01032008278
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Thursday, January 3, 2008, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Carnell
Robinson, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Chuck Turnage and Joey
Tart. Also present was City Manager Ronnie Autry, Public Works Director Billy Addison, Public
Utilities Director Dean Gaster, City Planner Steven Neuschafer, Chief Building Inspector Mike
Blackmon, Fire Chief Austin Tew, Police Chief B.P. Jones, Recreation Director Perry Hudson,
Librarian Mike Williams, City Engineer Ed Powell, City Attorney P. Tilghman Pope, City Clerk
Debra West, and Daily Record Reporter Steve Reed.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Roy Johnson, Chaplain of Betsy
Johnson Regional Hospital and the Dunn Police Department to give the invocation. Afterwards Mayor Pro
Tern Robinson led as the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT
Motion by Council Member Billy Tart, seconded by Council Member Tumage to adopt the January 3, 2008
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
PRESENTATIONS
POLICE DEPARTMENT
SGT. REGINA WOOD AUTRY
Police Chief Jones and Mayor Harris presented the Criminal Justice Education and Training Standards
Commission Intermediate Law Enforcement Certificate to Sgt. Regina Wood Autry.
i LINDA HAYES
GOVERNOR'S CRIME COMMISSION
Mrs. Linda Hayes, Chairman of the NC Governor's Crime Commission (GCC), presented an
accommodation plaque to the Dunn, Coats, Lillington and Erwin Police Departments who were present for
this award. Mrs. Hayes explained that every 3 years, the GCC has a safe communities conference in which
six awards are given from nominations through -out the state. This award comes with lots of merit and
accommodations. Mrs. Hayes recognized the partnerships formed by the representatives from Dunn, Coats,
Lillington, Erwin and the PAL programs in the area of criminal justice improvement, particularly Gang
Grants. These representatives have started attacking the gang problem with great vigor and lots of
information and data. Police Chief Jones stated that next year the Town of Benson will be represented since
they recently joined through the second gang grant which the Council authorized the Dunn Police
Department to apply for in December, 2007. Chief Jones pointed out that 52% of the gang members they
deal with are from Dunn and 48% are from outside the Dunn area. He commended Lt. Rodney Rowland in
managing the Gang Grant program and the other town representatives present.
APPRECIATION PLAQUES
BEASLEY CONTRACTING AND
WELLONS CONSTRUCTION
Police Chief Jones presented appreciation plaques to Tony Paul Beasley of Beasley Contracting and to Seth
Thompson, representative for Bobby Wellons, of Wellons Construction in recognition of their contributions
of manpower, equipment and materials in the construction of the City of Dunn Police Department Firing
Range.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
With no comments, the Public Comment period was closed.
PUBLIC HEARINGS
DEMOLITION OF HOUSE
605 N. ICING AVENUE
The public has been notified that oral and written comments will be heard and received concerning the
demolition of the dwelling owned by Patricia Grier, Pauline Williams, and Stanley Williams and located at
605 N. Icing Avenue.
The public hearing was duly advertised on December 19, 2007 and December 26, 2007.
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Mayor Harris asked if there was anyone present to speak for or against this demolition.
Hearing no comments, Mayor Harris closed the public hearing and reconvened the council meeting at 7:19
p.m.
CONSENTITEMS
Minutes - Council considered approval of minutes of the December 6, 2007 Council meeting.
Minutes - Council considered approval of minutes of the December 27, 2007 Special Call Council meeting.
Tax Releases/Refunds- Council considered approval of Tax Releases/Refunds #146 - #151. A copy of Tax
Releases /Refunds are filed in the office of the Tax Collector.
Annual Certification of Firemen - Council considered approval of the 2007 Annual Certification of Firemen.
The 2007 Annual Certification of Firemen is incorporated into these minutes as Attachment W.
Budget Amendments — Council considered approval of Budget Amendments #11 - #13. A copy of Budget
Amendments #11 - #13 is incorporated into these minutes as Attachment #2.
Destruction of Records (Finance Department) - Council considered approval of destruction of records that
have exceeded the required retention time pursuant to the Municipal Disposition Schedule. A list of those
records that have exceeded the required retention schedule and approved for destruction is incorporated
into these minutes as Attachment #3.
Motion by Mayor Pro Terri Robinson, seconded by Council Member Joey Tart to approve all consent items.
Motion unanimously approved.
ITEMS FOR DECISION
CONSIDERATION OF ORDINANCE TO
DEMOLISH HOUSE
605 N. KING AVENUE
Mayor Harris gave a summary of notices mailed to owners of this property:
• August 21, 2007 — Initial letter sent to property owners advising that an inspection of the vacant
house was conducted and condemned based on the conditions of the house and gave notice that a
hearing would be held August 31, 2007 at 2:00 p.m. in the office of the Building Inspector.
• Courtesy letters were sent to Ms. Pauline Williams (mother), Mr. Stanley Williams (brother) and
to Ms. Patricia Grier advising them of the condemned structure.
• September 17, 2007 — Notification was sent after the hearing in which no interested party attended
the hearing. Sixty (60) days was given to repair or demolish the house which expired November
16, 2007. A copy of this letter was also sent to Ms. Pauline Williams, Stanley Williams and
Patricia Grier.
• To date, nothing has been done to the house at 605 N. King Avenue to repair or secure the house.
Mayor Harris entertained a motion to adopt the ordinance.
Motion by Mayor Pro Tent Robinson and seconded by Council Member Galbreath to approve the
ordinance directing the Building Inspector to remove or demolish the structure at 605 N. King Avenue.
Mayor Harris asked if there was further discussion.
Mayor Pro Tem Robinson stated that this house is located in District 2. He spoke with Mr. Stanley
Williams a couple of days ago. Mr. Williams was quite courteous in discussing this matter and he was
under the impression that the house may have already been demolished. Mr. Williams did not voice any
concern or any intent of doing anything with the property.
Motion unanimously approved. A copy of this Ordinance (02008 -01) Directing the Building Inspector to
remove /demolish the structure located at 605 N. King Avenue is incorporated into these minutes as
Attachment #4.
STEERING COMMITTEE LIAISON
APPOINTMENT FOR PEDESTRIAN
PLANNING GRANT
Manager Autry explained that the Planning Department received notice that the City of Dunn was one of
only sixteen communities awarded a NCDOT Pedestrian Planning Grant for the 2007/08 cycle. The City
accepted the grant and has contracted a consulting firm to produce the plan. As a requirement of the grant,
a steering committee (consisting of citizens and department heads) has been put into place and there needs
to be representation on the committee from the governing body.
This Steering Committee will direct the consultants to ensure that specific areas of concern are addressed in
the plan.
Manager Autry stated that this appointment will act as a liaison for the City Council.
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Mayor Harris read the following names of those serving on the steering committee: Denise Newkirk
(County Health Educator), Stan Williams (Dunn Middle School Principal), Brandy Hall (Dunn Area
Tourism), Byron Tyndall (School Resource Officer), Blaine Everhart ( Dunn Planning Board), Teresa
Stephenson (resident), John Archie (resident), Granville Tilghman (resident), and Zada McLamb (resident).
Mayor Harris explained that the only action required by the Council is to appoint an elected official to act
as a liaison.
Council Member Maness asked Planner Neuschafer if the elected official needs to be a council member or
any elected official. Mr. Neuschafer responded that it must be a council member.
Motion by Mayor Pro Tern Robinson, seconded by Council Member Turnage to authorize Mayor Harris to
appoint a liaison to this committee. Motion unanimously approved.
MAYORAL APPOINTMENTS
COUNCIL COMMITTEE ASSIGNMENTS
The following Council committee appointments were made by Mayor Harris:
Municipal Administration Buddy Maness /Joey Tart
Library Board Joey Tart
Public Works Billy Tart/Camell Robinson
ABC Board Bryan Galbreath
Police Department Bryan Galbreath/Chuck Tonnage
Recreation Board /Senior Center Chuck TumageBuddy Maness
Fire Department Chuck Turnage/Bryan Galbreath
Housing Authority Camell Robinson
Council of Government Carnell Robinson
Planning Board Buddy Maness/Billy Tart
Harnett Co. Local Government Association All
Motion by Council Member Billy Tart, seconded by Council Member Joey Tart to approve the committee
appointments as presented.
Mayor Harris asked if there was any additional discussion about the appointments.
Mayor Pro Tern Robinson recommended Council Member Galbreath be assigned to the Fire Department
since they work so closely with the Police Department. Mayor Harris agreed and Council Member
Galbreath accepted the appointment.
Motion was amended by Council Member Billy Tart and seconded by Council Member Joey Tart to add
Council Member Galbreath to the Fire Department. Motion unanimously approved as amended.
CONSIDERATION OF MEMORANDUM
OF AGREEMENT WITH NC DEPARTMENT
OF TRANSPORTATION
Manager Autry explained that this agreement allows the City of Dunn to remove debris from the right of
way of public state system roads during a State of Disaster or Imminent Threat of Disaster and /or a State of
Emergency.
He further explained that with FEMA regulations and the reimbursement process of monies, this agreement
must be adopted through the Department of Transportation to allow the City to work on state maintained
roads during disasters and to be reimbursed through FEMA. If this is not adopted, the city would not
receive any reimbursements should they be required to work on state maintained roads. This agreement
does not allow the City of Dunn to work on Highway 421 (Cumberland) or Highway 301 (portion of
Clinton Ave. /portion of Ellis Ave.). These areas are restricted for DOT personnel. If the City of Dunn
worked on these two major highways, the city would not be reimbursed.
Motion by Council Member Joey Tart, seconded by Council Member Tumage to adopt the Memorandum
of Agreement between the North Carolina Department of Transportation and the City of Dunn for the
emergency removal of debris during a State of Disaster. Motion unanimously approved. A copy of this
Memorandum of Agreement between MCDOT and the City of Dunn is incorporated into these minutes as
Attachment #S.
SET BUDGET RETREAT DATE
FY 2008 -2009
The Budget Retreat for Fiscal Year 2008 -09 will be held on Saturday, February 2, 2008 and Sunday,
February 3, 2008 at the Holiday Inn Sunspree Resort in Wrightsville Beach, NC.
The Budget Retreat will prioritize goals of the City and how to accomplish them for FY 2008 -09.
Mayor Harris asked that each council member survey their districts, talk with various leaders in their
district and determine the needs they have within and prioritize them for the retreat to properly represent
each district.
Mayor Harris stated that a facilitator has been secured for the retreat. They will use the platform of the
previous council to move forward.
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Motion by Council Member Galbreath, seconded by Council Member Tumage to approve the budget
retreat date for February 2 -3, 2008 at the Holiday Irm Sunspree Resort in Wrightsville Beach, NC. Motion
unanimously approved.
CAPITAL PROJECT ORDINANCEBUDGET
WASTEWATER TREATMENT PLANT (W WTP)
FLOW EQUALIZATION/PUMPING
SYSTEM RENOVATIONS AND SEWER
REHABILITATION
Manager Autry explained that at the December 6, 2007 Council meeting, the outgoing council approved the
capital project budget; however, the budget ordinance was not prepared for adoption.
This is a capital project ordinance related to the waste water treatment plant flow equalization, pumping
system renovations and sewer rehabilitation. This ordinance needs council approval so that the budget for
this project can be established for accounting purposes.
This capital project ordinance will take the place of an annual budget ordinance, because it is not part of the
recurring operations and expenditures, and will continue for the life of the project.
Manager Autry explained the following appropriations for the project:
• Construction $4,657,000
• Administration 701,000
• Contingencies 347.000
$5,705,000
The following revenues are anticipated to be available to complete this project
• Clean Water Management Trust Fund Grant
$2,950,000
• DENR -DWQ SRF Loan
2,225,000
• Rural Center Supplemental Grant
500,000
• Water Fund Equity Transfer
30.000
$5,705,000
Manager Autry stated that the appropriated amounts could be amended throughout the project.
Mayor Harris stated that the previous city council worked diligently to acquire this project. He mentioned
that the following streets may be disrupted by this project:
• Wake Street
• Morris Circle
• Guy Avenue
• Spring Branch Road
• Godwin Street
• E. Broad Street from Railroad to Clinton
• Wilson Avenue from E. Cumberland to E. Edgerton
Motion by Council Member Maness, seconded by Council Member Joey Tart to adopt the capital project
ordinance for the wastewater treatment plant flow equalization/pumping system renovations and sewer
rehabilitation project. Motion unanimously approved. A copy of capital project ordinance (02008 -02) for
WWTP and sewer rehabilitation projects is incorporated into these minutes as Attachment #6.
Council Member Tumage asked for the estimated timeline of this project. City Engineer Ed Powell
responded that there are some other projects that need to come along with this project and will be discussed
during the Budget/Planning Retreat. He anticipates two sets of bid openings (one in the spring for flow
equalization and another one in the spring for potential street improvement projects) and the remainder of
the flow equalization project which is the pumping systems and rehabilitation will probably be in the fall
with anticipation that construction will proceed simultaneously with completion by the end of 2009.
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath, seconded by Council Member Billy Tart to accept the
Administrative Reports. Motion unanimously approved.
EXECUTIVE REPORTS
No reports from the Manager or City Attorney.
Council Member Joey Tart wished everyone a Happy New Year. He stated that he is proud of this great
city.
Council Member Tumage stated that he looks forward to working on the board and commission
appointments with Police Chief Jones, Fire Chief Tew and Recreation Director Perry Hudson.
Council Member Billy Tart stated that he is proud of the Police Department for the awards they received
tonight and he expressed appreciation to Bobby Wellons and Tony Paul Beasley for their assistance in
building the police firing range.
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Council Member Maness wished all the citizens of Dunn a prosperous and Happy New Year. He thanked
all the individuals who volunteered to serve on the Pedestrian Planning Grant Steering Committee.
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Mayor Pro Tem Robinson wished all the citizens of Dunn a Happy New Year. He looks forward to
working with the members of this council and with the citizens of Dunn. He stated that the City of Dunn is
absolutely blessed with the PAL Program, the number of children who are being served by this program
and he stated that leadership does matter. He commended Lt. Rodney Rowland in the job he is doing with
this program.
Mayor Pro Tem Robinson stated that recently, there was a fire at the Old Godwin Building Supply (Dunn
Flea Market). One of the concerns that came forward during this fire, was the issue that North Fayetteville
Avenue no longer opened to Highway 301; therefore, when the Granville Street entrance was blocked,
there was no way for those citizens to get out of this section of N. Fayetteville Avenue. This affected (35)
homes on N. Fayetteville Avenue consisting mainly of senior citizens. He asked that this issue be
investigated.
Mayor Pro Tem Robinson asked that citizens assist in reporting street lights that are out and street signs
' that are down. If a street light is out or blinking, there is a tag on the pole that contains the pole number
which any citizen can call in to Public Works so that it can be repaired.
Council Member Galbreath wished all the citizens a Happy New Year. He announced the upcoming Dr.
Martin Luther King, Jr. holiday on January 21, 2008. The Harnett County MLK committee will be hosting
a breakfast at DeBorah's Restaurant at 8:00 a.m.; tickets are $10 and he encouraged the Mayor, City
Council and the general public to attend. On the same date, the MLK Parade will begin at 10:00 a.m, in
downtown Dunn. If anyone is interested in taking part in the MLK Parade, he will leave a flyer with the
City Manager to post on the City website and government channel.
Council Member Galbreath thanked the general public, area churches, Mayor Harris, City Council and
Beacon Rescue Mission in helping the family of Javelin Blue, who experienced a house fire in November.
He brought to the attention of Manager Autry, a dangerous section of sidewalk in the 500` block of E.
Broad Street. A number of citizens from the east side of town take this route to walk downtown. He asked
that this be corrected.
Mayor Harris expressed his appreciation to the council for their cooperation and support in carrying out the
agenda items before them tonight and he thanked Steve Reed of The Daily Record for his attendance.
Mayor Harris read a card from the family of Council Member Galbreath, expressing their appreciation
shown to them during the recent passing of Mr. Galbreath's grandmother.
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Mayor Harris read a message he received from former Mayor Dal Snipes, wishing this council his best and
expressing his appreciation to Mayor Harris for stepping back into the Mayor's position. He thanked
Mayor Harris for his service to this great city.
With no further business to discuss, the meeting was adjourned at 7:53 p.m.
Attest:
Debra G. West
City Clerk
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Oscar N. Harris
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