07082014M
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, July S, 2014, at 7:00 p.m.
in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Buddy
Maness, Council Members N. Carnell Robinson, Frank McLean, Chuck Turnage and Billy Barfield.
Also present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Finance
Director Drew Holland, Public Works Director Billy Addison, Public Utilities Director Dean Gaster,
Chief Building Inspector Steven King, Planning Director Samantha Wullenwaber, Police Chief
Jimmy Pope, Human Resources Director Anne Thompson, Recreation Director Perry Hudson,
Librarian Mike Williams, City Engineer Michael Goliber, City Attorney P. Tilghman Pope, City
Clerk Debra West and Daily Record Reporter Keilah Goff.
Absent: Council Member Billy Tart
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain Reverend Roy Johnson to give
the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Robinson and seconded by Council Member Barfield to adopt the July 8, 2014
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
Mayor Harris recessed the Council meeting and opened Public Hearings at 7:12 pm.
PUBLICHEARINGS
Conditional Use Permit CU -03 -14
Good News Mission Revival Center
PIN #1516 -97- 1255.000 & 1516 -97- 0310.000
310 E. Townsend Street
Mayor Harris stated that this is a request for a Conditional Use Permit [Zoning Ordinance Article IX
Section 221161 (3) (c)] from Good News Mission Revival Center. The conditional use will allow the
operation of a child care center at 310 E. Townsend Street.
The proposed child care center would be located in the rear of the building of an existing church.
This Public Hearing is the opportunity for the Council to hear sworn testimony and receive specific
evidence from the public to include any party for or against the request. During the deliberation for
decision, questions may only be asked to clarify previous testimony.
The public hearing was duly advertised on June 24`", July 1" & July 8th, 2014
Mayor Harris yielded to City Attorney Pope.
City Attorney Pope introduced CU 03 -14 a request by Good News Mission Revival Center for a
Conditional Use Permit to allow for the operation of a child care center at 310 E. Townsend Street. The
hearing on this matter is judicial in nature and will be conducted in accordance with special due process
safeguards. Attorney Pope asked that all persons who wish to testify in this case, approach the podium to
be sworn or give their affirmation.
Swearing -In:
City Attorney Pope administered oaths to:
Planning Director Samantha Wullenwaber
Applicant Andoria Williams
Explanation of Proceeding
Attorney Pope explained that testimony will first be given by City Planning Director Samantha L.
Wullenwaber, then from the applicant and their witnesses, and then from opponents to the request. Parties
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may cross - examine witnesses after the witness testifies when questions are called for. If you want the
Council to see written evidence, such as reports, maps, or exhibits, the witness who is familiar with the
evidence should ask that it be introduced during or at the end of his or her testimony. Reports from persons
who are not present to testify will not be accepted. Attorneys who speak should not give factual testimony
but may summarize their client's case. Before beginning your testimony, please clearly identify yourself for
the record.
City Attorney Pope opened the hearing on Case #CU 03 -14 Conditional Use Permit Application and asked
for testimony from City Planning Director Samantha Wullenwaber.
Testimony from the Planner
Planner Wullenwaber asked that the documents contained behind tab #10 in the City Council packet which
includes the conditional use application, Planning Department staff report, statement of justification from
the applicant, maps and all other material be entered as evidence. (A copy of these documents entered as
evidence for Case #CU 03 -14 Conditional Use Permit is incorporated into these minutes as Attachment
#1).
Planning Director Wullenwaber stated that this conditional use request is to allow a child care center or day
care center at 310 E. Townsend Street. This property is currently a church and the daycare would be in the
buildings located behind the sanctuary. The church is located on two lots and that is why there are two PIN
numbers. The back building square footage is approximately 3100 sq. ft. Currently there are approximately
twelve parking spaces, which is not enough parking for the proposed use. Per the City of Dunn Code of
Ordinances one parking space is required per six person capacity. The applicant proposes to have 51 -100
children; which would require between 8 -17 parking spaces. If there were a capacity of 100 children they
would be required to have at least 17 parking spaces. Depending on the number of children and teachers
they have in the facility would determine the number of parking spaces required. This number will not be
able to be determined until the fire inspector and building inspector create an occupant load for the child
care facility. All required parking spaces will have to be paved according to the ordinance. Everything
around this site is zoned residential; to the east is Codrington Park, another daycare facility on City
property and the Hamett Training School Project and to the west, north and south is residential. This area
is identified as residential as well as governmental and institutional on the 2030 Land Use Plan. Municipal
services are available to the property since this is an existing church; this will be an additional use in
addition to the church. The entrance is onto E. Townsend Street. They will require 8 -17 parking spaces so
with 100 children, there would be a requirement of 17 spaces. All required parking spaces will have to be
paved according to the ordinance.
The planning department suggests the following conditions:
1. All required parking shall be paved.
2. All state, county and local requirements shall be met (department of social services, building
code standards, fire code standards, planning and zoning requirements, etc.).
3. Provide a copy of the child care application submitted to the Department of Social Services.
4. Adequate accessibility to the entrance /exit of the child care facility to include but not be
limited to a sidewalk of approved material from the parking lot to the entrance /exit door.
5. If there will be a `drive -thru' drop off, the traffic flow shall be designated through signage or
pavement markings.
Planner Wullenwaber stated that if the Council would like to place the above conditions upon the
conditional use permit, the applicant must agree to those conditions.
At the end of the City Planner's testimony, Attorney Pope asked if there were any questions of the City
Plannerfrom the Council.
Council Member Robinson stated that he went by the property today and there appears to be adequate space
for parking and asked Mrs. Wullenwaber if she foresaw any problem with them developing the parking.
Mrs. Wullenwaber responded she does not and the church actually owns additional parcels around the
church so they have plenty of room to provide parking. If the use is approved, they will have to meet ADA
requirements as far as access from the parking spaces to their entrance and exit doors.
Council Member McLean stated that he also visited the site and asked the surrounding residents if they
were opposed to this child care center and none were.
Mayor Pro Tern Maness asked Mrs. Wullenwaber if the recommended conditions as stated above are
required by the code. She responded that #1, 2 and 4 are required by City code or ADA but #3 and 5 are
not.
Mayor Harris asked Mrs. Wullenwaber if there was any requirement for the applicant to sign up with social
services and/or with the County Health Department and/or any other system in order to operate a day care
center. Mrs. Wullenwaber responded yes, they will be required to have an application with the Department
of Social Services with the State. There are stringent criteria for day care centers.
Mayor Hams asked Ms. Wullenwaber if it is the City's responsibility to make sure the applicant is in
compliance with the day care center requirements. Mrs. Wullenwaber responded no.
Mayor Harris asked Ms. Wullenwaber if it is the City's responsibility to make sure the applicant has
coordinated with certain agencies to be in compliance with opening a day care center. Mrs. Wullenwaber
responded that she wanted to make sure she had on file, the applicant's official plan so she can verify that
they will only have 51 -100 children. Mayor Harris asked Mrs. Wullenwaber if the enforcement of this lies
M4.
with social services. Mrs. Wullenwaber responded yes, social services will enforce issues such as the
requirement to have a four foot high fence for the playground enclosure as well as other things that social
services will enforce. She added that the Building Inspector and Fire Inspector will also inspect the
building.
Mayor Harris asked Mrs. Wullenwaber if the teacher /caretaker ratio is a responsibility of social services.
Mrs. Wullenwaber responded yes.
Council Member Robinson stated that it appears that the only role of the City is to grant the conditional use
permit based on those conditions; all oversight is handled by other agencies just like other daycares in
town. Mrs. Wullenwaber agreed that this is merely the use.
Mayor Pro Tern Maness asked Mrs. Wullenwaber who sets the occupancy. Mrs. Wullenwaber responded
the Fire Inspector and she thinks they will work with social services. Mr. Maness asked Mrs. Wullenwaber
if this inspection will be done in conjunction with the parking requirement. Mrs. Wullenwaber responded
yes, they can work with them on that because they may not have as many children as they have proposed.
Council Member Turnage asked Mrs. Wullenwaber if there are two different occupancy rates; one for the
daycare and one for the church. Mrs. Wullenwaber responded she cannot answer that question but she
would assume so.
Council Member Barfield stated that for a matter of information, the church owns the lot to the left and if
not, they could not get to the back side for rescue or fire. He did visit the site.
Mayor Harris asked Mrs. Wullenwaber how long has the church been in operation. She responded she did
not know but the applicant can respond. Several Council Members responded they have been in operation
for a long time.
Attorney Pope asked if there were additional questions of the City Planner. None were heard.
Attorney Pope asked for testimony from the Applicant /Proponents.
Applicant Andoria Williams, 100 Wood Ridge Drive (Rollingwood Complex), Dunn, NC stated that she
will be the Director of the Good News Mission Revival School Day Care and she is requesting approval for
the conditional use permit for the childcare facility. The church was built in 1980. She hopes to provide a
safe and educational learning environment for the children. The Council will have their full cooperation in
taking care of any codes or regulations set by the City as well as the State.
Attorney Pope asked the Council if they had questions of the applicant /proponents.
None were heard.
City Attorney Pope asked Ms. Williams if she would agree to the following conditions suggested by City
staff:
1. All required parking shall be paved.
2. All state, county and local requirements shall be met (department of social services, building code
standards, fire code standards, planning and zoning requirements, etc.).
3. Provide a copy of the child care application submitted to the Department of Social Services to the
City Planning Department.
4. Adequate accessibility to the entrance /exit of the child care facility to include but not be limited to
a sidewalk of approved material from the parking lot to the entrance /exit door.
5. If there will be a `drive -thru' drop off, the traffic flow shall be designated through signage or
pavement markings.
She responded yes, she would agree to all of the above stated conditions suggested by City staff.
City Attorney Pope entertained questions from other parties for the applicant /proponents. None were
heard.
Testimonyfrom Opponents
None were heard.
Attorney Pope entertained further questions from the City Council members for the applicant, proponents,
opponents, or for the planner or other sworn persons. He explained that once the public hearing is closed,
the only questions that the Council may pose to the applicant, proponents or opponents shall be for
clarification. No new evidence can be introduced after closing the public hearing. Any additional
conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask
the applicant ifhe /she will voluntarily place the condition upon his /herproperty at this time.
City Attorney Pope entertained further questions from the Council.
Mayor Harris asked Attorney Pope if there are any requirements for the appropriate insurance on the
building for the children and staff working at the location. Attorney Pope responded that at this juncture,
there is not as it relates to the conditional use permit application process; however he would think there
would be state requirements in order to obtain a license as a daycare facility but there is nothing in the City
Code that would require it.
Council Member Robinson stated that when they talk about the paved parking and the sidewalk, he
questions if those requirements have been placed on other daycares in this area. He added that every
daycare does not apply for a conditional use permit but he remembers the Head Start Daycare on City-
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owned property and he doesn't recall any marked parking spaces in front of that building and there is no
sidewalk. Although he thinks for safety, it is a good condition to place there, it seems a bit much when
they have the same basic type business operating on City property and they don't meet those standards.
City Attorney Pope responded that because this is a new use of an existing facility, it has to be brought up
to code and the code requires paved parking and paved access to the entrance and exit areas and that is why
Planner Wullenwaber and staff has suggested that as a condition as it would be required by code even if the
Council doesn't place it as a condition in the permitting process. Mrs. Wullenwaber stated that it would be
required by code by the American Disability Act, adding it would be hard to push a child in a wheelchair
through rocks, sand or gravel and she does recall a sidewalk at the Head Start Daycare.
Planner Wullenwaber stated that since this is a change of use, they will have to abide by all the new codes
which are not just City standards but state requirements. Any new building or change of use would have to
be brought up to the current code.
With no further testimony, a motion was made by Council Member Robinson and seconded by Council
Member Barfield to close the public hearing for CU -03 -14 at 7:30 p.m. Motion unanimously approved.
Voluntary Annexation ANX -01 -14
Rooms To Go Distribution Company, LLC
116.271 acres — PIN #1526 -46- 8343.000
901 Rooms To Go Way
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received concerning the question of voluntary non - contiguous annexation of 116.271 acres — PIN #1526-
46- 8343.000 located at 901 Rooms To Go Way and owned by Rooms To Go Distribution Company, LLC.
The public hearing was duly advertised on June 24, 2014.
Mayor Harris asked if there was anyone present who wished to speak for or against ANX- 0 l -14.
Hearing no comments, Mayor Harris closed the public hearing and reconvened the regular meeting at 7:32
p.m.
CONSENT ITEMS
Minutes — Council considered approval of minutes of the June 10, 2014 City Council meeting.
Minutes — Council considered approval of minutes of the June 20, 2014 continued Council meeting.
Minutes — Council considered approval of minutes of the June 25, 2014 continued Council meeting.
Monthly Performance Status Report-HTC — Council considered approval of Status Report for the month of
June, 2014 for the NC Catalyst Grant 12 -C -2476 — Harnett Training School Apartments Project.
Authorizing Bank Resolution - Council considered approving the bank resolution authorizing Finance
Director Richard Drew Holland to execute evidence of debt, checks, drafts, and wire transfers for the City
of Dunn. A copy of Authorizing Bank Resolution (R2014 -13) is incorporated into these minutes as
Attachment #2.
Motion by Council Member McLean and seconded by Mayor Pro Tem Maness to approve all consent
items. Motion unanimously approved.
Mayor Harris yielded to City Manager Autry to introduce and welcome Finance Director Richard Andrew
Holland to the City staff. Mr. Holland previously worked many years for the Town of Holly Springs and is
very familiar with the area.
ITEMS FOR DECISION
Conditional Use Permit CU -03 -14
Good News Mission Revival Center
PIN #1516 -97- 1255.000 St 1516 -97- 0310.000
310 E. Townsend Street
This is a request for the operation of a child care center at 310 E. Townsend Street.
This property is currently zoned R -7; Single Family Dwelling District.
The Planning Board met on July 1, 2014, reviewed the request and asked for comment from the public.
After hearing the request from the applicant and no one present to speak in opposition to the request, the
Planning Board recommended to approve this request.
Motion by Council Member Robinson and seconded by Council Member Tumage to approve CU -03 -14
based on the following findings of fact and conditions:
1. The use requested is listed among the conditional uses in the district for which the application is
made. Per the zoning ordinance Article LYDivision 1 Section 22 -461 (3)(c), the Conditional Use
is listed in the ordinance.
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2. The requested use is essential or desirable to the public convenience or welfare. The requested use
is desirable to the public convenience due to the need for adequate child care in every community.
3. The requested use will not impair the integrity or character of the surrounding or adjoining
districts, nor be detrimental to the health, morals, or welfare. The property and surrounding
property is currently zoned residential. The use of a child care facility at this location, which
currently is a church, will not be detrimental to the health, morals, or welfare of the community.
4. The requested use will be in conformity with the land development plan. The location of this
request is surrounded by residential property, governmental use, a park, and proposed senior
apartments. The issuance of this permit will be appropriate with the anticipated growth pattern of
government and institutional use identified in area two of the 2030 Land Use Plan.
S. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or
are being provided. All facilities are available at this location. But additional structural and
parking improvements shall be made prior to the opening of the child care center.
Plus additional conditions of
1. All required parking shall be paved.
2. All state, county and local requirements shall be met (department of social services, building code
standards, fire code standards, planning and zoning requirements, etc.).
3. Provide a copy of the child care application submitted to the Department of Social Services to the
City Planning Department.
4. Adequate accessibility to the entrance /exit of the child care facility to include but not be limited to
a sidewalk of approved material from the parking lot to the entrance /exit door.
5. If there will be a `drive -thru' drop off, the traffic flow shall be designated through signage or
pavement markings.
Motion unanimously approved.
Consideration of Ordinance to
Extend the Corporate Limits of the
City of Dunn — Voluntary Annexation
Petition ANX -01 -14 Received Under
G.S. 160A -58.1— Rooms To Go Distribution Company, LLC —
116.271 acres — PIN #1526 -46- 8343.000 —
901 Rooms To Go Way
Mayor Hams explained that the Council is being asked to approve an ordinance to extend the corporate
limits of the City of Dunn by the voluntary non - contiguous annexation of 116.271 acres, more or less.
This 116.271 acres, more or less and identified by the Harnett County Registry as PIN #1526 -46- 8343.000
is located at 901 Rooms To Go Way.
This property is owned by Rooms To Go Distribution Company, LLC.
At the June Council meeting, the City Council approved a Resolution Fixing Date of Public Hearing as July
8, 2014 on the question of voluntary non - contiguous annexation of this property.
Motion by Mayor Pro Tern Maness and seconded by Council Member Barfield to adopt an ordinance to
extend the corporate limits of the City of Dunn by voluntary non - contiguous annexation of Rooms To Go
Distribution Company, LLC (116.271 acres, more or less — PIN #152646- 8343.000). Motion
unanimously approved. A copy of Annexation Ordinance (02014 -12) is incorporated into these minutes
as Attachment #3.
Amendment to the Resolution
Authorizing the Filing of an
Application for Approval of a
Financing Agreement Authorized by
North Carolina General Statute 160A -20-
Tyler Park Phase 2 PARTF Improvements
Manager Autry explained that the Council is being asked to amend Resolution R2014 -10 adopted on June
10, 2014 entitled "Resolution Authorizing the Filing of an Application for Approval of a Financing
Agreement Authorized by North Carolina General Statute 160A -20" to reflect the appropriate tax rate
equivalent to meet the sums to fall due under the proposed contract to 1 cent per $100 valuation and not 3
cents per $100 valuation as stated on R2014 -10. The 3 cents valuation was based on combining the debt of
Phase 1 with Phase 2 and since the June meeting and after talks with the LGC, it was determined that each
Phase should be financed separately thus resulting in the decreased valuation. Phase 2 would consist of
borrowing $700,000.
Phase 1 of this project is complete and Phase 2 construction will begin in August, 2014.
Motion by Council Member Barfield and seconded by Council Member Turnage to adopt the Amendment
to the Resolution Authorizing the Filing of an Application for Approval of a Financing Agreement
Authorized by North Carolina General Statute 160A -20 — Tyler Park Phase 2 PARTF Improvements.
Motion unanimously approved. A copy of the Amendment to R2014 -10 is incorporated into these
minutes as Attachment #4.
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Amendment to the
Capital Project Ordinance -
Tyler Park Renovations
Manager Autry explained that the Council is being asked to amend Ordinance 02012 -06 adopted on May
8, 2012 entitled "Tyler Park Renovations Capital Project Ordinance" to reflect the appropriations and
revenues necessary to complete this project.
Phase 1 of this project is complete and Phase 2 construction will begin in August, 2014. The Capital
Project Ordinance will take the place of an annual budget ordinance, because it is not part of our recurring
operations and expenditures, and will continue for the life of the project.
Manager Autry explained that in 02012 -06, it was projected that the total cost for Phase 1 and 2 would be
as follows:
$1,883,000 - Construction
$ 273,500 —Administration
$ 93,500 - Contingency
$2,250,000 — Total Project cost for Phase 1 and Phase 2
Manager Autry explained that since the completion of Phase 1 and receiving the low bid for Phase 2, the
Construction amount is being amended to $2,120,000 with Administration and Contingency amounts
remaining the same. With the amendment, the total project cost is now $2,487,000.
Manager Autry explained that cost over -runs for Phase 1 included lighting, poles, PA system, signage,
scoreboards, irrigation, storm drainage and excavation of unsuitable soil.
Discussion was held about the additional costs associated with completing Phase 1 and Council Member
Turnage stated that cost over -runs should be reported to the Council in a timely manner.
Council Member Barfield stated that cost over -runs in City projects are astronomical citing the over -runs
experienced in the Downtown Revitalization project.
City Engineer Michael Goliber stated that the parking area was a reconfiguration when the City moved the
location of the tennis courts. Several borings were taken of the tower area and lots of organic material was
found as a result of the park being built in a floodway. It is expensive to dig out those materials and replace
them with suitable material.
The Council asked that all cost over -runs for Phase 2 be presented to the Council timely.
Mayor Harris asked Manager Autry for the amount of private contributions collected thus far for this
project. Manager Autry responded that pledges are just under $13M. In 2012, the City received
$310,450.00; in 2013, the City received $87,705.00 and in 2014, the City has received $6482.00. Invoices
are sent to those who have made pledges prior to the end of the calendar year.
Further discussion was held about the project cost over -runs and the Mayor directed the Manager to
provide the Council with an analysis of the original budget ordinance, bids received, costs for Phase 1,
amount financed, amount received from private contributions and how much has been pledged and then
add Phase 2 to show the Council a recap of the project so they will know where the variances are with this
project.
Mayor Harris asked Manager Autry if two or three tennis courts are proposed to be constructed. Manager
Autry responded two tennis courts; adding that an additional court would cost $64,000 plus an additional
$10,000 to move poles and no one has pledged any monies for naming rights for the tennis courts.
Mayor Harris asked Manager Autry if the City has reserved enough funds to enhance the entrance to the
Veterans Memorial. Mr. Autry responded that is part of the extra $100,000 the City is asking to borrow
above the project cost of $600,000.00.
Mayor Harris asked Manager Autry if the drainage issues raised by Council Member Barfield have been
addressed. Manager Autry responded yes, there is a major drainage improvement, adding that the
contractor for Phase 2 will also make additional improvements.
Motion by Council Member Turnage and seconded by Mayor Pro Tem Maness to approve the Amendment
to Ordinance 02012 -06 "Capital Project Ordinance — Tyler Park Renovations ". Motion unanimously
approved. A copy of the Amendment to 02012 -06 is incorporated into these minutes as Attachment #5.
Council Member Barfield stated that the City still owns adjoining property to Tyler Park that they can rent,
sell or lease for parking.
Authorization to Approve
Installment Purchase Contract with
First Citizens Bank & Trust Company —
Tyler Park Phase 2 PARTF Improvements
The Council is being asked to approve the Installment purchase contract with First Citizens Bank & Trust
Company to finance Phase 2 of the Tyler Park Renovation Project in the principal amount of $700,000.
The interest rate of 2.67% is for a ten (10) year term.
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After submitting a request for proposals to finance Phase I of this project to area lending institutions, the
City Council approved installment financing with First Citizens Bank on August 12, 2012 in the principal
amount of $975,000 at 2.45% for a ten (10) year term. The debt service payment for Phase 1 began in FY
13 -14. The first debt service payment for Phase 2 will begin in FY 15 -16.
Motion by Mayor Pro Tem Maness and seconded by Council Member Barfield to authorize the Installment
Purchase Contract Proposal by First Citizens Bank & Trust Company for Phase 2 of the Tyler Park
Renovation Project in the amount of $700,000 at 2.67% for a ten (10) year term. Motion unanimously
approved. A copy of the Installment Purchase Proposal by First Citizens Bank is incorporated into these
minutes as Attachment #6.
Interlocal Library Agreement
Manager Autry stated that the Harnett County Public Library has received a grant of $59,753.00 to pay for
migration from our existing integrated library system, a commercial product, to an open source integrated
library system called NC Cardinal in North Carolina and in use in other states.
Motion by Council Member Barfield and seconded by Council Member Robinson to authorize the
Interlocal Library Agreement. Motion unanimously approved. A copy of the Interlocal Library
Agreement is incorporated into these minutes as Attachment #7.
Authorization to Renew
Fire Inspection Agreement between the
City of Dunn and Dunn Emergency Services
Manager Autry explained that the current Fire Inspection Agreement between the City of Dunn and Dunn
Emergency Services (DES) expired on June 30, 2014. The Council is being asked to renew this agreement
for an additional five (5) year period. The current agreement adopted June 23, 2009 stated that the City
shall pay DES the sum of $55,000 per year, and adjusted on each one year anniversary of the agreement,
based upon the annual Cost of Living Adjustment (COLA) that the City Council approves for its
employees.
Compensation in the proposed contract states that the City of Dunn shall pay DES the sum of $57,779.00
per year, which shall be adjusted on each one year anniversary of the Agreement, based upon the COLA
that the City Council for the City approves for its employees, if any, which shall be at the sole discretion of
the City Council.
Motion by Council Member Tumage and seconded by Council Member McLean to authorize renewal of
the Fire Inspection Agreement between the City of Dunn and DES. Motion unanimously approved. A
copy of the Fire Inspection Agreement is incorporated into these minutes as Attachment #8.
ITEM FOR DISCUSSION
AND /OR DECISION
Harnett Training School
Campus Project Update
Mayor Harris stated that he and Assistant City Manager Steven Neuschafer have provided the Council with
data relevant to this project since its inception in 2010.
Mayor Harris provided to the Council, a lengthy report of the history and status of the Harnett Training
School Campus Project and summarized the same along with all associated costs. He explained that when
this project is finished, the DCDC will owe the City of Dunn $3.1M ($2M loan borrowed from the bank,
$500,000 USDA grant, $600,000 City funds) which will be repaid out of the cash flow of the project and
presently, the debt service payment projected to be paid annually to the City from the DCDC is averaged to
be around $95,000.
Motion by Council Member Robinson and seconded by Mayor Pro Tem Maness to authorize the Mayor
and City Manager to:
1. Provide any required or necessary documents to CAHEC (Community Affordable Housing Equity
Corporation) in conjunction with DCDC (Dunn Community Development Corporation) and HTS
(Harnett Training School, LLC) for the purpose of meeting the deadline for the financial closing of
the project scheduled for August 4, 2014; and
2. The authority to negotiate in conjunction with DCDC and HTS the terms and conditions and lease
the properties in said project, except the apartment complex and gym, to Central Carolina
Community College (CCCC) for use in their programs and operations; and
3. The authority to issue the notice to proceed in reference to the removal of the hazardous materials
from the properties to the abatement contractor, EHG, Inc.; and
4. The authority to negotiate in conjunction with DCDC and HTS the terms and conditions for the
gym and to lease the gym to the Police Athletic & Activities League (PAL), an independent non-
profit organization or a governmental organization or another non - profit, if required by CAHEC,
in order to proceed with the financial closing for the syndication of the project; and
5. If the North Carolina General Assembly fails to act or does not act in the affirmative for this
project, that the Mayor and City Manager be authorized to provide a contingency fund to CAHEC
or their designee up to $600,000 from the general fund balance as an additional loan to DCDC;
and
6. All the above items are subject to legal review by the City Attorney.
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Motion unanimously approved. A copy of the history and status report of the Harnett Training School
Campus Project is incorporated into these minutes as Attachment #9.
ADMINISTRATIVE REPORTS
Motion by Council Member Barfield and seconded by Council Member McLean to accept the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Dunn will host the 2014 NC Dixie Youth Baseball Majors State Tournament July 25 "— August 3r°
at the Nathan Harris Complex at Tyler Park. Sixteen (16) teams will be competing.
➢ Will present The State of the City on Monday, July 28`" at 12:00 noon at Deborah's Restaurant.
h Crime Stoppers National Night Out Celebration will be held on Tuesday, August 5, 2014 from 6 —
9 pm at Tart Park.
➢ The next regular City Council meeting is scheduled for Tuesday, August 12, 2014 at 7:00 pm.
➢ An open house is scheduled for the comprehensive bicycle plan on Tuesday, July 15" from 5 — 8
pm at the Dunn Community Center, located at 205 Jackson Road. All residents are welcome and
encouraged to drop by the Public Open House to receive information and provide initial input for
the project. Local community staff and project consultants will be available to answer questions
and gather public input. Participants are encouraged to ask questions, share ideas, write and draw
on public input maps, and learn more about future opportunities to stay involved.
Council Member Barfield:
• New carpet has been installed at the Dunn Library.
• The Library will host a magic show at the Stewart Theater tomorrow.
Council Member Robinson:
➢ Congratulated Rasheed Fairley who just graduated from junior college and was accepted to
Midland University to attend school and play basketball.
➢ Thanked PAL Director Rodney Rowland for the amount of work he invests in children in this
community.
With no further business to discuss, a motion was made by Council Member Barfield and seconded by
Council Member McLean to adjourn the meeting at 9:01pm. Motion unanimously approved.
Attest:
�i Q
Debra G. West
City Clerk
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