11172008403
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Monday, November 17, 2008, at
7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem N.
Carnell Robinson, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Chuck Turnage
and Joey Tart. Also present was City Manager Ronnie Autry, Finance Director Mark Stephens,
Public Utilities Director Dean Gaster, Recreation Director Perry Hudson, Planning Director Steven
Neuschafer, Librarian Mike Williams, Police Chief B.P. Jones, City Engineer Ed Powell, City
Attorney P. Tilghman Pope, City Clerk Debra West, and Daily Record Reporter Reece Murphy.
INVOCATION
l
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain Roy Johnson to give the
invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tem Robinson and seconded by Council Member Joey Tart to adopt the November
17, 2008 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• Presentation - Proclamation — National Hospice Month
• Presentation - Recognition of Police Deparbnent Explorer Scouts
• Discussion/Decision - Rental Housing Ordinance and action recommended
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATIONS
PROCLAMATION
MR. STAN WILLIAMS II
DUNN MIDDLE SCHOOL
Mayor Harris along with the entire Council presented a proclamation recognizing Mr. Stan Williams, II,
Principal of Dunn Middle School for receiving the 2008 -2009 Harnett County Principal of the Year as well
as the 2009 Wachovia Principal of the Year for Harnett County. A copy of Proclamation (P2008 -20)
recognizing Mr. Stan Williams, II is incorporated into these minutes as Attachment #1.
PROCLAMATION
MS. KARREN LEE
HARNETT PRIMARY SCHOOL
Mayor Harris along with the entire Council presented a proclamation recognizing Ms. Karren Lee,
Assistant Principal of Harnett Primary School for receiving the 2008 -2009 Harnett County Assistant
Principal of the Year. A copy of Proclamation (P2008 -21) recognizing Ms. Karren Lee is incorporated
into these minutes as Attachment #2.
PROCLAMATION
HOSPICE MONTH
Mayor Harris presented a proclamation to Brandy Nordan, RN (Director of Nursing at Carlton Powell
Hospice Center in Lillington) and to Gail Tyndall, RN (RN Community Educator of Community Home
Care and Hospice Erwin office) recognizing November as Hospice Month. A copy of Proclamation
(P2008 -22) recognizing Hospice Month is incorporated into these minutes as Attachment #3.
RECOGNITION OF
POLICE DEPARTMENT
EXPLORER SCOUTS
Police Chief B.P. Jones introduced the following Explorer Scouts:
Cacey Jackson
Nicole Alvarez (absent)
Adam Hester
Brittany Chavis
Yuridia Bahena
Dewayne Tart (absent)
David Stephenson
Shalma McClain
404
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public continent period was closed at 7:20 p.m.
With the Consensus of the Council, the audit report preceded the public hearings.
ITEM FOR DECISION
AUDIT REPORT
FY 2007 -2008
Auditor Phyllis Pearson of Petway, Mills & Pearson, PA gave a short summary of the FY 2007 -2008 audit
for the City of Dunn:
• The financial statements were found to be fairly stated as presented and in conformity with
generally accepted accounting principals.
• An opinion was issued in accordance with government auditing standards that found the City
complied with internal control of compliance requirements of grant agreements, contracts and
regulations in other matters.
• The City had total assets of 28 million dollars; total liabilities of 6.7 million and total net
assets of 22 million.
• Cash flow increased from 19% to 21.5% which is a positive improvement
• Net change in fund balance for all the governmental funds of $301,000.00 ($122,000.00 net
increase for general fund). These numbers represent some improvement over last year's
performance.
• The City spent its money in accordance with the budget that was approved. There were no
statutory violations with regard to budget.
• There was a finding from the prior year— This matter has since been resolved since the City
hired a Finance Director at the end of July, 2008.
• The Audit report was submitted around November 5, 2008 to the LGC
Motion by Mayor Pro Ten Robinson and seconded by Council Member Maness to accept the audit report
as presented. Motion unanimously approved.
PUBLICHEARINGS
PRELIMINARY ASSESSMENT
RESOLUTION
700 & 800 BLOCK OF N. LAYTON AVE.
CURB AND GUTTER PROJECT
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received with respect to any matter covered by the preliminary assessment resolution adopted by the Dunn
City Council on the 14 °1 day of October, 2008, for the proposed street improvement project in the 700 &
800 block of N. Layton Avenue.
The Certificate showing that preliminary resolutions were mailed to owners of all property subject to
assessment is attached. Also attached is a copy of the preliminary assessment resolution.
The public hearing was duly advertised on October 21, 2008.
Mayor Harris asked if there was anyone present to speak for or against this preliminary assessment
resolution.
Hearing no comments, the public hearing was closed.
CONDITIONAL USE PERMIT CU 06 -08
PIN #1516 -48- 1656.000
711 W. BROAD STREET
A request was received from Donald Addison (applicant) for the issuance of a conditional use permit to
allow for the operation of a Beach Bingo business in an existing building at 711 W. Broad Street.
This property is currently zoned C -3; Highway Commercial District and a conditional use hearing is
required in the zoning ordinance for this type of use.
This Public Hearing is an opportunity for the Council to hear sworn testimony and receive specific
evidence from the public to include any party for or against the request.
The public hearing was duly advertised on October 14 and 21, 2008.
Mayor Harris yielded to City Attorney Pope.
City Attorney Pope introduced CU 06 -08, a request by Donald Addison for the issuance of a conditional
use permit to allow for the operation of a Beach Bingo business in an existing building at 711 W. Broad
405
Street. The hearing on this matter is judicial in nature and will be conducted in accordance with special due
process safeguards. Attorney Pope asked that all persons who wish to testify in this case, approach the
podium to be sworn or give their affirmation.
Swearing -hn:
City Attorney Pope administered oaths to:
City Planner Steven Neuschafer
Donald Addison
Explanation of Proceeding
Attorney Pope explained that testimony will first be given by City Planner Steven Neuschafer, then from
the applicant and their witnesses, and then from opponents to the request. Parties may cross - examine
witnesses after the witness testifies when questions are called for. If you want the Council to see written
evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should ask that it
be introduced during or at the end of his or her testimony. Reports from persons who are not present to
testify will not be accepted. Attorneys who speak should not give factual testimony but may summarize
their client's case. Before beginning your testimony, please clearly identify yourself for the record, by
stating your name, address and whether you are here to speak for or against the conditional use permit.
City Attorney Pope opened the hearing on Case #CU 06 -08 Conditional Use Permit Application and asked
for testimony from City Planning Director Steven Neuschafer.
Testinnony fn•om the Planner
Planner Neuschafer asked that the documents contained behind tab #14 in the City Council packet which
includes the conditional use application, Planning Department staff report, map, and lay -out of the property
be entered as evidence. (A copy of these documents entered as evidence for Case #CU 06 -08 Conditional
Use Permit is incorporated into these minutes as Attachment #4)
Mr. Neuschafer explained that the Planning Board met November 6, 2008 and recommended to approve the
CUP based on a condition that would be concurred by the applicant by limiting the number of seating to 35
after deliberation and discussion about restricted parking on this parcel.
At the end of the City Planner's testimony, Attorney Pope asked if there were any questions of the City
Planner.
Council Member Maness asked Mr. Neuschafer if the applicant was in agreement to the condition at the
Planning Board meeting. Mr. Neuschafer responded yes; however, the council will need to make this
official and confer with the applicant at the proper time.
Attorney Pope asked for testimony from the Applicant /Proponents
Mr. Donald Addison, applicant, stated he has been in the Beach Bingo Business for fifteen years. His
business was previously located on N. Ellis Ave, and he recently relocated to W. Broad Street. Mayor
Harris asked for the reason of his relocation. Mr. Addison responded overhead expense was a factor in
moving, specifically the electric bill and rent were extremely high.
Mayor Pro Tenn Robinson asked Mr. Addison if he was in agreement with the 35 seating limit. Mr.
Addison responded yes, 35 is ample seating.
Mayor Harris asked Mr. Addison about his past experience operating beach bingo and if he has had any
unusual occurrences at the beach bingo games. Mr. Addison responded his business is a family oriented
environment and he has experienced no problems in the past. He has not required any assistance from fire
or police in the past.
Mayor Pro Tern Robinson asked Mr. Addison if prizes for beach bingo were regulated by state statute and
if so, what is that limit. Mr. Addison responded yes, there is a $10.00 prize limit for each game.
City Attorney Pope entertained questions from other parties for the applicanUproponents. None were
heard.
Testinnony from Opponents
No one spoke in opposition of the request.
Attorney Pope entertained further questions from the City Council members for the applicant, proponents,
opponents, or for the planner or other sworn persons. He explained that once the public hearing is closed,
the only questions that the Council may pose to the applicant, proponents or opponents shall be for
clarification. No new evidence can be introduced after closing the public hearing. Any additional
conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask
the applicant if he will voluntarily place the condition upon his property at this time.
, gym✓
Attorney Pope explained that the applicant has stated that he is in agreement with accepting a maximum
occupancy of 35 persons with the Planning Board recommendation; however, if the Council would like to
impose additional conditions, the Council must ask the applicant at this time.
Council Member Maness asked Mr. Addison for the hours of his operation. Mr. Addison responded 6:00
pm until 10:15 pm four days per week (Monday, and Thursday through Saturday).
Attorney Pope asked if there were any additional conditions other than the occupancy limit the Council
would like to ask the applicant to consider before closing the public hearing. None were heard.
406
With no further testimony, a motion was made by Council Member Joey Tart and seconded by Council
Member Turnage to close the public hearing for CU -06 -08 at 7:39 p.m. Motion unanimously approved.
REZONING REQUEST PZ 10 -08
PIN #1516 -82- 0808.000
817 STEWART ST.
(Request by applicant to withdraw petition)
Mayor Harris explained that this petition has been withdrawn by the applicant.
For informational purposes, the following was advertised:
The public has been notified that oral and written comments will be heard and received concerning the
request by Nathan & Heather Reed (applicant) to rezone a parcel of land totaling .79f acres located at 817
Stewart Street.
This property is currently zoned RM; Multi- Family Dwelling District and is requested to be rezoned to CO;
Office and Institutional District.
The public hearing was duly advertised on October 14, and 21, 2008.
The petitioner forwarded a letter dated October 23, 2008, requesting withdrawal of this rezoning request.
ORDINANCE AMENDMENT OA -09 -08
ARTICLE I DEFINITIONS, ARTICLE III DISTRICTS
ARTICLE LY CONDITIONAL USES
OF THE ZONING ORDINANCE
CHAPTER 22 (AMEND DEFINITIONS FOR GROUP CARE
FACILITY, FAMILY CARE HOME, TRANSITIONAL
HOUSING FACILITY & HANDICAPPED PERSONS)
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received concerning the request by the City of Dunn Planning Department to amend the City of Dunn Code
of Ordinances to change existing definitions and add new definitions for group care facility, family care
home, transitional housing facility, and handicapped persons. This amendment will also set the districts
and condition by which they are allowed.
The public hearing was duly advertised on October 14 and 21, 2008.
Mayor Hands asked if there was anyone present to speak for or against this ordinance amendment.
Hearing no comments, the public hearing was closed.
ORDINANCE AMENDMENT OA -10 -08
CHAPTER 13. OFFENSES AND MISCELLANEOUS PROVISIONS
PROPOSED AMENDMENT TO CURFEW ORDINANCE
The public has been notified that oral and written comments will be heard and received concerning the
request by the City of Dunn to amend Chapter 13, Article V, Section 13 -70 (Curfew Ordinance).
The public hearing was duly advertised on October 23 and 30, 2008.
Mayor Harris asked if there was anyone present to speak for or against this ordinance amendment.
Jeremy Bass, 101 Lilly Street, Dunn — He spoke in favor of this amendment. He spoke during the public
hearing on September 9, 2008 in opposition of the wording of the curfew amendment that did not address
other schools at that time. He thanked the Council for their reconsideration of this amendment to further
define a school day to include children who attend schools outside Harnett County School District.
Hearing no further comments, Mayor Harris closed public hearings at 7:43 p.m.
CONSENTITEMS
Minutes - Council considered approval of minutes of the October 14, 2008 Council meeting.
Finance Department - Destruction of Records - Council considered approval of destruction of records that r
have exceeded the required retention time pursuant to the Municipal Disposition Schedule. A list of those
records that have exceeded the required retention schedule and approved for destruction is incorporated
into these minutes as Attachment #5.
Solid Waste Contract Amendment — Council considered approval of an amendment to the solid waste
contract between the City of Dunn and Republic Waste Services for the provision of two -eight cubic yard
containers for comingled recyclables @ $489.00/rath. and two -eight cubic yard containers for the collection
of OCC (old corrugated containers) @ 95.00 /mth. A copy of the solid waste contract amendment between
the City of Dunn and Republic Waste Services for the collection of recyclable containers is incorporated
into these minutes as Attachment #6.
Motion by Council Member Maness and seconded by Council Member Billy Tart to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
CONDITIONAL USE PERMIT CU -06 -08
PIN #1516 -48- 1656.000
711 W. BROAD ST.
A request was received from Donald Addison to allow the operation of a Beach Bingo Business in an
existing building.
This property is currently zoned C -3; Highway Commercial District and a Conditional Use hearing is
required in the Zoning Ordinance, for this type of use.
The Planning Board met on November 6, 2008 reviewed the request and asked for comments from the
public. After hearing the comments from the public and the request from the applicant, the Planning Board
recommended to approve this request with an additional condition to limit the occupancy to 35.
l�J Mayor Harris entertained discussion and/or motion on conditions, if any, to impose on this Conditional Use
Permit.
Motion by Council Member Turnage and seconded by Council Member Joey Tart to approve CU -06 -08
based on the following findings of fact:
1. The use requested is listed among the conditional uses in the district for which the application is
made. Per the zoning ordinance Article IX Division I (7)J, The Conditional Use is listed in the
ordinance.
2. The requested use is essential or desirable to the public convenience or welfare of the community.
3. The requested use will not impair the integrity or character of the surrounding or adjoining
districts, nor be detrimental to the health, morals, or welfare.
4. The requested use will be in conformity with the land development plan. The location of this
request is an established retail/commercial business area along an average minor thoroughfare; the
issuance of this permit will be appropriate with the anticipated growth pattern of future
commercial development identified in the Land Use Plan.
5. All facilities are available at this location which has been in place for many years The issue of
parking for the number of possible people on site will not impact other businesses in a negative
manner.
6. The condition recommended by the Planning Board for a maximum occupancy of 35 persons and
accepted by the applicant.
ORDINANCE AMENDMENT OA -09 -08
ARTICLE I DEFINITIONS, ARTICLE III DISTRICTS,
ARTICLE IX CONDITIONAL USES OF THE
jt ZONING ORDINANCE CHAPTER 22
(AMEND DEFINITIONS FOR GROUP CARE FACILITY,
FAMILY CARE HOME, TRANSITIONAL HOUSING
FACILITY & HANDICAPPED PERSONS)
This amendment will change existing definitions and add new definitions for group care facility, family
care home, transitional housing facility, and handicapped persons. This amendment will also set the
districts and condition by which they are allowed.
Mayor Harris asked Mr. Neuschafer about the source of these amendments and how they were brought
forward.
Mr. Neuschafer responded that the amendment was brought forward by the Planning Department and
Planning Board in discussions during a workshop about concerns for actual definitions and the locations of
these type facilities in the community. During the November 6, 2008 Planning Board meeting, they
approved the stipulation and changes with one change. Under the R -7 single family dwelling district, the
Planning Board removed e. Group Care Facility and f. Transitional Housing Facility from the conditional
uses for this district. Other than this change, the Planning Board unanimously approved the amendments.
Motion by Council Member Maness and seconded by Mayor Pro Tem Robinson to approve the proposed
amendment to Article I Definitions, Article III Districts and Article LY Conditional Uses of the Zoning
Ordinance Chapter 22 of the City of Dunn Code of Ordinances and to concur with the Planning Board to
strike e. and f under R -7 single family dwelling district. Motion unanimously approved. A copy of
Ordinance (02008- 15)changing existing definitions and add new definitions for group care facility, family
care home, transitional housing facility and handicapped persons is incorporated into these minutes as
�) Attachment #7.
ORDINANCE AMENDMENT OA -08 -08
CHAPTER 13. OFFENSES AND MISCELLANEOUS PROVISIONS
PROPOSED AMENDMENT TO CURFEW ORDINANCE
(Tabled 9 -9 -08)
407
This ordinance amendment was proposed at the September 9, 2008 Council meeting; however, based upon
comments heard during the public hearing, it was tabled to allow Attorney Pope to propose an additional
curfew amendment to further define a school day.
2W.
Motion by Council Member Joey Tart and seconded by Mayor Pro Tern Robinson to approve the proposed
amendment to Chapter 13, Article V, Section 13 -70 (curfew ordinance). Motion unanimously approved.
A copy of Ordinance (02008 -16) amendment to the curfew ordinance is incorporated into these minutes as
Attachment #8.
ORDINANCE AMENDMENT OA -10 -08
CHAPTER 13. OFFENSES AND MISCELLANEOUS PROVISIONS
PROPOSED AMENDMENT TO CURFEW ORDINANCE
The following additional revisions are being proposed to the Curfew Ordinance adopted July 8, 2008 to
further define a school day:
There shall be added to Sec. 13 -70(d) the following:
(6) Any Juvenile that attends a private school, a public school other than the public schools
of Harnett County, or any other school other than the public schools of Harnett County, shall not be in
violation of Sec. 13- 70(c)(7), if the school which said Juvenile attends is not scheduled for student
attendance on that date, as confirmed by a representative of such Juvenile's school or by the parent of such
Juvenile.
(7) Any Juvenile that is home schooled shall not be in violation of Sec. 13- 70(c)(7) if such
Juvenile possesses a note from their parent or guardian allowing such Juvenile to be at an Establishment or
Public Place during the applicable time period or if the parent or guardian of such Juvenile confirms their
permission for such Juvenile being at such Establishment or Public Place.
Motion by Council Member Galbreath and seconded by Mayor Pro Tern Robinson to approve the proposed
amendment to Chapter 13, Article V, Section 13 -70 (curfew ordinance). Motion unanimously approved.
A copy of Ordinance (02008 -17) amendment to the curfew ordinance is incorporated into these minutes as
Attachment 0.
CONSIDERATION OF RESOLUTION
DIRECTING THAT THE 700 &
800 BLOCK OF N. LAYTON AVE.
CURB AND GUTTER PROJECT
BE UNDERTAKEN
The public hearing was held earlier tonight to address any matters contained in the Preliminary Assessment
Resolution to install curb and gutter along the 700 & 800 block of N. Layton Avenue.
After the public hearing, the governing body adopts an assessment resolution directing that the project or
portions thereof be undertaken. This resolution describes the project in general terms together with a
general description of the boundaries of the area benefited, percentage of the cost to be specially assessed
and the terms of payment.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Joey Tart to adopt the Resolution
Directing that the 700 & 800 block of N. Layton Ave. Curb & Gutter Project be Undertaken. Motion
unanimously approved. A copy of Resolution (82008- 22)Directing that the Curb & Gutter Project be
undertaken is incorporated into these minutes as Attachment #10.
CONSIDERATION OF RESOLUTION
DECLARING COST AND SETTING
TIME FOR PUBLIC HEARING
ON PRELIMINARY ASSESSMENT
ROLL FOR THE 700 BLOCK OF
E. DIVINE STREET CURB AND GUTTER PROJECT
Upon completion of the 700 block of E. Divine Street curb and gutter project, the Council ascertains the
total cost, exclusive of the costs incurred at street intersections and adopts a resolution ordering preparation
of the Preliminary Assessment Roll and setting the time and place for the Public Hearing on the
Preliminary Assessment Roll.
Motion by Council Member Galbreath and seconded by Council Member Turnage to adopt the Resolution
Declaring Cost for the 700 block of E. Divine Street Curb and Gutter Project, Exclusive of Costs Incurred
at Street Intersections, and ordering Preparation of the Preliminary Assessment Roll, and setting a Public
Hearing for December 9, 2008 at 7:00 p.m. in the Dunn Municipal Building for the purpose of hearing all
interested persons who appear with regard to the Preliminary Assessment Roll. Motion unanimously
approved. A copy ofResolution (82008 -23) Declaring Cost for the 700 block of E. Divine Street Curb and
Gutter Project is incorporated into these minutes as Attachment #11.
CONSIDERATION OF RESOLUTION
AUTHORIZING THE DISPOSITION
OF PERSONAL PROPERTY
Manager Autry explained that this resolution authorizes the City Manager to dispose of personal property
owned by the Police Department, by any means allowable pursuant to the North Carolina General Statutes.
Motion by Council Member Billy Tart and seconded by Council Member Turnage to adopt the resolution
authorizing Manager Autry to dispose of personal property by any means allowable. Motion unanimously
409
approved. A copy of Resolution (R2008 -24) authorizing the disposition of personal property is
incorporated into these minutes as Attachment #12.
ACCEPTANCE OF RURAL CENTER
SUPPLEMENTAL GRANT
During the December 6, 2007 City Council meeting, the Council authorized an application to be filed on
behalf of the City of Dunn for a $500,000 supplemental grant by the NC Rural Center to implement
wastewater system improvements, including flow equalization facilities at the W WTP and expansion of the
capacity of the Eastside pumping system. The Council also adopted a Resolution to adopt the budget for
this supplemental grant along with the Clean Water Management Trust Fund Grant on August 21, 2008.
The Council is being asked to formally accept the $500,000 supplemental grant and authorize Mayor Harris
to execute the attached agreement between the City of Drum and the Rural Economic Development Center,
Inc.
City Engineer Ed Powell explained that the City received a 2.950 mullion Clean Water Management Trust
Fund Grant and in August, 2008 the Council approved the budget for this project that included a $500,000
supplemental Rural Center grant.
Mr. Powell stated that in working with staff, they have determined that there is a lot of work that needs to
be done at the waste treatment plant ahead of future expansions; therefore, on behalf of the City, they are
applying for a second supplemental grant from the Rural Center which they will submit application for in
January, 2009 and receive award in June, 2009. They also have determined eligibility for some state
revolving loan funds to help with the rest of this project which they could receive in the form of a long term
(20 year) 2.1% loan to help the City move ahead with additional improvements to the plant. He added that
some of the work to be done relates to rehabilitation and some miscellaneous sewer systems which will be
delayed in this overall process until they receive the additional $500,000.00 supplemental grant and then
they will move with the rehabilitation of some of the northern outfall as well as the downtown
redevelopment program. They are also moving ahead with the flow equalization project but due to the
funding process, it has been delayed; however, they anticipate they will have plans and specifications
completed and submitted for approval in January, 2009, advertise the project in March, begin construction
in May, 2009 with a projected completion date of July, 2010. The first step in this project is for the council
to formally accept the first $500,000.00 supplemental grant tonight.
Mayor Harris asked Mr. Powell if the City has received commitment for the $1,440,000 from the Division
of Water Quality State Revolving Loan. He responded yes, the City has approximately six million dollars
available through the State Revolving Loan; however, he is recommending that the City prepare for this
because those items will be required when they are directed to expand and upgrade the treatment capacity;
the volume and the degree of treatment which will take place around 2010 -2013. They are proceeding with
the preliminary engineering report that identifies those improvements that are ultimately going to be
needed. They are asking the Council to proceed with the design of this project which will help the City
position itself for future money by completing the report. As a result, they not only have monies to do the
headworks and the sludge work but in the future they will be in line for the upgrade of the treatment
facilities. They are positioning for the next 10 -15 years in work that needs to be done at the treatment plant.
Mr. Powell cornmended the Council in adjusting the rates and as a result, they are seeing the benefits of
paying down existing debt while building up revenue in the water and wastewater department that will
assist in making payments on future debt.
Mayor Harris asked Mr. Powell if he was saying that the City had six million dollars available upon request
from the State Revolving Loan Fund and this is just a part of the request. Mr. Powell responded they are
recommending that the City do it in phases since the preliminary engineering report is being completed for
the entire project. Once the final plans are approved, he recommends completion of phase one and delay
phase two until the City can pay off additional debt and be in a better position to pay for it.
Motion by Mayor Pro Tern Robinson and seconded by Council Member Joey Tart to accept the Rural
Center Supplemental Grant. Motion unanimously approved. A copy of the Agreement between the City
of Dunn and the Rural Economic Development Center, Inc. for wastewater system improvements in an
amount of $500, 000.00 is incorporated into these minutes as Attachment #13.
RENTAL HOUSING CODE
Attorney Pope stated that the Mayor has requested that he provide the Council with an update following the
special call meeting concerning the rental housing code. The Mayor and City Manager have requested that
he meet with Judge Wiley Bowen to give him an opportunity to present any concerns or suggested changes
j that he would like to see to the rental housing code. That meeting has been scheduled. Once that meeting
is held, he will present to the council, at the December meeting, the requests that Mr. Bowen has made on
behalf of his clients as well as his suggestions as to whether or not the Council should accept those requests
and ask the Council to provide him with direction as to how they wish to address or not address whatever
those concerns might be as well as any additional concerns that the Council may have that are not brought
up as a result of that meeting. Based on feed -back from the Council, he will prepare any necessary
ordinance amendments, if required, for consideration at the January, 2009 Council meeting.
Based upon the suggestion made by Mayor Harris at the October 30, 2008 special call meeting, motion by
Council Member Turnage to formally suspend the execution of the rental housing ordinance until the
Council can study potential amendments brought forward by the City Attorney. Motion died for lack of
second.
410;;
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath and seconded by Council Member Joey Tart to accept the
Administrative Reports. Motion unanimously approved.
EXECUTIVE REPORTS
Council Member Joey Tart wished everyone a Happy Thanksgiving.
Council Member Maness wished everyone a Happy Thanksgiving and spoke of the sacrifices being made
by the Armed Forces.
Mayor Pro Tem Robinson wished everyone a Happy Thanksgiving. He expressed his concern about the �^
rental housing ordinance and encouraged the Council to expedite this matter because it is a serious issue.
He camnended local merchant Carlie C. McLamb for his positive contribution to the community by his
employment of so many young citizens.
Council Member Galbreath thanked Police Chief Jones for the work they continue to do with the Explorer
Scout Program. He also thanked the Public Works Street Department for their expeditious manner in
resolving an issue on S. Little Avenue and N. Wilmington Avenue.
Manager Autry reminded the Council of the Harnett Local Government meeting scheduled for tomorrow in
Erwin.
Mayor Harris provided the following reports:
He and Mayor Pro Tem Robinson appeared before the Harnett County Board of
Commissioners on behalf of the City of Dunn with reference to the Harnett High Property
December 6` Christmas parade at 3:00 pm
With no further business to discuss, a motion was made by Council Member Billy Tart and seconded by
Council Member Joey Tart to adjourn the meeting at 8:11 p.m. Motion unanimously approved.
` 1 %' % ' % ITY pF''., 1
.. OG Oscar N. Harris
; Mayor l'1
Attest: ZO S FAL -
Ty CARO
Debra G. West
City Clerk
1 1