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08122008371 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, August 12, 2008, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem N. Carnell Robinson, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, and Joey Tart. Also present was City Manager Ronnie Autry, Public Works Director Billy Addison, Public Utilities Director Dean Gaster, City Planner Steven Neuschafer, Chief Building Inspector Mike Blackmon, Librarian Mike Williams, Police Chief B.P. Jones, City Engineer Ed Powell, City Attorney P. Tilghman Pope, City Clerk Debra West, and Daily Record Reporter Brian Haney. Council Member Chuck Turnage was absent, excused INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Council Member Galbreath to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT Motion by Mayor Pro Tern Robinson and seconded by Council Member Maness to adopt the August 12, 2008 meeting agenda with changes, if any, as listed below. Items Added to the Agenda: • none Agenda Items Removed. • none Motion unanimously approved. PRESENTATIONS TRITON HIGH SCHOOL SISTER SCHOOL PROGRAMAND WORLD VIEW ORGANIZATION Flonnie Wullenwaber, Marketing Instructor at Triton High School, assisted Coordinator Toni McKay with the facilitation of World View and the China Delegation. She spoke of their opportunity to visit with their sister school, No. 1 Middle School of Liuyang, Hunan Province, China and the upcoming China delegation which will be visiting Dunn from September 5 through September 18, 2008. She introduced students Cody Byrd and Patrick White, two of the eighteen students that went on the trip, their parents, and Triton Assistant Principal, Steve Matthews. They have been part of World View at Chapel Hill for many years. She gave history of how the trip evolved through Senator Harris Blake, Harnett County Board of Commissioner Teddy Byrd, and Harnett County Economic Development Director, Lee Anne Nance. Without the help of the Harnett County Board of Commissioners and local businesses, this trip would not have been possible for the Triton students. It was an experience of a lifetime. The expense to send the Triton students to China ran over $40,000. The China delegation will be arriving September 5, 2008. They would like to reciprocate in some way. Students Cody Byrd and Patrick White each spoke of this life changing experience to see a different culture. As a community, they owe it to the China Delegation to let them experience America, specifically Dunn to show them what our country is about. This exchange is beneficial to China and America, Dunn and Erwin, and the school. Toni McICay, lead teacher, spoke of her plans in greeting this China delegation. She went over the tentative agenda. She would like the China Delegation to experience America in Dunn. She requested funding from the City. Mayor Harris stated that the funding request will be considered during an upcoming council work session. PROCLAMATION PRESENTATION DIXIE YOUTHNCALL -STARS STATE CHAMPIONS Mayor Harris recognized Buddy Bernie, National Director of the Dixie Youth League, head coach Mark Calcutt, and assistant coaches Cullen Clark and Steve Matthews. Mayor Harris asked Mark Calcutt, head coach for comments. Mr. Calcutt gave a history of the games leading up to this team competing in the World Series and stated that two years ago this team finished runner -up in the state. He introduced each player and he also recognized National Director of the Dixie Youth League Buddy Bernie, Assistant District Director Jay Hardison, and Recreation Director Perry Hudson. Mayor Harris presented and read a proclamation recognizing the Dunn Recreation Department Dixie Youth NC All -Stars (12 -under boys) State Champions and their position in tying for third place in the World Series held in LaGrange, Georgia. A copy of Proclamation (P2008 -12) recognizing the Dunn Dixie Youth NC All -Stars is incorporated into these minutes as Attachment #1. 372 National Director Buddy Bernie, and Assistant Director Jay Hardison, stepped forward and presented the third place trophy to the team and thanked them. Mr. Bernie also recognized player Lane Daniels as best batting average player in the world series from North Carolina. Manager Autry thanked the team and announced that the City will be purchasing each player's jersey for all the team members. Mayor Pro Tern Robinson asked that a copy of the resolution be provided to every member of the team as a keepsake. 7.55 p.m. — S minute recess POLICE DEPARTMENT INTRODUCTION OF POLICE OFFICER Police Chief Jones introduced Police Officer Nicholas Parrilla, who recently transferred to the Police Department after working six (6) years for the Public Works Department. Chief Jones stated that Mr. Parrilla's desire to become a policeman is demonstrated by the fact that on his off -duty time, while working with the Public Works Department, he attended Central Carolina Community College to complete BLET. He started work August 1, 2008. Manager Autry explained that this year, for the first time, the City Council designated funds to employ approximately six high school and college age students to introduce them to local government. He introduced temporary summer employees Tyler Morrison/Library, Lamesha White/Public Works, and Stefan Ashford/Planning Department. Manager Autry also introduced Finance Director Mark Stephens, who previously held the position of Finance Director for the Town of Smithfield. Mayor Harris gave a brief summary background of Mr. Stephens. PUBLIC COMMENT PERIOD Mayor Harris opened the floor for a (30) minute public comment period Hayes Snipes of 905 W. Pope Street, Dunn, thanked the Mayor, City Manager, and Council for recognizing how important it is to put a recycling program in place. After researching, Republic Waste has a contract with Campbell University for $6,000 /year to provide recycling bins. She and her family are taking advantage of this service. The disadvantage is her family has to travel to Campbell to drop off items. She encouraged the citizens to also take advantage of recycling that will be offered soon in Dunn. She will be working on a logo and theme to promote Dunn's recycling program. (' Manager Autry announced that recycling containers will be placed in approximately two (2) weeks on the old Civic Center site in the Tyler Park Area. Hearing no further comments, the Public Comment period was closed Mayor Harris opened public hearings at 8:11 p.m. PUBLIC HEARINGS CONDITIONAL USE PERMIT CU 05 -08 PIN 91517 -20- 9457.000 200 BLOCK OF N. ASHE AVENUE This property is currently zoned both C -2; Shopping Center District and I -10; Restricted Industrial District and a conditional use hearing is required in the Zoning Ordinance, for this type of use /development. The public hearing is an opportunity for the Council to hear sworn testimony and receive specific evidence from the public to include any party for or against the request. The public hearing was duly advertised on June 10, 17, and 24, 2008 The Planning Board met on June 17, 2008 reviewed the request and asked for comments from the public. After hearing the comments from the public and the request from the applicant, the Planning Board tabled the request to received verified information from the applicant. The City Council met on July 8, 2008, opened the public hearing for CU -05 -08 and rescheduled it until their next regular meeting. The Planning Board met again on July 22, reviewed the request and approved the permit. Mayor Harris yielded to City Attorney Pope. City Attorney Pope introduced CU 05 -08, a request by Four Oaks Bank & Trust Company for the issuance of a conditional use permit to develop a Business Planned Development along the 200 Block of N. Ashe Avenue totaling 8.0 acres (Article IX, Division 3). The hearing on this matter is judicial in nature and will be conducted in accordance with special due process safeguards. All persons who wish to testify in this case, please approach the podium to be sworn or give your affirmation. 373 Swearing-In: City Attorney Pope administered oaths to: City Planner Steven Neuschafer Jeff Pope Lester Stancil Explanation of Proceeding Attorney Pope explained that testimony will first be given by City Planner Steven Neuschafer, then from the applicant and their witnesses, and then from opponents to the request. Parties may cross - examine witnesses after the witness testifies when questions are called for. If you want the Council to see written evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should ask that it be introduced during or at the end of his or her testimony. Reports from persons who are not present to testify will not be accepted. Attorneys who speak should not give factual testimony but may summarize their client's case. Before beginning your testimony, please clearly identify yourself for the record, by stating your name, address and whether you are here to speak for or against the conditional use permit. City Attorney Pope opened the hearing on Case #CU 05 -08 Conditional Use Permit Application and asked for testimony from City Planning Director Steven Neuschafer. Testimony from the Planner Planner Neuschafer asked that the documents contained behind tab #14 in the City Council packet which includes the conditional use application, Planning Department staff report, maps, lay -out of lounge area, available parking spaces and notification to adjacent property owners be entered as evidence. (A copy of these documents entered as evidence for Case #CU 05 -08 Conditional Use Permit is incorporated into these minutes as Attachment #2) Mr. Neuschafer stated that there were some proposed conditions outlined with the applicant during the Planning Board meeting. He entertained questions from the City Council. In referring to the list of proposed conditions, Council Member Maness asked Mr. Neuschafer if all of the conditions were agreed upon by the applicant at the Planning Board meeting. Mr. Neuschafer responded yes, the Planning Board made the recommendation to unanimously approve the conditional use with the agreed nine (9) conditions. At the end of the City Planner's testimony, Attorney Pope asked if there were any other questions of the City Planner. None were heard. Attorney Pope asked for testimony from the Applicant /Proponents Jeff Pope of Four Oaks Bank, stated that they look forward to coming to Dunn and being part of this great con ummi and he assured the Council that the would be a very tY y good corporate citizen. He entertained any questions from the Council. Lester Stancil, of Stancil Associate Professional Land Surveyor, stated that he prepared the plats for Four Oaks Bank as well as the business park. He entertained any technical questions from the Council. City Attorney Pope asked Mr. Jeff Pope, if he was present at the Planning Board meeting. Mr. Jeff Pope responded he was present at the first Planning Board meeting. City Attorney Pope asked Mr. Jeff Pope if he is familiar with the nine (9) conditions that the Planning Board has suggested to the City Council. Mr. Jeff Pope responded yes and they have been discussed with their engineer. City Attorney Pope asked Mr. Jeff Pope if there is any reason at this time, for him to read those conditions and if not, as the applicant, is he agreeable to accepting a conditional use permit with those conditions in place. Mr. Jeff Pope responded yes. City Attorney Pope entertained questions from the City Council members for the applicant /proponents. None were heard. City Attorney Pope entertained questions from other parties for the applicant /proponents. Notre were heard. Testimony fi Opponents No one spoke in opposition of the request. Attorney Pope entertained further questions from the City Council members for the applicant, proponents, opponents, or for the planner or other sworn persons. He explained that once the public hearing is closed, the only questions that the Council may pose to the applicant, proponents or opponents shall be for / clarification. No new evidence can be introduced after closing the public hearing. Any additional conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask the applicant if he will voluntarily place the condition upon his property at this time. Mayor Pro Tem Robinson asked Mr. Jeff Pope if he could give a target completion date for this project. Mr. Pope responded that extra office spaces will be constructed with this development. They project completion in six to nine months. Attorney Pope stated that if there are no further questions or conditions that the council wishes to ask the applicant to consider, it would be appropriate to entertain a motion to close the public hearing on CU- 05 -08. 374 With no further testimony, a motion was made by Council Member Joey Tart and seconded by Council Member Maness to close the public hearing for CU -05 -08 at 8:20 p.m. Motion unanimously approved. REZONING REQUEST PZ -09 -08 PIN #1516 -54- 8337.000 800 BLOCK OF S. ELM AVENUE (Request by applicant to withdraw petition) The public has been notified that oral and written comments will be heard and received concerning the request by Dunn Housing Authority (applicant) to rezone a parcel of land totaling 1.12± acres located in the 800` block of S. Elm Avenue. This property is currently zoned R -10; Single Family Dwelling District and is requested to be rezoned to CO; Office and Institutional District. The public hearing was duly advertised on July 15, 29 and August 5, 2008. The Planning Board met July 22, 2008, received comments from the public and upon review of the request, unanimously denied approval. City Attorney Pope explained that the public hearing was advertised, however the petitioner forwarded a letter dated July 29, 2008, requesting withdrawal of this rezoning request. DEMOLITION OF HOUSE 603 E. BROAD STREET Mayor Harris stated that the public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling owned by TLMG, LLC (Don Wilkins) and located at 603 E. Broad Street. The public hearing was duly advertised on July 29, 2008 and August 5, 2008. Mayor Harris asked if there was anyone present to speak for or against this demolition. Hearing no comments, the public hearing was closed. Hearing no further comments, Mayor Harris closed public hearings. CONSENTITEMS Minutes - Council considered approval of minutes of the July 8, 2008 Council meeting.' Tax Releases/Refunds- Council considered approval of Tax Releases/Refinds #1 - #2. Copies of Tax Releases /Refunds are filed in the office of the Tax Collector. Destruction of Records (Finance Department) - Council considered approval of destruction of records that have exceeded the required retention time pursuant to the Municipal Disposition Schedule. A list of those records that have exceeded the required retention schedule and approved for destruction is incorporated into these minutes as Attachment #3. Resolution - Council considered approval of a Resolution Authorizing Mayor Oscar N. Harris, City Manager Ronald D. Autry, Finance Director Mark H. Stephens and City Accountant Debbie T. Williams to execute evidence of debt, checks, drafts, and wire transfers for the City of Dunn. A copy of Authorizing Bank Resolution (R2008 -13) is incorporated into these minutes as Attachment #4. Presentation — Council considered approval in acknowledging receipt of the presentation "Getting Success with your Consulting Engineer" for educational and informational purposes to become eligible for bonus points toward grant monies available through the NC Rural Center. Motion by Mayor Pro Tom Robinson and seconded by Council Member Galbreath to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION CONDITIONAL USE PERMIT CU -05 -08 PIN #1517 -20- 9457.000 l 200 BLOCK OF N. ASHE AVENUE Mayor Harris stated that a request was received from Four Oaks Bank & Trust Company (applicant) for the issuance of a conditional use permit to develop a Business Planned Development along the 200 Block of N. Ashe Avenue totaling 8.0 acres (Article IX, Division 3). This property is currently zoned both C -2; Shopping Center District and I -10; Restricted Industrial District. A conditional use bearing is required in the zoning ordinance for this type of use /development. The Planning Board met on July 22, 2008 reviewed the request and asked for clarification from the applicant. The Planning Board recommended unanimously to approve this request with the addition of nine (9) agreed conditions noted below in the Planner's recommendation. 375 Mayor Harris entertained discussion and/or motion on conditions, if any, to impose on this Conditional Use Permit. Motion by Mayor Pro Tern Robinson and seconded by Council Member Joey Tart to approve CU -05 -08 based on the following findings of fact and agreed conditions: L The use requested is listed among the conditional uses in the district for which the application is made. Per the zoning ordinance Article IX Division 3 The Conditional Use is listed in the ordinance. 2. The requested use is essential or desirable to the public convenience or welfare of the community. 3. The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. 4. The requested use will be in conformity with the land development plan. The location of this request is an established fringe business area along a state maintained minor thoroughfare; the issuance of this permit will be appropriate with the anticipated growth Pattern of future commercial development identified in the Land Use Plan. 5. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. Agreed Conditions: The proposed development has been reviewed by the City Departments and the following conditions are recommended. The Planning Board ratified these conditions in their recommendation to approve this request: 1. The Proposed 50' ROW be recorded as a 50' Public Access Easement. The form of the road with its four driveways and no true cul -de -sac does not lend itself to being a true street and would be difficult to maintain. It is acting as a collecting driveway, more than a street. 2. The form of the Ashe Ave. development should coincide with the existing development in our city by requiring standard street construction with curb and gutter to match existing standards as part of their driveway approval from NCDOT. Secondly, there is drainage work along that stretch of Ashe Ave that would be corrected with the installation of curb and gutter additions; especially since the stormwater conditions on the site will change dramatically. 3. As the city moves toward developing goals to increase the safe opportunities for pedestrian access there should be consideration for sidewalks to the site and between the proposed buildings. 4. Finally this proposed development is presented as a preliminary layout and that each property and parking area will be reviewed individually for compliance to the landscape ordinances and screening requirements as they apply for development permits. 5. The uses permitted by this Conditional Use Permit shall include retail and office. Any type of proposed educational or assembly uses of the property shall be limited to the available number of uncommitted parking spaces per the most current City of Dunn Ordinances. 6. The sign permitting process and requirements for the entire development shall follow the standards and restrictions for the C -2; Shopping Center District. 7. Section 22 -506 requires 5% of the land area in the development be permanently preserved open space, by way of an open space easement. This open space area can include un- barricaded stormwater facilities (such as bio- retention areas) as well as buffer and screening areas. 8. The developer shall not be limited to the square footages indicated on the plan submitted; however, the square footages of the proposed buildings shall be limited to the available on site parking spaces and the most current City of Dunn ordinances which govern required parking for office and retail developments. 9. The cross access easement presented to the Planning Board shall be officially recorded with the Harnett County Register of Deeds office with a recorded copy to remain in the CU -05 -08 case file. Motion unanimously approved. CONSIDERATION OF ORDINANCE TO DEMOLISH HOUSE 603 E. BROAD STREET Motion by Council Member Galbreath and seconded by Council Member Maness to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 603 E. Broad Street. Motion unanimously approved. A copy of Ordinance (02008 -13) to demolish 603 E. Broad Street is incorporated into these minutes as Attachment #5. RECONSIDERATION OF ORDINANCE �l TO DEMOLISH HOUSE 709 E. PEARSALL STREET During the June 5, 2008 Council meeting, an ordinance to demolish this property was considered. A motion was made to grant the property owner, Mr. Brinson an extension that repairs must be complete in 60 days with weekly progress reports and a certificate of occupancy issued and if not complete, the ordinance would be brought back to the council for consideration. To date, a certificate of occupancy has not been issued. Chief Building Inspector Mike Blackmon updated the Council on the progress being made on this property. He offered before and after pictures of the property. The owner is negotiating the heating and air conditioning and this property is 90% complete. The owner is requesting 30 additional days to complete the project. The owner will authorize the City to demolish the carport and storage building. Mr. Blackmon's recommendation is to grant 30 additional days. 376 Council Member Maness asked Mr. Blackmon if the property owner has been providing progress reports. Mr. Blackmon responded yes. Motion by Council Member Galbreath and seconded by Council Member Maness to grant an additional 30 days to complete repairs. Motion unanimously approved. AUDIT CONTRACT AMENDMENT FY 06 -07 Manager Autry explained that this is an amendment to the FY 2006 -2007 audit contract from Petway, Mills & Pearson, PA. Additional work was required for this audit due to the absence of a Finance Director. The original contract amount was $21,300.00. The audit contract for FY 06 -07 as amended is $31,300. Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to approve the FY 2006- 2007 audit contract from Petway, Mills & Pearson, PA as amended in the amount of $31,300.00 Motion unanimously approved. A copy of FY 06 -07 audit contract as amended is incorporated into these minutes as Attachment #6. AUDIT CONTRACT FY 07 -08 Manager Autry explained that the proposed FY 2007 -2008 audit contract from Petway, Mills & Pearson, PA is not to exceed $18,000.00. The original audit proposal was $24,600; however, after discussions between the new Finance Director and Petway, a revised contract was submitted for $18,000.00 Motion by Council Member Maness and seconded by Council Member Joey Tart to contract services with Petway, Mills & Pearson, PA to conduct the FY 2007 -2008 audit for the City of Dunn at a cost not to exceed $18,000.00. Motion unanimously approved. A copy of FY 07 -08 audit contract is incorporated into these minutes as Attachment #7. CONSIDERATION OF RESOLUTION AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY Manager Autry explained that this resolution authorizes the City Manager to dispose of personal property owned by the Police Department, by any means allowable to include offering for sale at public auction, donation to a non- profit organization, internet on -line offering, private negotiation and sale to include trade -in, or upset bid process. Motion by Council Member Billy Tart and seconded by Council Member Joey Tart to adopt the resolution authorizing Manager Autry to dispose of personal property by any means allowable. Motion unanimously approved. A copy of Resolution (R2008 -14) authorizing the disposition of personal property is incorporated into these minutes as Attachment #8. TEMPORARY BLOCKING OF STREET BETSY JOHNSON REGIONAL HOSPITAL GALA EVENT — DUNN SHRINE CENTER Representatives of the Betsy Johnson Regional Hospital Foundation Gala Committee are requesting that the following streets be closed from 6:00 pm until 12:00 anm on Saturday, September 6, 2008 for their fundraiser event to be held at the Dunn Shrine Center. • Edgerton Street from Clinton Avenue to Wilson Avenue • Wilson Avenue from Harnett Street to Edgerton Street Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to authorize the temporary blocking of streets as requested by BJRH Gala Event. Motion unanimously approved. SET DATE FOR SPECIAL CALL MEETING The Council is being asked to consider a date to conduct a special call meeting to discuss /consider acceptance of Hanna's Pond, Harnett County Board of Education property, discuss yard debris containers, respond to the Local Government Commission concerning the FY 06 -07 audit, consider community contributions, public works needs and public safety concerns. r \ Motion by Council Member Galbreath and seconded by Council Member Joey Tart to set a special call meeting for Thursday, August 21, 2008 at 5:30 p.m. in the Council Chambers. Motion unanimously approved. 377 CONSIDERATION OF POLICE DEPARTMENT CAREER DEVELOPMENT PROGRAM Police Chief Jones explained this program which he has worked on for approximately one year. There is a procedure set out for promotions but there has never been a career development program. This program sets the criteria for advancement, for example, from a Police Officer I to Police Officer II. It also sets the criteria to obtain all the ranks within the Police Department. It sets out promotions by the training that must be accomplished, the amount of time in service, past performance, annual evaluations and any disciplinary actions that have been taken against them. There is also a proposal for educational pay. There are presently twelve officers with degrees. These monies are currently in the budget. Chief Jones stated that the program was introduced to the Council during the budget retreat and he asked that the program be implemented immediately and the education pay plan be implemented January 1, 2009. This will help the City to be competitive with other police agencies and help the city retain officers. Motion by Council Member Galbreath and seconded by Mayor Pro Tem Robinson to approve the Dunn Police Department Career Development Program and Pay Plan as submitted by Chief Jones. Motion unanimously approved. A copy of the Dunn Police Department Career Development Program and Pay Plan is incorporated into these minutes as Attachment #9. POLICE DEPARTMENT BANK FINANCING BID PROPOSALS In accordance with the FY 2008 -2009 budget; the City of Dorm Police Department will purchase police vehicles. , The equipment has an estimated cost of $125,000. It will be financed over a four (4) year period, with annual payments in arrears. Requests for proposals for financing this equipment have been submitted to all approved financial institutions and are as follows: Motion by Council Member Joey Tart and seconded by Council Member Billy Tart to award financing to BB & T at 3.34% with no origination fee. Motion unanimously approved. ADMINISTRATIVE REPORTS Motion by Council Member Joey Tart and seconded by Council Member Maness to accept the Administrative Reports. Motion unanimously approved. EXECUTIVE REPORTS Mayor Harris announced his recent attendance on the finance /administration committee meeting for the North Carolina League of Municipalities (NCLM) and his plans to attend the upcoming NCLM meeting October 12 -14, 2008 in Charlotte. He will also be attending the National League of Cities meeting November 11 -15, 2008 in Orlando, Florida. Council Member Billy Tart thanked the Public Works Department for the clean -up on May Street after a recent storm. Council Member Maness thanked everyone that worked for the success in National Night Out. Mayor Pro Tom Robinson encouraged everyone to attend the lunch and loam seminar, "Economic Impact of African Americans and Hispanics on Southeastern North Carolina Economy" presented by Dr. James Johnson, UNC Chapel Hill, on Monday, August 18, 2008. Lunch at 11:00 am at Deborah's followed by the presentation in the courtroom. The presentation will be broadcast on the government channel. Mr. Robinson stated that he is constantly getting complaints that there is not enough police patrol on Vance, Granville, and Townsend Streets. Mr. Robinson stated that there are citizens in Dunn who are experiencing a hard time and he asked that the faith based community call City Hall to inform them of contributions they offer. Mayor Harris asked Mayor Pro Tom Robinson to coordinate with the Police Chief and the police liaison to address the communities that need to be patrolled. Interest Interest Orgin. Total Rate Paid Princival Cost Cost BB & T 3.34% 10,608.92 125,000 - 135,608.92 First Citizens 3.32% 10,544.38 125,000 300.00 135,844.38 New Century 3.50% 10,937.50 125,000 - 135,937.50 RBC Bank 3.42% 10,867.16 125,000 100.00 135,967.16 Finance Director Mark Stephen's recommendation is BB & T. Motion by Council Member Joey Tart and seconded by Council Member Billy Tart to award financing to BB & T at 3.34% with no origination fee. Motion unanimously approved. ADMINISTRATIVE REPORTS Motion by Council Member Joey Tart and seconded by Council Member Maness to accept the Administrative Reports. Motion unanimously approved. EXECUTIVE REPORTS Mayor Harris announced his recent attendance on the finance /administration committee meeting for the North Carolina League of Municipalities (NCLM) and his plans to attend the upcoming NCLM meeting October 12 -14, 2008 in Charlotte. He will also be attending the National League of Cities meeting November 11 -15, 2008 in Orlando, Florida. Council Member Billy Tart thanked the Public Works Department for the clean -up on May Street after a recent storm. Council Member Maness thanked everyone that worked for the success in National Night Out. Mayor Pro Tom Robinson encouraged everyone to attend the lunch and loam seminar, "Economic Impact of African Americans and Hispanics on Southeastern North Carolina Economy" presented by Dr. James Johnson, UNC Chapel Hill, on Monday, August 18, 2008. Lunch at 11:00 am at Deborah's followed by the presentation in the courtroom. The presentation will be broadcast on the government channel. Mr. Robinson stated that he is constantly getting complaints that there is not enough police patrol on Vance, Granville, and Townsend Streets. Mr. Robinson stated that there are citizens in Dunn who are experiencing a hard time and he asked that the faith based community call City Hall to inform them of contributions they offer. Mayor Harris asked Mayor Pro Tom Robinson to coordinate with the Police Chief and the police liaison to address the communities that need to be patrolled. 378 Mayor Harris pointed out that the Dunn United Ministerial Association which consists of churches, offers assistance. Council Member Galbreath concurred with Mr. Robinson that areas need to be patrolled. The animal control ordinance needs to be discussed during the special call meeting. He thanked the Public Works Department for the job they are doing on the curb and gutter project in the 700' block of E. Divine Street. He also thanked the City Manager and Public Works for cleaning up the vacant nuisance lot on E. Divine Street, which has been sold. Council Member Galbreath announced the Saturday before School Starts event to be held on Saturday, August 23, 2008 in the 700' block of E. Edgerton Street. The Police Athletic League is selling tickets to support the PAL boxing program. Manager Autry reminded the Council of the Harnett Local Government meeting at the Erwin Community building on Monday, August 25, 2008 at 6:30 p.m. With no further business to discuss, a motion was made by Council Member Joey Tart and seconded by Council Member Maness to adjourn the meeting at 9:03 p.m. Motion unanimously approved. ,. G �SY OFD''% � ,� 11 , li car N. Harris f p� ;� Mayor Attest: r 2•, S'EA\ Debra G. West City Clerk ,r°-)