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0610201452 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, June 10, 2014, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Buddy Maness, Council Members N. Carnell Robinson, Frank McLean, Billy Tart, Chuck Turnage and Billy Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Public Utilities Director Dean Gaster, Chief Building Inspector Steven King, Planning Director Samantha Wullenwaber, Police Chief Jimmy Pope, Human Resources Director Anne Thompson, Recreation Director Perry Hudson, Librarian Mike Williams, City Attorney P. Tilghman Pope, City Clerk Debra West and Daily Record Reporter Keilah Goff. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Floyd Ray, Pastor of Mt. Zion Missionary Baptist Church and vice - president of Midway Area Churches (MAC) to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Robinson and seconded by Council Member Billy Tart to adopt the June 10, 2014 meeting agenda with changes, if any, as listed below. Items Added to the Agenda: • Release of Demolition and Weeded Lot Fees — 804 E. Harnett Street • Additional Advisory Board Application for ABC Board submitted by J. Nowell Smith (Board Appointments) • Additional Advisory Board Application for Library Board, Board of Adjustment and Dunn Housing Authority submitted by Linda James (Board Appointments) Agenda Items Removed: • none Motion carried 4 -2. Ayes Noes Robinson Buddy Maness Tart Chuck Turnage Barfield McLean PUBLIC COMMENT PERIOD Mayor Harris opened the floor for a (30) minute public comment period. Mr. James Clark, 611 N. Wilson Avenue, Dunn, NC stated that he would like to know where the Council stands with regard to the budget and building plans for the old Harnett High School property. Reverend Dennis Manuel, 1101 N. Wilson Avenue, Dunn expressed his gratitude to the Council for their excellent representation during his apostolic ordination on Friday, June 6, 2014. He is grateful to the Council for the confidence they have placed in him to assist the community. Dunn is hometown proud and truly All- America. Hearing no additional comments, the public comment period was closed. Mayor Harris recessed the Council meeting and opened Public Hearings at 7:12 pm. PUBLIC HEARINGS Fiscal Year 2014 -2015 Budget Mayor Harris stated that the public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2014- 2015 budget. The Public Hearing was duly advertised on May 27, 2014. Mayor Harris asked if there was anyone present who wished to speak for or against the proposed FY 2014- 2015 budget. Hearing no comments, Mayor Hams closed the public hearing. 53 Installment Financing — Tyler Park Phase 2 PARTF Improvements Mayor Harris stated that the public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving public comment on whether the City Council should approve a proposed installment financing contract and certain related documents under which the City would obtain financing pursuant to North Carolina General Statutes §160A -20 to finance the cost of renovating Tyler Park Phase 2. The additional amount to be financed for construction of the project is $700,000. The public hearing was duly advertised on May 27, 2014. Mayor Hams asked if there was anyone present who wished to speak for or against this installment financing. Mr. James Clark, 611 N. Wilson Avenue, Dunn, NC stated that he would hope that the Council would divert some funds from Tyler Park to the Police Athletic League (PAL) on the old Harnett High School Campus. Hearing no further comments, Mayor Harris closed the public hearing. Ordinance Amendment OA -06 -14 Chapter 5 - Cemeteries Mayor Harris stated that this is a request to hereby amend the Cemetery Ordinance — Chapter 5, of the City of Dunn Code of Ordinances. This amendment will add new sections and amend existing sections of the Cemetery Ordinance to bring clarity to the code based upon the recommendations of the Dunn Cemetery Board. The public hearing was duly advertised on May 27, 2014. Mayor Harris asked if there was anyone present who wished to speak for or against OA- 06 -14. Hearing no comments, Mayor Harris closed the public hearing. Economic Development Incentive Agreement — Fairfield Inn & Suites Due to a conflict of interest, Mayor Harris yielded to City Attorney Pope to conduct this public hearing. Attorney Pope stated that the public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving citizen comment on a proposed agreement to extend economic development incentives to Dunn Hospitality Ventures, LLC (Dunn Hospitality) which intends to purchase real property in the City of Dunn for the construction and operation of an approximate 56,000 square foot Fairfield Inn & Suites Facility. The proposed economic incentive package will include a monetary incentive to be paid to Dunn Hospitality in the form of a grant of previously paid City of Dunn ad valorem taxes based upon the company's investment in real property, constructed Fairfield Inn & Suites facility and hotel business operating personal property and equipment listed for City of Dunn taxes. This facility project site will include a capital investment of approximately $9.4 million. Eight (8) full -time jobs and approximately seventeen (17) part -time jobs will be created as a result of the operation of this hotel facility. The public hearing was duly advertised on May 27, 2014. Attorney Pope asked if there was anyone present who wished to speak for or against the proposed Economic Development Incentive Agreement for Dunn Hospitality Ventures, LLC. Due to a conflict of interest, Council Member Billy Tart recused himself from discussion or vote of this matter. City Attorney Pope stated that Mayor Harris and Council Member Tart have recused themselves from consideration of this matter due to a conflict of interest by having ownership interest in the entity that has proposed to develop a hotel so neither of them will participate in the debate laterfor vote. Hearing no comments, Attorney Pope closed the public hearing and Mayor Harris reconvened the regular meeting at 7:19 p.m. CONSENTITEMS Minutes — Council considered approval of minutes of the May 8, 2014 City Council meeting Minutes — Council considered approval of minutes of the May 20, 2014 Special Call Meeting/Budget Work Session. Budget Amendments - This item of business was deferred until a date and time specific continued meeting. 54 Monthly Performance Status Report -HTC — Council considered approval of Status Report for the month of May, 2014 for the NC Catalyst Grant 12 -C -2476 — Harnett Training School Apartments Project. Destruction of Municipal Records - Council considered approving the destruction of Library records which have exceeded the required retention time pursuant to the Municipal Disposition Schedule. A list of those records that have exceeded the required retention schedule and approved for destruction is incorporated into these minutes as Attachment 91. Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal Property by electronic means through www.GovDeals.com. Council Member Barfield requested these items be posted on the government channel. A copy of Surplus Resolution (R2014 -09) is incorporated into these minutes as Attachment #2. Motion by Council Member Robinson and seconded by Council Member Barfield to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Adoption of Fiscal Year 2014 -2015 Budget Mayor Harris stated that since there are a few open issues remaining that can significantly impact the FY 14 -15 Budget, the Council will be asked to recess this meeting to June 20, 2014 at 2 pm to adopt the Budget and yielded to City Manager Autry to explain the open issues. Manager Autry explained that the following issues remain open as it relates to adoption of the FY 14 -15 budget: • Projections for bulk water revenues due to Sampson County drastically decreasing their consumption since their implementation of a well system. It is not known if those loss revenues will equate to a 50% reduction in consumption as discussed during the budget work sessions and as proposed in the budget. However, if the percentage is higher, it will create further impact to water revenue projections. • Unresolved communications dispatch issue as it relates to the financial responsibility in transferring this service to the County. He proposed financing this service until January 2015; however, he is awaiting the outcome of a meeting held by the County today for finalization on this matter. • Financing requirement by the Local Government Commission to make the debt service payment for Tyler Park Renovations which previously was thought that Phase I could roll into Phase II to combine financing and make the first debt service payment in FY 15 -16; however the LGC may require a payment for Phase I in FY 14 -15. Motion by Council Member Barfield and seconded by Council Member Robinson to table adoption of the FY 2014 -15 Budget to Friday, June 20, 2014 at 2 pm in the Municipal Building. Motion unanimously approved. Ordinance Amendment OA -06 -14 Chapter 5 — Cemeteries Mayor Harris explained that this amendment will add new sections and amend existing sections to bring clarity to the code based upon the recommendations of the Dunn Cemetery Board. Council Member Barfield stated that proposals are before the Council for adoption; adding that since this board has been meeting, the appearance of the cemeteries has greatly improved. Motion by Mayor Pro Tem Maness and seconded by Council Member Turnage to approve OA- 06 -14. Motion unanimously approved. A copy of Ordinance (02014 -10) is incorporated into these minutes as Attachment #3. Consideration of a Resolution Authorizing the Filing of an Application for Approval of a Financing Agreement Authorized by NC General Statute 160A -20 — Tyler Park Phase 2 PARTF Improvements Manager Autry explained that the Council is being asked to adopt this resolution to authorize the City Manager to file an application with the Local Government Commission (LGC) to finance the cost of renovating Tyler Park Phase 2 PARTF Improvements. Phase 1 of the Tyler Park renovation has a debt service balance of approximately $900,000. Upon approval of Phase 2, the combination of the two phases of this project will be $1.6M which is already accounted for in the proposed FYI 5-16 Budget. This resolution is part of the approval process required by the LGC to finance projects. The fast annual debt payment will be in fiscal year 2015 -2016 and will be reflected in the General Fund operating budget. Mayor Harris explained that the issue with LGC concerns the requirement to pay the debt payment for FY 14 -15. 55 Motion by Council Member Barfield and seconded by Council Member McLean to adopt the Resolution authorizing the City Manager to File an Application with the LGC for approval of a Financing Agreement authorized by NC Genera Statue 160A -20. Motion unanimously approved. A copy of Resolution (R2014 -10) Authorizing an Application with the LGC is incorporated into these minutes as Attachment #4. Consideration of Resolution to Adopt Fairfield Inn & Suites Economic Development Incentive Agreement (Mayor Harris and Council Member Billy Tart recused themselves from deliberation and vote of this issue due to a financial conflict of interest). Mayor Harris yielded to City Attorney Pope. City Attorney Pope stated that the Council is being asked to evaluate and adopt a Resolution and Economic Development Incentive Agreement between the City of Dunn and Dunn Hospitality Ventures, LLC (Dunn Hospitality) whereby the City of Dunn will make appropriations for the purpose of aiding and encouraging the location of a constructed Fairfield Inn & Suites facility and hotel business operating personal property and equipment listed for City of Dunn taxes. This Incentive proposal is a mirror of one passed by the County Commissioners in May and is contingent upon the City Council also approving it. Attorney Pope explained that with Rooms To Go and other projects, the City and County tried to mirror and have a consistent plan for economic development incentives. Also several months ago, an economic development policy was on the agenda and at that time the City did not consider it because the County was trying to finalize a proposal that would be available to any business that meets certain expenditure requirements and job creations. The County has not finalized it yet and continues to work with the Assistant City Manager in conjunction with the development of a permanent standing plan. Attorney Pope stated that this plan is a stand -alone plan that the County worked out for this particular project and has asked the City to concur. Attorney Pope explained that if the certain expenditure requirements are met and certain job creation requirements are met, then the Dunn Hospitality Ventures would receive up to a 50% rebate of property taxes for a period of five (5) years provided that it continues to own and operate the property and is not sold to another entity. Attorney Pope stated that Mayor Harris and Council Member Billy Tart have recused themselves as each of them owns a minority interest in the Dunn Hospitality Ventures, LLC and both could benefit from this agreement if passed by the Council and that is why he is conducting this item of business. Assistant City Manager Neuschafer provided formulas in an exhibit for illustrative purposes to compare the incentives for Dunn Hospitality and Rooms To Go. He explained that for Dunn Hospitality there is a 50% tax rebate for five (5) years. Council Member Tumage asked Mr. Neuschafer what are some of the ideas for future investors coming into Dunn. Mr. Neuschafer responded that he has been working with the new Hamett County Economic Developer to make sure all projects are equal. He anticipates an agreement from the County by the end of the calendar year. Council Member Robinson asked Mr. Neuschafer if he could distinguish the difference between this incentive plan and what the Council has traditionally done. Mr. Neuschafer responded that the Rooms To Go Incentive Agreement included an 80% rebate for ten (10) years with 240 jobs created; adding the larger the investment, the larger number of years included in the rebate. Also an incentive agreement was extended to Champion Hoist in the past. Attorney Pope stated that the County and City have established an Industrial Incentive Agreement whereas the County and City are still working to establish a Commercial Incentive Agreement. Assistant City Manager Neuschafer stated that this Incentive Agreement was established by the County and some of the thresholds used by the County were the same as those he proposed to the Council previously. Motion by Council Member Barfield and seconded by Council Member Robinson to adopt the Resolution to Enter into an Economic Development Incentive Agreement between the City of Dunn and Dunn Hospitality Ventures, LLC (Fairfield Inn & Suites facility). Motion unanimously approved. A copy of Resolution (82014 -11) adopting the Fairfield Inn & Suites Economic Development Incentive Agreement is incorporated into these minutes as Attachment #S. Conditional Use Permit CU -02 -14 Mitchell Smith PIN #1516 -39- 5002.000 1006 W. Cumberland Street (Tabled at 5 -8 -14 CCMtg.) This is a request for a Conditional Use Permit [Zoning Ordinance Article DC Section 22 -461 (6) (e & f)] from Mitchell Smith to operate an indoor commercial recreation facility that will include a boxing/MMA 56 facility and a banquet hall at 1006 W. Cumberland Street. This property is currently zoned C -2; Shopping Center District. Council Member Barfield stated that he still does not agree with granting this permit; adding that some of the findings of fact have not been met. Attorney Pope explained that aside from discussion amongst themselves, if the Council has questions, they can only ask for clarification on matters that were already brought up in the initial public hearing. He added that if the Council approves the permit, they must find all five (5) factors in the affirmative. If the Council finds that either one of the five (5) factors has not been satisfied, then the conditional use permit must be denied. Mayor Harris stated there were three items that were mentioned in the sworn testimony that the Council had questions about when they tabled this issue. Those issues involved adequate parking, occupancy and whether or not a banquet hall would be a suitable operation for that particular facility. Mayor Pro Tem Maness stated that in addition to the issues mentioned by the Mayor, he previously stated during the sworn testimony that he was specifically concerned about the compatibility of this facility with the existing retail operations in the shopping center district. Council Member Robinson and Tumage stated that there were also some questions about the parking Mayor Harris asked Attorney Pope if the Council was in a position to call upon Planning Director Wullenwaber. Mr. Pope responded yes, since all of these issues were part of the initial public hearing they may ask the Planner questions for clarification. Planner Wullenwaber stated that after the May Council meeting, she went out to the site. She added there are 153 parking spaces on this parcel for an approximate 18,000 heated square feet. The storefront proposed for use is 4800 sq. ft. She explained that she calculated parking in two different ways. The first way she used a standard (1) space per 200 sq. ft. because that's what your average retail uses. This first calculation would mean the whole shopping center would only need 90 spaces. Her second calculation took into consideration that the former Ernie's Restaurant is going to be occupied which will require (1) space per 50 sq. ft. If the former Ernie's is approximately 6000 sq. ft., that would equate to 120 parking spaces which takes up a substantial amount of parking spaces for that use. For the boxing facility /recreational uses, the parking ordinance refers to Schedule C which basically says that it's up to the Planning Director. She said that the most similar use in the ordinance for comparison is assembly /non- profit which is calculated at (1) per 100 sq. ft. of assembly area which would require 48 spaces. In calculating required parking spaces, she cannot use anything that says the fire code allows "x" amount of people; she cannot establish parking standards like that, it is used based on the square footage of the building so this building would require approximately 48 parking spaces based on similar uses in the ordinance. If this building requires 48 spaces and the former Ernie's requires 120, then that is a total of 168 parking spaces just for these two occupants and does not include the other existing businesses. Council Member Barfield asked Mrs. Wullenwaber if she could tell the Council about the square footage per seated person in a banquet hall. Mrs. Wullenwaber responded she cannot provide that information because this question relates to the fire code. Planner Wullenwaber explained that the findings of fact contained in the Council's agenda book are examples and can be amended as needed. Mayor Harris asked Assistant Manager Neuschafer if staff was present to address the fire code and capacity of building. Mr. Neuschafer responded if it is permissible, Chief Building Inspector Steven King is qualified to answer the questions. City Attorney Pope stated that for clarification purposes, Mr. King is allowed to answer questions of the Council. Chief Building Inspector Steven King stated that he is a Level III Building and Fire Inspector with the City and he has prepared calculations on the square footage. If this facility is set up as a boxing ring, the calculation is 7 sq. ft. per person with chairs which equates to occupancy of 550 people. The banquet hall use is calculated at 15 sq. ft. per person which equates to 271 people. Standing is 9 sq. ft. per person. With those requirements, the building would have to be brought up to code with a change of use by adding a sprinkler system, bathrooms, etc. The building does not presently have a sprinkler system. Occupancy of the building by fire code standards is determined by the square footage, occupancy classification and the number of people. Anytime the occupancy load is over 300, the building must be sprinkled. Motion by Council Member Turnage and seconded by Council Member Tart to deny CU -02 -14 based on findings of fact #5 not being met. 1. The use requested is listed among the conditional uses in the district for which the application is made. Per the zoning ordinance Article LYDivision I Section 22 -461 (6)(e &J), the Conditional Use is listed in the ordinance. 2. The requested use is essential or desirable to the public convenience or welfare. The requested use is desirable to the public convenience due to the type of indoor commercial recreation that is proposed and the lack ofsuch activities currently in Dunn. 3. The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. The property and surrounding property is currently commercial, office and residential. The boxing facility would be a commercial type facility and consistent with the current uses foot and vehicle traffic. 57 4. The requested use will be in conformity with the land development plan. The location of this request is surrounded by multiple zoning districts. The issuance of this permit will be appropriate with the anticipated growth pattern of commercial use identified in area four of the 2030 Land Use Plan. S. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have NOT been or are NOT being provided. All facilities are not available at this location. Motion carried unanimously to deny. Application for an Owner's Permit to Operate a Taxicab Manager Autry explained that the Council is being asked to review an application for an owner's permit to operate a taxicab within the City of Dunn from Francisco Contreras (Lillington Taxi Service) of 657 Jim Christian Road, Lillington, NC. Mr. Contreras has completed the appropriate application and applicable materials. He has provided a background check and fingerprints which have reported a clean record with no criminal or civil violations. Council Member Barfield asked Mr. Contreras questions relating to the amount of insurance he had, the make of vehicle he will use, the number of years he has been in business, and his background information. Mayor Harris asked Manager Autry if the application is contingent upon approval once all the requirements have been met. Mr. Autry responded yes, all documentation has been reviewed and the Police Chief is aware of the amount of insurance required. All requirements must be met before issuance of the permit. Manager Autry explained that the application process is two -part; the first part which the Council considers for approval, is the Owner's Permit and the second part contains all other documentation reviewed by the Police Chief for completeness and then submitted to the Manager for approval. Motion by Council Member Tumage and seconded by Council Member Robinson to approve the taxicab owner's permit application contingent upon satisfactorily submitting all vehicle information pursuant to the City Code. Motion carried 5 -1 with Council Member Barfield opposing. Authorization to Accept 2014 Brownfields Assessment Cooperative Agreement Assistant Manager Neuschafer explained that a signed application form is required to be submitted to the EPA by July 2, 2014; therefore, the Council is being asked to officially accept the 2014 Brownfield Assessment Cooperative Agreement. The City Council approved a resolution to re -apply for an EPA Brownfields Assessment Grant in the amount of $400,000 at their meeting on October 8, 2013. The City of Dunn has multiple abandoned industrial sites, old gas stations, and other areas with potential hazardous substances and petroleum pollution. This grant would allow for the assessment of those properties and create a plan that would demonstrate precisely what was needed to clean up the site and enable redevelopment. The City of Dunn will hire a consultant to assist in the Grant who specializes in EPA Brownfield Assessment Grants. There are no matching funds required by the City of Dunn. This is a 100% federally funded grant of $400,000 and is designed to work together with the EPA in a timely manner to prevent, assess, and create the opportunity for reuse of abandoned or contaminated properties. It is projected to award the agreement by September 30, 2014 with the project budget period starting October 1, 2014. Motion by Mayor Pro Tem Maness and seconded by Council Member Barfield to authorize 2014 Brownfields Cooperative Agreement including all necessary application forms and documentation to successfully complete the project. Motion unanimously approved. Consideration of Resolution Fixing Date of Public Hearing as July 8, 2014 for Voluntary Annexation Petition ANX -01 -14 Received Under G.S. 160A-58.1 Rooms To Go Distribution Company, LLC — 116.271 acres - PIN #1526 -46- 8343.000 The Council is being asked to approve a resolution fixing date of Public Hearing as July 8, 2014 for voluntary non - contiguous Annexation Petition ANX -0I -14 — Rooms To Go Distribution Company, LLC. This 116.271 acres, more or less and identified by the Harnett Country Registry as PIN #1526 -46- 8343.000 is located at 901 Rooms. To Go Way. This property is owned by Rooms To Go Distribution Company, LLC 0 At the May meeting, the Council adopted a Resolution Directing the Clerk to Investigate Annexation Petition ANX- 01 -14. The Clerk has certified the sufficiency of the petition and has provided a copy of same. Motion by Mayor Pro Tom Maness and seconded by Council Member Barfield to adopt the Resolution Fixing Date of Public Hearing as July 8, 2014 for Voluntary Non - Contiguous Annexation Petition ANX- 01-14. Motion unanimously approved. A copy of Resolution (R2014 -12) Fixing Date of Public Hearing for ANX -01 -14 is incorporated into these minutes as Attachment #6. Board Appointments Planning Board (3 year term) In -town Incumbent Claudell Brown is willing to serve another term and a vacancy still remains for the ETJ. No applications have been received for the ETJ vacancy Motion by Mayor Pro Tem Maness and seconded by Council Member Robinson to re- appoint Claudell Brown to the Planning Board with a term expiring June 30, 2017. Motion unanimously approved. Board ofAdjustment (3 year term) In -town Incumbent Blount Whiteside and ETJ Incumbent Gary Beasley wish to serve another term. An additional in -town vacancy remains on this board. One application has been received from Linda James. Motion by Council Member Robinson and seconded by Mayor Pro Tem Maness to re- appoint Blount Whiteside and Gary Beasley to the Board of Adjustment with terms expiring June 30, 2017. Motion unanimously approved. ABC Board (3 year term) Incumbent Jesse More has served two terms and applications have been received from Alice Judd and J. Nowell Smith III. Motion by Council Member Turnage and seconded by Mayor Pro Tem Maness to appoint Alice Judd to the ABC Board with a term ending June 30, 2017. Motion carried 5 -1 with Council Member Barfield opposing. Library Board (3 year term) Incumbent Gloria Gulledge wishes to serve another term while Incumbent Peter Walter does not. One application has been received from Linda James. Motion by Council Member Barfield and seconded by Council Member McLean to re- appoint Gloria Gulledge to the Library Board of Trustees with a term ending June 30, 2017. Motion unanimously approved. Motion by Council Member Robinson and seconded by Council Member McLean to appoint Linda James to the Library Board of Trustees with a term ending June 30, 2017. Motion unanimously approved. Dunn Housing Authority (Mayoral appointment) (S year term) (Tenant Representative -I year term) As recommended by a letter from the Dunn Housing Authority, Mayor Harris re- appointed Lois Dail with a term ending June 30, 2019 and Charles McNeill as tenant representative to the Dunn Housing Authority with a term ending June 30, 2015. One application has been received from Linda James. Recreation Commission (3 year term) Four incumbents Rodney Warren, Eddy Langston, Shirley White and Dewayne Holmes are willing to serve another term. No applications have been received. Motion by Council Member Barfield and seconded by Council Member Tumage to re- appoint Rodney Warren, Eddy Langston, Shirley White and Dewayne Holmes to the Recreation Commission with terms ending June 30, 2017. Motion unanimously approved. Temporary Blocking of Street W. Carr Street from N. King Avenue to N. Layton Avenue Manager Autry explained that a request have been received from Ms. Teresa A. Myles of 601 N. King Avenue requesting the closing of W. Carr Street from N. King Avenue to N. Layton Avenue on Sunday, June 15, 2014 from 1:00 pm — 8:00 pm to hold a Father's Day Cook Out. Motion by Mayor Pro Tem Maness and seconded by Council Member Barfield to approve the temporary street closing as requested by Ms. Teresa A. Myles. Motion unanimously approved. sZ Temporary Blocking of Street W. Harnett Street from General Lee Avenue to Wayne Avenue School Mayor Hams stated that a request has been received from the Dunn Area Recreation Boosters requesting the closing of W. Harnett Street from General Lee Avenue to the front of Wayne Avenue School on Friday, July 25, 2014 from 4:00 pm — 9:00 pm for the purpose of holding opening ceremonies in hosting the Dixie Youth State Baseball Tournament July 25 — August 2, 2014 at the Nathan Hams Complex at Tyler Park. Motion by Council Member Barfield and seconded by Council Member Tumage to approve the temporary street closing as requested by the Dunn Area Recreation Boosters. Motion unanimously approved. Temporary Blocking of Street E. Harnett Street from N. Lee Avenue to N. Sampson Avenue Mayor Harris stated that a request has been received from Felica Blue to close E. Harnett Street from N. Lee Avenue to N. Sampson Avenue on Friday, July 4, 2014 from 7:30pm — 10:00pm and July 5, 2014 from 3pm — l0pm for the purpose of holding a family reunion. Prior requests for street closure have been approved for the past four years. Motion by Council Member Robinson and seconded by Mayor Pro Tem Maness to approve the temporary street closing as requested by Felica Blue. Motion unanimously approved. Release of Demolition and Weeded Lot Fees — 804 E. Harnett Street Manager Autry explained that this is a request to ratify the release of demolition and weeded lot fees at 804 E. Harnett Street. This property was put up for sale by the County. Attorney Billy Ray Godwin handled the transaction of the sale of this property for delinquent taxes. The City had a demolition fee and a weedy lot fee. The value of the property was less than the total amount of taxes and fees against the property. Mr. Autry stated that to put the property on the tax roll, it is requested to release the demolition and weedy lot fees. It was sold for $3600.00. With the disbursement of taxes to the City and County and other fees, they were able to attach $258.49 toward the weedy lot fee so the City would be releasing a portion of the weedy lot fee and all of the demolition costs for this property. This property is too small for a buildable lot so the gentleman that purchased it will add it to his existing property which adjoins it. Motion by Council Member Robinson and seconded by Council Member McLean to ratify the release of demolition and weeded lot fees at 804 E. Harnett Street in the amount of $3,248.07. Council Member Barfield asked for the amount of weedy lot fees and demolition fees owed to the City. Manager Autry responded $3,500.00. Council Member Barfield stated that Attorney Godwin asked the City to relinquish the demolition and weedy lot fees owed and he can't see the City giving away their fees and Attorney Godwin not relinquishing his fee. The City should not release this lien. Mayor Harris stated that this is not a buildable lot and when it went to public auction, it brought fair market value. Council Member Tart stated that he would not normally agree to do this but this is not a buildable lot and the City would continue to mow it year after year and this will allow it to go back on the tax books. Council Member McLean stated that since it's not a buildable lot, it would continue to be a nuisance and an expense to the City. Motion carried 5 -1 with Council Member Barfield opposing. A copy of the Bill of Costs and Report of Sale is incorporated into these minutes as Attachment #7. ADMINISTRATIVE REPORTS Motion by Council Member Barfield and seconded by Council Member McLean to accept the Administrative Reports. Motion unanimously approved. It was noted that building permit fees were collected from Rooms To Go and Fairfield Inn & Suites. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ City offices will be closed Friday, July 4, 2014 in observance of Independence Day. ➢ The next regular City Council meeting is scheduled for Tuesday, July 8, 2014 at 7:00 pm. ME ➢ Dunn will host the 2014 NC Dixie Youth Baseball Majors State Tournament July 25`h —August 3rd at the Nathan Harris Complex at Tyler Park. Sixteen (16) teams will be competing. Council Member Barfield: ➢ Concern that City lots and the Rail Trail are not being mowed. ➢ Property adjoining Nathan Harris Complex at Tyler Park that is not being utilized by the City needs to be utilized or sold. This property could be used for the extra tennis court. Mayor Pro Tern Maness: ➢ Congratulated Reverend Dennis Manuel on his apostolic ordinance that he and Council Member Robinson attended and he was honored to read a proclamation on behalf of Mayor Harris. He thanked Reverend Manuel for all that he does for the City. Council Member Robinson: ➢ Congratulated the Class of 2014 and thanked them and their parents for getting them to the point of graduation. ➢ Thanked all the Fathers in the area and congratulated them as Father's Day approaches. Council Member McLean: ➢ Privileged to work with a Student of the Year who is graduating with the Class of 2014. ➢ Wished everyone a safe Independence Day. ➢ Attended Veterans Breakfast recently and he appreciates what they have done. As a veteran of the Vietnam War and being discharged with a purple heart, he can relate with what the meaning of being free is. Mayor Harris entertained a motion to recess this meeting until Friday, June 20, 2014 at 2:00 pm. 8:41 p.m. - Motion by Council Member Barfield and seconded by Mayor Pro Tern Maness to recess the meeting until Friday, June 20, 2014 at 2:00 pm in the Dunn Municipal Building. Motion unanimously approved. Attest: Debra West City Clerk CITy � :' COppo99� •: Y= 20� •. AL D4"_ 4&� Mar N. Harris Mayor