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010515mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 5, 2015 The Harnett County Board of Commissioners met in regular session on Monday, January 5, 2015, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chailuian Gordon Springle, Vice Chaiiinan Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman Springle led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Commissioner Elmore moved to approve the agenda as presented. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Miller moved to approve the items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Minutes: December 15, 2014 Regular Meeting 2. Budget Amendments: 198 JCPC Administrative Funds Code 110 -5899- 420.32 -82 Unspent Grant Funds 110- 0000 - 399.00 -00 Fund Balance Appropriated 337 increase 337 increase 208 WIA Youth Program Code 234 - 7406 - 465.11 -00 Salaries & Wages 1,632 increase 234 - 7406 - 465.22 -00 FICA 125 increase 234 - 7406 - 465.23 -00 Retirement 116 increase 234 - 7406 - 465.26 -08 Worker Compensation 50 increase 234 - 7406 - 465.33 -45 Contracted Services 1,923 decrease 234 - 7408 - 465.11 -00 Salaries & Wages 1,632 increase 234 - 7408 - 465.22 -00 FICA 125 increase 234 - 7408 - 465.23 -00 Retirement 116 increase January 5, 2015, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 3 208 WIA Youth Program continued Code 234 - 7408 - 465.26 -08 Worker Compensation 234 -7408- 465.33 -45 Contracted Services 50 increase 1,923 decrease 3. Tax refunds, rebates and release (Attachment 1) 4. Harnett County Board of Education School Projects Project Ordinance Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Chaimnan Burgin recognized Mr. Marty Clayton with Duke Energy in the audience. Vice Chaiiuian Springle moved to approve the appointments listed below. Commissioner Miller seconded the motion which passed unanimously. AIRPORT COMMITTEE Cecil E. Edgerton, III, Gale Tart and L.E. Batten (nominated by Commissioner Springle) were reappointed to serve on this committee for a teini of four years expiring December 31, 2018. Commissioner Elmore moved to approve the list of Boards and Committees on which Commissioners will serve in 2015. Commissioner McKoy seconded the motion which passed unanimously. Interim County Manager Joseph Jeffries presented the following reports: - Harnett County Department of Public Health Activities Summary — Nov 2014 - Johnston - Lee - Harnett Community Action Inc. Fiscal Year 2015 -2016 Application for Funding - Harnett County Financial Summary Report — November 2014 Mr. Jeffries noted that Johnston - Lee - Harnett (JLH) Community Action Inc. is required, by the N.C. Administrative Code as a CSBG grant recipient, to submit its Application for Funding (Community Anti - Poverty Plan) to each County Commissioner Board that it serves. Mr. Jeffries pointed out that the application shows approximately 20,000 people in Harnett County, 16% of the county's population, live below the poverty guidelines. Vice Chaiuman Springle, who represents the Board of Commissioners on the JLH Community Action Inc. Board of Directors, said this is the major funding source for JLH Community Action who administers the Head Start program in the counties. Mr. Jeffries updated the group on staff efforts to address the internal review process for contracts and grants in the absence of a staff attorney. Mr. Jeffries will review and discuss this proposal with depai (went heads soon but wanted to make the Board aware. Mr. Jeffries listed several proposed items that have been identified as no longer requiring approval from Legal or the Board of Commissioners: 1) grant applications that do not require Board of Commissioners signature, extensive staff time or substantial match; 2) change orders which follow Best Management Practices; 3) standard or form contracts which have already been approved by Legal; 4) contracts January 5, 2015, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 3 below $90,000; and 5) budget amendments. He noted staff would continue to send all standard contracts and grant applications to the Finance Officer, County Manager and Legal for routing and tracking purposes. Mr. Jeffries noted this would put more responsibility back on the department heads however the County Manager would retain the ability to forward any contract or grant application they deem necessary to Legal for additional review. Chairman Burgin called for any new business. Commissioners Burgin and Miller asked to discuss the Harnett County Noise Ordinance at an upcoming special session, noting there is only a five decimal difference between day time and night time. There was no need for closed session. Commissioner Miller moved to adjourn the meeting at 9:13 am. Commissioner Springle seconded the motion which passed unaninoifillytti c m•_ �= urgin, Chaim" �' ��" r �r ' ret Regin eeler, Clerk January 5, 2015, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 3 ATTACHMENT 1 Ar3proved by ihe Co,inty Board of Commissioners Date : 01/05/2015 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES . Tax, Ititer:est Total Request No. Name of Tax Payer # ' . Reason ' and Perlaftles Refund Status 1 BELL, WILLIAM L Parcel was not keyed into Present Use BELL, DOROTHY SUE 0000004274- City 0.00 2014- 2014- 381.47 Refund Value as it should have been. 000001 County 381.47 Approved By : JLL /o( --/S 2 FOLEY, TRAVIS STEPHEN 0001312029- City 0.00 Military Exemption 2006-2006- 261.19 Refund 000000 County 261.19 Military Exemption 3 JOHNSON, MICAH J 0001561486- City 0.00 2011- 2011- 000000 County 25.00 25.00 Refund 4 MCCLARY, MATTHEW ANDERSON 0001903972- City 0.00 Military Exemption 2012- 2012- 203.92 Refund 000000 5 MCNEILL, EVA MAE 6 MCNEILL, EVA MAE 7 MCNEILL, EVA MAE 8 MCNEILL, EVA MAE 9 MCNEILL, EVA MAE S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER County 203.92 Double-wide mobile home listed as 0000036523- City 0.00 Personal Property by Cassandra 2009- 2009- 457.08 Refund Ferguson 000000 County 457.08 0000036523- City 2010- 2010- 000000 Double-wide mobile home listed as 0.00 Personal Property by Cassandra 457.08 Refund Ferguson County 457.08 Double-wide mobile home listed as 0000036523- City 0.00 Personal Property by Cassandra 2011-2011- 457.08 Refund Ferguson 000000 County 457.08 0000036523- City 0.00 2012- 2012- 000000 County 440.65 0000036523- City 0.00 2013- 2013- 000000 County 440.65 City Total County Total Total to be Refunded Double-wide mobile home listed as Personal Property by Cassandra 440.65 Refund Ferguson Double-wide mobile home listed as Personal Property by Cassandra 440.65 Refund Ferguson 0.00 3,124.12 3,124.12 Approved by the dame.. my Board r,f Commi.ssiot,ert -_s -7, Date : 01/05/2015 Approved By : 8(_.) C — — /S TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 MCLEAN, RUSSELL E 0000035985- 2014- 2014- City 000001 2 PARKER, ROBERT K C, PARKER DENICE 3 PARKER, ROBERT K C, PARKER DENISE Board of E &R approved 0.00 late application for Present 1,076.30 Refund Use Value County 1,076.30 0000023242- 2014- 2014- City 000001 Board of E &R approved 0.00 late application for Present 503.20 Refund Use Value County 503.20 0000041037- 2014- 2014- City 000001 S. KEITH FAULKNER Revenue Administrator Board of E &R approved 0.00 late application for Present 575.79 Refund Use Value County 575.79 City Total County Total Total to be Refunded 0.00 2,155.29 2,155.29