was signed by him, attested by said Clerk and the County's seat -a
thereto, all by authority of the Board of Commissioners of said County, anci fh~
________ acknowledged said instrument to the act and deed · · N<!!O. ,l"l"'.IS:!·ff
County.
Witness my hand and official stamp or seal, this
____ ,2015.
Notary Public
My Commission Expires ____ _
........ . ..
060115 HC BOC Page 36
NORTH CAROLINA
HARNETT COUNTY
I, the undersigned Notary Public of the County Harnett and State aforesaid,
certify that James 0. Roberts personally came before me this day and acknowledged
that he is the Vice President for Business and Treasurer of the Campbell University,
Incorporated a North Carolina, non-profit corporation, and that by authority duly given
and as the act of such entity, he signed the foregoing instrument in its name on its
behalf as its act and deed.
Witness my hand and Notarial stamp or seal, this ;? 7+ftay of
@tlf' 1 2015.
Notary Public
My Commission Expires "7'--l{p-ckJf(..r
7
060115 HC BOC Page 37
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Board Meeting
Agenda Item
MEETING DATE: June 1, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Solid Waste Recycling Grant JftY.
REQUESTED BY: Amanda Bader, Director of Engineering and Facilitie~i
. ·I l
REQUEST:
To approve the grant contract with NCDENR in the amount of$30,000.00 to develop a new
convenience site on County surplus property on Ponderosa Road. (Tax ID No. 9566-41-
6276.000) The grant application is attached. There is a local cash match of $7,500.00.
We are also requesting that the Board approve the surplus property for this use. A special
use permit will be required. The special use permit will be on the agenda for the next Board
of Adjustment meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U:\Agenda Item Requests\15.06.01 Solid Waste Recycling Grant Ponderosa Road.doc
1 of 1
Page
060115 HC BOC Page 39
Harnett
COUNTY
Engineering and Facilities Management
P.O. Box 2773 910-814-6156
200 Alexander Drive 910-814-8263 fax
NORTH CAROLINA Lillington, NC 27546 www.harnett.org
February 26, 2015
Mr. Joseph Fitzpatrick
Division of Environmental Assistance and Outreach
North Carolina Department of Environment and Natural Resources
1639 Mail Service Center, Raleigh, NC 27699-1639
RE: 2015 Community Waste Reduction and Recycling Grants
RECYCLE JOHNSONVILLE!
Dear Joseph and Selection Committee:
We are pleased to submit a proposal for the 2015 Community Waste Reduction and Recycling Grants.
Harnett County would like to increase our recycling efforts in the Johnsonville area of the County.
Project Title: RECYCLE JOHNSONVILLE!: Harnett County's effort to increase recycling in the western part
of the county.
Applicant Contact Information: Harnett County Solid Waste
Amanda Bader, PE, County Engineer
P.O. Box 2773
Lillington, NC 27546
Phone No. 910-814-6004
Fax No. 910-814-4041
Harnett County Tax ID: XXXXX0306
Date of Proposal Submittal: February 25, 2015
General Requirements: Attachments 1, 2 and 3
Written statement certifying that only NC Solid Waste Disposal Tax Proceeds are used only for solid
waste management purposes and a description of how proceeds are used {Attachment 1).
Written statement indicating that the applicant has recycling services available at the key government
buildings and a list of materials collected {Attachment 2).
Written statement indicating that the applicant has a recycling program for spent fluorescent bulbs and
thermostats containing mercury generated from public buildings {Attachment 3).
Project Description:
Harnett County is seeking a standard project grant. Harnett County is looking to expand its service area
for recycling efforts and to improve the quality of our recycling convenience centers. We plan to
accomplish with the opening of a new expanded, manned convenience site in Western Harnett County.
The Johnsonville site will serve as the prototype for our expanded convenience centers. Harnett County
provides convenience centers at four locations as well as at both landfills.
strong roots • new growth
060115 HC BOC Page 40
Mr. Fitzpatrick
Page 2
There is an existing site on Brooks Mangum Road that is leased by the county. The site is cramped, not
user friendly for residents and there is no room for expansion of the site. This site is our highest volume
site, and there is poor circulation of vehicles within the site which creates long queues along Brooks
Mangum Road.
The new site, which is county owned, will offer the collection of white goods, tires, electronics,
commingled recyclables, clean shingles, clothing, antifreeze, motor oil, oil filters and cooking oil. The
geometry of the new site allows us to have a long driveway for better vehicle circulation.
Currently, the landfills are the only location that white goods, tires and electronics are collected. This
site has the potential to significantly increase diversion of materials for this region of the County.
The western Harnett area is rapidly growing and this would allow us to accommodate more volume at
the new site. It will also be more convenient for residents to use this facility for electronics recycling,
shingles, white goods and tires. Cooking oil, Motor Oil, and anti-freeze will be new additions to the
County's recycling program.
We are requesting infrastructure to establish the site that will also house one recyclables compactor
that will be purchased using CCCRC grant funds. The infrastructure we would like to request through
the 2015 CWRAR Grant includes road construction, site improvements, electrical work for compactor,
fencing, site attendant hut, a special waste canopy and signs. The special waste canopy will house
electronics, used cooking oil, motor oil and filters. The project will continuously serve the community.
There are no municipalities in the western portion ofthe county and we are trying to make recycling
more convenient for residents.
Project Timeline: The following schedule assumes a start date of July 1, 2015.
• December 1, 2015: All equipment installed at site and is operational.
• June 30, 2016-Submit Grant Final report to DEACS.
strong roots • new growth
060115 HC BOC Page 41
Mr. Fitzpatrick
Page 3
Project Budget:
Description State Grant Applicant Project Total
Award Cash Match
Electrical for Recycling $2,000 $0 $2,000
Compactor
1-40 CY container for tires $0 $5,000 $5,000
1-canopy for Special Waste $3,000 $0 $3,000
Collection
Concrete pad for Recycling $17,500 $0 $17,500
Compactor & Special Waste
Stone and fencing $0 $2,500 $2,500
Motor Oil Tank $3,000 $0 $3,000
Anti-Freeze Tanks $3,000 $0 $3,000
Sign age $1,500 $0 $1,500
Total $30,000 $7,500 $37,500
We appreciate your consideration and look forward to responding to any questions or comments you
may have.
Sincerely,
Amanda L. Bader, PE
County Engineer
Attachment 1: NC Solid Waste Disposal Tax Proceeds Certification
Attachment 2: Government Building Recycling Services Certification
Attachment 3: Government Buildings Fluorescent Bulb Certification
strong roots • new growth
060115 HC BOC Page 42
Board Meeting
Agenda Item
MEETING DATE: June 1, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Discussion of Bids and Award of Construction Contract for 42 MGD Water
Treatment Plant Upgrade
REQUESTED BY: Steve Ward, Director
REQUEST:
This is a formal request for the Board to award a constructon contract for the 42 MGD Water
Treatment Plant Upgrade to Temple Grading & Construction Company from Lillington, NC
in the amount of$299,736. This work is secondary to the main construction and consists of
the construction of a wastewater force main from the water treatment plant to the North
Harnett Wastewater Treatment Plant for the purpose of sludge removal. A copy of the
discussion of bids and recommendation of award from the engineer is included for your
review. Please place this item on the consent agenda at the next available Board meeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hcfilel\Puusers\sward\My Documents\ Water Treatment Plant Expansion 42 MGD Project\Sludge Line Discussion of Bids-
Contract Award Agenda Request 5-15-15.doc Page 1 of2 060115 HC BOC Page 43
MBD CONSULTING ENGINEERS, P.A.
May 8, 2015
Mr. Ben 1\uesmeyer
Harnett County Department of Public Utilities
PO Box lll9
Lillington, NC 27546
RE: Harnett County \VTP Sludge Line
Discussion and Recommendation of Award
MBD Project 1\o. 34023/400
Dear Ben:
The following information is a discussion of the solicitation for bids for the Harnett County \VTP Sludge Line.
Scope of Contract for Construction
The project entitled Harnett County \VTP Sludge Line includes the construction of a 6 inch forcemain from
the water treatment plant site to the North Harnett \VWTP where it discharges into the sludge lagoon. The
construction includes a bore and jack under the railroad, a directional bore under US Hwy 421 and a bore and
jack under the traffic circle on Duncan Street.
There is a portion of the project that was bid as a part of the \Vater treatment plant project that was recently
bid and awarded to State Utilities. The water plant project included the pump station and a segment of force
main that was located inside the plant site and extended out to Duncan Street.
304830
Bid Solicitation
The project was advertised in the Raleigh News and Observer on March 26th, 27th and 29th for bids due on
April23, 2015. The project was also advertised in bulletins from Dodge Plan Room and IsqFt Plan Room. Three
bid packages were sent to contractors and suppliers and three addenda were issued during the advertising
period. The "Harnett County, Minority-Owned, Woman-Owned, Disadvantaged Owned, Outreach Plan and
Guidelines" was included in the Contract Documents which required executed documentation with the bid
detailing the Contractor's efforts and results in recruiting minority participation for the project.
Engineer's Cost Opinion
The Engineer's Cost Opinion for this portion of the project included all of the work that was not included with
the water treatment plant project and included 7500 If of pipe, bore and jack, directional bore, pavement
replacement, air relief valves and appurtenances was $305,000.
l\1BD Consulting Engineers, P.A.
1300 Second Ave, Ste. 211 Conway, SC 29526 p.84 3-488-0124 £.84 3-488-0129 060115 HC BOC Page 44
;-..1r. Ben Nuesmeyer
;-..1ay 8, 2015
Page 2
Bid Results
Bids for the Harnett County \VTP Sludge Line project were received on April 30, 2015 by the Harnett
County Department of Public Utilities and publicly read aloud.
At the time of the bid opening, three bids were received on this project ranging from a low bid of
$299,736.00 to a high bid of $431,712.00. The low hid was submitted by Temple Grading&: Construction
of Bunnlevel, 1'\orth Carolina.
\\'chaw reviewed the hids and the scope of work for the project and feel that the bids arc reflective of
the work involved for the construction of the Harnett County WTP Sludge Line project. We therefore
recommend that the project be awarded to Temple Grading & Construction for a total amount of
$299,736.00. Copies of the Certified Bid Tabulations are attached.
Project Operational Considerations
Installation of the sludge line will reduce operational costs at the water treatment plant. The line will
transfer the sludge generated by the water treatment plant process to the sludge lagoon at the North
Harnett WWTP and eliminate the need to pump and haul sludge from the water treatment plant.
Project Budget
V\'e recommend the following project budget for the completion of the Sludge Line:
Temple Grading
Design and Bidding
Construction Management
Contingency 5°;b
Total
Summary
$299,736.00
$ 22,500.00
(Included in WTP CM)
$ 15,000.00
$337,236.00
It is our opinion that the project was well advertised to the construction industry. The bids were also
representative of the work to be completed based upon the number of bids and the consistency of the
bids. It is our recommendation that the project be awarded to Temple Grading & Construction as the
lowest responsive, responsible bidder for the project.
\Ve appreciate the opportunity to \vork with Harnett County. If you have any questions or comments,
please contact me.
Sincerely,
MBD Consulting Engineers, PA
Joseph W. McGougan, PE
MBD Consulting Engineers, P.A.
1300 Second AYe, Ste. 2ll Conway, SC 29526 p.843~488~0124 f.843A88-0l29
060115 HC BOC Page 45
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BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the 531 Public Utilities Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431.90-32 Water Plant Upgrade $337,236.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-0000-399-00-00 Fund Balance Appropriated $337,236.00
EXPLANATION: To set up line for Temple Grading bid and award for 42 MGD Water Treatment Plant Expansion
Project
Finance Officer (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
J 2015.
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 47
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the PU1501 42 MGD Water Plant Expansion Capital Project, Department of Public
Utilities, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT I AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
NEW ~ Temple Grading $299J36.00
545-9100-431-45-30 Design and Bidding/Engineering $22,500.00
545-9100-431-45-80 Contingency $15,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
545-0000-389.50-00 Public Utilities $337,236.00
EXPLANATION: Bid and award to Temple Grading.
oe{artmentHead (date) Finance Officer (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
J 2015.
Jim Burgin, Chairman
Harnett County Board of Commissioners
060115 HC BOC Page 48