010515a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
January 5, 2015 9:00am
I. Call to order-Chairman Jim Burgin
2. Pledge of Allegiance and Invocation -Vice Chairman Gordon Springle
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and release
D. Harnett County Board of Education School Projects Project Ordinance
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
6. Appointments
7. County Manager's report-Joseph Jeffries, Interim County Manager
-Harnett County Department of Public Health Activities Summary-Nov 2014
-Johnston-Lee-Barnett Community Action Inc. Fiscal Year 2015-2016
Application for Funding
-Harnett County Financial Summary Report-November 2014
-Internal Review Process for Contracts and Grants
8. New Business
9. Closed Session
10. Adjourn
Page 1
HC BOC 010515 Page 1
Agenda Item 1/ • A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
December 15,2014
The Harnett County Board of Commissioners met in regular session on Monday, December 15,
2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff preser!f:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 7:00pm. Commissioner Miller led the pledge of
allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Commissioners
agreed to consider Appointments which had inadvertently been left off of the agenda but
appointment information was provided in the agenda package. Commissioner Miller moved to
approve the revised agenda. Vice Chairman Springle seconded the motion which passed
unanimously.
Commissioner Miller moved to approve the following items listed on the consent agenda.
Commissioner McKoy seconded the motion which passed unanimously.
1. Budget Amendments:
166 Health Department
Code 110-7600-441.60-46 Medical Supplies
110-0000-334.76-06 TB Program
177 Transportation
Code 110-4650-410.32-70 Capital Assistance TDP
110-4650-410.60-33 Materials & Supplies
110-0000-334.55-03 NC Transportation Capital
178 Emergency Telephone System
Code 240-5900-420.60-33 Materials & Supplies
240-0000-399.00-00 Fund Balance Appropriated
28 increase
28 increase
1,050 increase
1 05 decrease
945 increase
89,975 increase
89,975 increase
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of?
HC BOC 010515 Page 2
180 Emergency Services
Code 110-0000-322.51-00 Permits & Fees/Municipal Fire Inspection 32,500 decrease
110-0000-322.53-03 Em erg Services/Municipal Fire Inspection 32,500 increase
181 Emergency Services
Code 110-0000-322.50-00 Permits & Fees/Fire Inspection Fees
1 I 0-0000-322.53-02 Emergency Services/Fire Inspection
183 Sheriffs Office
Code 252 -5100-420.35-97 Execution Sale
252-5100-420.35-96 Execution-Clerk of Court
252-0000-351.51-02 Execution Sale
252-0000-336.24-02 Clerk of Court
187 Health Department
Code 904-9802-410.11-00 Salaries & Wages
904-9802-410.22-00 FICA
904-9802-410.23-00 Retirement
904-9802-410.60-46 Medical Supplies
189 Anderson Creek Park Project CP 1203
Code 327-8300-450.46-01 Residual Equity
327-0000-314.50-00 Sales Tax
191 Public Utilities
Code 531-9000-431.90-76 Water Plant Upgrade
53 I -0000-399.00-00 Fund Balance Appropriated
192 Highland Middle School Project CP1301
Code 331-8300-480.45-20 Legal & Administration
331-0000-314.50-00 Sales Tax
193 Transportation
Code 110-4650-410.12-00 Salary & Wages Part-Time
110-4650.410-22.00 FICA Tax Expense
I 10-0000-334.55-02 EDTAP Transportation Plan
110-0000-334.55-05 RGP Transportation
110-0000-334.77-04 Work First Transportation
110-0000-399.00-00 Fund Balance Appropriated
196 Solid Waste
Code 580-6600-461.74-74 Capital Outlay Equipment
580-0000-399.00-00 Fund Balance Appropriated
5,819 decrease
5,819 increase
5,000 increase
5,000 decrease
5,000 increase
5,000 decrease
1,916 increase
14 7 increase
I 36 increase
2,199 decrease
3,897 increase
3,897 increase
2,586,200 increase
2,586,200 increase
400 increase
400 increase
9,586 decrease
795 decrease
8,300 decrease
31,176 decrease
32,213 increase
3, 118 decrease
25,679 increase
25,679 increase
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of7
HC BOC 010515 Page 3
197 Solid Waste
Code 580-6600-461.74-74 Capital Outlay Equipment
580-0000-334.66-01 NCDENR
580-0000-399.00-00 Fund Balance Appropriated
2. Tax refunds, rebates and releases (Attachment 1)
184,500 increase
129,500 increase
55,000 increase
3. Harnett County Board ofHealth requests approval to establish the following fees:
CPT Code Description Proposed Charge
Q30 14 Tele health originating site facility fee $25.00
90633-90632 Hepatitis A (current charge $25) $35.00
4. County Engineer requests approval of Resolution to Approve the Continued Operations
and Expansion of the Area 1 C&D Landfill Unit and the Proposed Area 2 C&D Landfill
Unit. (Attachment 2)
5. County Engineer requests approval to accept the Solid Waste White Goods Grants from
NCDENR in the amount of$129,500 to purchase a roll-offtruck and four 40 yard
containers. There is a local cash match of$55,000.
6. Sheriffs Office requests approval of Resolution Authorizing Disposition of Personal
Property to donate vehicles and equipment to Central Carolina Community College for
training purposes. (Attachment 3)
7. Relay for Life requested use of the governmental complex facilities, including the
commons area, at no cost.
8. Resolutions awarding tablets to Commissioner House and Commissioner Hill.
(Attachments 4 & 5)
9. Harnett County Information Technology requested approval of a Resolution Terminating
& Designating Review Officers to review each map and plat required to be submitted for
review before the map or plat is presented to the Register of Deeds for recording.
(Attachment 6)
10. Letter of Support ofCCCC's Duke Energy Grant
11. Harnett County Airport Administrator requested approval of the NCDOT/DOA grant
agreement by resolution for aid related to the drainage outfall improvements required at
Runway 5. The total grant allocated is $457,933 with a 10% local match of $45,793
which is funded though the current FY budget. Airport Administrator also requests
award ofproject to Fred Smith Company in the amount of$355,550 subject to the receipt
of the fully executed NC DOT/DOA grant agreement for the project. It is recommended
that awarding the project, pending executed grant agreement with NCDOT/DOA, will
allow the County to lock contractor into contract pricing as bid. (Attachment 7 & 8)
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of7
HC BOC 010515 Page 4
12. Harnett County Airport Administrator requested approval of the NCDOT/DOA grant
application, as well as acceptance if approved, for aid related to the Runway 5 Approach
Clearing. The approach clearing will consist of clearing trees and vegetation on
approximately 12 acres ofuplands and wetlands located on the west side of Runway 5.
The total estimated cost is $245,000 \Vith a 10% local match of $24,500, which will be
divided between the Airport Capital Reserve ($2,170) and Fund Balance Appropriation
($22,330).
13. Harnett County General Services requested approval of a Supplemental Agreement to the
FY14 Community Transportation Program grant application 14-CT-40. The contract will
increase by $1,050 and the increase of $105 in County match is met with FY20 15 budget.
This increase is a result of capital purchase, funds are increased to cover cost of
NCDOT/PTD required vehicle lettering not included in the original State vehicle
contract.
14. Cooperative Extension requested permission to apply for a grant from the NC
Department of Commerce & Rural Economic Development Division in the amount of
$50,000 to assist farmers, growers, and producers in a way that will enhance local food
economy and also to purchase animal equipment to assist in the production.
15. 2015 Schedule of Meetings ofthe Harnett County Board of Commissioners
16. Joint Request for Issuance of a New Certification of Need for Central Harnett Hospital
17. Harnett County Information Technology requested approval of agreement between
Harnett County and Treyburn Realty, LLC regarding fiber optic lines relocation.
Chairman Burgin opened the floor for informal cmhments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Rosalind Cross, Director of Workforce Development and Workforce Investment Act (WIA) of
the Triangle South Work Force Development Board (TSWDB) and CCCC, updated the Board on
TSWDB/WIA Legislative Changes. She noted that TSWDB is one of 23 workforce boards
across the State. Ms. Cross touched on the responsibilities of TSWDB which includes
development of a local plan for the four county area; provide oversight of the WIA budget, WIA
programs, activities and outcomes; responsible for the selection of One-Stop; responsible for the
selection of service providers; and meeting the workforce needs of both the employer and the
jobseeker. Ms. Cross reported the County of Harnett is a program operator for TSWDB. The
service providers for the County of Harnett are located at the Harnett County Career Center on
the CCCC's Lillington campus. She noted the County of Harnett actually gets about 40 percent
of the WIA funds that are provided to TSWDB as this is the biggest demographic area. Ms.
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of7
HC BOC 010515 Page 5
Cross noted the total budget for this program year is $2.298 Million, which is good for two years,
but they typically try to spend out in a year's time as they get ne\V allocations each year.
Ms. Cross gave a brief introduction ofthe Workplace Innovation and Opportunity Act (WIOA)
which replaces the WIA of 1998 effective July 1, 2015. She noted the new act was signed into
law in June of2014. The federal regulations for WIOA will be released in January 2015 and
staff expects to have a better gage on implementation at that time. Ms. Cross highlighted key
changes from WIA to WIOA which include changes to the board membership; categories of
programs will remain unchanged (adult, dislocated workers and youth); major changes to the
youth program requirements-required to spend 75% of youth funds on out-of-school youth; and
focus on career pathways which is a combination of rigorous and high-quality education and
training and other services that align with the skill needs of industries.
Ms. Cross shared some participant enrollment data showing TSWDB served 575 Adult and
Dislocated Workers and 141 Youth in Program Year 2014. Ms. Cross also shared "TSWDB at a
glance" which is data pulled from the NC Department of Commerce's Division of Labor and
Economic Analysis comparing population, age group, median household income, unemployment
rate, percentage of Bachelor Degree, high school graduation rate, etc., of the four counties along
with the State. Commissioners would also like to see how many citizens have associate degrees.
Ms. Cross will provide commissioners with the percentage of clients they have worked with who
actually got jobs. Ms. Cross explained services provided to clients and the process of getting
them skilled-up and employed. Harnett County's current unemployment rate is 6.3% which is
lower than previous years. Dr. Pamela Senegal, CCCC Vice President of Economic &
Community Development and Continuing Education, shared the success of a new program
which resulted in 100% job placement following a 10 week CDL Class A truck driver program.
Dr. Senegal also talked about the Central Carolina Works Program.
Commissioner Springle moved to approve the appointments listed below. Commissioner Miller
seconded the motion which passed unanimously.
HARNETT COUNTY BOARD OF ADJUSTMENT
John Frank Smith, Sr. (nominated by Commissioner McKoy) was appointed to serve as
an alternate on this board for a term of 3 years expiring December 31, 2017.
HARNETT COUNTY LIBRARY BOARD OF TRUSTEES
Robert Purtle (nominated by Commissioner Springle) was reappointed to serve on this
Board for an additional term of 3 years expiring December 31, 2017. Commissioners
waived the term limit for Mr. Purtle within the board's bylaws.
TOWN OF ANGIER-PLANNING BOARD/BOARD OF ADJUSTMENT -ETJ
Kenneth Edwards and Lee Marshall (nominated by Commissioner Springle) were
reappointed to serve on both Town of Angier boards for a term of two years expiring
December 31, 2016.
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of7
HC BOC 010515 Page 6
Interim County Manager Joseph Jeffries presented the following reports:
-Veterans Affairs Activities Report-November 2014
-Interdepartmental Budget Amendments
-Planning Services report-November 2014
Commissioners reviewed the list ofboards and committees on which commissioners will serve
in 2015. Commissioners requested more infonnation regarding the meetings of the Good Hope
Board and Cape Fear River Assembly Board.
:vir. Jeffries reported that he and Mrs. Honeycutt recently meet with Superintendent Stan
Williams, Finance Officer Tammy Magill and Assistant Superintendent Brooks Matthews to
discuss the Board of Education's revised capital project list requests submitted on October 6th.
Staff recommends moving forward with the following projects to be funded using the;;,! cent
sales tax:
• Safety and Security $404,248.87 Sales Tax
Ill Roofing Repairs $50,000.00 Sales Tax
Ill Roofing Repairs 30,000.00 Sales Tax
• Downspouts $30,000.00 Sales Tax
• Fire Panel $65,000.00 Sales Tax
• Plumbing Replacement $435,000.00 Sales Tax (Summer Project)
Staff will submit a request at a future commissioner's meeting to create a project ordinance to
include these projects. Mr. Jeffries also noted other funding opportunities are available through
QSCB funds in addition to the ;;,! cent sales tax. Mr. Jeffries reported that there will be
approximately $1.6 million of QSCB funds left over from the Highland Middle School project
once it is closed out. Mrs. Honeycutt would like to use those leftover funds before applying for
the available $2.2 Million QSCB funds previously discussed to use for the two major roof repairs
scheduled for this summer. He said our staffs are working closely to identify qualified projects
and implement those projects in the most cost effective manner. He noted the Board of
Education will provide several other projects in the future.
Mr. Jeffries noted staff is working on the commissioner's upcoming planning retreat and
proposed holding the retreat at the new Highland Middle School. Commissioners agreed to hold
their 2015 planning retreat on Tuesday, March 10, 2015.
Chairman Burgin called for any new business. Commissioner Springle moved to institute the
2% 401K match effective January 1, 2015. Commissioner McKoy seconded the motion.
Commissioner Elmore said he didn't think they should do this until they see the six month
budget compared to incoming expenses. Commissioner Springle said based on the information
they were provided during the work session, funding 100% participation for 6 months would cost
less than $223,000 however a little over 50% of employees participated previously.
Commissioner Springle said he believes doing something for the employees in the New Year is
worth the money. Commissioner McKoy confirmed doing this would not put our budget in any
distress and we would still meet our minimum fund balance. Mrs. Honeycutt noted these funds
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of7
HC BOC 010515 Page 7
would need to be appropriated from our fund balance and gave a brief reviewed of the current
fund balance.
Chairman Burgin said the 401K match, which had been in effect for many years, should have
never been removed in the 2008/2009 budget. He also believes this is a retention issue.
Commissioner Elmore said he does not disagree with what is being said but would still rather
wait. Commissioner Miller asked ho\V much it would cost to give all of the employees a raise
instead of only helping 50% of employees with the 401 K match. Chairman Burgin said that is
one of the things they need to talk about at the upcoming planning retreat. He \Vould also like to
do a comparison looking at the surrounding and tier counties. Chairman Burgin talked about
looking at rewards and letting the department heads see what they would like to do in their
departments. Commissioners approved to institute the 2% 401 K match effective January 1,
2015, 4 to 1 with Commissioner Elmore opposing but clarifying he was not voting against giving
the match to employees but because he thinks they should wait to see a six month budget.
Commissioner Springle said when they promoted Mr. Jeffries to Interim County Manager they
did not include in the motion, as they typically do, to give him a 10% increase in pay while
interim. Commissioner Springle moved to give Mr. Jeffries a 10% increase while Interim
County Manager retroactive to December 1, 2014. Commissioner Elmore seconded the motion
which passed unanimously.
Commissioner Miller moved that the Board go into closed session to instruct the County staff
concerning the position to be taken by the County in negotiating the price and other material
terms of a contract for the acquisition of real property by purchase. This motion is made
pursuant to N.C. General Statute Section 143-318.11 (a) (5). Commissioner Springle seconded
the motion which passed unanimously.
Commissioner Miller moved that the Board come out of closed session. Commissioner Springle
seconded the motion which passed unanimously.
Commissioner Elmore moved to adjourn the meeting at 8:26pm. Commissioner McKoy
seconded the motion which passed unanimously.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
December 15, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of7
HC BOC 010515 Page 8
Date: 12//5/2014 Approved By: /iC,. .fJ{)-C; lt2-15 -I'/
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL
M UN!CIP ALl TIES
N Name ofTax Bill# Interest anti Pen~lties Payer o. Reason
JOHNSON, JAMES City 0.00
DOUGALS JR 0000027968-
JOHNSON, AMY 2009-2009-671.45 Refund 2000 27x64 Double-Wide
MERCADO 000000 County 671.45 Double Listed
2 JOHNSON, JAMES City 0.00
DOUGALS JR 0000027968-
JOHNSON, AMY 2010-2010-671.45 Refund 2000 27x64 Double-Wide
MERCADO 000000 County 671.45 Double Listed
3 JOHNSON, JAMES City 0.00
DOUGALS JR 0000027968-
JOHNSON, AMY 2011-2011-676.45 Refund 2000 27x64 Double-Wide
MERCADO 000000 County 676.45 Double Listed
4 JOHNSON, JAMES City 0.00
DOUGALS JR 0000027968-
JOHNSON, AMY 2012-2012-696.45 Refund 2000 27x64 Double-Wide
MERCADO 000000 County 696.45 Double Listed
S. KEITH FAULKNER City Total 0.00
Revenue Administrator County Total 2,715.80
Total to be 2,715.80 Refunded
Date: 12/l.!i'/2014 Approved By: H C. A DC. J;). -/5 -/'/
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL
MUNICIPALITIES
"N i Name of Tax
· o.' Payer Sill# } Tax, Interest Total Refund Request Status :and Penalties
CONWAY, 0000004440-City 0.00
THERESA 2009-2009-45.00 Refund
000000 County 45.00 Released Solid Waste Fee
2 CONWAY, 0000004440-City 0.00
THERESA 2010-2010-45.00 Refund
000000 County 45.00 Released Solid Waste Fee
3 CONWAY, City 0.00
THERESA 0000004440-
2011-2011-50.00 Refund
Released Solid Waste Fee
000000 County 50.00
4 HOWARD, 0002005350-City 0.00
SETH E 2013-2013-10.54 Refund
CLUGSTON, 000000 County 10.54 Military Exemption
HC BOC 010515 Page 9
AMYTHEST
MARIE
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
City Total
County Total
Total to be
Refunded
0.00
150.54
150.54
HC BOC 010515 Page 10
HAR."ETT COUNTY DUN:\1"-ERWIN LANDFILL FACILITY
RESOLUTIO.:\' TO APPROVE THE CO~TI~UED OPERt\ TIONS & EXPANSIO~ OF THE
AREA 1 C&D LANDFILL U:~IT AND THE PROPOSED AREA 2 C&D LANDFILL UNIT
BE IT RESOLVED that the Harnett County Board of Commissioners hereby grants approval for the issuance
of a solid waste permit by the NC DENR Division of Waste Management (DWM) for 1) the continued
operations and expansion of the Area 1 construction and demolition debris (C&D) landfill unit and 2) the
proposed future Area 2 C&D landfill unit at the County's Dunn-Erwin Landfill facility in compliance with
::-Jorth Carolina Solid Waste Management Rules T15A ~CAC 13B .0536(c)(ll)(A).
The active Area 1 and the proposed future Area 2 C&D landfill units are located within the existing landfill
facility boundary (approximate 325 acre tract owned by the County) as shown the attached Figure l. The
Board of Commissioners hereby approves the following items related to the landfill facility:
1. Service Area:
The landfill facility serves the County of Harnett in the State of North Carolina (approximate
population of 114,678 people based on Census 2010 data and 125,000 people based on 2013
estimates).
2. Waste Types and Disposal Rates:
The landfill facility will accept construction and demolition debris (C&D) waste for disposal at a
maximum rate of 35,000 tons/year (125 tons/day based on 280 operating days per year).
3. Landfjll Capacity:
The landfill facility will provide the following gross capacity (volume of waste plus periodic and final
cover soil) consistent with the contours shown on the attached Figure 2:
Landfill Unit Waste Footprint Gross Capacity
Area 1 (Filled+ Vertical Expansion) 16.8 Acres 785,011 CY
Area 2 19.3 Acres 1,324,583 CY
4. Landfill Service Life:
Depending on the actual disposal rates, the Area 1 and Area 2 landfill units are projected to have an
approximate remaining service life of 5 and 3 8 years, respectively (based on an average disposal rate
of 15,000 tons/year).
Adopted, this /~day of £JectM6e"" , 2014.
HAR1'\'ETT COUNTY BOARD OF COMMISSIONERS
HC BOC 010515 Page 11
ATTACHMENT 3
STATE OF ~OR TH CAROLD\A
COlJ1\TY OF HAR::\ETT
RESOLUTION AUTHORIZING
DISPOSITIO::\ OF PERSONAL PROPERTY
\\11EREAS, County· of Harnett (the "County") owns the following motor vehicles, utilized by the Harnett County
Sheriff's Department in connection with its public safety function:
YEAR MAKE YIN
2004 Ford 1 FMZU72K34ZB06779
2002 Chevrolet 2G 1 WF55K229309132
2002 Dodge 2B3HD46V72H308414
2007 Chevrolet 2G 1 WT58NX79288214
2008 Ford 2FAHP71 VX8X176347
2007 Ford 2F AFP71 W07X 126054
WHEREAS, such vehicles are now obsolete and surplus to the needs of the County;
WHEREAS, said vehicles have little, if any, value on the open and public market;
WHEREAS, Central Carolina Community College ("CCCC"), located in Lee County, could utilize such vehicles
for training purposes at its Emergency Services Training Center, said Center is often used by the various local government
jurisdictions within Harnett County for training purposes;
WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the
citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law
enforcement personnel equipment to be used for training purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS,
that the Harnett County Sheriff shall be and is hereby authorized and directed to take any such action as might be
necessary and advisable to transfer the above-referenced vehicles to Central Carolina Community College, without
consideration, pursuant to the provisions of North Carolina General Statute § 153-176.
Duly adopted this the 1st day of December 2014.
County of Harnett
(SEAL)
HC BOC 010515 Page 12
ATTACHMENT 4
Harnett
COUNTY
Resolution
THAT, WHEREAS, Gary A. House became a Harnett County Commissioner in
December of2006; and
WWW.harnettorg
WHEREAS, after eight years of service to the citizens of Harnett County, Commissioner
Houses' term will expire December 1, 2014; and
WHEREAS, North Carolina General Statute 160A-265 allows the governing body, at its
discretion, to (i) hold, use, change the use thereof to other uses, or (ii) sell or dispose of real and
personal property, without regard to the method or purpose of its acquisition or to its intended or
actual governmental or other prior use; and
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that Gary A. House be awarded the Samsung Galaxy Note 10. I given to him
during his tenure, as requested.
Duly adopted this JS 1 day of December, 2014.
strong roots • new growth HC BOC 010515 Page 13
ATTACHMENT 5
Resolution
THAT, WHEREAS, Beatrice B. Hill became a Harnett County Commissioner in 1990;
and
WHEREAS, after twenty-four years of service to the citizens of Harnett County,
Commissioner Hills' term will expire December 1, 2014; and
www.harnett.org
WHEREAS, North Carolina General Statute 160A-265 allows the governing body, at its
discretion, to (i) hold, use, change the use thereof to other uses, or (ii) sell or dispose of real and
personal property, without regard to the method or purpose of its acquisition or to its intended or
actual governmental or other prior use; and
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that Beatrice B. Hill be awarded the Samsung Galaxy Note 10.1 given to her
during her tenure, as requested.
HARNETT COUNTY BOARD OF COMMISSIONERS
Attest:
strong roots , new growth HC BOC 010515 Page 14
ATTACHMt:N 1°
Harnett
COUNTY
NORTH CAROLINA
GIS/E-911 Addressing Department
305 W Cornelius Harnett Blvd, Suite 1 oo
Lillrngton, NC 27546
Phone 910-893-7523
Fax 91 D-814-8251
E-Mail gis@harnett org
Web Site www harnett org
RESOLUTION TERMINATING & DESIGNATING REVIEW OFFICERS
BE IT RESOLVED that in accordance with N.C.G.S.47-30.2, the Harnett County Board of
Commissioners does hereby terminate the following persons as Review Officers:
Christine D. Luedtke
Rose C. Pannhoff
Meta P. Wood
Bonnie A. Neighbors
April M. Mclamb
Laura L. Unti
Kelli H. D'Arcy
The Harnett County Board of Commissioners does hereby designate the following persons as
Review Officers to review each map and plat required to be submitted for review before the
map or plat is presented to the Register of Deeds for recording.
Clint Williams
Tammy Ward
Duly adopted this 151h day of December, 2014.
HC BOC 010515 Page 15
ATTACJiMEl\T 7
RESOLUTION
A motion was made by __ Jc_e _ _fl'j {. Ue_r
7
L£Lmru ~&S ;~e ('\ ____ and seconded by
(Name and Title)
-~Q£A__{)j_ c____koy,L/2_~ ;Q h£Jf:: __ for the adoption of the following resolution, and upon
(Name and Title)
being put to a vote was duly accepted: 5 -Q
WHEREAS, a Grant in the amount of $412,140 has been approved by the Department based on total estimated cost
of $457,933; and
WHEREAS, an amount equal to or greater than ten percent (10%) of the total estimated project cost has been
appropriated by the Sponsor for this Project.
NOW THEREFORE, BE AND IT IS RESOLVED THAT THE_ L_ho..~~~4-~--------
(Title)
of the Sponsor be and he hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby
binding the Sponsor to the fulfillment of its obligation incurred under this Grant Agreement or any mutually agreed upon
modification thereof
I,_lYk v:_o,p. c~_± __ R_e ~~~-u1h_e.g I~ r' -;-c Je r: k_ ---------of the
~ (N&:te and Title)
-~h£__{t __ t_9J.Uf1. { '1_AotAY"_d__Q~ _ _lQ \!hY11~~~_Qb£Jf'_,S_ ___ ~_do hereby certify that l (Sponsor)
the above is a true and correct copy of an excerpt from the minutes of the
HQ,__\Cl"-£j-_i C'ov. 1'\1-l,£_ £ 0 ct VIL-DLLo__m_M~5w__neJ~2: _______ of a meeting
(Sponsor)
duly and regularly held on the ~ day of _fJef. ~_b_ e.,... __ , 20_I_Lj_.___
This, the Naay of [)e. c. ~ m be~. ______ ,2o_J!L __ .
SPONSOR SEAL
DOA FORiv1 (12/10)
Page 4 of 11
HC BOC 010515 Page 16
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430,000.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i ] ' ;. .. .. ;. (' Po ... .. ... ~ .. ... 0 HC BOC 010515 Page 17
BUDGET ORDINANCE AMENDMENT Agenda Item 4
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, Tha·
amendment be made to the annual budget ordinance for the fiscal year ending June 30.
Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
234-7406-465.11-00 Salary and Wages 1,632.00
234-7 406-465.22-00 FICA 125.00
234-7406-465.23-00 Retirement 116.00
234-7406-465.26-08 Worker Comp 50.00
234-7406-465.33-45 Contracted Services
234-7 408-465.11-00 Salary and Wages 1,632.00
234-7408-465.22-00 FICA 125.00
234-7 408-465.23-00 Retirement 116.00
234-7408-465.26-08 Worker Comp 50.00
234-7 408-465.33-45 Contracted Services
Total 3,846.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
Total 0.00
EXPLANATION: To cover expenditure in the above line item. To cover 6% of Director salary.
Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this-------day of ______________ _
Jim Burgin, Chairman
AMOUNT
DECREASE
1,923.00
1,923.00
3,846.00
AMOUNT
DECREASE
0.00
Margaret Regina.Qa~
Whukr
Clerk to the Board Harnet County Board of Commissioners ~(Y6b HC BOC 010515 Page 18
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30. 2015:
Section 1, To amend the General Fund, JCPC Administrative Funds, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-5899-420.32-82 Unspent Grant Funds $337
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-0000-399.00-00 Fund Balance Appropriated $337
EXPLANATION: To budget the return of unspent grant funds for JCPC Administrative program for FY 2013-2014.
APPROVALS:
Dept Head (dote)
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget
Adopted __________________________________ ___
Margaret Regina Wheeler,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Comm
HC BOC 010515 Page 19
Agenda Item
Date: 01/05/2015 Approved By
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
No.
BELL, WILLIAM L 0000004274-City 0.00 Parcel was not keyed into Present Use
BELL, DOROTHY SUE 2014-2014-381.47 Refund Value as it should have been.
000001 County 381.47
2 FOLEY, TRAVIS 0001312029-City 0.00 Military Exemption
STEPHEN 2006-2006-261.19 Refund
000000 County 261.19
3 JOHNSON, MICAH J 0001561486-City 0.00 Military Exemption
2011-2011-25.00 Refund
000000 County 25.00
4 MCCLARY, MATTHEW
0001903972-City 0.00 Military Exemption ANDERSON
2012-2012-203.92 Refund
000000 County 203.92
5 MCNEILL, EVA MAE Double-wide mobile home listed as
0000036523-City 0.00 Personal Property by Cassandra
2009-2009-457.08 Refund Ferguson
000000
County 457.08
6 MCNEILL, EVA MAE Double-wide mobile home listed as
0000036523-City 0.00 Personal Property by Cassandra
2010-2010-457.08 Refund Ferguson
000000
County 457.08
7 MCNEILL, EVA MAE Double-wide mobile home listed as
0000036523-City 0.00 Personal Property by Cassandra
2011-2011-457.08 Refund Ferguson
000000
County 457.08
8 MCNEILL, EVA MAE Double-wide mobile home listed as
0000036523-City 0.00 Personal Property by Cassandra
2012-2012-440.65 Refund Ferguson
000000
County 440.65
9 MCNEILL, EVA MAE Double-wide mobile home listed as
0000036523-City 0.00 Personal Property by Cassandra
2013-2013-440.65 Refund Ferguson
000000
County 440.65
S. KEITH FAULKNER City Total 0.00
Revenue Administrator County Total 3,124.12
Total to be 3,124.12 Refunded
CC:
S. KEITH FAULKNER
HC BOC 010515 Page 20
Date: 01/05/2015
Approved By=---------
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL
MUNICIPALITIES
. '
k .·• ·. IT 'NaJ:n~ ofT ax No. ·•· . ·Payer
2
3
MCLEAN,
RUSSELL E
PARKER,
ROBERT K
C,PARKER
DENICE
PARKER.
ROBERT K
C,PARKER
DENISE
0000035985-2014-2014-
000001
0000023242-2014-2014-
000001
0000041037-2014-2014-
000001
S. KEITH FAULKNER
Revenue Administrator
City 0.00
County 1,076.30
City 0.00
County 503.20
City 0.00
County 575.79
City Total
County Total
Total to be
Refunded
Board of E&R approved
late application for Present
1 ,076.30 Refund Use Value
Board of E&R approved
late application for Present
503.20 Refund Use Value
Board of E&R approved
late application for Present
575.79 Refund Use Value
0.00
2,155.29
2,155.29
HC BOC 010515 Page 21
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Page 1 of 6 HC BOC 010515 Page 22
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Page 2 of6 HC BOC 010515 Page 23
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Page 3 of6 HC BOC 010515 Page 24
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Page 4 of6 HC BOC 010515 Page 25
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Page 5 of6 HC BOC 010515 Page 26
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Page 6 of6 HC BOC 010515 Page 27
HARNETT COUNTY
BOARD OF EDUCATION SCHOOL PROJECTS
PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the
governing board for Harnett County.
Section 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
Section 9.
This project will consist of the Safety & Security for Multiple Schools, such as Buzz-in controls,
fencing, door controls. Roofing repair for Benhaven & Erwin Elementary School, replacement of
downspouts/ guttering at Dunn Middle School. Plumbing replacement at Western Harnett High
School and Fire Panel replacement at Coats-Erwin Middle School.
This portion of the project will be funded with Article 46 Sales Tax monies.
The following amounts are hereby appropriated for this project:
Safety & Security
Benhaven Elementary School Roof Repair
Erwin Elementary School Roof Repair
Dunn Middle School Downspouts/Guttering
Western Harnett High School Plumbing Replacement
Coats-Erwin Middle School Fire Panel Replacement
Total
$404,249.
$ 50,000.
$ 30,000.
$ 30,000.
$435,000.
$ 65,000.
$1,014,249.
The following revenues are anticipated to be available to complete this design phase:
Interfund Transfer Article 46 Sales Tax $1,014,249.
The Finance Officer is hereby directed to maintain within the Harnett County BOE
School Projects Fund, sufficient specific detailed accounting records.
Funds may not be advanced from the General Fund for the purpose of making payments as due.
The Finance Officer is directed to report, on a quarterly basis, on the financial status of
each project element in Section 3.
The Budget Officer is directed to include a detailed analysis of past and future costs and
revenues on this capital project in every budget submission made to this Board.
Copies of this capital project ordinance shall be furnished to the Clerk to the Governing
Board, and to the Budget Officer and the Finance Officer for direction in carrying out this
project.
Duly adopted this 5111 day of January, 2015.
ATTEST:
Margaret Regina Wheeler, Clerk to the Board
Harnett County Board of Commissioners
Jim Burgin, Chairman
Harnett County Board of Commissioners
HC BOC 010515 Page 28
~CORPOPATEO
MAIN OFFICE
Phone 919-934-2145
Fax 919-934-6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
Ms. Margaret R. Wheeler, Clerk
Harnett County Commissioners
107 E. Front St.
Lillington, N. C. 27546
Dear Ms. Wheeler:
LEE COUNTY OFFICE
Phone 919-776-0746
Fax 919-774-1867
Post Office Box 1061
225 S. Steele Street
Sanford, NC 27330
December 15,2014
Agenda Item __ 7......__
HARNETT COUNTY OFFICE
Phone 91 0-814-8360
Fax 910-814-8362
Post Office Box 40
745 Shawtown Rd., Suite A
Lillington, NC 27546-0040
Pursuant to Instruction 20 of the August 5, 1982 OEO Letter of Instruction and
State Administrative Code entitled "Review of Local Agencies Program Year and
Community Service Block Grant Anti-Poverty Plan by Public and County Commissioner's,
we are pleased to submit this plan for your review. We would appreciate you signing and
notarizing the attached form, that you have received the grant to go to the Commissioners
and if there are comments please provide them to be included in the grant. If you need
additional information, please don't hesitate to let us know.
EMW/
Enclosure:
Sincerely,
E. Marie Watson
Executive Director
AN EQUAL OPPORTUNITY EMPLOYER
UNITED WAY AGENCY
HC BOC 010515 Page 32
OFFICE of~
ECONOMIC OPPORTUNITY
Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Agency Name
Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)] requires that each
CSBG grant recipient submit its Community Anti-Poverty Plan [grant application] to each County
Commissioner Board that it serves.
Instructions: This form is to be completed and notarized by the Clerk to the Board.
Agency Name: Johnston-Lee-Harnett Community Action, Inc.
County: Harnett Co,mty_
December 15,2014
Date of Application Submission:
[Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to application
submission to the Office of Economic Opportunity [OEOJ. The grant application is due to OEO January 30, 2015.
Clerk to the Board should initial all items below.
Witness/Notary
The agency submitted a complete grant application for Commissioner review.
The Clerk to the Board will be responsible for assuring that the application is distributed to
the Commissioners.
Commissioners' comments provided those to the agency. (If applicable)
/:1-/!{-!L/
Date
Date
Fiscal Year 2015-16 Community Services Block Grant Application
Page 35 of 49 HC BOC 010515 Page 33
North Carolina Department of Health and Human Services
Division of Social Services/Economic and Family Services
OFFICE of~
ECONOMIC OPPORTUNITY
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
Project Period July 1, 2015 -June 30, 2016
Application Due Date: January 30, 2015 _
Agency Information
Agency: Johnston-Lee-Harnett Community Action, Inc.
Federal !.D. 560859623
DUNS Number: 153233663
Administrative Office Address: 1102 Massey Street, Smithfield, NC 27577-0711
Mailing Address (include the 4-digit zip code
extension): Post Office Drawer 711, Smithfield, NC 27577-4951
Telephone Number: 919-934-2145
Fax Number: 919-934-6231
Board Chairperson: Mr. Robert W. Atkinson
Board Chairperson's Address:
(where communications should be sent} 4212 Massey-Holt Road, Princeton, NC 27569
Board Chairperson's Term of Office (enter 02/2006-02/2016
beginning and end dates):
Executive Director: Mrs. E. Marie Watson
Executive Director Email Address: Jlhca@jlhcommunityactio"n.org
Agency Fiscal Officer: Mrs. Lakisha Nichols
Fiscal Officer Email Address: lanichols@jlhcommunityaction.org
CSBG Program Director: Mrs. Tina Ray
CSBG Program Director Email Address: tinarray@jlhcommunityaction.org
Counties Served with CSBG funds: Johnston, Lee and Harnett
North Carolina Department of Health and Human Services
Office of Economic Opportunity-Verna P. Best, Director
2420 Mail Service Center I Raleigh, North Carolina 27699-2420
http://www.ncdhhs.gov/oeo/
Fiscal Year 2015-16 Community Services Block Grant Application
Page 1 of 49
-
HC BOC 010515 Page 34
Johnston-Lee-Harnett Community Action, Inc.
Checklist to Submit a Complete Community Services Block Grant (CSBG) Application
Please put a check mark in the appropriate box to show that you have included the completed document with your
r r All d t · d 'th th r f h h "'f r bl " app 1ca 1on. ocumen s are requ1re w1 e excep 1on o t ose t at say 1 app 1ca e.
Item Included (.Y)
Signed Application Certification (blue ink only)
Signed Board Membership Roster (blue ink only)
Board of Directors Officers and Committees ./
Planning Process Narrative ./
Form 21 0 -Agency Strategy for Eliminating Poverty ./
Form 212-One-Year Work Program ./
Monitoring, Assessment and Evaluation Plan ./
Form 212A-CSBG Administrative Support Worksheet (if applicable)
Form 225-Agency Budget Information ./
Form 225N-Budget Narrative ./
AQQendices (to be attached b~ the AQQiicant):
" Organizational Chart (do not include names)
" Job Description and Resume for the Agency's Executive Director
" Job Description and Resume for the Agency's Chief Financial Officer
" Job Descriptions for all CSBG employees (do not include names)
" Affirmative Action Plan
" Documentation of Public Hearings for Initial Planning Process:
Copy of Public Notice(s) from Newspaper(s)
Agenda of Public Meeting(s)
Copy of Attendance Sheet(s)
Minutes of Public Meeting(s)
" Documentation for Notice of Intent to Apply:
Copy of advertisement(s) ./
.. Documentation of Submission to County Commissioners:
Certified document from county clerk
Commissioners' comments or minutes (if ~icable)
fl Cognizant-Approved Indirect Cost Agreement
Ill Cost Allocation Plan (if applicable)
" IRS Tax Exemption Verification
.. Contracts and Leases N/A
fl Vehicle Registrations N/A
Forms to be comQieted by the AQQiicant. The forms are included:
Ill IRS Tax Exemption Verification Form (Annual)
Ill Conflict of Interest Acknowledgement and Policy
Ill Conflict of Interest Verification (Annual)
Ill State Grant Certification-No Overdue Tax Debts
Ill State Certification-Contractor Certifications Required by N.C. Law
Ill Federal Certifications
Ill Federal Funding Accountability and Transparency Act (FFATA)
Attach evidence of Central Contractor Registration (CCR)
Fiscal Year 2015-16 Community Services Block Grant Application
Page 2 of 49 HC BOC 010515 Page 35
Johnston-Lee-Harnett Community Action, Inc.
Community Services Block Grant Program
Fiscal Year 2015·16 Application for Funding
Certification and Assurances
Public Hearing on the Initial Plan
We herein certify that a public hearing as required by 10A NCAC 97B .0402 Citizen Participation in the Application
Process occurred on December 8, 9, 10, 2014 for the initial planning process for the agency's current project plan
and the agency has maintained documentation to confirm the process of the public hearing.
For multi-county providers, indicate the date and the county the hearing was held.
Date County Date County
December 16, 2014 Lee
December 17, 2014 Harnett
December 18, 2014 Johnston
County Commrssroners' Review
We herein certify that the application for this project period was submitted to the Board of County Commissioners for
review and comment on December 12, 2014 as required by 10A NCAC 97C .0111 (A).
For multi-county providers, indicate the county and date the application for funding was presented to the Board of
County Commissioners as required by 1 OA NCAC 97C .0111 (B).
Date County Date County
December 15, 2014 Johnston
December 15, 2014 Lee
December 15, 2014 Harnett
Board of Directors Approval of the Application
I hereby certify that the information contained in the attached application is true and the Board of Directors has
reviewed and approved this application for the Community Services Block Grant Program.
Date of Board Approval: December 11, 2014
Board Chairperson: /ijfllhLtii; tiJ, ad?I<AI'I,C)/Yl'/
(Signature)
Finance Committee Chairperson:
(Signature)
I Z, /;· 5/2./JJt
(Date)
(Date)
Fiscal Year 2015-16 Community Services Block Grant Application
Page 3 of 49 HC BOC 010515 Page 36
I Total Seats Per Agency Bylaws
I
18
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Board of Directors' Officers and Committees
Note: All committees of the board should fairly reflect the composition of the board (10A NCAC 97C .01 09). Be sure to
identify the chairperson and other committee positions.
Name Office Sector Represented
Qfficers.dttbE(B9.a~d.·•~ ... ••:. •:i1l~~~.iltixe···.· ; ..• •··· ..... r .. ;;.~ ;· ... r~ ~;.~~:!~.:~.:.
Robert W. Atkinson Chairperson Public
Jim Currin Vice-Chair Private
Karen Wall Secretary!T reasurer Disadvanta~ed
Ursela Mclean At-large Public
Jackie McMillian At-large Disadvantaged
Committee Name: · ·•·'Fi!la:nG'(f , ....•...... _;;_ ........... . . • f ...... • ~ ~ • ;. ·~V:;~;~
Jim Currin Chairperson Private
RoQer Pope Disadvantaged
Robert Atkinson Public
David Barber Disadvantaged
Jackie McMillian Disadvantaged
cornmitt~e Naroe: Retsqn ne,l ... ~ . .. ·· .. ~ .. Louise Sewell Chairperson Public
Ursela Mclean Public
Jerry Lemmond Private
David Barber
committee Narne: . Planning and .EvalUation .. ...
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Bishop Frank Taylor P Disadvantaged
Joyce Holloman Public
Reverend. Dr. Ricky Frazier Public
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Jerry Lemmond Chairperson Private
Dawn Winn-Burdo Public
C. Gordon Springle Public
Amy Dalrymple Public
Latasha Sessoms Disadvantaged
cornrnitfei:I'Name: J'larliainentariim ....... · ... i.
Louise Sewell Chairperson Private
CommittE!e Name: . · .. ·
ChaiUJerson
*To be completed by agencies servmg multiple counties.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 5 of 49
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HC BOC 010515 Page 38
Community Services Block Grant Program
Fiscal Year 2015·16 Application for Funding
Planning Process Narrative
1. Explain in detail how each of the following was involved in the planning and development of this strategic plan.
a. Low-Income Community: * The STARS Policy Advisory Council met with the STARS staff and other partner agencies in their respective
counties and discussed the grant, reviewed reports and shared -insight on areas of concerns or progress. * Community Needs Assessment Questionnaires were distributed to low-income people in our service areas who
were either receiving or seeking services from our agency, the Department of Social Services, Head Start, the
community college, public libraries, local churches/ faith-based community members, Division of Employment
Services. Salvation Army, housing authorities and other groups whose primary clients are low-income * The STARS (Successfully Transitioning to Achieve Real Self-Sufficiency Policy Advisory Council's) met once a
quarter in each county reviewed program performance to date and to propose programmatic changes (if
applicable). Policy Advisory Members also shared information from their agency and/or area that could provide
information that provided insight into the planning process of the grant, participants and the program. * The Policy Advisory Council reviewed and recommended funding proposals and other prospective changes to the
STARS program to the Board of Directors. * Representatives from the low-income community completed Community Needs Assessment Questionnaires and
distributed them to residents in their own communities or in their workplace. * Some PAC members serve on the Board of Directors and shared their expertise and first-hand knowledge of the
current trends affecting all segments of the population that could impact low-income people. * The Policy Advisory Council was very involved in discussions on any proposed changes to the STARS program
and would submit them to the Board of Directors for approval, ex. procedures manuals, grant opportunities etc.
b. Agency Staff: * Agency staff members played an essential role in the planning and developmental process of the planning
process. A number of strategic planning sessions were held with the S.T.A.R.S. staff to re-evaluate
the plan from the previous program year. This is helpful in determining the efficiency of the plan and to
determine if the needs expressed on the Needs Assessments has been addressed.
Working with staff, activities was planned for the next program year that would best meet the needs cited
by the participants and the survey respondents using the most proficient process possible. Staff members
distributed, collected and quantified the survey data during the strategic planning stage. Information provided by
staff members from other agency programs were used in the planning stage of the grant. The CSBG Director
and other staff members contacted other agencies and organizations in our service areas to collect data.
The CSBG Director compiled the data to develop a demographical profile of all three counties.
c. Agency's Board Members:
The Board participated in the planning process for this grant in a number of ways: * Distributed and collected completed Community Needs Assessment Questionnaires in their respective counties. * Gave their approval to apply for the grant. * Approved the proposed planning schedule for the grant. * Participated in the planning process and shared their insight on the grant during the board retreat and at board
meetings * Reviewed and approved the grant prior to its submission to the county commissioners. * They reviewed the bi-monthly computer generated printouts that are mailed to them prior to the board meeting.
and on their own, board members reviewed the printout which illustrates the progress made toward the timely
fulfillment of Performance Measures. * Received the report, advice and recommendations of the Board Planning and Evaluation Committee with respect
to suggestions made by the STARS Policy Advisory Councils and their own ideas for program enrichment.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 6 of 49
HC BOC 010515 Page 39
Johnston-Lee-Harnett Community Action, Inc.
Planning Process Narrative Continued
2. Describe your agency's method and criteria for identifying poverty causes and list the identified causes.
Also describe the methods and criteria used to determine priority and selection of strategies to be
implemented that will address the poverty causes.
This is the first year of a three-year plan and services were prioritized based on the results of the Community Needs
Assessment Questionnaire that was conducted in Johnston, Lee and Harnett County during the planning process in
October 2014. Of the 500 questionnaires distributed, 344 were returned which constitutes a 68% return rate. The
respondents listed the following areas of needs: Affordable Housing-Transportation and Employment received the
highest priority with 97, 93 and 89 respectively. Several factors played a decisive role in the ranking of the needs
and concerns expressed by the respondents. The cost of renting an affordable standard home has risen sharply with
$650.00-$700.00 now becoming the standard low-end rental amount. The problem arose when incomes did not rise
to accommodate the change; Clients coming into the agency complete a "Tell me About Yourself' questionnaire
which the STARS Counselors then use to evaluate the participants' needs and provide guidance in establishing a
more proactive lifestyle changes. Using a holistic approach in helping dreams become a reality for program
participants has proven to be the best practice for our program. The current political climate which resulted in the
reduction of support programs such as Medicaid, Food Stamps, etc., has made life even harder on low-income
people. Temporary employment agencies (now the norm) are having problems finding jobs for the unemployed no
matter how qualified they are, which has created another barrier for many participants who have a GED/ high school
diploma or less.
3. Describe activities that your agency has undertaken to advocate for and empower low-income individuals
and families to achieve economic independence and security.
The goal of the agency is to design and implement programming with the express purpose of meeting the needs of
low-income individuals and families in Johnston, Lee and Harnett Counties. Securing funding to enhance the capacity
and efficiency of our agency in areas such as affordable housing, employment opportunities, educational
advancement, affordable daycare issues, financial literacy, foreclosure prevention, emergency assistance,
homeownership, early childhood education does help empower low-income individuals and families. As other
funding opportunities and/or partnerships present themselves, we will make an effort to meet needs that have the
ability to empower the participants or help them avoid adverse situations that could disrupt their pathway to success.
The problem of high rent coupled with high utility bills has created a quagmire that is suffocating low-income people
in the agency's service areas. Financial Literacy workshops are conducted that encourage participants to become
more skillful at the basics of saving money and to get into the practice of making their scheduled payments in a timely
manner. Credit and Pre-purchase Counseling are vital elements of Financial Literacy and enables participants to
meet the criteria for low interest rates and assistance from other funding streams. This also affords the participants
the opportunity to obtain low payments and to own a stake in their community. Partnering with local financial
institutions to bring different methodologies of money management has proven successful.
The STARS Counselors provide workshops on a wide-range of topics that address issues that STARS
participants are facing. Topics such as: Income Tax Preparation, Energy Conservation, Credit Counseling, Financial
Literacy, Home Ownership/Renters Insurance, Nutrition, Job-Readiness Skill Building, Renter's Rights, Consumer
Credit Education and other topics that will help participants become advocates for themselves and their families.
Intense one-on-one case management is essential tools used in helping participants reach self-sufficiency.
Oftentimes, when the participants take an objective look at their situation, they can pinpoint the source of the problem
and then take the steps necessary to correct and adopt strategies to move forward with purpose. Short and long
range goals are set by the participants with guidance from their counselor and then prioritized to achieve quantifiable
successes. Networking and collaborations with other service agencies, organizations, the private sectors and faith-
based programs are all key elements of affecting positive changes .. By working together with other entities, our
resources (manpower, financial, etc.) are able to assist a greater number of low-income people.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 7 of 49 HC BOC 010515 Page 40
Johnston-Lee-Hamel! Community Action, Inc.
Planning Process Narrative Continued
4. Describe how your agency plans to make more effective use of, coordinate and form partnerships with other
organizations and programs including: State welfare reform efforts; public and private resources; religious
organizations, charitable groups, and community organizations.
JLHCA is a charter member of the Job Link Centers in both Johnston and Lee Counties and agency staff member's
work very closely with the Division of Employment Services staff in all three counties to help participants locate
employment. We will coordinate with other programs in our service areas in an effort to pool resources and provide
services to more low-income people. Collaborative efforts will involve joint workshops conducted or through the
sharing of information that would benefit our participants. We hold seats on each other's boards or committees to
ensure that representatives from the public, private and poor sectors are aware of services.
The Executive Director is a member of the Southeast Rural Community Assistance Project, Inc., Bank of Four Oaks
Advisory Board, BRAC Board member, Weatherization Policy Advisory Council, Johnston County Board of Elections,
Smithfield-Selma Chamber of Commerce Public Policy Committee, a lifetime member of the North Carolina
Community Action Association Board, Southeastern Association of Community Action Agencies, Johnston County
Citizens' Association Assistant Secretary and Tribute to Excellence Committee chair, Johnston County Jury
Commission, Living Well Partnership of Johnston County/Healthy Carolinians Board member, Johnston County Area
Transportation System Advisory Board, Selma Area Ministerial Association, Chairman of the Johnston County
Emergency Food and Shelter Board, Chairman of the Lee County Emergency Food and Shelter Board, Legal
Services Advisory Council, United Way of the Greater Triangle Executive Directors Council, United Triangle
Resource Investment Cabinet, the Johnston County Continuum of Care and the Balance of State Committee. Duke
Helping Home Advisory Subcommittee and the Regional Lead for the Lee County Housing Committee.
The CSBG Director is a lifetime member of the North Carolina Head Start Association and the North Carolina
Community Action Association, Johnston County Child Fatality Task Force, Johnston County Community Child
Protection Team, 1st Vice-President of the North Carolina Community Action Association, Johnston County Human
Services Council, Princeton Area Ministerial Association, Smithfield-Selma Chamber of Commerce Public Policy
Committee, Living Well Partnership of Johnston County /Healthy Carolinians Task Force, Johnston County Citizen's
Association Chairperson and Tribute to Excellence Committee Banquet (funds are awarded annually for scholarships
for six (6) local high school seniors), Johnston County Continuum of Care/Regional Housing Committee, Lee County
Continuum of Care/Regional Housing Committee and the Balance of State Committee.
Program staff in the agency work in conjunction with other organizations/entities to guarantee that the low-income
families obtain services. A coordination of services through information and referrals and follow-up play an important
role in this project. We partner with local community partners in order to increase the availability of resources to low-
income people in the agency's three county service areas.
We partner with public and private resources using a variety of methods such as cross training. As members and the
founder of the Johnston County Human Services Council, we meet quarterly to discuss any concerns or opportunities
that may have become available since the last meeting. We also provide training for each other's clients and staff to
make sure that areas of needs/concerns are identified and addressed. The agency is diligent in keeping private
citizens informed about programs and other initiatives with goals that help stamp out the causes of poverty. This is
accomplished by issuing information through year-in-reviews, website, news releases, announcements to churches
and other community groups/organizations. Staff attends faith-based activities, civic organizations and other
community groups' functions to keep them abreast of services that our agency offers.
The agency focuses on operating programs that help eliminate the core issues that threaten to destroy the ability of
low-income people to become stable; therefore it is vital that we work together as a team. The private and public
Fiscal Year 2015-16 Community Services Block Grant Application
Page 8 of 49 HC BOC 010515 Page 41
Johnston-Lee-Hamel! Community Action, Inc.
Planning Process Narrative Continued
sectors in our service areas are involved in almost every phase of this process. Individuals from both populations sit
on our Tri-parte Board of Directors, assisting in the planning process, serving on the Successfully Transitioning to
Achieve Real Self-Sufficiency (STARS) Policy Advisory Council in each county to help ensure that we are apprised of
any changes that could have a negative or a positive impact on our target population. We serve on each other's
boards and stay in contact to help guarantee a seamless delivery of services. They donate both time and money to
help us meet the needs of the participants that we serve. Representatives from these two groups help distribute and
collect CSBG client surveys each year to help gauge the needs of low income people in our target area.
Other methods the agency use to involve the private and public sector in our efforts to eliminate the causal
factors of poverty are:
* The agency participates in Drug Action Meetings in Johnston and Lee Counties.
* The CSBG staff work very closely with local business and industry in an effort to gain employment for the clients. The
Counselors in all three counties provide their time and expertise to people four ( 4) hours weekly at the Joblink
centers
* Staff members serve on boards and committees of various organizations that work with low-income residents and
other entities that can have a positive effect on the lives of the disadvantaged population in the target area.
* The agency works very closely with the Area Ministries, Faith-based organizations, local churches and Food Closets
in all three counties which help us share the struggles of low-income members of the community. with laypersons
* The Executive Director serves on the Low-Income Initiative for the Bank of Four Oaks and on the Board of Directors of
the Southeast Rural Community Assistance Project.
* The Board of Directors of Johnston-Lee-Harnett Community Action, Inc. has tri-parte representation. Board
composition is comprised of representatives from the public, private and disadvantaged sector of the community.
* Partnerships have been created with local banks in providing funding for housing counseling. Housing counseling
assist individuals/families who want to purchase a home and help others having trouble paying their mortgage. Bank
staff also conducts Financial Literacy Classes.
* The Executive Director and the CSBG Director serve on the Public Policy Committee of the Smithfield-Selma
Chamber of Commerce. Serving on committees in the chambers gives us an opportunity to gain first-hand knowledge
about potential changes in the county in the areas of industry, community initiatives and other projects that can
impact the lives of all sectors of the community. The chance to share opinions and ask pertinent questions is
invaluable. It also allows us the opportunity to network and get the Community Action story and mission out to both
the public and private sector. We are Chamber of Commerce members in the three-county service areas.
* The Executive Director, CSBG Director, Human Resources Director and the STARS Senior Counselors in Johnston,
Lee and Harnett County are (FDIC) Federal Deposit Insurance Corporation Certified Money Smart Trainers. The
STARS Senior Counselors in Johnston and Lee are SOARS Specialists which help persons who are chronically
homeless and have a diagnosed disability complete an application for disability.
* The STARS staff in Johnston County serves on the New Choices Advisory Board with the local Domestic Violence
Shelter, South Campus Council Advisory. The Lee County STARS staff serves on the Lee County Community Child
Protection Team and Child Fatality Task Force, Enrichment Center/ Senior Program, Sanford Housing Authority,
Hearing Board, Project Task Force, Project Safe Neighborhoods/ City Of Sanford, Library Board -Lee County, NC
Works (ESC). The Senior Counselors attend the Lee-Harnett Housing Collaborative in their respective counties. The
Harnett County STARS Senior Counselor is a Job Link Partners member, the Harnett County Community Food
Fiscal Year 2015-16 Community Services Block Grant Application
Page 9 of 49 HC BOC 010515 Page 42
Johnston-Lee-Harnett Community Action, Inc.
Planning Process Narrative Continued
Pantry, The Hispanic Task Force, North Carolina Latino Foundation, the Belhaven Fire Department, Volunteer at
Harnett County PTO Thrift Store, With Love From Jesus, SAFE and the Hispanic Coalition
* The Human Services Director serves on the Johnston County Human Resources Council and is a Smithfield Housing
Authority Hearing Officer.
* The agency use data from our intake systems as a tool in verifying the validity of clients seeking services from our
partners/lay people in the community. This process help determine if the needs presented by the participants are
legitimate and to reduce the frequency of duplication and/or abuse of services.
* The Head Start Director serves on the Partnership for Children of Johnston County Executive Committee, Lee County
Partnership for Children Early Care and Education Committee and is a member of the board of directors , Harnett
County Partnership for Children Outreach Committee and Executive Committee, NC Pre-K Committee in Johnston,
Lee and Harnett Counties, Safe Kids, North Carolina Head Start Association (Budget, Conference and Executive
Committee), Johnston County Ready Schools Committee, Johnston Community College Early Childhood Advisory
Committee. Other Head Start staff serves on the Committee for Exceptional Children, Johnston, Lee and Harnett
County Local Interagency Coordinating Council, NC Head Start Cluster B, Special Olympics and the Consumer and
Family Advocacy Committee and the Coastal Girl Scouts Council.
* Our agency work with banks and other lending institutions such as Rural Economic Development and North Carolina
Housing Finance to assist with low-interest mortgage loans to help low-income individuals buy a home. In some
instances, the applicant will not have to pay a down payment. We provide reverse mortgage counseling when the
banks and/or mortgage companies refer families to the agency. Our agency provides pre-purchase, foreclosure
prevention, default; reverse mortgage and delinquent mortgage counseling,
* Through the Presbytery of New Hope's Outreach Ministry and the local Presbyterian Church, we received funds to
provide rental deposits for low-income families. Counselors inspect the homes using HUD Section VIII criteria. A
designated member from the local church and a CSBG staff member have the option to make a home visit to
indoctrinate the family into the community when PNH rental deposit funds are used. The deposit is returned to our
agency if a client moves and doesn't owe any money for rent or damages
* Some local churches include funding in their annual budget to help those in crisis who come through our agency.
Some churches/organizations have special projects to assist us in meeting the needs of local low-income residents.
* Our agency is a CHDO, which is designated as Community Housing Development Organization and a charter
member of the Job Link Program in Johnston and Lee Counties.
* Area Ministries and local churches provide food and monetary support for our participants to help provide quality
services and allow us to serve more low-income people. We received a grant for food from Food Lion that will
lessen the predicament of the hungry in our three county service area.
* We participate in and help coordinate Resource Fairs, Health Fairs, workshops and other activities with other
partners that keep the public informed about resources/ services in the community.
* The agency partners with local churches and other organizations to perform repairs on the homes of low-income
people. Our agency provided the names and completed intakes on potential participants by collaborating with the
local churches, more individuals living in substandard housing received housing services that they could not afford.
* As a member and founder of the Johnston County Human Services Council, we meet quarterly with individuals from
community, public sector, private sector, charitable groups and other group representative who have an interest in the
welfare of the low-income. Discussions relevant to the needs and concerns or the availability of new opportunities are
shared with the partners who then share with their participants. We provide training for each other's clients and staff
members to ensure that issues affecting low-income people were being addressed.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 10 of 49 HC BOC 010515 Page 43
Johnston-Lee-Harnett Community Action, Inc.
Planning Process Narrative (continued)
* The Counselors refer families to Head Start and other programs offered by the agency and the community to help
stabilize the family. Participants are referred to Human Resources Development classes and (ESL) English as a Second
Language at Johnston Community College, Central Carolina Community College and to other agencies offering classes.
Participants are mandated to enroll in and attend Career Readiness Certification classes at the community colleges to
increase their job-readiness skills.
* Budgeting and other group-learning classes are taught by agency and from the community to enhance job-readiness
skills of our participants. Participants are referred to any programs that can help them work toward achieving their goals
whether the service provider is internal or external.
5. Describe how your agency will establish linkages between governmental and other social services programs to
assure the effective delivery of such services to low-income individuals, to avoid the duplication of such services
and to fill identified gaps in services, through the provision of information, referrals, case management and
follow-up consultations.
* Staff composition in Johnston County consist of a STARS Senior Counselor/Supervisor and two (2) STARS Counselors.
Because of budget constraints in Lee County only one STARS Counselor provide services to low-income people.
Harnett County has a STARS Senior Counselor/Supervisor and one (1) full time STARS Counselor. The CSBG Director
monitors the total CSBG Program (see organizational chart). When a participant enters the STARS office, a counselor will
interview them to assess their situation. The participant completes a 'Tell Me About Yourself' questionnaire so the
counselor can determine the next course of action. The counselor completes an intake and that information is assessed
to determine if the participant is eligible for enrollment into the STARS Program. The file is then given to the Senior
Counselor who will review it to determine if it meets the eligibility guidelines and to assign the participant to a STARS
Counselor. If the needs are for emergency food, a voucher is issued on-site and they are then referred to Social Services
to apply for food stamps. If the need is for emergency shelter, etc. the counselor will refer them to the appropriate
resource in order to link needs with services. When needed the counselor will facilitate the process through direct
communication, coordination of services to help strengthen the link between the participant and service provider.
When there's a crisis, an intake is completed by a counselor and if eligible, the client is referred to the STARS Senior
Counselor who reviews all applications for emergency assistance. The crisis is corroborated by contacting the service
providers who can confirm the information given by the applicant. The senior counselor then searches for community
resources or generates a voucher (if funds are available) to meet the need. The agency has received grants from the
Presbyteria of New Hope to assist with rental deposits for eligible participants. The Emergency Food and Shelter
Program provided grants in Johnston, Lee and Harnett Counties to assist participants with utility bills and rental and/or
mortgage payments. United Way of the Greater Triangle provides funds to assist low-income people in crisis that lives in
Johnston County, while the United Way of Harnett County help resolve emergency situations in Harnett County. The
United Way of Lee County allocated funding earmarked for emergency assistance. Partnering with other groups has
proven to be a successful undertaking for Johnston-Lee-Harnett Community Action, Inc. to help build bridges and break
down barriers. The goal of the agency is to provide a ladder of opportunity for disadvantaged individuals and /or families
to pull themselves up and out of the stranglehold of poverty.
The STARS Senior Counselors meet with the counselors on a weekly basis to discuss concerns, client progress,
celebrate successes or setbacks that could potentially hinder the successful attainment of the goals set by their self-
sufficiency participants. During this meeting, potential candidates for case management are discussed and the senior
counselor then assigns a counselor to the participant.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 11 of 49 HC BOC 010515 Page 44
Johnston-Lee-Hamel! Community Action, Inc.
Planning Process Narrative (continued)
Some participants were enrolled into the STARS program after the crisis had been resolved, if it was determined that they
would benefit from case management intervention. Some participants come to the agency seeking case management
and others are referred from other organizations/agencies. The STARS Counselors' meet with their case management
participants at least once a month to evaluate and re-examine their goals. They work with participants as they move
toward realizing their dreams of reaching their set goals and to help them rise above the poverty level. Group learning
activities are offered to participants on topics that can help affect positive changes in their life. Some workshops offered
are Job-Readiness, Financial Literacy, Income Tax Preparation, Energy Conservation and Insurance (all types), etc.
Following up on their activities and/or their concerns is a basic but integral part of casemanagement. One major goal of
casemanagement is that the participants will adopt a more proactive approach in making life choices rather than being
reactive.
6. Provide a description of how your agency will support innovative community and neighborhood-based initiatives
related to the purposes of the Community Services Block Grant (fatherhood initiatives and other initiatives with the
goal of strengthening families and encouraging effective parenting).
Participants enrolled in the STARS Program with children enrolled in the Johnston-Lee-Hamett Head Start Program may
participate in a variety of initiatives that can enhance the self-sufficiency experience. They are encouraged to take
advantage of programs being offered by the agency and other community or Human Services agencies, as they are made
available.
Johnston-Lee-Harnett Head Start offers the "I am moving ..... I am learning" Initiative which is a practical approach to
addressing childhood obesity in Head Start children. The program educate Head Start children and their families in a
variety of methods on how to become more physically active and use these four basic components: Moving With the
Brain in Mind, Body language, Nutrition Building Blocks and Resources for Family Meals to help them achieve and
maintain a healthier lifestyle.
Head Start's Male Involvement Program (Men for Tots) is designed to enhance the lives of the primary males in the
children's lives as well as the entire family. The program targets initiatives that would strengthen the emotional and
financial well-being of the family. Key elements that the program focuses on are effective parenting, building leadership
skills and entrepreneurship and other critical issues facing males in today's society. Staff works with the men to foster self-
sufficiency. The males do not have to be the child's biological father; they can be stepfathers, grandfathers, uncles, and
friends of the family or other relatives. The only prerequisite for participation in this program is that they have never been
convicted of a felony (especially involving a child) and that they have a genuine interest in the welfare of children. The
workshops provided by this initiative are open to the public. When there are other programs that offer parenting programs,
we encourage our parents to participate fully in them in order to gain the maximum benefit in the parenting experience.
The STARS Program coordinates supports and provides assistance in organizing other nontraditional partners in
order to assist in closing the gap between needs and services. For participants of the STARS Program, strategies are
planned that will identify barriers to achieving self-sufficiency. Goal setting activities are then designed in such a
manner that the problem they are experiencing can be curtailed. The service plan may include several groups
working together with the clients to come up with a plan of action that can help move the family/individual above the
poverty guidelines. Participants are mandated to attend Financial Literacy classes to help them create and maintain a
budget. Incorporating this strategy into the program can assist participants as they work to attain their set goals.
The Housing Program is designed to help low-income people establish the habit of saving in order to become a
homebuyer. The program incorporates financial literacy training, one-on-one counseling, pre-purchase counseling,
Homebuyers Education workshops, training sessions to make sure that participants are well versed in the area of
home ownership.
Fiscal Year 2015-16 Community Services Block Grant Application
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Johnston-Lee-Hamel! Community Action, Inc.
Planning Process Narrative (continued)
Children who are enrolled in the Head Start Program and have been diagnosed with asthma can also participate in the
Head Start Asthma Outreach Program. This program was designed to minimize the number of asthmatic episodes that
Head Start children were experiencing. A Respiratory Therapist from Down East Respiratory Services was assigned to
work with the children who have asthma three days a week at the center that they attend. It is not mandatory and
parent/guardians have the option to enroll their children in the program. Doctors and the insurance carriers have to agree
that the child can be enrolled in the program. The respiratory therapist makes home visits to the children during the
holidays and is available to provide services year round. This ensures continuity of services and care and treatment for the
child and to answer questions and address concerns that the family may have. Since the inception of the program about
30% of the 717 children who are enrolled in the program have benefitted through education, knowledge, management of
the disease and a decreased number of asthma attacks. Enrollment in the program has decreased the number of
absentees due to Asthma related illness.
The HUD Emergency Solutions Grant (ESG) Rapid Re-Housing Program in Johnston and Lee Counties affords us the
opportunity to help move homeless families/individuals out of cars, parks and other dangerous living conditions and into
standard housing. Clients enrolled in the program receive utility and rent assistance for up to 3-months. They will also
receive utility and rental deposit assistance. If applicable, they may be assisted with rental application fees. A counselor
will work with them to help them find employment and/or link them with services they may be eligible to receive. The
counselor helps them assess their situation, help determine what circumstances got them to this place and what they
could do to avoid becoming homeless again.
The CSBG Director is a National Certified Grant Specialist and continually looks for funding to support programs that are
beneficial to low-income people in Johnston, Lee and Harnett Counties such as Foundation Grants, Emergency Food
and Shelter Program, United Way Support, Presbyteria of New Hope and other as opportunities arise. We will continue to
apply for funding to develop programs that will help our participants rise above the poverty level.
The Head Start (BMI) Body Mass Index Program was initiated due to the high number of head start children who were
overweight. The initiative is a collaborative effort between Head Start, primary care physicians, local Health Departments,
Women, Infant and Children's (W. I. C) offices. During the bi-annual height and weight checks, if a child's body mass index
percentage indicates that a child's is high, at risk, or underweight a computer generated graph is sent a copy of the
information and then have to take the child to a medical provider for follow-up. The nutrition coordinator then tracks the
progress or lack of progress and follows up with the parent/guardian. If the BMI percentage is high, the curriculum in
the classroom will be amended to help rectify the situation. Healthy snacks are encouraged and parents receive
educational information, such as monthly newsletters, etc. to help introduce a healthier lifestyle for the entire family.
The Housing Urban Development Housing Counseling Program provides multiple services which specifically target both
homeowners and potential homeowners. Reverse Mortgage for senior citizens who own their homes are afforded the
opportunity to stay in the homes and receive funds to help meet their needs. The Housing Counselor is one of a very few
counselors who is nationally certified to coordinate reverse mortgages. The Counselor also offers Homeowners Training,
Default and Pre-Purchase Counseling. The Financial Literacy Training is incorporated into the other elements of the
this program and is conducted by the Senior STARS Counselors who are Certified Money Smart Trainers. The Executive
Director, CSBG Director and the Human Resources Director are also FDIC Certified Money Smart Trainers.
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Johnston-Lee-Hamel! Community Action, Inc.
Planning Process Narrative (continued)
7. Describe activities that your agency has undertaken or plans to undertake, on an emergency basis, for the
provision of such supplies and services, nutritious foods and related services, as may be necessary to counteract
conditions of starvation and malnutrition among low-income individuals.
The agency participates in the Area Ministries and encourages churches to provide emergency assistance when resources
are available. We sought and received funding from Food Lion Foundation to provide food for low-income people. Food
Vouchers will be issued to eligible applicants in Johnston, Lee and Harnett Counties. We will pursue additional funds from
other sources to help meet the needs of low-income people needing emergency assistance. Funding from the Presbyteria
of New Hope Outreach grant also assists in this venture. Funding from the United Way and the Emergency Food and
Shelter Program (EFSP) is used to assist the agency in Johnston, Lee and Harnett Counties providing for emergency
needs.
Food closets are organized within each area ministry and are supported by volunteers and private donations from churches,
schools and food drives conducted by the community. In Johnston County, the Senior Counselor mails the Food Closet
volunteers a schedule, so that each volunteer knows when they are scheduled to work.
Some low-income people in crisis benefited when private donators contributed funds for the sole purpose of providing
emergency assistance. Private donors can help the needy in this way without having to screen them to see whether or not
there is real crisis. Local churches in all three counties also provide funds to assist participants who are experiencing a
crisis. The program partners with churches, food banks aQd other organizations whose primary mission is to distribute food
to those in need. Some people receive food vouchers, bags of groceries or hot nutritious meals from area soup kitchens that
are referred from our agency. We maintain a close relationship with these groups to ensure that no one goes hungry and to
keep abreast of any new services that may become available.
There are no set agency wide methods used to operate the emergency food programs. Each food distribution program
dictates the process that it will use according to their policies and procedures and/or mandates from the funding source.
Intakes are completed on all of the clients who come into the agency
8. Describe how your agency will coordinate the provision of employment and training activities with entities providing
activities through statewide and local workforce investment systems under the Workforce Investment Act of 1998.
The agency is a Charter Member of the Job Link Centers in both Johnston and Lee Counties which is now known as
Division of Employment Services.
Referrals are made to agencies in our service area for employment and training programs. We also offer Job-Readiness
training to our casemanagement participants. We work with Triangle South Workforce Development in Lee and Harnett
County.
Staff from our agency as well as from other Human Services agencies serves on each other's Boards and Policy Advisory
Councils to ensure that our counselors are well-informed on the availability of services that are beneficial to our clients. We
use referral forms to speed-up the delivery of service and to avoid duplication of services.
The Executive Director and the CSBG Director serve on the Public Policy Committee of the Smithfield-Selma Chamber of
Commerce. This affords the agency an opportunity to be in on the planning stage of any business prospects that may be
coming to or leaving our area that could have a positive or potentially negative impact on low-income people.
The sharing of information at our Board of Directors and Policy Advisory Council meetings plays a vital role in coordinating,
and establishing linkages between governmental and other social services programs in the delivery of services to low-
income individuals. As the Board of Directors is a Tri-parte board, its members include county commissioners, bankers,
realtors, representatives from legal services, local health department, department of social services, faith based
organizations, senior services, teachers, division of employment services, head start policy council, partnerships for
children, civic groups, etc., Programming concerning the availability, delivery and quality of services are always of
the utmost importance and at the forefront of discussions between partners.
Fiscal Year 2015-16 Community Services Block Grant Application
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Johnston-Lee-Harnett Community Action, Inc.
Planning Process Narrative (continued)
9. Describe how your agency will ensure coordination with the emergency energy crisis intervention program under title
XXVI (relating to low-income home energy assistance).
The Department of Social Services and other human services refer low-income people to our agency for emergency assistance
when they do meet their criteria. These service requests include utility payment assistance and other crisis aid for needy
persons outside LIHEAP/CIP when they no longer have funds available. Social Services' Emergency Assistance/Crisis
Programs have fairly restrictive guidelines. Their emergency assistance programs are structured to meet crisis needs within a
24 hour time frame and for a certain household type; therefore their available funds are depleted very quickly and many
households are left without services because they don't meet the guidelines. We coordinate our resources to try to ensure that
those individuals who are in crisis receive needed help, if when are available. By using this strategy, we can assist more low-
income people as they fight to keep the most basic of needs, ex. utility payments, rental assistance, medicine, food, etc. The
agency continues to seek private donations of cash, goods, and volunteer services, that is then made available to low-income
people in the area.
We are contractors for the Harnett County Department of Social Services' Low-Income Energy Assistance Program (LIHEAP)
and Crisis Intervention Program (CIP) programs. Three staff members were hired to operate the program in the Harnett County
offices of the agency to meet emergency home heating needs. The program is a heating/cooling program and funds are
disbursed only when weather conditions become extreme. The determination to release funds is made by the Department of
Social Services Director.
The JLHCA Weatherization Program and the HARRP (Heating Assistance Repair Replacement Program) provides assistance
to eligible individuals/ families with their energy conservation needs. One of the primary goals of this program is to create a
safe, healthy environment in which low income people live and to save on energy bills by maximizing their heating and air
appliances capabilities. They provide home and heating system repairs, air sealing using new method to make the best use of
energy conservation, rehabilitate substandard houses, replace heating systems when needed and offering educational classes
in small home repairs and energy conservation. Urgent repairs are made when funds are available. The Executive Director is a
member of the Weatherization Policy Advisory Council for the state Weatherization Program.
1 o. Describe the needs of low-income youth and your agency's efforts to promote increased community coordination
and collaboration in meeting the needs of low-income youth.
Low-income youth in our service area are faced with multiple barriers that include but are not limited to: lack of employment,
recreational facilities, transportation, crime, mentorships and substance abuse that hinder their economic and emotional
growth. Low-income youth are competing with adults who have more education, experience and emotional stability even in jobs
that were traditionally held by the youth in the agency's service areas. There are few programs and/or activities that focus on
low-income youth. Because of the high incidences of substance abuse (the youth themselves or their parents) and drug related
crimes in our area, parents no longer feel comfortable allowing their children to play at the parks and play areas are safe;
therefore the youth are not allowed to run and play in their own neighborhood. Low-income youth need an access to a legal
source of income, recreational programs and other activities designed to foster self-esteem and create a sense of purpose.
Most of the youth-focused programs in the area are geared toward youth who already have a juvenile record or who have
medical problems (mental/social/physical). Staff and some board members serve on committees who offer services to youth
between the ages of 0 to 21. We work closely with the Department of Social Services, Community Colleges, Health
Departments, Partnerships for Children, Community Child Protection Team/Child Fatality Task Force, National Fatherhood
Practitioners, Johnston County Neuse Charter School Johnston County Citizens' Association, N.C. Coastal Pines Girl Scouts,
Harnett Productions, Kiwanis Club of Lee County, Kappa Alpha Phi Fraternity, Omega Psi Phi Fraternity, YMCA, Safe Kids
Coalition, NAACP, Johnston County Chapter of the Delta Sigma Theta Sorority Some other youth-based projects that staff
participate in are Project Task Force, Johnston County Schools, First in Families Johnston County Industries, Family Promise,
Psi Sigma\ Omega Chapter of the AKA Sorority, Sisters Informing Sisters about Topics on Aids Project, Johnston and Lee
County Girls and Boys Clubs, Hillcrest Youth Center, Lee County, Housing Authority, Johnston County Youth Services, Base
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Johnston-Lee-Harnett Community Action, Inc.
Planning Process Narrative (continued)
Realignment and Closure (BRAC), local churches and other groups that work primarily with youth to identify problems and seek
solutions. Other efforts include Project Safe Neighborhoods/City of Sanford Library Board of Lee County, NC, Harnett County
Cooperative Extension, 4-H, Harnett County Workforce Development!Joblink/IA Youth Program and the Adolescents
Pregnancy Prevention Program.
The CSBG Director is the chairman of Johnston County Citizens Association which sponsors fund raising activities annually to
provide six (6) scholarships for local high school seniors. The Executive Director is the chairperson for the Tribute to Excellence
Banquet which is the primary fund raiser for these scholarship funds. The goal of this program is to help meet the educational
needs of youth by:
* Providing preparation for post-secondary educational opportunities; * Providing linkages between academic and occupational learning; * Provide scholarship funds to assist with needs associated with attending an institution of higher learning.
11. Describe activities that your agency has undertaken or plans to undertake to establish a pool of unrestricted funds to
further the agency's mission and reduce dependency on government funding.
a. Funds to support services for low-income persons:
We seek funding from all segments of the community to support services for low-income people. Some private citizens
contribute funds to provide emergency assistance to low-income persons. Grants from the Emergency Food and Shelter
Programs, Foundations, United Way, local churches and area ministries have also been used to provide funds to meet the
needs of low-income persons. These funds are used to prevent utility disconnections, evictions, rental deposits, purchase
medications; provide housing assistance to homeless persons and other needs that low-income people are experiencing.
b. Funds to support the overall agency
Some activities our agency has undertaken to build a pool of unrestricted fund are the building and renovating of homes
through the agency's Economic Development Program. We also bid on jobs across the state that allow the agency to
establish a pool of unrestricted funds in order to guarantee the agency can stay true to its mission without being wholly
dependent on government funds. We seek other funding streams from private foundations as a way to secure unrestricted
funds.
12. Describe your agency's method for informing custodial parents in single-parent families that participate in CSBG
programming about the availability of child support services. In addition, describe your method for referring eligible
parents to the child support office[s].
* All participants including custodial parents in single-parent households are asked whether or not they are receiving child
support. They are told about the availability and advisability of seeking assistance through the local child support office. They
are informed about any services they may be eligible for and contact information during the intake process.
* When eligible participants come into the agency seeking services, they are given a referral form by the Successful
Transitioning to Achieve Real Self-Sufficiency (STARS) Counselor that can be used for any purpose at any
organization/agency. If they are not receiving child support and express an interest, they are referred to the local child support
agency.
* If the custodial parent/guardian has made arrangement with the non-custodial parent and is not interested in pursuing court-
ordered child support or do not wish to involve the local child-support office, we do not try to intervene. In some instances,
they receive more assistance directly from the non-custodial parent than they would if they involved the local child-support
agency. They will not be denied services if they refuse to seek court-ordered child support.
Fiscal Year 2015-16 Community Services Block Grant Application
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Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
OEO Form 210
Agency Strategy for Eliminating Poverty
Planning Period: July 01, 2015-June 30, 2016
Section 1: Identification of the Problem (use additional sheets if necessary)
Johnston-Lee-Harnett Community Action, Inc.
1. Give the Poverty Cause name(s), rank the poverty cause{s) and identify which one(s) the
agency will address.
The poverty causes were ranked based on the results of the Needs Assessment questionnaire and
as such will be addressed and are as follows: Affordable Housing: 97, Transportation: 93 and
Employment: 89.
2. Describe the poverty cause(s) in detail in the community with appropriate statistical data
(include data sources). Explain why the problem exists. Identify the segment of the
population and give the number of people experiencing the problem. Explain how the
persons are adversely affected. * Approximately 26,744 people of the 177308 (NC Census Johnston Co. Quick Facts) in Johnston County lives below the
poverty guidelines. These figures are reflective of the total households.
* Approximately 10,486 people of the 60,266 people in Lee County live below the poverty guidelines. These figures are
reflective of the total households.
* Approximately 20,885 people of the 127,348 people (US Census-Harnett County) in Harnett County live below the
poverty guidelines. These figures are reflective of the total households
* The current percentages of people living below the poverty level are listed as follows: Lee-17.4%, Harnett-16.4% and
Johnston-15.1 %.
* According to the N.C State Data Center, the average number of people in a household per county is: Johnston County-
2, Lee County-3 and Harnett County-2.76
The figures in the chart below reflect the number ofT ANF, Medicaid and Food Stamps recipients. The working poor
continue to make up a large percentage of families living below the poverty level. They also receive little if any benefits on
their jobs.
As of November 2014, the fi ures below reflect the number of households receivin assistance from Social Services:
Service: Johnston Lee Harnett
Food Stamps (households): 14,122 5728 10,000
Work First!T ANF 264 134 176
Medicaid: 33200 12320 figures not available
a) Explain why the problem exists.
1) Affordable Housing: Based on the responses garnered from the 2014 Community Needs Assessment Questionnaire,
Affordable housing was listed as the top priority. Based on the eligibility guidelines for income-based housing in
Johnston, Lee and Harnett Counties, affordable housing is very unaffordable for low-income people. Criminal
background and credit checks are the main reasons that many low-income people cannot find affordable housing. If
their records check reveals a judgment or a negative action by a former landlord or utilities company, they may be
considered ineligible. Some potential renters must pay a non-refundable deposit to complete an application and credit
report. In the not so distant past the average rental cost for a 3-bedroom apartment was about $300. It has now grown
to about $650.00 to $1000.00 depending on the location and the landlord. Some private landlords can charge an
Fiscal Year 2015-16 Community Services Block Grant Application
Page 17 of 49 HC BOC 010515 Page 50
Johnston-Lee-Hamel! Community Action, Inc.
Agency Strategy for Eliminating Poverty (continued}
exorbitant amount for rent even if the house is substandard because the applicant does not meet the guidelines
of Section VIII or income based housing. When you add high rent, high deposits and high utility deposits that
can top $1000.00 together, you can understand why affordable housing was ranked number one on the
Community Needs Assessment questionnaire. The waiting list for subsidized housing is between 4 to 7 years. In
Johnston County alone, the Housing Assistance Payment Program has an extensive waiting list with an
averages wait time of 7 years. The layers of restrictions are increasing at an alarming rate. As the renters' market
increase, the chances of low-income people finding affordable housing decreases. Anyone coming to the
agency seeking emergency assistance must attend the mandatory Financial Literacy classes. The classes are
designed in order to help clients develop budgeting skills that will help them manage their money. As their credit
scores rise, the participant will become more attractive to the landlord or mortgage lenders.
Many low-income families are no longer looking to purchase a home because it is cost prohibitive and the
uncertainty of the job market. When you factor in extremely high utility bills, high tax rates and the burden on the poor
gets heavier. The cost of living has escalated in Johnston, Lee and Harnett County with little or no relief in sight. This
rise can be attributed in part to the large influx of people moving into our counties from the triangle area. Some
landlords have taken advantage of the situation by increasing the cost of rental properties. The average cost of housing
has risen so high that our clients cannot find safe, affordable housing. As Wake, Durham and Orange Counties
experience a housing explosion, they are moving into our target counties. More and more low-income renters are
finding themselves and their families living in expensive but substandard housing that could lead to evictions and an
even worse credit score than they had initially. A growing number of first-time applicants are coming into the agency
seeking emergency assistance, foreclosure prevention intervention or worse because they have already lost their
homes and are homeless. This group of "new economically disadvantaged" persons have found themselves in the rare
dilemma ... having to seek emergency assistance.
2. Transportation: The counties that we serve are large in size, but are not equipped with reliable, affordable public
transportation. That would explain why transportation was ranked so closely behind affordable housing.
Transportation is essential to finding and maintaining employment that can support the rising cost of obtaining/
maintaining affordable housing. Johnston County Area Transit can provide some transportation, but cannot be relied
upon for employment or educational activities because it can't assign a structured route. The buses can only go to
areas that have been designated as a regular stop and primarily for those individuals who are on Medicaid and/or
disabled. There is no evening or weekend service therefore anyone working those schedules would not have access to
transportation. It is not a guaranteed source of transportation because its services are needs based and has space
constraints. Senior citizens, disabled persons and Medicaid recipients have priority for medical visits. The cost can
vary based on the length of the trip and the number of passengers on a given day as the system is ridesharing and
fees fluctuate based on these factors. There is no set fee for a specific length of time. HARTS is a Community
Transportation program in Harnett County that serves both human service consumers as well as the general public.
Operating hours are between 4:00a.m. and 6:00 p.m., Monday through Friday. Services are provided through
Subscription routes, Dial-A-Ride and Demand-Response service trips. There is no evening or weekend service
therefore anyone working those schedules would not have transportation. It is not a guaranteed source of
transportation because it is needs based and passengers can be bumped off since senior citizens, disabled persons
and Medicaid recipients have priority. The cost of the trip is $3.00 each way in county and $5.00 out of county one-
way. County Of Lee Transit System Dash hours are 7 am to 5pm daily and have certain scheduled pickup areas mostly
centered on areas frequented by senior citizens. The cost is $2.00 per passengers each way. The cost per week would
be $20 weekly for riders. It is cost prohibitive for most low-income people and may be available for job or school
schedules in the evening. Most of the routes are in the city limit while most of the industries are outside of the city
limits.
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Agency Strategy for Eliminating Poverty
(Continued)
Johnston-Lee-Harnett Community Action, Inc.
3. Employment: With the lack of good paying jobs especially those with benefits in our service areas, it was not
surprising that employment was one of the top priorities for persons completing the questionnaires. Many of the
STARS participants enter the program without the qualifications/skills necessary to command high wages and their
salaries reflect that fact. Some of the likely culprits may be a lack of education (academic/vocational), transportation
and criminal backgrounds, etc. Many people with college degrees are finding it difficult to find a job and even harder to
find a job with benefits. Competition is fierce and jobs are few or require specific skill sets. Many of the participants only
have a high school diploma or a GED, which makes their prospect for employment dismal. Participants without a
diploma are finding it very hard to find a job. Employers are increasingly concerned with the skill level of both their
current employees and potential employees. Employers have to be cognizant of the type of skills necessary for their
businesses to thrive in today's global economy. According to the North Carolina Career Readiness Certificate
Consortium, more than 80% of all jobs were projected to require skills beyond high school. The CRC is an
assessment-based credential that gives employers and career seekers a uniform measure of key workplace shills. As
a result, both job seekers and incumbent workers are increasingly called upon to demonstrate a more advanced set of
skills or at least the ability to develop those skills through on-the-job training. North Carolina's Career Readiness
Certification (CRC) is designed to meet the needs of both employers and job seekers in this transitioning economy.
For employers, the CRC offers a reliable means of determining whether a potential employee has the necessary
literacy, numeracy and problem solving skills to be "job ready. To countermand these barriers, the STARS program will
place more emphasis on programming which incorporate activities that will enhance job/skills development, coaching
participants on job-readiness endeavors which include the Career Readiness Certification. It is imperative that STARS
participants are equipped with this certificate because for job seekers, the CRC serves as a portable credential that can
be more meaningful to employers than a high school degree or a resume citing experience in a different job setting.
Unemployment figures reflect those persons still unemployed and drawing benefits, so the actual figures are usually
higher than reported. Some people don't have any reserve of time to draw down from. The latest unemployment figures
for 2014 are as follows: Johnston County-6.9% , Lee County-7.9% and Harnett County 6.9%
b. Identify the segment of the population experiencing the problem.
The segment of the population that is experiencing the problems outlined above includes low-income unemployed
and/or underemployed and persons without a diploma, certification or degree. There has been an increasing
number of people who were not low-income until the uncertainty of the economy created a negative impact on their
finances mainly due to the loss of employment.
c) Quantify the number of persons experiencing the problem.
Currently these percentage reflect the number of people living below the poverty level in Johnston, Lee and
Harnett County: Lee-17.4%, Harnett-16.4% and Johnston-15.1 %.
d.). Clarify how the persons are adversely affected.
Low-income persons in Johnston, Lee and Harnett Counties are negatively affected because many of them do not
have enough money or resources to meet the most basic of needs. Since many low-income individuals rely on
unemployment benefits as their main source of income (amounts were reduced and length of time they can receive
benefits were lessened), trying to maintain a household, provide a nutritious meal for themselves and their family
and keep utility services connected is almost impossible. Many low-income persons seeking services are living on
SSI benefits for their child (ren) or child support from absentee dads or moms. There has been an increase in the
number of people contacting the agency seeking Foreclosure Preventions and requesting Reverse Mortgage
assistance. That fact alone is an indicator of the scope of the problem that exists in our service areas. It has
affected all age groups as the Reverse Mortgage Program requires that the homeowner must be 62 years of age or
older.
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Johnston-Lee-Harnett Community Action, Inc.
Agency Strategy for Eliminating Poverty
(Continued)
Section II: Resource Analysis (use additional sheets if necessary)
3. Resources Available:
a. Agency Resources:
Johnston-Lee-Harnett Community Action's current programs implemented to enhance this grant:
* Head Start program serves 3 and 4-year old children and their families-$4,096,269 * Early Head Start (prenatal to 3 years of age -$1,1079,60 * DOE Weatherization-$34,347
* DSS-Harnett County-$40,093 * LIHEAP Housing Assistance Repair/Replacement Program-$296,618 * LIHEAP WAP-$611 ,285 * Six (6) food closets operated by local area ministries are working closely with JLHCA to
provide emergency food and volunteers to operate all facilities. * North Carolina Pre-K-$205,585 * Presbytery of New Hope provides funds for rental deposits. $2000 * Emergency Food and Shelter Programs-(3 counties) $40,007
* Head Start USDA Community Food & Nutrition-$500,000 * ESG Housing Grant $156,861 * United Way (3-counties)-$82,451 * Emergency Assistance Program-* Capacity Building-$136 ,800 * NC Foreclosure P)prevention -$25,714 * USDA Capacity Program-$508,689
b) R B H h ld , Community esources: '!ly ouse o
Average per Month Johnston County
Food Stamps 14,122
Cost per month $42,745,626
Medicaid 33,000
Cost per month Info not available
TANF 264
Cost per Month $51,916
Emergency Assistance funds $43,400
LIHEAP $415,400
Enerqy Neighbor $16,165
CIP $556,042
ReQulated Daycares 82
Cost per month $571,741
Lee County
5728
$1,753,990
12,320
No county share
134
No county share
$0
$361,914
$0
$243,468
49
$164,043
Harnett County
10,000
$270,500
Info not available
Info not available
176
Info not available
Info not available
$216,700
$9078
$341,770
230
$325,600 * Social Secunty Payments: Johnston $27,371,000; Harnett-$16, 478,000; Lee County: $5,446,000
HUD: Section VIII Housing: 605 units in Johnston County; 464 in Lee County and 741 in Harnett County Public
Housing: Johnston County· 561 units, Lee County-447, and Harnett County-143
* Harbor in Johnston County is a battered women's shelter that has 29 beds available for women, infant and children
at an annual budget of $125,000.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 20 of 49 HC BOC 010515 Page 53
Johnston-Lee-Harnett Community Action, Inc.
Agency Strategy for Eliminating Poverty
(Continued)
* Haven of Lee County has a total of 29 beds for battered women, infant and children with an annual budget of
$286,934
* Safe Harnett County is a battered women's shelter that has 13 beds with an annual budget of $335,000.
* Division of Employment Services annual report of 2014 unemployment expenditures reported the following figures:
Johnston -$4,171,434, Lee-$306,934, Harnett-$32,596,809.
* R I H . D I t P . t U 't L b k d . th th t t t ura ousmg_ eve opmen rDJeC n1 s-oans were ro en own m e ree-coumy arge area rn th1s manner:
Johnston County Lee County-5 Harnett County
502 Loans Low: 5/ $700,900 502 Loans Low: 502 Loans Low: 1/$134,900
502 Loans Very Low: 1/$134,900 502 Loans Very Low 502 Loans Very Low 1/$99000
504 Loans: 1/$4000 504 Loans: 504 Loans:
504 Loan & Grant 0 504 Loan & Grant 504 Loan & Grant
Guaranteed: Guaranteed: 105 Guaranteed:
4. Resources Needed:
b. Agency Resources: $9,855,000
The resources listed below are needed and include an estimated monetary value These services are not available
or accessible to our participants at the present, but could be obtained by collaborating with existing resources and
by obtaining additional funding.
(a) Job development/apprenticeships assistance, career planning program-$70,000.
(b) Additional support staff for Head Start childcare positions-$350,000.
(c) County-wide before and after school programs--$650,000
(d) Individual Development Account Programs-$200,000.
(e) Build/operate Homeless Shelters for women & children, families and men-$1, 500,000
(D Funding for Housing rehabilitation Program-$650,000.
(g) Creation of a microenterprise-$875,000
(h) Additional resources to meet the needs of the homeless/w disabilities-$350,000.
(I) One-stop agency wide intake system $35,000
(j) Provide linkages between participants and affordable, reliable transportation.-$25,000
(k) (2) New Head Start Facilities $3,500,000
(I) Four (4) school buses for Head Start-$400,000
(m). Transitional housing and staff -$1,250,000
c. Community Resources:
(a) More Job Training opportunities.
(b. Reentry services for ex-offenders.
(c. County wide affordable transportation
(d. Shelters for women, families and single men
(e. More affordable standard housing.
(f Lower cost and accessibility of medical care.
(g. Substance abuse prevention/intervention for families.
(h. Homeless intervention programs
(i. Creation of a Microenterprises/lncubator
Fiscal Year 2015-16 Community Services Block Grant Application
Page 21 of 49 HC BOC 010515 Page 54
Section Ill: Goal and Strategy:
Agency Strategy for Eliminating Poverty
(Continued)
Johnston-Lee-Harnett Community Action, Inc.
5. Long-Range Goal: To move 451ow-income households above the poverty guidelines by June 30, 2018.
6. Strategies for Achieving Long-Range Goal:
* Develop and provide supportive services to low-income people that break down barriers to self-sufficiency. * Locate and form partnerships with employers, community colleges and other resources that can assist the
agency in its mission to help implement self-improvement behavior.
* Secure additional funding streams and collaborate with community resources in order to assist participants
/families experiencing a crisis in order to stabilize the situation.
* Collaborate with Work Force Development Boards to work through employment issues and help
participants develop and build job-readiness skills designed to increase their marketability to potential and/or
current employers. Cultivate partnerships in the public and private sector that will help facilitate job training
and placement opportunities for STARS participants.
* Provide educational guidance to help persons enrolled in the STARS Program, identify and plan strategies to
earn a diploma, degree or certification.
* Enroll participants in the FDIC Money Smart /Financial Literacy Curriculum to help them become financially
literate and encourage them to open a bank account, create and maintain a budget.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 22 of 49 HC BOC 010515 Page 55
Johnston-Lee-Hamel! Community Action, Inc.
1. Project Name:
2. Poverty Cause Name:
3. Long-Range Goal:
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
One-Year Work Program
OEO Form 212
Section 1: .Project Identification
(STARS) Successfully Transitioning to Achieve Real Self-Sufficiency
Affordable Housing /Transportation/ Employment
To move 451ow-income households above the poverty guidelines by June 30, 2018.
4. Selected Strategy: Develop and provide supportive services to low-income people that eliminate barriers to self-
sufficiency. Locate and network with employers, community colleges and other resources that can
assist the agency in its pursuit to help implement self-improvement behavior. Utilize Work Force
Development Boards to work through employment issues. Secure additional funding opportunities and
collaborate with community resources in order to assist participants /families when in crisis in order to
stabilize the situation.
5. Project Period: July 1, 2015 I To June 30, 2016 Plan Year 1 1 1 of 1 3
6. CSBG Funds Requested for this Project: $535,696
7. Total Number Expected to Be Served: 75
a. Expected Number of New Clients 70
b. Expected Number of Carryover Clients 5
8. Number expected to be moved above Federal Poverty Guidelines this year (Self-Sufficiency Projects):13
9. Percent of Long-Range Goal Expected to be Met this Year (For projects other than Self-Sufficiency):
Section II: One-Year CSBG Program Objective and Activities
Activities Position Title(s) Implementation Schedule
First Second Third Fourth
Quarter Quarter Quarter Quarter
Objective: Provide comprehensive services designed to CSBG Director, STARS 25 50 65 75
remove 75 low-income households from poverty by June 30, Senior Counselors (SSCS) (25) (15) (10)
2016. STARS Counselors (SC)
1 Monitor and direct CSBG Program in the three-county CSBG Director, STARS 09/15 12/15 03/16 06/16
service area. Senior Counselors (SSCS)
STARS Counselors (SC)
2. Supervise Senior STARS Counselors/Supervisors. CSBG Director 09/15 12/15 03/16 06/16
3. Secure additional funding streams to enhance CSBG Director 09/15 12/15 03/16 06/16
services provided by the CSBG STARS Program
4. Educate and inform all sectors of the community CSBG Director 09/15 12/15 03/16 06/16
(private, public and disadvantaged) on the benefit and
value of the CSBG Program.
5. Identify and enroll self-sufficiency participants into the sscs 25 50 65 75
STARS Program. STARS Counselors (25) (15) (10)
Fiscal Year 2015-16 Community Services Block Grant Application
Page 23 of 49 HC BOC 010515 Page 56
One-Year Work Program
OEO Form 212 (continued)
Johnston-Lee-Harnett Community Action, Inc.
Section II: One-Year CSBG Program Objective and Activities
(continued)
Activities Position Title(s) Implementation Schedule
First Second Third Fourth
Quarter Quarter Quarter Quarter
6 Provide supervisory oversight for STARS STARS Senior 09/15 12/15 03/16 06/16
Self-Sufficiency staff. Counselors/Supervisors
7. Conduct outreach and recruitment using the CSBG Director, SSCS, SC 09/15 12/15 03/16 06/16
media, referrals, flyers, brochures, community
partners and advertisement tools.
8 .Make home visits to stay abreast of participants SSCS,SC 25 50 65 75
accomplishments and provide continuous follow-up (25) (15) (1 0)
and support
9. Provide budget counseling and develop long-SSCS,SC 25 50 65 75
range plans with the family. (25)
SuQQOrtive and Transition Services
(15) (10)
>-Counseling
)> Financial Literacy Curriculum
>-Information and Referrals
>-Work clothes and tools
>-Transportation
};> Educational supplies, books, tuition, etc.
10. Work with participants if applicable to obtain SSCS,SSSC 25 50 65 75
Affordable Housing (25) (15) (1 0)
11. Establish and develop comprehensive services CSBG Director, SSCS, SC 25 50 65 75
that involve the total family to achieve self-(25) (15) (10)
sufficiency
>-Orientation
>-Develop plans of action
>-Assessment/reassessment
>-Facilitate problem-solving sessions
};> Emolovment CounselinQ
12. Encourage participants to establish and maintain SSCS,SC 25 50 65 75
a savings account. (25) (15) (10)
13. Maintain updated records of all activities and SSCS,SC 25 50 65 75
Accomplishments in AR4CA and maintain a hard (25) (15) (10)
copy.
14. Work intensively with Joblink staff in each sc 09/15 12/15 03/16 06/16
county to help participants secure employment.
15. Stabilization Services CSBG Director, SSCS, SC 09/15 12/15 03/16 06/16
>-Contact partners in the event emergency
assistance is needed
>-Conduct mandatory crisis
prevention/budgeting workshops
>-Advocate with service providers on
participants behalf to avoid evictions,
disconnects, etc.
};> Crisis intervention
Fiscal Year 2015-16 Community Services Block Grant Application
Page 24 of 49 HC BOC 010515 Page 57
Johnston-Lee-Hamel! Community Action, Inc.
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
One-Year Work Program
OEO Form 212 (continued)
10. Use the tables below to enter your agency's targeted outcome results. The performance measures will be included in the
agency's CSBG contract.
All CSBG grantees are required to complete Table 1. Please refer to Performance Measures and Outcomes
Definitions on page 7 of the Fiscal Year 2015-16 CSBG Application Instructions. If your agency operates more than
one project, you will also need to complete Table 2 on the following page. There should be one table of outcome
. t measures per ~roJec .
Table 1
Outcome Measures for Project 1 STARS
Expected to Achieve the
Measure Outcome in Reporting Period
(Target}
The number of participant families served. 75
The number of low-income participant families rising above the poverty 13
level.
The number of participant families obtaining employment. 25
The number of participant families who are employed and obtain better 10
employment.
The number of jobs with medical benefits obtained. 4
The number of participant families completing education/training 13
programs.
The number of participant families securing standard housing. 15
The number of participant families provided emergency assistance. 25
The number of participant families provided employment supports. 15
The number of participant families provided educational supports. 15
The average change in the annual income per participant family This measure does not require a
experiencing a change. target, but must be reported.
The average wage rate of employed participant families. This measure does not require a
target, but must be reported.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 25 of 49 HC BOC 010515 Page 58
Johnston-Lee-Harnett Community Action, Inc.
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
One-Year Work Program
OEO Form 212 (continued)
Table 2
Outcome Measures for Project 2 (enter pro'ect name)
Expected to Achieve the
Measure Outcome in Reporting Period
(Taf'9etl
The number of participant families served.
The number of low-income participant families rising above the poverty
level.
The number of participant families obtaining employment.
The number of participant families who are employed and obtain better
employment.
The number of jobs with medical benefits obtained.
The number of participant families completing education/training
programs.
The number of participant families securing standard housing.
The number of participant families provided emergency assistance.
The number of participant families provided employment supports.
The number of participant families provided educational supports.
The average change in the annual income per participant family This measure does not require a
experiencing a change. target, but must be reported.
The average wage rate of employed participant families. This measure does not require a
target, but must be reported.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 26 of 49 HC BOC 010515 Page 59
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Total Total HC BOC 010515 Page 60
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
Monitoring, Assessment and Evaluation Plan
1. Describe the role and responsibilities of the following in the assessment and evaluation of agency
programs.
a. Board of Directors:
The Board will meet bi-monthly to: * Receive administration's assessment of project operation and process. * On its own they will review the monthly computer generated printouts showing progress made toward the
timely fulfillment of Performance Measures. * Receive the advice and recommendations of the Board Planning and Evaluation Committee with respect
to the disposition of the Project Policy Advisory Councils suggestions for program refinement, as well as
with respect to their own suggestions. * Participate in public relation activities designed to highlight the agency's accomplishments.
b. Low-Income Community: * The CSBG STARS Program will have Policy Advisory Council in all three counties according to the
following design: * Five low-income participants either participants or persons in the community that can represent low-
income people because of their involvement with them and their understanding of their problems. * Six representatives selected from the following agencies: Department of Social Services. * NC Cooperative Extension Program, Community College, Faith-based, Public Library, Senior Services,
Housing Authority, Division of Employment Services and Job Link. * The Successfully Transitioning to Achieve Real Self-Sufficiency (STARS) Policy Advisory Council's in
each county will meet at least once per quarter in conjunction with the agency's preparation of OEO Form
240 Report to review program performance to date and to suggest adjustments in the program geared at
achieving more effective services. They also share pertinent information from their agency and/or area
that could be beneficial to the STARS participants as well as the program. * Representatives from the low-income community complete Community Need Assessment Questionnaires
and distribute them to residents in their own communities or in their workplace. * Representatives from the low-income serve as a PAC representative to the Board of Directors.
c. Program Participants: * STARS participants complete need/interest surveys. * Work with their counselors to achieve self-sufficiency by following through on short and long-range plans. * Participants and family members when relevant attend workshops that can benefit them. * STARS Counselors advise participants to approach their individual circumstances from a proactive
standpoint rather a reactive stance. * Identify and develop strategies to achieve realistic goals designed to help lift themselves and the family
out of poverty.
d. Others: * Staff will assess the needs of low-income person during the initial intake, home visits and any ensuing
office visits/contacts. Participants take the Holland Self-Esteem Test during enrollment and again at the
end of the year during their exit conference.
* Staff evaluates the program by charting the participants' progress in reaching their goals, participation in
group learning sessions, job retention abilities, changes in income and if they have risen above the
poverty level. Staff attends and provides information to PAC members. Staff advocate for the participant
while working with them to help foster the skills necessary for the participants to become advocates for
themselves.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 28 of 49
HC BOC 010515 Page 61
Monitoring, Assessment and Evaluation Plan
(Continued)
Agency Name
* Representatives from other human service agencies serve on the Board, The Policy Advisory Councils in each
county and network with the agency to foster a seamless delivery of services.
* Members from the faith-based community work with the agency to assist in resolving crisis situations. They rely
on the staffs relationship with community partners and their ability to both assess and authenticate the situation.
The program's intake system is used to either substantiate and/or negate information received by the applicant
and to reduce the possibility of services being duplicated. Representatives from this group also serve on Policy
Advisory Councils
2. Describe how administrative policies and procedures are monitored by the Board of Directors. * The Board of Director monitors administrative policies and procedures through a review of financial records
and reports, affirmative action goals, personnel action, etc. The Executive Director takes action as necessary
to ensure that agency policies and procedures are not violated and recommend needed policy changes to the
Board of Directors for approval. * The Board examine, analyze, evaluate and discuses policies in effect during the program year. The Board
reviews the annual audit with the agency's auditor to make sure that the agency is fiscally sound. The Board
reviews program reports at each bi-monthly meeting. The Board's committee structure allows for all aspects of
the agency's programs to be reviewed on a monthly or bi-monthly basis with committees reporting to the full
board. * The Board conduct an annual evaluation of the Executive Director's performance in order to determine if the
agency's goals and objectives are being met.
3. Describe how the Board acts on monitoring, assessment and evaluation reports. * The Policy Advisory Council will meet each quarter to review, approve the ar4ca 240 report, the crisis report,
and the non-quantifiable report. They recommend if relevant programmatic adjustments and share relevant
information from their individual program that may be beneficial to low-income people.
* Members of the Board of Directors' Planning and Evaluation Committee meet each quarter with the Policy
Advisory Councils to review program progress and make recommendations if warranted o the full board on
any proposed programmatic changes
4. Describe the Board's procedure for conducting the agency self-evaluation. * Each proposed project in last year's plan contained performance measures against which progress in the
program was measured on a quarterly basis. All goals were accomplished 100%. For the program year ending
June 30, 2014, we planned to provide comprehensive casemanagement for 75 CSBG families and we actually
provided comprehensive casemanagement to 79 families. This fiscal year's project evaluation will begin July
01, 2015 and end June 30, 2016.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 29 of 49 HC BOC 010515 Page 62
Monitoring, Assessment and Evaluation Plan
(Continued)
Agency Name
5. Summarize the results of the Board's most recent self-evaluation. Describe how the information
has been or will be used to develop the agency's next Strategy for Eliminating Poverty. Indicate
the timeframe and planned activities for the next evaluation.
* The Board of Directors met on October 18, .2014 for an orientation/training retreat. The results of a self-
evaluation surveys were reviewed and each item was discussed to determine strengths and weakness. A
course of action and corrective strategies were addressed. During the board training member revisited the original
benchmarks from a prior Strategic Planning Session. They assessed their strengths and weaknesses during the
session as well as the duties and roles that each member would undertake for the coming year. Another self-
evaluation will be conducted in October 2015.
Fiscal Year 2015-16 Community Services Block Grant Application
Page 30 of49 HC BOC 010515 Page 63
Community Services Block Grant Program
Fiscal Year 2015-16 Application for Funding
CSBG Administrative Support Worksheet
OEO Form 212A
1. Administrative Support requested for (Name of Grant): N/A
2. Total amount of Administrative Support requested: $
3. Brief description of grant including the name of the funding source:
4. Total Grant Amount: J$
5. Give the reason for requesting Administrative Support from CSBG and describe how the funds will
be used: (Attach supporting documentation in the Appendices)
6. How will the agency track the CSBG funds used for Administrative Support?
7. Basis for determining amount of Administrative Support needed.
(Please select either Indirect Costs or Cost Allocation, not both.)
Indirect Costs
Indirect Cost Base:
Indirect Cost Rate%: %
Indirect cost base amount for this grant: $
Percent indirect allowed by funding source for this %
grant:
Dollar amount indirect allowed by funding source for $
this grant:
Cost Allocation
Percent of administrative costs allowed by funding %
source for this grant%:
Dollar amount of administrative costs allowed by $
funding source for this grant:
8. Actual numerical calculation used to
determine Administrative Support needed:
9. Administrative Support to be applied: Monthly
(choose one) Quarterly
Annually
Fiscal Year 2015-16 Community Services Block Grant Application
Page 31 of 49
Agency Name
HC BOC 010515 Page 64
OEO Form 225N· The Budget Narrative
Indirect Cost Rate Information: Johnston-Lee-Harnett Community Action, Inc (JLHCA) new indirect cost rate is
16.9%
Staff Names and Positions: Tina Ray-CSBG Director (100% CSBG); Nicole Jones-Jo. Co. Senior STARS Counselor,
Kelly True-HC Senior STARS Counselor; Linda Ware-LC Senior STARS Counselor;
Gladys House-JC STARS Counselor, Tanisha Rouse-JC STARS Counselor; Janie Mullin-He
STARS
Fringe Benefits: JLHCA fringe remains the same
Communications: All calculations are provided in OEO 225.
Equipment: N/A
Space Costs: Space cost increased because we moved to a new facility and the cost of services
has increased
in OEO 225.
Supplies/Materials: All calculations are provided in OEO 225.
Carey Gibson
Client Services: Client Services: All calculations are provided in the OEO Form 225
Other: Other cost decreased to cover expenses in other line items
Fiscal Year 2015-16 Community Services Block Grant Application
Page 32 of 49
Agency Name
HC BOC 010515 Page 65
IRS Tax Exemption Verification Form (Annual)
We, the undersigned entity, hereby testify that the 501 (c) (3) status is on file with
the North Carolina Department of Health and Human Services and is still in effect.
Name of Agency Johnston-Lee-Harnett Community Action, Inc.
Chairman, Executive Director, or other Authorized Official
Sworn to and subscribed before me, this /5#.... day of Uct!.tmber , :;JLJ/If
rf1!vm {i(htzw ~
otary Public
My Commission expires: __LI.[_/1-~-'/z='--~1/~:J()=..a.h.w&'-----
HC BOC 010515 Page 66
CONFLICT OF INTEREST ACKNOWLEDGEMENT AND POLICY
State of North Carolina
County __ ~J=o~h~ns~t~o~n ________________________ __
I, e:.Jd~~_£_~~?'-'-h~V'---=-;j,~'f?~/a~kf=--P-Jm!..!..!.lt;d.h..!J.'t!c..A~~=-----' Notary Public for said County and State, certify that
..L./J...:....::.u. ..... !Jt.'""'ry;"""..._f __ ..._/Al"""',-+-/li......._t}j"-"-J"-n.l(,j .... ~ .... V-'-----personally appeared before me this day and acknowledged
that he/she is fud fJftltc of Johnston-Lee-Harnett Community Action, Inc.
(name of Organization]
and by that authority duly given and as the act of the Organization, affirmed that the foregoing Conflict of
Interest Policy was adopted by the Board of Directors/Trustees or other governing body in a meeting held on
the I J'l:h. day of DeeemW, .()!J/ 1/.
Sworn to and subscribed before me this /5-l:b day of /J.cMYniJc:r
~/Qb;Y}~
(Off1c1al Seal) Notary Public
My Commission expires __ _____,A/t....:uoo..@4=W=-~k~~Z"""-'-I ____ ,, 20 I~
Instruction for Organization:
Sign and attach the following pages after adopted by the Board of Directors/Trustees or other
governing body OR replace the following with the current adopted conflict of interest policy.
Johnston-Lee-Harnett Community Action, Inc.
Name of Organizati
.~flh,t' /JJr a;_~/14-@N
NCDHHS COI1015 (Rev. 4/11)
HC BOC 010515 Page 67
Conflict of Interest Policy Example
The Board of Directors/Trustees or other governing persons, officers, employees or agents are to avoid any
conflict of interest, even the appearance of a conflict of interest. The Organization's Board of
Directors/Trustees or other governing body, officers, staff and agents are obligated to always act in the best
interest of the organization. This obligation requires that any Board member or other governing person,
officer, employee or agent, in the performance of Organization duties, seek only the furtherance of the
Organization mission. At all times, Board members or other governing persons, officers, employees or
agents, are prohibited from using their job title, the Organization's name or property, for private profit or
benefit.
A The Board members or other governing persons, officers, employees, or agents of the Organization
should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential
contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from the
actions of any Board member or other governing person, officer, employee or agent. This is not intended to
preclude bona-fide Organization fund raising-activities.
B. A Board or other governing body member may, with the approval of Board or other governing body,
receive honoraria for lectures and other such activities while not acting in any official capacity for the
Organization. Officers may, with the approval of the Board or other governing body, receive honoraria for
lectures and other such activities while on personal days, compensatory time, annual leave, or leave without
pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and
other such activities while on personal days, compensatory time, annual leave, or leave without pay. If a
Board or other governing body member, officer, employee or agent is acting in any official capacity,
honoraria received in connection with activities relating to the Organization are to be paid to the
Organization.
C. No Board member or other governing person, officer, employee, or agent of the Organization shall
participate in the selection, award, or administration of a purchase or contract with a vendor where, to his
knowledge, any of the following has a financial interest in that purchase or contract:
1. The Board member or other governing person, officer, employee, or agent;
2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law;
3. An organization in which any of the above is an officer, director, or employee;
4. A person or organization with whom any of the above individuals is negotiating or has any
arrangement concerning prospective employment or contracts.
D. Duty to Disclosure --Any conflict of interest, potential conflict of interest, or the appearance of a conflict
of interest is to be reported to the Board or other governing body or one's supervisor immediately.
E. Board Action --When a conflict of interest is relevant to a matter requiring action by the Board of
Directors/Trustees or other governing body, the Board member or other governing person, officer, employee,
or agent (person(s)) must disclose the existence of the conflict of interest and be given the opportunity to
disclose all material facts to the Board and members of committees with governing board delegated powers
considering the possible conflict of interest. After disclosure of all material facts, and after any discussion
with the person, he/she shall leave the governing board or committee meeting while the determination of a
conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if
a conflict of interest exists.
In addition, the person(s) shall not participate in the final deliberation or decision regarding the matter under
consideration and shall leave the meeting during the discussion of and vote of the Board of
Directors/Trustees or other governing body.
F. Violations of the Conflicts of Interest Policy --If the Board of Directors/Trustees or other governing
body has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or
possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an
opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after making
further investigation as warranted by the circumstances, the Board of Directors/Trustees or other governing
body determines the member, officer, employee or agent has failed to disclose an actual or possible conflict
of interest, it shall take appropriate disciplinary and corrective action.
NCDHHS COII015 (Rev. 4/11) HC BOC 010515 Page 68
G. Record of Conflict --The minutes of the governing board and all committees with board delegated
powers shall contain:
1. The names of the persons who disclosed or otherwise were found to have an actual or possible
conflict of interest, the nature of the conflict of interest, any action taken to determine whether a
conflict of interest was present, and the governing board's or committee's decision as to whether a
conflict of interest in fact existed.
2. The names of the persons who were present for discussions and votes relating to the transaction or
arrangement that presents a possible conflict of interest, the content of the discussion, including any
alternatives to the transaction or arrangement, and a record of any votes taken in connection with the
proceedings.
Approved by:
##ContractorName##
Name of O~niza;ion-Johnston-Lee-Harnett Community Action, Inc.
/)JwLwt~ {!J, {1i/v~
./ Signature of Organization Official
/2 ··!5',)'1
Date
NCDHHS COI1015 (Rev. 4/1 I) HC BOC 010515 Page 69
Conflict of Interest Verification (Annual)
We, the undersigned entity, hereby testify that our Organization's Conflict of Interest
Acknowledgement and Policy adopted by the Board of Directorsffrustees or other
governing body, is on file with the North Carolina Department of Health and Human
Services (DHHS). If any changes are made to the Conflict of Interest Policy, we will
submit a new Conflict of Interest Acknowledgment and Policy to the Department
(DHHS).
Johnston-Lee-Harnett Community Action, Inc.
Name of Organization
Codtractor's Authorized Agent Date
Robert W. Atkinson Board Chairman
Printed Name of Contractor's Authorized Agent Title
/b?-/5--li
Signature of Witness Date
E. Marie Watson Executive Director
Printed Name of Witness Title
NCDHHS COIV1 015 Conflict of Interest Verification (9.19.13) HC BOC 010515 Page 70
.!4CORPORAJE:}
MAIN OFFICE
Phone 919-934-2145
Fax 919-934-6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
LEE COUNTY OFFICE
Phone 919-776-0746
Fax 919-774-1867
Post Office Box 1 061
225 S. Steele Street
Sanford, NC 27330
December 11,2014
To: State Agency Head and Chief Fiscal Officer
Certification:
HARNETT COUNTY OFFICE
Phone 910-814-8360
Fax 910-814-8362
Post Office Box 40
745 Shawtown Rd., Suite A
Lillington, NC 27546-0040
We certify that the Johnston-lee-Harnett Community Action, Inc. does not have any overdue tax
debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local level. We further understand
that any person who makes a false statement in violation of N.C.G.S. 143C-6-23(c) is guilty of a
criminal offense punishable as provided by N.C.G.S.) 143C-10-1b.
Sworn Statement:
Robert W. Atkinson and E. Marie Watson being duly sworn, say that we are the Board Chair and
Executive Director, respectively, of Johnston-Lee-Harnett Community Action, Inc. of Smithfield in the
State of North Carolina; and that the foregoing certification is true, accurate and complete to the best of
our knowledge and was made and subscribed by us. We also acknowledge and understand that any
misuse of State funds will be reported to the appropriate authorities for further action.
/&JM W. ~~o1lUnlJ
Belard Chair
E.-· /')) (~i..L-t-( 6 ) o.-:f..vr-;o
Executive Director ·
Sworn to and subscribed before me on the day of the date of said certification.
~!~JiM~ otaryS19f1ature and Seal)
My Commission Expires: II /z1/.2o/t;;
~I
If there are any questions, please contact the state agency that provided your grant. If needed, you may contact the North
Carolina Office of State Budget and Management:
NCGrants@osbm. nc.gov-(919)807 -4795
1 G.S. 105-243.1 defines: Overdue tax debt.-Any part of a tax debt that remains unpaid 90 days or more after the
notice of final assessment was mailed to the taxpayer. The term does not include a tax debt, however, if the taxpayer
entered into an installment agreement for the tax debt under G.S. 105-237 within 90 days after the notice of final
assessment was mailed and has not failed to make any payments due under the installment agreement."
MS&NCD Form 0008
Eff. July 1, 2005
Revised July 18, 2006, 7107, 8109, 9/11
Page 1 of 1
AN EQUAL OPPORTUNITY EMPLOYER
UNITED WAY AGENCY
HC BOC 010515 Page 71
State Certifications
Contractor Certifications Required by North Carolina Law
Instructions
The person who signs this document should read the text of the statutes listed below and consult with counsel and other
·nowledgeable persons before signing. The text of each North Carolina General Statutes can be found online at:
e Article 2 of Chapter 64: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BvArticle/Chapter 64/ Article ? .pdf
e G .S. 105-164.8(b): http:l/www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BvScction/Chapter I 05/G S I 05-l64.8.pc!f
e G.S. 143-48.5: http:/1\\Ww.ncga.state.nc.us/EnactedLegislation/Statutes/HTML!BvSection/Chapter 143/GS 143-48.5.html
e G .S. 143-59.1: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter 143/GS l43-59.l.pdf
e G.S. 143-59.2: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter 143/GS 143-59.7 .pdf
e G. S. 147-33 .95(g): http://www. ncga.state.nc.us/EnactedLegislation/Statutes/1-!TML/BySection/Chapter 14 7/GS 14 7-33.95 .html
Certifications
(1) Pursuant to G.S. 143-48.5 and G.S. 147-33.95(g), the undersigned hereby ce11ifies that the Contractor named
below, and the Contractor's subcontractors, complies with the requirements of Article 2 of Chapter 64 of the NC
General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to
verify the work authorization of its employees through the federal E-Verify system." E-Verify System Link:
www.uscis.gov
(2)
(3)
(4)
Pursuant to G.S. 143-59.1(b), the undersigned hereby certifies that the Contractor named below is not an "ineligible
Contractor" as set forth in G.S. 143-59.1(a) because:
(a) Neither the Contractor nor any of its affiliates has refused to collect the use tax levied under Article 5 of
Chapter I 05 of the General Statutes on its sales delivered to North Carolina when the sales met one or more
ofthe conditions ofG.S. 105-164.8(b); and
(b) [check one of the following boxes J
0 Neither the Contractor nor any of its affiliates has incorporated or reincorporated in a "tax haven
country" as set forth in G.S. 143-59.1(c)(2) after December 31, 2001; or
0 The Contractor or one of its affiliates has incorporated or reincorporated in a "tax haven country" as set
forth in G.S. 143-59.1(c)(2) after December 31, 2001 but the United States is not the principal market
for the public trading of the stock of the corporation incorporated in the tax haven country.
Pursuant to G.S. 143-59.2(b), the undersigned hereby certifies that none of the Contractor's officers, directors, or
owners (if the Contractor is an unincorporated business entity) has been convicted of any violation of Chapter 78A of
the General Statutes or the Securities Act of 1933 or the Securities Exchange Act of 1934 within 10 years
immediately prior to the date of the bid solicitation.
The undersigned hereby certifies further that:
1. He or she is a duly authorized representative ofthe Contractor named below;
2. He or she is authorized to make, and does hereby make, the foregoing certifications on behalf of the
Contractor; and
3. He or she understands that any person who knowingly submits a false certification in response to the
requirements of G.S. 143-59.1 and -59.2 shall be guilty of a Class I felony.
Johnston-Lee-Hamett Community Action, Inc.
Date
Robert W. Atkinson Board Chairman
Printed Name of Contractor's Authorized Agent Title
Signature of Witness
E. Marie Watson Executive Director
Printed Name of Witness Title
The witness should be present when the Contractor's Authorized Agent signs this certification and should sign and date this
document immediately thereafter.
Contractor Certifications Required by North Carolina Law (rev. 1 0/2014) Page 1 of I
HC BOC 010515 Page 72
FEDERAL CERTIFICATIONS
The undersigned states that:
He or she is the duly authorized representative of the Contractor named below;
2. He or she is authorized to make, and does hereby make, the following certifications on behalf of the Contractor as set
out herein: '
a. The Certification Regarding Nondiscrimination;
b. The Certification Regarding Drug-Free Workplace Requirements;
c. The Certification Regarding Environmental Tobacco Smoke;
d. The Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions; and
e. The Certification Regarding Lobbying;
3. He or she has completed the Certification Regarding Drug-Free Workplace Requirements by providing the addresses at
which the contract work will be performed;
4. [Check the applicable statement]
[ ] He or she has completed the attached Disclosure Of Lobbying Activities because the Contractor has made, or
has an agreement to make, a payment to a lobbying entity for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with a covered Federal action;
OR
[X] He or she has not completed the attached Disclosure Of Lobbying Activities because the Contractor has not
made, and has no agreement to make, any payment to any lobbying entity for influencing or attempting to influence
any officer or employee of any agency, any Member of Congress, any officer or employee of Congress, or any
employee of a Member of Congress in connection with a covered Federal action.
5. The Contractor shall require its subcontractors, if any, to make the same certifications and disclosure.
~tlv.@~ Board Chairman
Title Signat re
Johnston-Lee-Harnett Community Action, Inc. J'iv-i5 -;
Contractor Name Date
[This Certification Must be Signed by the Same Individual Who Signed the Proposal Execution Page]
I. Certification Regarding Nondiscrimination
The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or
national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S. C.
§794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42
u.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of
1972 (P .L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S. C. §§3601
!t seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (h) the Food Stamp Act and
uSDA policy, which prohibit discrimination on the basis of religion and political beliefs; and (i) the requirements of any other
nondiscrimination statutes which may apply to this Agreement.
HC BOC 010515 Page 73
II. Certification Regarding Drug-Free Workplace Requirements
1. The Contractor certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or
use of a controlled substance is prohibited in the Contractor's workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The Contractor's policy of maintaining a drug-free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c. Making it a requirement that each employee be engaged in the performance of the agreement be given a copy of the
statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the
agreement, the employee will:
i. Abide by the terms of the statement; and
ii. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five days after such conviction;
e. Notifying the Department within ten days after receiving notice under subparagraph (d)(ii) from an employee or
otherwise receiving actual notice of such conviction;
f. Taking one of the following actions, within 30 days of receiving notice under subparagraph {d)(ii), with respect to any
employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including
termination; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
and
g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a),
(b), (c), (d), (e), and (f).
2. The sites for the performance of work done in connection with the specific agreement are listed below (list all sites; add
additional pages if necessary):
Address
Street
11 02 Massey Street 225. S. Steele Street
City, State, Zip Code Smithfield, N.C. 27577-4957 Sanford, N. C. 27330-4200
Street
745 Shawtown Rd-Suite A
City, State, Zip Code Lillington, N. C. 27546-0040
HC BOC 010515 Page 74
3. Contractor will inform the Department of any additional sites for performance of work under this agreement.
4. False certification or violation of the certification may be grounds for suspension of payment, suspension or termination of
grants, or government-wide Federal suspension or debarment. 45 C.F.R. 82.510.
Ill. Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), requires that
smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used
routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if the
services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract,
loan, or loan guarantee. The law does not apply to children's services provided in private residences, facilities funded solely
by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply with
the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000.00 per day and/or the
imposition of an administrative compliance order on the responsible entity.
The Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will require
the language of this certification be included in any subawards that contain provisions for children's services and that all
subgrantees shall certify accordingly.
IV. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier
Covered Transactions
Instructions
[The phrase "prospective lower tier participant" means the Contractor.]
1. By signing and submitting this document, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of the fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with
which this transaction originate may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant will provide immediate written notice to the person to whom this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have
the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549, 45 CFR
Part 76. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended,
determined ineligible or voluntarily excluded from participation in this covered transaction unless authorized by the
department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this document that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from covered transaction, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility
of its principals. Each participant may, but is not required to, check the Nonprocurement List.
J. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized in paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal Government, the department
HC BOC 010515 Page 75
or agency with which this transaction originated may pursue available remedies, including suspension, and/or debarment.
Certification
1. The prospective lower tier participant certifies, by submission of this document, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
V. Certification Regarding Lobbying
The Contractor certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federally funded contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form SF-LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award document for subawards at
all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) who receive
federal funds of $100,000.00 or more and that all subrecipients shall certify and disclose accordingly.
4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000.00 and not more than $100,000.00 for each such failure.
VI. Disclosure Of Lobbying Activities
Instructions
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section
1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation
Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing
and material change report. Refer to the implementing guidance published by the Office of Management and Budget for
additional information.
HC BOC 010515 Page 76
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome
of a covered Federal action.
2. Identify the status of the covered Federal action.
Identify the app~opriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known.
Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub-award
recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include
but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee", then enter the full name, address, city, state and zip
code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (Item 1 ). If known, enter the full Catalog of
Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
s. Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g., Request
for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant, or loan
award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-
DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the
Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified
in Item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 1 O(a). Enter Last
Name, First Name and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying
entity (Item 1 0). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that
apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate boxes. Check all boxes that apply. If payment is made through an in-kind contribution, specify the
nature and value of the in-kind payment.
13. Check the appropriate boxes. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform,
and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact
with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or
Member(s) of Congress that were contacted.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and
Bud et, Pa erwork Reduction Pro·ect 0348-0046 , Washin ton, D. C. 20503
HC BOC 010515 Page 77
.
0
0
0
0
0
0
4.
0
0
Disclosure Of Lobbying Activities
(Approved by OMB 0344-0046) N/A
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352
Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract 0 a. Bid/offer/application 0 a. initial filing
b. grant 0 b. Initial Award 0 b. material change
C. cooperative agreement 0 c. Post-Award
d. loan For Material Change Only:
e. loan guarantee
f. loan insurance Year Quarter
Date Of Last Report:
Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, Enter Name
and Address of Prime:
Prime
Subawardee Tier (if known)
Congressional District (if known) Congressional District (if known)
6. Federal DepartmenVAgency: 7. Federal Program Name/Description:
CFDA Number (if applicable)
8. Federal Action Number (if known) 9. Award Amount (if known) $
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address if
(if individual, last name, first name, Ml): different from No. 10a.) (last name, first name, Ml):
(attach Continuation Sheet(s) SF-LLL-A, if necessary) (attach Continuation Sheet(s) SF-LLL-A, if necessary)
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply):
$ actual planned 0 a. retainer
0 b. one-time fee
12. Form of Payment (check all that apply): 0 c. commission
0 d. contingent fee
0 a. cash 0 e. deferred
0 b. In-kind; specify: Nature 0 f. other; specify:
Value
14. Brief Description of Services Performed or to be Performed and Date(s) of Services, including officer(s), employee(s), or
Member(s) contacted, for Payment Indicated in Item 11 (attach Continuation Sheet(s) SF-LLL-A, if necessary):
15. Continuation Sheet(s) SF-LLL-A attached: 0 Yes 0 No
16. Information requested through this form is authorized by Signature:
title 31 U.S. C. section 1352. This disclosure of lobbying
activities is a material representation of fact upon which Print Name:
reliance was placed by the tier above when this transaction
was made or entered into. This disclosure is required Title:
pursuant to 31 U.S. C. 1352. This information will be
reported to the Congress semi-annually and will be
available for public inspection. Any person who fails to file
Telephone No: Date:
the required disclosure shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each
such failure.
"ederal Use Only Authorized for Local Reproduction
Standard Form -LLL
HC BOC 010515 Page 78
FF.ATA REPORTING SECTION FOR PRIOR FISCAL YEAR
Entities Required to Provide FFATA Data:
AU entities which receive federal funding are required to provide the following information per the reporting
·equirements of the Federal Funding Accountability and Transparency Act (FFATA).
0 Attach evidence ofyour SAM'S Registration (i.e., a printout ofthe results page from SAM'S by searching
on your entity's name or DUNS number).
0 Please make sure all zip codes on this report contain Zip Codes plus 4.
Entity's Legal Name: Johnston-Lee-Harnett Community Action, Inc.
DUNS Number
of Entity
153233663 DUNS Number of Entity's
------------Parent (if applicable)
Location of Entity:
Street Address: 11 02 Massey Street
City/State/Zip: Smithfield, North Carolina 27577-4957
Congressional District/ County: i -Johnston Co.
Contract Number Associated with Performance Locations
Locations of Performance Under the Award (add additional pages if necessary)
address 225 S. Steele Street address
city I state I zip Sanford, N. C. 2 7330-4200 city I state I zip
congressional district I county 4th -2nd -Lee Co. congressional district I county
ddress 745 Shawtown Rd-Suite A address
..:ity I state I zip Lillington, N. C. 27546-0040 city I state I zip
congressional district I county 4th-2nd-Harnett Co. congressional district I county
address address -----------------------city I state I zip city I state I zip -----------------------congressional district I county congressional district I county ------------------------
Entities Required to Provide Executive Compensation Data
List Executive Compensation for the five most highly compensated Officers:
Title Name
1. Executive Director E. Marie Watson
2. Head Start Director Shirley Whitley
3. Fiscal Director LaKisha Nichols
4. Glen Avery Housing Director
5. Tina Ray CSBG Director
Provide signature below of person completing the above information.
Entity: Johnston-Lee-Harnett Community Action, Inc.
$99,408
$77,712
$66,768
$60,000
$57,768
Total Compensation
Name: E. Marie Watson Title: Executive Director
Signature [_. 1/ ·n04 1 ' e~ (, 8 }g1:4.rn Date:
!uestions and Submission -Please Contact:
Rev: 01/08/14
Carlotta Dixon, Section Chief of Program Compliance
DHHS-Social Services
2401 Mail Service, Center, Raleigh, NC 27699-2401
Telephone Number: 919-527-6421-Fax Number: 919-334-1198
Email: carlotta.dixon(ti).dhhs.nc.gov
Funding Accountability and transparency Act (FFATA)
Subaward Data renortin<> RennirPmrnt<
HC BOC 010515 Page 79
From:
"ent:
,o:
Subject:
samadmin@sam.gov
Wednesday, May 21, 2014 6:57AM
jlhca@jlhcommunityaction.org
Registration Activated for JOHNSTON LEE HARNETT COMMUNITY ACTION INC I
153233663 I 39ZA 1
This email was sent by an automated administrator. Please do not reply to this message.
bear·E. Marie Watson 1
Congratulations! The registration for JOHNSTON LEE HARNETT COMMUNITY ACTION INC I 153233663 I
39ZA1 is now active in the U.S. federal government 1 s System for Award Management (SAM). If
you did not provide a CAGE code during the regis.tration process, one has been assigned and is
provided above ..
You are now eligible for contracts) assistance awards 1 and to do business with the federal
government as determined by your Entity 1 s profile. Important: The Periodic Update
Requirement Date for the registration is 19-MAY-15. You must r€new the· registration by this
date to remain active.
In addition, you may continue to invite ~dditional users by following the bela~ steps:
* Login to SAM using a valid Username and Password
* Select "(<Manage Entity UsersJJ from the left-hand navigation menu
Select ((Invite User)) from the left-hand navigation menu
* Select the desired Entity
* Provide invitee's email address
* Assign Role(s) to be associated with the user account
Click Submit
All invitees will receive an email message from SAM with instructions on how to complete the
process.
For assistance 1 please contact the Federal Service Desk at www.fsd.gov or by telephone at
866-606-8220 (toll free) or at 334-206-7828 (internationally).
Thank you,
The system for Award Management (SAM) Administrator http:llwww.sam.gov
. ---------· ~-----,----------------------·----
1
HC BOC 010515 Page 80
OEO Form 225 Revised: 10/29/2014
AG
E
N
C
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BU
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Section 1. IDENTIFICATION Agency Name:
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SECTION II. CONTRACT SUMMARY
CSBG
To
t
a
l
Di
r
e
c
t
Co
s
t
s
To
t
a
l
In
d
i
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Ad
m
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p
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t
(C
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On
l
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)
To
t
a
l
Co
n
t
r
a
c
t
Am
o
u
n
t
$4
8
0
,
4
3
7
$5
5
,
2
5
9
$5
3
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,
6
9
6
TO
T
A
L
OE
O
CO
N
T
R
A
C
T
AM
O
U
N
T
$5
3
5
,
6
9
6
CSBG ADMINISTRATIVE SUPPORT: Ins
e
r
t
na
m
e
of
pr
o
g
r
a
m
su
p
p
o
r
t
e
d
by
CS
B
G
an
d
th
e
am
o
u
n
t
of
su
p
p
o
r
t
in
d
i
c
a
t
e
d
on
th
e
Ad
m
i
n
i
s
t
r
a
t
i
v
e
Su
p
p
o
r
t
Wo
r
k
s
h
e
e
t
(O
E
O
Fo
r
m
21
2
A
)
.
llnsert Program Name)
(I
n
s
e
r
t
Pr
o
g
r
a
m
Na
m
e
)
SECTION Ill. BUDGET SUMMARY OBJECT CATEGORIES
ST
A
R
S
(I
n
s
e
r
t
Pr
o
g
r
a
m
Na
m
e
)
PR
O
G
R
A
M
TO
T
A
L
S
CO
U
N
T
Y
TO
T
A
L
S
Salaries & Wages
$3
2
6
,
9
7
6
$3
2
6
,
9
7
6
$3
2
6
,
9
7
6
Fringe Benefits
$9
7
,
5
5
2
$9
7
,
5
5
2
$9
7
,
5
5
2
Equipment Communication
$9
,
0
0
0
$9
,
0
0
0
$9
,
0
0
0
Space Cost
$9
6
0
$9
6
0
$9
6
0
Travel
$1
0
,
9
9
0
$1
0
,
9
9
0
$1
0
,
9
9
0
Supplies/Materials
$5
,
0
0
0
$5
,
0
0
0
$5
,
0
0
0
Contractual
$7
,
5
0
0
$7
,
5
0
0
$7
,
5
0
0
Client Services
$9
,
4
0
9
$9
,
4
0
9
$9
,
4
0
9
Other
$1
3
,
0
5
0
$1
3
,
0
5
0
$1
3
,
0
5
0
Total Direct Costs
$4
8
0
,
4
3
7
$4
8
0
,
4
3
7
$4
8
0
,
4
3
7
Indirect Costs Approved Rale: 16.9%
$5
5
,
2
5
9
$5
5
,
2
5
9
$5
5
,
2
5
9
Base: $326,976 TOTALS
$5
3
5
,
6
9
6
$5
3
5
,
6
9
6
$5
3
5
,
6
9
6
-
-
-
-
-
-
-
-
HC
B
O
C
0
1
0
5
1
5
P
a
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e
8
1
OEO Form 225 Revised: 10/29/2014 Johnston-lee-Harnett Community Action,
In
c
.
SECTION IV. -SALARIES AND FRINGE
BE
N
E
F
I
T
S
Annual
%
C
S
B
G
Fr
i
n
g
e
Ty
p
e
Fr
i
n
g
e
Be
n
e
f
i
t
Co
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p
u
t
a
t
i
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n
(I
n
s
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r
t
(I
n
s
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r
t
Position Title Salary & No
.
o
f
CS
B
G
Sa
l
a
r
y
ST
A
R
S
ST
A
R
S
Pr
o
g
r
a
m
P
r
o
g
r
a
m
Mo
n
t
h
s
Sh
a
r
e
(I
t
e
m
i
z
e
)
eg
.
Be
n
e
f
i
t
Am
o
u
n
t
x
No
.
of
Mo
n
t
h
s
Wages
Na
m
e
)
Na
m
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)
FT
E
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s
eg
.
Sa
l
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r
y
x
be
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!
%
Fr
i
n
q
e
s
Sa
l
a
r
y
Fr
i
n
g
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s
Sa
l
a
r
y
CSBG Director $57,768
12
$5
7
,
7
6
8
10
0
.
0
0
%
FI
C
A
$5
7
,
7
6
8
X
7.
6
5
%
$4
,
4
1
9
$5
7
,
7
6
8
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
12
mo
s
$6
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1
3
2
Wo
r
k
e
r
s
Co
m
p
$5
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,
7
6
8
X
3.
2
%
$1
,
8
4
9
Un
e
m
p
$2
1
,
4
0
0
X
1%
$2
1
4
Li
f
e
&
Sa
l
Pr
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e
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t
i
o
n
$5
7
,
7
6
8
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1.
4
%
$8
0
9
I
Re
t
i
r
e
m
e
n
t
$5
7
,
7
6
8
X
35
%
$2
,
8
8
8
JC STARS Senior Cslr $49,344 12
$4
9
,
3
4
4
10
0
.
0
0
%
FI
C
A
$4
9
,
3
4
4
X
7.
6
5
%
$3
,
7
7
5
$4
9
,
3
4
4
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
1
2
m
o
s
$6
,
1
3
2
Wo
r
k
e
r
s
Co
m
p
$4
9
,
3
4
4
X
3.
2
%
$1
,
5
7
9
Un
e
m
p
$2
1
,
4
0
0
X
1%
$2
1
4
li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
$4
9
,
3
4
4
X
1.
4
%
$6
9
1
Re
t
i
r
e
m
e
n
t
$4
9
,
3
4
4
x
2%
$9
8
7
LC STARS Senior Cslr $49,344 12
$4
9
,
3
4
4
10
0
.
0
0
%
FI
C
A
$4
9
,
3
4
4
X
7.
6
5
%
$3
,
7
7
5
$4
9
,
3
4
4
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
12
mo
s
$6
,
1
3
2
Wo
r
k
e
r
s
Co
m
p
$4
9
,
3
4
4
X
3.
2
%
$1
,
5
7
9
Un
e
m
p
$2
1
,
4
0
0
X
1%
$2
1
4
Li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
$4
9
,
3
4
4
X
1.
4
%
$6
9
1
Re
t
i
r
e
m
e
n
t
$4
9
,
3
4
4
x
5%
$2
,
4
6
7
HC STARS Senior Cslr $49,344 12
$4
9
,
3
4
4
10
0
.
0
0
%
FI
C
A
$4
9
,
3
4
4
X
7.
6
5
%
$3
,
7
7
5
$4
9
,
3
4
4
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
1
2
m
o
s
$6
,
1
3
2
Wo
r
k
e
r
s
Co
m
p
$4
9
,
3
4
4
X
3.
2
%
$1
,
5
7
9
Un
e
m
p
$2
1
,
4
0
0
X
1%
$2
1
4
I
Li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
$4
9
,
3
4
4
X
1.
4
%
$6
9
1
'
Re
t
i
r
e
m
e
n
t
$4
9
,
3
4
4
X
3%
$1
,
4
8
0
_i
JC STARS Cslr $40,392 12
$4
0
,
3
9
2
10
0
.
0
0
%
FI
C
A
$4
0
,
3
9
2
X
7.
6
%
$3
,
0
9
0
$4
0
,
3
9
2
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
12
mo
s
$6
,
1
3
2
Wo
r
k
e
r
s
Co
m
p
$4
0
,
3
9
2
X
3.
2
%
$1
,
2
9
3
Un
e
m
p
$2
1
,
4
0
0
X
1%
$2
1
4
Li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
.
$4
0
,
3
9
2
X
1.
4
%
$5
6
5
Re
t
i
r
e
m
e
n
t
$4
0
,
3
9
2
X
5%
$2
,
0
2
0
JC STARS Cslr $40,392 12
$4
0
,
3
9
2
10
0
.
0
0
%
FI
C
A
$4
0
,
3
9
2
X
7.
6
%
$3
,
0
9
0
$4
0
,
3
9
2
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
12
mo
s
$6
,
1
3
2
Wo
r
k
e
r
s
Co
m
p
$4
0
,
3
9
2
X
3.
2
%
$1
,
2
9
3
Un
e
m
p
$2
1
,
4
0
0
x
1
%
$2
1
4
li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
$4
0
,
3
9
2
X
1.
4
%
$5
6
5
Re
t
i
r
e
m
e
n
t
$4
0
,
3
9
2
X
3%
$1
,
2
1
2
TOTAL FRINGE
S
$8
4
,
2
3
8
$8
4
,
2
3
8
TOTAL SALAR
I
E
S
$2
8
6
,
5
8
4
$2
8
6
,
5
8
4
TO
T
A
L
FT
E
'
s
6.
0
0
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
2
OEO Form 225 Revised: 10/29/2014 Johnston-Lee-Harnett Community Action,
In
c
.
SECTION IV. -SALARIES AND FRINGE BE
N
E
F
I
T
S
Annual
%C
S
B
G
Fr
i
n
g
e
Ty
p
e
Fr
i
n
g
e
Be
n
e
f
i
t
Co
m
p
u
t
a
t
i
o
n
(I
n
s
e
r
t
(I
n
s
e
r
t
Position Title No.
o
f
ST
A
R
S
ST
A
R
S
Pr
o
g
r
a
m
Pr
o
g
r
a
m
Salary &
CS
B
G
Sa
l
a
r
y
Sh
a
r
e
(I
t
e
m
i
z
e
)
eg
.
Be
n
e
f
i
t
Am
o
u
n
t
x
No
.
of
Mo
n
t
h
s
Mon
t
h
s
Na
m
e
\
Na
m
e
\
Wages
FT
E
'
s
eg
.
Sa
l
a
r
y
x
be
n
e
f
i
t
Am
o
u
n
t
!
%
Fr
i
n
g
e
s
Sa
l
a
r
y
Fr
i
n
g
e
s
Sa
l
a
r
y
HC STARS Cslr $40,392 12
$4
0
,
3
9
2
10
0
.
0
0
%
FI
C
A
$4
0
,
3
9
2
X
7.
6
5
%
$3
,
0
9
0
$4
0
,
3
9
2
He
a
l
t
h
In
s
u
r
a
n
c
e
$5
1
1
x
1
2
m
o
s
$6
,
1
3
2
Wo
r
k
e
r
s
Ca
m
p
$4
0
,
3
9
2
X
3.
2
%
$1
,
2
9
3
Un
e
m
p
$2
1
,
4
0
0
x
1
%
$2
1
4
Li
f
e
&
Sa
l
Pr
o
t
e
c
t
i
o
n
$4
0
,
3
9
2
X
1.
4
%
$5
6
5
Re
t
i
r
e
m
e
n
t
$4
0
,
3
9
2
X
5%
$2
,
0
2
0
TOTAL FRINGES
$1
3
,
3
1
4
$1
3
,
3
1
4
TOTAL SALARIE
S
$4
0
,
3
9
2
$4
0
,
3
9
2
TOTA
L
FT
E
'
s
1.
0
0
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
3
OEO Form 225 Revised: 10/29/2014 Johnston-Lee-Harnett Community Actio
n
,
In
c
.
SECTION IVa.-BUDGET SUPPORT DA
T
A
COST CATEGORY
ST
A
R
S
(I
n
s
e
r
t
Pr
o
g
r
a
m
TO
T
A
L
Na
m
e
)
EQUIPMENT Des
c
r
i
p
t
i
o
n
Qu
a
n
t
i
t
y
Un
i
t
Pr
i
c
e
TOTAL EQUIPMENT
I
COMMUNICATIONS
I
Tele/Fax-$625 x 12 mas-Jo Co-$3
,
2
9
5
;
Le
e
-
$7
4
5
;
Ha
r
n
$3
.
4
6
0
$7
,
5
0
0
$7
,
5
o
o
i
I
Postage -$125 x 12 mas -Jo $705; Le
e
-
$2
5
5
;
Ha
r
n
e
t
t
-
$5
4
0
$1
,
5
0
0
$1
,
5
0
0
,
.
I TOTAL COI\f liGATIONS
$9
,
0
0
0
'O
C
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
4
OEO Form 225 Revised: 10/29/2014 Johnston-Lee-Harnett Commun
i
t
y
Ac
t
i
o
n
,
In
c
.
SECTION IVb-BUDGET SUP
P
O
R
T
DA
T
A
ST
A
R
S
(I
n
s
e
r
t
Pr
o
g
r
a
m
TO
T
A
L
I
COST CATEGORY
Na
m
e
)
SPACE COST Utilities-$80 x 12 mas
$9
6
0
$9
6
0
TOTAL SPACE COSTS
$9
6
0
$9
6
0
TRAVEL Local Travel -758.49 X .55 X 12
mo
s
$5
,
0
0
6
$5
,
0
0
6
Johnston 330 x .55 x 12 mos; Le
e
14
0
x
.5
5
x
12
mo
s
;
Ha
r
n
e
t
t
29
0
.5
5
x
12
ma
s
NCCAA Conference-3 staff x 3
da
y
s
x
13
5
x
56
pe
r
di
e
m
x
3
da
y
s
;
18
2
mi
l
e
s
x
.5
5
$5
,
9
8
4
$5
,
9
8
4
SEACAA Conference -1 staff me
m
b
e
r
x
3
da
y
s
x
13
5
ni
g
h
t
x
56
pe
r
di
e
m
Contractor's Training-7 staff x
3
da
y
s
x
13
5
;
56
pe
r
di
e
m
x
3
da
y
s
;
46
0
mi
l
e
s
x
.5
5
I I I
TOTAL TRAVEL
$1
0
,
9
9
0
$1
0
,
9
9
0
SUPPLIES/MATERIALS Materials-$416.67 x 12 mos.
$5
,
0
0
0
$5
,
0
0
0
Paper products, office supplies
(p
e
n
s
,
et
c
.
)
I TOTAL SUPPLIES/MATERIAL
S
$5
,
0
0
0
$5
,
0
0
0
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
5
OEO Form 225 Revised: 10/29/2014 Johnston-Lee-Harnett Community Actio
n
,
In
c
.
SECTION IVc.-BUDGET SUPPORT
DA
T
A
COST CATEGORY
ST
A
R
S
(I
n
s
e
r
t
Pr
o
g
r
a
m
TO
T
A
L
Na
m
e
)
CONTRACTUAL Audit (Per Cost Allocation Plan) Other (specify) Community Action Opportunities -25 Ga
s
t
o
n
St
,
As
h
e
v
i
l
l
e
,
NC
28
8
0
1
$3
,
5
0
0
$3
,
5
0
0
Vicki Heidinger; (828) 252-2495 Data
En
t
r
y
se
r
v
i
c
e
s
,
an
n
u
a
l
co
n
t
r
a
c
t
.
CMA Technologies-PO Box 7, Star, NC
27
3
5
6
;
Mi
k
e
Wa
t
s
o
n
;
(3
3
6
)
38
0
-
6
7
7
6
;
$4
,
0
0
0
$4
,
0
0
0
Voucher Data Entry; annual contract.
I
I I
$7
,
5
0
0
$7
,
5
0
(
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
6
OEO Form 225 Revised: 10/29/2014 Johnston-Lee-Harnett Commu
n
i
t
y
Ac
t
i
o
n
,
In
c
.
SECTION JVd.-BUDGET SUP
P
O
R
T
DA
T
A
COST CATEGORY
ST
A
R
S
(I
n
s
e
r
t
Pr
o
g
r
a
m
TO
T
A
L
Na
m
e
)
CLIENT SERVICES Case Management Clients-(E
m
e
r
g
e
n
c
y
As
s
i
s
t
a
n
c
e
$8
3
.
2
2
x
65
cl
i
e
n
t
)
$5
,
4
0
9
$5
,
4
0
9
Employment (Gas vouchers, cl
o
t
h
e
s
et
c
-$
1
0
0
x
20
cl
i
e
n
t
s
)
$2
,
0
0
0
$2
,
0
0
0
Education (Tuition, books, unif
o
r
m
s
et
c
fo
r
sc
h
o
o
l
-
$1
0
0
x
20
)
$2
,
0
0
0
$2
,
0
0
0
I I
' i '
TOTAL CLIENT SERVICES
$9
,
4
0
9
$9
,
4
0
9
OTHER (specify) Insurance-annual general lia
b
i
l
i
t
y
-
$1
4
1
.
6
7
x
12
mo
s
$1
,
7
0
0
$1
,
7
0
0
Main! & Repairs-Garbage pic
k
u
p
-
bu
i
l
d
i
n
g
re
p
a
i
r
s
-
$1
7
5
mo
x
12
mo
s
$2
,
1
0
0
$2
,
1
0
0
Meeting & Conferences -staff
re
g
i
s
t
r
a
t
i
o
n
s
-
$3
5
7
.
1
4
x
7
st
a
f
f
$2
,
5
0
0
$2
,
5
0
0
Memberships & Subscriptions
-l
o
c
a
l
ne
w
s
p
a
p
e
r
s
fo
r
jo
b
s
-
$6
2
.
5
0
mo
x
12
mo
s
$7
5
0
$7
5
0
Printing & Publication -CSBG
Br
o
c
h
u
r
e
s
&
ot
h
e
r
li
t
e
r
a
t
u
r
e
-
$4
1
.
6
7
mo
.
X
12
mo
s
.
$5
0
0
$5
0
0
Specialized Services -Drug Te
s
t
,
co
p
i
e
s
,
wa
t
e
r
$4
,
5
0
0
$4
,
5
0
0
Drug Test-$1 ,000; Copies -$2
,
5
0
0
;
W
a
t
e
r
-
$1
0
0
0
(4
5
0
0
/
1
2
=
$3
7
5
)
Training & Education (Staff tra
i
n
i
n
g
-C
o
l
l
e
g
e
cl
a
s
s
e
s
)
-
$5
0
0
x
2
st
a
f
f
$1
,
0
0
0
$1
,
0
0
0
TOTAl OTHER
$1
3
,
0
5
0
$1
3
,
0
5
C
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
7
--OED/TAB Revised; 10/29/2014
CO
U
N
T
Y
BU
D
G
E
T
AGENCY
FI
S
C
A
L
YE
A
R
Ju
l
y
1,
20
1
5
-
Ju
n
e
30
,
20
1
6
Johnston-
L
e
e
-
H
a
r
n
e
t
t
Co
m
m
u
n
i
l
l
Ac
t
i
o
n
,
In
c
.
C
0
U
N
T
Y
N
A
M
E
(S
)
Johnsto
n
Le
e
Ha
r
n
e
t
t
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
(C
o
u
n
t
y
)
TO
T
A
L
Per County Allocation $251,50
8
$9
0
,
4
1
8
$1
9
3
,
7
7
0
Expense Cateqories Salaries & Waqes $156
,
1
2
4
$5
5
,
6
9
8
$1
1
5
,
1
5
4
$3
2
6
,
9
7
6
Frinqe Benefits $46
,
5
3
8
$1
6
,
6
5
2
$3
4
,
3
6
2
$9
7
,
5
5
2
Euuioment Communication $4
,
0
0
0
$1
,
0
0
0
$4
,
0
0
0
$9
,
0
0
0
Soace Costs
$9
6
0
$9
6
0
Travel $4
,
5
8
3
$1
,
9
2
3
$4
,
4
8
4
$1
0
,
9
9
0
Suoolies/Materials $1
,
5
4
0
$8
5
0
$2
,
6
1
0
$5
,
0
0
0
Contractual $3
,
3
0
0
$1
,
2
7
5
$2
,
9
2
5
$7
,
5
0
0
Client Services $3
,
2
9
6
$1
,
7
6
2
$4
,
3
5
1
$9
,
4
0
9
Other $4
,
7
8
2
$1
,
8
4
5
$6
,
4
2
3
$1
3
,
0
5
0
Total Direct Costs $225
,
1
2
3
$8
1
,
0
0
5
$1
7
4
,
3
0
9
$4
8
0
,
4
3
7
Indirect Costs $26
,
3
8
5
$9
,
4
1
3
$1
9
,
4
6
1
$5
5
,
2
5
9
Admin Support (CSBG only) Total Costs $251
,
5
0
8
$9
0
,
4
1
8
$1
9
3
,
7
7
0
'
-
-
-
-
-
-
-
-
-
'
-
-
$5
3
5
,
6
9
6
HC
B
O
C
0
1
0
5
1
5
P
a
g
e
8
8
-------OEOffAB
Pa
g
e
1
of
2
Pa
g
e
s
Revised: 10/29/2014
TO
T
A
L
AG
E
N
C
Y
BU
D
G
E
T
FI
S
C
A
L
YE
A
R
Ju
l
y
1,
20
1
5
-
Ju
n
e
30
,
20
1
6
AGENCY Johnston-Lee
-
H
a
r
n
e
l
t
Co
m
m
u
n
i
t
;
t
Ac
t
i
o
n
,
In
c
.
Pl
e
a
s
e
ch
e
c
k
on
e
INDIRECT COST BASE:
To
t
a
l
Di
r
e
c
t
Co
s
t
s
32
5
,
9
7
6
Sa
l
a
r
i
e
s
!
W
a
(
l
e
s
Sa
l
a
r
i
e
s
/
F
r
i
n
g
e
s
INDIRECT COST RATE: 16.9
%
P
R
O
G
R
A
M
N
A
M
E
S
OBJECT CATEGORIES CSBG
DS
S
HA
R
N
E
T
T
NC
-
P
R
E
K
LI
H
E
A
P
·
H
A
R
R
P
LI
H
E
A
P
-
W
A
P
EC
O
-
D
E
V
RA
P
I
D
CA
P
A
C
I
T
Y
MP
P
TO
T
A
L
RE
H
O
U
S
I
N
G
BU
I
L
D
I
N
G
HE
A
D
ST
A
R
T
Salaries & Wages $326,97
6
$4
4
,
9
9
2
$5
4
,
2
0
9
$1
8
,
1
5
7
$1
3
2
,
8
0
4
$6
,
0
0
0
$2
1
,
5
0
2
$4
3
,
7
2
7
$1
4
,
0
3
4
$2
,
3
4
9
,
8
6
7
$3
,
0
1
2
,
2
6
8
Fringe Benefits $97,55
2
$1
4
,
8
5
7
$1
5
,
9
2
4
$9
,
8
9
6
$3
9
,
3
0
8
$5
,
6
3
9
$3
2
,
4
4
3
$5
,
2
6
6
$8
7
2
,
2
1
6
$1
,0
9
3
,
10
1
Equipment Communication $9,00
0
$2
5
0
$5
7
9
$1
,
6
5
9
$3
,
7
7
2
$1
,
1
4
6
$5
0
0
$1
6
,
9
0
6
Space Cost $96
0
$4
7
2
$1
'1
03
$7
2
,
0
0
0
$7
4
,
5
3
5
Travel $10,99
0
$7
5
0
$1
,
3
9
4
$5
,
4
8
3
$9
0
$4
0
,
3
0
0
$5
9
,
0
0
7
Supplies/Materials $5,00
0
$1
5
,
7
0
5
$1
3
7
,
1
6
2
$1
1
1
,
1
5
1
$8
2
3
$7
4
,
0
6
2
$3
4
3
,
9
0
3
Contractual $7,50
0
$8
5
0
$9
8
,
0
1
6
$1
7
0
,
2
4
0
$4
1
,
8
8
5
$3
1
8
,
4
9
1
Client Services $9,40
9
$8
2
,
9
9
1
$9
2
,
4
0
0
Other $13,05
0
$3
0
0
$3
,
9
9
0
$7
1
0
$9
1
,
8
9
3
$
1
1
,
3
9
5
$5
9
,
4
8
4
$5
,
5
1
5
$4
5
8
,
8
4
5
$
6
4
5
,
1
8
2
Total Direct Costs $480,43
7
$6
0
,
3
9
9
$9
2
,
0
0
7
$2
6
7
,
4
6
6
$5
5
5
,
7
5
4
$1
7
,
3
9
5
$1
1
0
,
1
3
2
$1
3
6
,
8
0
0
$2
6
,
2
2
8
$3
,
9
0
9
,
1
7
5
$5
,
6
5
5
,
7
9
3
Indirect Costs $55,25
9
$7
,
6
0
4
$9
,
1
6
1
$1
2
,
5
7
9
$1
,
3
8
5
$4
,
5
0
0
$1
7
,
1
7
2
$2
,
3
7
2
$3
9
5
,
5
1
0
$5
0
5
,
5
4
2
Admin Support (CSBG only) Total Costs $535,69
6
$6
8
,
0
0
3
$1
0
1
,
1
6
8
$2
8
0
,
0
4
5
$5
5
7
,
1
3
9
$2
1
,
8
9
5
$1
2
7
,
3
0
4
$1
3
6
,
8
0
0
$2
8
,
6
0
0
$4
,
3
0
4
,
6
8
5
$6
,
1
6
1
,
3
3
5
P
R
O
G
R
A
M
N
A
M
E
S
I
OBJECT CATEGORIES
DO
E
-
I
SCHOOL FOOD
EA
R
L
Y
HE
A
D
WE
A
T
H
E
R
I
Z
A
T
I
N
EF
S
P
UN
I
T
E
D
HU
D
H
O
U
S
I
N
G
(I
n
s
e
r
t
Pr
o
g
r
a
m
(I
n
s
e
r
t
Pr
o
g
r
a
m
(I
n
s
e
r
t
Pr
o
g
r
a
m
OT
H
E
R
TO
T
A
L
ST
A
R
T
AD
M
WA
Y
/
C
R
I
S
I
S
Na
m
e
)
Na
m
e
)
Na
m
e
)
Salaries & Wages $89,06
1
$7
2
0
,
6
3
8
$1
5
,
0
0
0
$8
2
4
,
6
9
9
Fringe Benefits $26,72
7
$2
5
9
,
3
1
6
$4
,
4
9
9
$2
9
0
,
5
4
2
Equipment
I
Communications
$3
,
7
5
0
$3
,
7
5
0
Space Costs
$2
0
,
0
0
0
$2
0
,
0
0
0
1
Travel
$1
6
,
0
0
0
$2
,
0
0
1
$1
8
,
0
0
1
1
Supplies/Materials
$3
0
,
9
4
2
$3
0
,
9
4
2
Contractual
$8
,
0
0
0
$8
,
0
0
0
Client Services
$3
,
3
0
0
$5
0
,
0
0
0
$4
2
,
5
6
4
$9
5
,
8
6
4
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3
$7
4
,
6
0
0
$2
9
,
4
5
4
$4
5
6
,
5
1
7
Total Direct Costs $468,25
1
$1
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3
6
,
5
4
6
$2
9
,
4
5
4
$5
0
,
0
0
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$4
2
,
5
6
4
$2
1
,
5
0
0
$1
,
7
4
8
,
3
1
5
Indirect Costs $14,96
2
$1
2
1
,3
2
2
$2
0
,
9
2
6
$1
5
7
,
2
1
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Total Costs $483,21
3
$1
,
2
5
7
,
8
6
8
$5
0
,
3
8
0
$5
0
,
0
0
0
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6
4
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6
7
$1,383,6
4
3
Communications $20,6
5
6
Soace Costs $94,5
3
5
Travel $77,0
0
8
Suoolies/Materials $374,8
4
5
Other Contractual $326,49
1
Client Services $188,26
4
Other $1,101,6
9
9
Total Direct Costs ~7,404, 10
8
$662,75
2
$8,066,8
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HARNETI COUNTY FINANCIAL SUMMARY REPORT Agenda Item 7
November, 2014
GENERA~;~V~~:~~)'~,;,/'Y'
FYE 20.~. ....
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Department FYE 2013 FYE 2014 Budget encumbrances) to Date Last Fiscal Year
Governing Body $ 180,854 $ 164,631 $ 188,313 $ 103,797 55.12% $ 100,526
Administration 339,722 250,759 295,629 202,657 68.55% 134,503
Legal Services 122,070 103,351 119,294 130,043 109.01% 106,880
Engineering 1 23,395 18,810
Human Resources 224,821 254,738 272,012 127,211 46.77% 101,375
Board of Elections 357,108 303,532 358,674 169,652 47.30% 104,514
Finance 961,984 729,469 877,297 426,914 48.66% 352,163
Clerk of Court 98,086 77,704 89,554 37,924 42.35% 35,703
Tax 1,664,758 1,569,231 1,741,896 651,895 37.42% 581,455
General Services 473,759 140,485 153,902 64,040 41.61% 45,725
Fleet Maintenance 438,847 700,730 229,762 32.79%
Transportation 940,206 1,004,266 1,373,723 246,527 17.95% 250,657
Transportation -Admin 188,721 194,790 219,108 64,965 29.65% 66,976
Facilities Maintenance 3,285,478 3,400,887 4,184,554 1,244,528 29.74% 1,064,652
Register of Deeds 761,273 730,166 813,812 249,918 30.71% 239,578
Information Technology 1,256,973 1,301,628 1,776,660 862,753 48.56% 611,088
GIS 440,731 432,327 448,798 166,550 37.11% 148,558
Sheriff 9,344,007 10,166,283 10,603,575 3,924,295 37.01% 3,865,436
Campbell Deputies 357,903 354,232 433,165 165,960 38.31% 121,048
Harnett CJPP 53,836 80,119 23,285
Sheriff's Department Grants 38,810 15,213 25,615 0.00%
Child Support Enforcement 67,192 66,257 77,977 28,862 37.01% 21,594
Governor's Highway Safety 112,332 26,536 500
Life is Fragile (NCGCC) 29,531
Communications 1,116,529 1,219,142 1,549,815 492,454 31.78% 369,901
Jail 4,187,264 4,306,490 4,886,316 1,812,418 37.09% 1,445,555
Emergency Services 712,960 737,021 808,957 292,615 36.17% 254,967
Emergency Services Grant 1,000 32,000 26,484
Emergency Medical Service 4,179,979 3,991,897 4,056,454 1,595,997 39.34% 2,775,001
EMS Transport 960,370 1,083,318 1,197,127 406,258 33.94% 373,681
Rescue Districts 3,225,144 3,314,704 3,361,704 1,680,853 50.00%
Animal Services 381,748 376,744 476,149 152,804 32.09% 117,674
Medical Examiner 40,200 50,000 65,000 25,150 38.69% 16,450
JCPCAdmin 5,000 464 9.28%
Public Safety Appropriations 126,278 124,334 79,429 28,983 36.49% 117,674
Emergency Telephone System 243,460 240,521 258,736 104,898 40.54% 16,450
Radio System 474,341 300,204 302,100 88,964 29.45% 117,195
Harnett Regional Jetport 179,592 174,955 205,244 65,744 32.03% 83,282
Soil & Water 119,598 124,133 175,754 56,349 32.06% 33,843
Environmental Protection 4,000 4,000 14,000 4,000 28.57% 4,000
Forestry Program 113,334 114,849 114,992 35,731 31.07%
Economic/Physical Dev. App. 1,509,397 449,748 595,500 132,275 22.21% 129,770
Industrial Development 1,462,725 776,301 884,353 320,473 36.24% 146,400
Planning & Inspections 1,437,604 1,321,571 1,385,295 549,946 39.70% 436,357
Community Development (BG) 1,129 1,300 320 24.62% 235
Abandoned MFG Home 31,903 48,233 15,526 32.19%
Cooperative Extension 427,644 351,557 426,582 96,608 22.65% 119,491
CCR&R-Block Grant 27,369 31,419 33,673 13,312 39.53% 8,084
CCR&R-United Way 2,483 2,678 298 11.13%
Parents As Teachers 226,262 158,263 59,500 12,250 20.59% 51,849
Adolescent Parenting 60,003 59,107 60,000 25,544 42.57% 15,820
1y Documents\Monthly Reports\2014-2015\November 2014-Financial Statements.xlsx
HC BOC 010515 Page 91
HARNETI COUNTY FINANCIAL SUMMARY REPORT
November, 2014
~EI\I~RAl':,t=019P. ,:;,,,>,:(,:><?:;~~'
FYE 2015
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Department FYE 2013 FYE 2014 Budget encumbrances) to Date Last Fiscal Year
CCR&R -Smart Start 17,922 250
4-H Teen Court & At Risk 30,804 45,686 49,773 16,941 34.04% 12,007
Child Care Youth Training 27,367 17,897 0.00% 8,251
Race to the Top 13,570 27,775 6,667 24.00% 4,797
Adolescent Parenting 3,789 3,789
Department on Aging 293,761 283,332 314,750 115,226 36.61% 114,026
Family Caregiver Support 38,363 51,769 61,146 24,601 40.23% 19,965
RSVP 72,852 73,276 77,705 32,386 41.68% 25,156
CAP -Disabled Adults 291,181 326,783 331,970 136,625 41.16% 111,611
Nutrition for Elderly 405,545 378,087 432,711 160,262 37.04% 144,023
Health 5,932,196 5,787,018 7,391,452 2,283,675 30.90% 1,872,781
Mental Health 615,679 815,679 605,679 302,840 50.00% 502,840
Social Services 9,418,756 9,359,396 10,381,679 3,811,247 36.71% 3,117,493
Public Assistance 7,944,608 7,829,453 9,721,093 2,892,952 29.76% 2,896,559
Veteran's Services 166,579 172,197 176,245 73,265 41.57% 56,228
Restitution 127,765 110,369 120,868 46,333 38.33% 38,017
Human Services App. 174,635 99,840 99,000 75,298 76.06% 74,713
Library 881,506 928,107 1,082,480 378,579 34.97% 334,828
Cultural & Recreational App. 167,000 100,000 150,000 0.00% 100,000
Parks & Recreation 319,254 363,011 436,081 160,526 36.81% 144,111
Education
Board of Education -current 20,288,004 20,523,700 21,523,700 8,968,208 41.67% 8,551,542
Board of Education -capital
Central Carolina-current 638,841 927,711 917,467 382,278 41.67% 386,546
Central Carolina-capital 23,973
Central Carolina -works 25,000 25,000 0.00%
lnterfund Transfers 455,491 1,903,876 43,334 26,667 61.54% 36,667
Debt Service 11,486,712 13,902,144 15,185,209 9,722,390 64.03% 754,529
Contingency
Total $ 102,308,383 $ 105,234,405 $ 114,981,193 $ 46,748,848 40.66% $ 33,965,918
2014-2015 Total
Adjusted FYE 2015 Percent Same Period
Revenues: FYE 2013 FYE 2014 Budget Activity to Date Last Fiscal Year
Ad Valorem Taxes
Real and Personal $ 54,273,480 $ 54,120,822 $ 52,510,671 $ 28,963,289 55.16% $ 31,814,985
Motor Vehicles 3,949,979 5,340,855 1,900,883 35.59%
Sales Tax 14,238,193 14,884,497 14,980,744 2,399,701 16.02%
Other taxes 1,010,549 1,037,719 1,200,000 332,256 27.69%
Permits & Fees 3,089,188 2,763,205 2,927,767 791,667 27.04% 970,054
Intergovernmental Revenue 20,204,388 19,304,274 19,928,201 5,062,986 25.41% 4,850,273
Sales & Services 9,422,096 7,658,151 9,694,505 2,471,721 25.50% 2,149,921
Other Revenues 2,902,980 3,451,519 3,789,373 1,097,612 28.97% 590,465
Rents, Concessions. & Fees 83,870 77,898 84,251 24,356 28.91% 9,146
Other Finance Sources 960,622 857,548 450,000 0.00%
lnterfund Transfers 438,263 460,947 492,541 0.00%
Fund Balance Appropriated 3,582,285 0.00%
Total $ 106,623,629 $ 108,566,559 $ 114,981,193 $ 43,044,471 37.44% $ 40,384,844
Revenues over/(under) expenditures $ (3,704,377) 6,418,926
1y Documents\Monthly Reports\2014-2015\November 2014-Financial Statements.xlsx
HC BOC 010515 Page 92
November, 2014
October, 2014
September, 2014
August, 2014
July, 2014
June, 2014
May, 2014
April, 2014
March, 2014
February, 2014
January, 2014
December, 2013
November, 2013
HARNETT COUNTY FINANCIAL SUMMARY REPORT
November, 2014
GENER~Lf=\JNO
Cash andJ~yesttne:n~f
Cash Tax Lockbox MBS
$ 2,599,381 $ 475 $ 400,000
$ $ 475 $
$ $ 475 $
$ $ 475 $
$ $ 475 $
$ 2,799,637 $ 475 $
$ 5,325,561 $ 27,888 $
$ 12,798,914 $ 27,888 $
$ 14,373,115 $ 27,887 $
$ 16,560,067 $ 27,845 $
$ 17,860,088 $ 27,845 $
$ 10,145,781 $ 27,845 $
$ 16,621,211 $ 27,858 $
Debt Service and Transfer Requirements
Interest
Principal
Transfers Out
Current Year
$ 5,465,931
9,719,278
43,334
$ 15,228,543
Outstanding
$ 58,811,027
143,630,869
$ 202,441,896
Estimated Fund f:lalance
NCCMT
$ 24,393,150
$ 24,307,459
$ 26,396,094
$ 19,277,617
$ 20,554,835
$ 21,645,331
$ 20,305,523
$ 20,164,065
$ 18,787,339
$ 16,075,525
$ 15,963,619
$ 14,551,933
$ 12,624,371
Total
$ 27,393,006
$ 24,307,934
$ 26,396,569
$ 19,278,091
$ 20,555,310
$ 24,445,443
$ 25,658,972
$ 32,990,868
$ 33,188,341
$ 32,663,437
$ 33,851,552
$ 24,725,559
$ 29,273,440
In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of
Non-Spendable Fund Balance-This classification includes amounts that cannot be spent because they are either (a} not in spendable
Restricted Fund Balance-The classification includes amount that are restricted to specific purposes externally imposed by
Committed Fund Balance-This classification represents the portion of fund balance that can only be used for specific purposes
Assigned Fund Balance-That portion of fund balance that the County intends to use for specific purposes. The County
Unassigned Fund Balance-This classification represents the portion of fund balance that has not been assigned to another fund or
1y Oocuments\Monthly Reports\2014 * 2015\November 2014 · Financial Statements.xlsx
HC BOC 010515 Page 93
HARNETT COUNTY FINANCIAL SUMMARY REPORT
November, 2014
Unassigned Fund Balance at June 30, 2014 $ 18,732,095
Unaudited 06/30/2014 Revenues over/(under) Expenditures
Year to Date Revenues over/(under) Expenditures
Remaining Debt Payments for this Year
Outstanding budget amendments
Year to Date Fund Balance Appropriated
If the County were to stop operations at the end of this month and had
no further receivables or payables, then this would be the estimated
fund balance amount and its percentage of expenditures.
Amount by which fund balance percentage will change
(5,462,819)
(3,582,285)
$
$
(3,704,377)
15,027,718
(9,045,104)
5,982,614
5.20%
1,149,812
The County Board of Commissioners have approved a fund balance policy
which strives to maintain a minimum fund balance of 15%.
1y Oocuments\Monthly Reports\2014 ~ 2015\November 2014 ~Financial Statements.xlsx
18.20%
HC BOC 010515 Page 94
HARNETT COUNTY FINANCIAL SUMMARY REPORT
November, 2014
PUBLIC .UTILITIES FUI'J~
2014-2015
Adjusted
Department FYE 2013 FYE 2014 Budget
Admin/CSR/Meter Services $ 37,598,026 $ 19,229,033 $ 13,146,523
Water Treatment 3,571,705 3,671,291 4,397,498
Wastewater Treatment 1,790,807 1,965,319 2,349,238
Wastewater Treatment SHWW 1,358,206 1,860,402 2,336,717
Distribution 3,349,268 3,383,463 4,167,901
Collections 3,056,462 2,975,052 3,486,170
Total $ 50,724,474 $ 33,084,560 $ 29,884,047
2014-2015
Adjusted
Revenues: FYE 2013 FYE 2014 Budget
Intergovernmental Revenue $ 3,703 $ 3,703 $ 3,600
Sales & Services 27,670,467 30,275,723 26,921,865
Other Revenues 4,934,826 13,281,536 1,788,900
Rents, Concess. & Feees 5,531 96 5,000
Other Finance Sources 20,065,000 473,683
lnterfund Transfers 150,000
Fund Balance Appropriated 1,164,682
Total $ 52,679,527 $ 44,184,741 $ 29,884,047
Revenues over/(under) expenses
Cash and Investments
Cash Lockbox
November, 2014 $ 29,119,405 $ 38,435
October, 2014 $ 29,394,358 $
September, 2014 $ 28,441,620 $
August, 2014 $ 25,475,483 $
July, 2014 $ 25,392,786 $
June, 2014 $ 23,566,116 $
May, 2014 $ 22,909,362 $
April, 2014 $ 24,890,282 $
March, 2014 $ 25,824,291 $
February, 2014 $ 21,864,353 $
January, 2014 $ 21,428,607 $
December, 2013 $ 19,879,494 $
November, 2013 $ 19,734,711 $
Debt Service and Transfer Requirements
Interest
Principal
Transfers Out
1y Documents\Monthly Reports\2014-2015\November 2014-Financial Statements.xlsx
Current Year
$ 2,999,352
$ 4,922,410
$ 1,164,682
$ 9,086,444
Outstanding
$ 36,944,577
87,739,896
$ 124,684,473
Activity
(includes
encumbrances)
$ 3,853,491
1,197,942
628,634
607,551
1,421,651
1,063,632
$ 8,772,901
FYE 2015
Activity
$
12,036,665
471,536
14
1,230,196
$ 13,738,411
$ 4,965,510
NCCMT
$ 519,270
$ 517,712
$ 517,378
$ 516,449
$ 515,469
$ 512,929
$ 511,160
$ 505,012
$ 497,945
$ 458,673
$ 455,673
$ 454,890
$ 453,440
Total
Percent Same Period
to Date Last Fiscal Year
29.31% $ 1,921,947
27.24% 1,170,212
26.76% 579,276
26.00% 509,986
34.11% 1,042,109
30.51% 933,499
29.36% $ 6,157,029
Total
Percent Same Period
to Date Last Fiscal Year
0.00% $
44.71% $10,870,361
26.36% $146,547
0.28%
0.00%
45.97% $ 11,016,908
$ 4,859,879
Total
$ 29,677,110
$ 29,912,069
$ 28,958,997
$ 25,991,932
$ 25,908,254
$ 24,079,044
$ 23,420,522
$ 25,395,294
$ 26,322,236
$ 22,323,026
$ 21,884,280
$ 20,334,384
$ 20,188,151
HC BOC 010515 Page 95
HARNETI COUNTY FINANCIAL SUMMARY REPORT
November, 2014
sb(tQWASJE~(J:(\jp~•· ;'"',,:;+><',:':",:::;'
FYE 2015
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Department FYE 2013 FYE 2014 Budget encumbrances) to Date last Fiscal Year
Solid Waste $ 5,073,308 $ 5,161,897 $ 5,394,790 $ 1,599,394 29.65% $ 1,726,319
Total $ 5,073,308 $ 5,161,897 $ 5,394,790 $ 1,599,394 29.65% $ 1,726,319
2014-2015 Total
Adjusted FYE 2015 Percent Same Period
Revenues: FYE 2013 FYE 2014 Budget Activity to Date last Fiscal Year
Taxes $ 227,228 $ 237,297 $ 259,000 $ 59,931 23.14% $ 69,042
Intergovernmental Revenue 25,000
Sales & Services 4,776,288 5,006,315 5,097,390 2,429,769 47.67% 2,402,470
Other Revenues 638,962 378,116 2,400 887 36.96% 2,070
Rents, Concess. & Feees 430 243 64 14
Other Finance Sources 582,662 739,763 739,763
lnterfund Transfers
Fund Balance Appropriated 11,000 0.00%
Total $ 6,225,570 $ 6,361,734 $ 5,394,790 $ 2,490,651 46.17% $ 3,213,359
Revenues over/( under) expenses $ 891,257 $ 1,487,040
Cash and Investments
Cash Sun Trust First Bank NCCMT Total
November, 2014 $ 1,239,986 $ 267,007 $ 268,860 $ 356,254 $ 2,132,107
October, 2014 $ 635,163 $ 256,610 $ 253,226 $ 296,324 $ 1,441,322
September, 2014 $ 783,054 $ 237,379 $ 234,622 $ 296,324 $ 1,551,379
August, 2014 $ 513,937 $ 202,029 $ 206,671 $ 296,324 $ 1,218,960
July, 2014 $ 481,103 $ 193,679 $ 199,824 $ 242,829 $ 1,117,436
June, 2014 $ 709,310 $ 153,450 $ 169,118 $ 242,829 $ 1,274,707
May, 2014 $ 1,018,519 $ 153,450 $ 169,118 $ 242,829 $ 1,583,916
April, 2014 $ 517,264 $ 144,082 $ 159,723 $ 190,383 $ 1,011,453
March, 2014 $ 659,891 $ 122,417 $ 153,463 $ 190,282 $ 1,126,053
February, 2014 $ 929,101 $ 98,860 $ 110,949 $ 190,282 $ 1,329,192
January, 2014 $ 1,206,501 $ 94,942 $ 110,849 $ 127,968 $ 1,540,260
December, 2013 $ 462,549 $ 77,362 $ 102,262 $ 127,968 $ 770,141
November, 2013 $ 463,532 $ 70,276 $ 88,219 $ 127,968 $ 749,995
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 127,786 $ 796,081
Principal 403,867 3,338,828
Transfers Out
$ 531,653 $ 4,134,909
1y Documents\Monthly Reports\2014-2015\November 2014-Financial Statements.xlsx
HC BOC 010515 Page 96
HARNETI COUNTY FINANCIAL SUMMARY REPORT
November, 2014
WPR~R'scqN{pt~sArJ()~iF"QND F~i2~1s
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Category FYE 2013 FYE 2014 Budget encumbrances) to Date last Fiscal Year
Paid Claims $ $ $ 1,250,000 $ 138,064 11.05% $ 765,945
Fixed Cost 1,000
Total $ $ $ 1,250,000 $ 138,064 11.05% $ 766,945
2014-2015 Total
Adjusted FYE 2015 Percent FYE 2015
Revenues: FYE 2013 FYE 2014 Budget Activity to Date Activity
Departmental Charge $ $ $ 1,000,000 $ 365,839 36.58% $ 710,342
Other revenues 250,000 53,937 21.57% 181,534
Fund Balance Appropriated
Total $ $ $ 1,250,000 $ 419,776 33.58% $ 891,876
Revenues over/( under) expenses $ 281,712 $ 124,931
Loss Ratio 37.74%
Cash and Investments
Cash NCCMT Total
November, 2014 $ 740,749 $ 562,026 $ 1,302,775
October, 2014 $ 667,246 $ 562,026 $ 1,229,273
September, 2014 $ 361,074 $ 562,026 $ 923,101
August, 2014 $ 368,074 $ 562,026 $ 930,101
July, 2014 $ 362,656 $ 562,026 $ 924,682
June,2014 $ 742,259 $ 562,026 $ 1,304,285
May,2014 $ 899,419 $ $ 899,419
April, 2014 $ 80,633 $ $ 80,633
March, 2014 $ 43,455 $ $ 43,455
February, 2014 $ 50,455 $ $ 50,455
January, 2014 $ 38,472 $ $ 38,472
December, 2013 $ 380,230 $ $ 380,230
November, 2013 $ 375,900 $ $ 375,900
liability
Liability as of July 1 $ 3,189,117
current year c1a1ms and #of Claims this 22 changes m estimates 21,740 fiscal year
Actual claim payments 8,642
Liability as of end of month $ 3,202,215
1y Documents\Monthly Reports\2014-2015\November 2014-Financial Statements.xlsx
HC BOC 010515 Page 97
HARNETT COUNTY FINANCIAL SUMMARY REPORT
November, 2014
ME[)lt:Al.iNsti'FiAN(E ~i;ii\Ab
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Category FYE 2013 FYE 2014 Budget encumbrances) to Date Last Fiscal Year
Paid Claims $ $ $ 5,490,000 $ 1,200,569 21.87% $
Fixed Cost 637,000 316,134 49.63%
Total $ $ $ 6,127,000 $ 1,516,703 24.75% $
2014-2015 Total
Adjusted FYE 2015 Percent FYE 2015
Revenues: FYE 2013 FYE 2014 Budget Activity to Date Activity
Medical Premiums $ $ $ 6,127,000 $ 2,972,245 48.51% $
Other revenues 10,783
Fund Balance Appropriated
Total $ $ $ 6,127,000 $ 2,983,028 48.69% $
Revenues over/( under} expenses $ 1,466,325 $
Loss Ratio 51.03%
Cash and Investments
Cash NCCMT Total
November, 2014 $ 1,271,922 $ 543,297 $ 1,815,219
October, 2014 $ 970,266 $ 543,297 $ 1,513,564
September, 2014 $ 1,086,724 $ 543,297 $ 1,630,021
August, 2014 $ 1,042,547 $ 543,297 $ 1,585,844
July, 2014 $ 768,924 $ 543,297 $ 1,312,222
June, 2014 $ $ $
May,2014 $ $ $
April, 2014 $ $ $
March, 2014 $ $ $
February, 2014 $ $ $
January, 2014 $ $ $
December, 2013 $ $ $
November, 2013 $ $ $
1y Documents\Monthly Reports\2014 ~ 2015\November 2014 ~ F1nandal Statements.xlsx
HC BOC 010515 Page 98
HARNETI COUNTY FINANCIAL SUMMARY REPORT
November, 2014
DENTALINSi.!Mi'JCE luij[j; ; t ...
FYEl015
2014-2015 Activity Total
Adjusted (includes Percent Same Period
Category FYE 2013 FYE 2014 Budget encumbrances) to Date last Fiscal Year
Paid Claims $ $ $ 340,000 $ 85,443 25.13% $
Fixed Cost 36,000 14,786 41.07%
Total $ $ $ 376,000 $ 100,229 26.66% $
2014-2015 Total
Adjusted FYE 2015 Percent FYE 2015
Revenues: FYE 2013 FYE 2014 Budget Activity to Date Activity
Dental Premiums $ $ $ 376,000 $ 155,965 41.48% $
Other revenues 166,433
Fund Balance Appropriated
Total $ $ $ 376,000 $ 322,398 85.74% $
Revenues over/(under) expenses $ 222,170 $
Loss Ratio 64.26%
Cash and Investments
Cash NCCMT Total
November, 2014 $ 222,170 $ $ 222,170
October, 2014 $ 210,907 $ $ 210,907
September, 2014 $ 203,941 $ $ 203,941
August, 2014 $ 204,905 $ $ 204,905
July, 2014 $ 192,296 $ $ 192,296
June,2014 $ $ $
May, 2014 $ $ $
April, 2014 $ $ $
March, 2014 $ $ $
February, 2014 $ $ $
January, 2014 $ $ $
December, 2013 $ $ $
November, 2013 $ $ $
1y Oocuments\Monthly Reports\2014-2015\November 2014 ~Financial Statements.xlsx
HC BOC 010515 Page 99
Agenda Item "]
December 30, 2014
MEMORANDUM
TO: Department Head
FROM: Joseph Jeffries, Interim County Manager
RE: Contract and Grant Review
As many of you may know, Janet Smith has resigned from her position of County Staff Attorney effective
December 30. In an effort to address the internal review process I have identified several items that will
no longer require approval from Legal and BOC. We will continue to send all contracts and grant
applications to the Finance Officer, County Manger, and legal for routing and tracking purposes.
Department heads will be responsible for review of all contracts and grant applications originating
from their departments. As you deal with issues related specifically to your department, I would like to
discuss the review process in more detail for many items that require BOC approval at our next
department head meeting on January 6, 2015. It is extremely important that all departments are
represented at this meeting, so that we can discuss how we plan on handling legal issues and items for
the BOC going forward.
Here are suggested items that will no longer need to be reviewed by Legal:
• Grant Applications-unless BOC signature is required or extensive staff time is required to
complete the application process or the amount of the match is substantial.
• Change Orders-These must follow Best Management Practices
• Standard or Form Contracts-already approved by Legal
• Contracts below-$90,000.00
• Budget Amendments
The County Manager retains the ability to forward any contract or grant application he deems necessary
to Legal for additional review.
HC BOC 010515 Page 100