02182014MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, February 18, 2014, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Buddy
Maness, Council Members Frank McLean, Billy Tart, Chuck Turnage and Billy Barfield. Also
present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Finance
Director Mark Stephens, Public Utilities Director Dean Gaster, Public Works Director Billy Addison,
Chief Building Inspector Steven King, Planning Director Samantha Wullenwaber, Police Chief
Jimmy Pope, Human Resources Director Anne Thompson, Librarian Mike Williams, City Engineer
Michael Goliber, City Attorney P. Tilghman Pope, City Clerk Debra West and Daily Record
Reporter Tyler Douglas.
Absent: Council Member N. Carnell Robinson
I YV!f1 .%IWeI
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain and East Granville Street Church
of God of Prophecy Reverend Dennis Manuel to give the invocation. Afterwards, the Pledge of Allegiance
was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tern Maness and seconded by Council Member Turnage to adopt the February 18,
2014 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• Consideration to Approve the Bicycle Plan Professional Services Agreement and Work Order No.
1
Agenda Items Removed:
• none
Motion carried 4 -1 with Council Member Barfield opposing.
PRESENTATIONS
Instructor Terry Miller of the North Carolina Justice Academy presented a Traffic Enforcement and
Investigation Certificate to Police Officer II Calvin Dwight Johnson. Mr. Miller stated that a participant
must complete 500 hours of study. Officer Johnson is the 225`h recipient of this certification since
inception of this program in 1990.
Mayor Harris opened the floor for a (30) minute public comment period
Ms. Stephanie Coxum, 737 Carolina Drive, Dunn stated that she is a member of the Dunn Police Athletic
League (PAL) parent advisory board and voiced her concern about the relocation of the children during the
renovation of the PAL facility because at this point, she has been told that there is no temporary location
for them to go.
Ms. Tanisha Holmes, 1305 N. Ellis Avenue, Dunn stated that her children receive help with homework, etc.
from PAL. If kids have nowhere to go, then they will be on the street and she doesn't want to see her
children on the street. She stated that she hopes PAL will find a suitable location to relocate during
construction.
Mr. Christopher H. Pope, 1003 S. McKay Avenue, Dunn stated that budget proposals will be presented to
the Council soon, and he hopes they will give the Dunn Police Department the tools they need to keep the
citizens safe in order to continue to have the best police force for the City of Dunn.
Hearing no additional comments, the public comment period was closed.
With reference to the relocation of PAL during renovations to their current building, Manager Autry stated
_ that he and Chief Pope met today with Mr. Mac McLamb to investigate moving into a temporary site at a
warehouse located behind the IGA on Fairground Road and Ellis Avenue. This warehouse could convert to
classrooms or whatever they may need during the eighteen (18) months of construction before moving back
to the new renovated PAL facility. Moving will begin during the month of March. The City is very
fortunate to be offered this building by Mr. McLamb. Renovations will be extensive to PAL and will last
for approximately eighteen (18) months.
Mayor Harris recessed the Council meeting and opened Public Hearings at 7:16 pm
PUBLIC HEARINGS
Ordinance Amendment OA -01 -14
Chapter 21 (Utilities); Article I; Section 21 -8
Provision for Cut -off Valve
Mayor Harris stated that this is a request to hereby amend Chapter 21 (Utilities), of the City of Dunn Code
of Ordinances; Article I; Section 21 -8.
This amendment will require the installation of a cut -off valve on a water supply line, one (1) inch in
diameter and smaller. This requirement will apply to both new and existing accounts, when a permit for
plumbing (including irrigation) is issued.
The Public Hearing was duly advertised on January 31, 2014.
Mayor Harris asked if there was anyone present who wished to speak for or against OA- 01 -14.
Hearing no comments, Mayor Harris closed the public hearing and reconvened the Council meeting at 7:17
pm.
CONSENTITEMS
Minutes — Council considered approval of minutes of the January 14, 2014 City Council meeting.
Proclamation - Council considered approval of a Proclamation recognizing the month of February as Black
History Month. Council Member McLean read the Proclamation. A copy of Black History Month
Proclamation (P2014 -01) is incorporated into these minutes as Attachment #1.
Tax Release/Refund — Council considered approval of Tax Release /Refund #185. Finance Director Mark
Stephens explained that this personal property tax was coded as being inside the City limits in error and as
a result, a tax refund of $13,845.13 is due. A copy of Tax Release /Refund #185 is incorporated into these
minutes as Attachment #2.
Budget Amendment — Council considered approval of Budget Amendment #8. A copy of BA #8 is
incorporated into these minutes as Attachment #3.
Monthly Performance Status Report-HTC — Council considered approval of Status Report for the month of
January, 2014 for the NC Catalyst Grant 12 -C -2476 — Harnett Training School Apartments Project.
Destruction of Municipal Records - Council considered approving the destruction of Administration and
Public Works Department records which have exceeded the required retention time pursuant to the
Municipal Disposition Schedule. A list of those records that have exceeded the required retention schedule
and approved for destruction is incorporated into these minutes as Attachment #4.
Motion by Council Member Barfield and seconded by Mayor Pro Tern Maness to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Ordinance Amendment OA -01 -14
Chapter 21 (Utilities); Article I; Section 21 -8
Provision for Cut -off Valve
Manager Autry explained that this amendment will revise Chapter 21; of the City of Dunn Code of
Ordinances by adding a Provision for Cut -off Valve.
This amendment will:
(A) Prevent damage to City owned meter cut -off valves by private customers, plumbers, etc.
(B) Decrease call -out events by City employees for customer water cut -off requests.
Manager Autry explained that due to the number of City owned meter cut -off valves that are being
damaged by private citizens, plumbers, etc. attempting to cut off water to a City water account holder; and
due to the number of call -out events by City employees to cut off water to a private account (both during
and after regular business hours), it is recommended that private side cut -off valves be required for new
construction and any renovations to existing plumbing.
Motion by Council Member Barfield and seconded by Council Member McLean to approve OA- 01 -14.
Motion unanimously approved. A copy of Ordinance (02014 -01) is incorporated into these minutes as
Attachment #5.
Consideration of a Resolution to
Convey Property to
Habitat for Humanity
City Attorney Pope explained that this is a resolution to convey % undivided interest of a parcel of property
that is owned jointly with Hamett County, to Habitat for Humanity of Harnett County, Inc.
The City is authorized to convey real property to a not for profit corporation which carries out a public
purpose.
The City of Dunn owns '/z undivided interest (other 1/2 interest owned by the County of Harnett) in that 90'
x 50' parcel of property located at 402 E. Cole Street. The Harnett County Board of Commissioners
adopted a Resolution to donate and convey their %2 interest during a meeting on February 3, 2014.
If the resolution is approved, a 10 -day publishing notice of the proposed action must take place prior to the
disposal of the property.
The City gained partial ownership of this real property through statutory foreclosure for owner's non-
payment of ad valorem taxes.
Motion by Council Member Barfield and seconded by Council Member Turnage to adopt a resolution to
convey the real property located at 402 E. Cole Street, described in Deed Book 1090 at Page 65 of the
Harnett County Registry; Parcel ID No. 02151608330005 to Habitat for Humanity of Harnett County, Inc.
Motion unanimously approved. A copy of Resolution (R2014 -03) conveying the property at 402 E. Cole
Street to Habitat for Humanity of Harnett County, Inc. is incorporated into these minutes as Attachment #6.
Set Budget Retreat Date
FY 2014 -2015
By special invitation from Campbell University to the City of Dunn; the Budget Retreat for Fiscal Year
2014 -2015 is proposed for Friday, February 28, 2014 in the Alumni Room- Marshbanks Hall on the campus
of Campbell University in Buies Creek, NC. Proposed time to convene is 8:30 am. The Budget Retreat
will prioritize goals of the City and how to accomplish them for FY 14 -15 and beyond.
Motion by Council Member Billy Tart and seconded by Council Member Turnage to set the Budget Retreat
date as February 28, 2014 at the location stated above. Motion carried 4 -1 with Council Member
Barfield opposing.
Consideration to Approve the
Bicycle Plan Professional Services Agreement and
Work Order No.1
Assistant Manager Neuschafer explained that before the Council, is the contract for the comprehensive
bicycle plan that was approved by the Council in the selection of Alta Planning + Design group as the
responsible bidder. The proposal for their scope of work was sent and has been reviewed by the Planning
Director and concurred that the scope of work was adequate to meet the requirements of DOT and then sent
to the City Attorney for review. It is before the Council for execution.
City Attorney Pope explained that this professional services agreement may not even require Council
approval for staff to execute it based on prior approvals but when it was sent for him to review, it was two
days before the original Council meeting date last week so it was his recommendation that out of an
abundance of precaution, to allow the Council to approve it although he doesn't know that it is necessarily
required but that was his recommendation due to the timing of coinciding with what was supposed to be the
Council meeting last week. He has reviewed the agreement and it is consistent with the previous approvals
that the Council has already made on two prior occasions in approving the grant and approving the
consultant.
The City Council approved the acceptance of $35,000 from the Community Transformation Grant Project
at their August 13, 2013 meeting to complete a comprehensive bicycle plan. The consultant (Alta:
Planning + Design) was approved by the Council at their January 14, 2014 meeting.
Motion by Council Member Billy Tart and seconded by Council Member McLean to approve the
Professional Services Agreement and Work Order No. 1.
Mayor Harris entertained further discussion.
Council Member Barfield voiced his concern about having something on his desk to vote upon without
prior notice. Mayor Harris stated that the situation with this agenda item is not the lateness of the
presentation because it's been presented before and has been voted on by the Council on previous
occasions and out of caution, the City Attorney recommends the Council to vote on it and it is not being
presented at the last minute. Manager Autry explained that this agenda item was emailed to the Council
yesterday for review.
Motion unanimously approved. A copy of the Bicycle Plan Professional Services Agreement and Work
Order No. I is incorporated into these minutes as Attachment #7.
ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending December
31, 2013:
• As of December 31, 2013, the City had $2.8M in cash in the General Fund and $1.8M in the
Water -Sewer Fund. In December of 2012 the City had $2.8M in the General Fund and $2M in the
Water -Sewer Fund.
• Investment earnings are in the .10 % -.O8% range.
• Building permit fees were $29,577 or 53.78% of budget. Benchmark for this month is 50.00% of
budget.
• Water and sewer revenues were $2,290,417 or 49.79% of budget. Benchmark for this month is
50.00% of budget.
• Average fuel cost in December for unleaded was $2.63 per gallon and diesel was $3.02 per gallon.
The City budgeted $3.15 per gallon.
• Sales tax revenue was $546,167 or 39.29% of budget. Benchmark for this month is 41.67% of
budget.
• Expenditures were 48.72% of budget in the General Fund and 42.55% of budget in the Water and
Sewer fund. The benchmark for this period is 50.00% of budget.
Motion by Council Member Tumage and seconded by Mayor Pro Tem Maness to accept the Financial
Report. Motion unanimously approved.
ADMINISTRATIVE REPORTS
Motion by Council Member Barfield and seconded by Council Member McLean to accept the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ The City Council will hold their Annual Budget Retreat/Planning Session on Friday, February 28,
2014 in the Alumni Room — Marshbanks Hall on the campus of Campbell University in Buies
Creek, NC.
➢ The next regular City Council meeting is scheduled for Tuesday, March 11, 2014 at 7:00 pm.
➢ Mid - Carolina Council of Government has rescheduled their Annual Dinner Meeting to February
27, 2014 at the Sampson County Agri-Expo in Clinton, NC. This was originally scheduled for
January 30, 2014 but had to be cancelled due to inclement weather.
➢ Read a thank -you card from Human Resources Director Anne Thompson thanking the City for
remembering her family during the recent passing of her husband, Jim Thompson.
Acknowledged a thank -you letter received from Albert Dixon thanking the City for participating
in his event relating to pageants.
➢ Ribbon Cutting & Open House for ECU School of Dental Medicine Community Service Learning
Center — Monday, March 24, 2014 at 1:00 pm at 80 Autumn Fern Trail, Lillington, NC. Please let
City Clerk Debbie West know if you plan to attend.
Council Member Barfield:
• Volunteers are needed for the Harnett County Special Olympics.
• Cemetery Advisory Board will meet on Thursday, February 20'h at 8 am at Sherry's Bakery.
Manager Autry:
➢ Bids were opened today for Tyler Park Phase 2 PARTF Improvements and are being evaluated. A
recommendation will be presented at the City Council Budget Retreat/Planning Session on Friday,
February 28, 2014.
With no further business to discuss, a motion was made by Council Member Turnage and seconded by
Council Member Barfield to adjourn the meeting at 7:40 p.m. Motion unanimously approved.
` "il I IIf,,,'
o qNE Cry' -,
GCsp0 Oz
- s
M.1,,k_,0,t
Debra G. West
City Clerk
,�ul �