01142014MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, January 14, 2014, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Buddy
Maness, Council Members N. Cornell Robinson, Frank McLean, Billy Tart, Chuck Turnage and
Billy Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven
Neuschafer, Finance Director Mark Stephens, Public Utilities Director Dean Gaster, Public Works
Director Billy Addison, Chief Building Inspector Steven King, Police Chief Jimmy Pope, Recreation
Director Perry Hudson, Librarian Mike Williams, City Engineer Michael Goliber, City Attorney P.
Tilghman Pope, City Clerk Debra West and Daily Record Reporter Tom Woerner.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and gave the invocation. Afterwards, the Pledge of
Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Turnage and seconded by Council Member Barfield to adopt the January 14,
2014 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
Mayor Harris, City Manager Ronnie Autry and Public Works Director Billy Addison presented a retirement
resolution to Robert Autry, in recognition and appreciation of his 19 years of service to the City of Dunn
Public Works Department. A copy of Retirement Resolution (R2014 -01) recognizing Robert Autry is
incorporated into these minutes as Attachment #1.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Mr. Oscar Aylor, representing Harnett Health System spoke about an event which occurred today when
Harnett Health System and Campbell University announced a new partnership for the training of medical
students /residents beginning this year. This will be the beginning of a long relationship with Campbell
University as they increase their medical student enrollment. Harnett Health is gradually taking steps to
become a teaching hospital. He also spoke of new programs being offered at Harnett Health such as "Sick
on Saturday" whereby Coats Medical Practice will now be open on Saturday and he looks forward to this
expanding to their other medical practices which will cut down on Emergency Room (ER) visits. He also
introduced ER Express which is an on -line service that will allow you to hold a place in line for ER visits;
preventing long waiting periods. He stated that Harnett Heath and Central Harnett Hospitals are presently
treating approximately 200 ER patients per day at each hospital.
Hearing no additional comments, the public comment period was closed.
Minutes — Council considered approval of minutes of the December 10, 2013 City Council meeting.
Monthly Performance Status Report-HTC — Council considered approval of Status Report for the month of
December, 2013 for the NC Catalyst Grant 12 -C -2476 — Harnett Training School Apartments Project.
Motion by Council Member Billy Tart and seconded by Mayor Pro Tern Maness to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Authorization for Police Department to
Accept National Association of Police
Athletic League -
National PAL 2013 Mentoring Grant
Manager Autry explained that the Council is being asked to accept this PAL Mentor Coordinator Grant
from National Association of Police Athletic /Activities League, Inc. for January 1, 2014 through December
31, 2014.
2
This grant is to hire a part-time Mentor Coordinator for 12 months at $9.00 per hour to recruit Mentors and
Mentees (Youth) and connect them together to help the youth and reduce juvenile crime.
The total grant amount is $15,000.00 which includes the coordinator position, training and training
materials. Position $13,464.00, FICA $1030.00, unemployment insurance $134.64, and supplies $371.36.
This is a no match grant.
Motion by Mayor Pro Tern Maness and seconded by Council Member Robinson to authorize the Police
Department to accept the National Association of Police Athletic League Mentoring Grant and approve
Budget Amendment #6. Motion unanimously approved. A copy of BA #6 is incorporated into these
minutes as Attachment #2.
Authorization to Accept
CDBG Economic Development Grant -
Rooms to Go
Manager Autry explained that the Council is being asked to accept the CDBG Economic Development
Grant in the amount of $1M to provide "gap" funding toward public infrastructure costs from existing City
of Dunn infrastructure to the site on Saddlebred Road with I -95 access that Rooms to Go has selected to
locate a 1.1 million square foot shipping/distribution center.
The CDBG Grant of $1M will cover a portion of the total water and sewer cost of $2,498,100
This is a no match grant
Motion by Council Member Barfield and seconded by Council Member Robinson to accept the CDBG
Economic Development Grant — Rooms to Go. Motion unanimously approved. A copy of the CDBG
Grant Agreement is incorporated into these minutes as Attachment #3.
Consideration to Select
Consultant to
Prepare Bicycle Plan
Assistant City Manager Neuschafer explained that the Council is being asked to select an experienced,
qualified and customer oriented consultant to prepare the City of Dunn Bicycle Plan with the funds granted
through the Community Transformation Project — Region 6. The City was awarded a $35,000 grant.
City staff sent out a request for proposals to every vendor listed on the NCDOT Bicycle Plan website,
advertised in the newspaper and posted it on the City website. The following four firms replied:
URS Corporation of Morrisville, NC
HPC; Holland Consulting Planners of Wilmington, NC
ALTA Planning + Design of Durham, NC
JS Lane Company of Wake Forest, NC
The staff evaluated the proposals and scored them appropriately.
The cost of the consultant is covered by the grant up to $35,000. Other costs and staff time will be incurred
by the Planning Department budget.
Mr. Neuschafer explained that the City must have a bicycle plan in place before they can receive grant
funds.
The ALTA proposal demonstrated a superior level of experience with bicycle planning and allocated the
most man-hours of staff time to the project.
Motion by Council Member Maness and seconded by Council Member Billy Tart to approve the
recommended selection of ALTA Planning + Design to prepare the City of Dunn Bicycle Plan. Motion
unanimously approved.
Resolution Authorizing the
City Manager, Assistant City Manager and
Finance Director to Sign
"Requisition for CDBG Funds Form" -
CDBG Economic Development Grant —
Rooms to Go Water /Sewer Project
The Council is being asked to adopt a Resolution authorizing City Manager Autry, Assistant City Manager
Neuschafer and Finance Director Stephens as individuals authorized to sign "Requisition for CDBG Funds
form" on behalf of the City of Dunn for the $1 M Economic Development Grant identified as Grant Number
13 -E -2604 for the Rooms to Go Water /Sewer Project.
This is a requirement of the North Carolina Department of Commerce — Community Development Block
Grant Program.
Motion by Council Member Barfield and seconded by Council Member Billy Tart to adopt the Resolution
Authorizing City Manager Autry, Assistant City Manager Neuschafer and Finance Director Stephens to
sign "Requisition for CDBG Fund s
Development Grant — Rooms to Go
Resolution: (R2014 -02) Authorizing
minutes as Attachment #4.
Set Budget Retreat Date
FY 2014 -2015
form" on behalf of the City of Dunn for the $1M Economic
Water /Sewer Project. Motion unanimously approved. A copy of
"Requisition for CDBG Funds Form" is incorporated into these
The Budget Retreat for Fiscal Year 2014 -2015 is proposed for Friday, February 28, 2014 and Saturday,
March 1, 2014 at the Hampton Inn & Suites, 1989 Eastwood Rd., Wilmington, NC. This Budget Retreat
will prioritize goals of the City and how to accomplish them for FY 14 -15.
Motion by Council Member Barfield and seconded by Council Member Robinson to hold the Budget
Retreat at the Dunn Shrine Center on February 28 and March 1 at no charge to the City of Dunn.
Council Member Barfield stated that all surrounding towns in Harnett County are holding their Budget
Retreats locally noting that the Town of Coats Retreat will be held on -site, the Town of Lillington will hold
their Retreat at Raven Rock, Harnett County will hold their Retreat at Campbell University, the Town of
Angier will hold their Retreat at Raven Rock, and the Town of Erwin will use their own community
building.
Council Member Robinson stated that he seconded the motion for personal reasons and whatever the
Council does, he will try his very best to participate but at this particular point and time, it will be a
problem for him to go out of town; adding in -town would work better for him at this point.
Motion failed 2 -4.
Ayes
Noes
Barfield
Maness
Robinson
McLean
Tart
Tonnage
Hearing no additional motion, no action was taken on this issue
Award Bid -
E. Bay Street Water Line Replacement
Manager Autry stated that on behalf of the City of Dunn, Davis - Martin- Powell & Associates received and
opened bids on Thursday, December 19, 2013 for the E. Bay Street Water Line Replacement Project.
A total of three (3) bids were submitted by the following contractors:
• Sandy's Hauling and Backhoe $113,955.00
Roseboro, NC
• T.A. Loving Company $127,025.00
• Wellons Construction, Inc. $166,999.00
Dunn; NC
With the low bid and soft costs (construction contingencies, engineering design/construction), the total
estimated project cost is $135,000.00. DMP recommends that the City of Dunn award a contract to
Sandy's Hauling and Backhoe in the amount of $113,955.00.
Manager Autry explained that this will be their first phase of this line replacement from Clinton Avenue
east to Magnolia Avenue.
The estimated project cost is higher than the budgeted amount of $100,000. Budget Amendment #7 is
attached.
Motion by Council Member Barfield and seconded by Council Member McLean to award the bid to lowest
bidder, Sandy's Hauling and Backhoe as recommended by Davis - Martin- Powell & Associates and approve
Budget Amendment #7. Motion unanimously approved. A copy of BA #7 is incorporated into these
minutes as Attachment #5.
Authorization to Approve
Golden LEAF Economic
Catalyst Grant Performance
Agreement between the
City of Dunn and Rooms to Go
Manager Autry explained that the Council is being asked to approve the Golden LEAF Performance
Agreement between the City of Dunn and Rooms to Go Distribution Company, LLC whereby each party
agrees to develop, perform and complete the work set out in the Economic Catalyst Application. This
agreement is required by the Golden LEAF Foundation for a grant award of $448,100.
Motion by Council Member Robinson and seconded by Council Member Barfield to authorize execution of
the Golden LEAF Performance Agreement between the City of Dunn and Rooms to Go Distribution
rd
Company, LLC. Motion unanimously approved. A copy of the Golden LEAF Performance Agreement is
incorporated into these minutes as Attachment #6.
ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending November
30,2013:
• As of November 30, 2013, the City had $1.7M in cash in the General Fund and $1.7M in the
Water -Sewer Fund. In November of 2012 the City had $2M in the General Fund and $2.1M in the
Water -Sewer Fund.
• Investment earnings are in the .10 % -.08% range.
• Building permit fees were $26,177 or 47.60% of budget. Benchmark for this month is 41.67% of
budget.
• Water and sewer revenues were $1,940,569 or 42.19% of budget. Benchmark for this month is
41.67% of budget.
• Average fuel cost in November for unleaded was $2.71 per gallon and diesel was $3.08 per gallon.
The City budgeted $3.15 per gallon.
• Sales tax revenue was $445,558 or 32.05% of budget. Benchmark for this month is 33.33% of
budget.
• Expenditures were 41.08% of budget in the General Fund and 36.48% of budget in the Water and
Sewer fund. The benchmark for this period is 41.67% of budget.
Motion by Mayor Pro Tem Maness and seconded by Council Member Billy Tart to accept the Financial
Report. Motion unanimously approved.
ADMMSTRATIVE REPORTS
Motion by Council Member Turnage and seconded by Council Member Barfield to accept the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ McNeill Memorial Church will hold a Black History Ball in honor of the late Deacon Donnie Olds
and former Council Member, at the PFWB Tabernacle — 1200 Bud Hawkins Road, Dunn, on
February 8b at 6:00 pm. Tickets are $20.00. Mr. Lewis Bell and Deacon Milton Draughon
requested this announcement to be made.
➢ City of Dunn Offices will be closed Monday, January 20`s for Martin Luther King, Jr. Day.
➢ Annual Martin Luther King, Jr. Parade will be held on Monday, January 20s' — Downtown Dunn.
➢ DACC Annual Banquet will be held at the Dunn Shrine Center on Thursday, January 30, 2014 at
6:00 pm.
➢ Mid - Carolina Council of Governments Annual Dinner Meeting will be held on Thursday, January
30`s at 6:30 pm in the Sampson County Agri-Expo Heritage Hall — Clinton, NC. Mayor Harris
asked that regrets be sent to the Director of Mid - Carolina COG since the Chamber Banquet is
scheduled for the same night.
➢ The next regular City Council meeting is scheduled for Tuesday, February 11, 2014 at 7:00 pm.
Council Member Barfield:
➢ Crimestoppers plate sale will be held January 31' at Triangle South Enterprise Center.
➢ Cemetery Advisory Board will hold their first meeting on Thursday, January 23, 2014 at the Dunn
Public Library at 3:00 pm.
Council Member Robinson:
➢ Invited everyone to the Martin Luther King, Jr. Breakfast, January 20ih at 8 am at the Dunn
Community Building on Jackson Road. He encouraged everyone to get a ticket before Friday
because it appears to be a sold -out event. Reverend Felicia Thompson, Director of Women's
Ministry at Simon Temple of Fayetteville, will be the guest speaker at the breakfast and the guest
speaker after the 11:00 am parade will be Aaron Byrd, Chief Executive Officer of Blueprint, NC.
Manager Autry:
➢ Contractor has started installing the well point system at Pope Street and Clinton Avenue to begin
the process of replacing the sewer line.
Closed Session
7:41 p.m. —Motion by Council Member Turnage and seconded by Council Member Billy Tart to enter
Closed Session pursuant to N.C,G.S. 143.318.11 to instruct the City Attorney on terms for possible contract
negotiations, including the possibility of the acquisition of real property and to consult with the City
Attorney concerning a potential claim involving the City. Motion unanimously approved.
8:42 p.m. —Closed Session ended.
8:42 p.m.— Motion by Council Member Barfield and seconded by Mayor Pro Tom Maness to approve the
minutes of the Closed Session as prepared by City Attorney Pope. Motion unanimously approved.
With no further business to discuss, a motion was made by Council Member Barfield and seconded by
Council Member Turnage to adjourn the meeting at 8:43 p.m. Motion unanimously approved.
Attest:
Debra G. West L
City Clerk
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Oscar N. Harris
Mayor