100614mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
October 6, 2014
The Harnett County Board of Commissioners met in regular session on Monday, October 6,
2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Joe Miller, Chairman
Gary House, Vice Chairman
Jim Burgin, Commissioner
Beatrice B. Hill, Commissioner
Gordon Springle, Commissioner
Tommy Burns, Harnett County Manager
Joseph Jeffries, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Miller called the meeting to order at 9:00 am. Vice Chairman House led the pledge of
allegiance and invocation.
Chairman Miller called for additions and deletions to the published agenda. Comrnissioner
Burgin moved to approve the agenda as presented. Commissioner Hill seconded the motion
which passed unanimously.
Commissioner Hill moved to approve the items listed on the consent agenda. Commissioner
Springle seconded the motion which passed unanimously.
1. Minutes: September 15, 2014 Regular Meeting
2. Budget Amendments:
97 Health Department, Division on Aging
Code 110 -7501- 441.41 -11 Telephone & Postage
110 -7501- 441.58 -14 Travel
110- 7501 - 441.60 -33 Materials & Supplies
110- 0000 - 334.75 -03 Aging/Medicare Counseling SHIIP
98 Emergency Telephone System
Code 240 -5900- 420.74 -74 Capital Outlay
240 - 0000- 399.00 -00 Fund Balance Appropriated
193 increase
300 increase
300 increase
793 increase
37, 174 increase
37,174 increase
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
102 IT — CP1406
Code 307 -8300- 420.45 -80 Contingency
307 - 8300 - 420.46 -16 Equipment
103 Sheriff's Office
Code 110 -5103- 420.36 -01
110- 0000 - 331.51 -32
104 Transportation
Code 110- 4650 - 410.32 -70
110- 0000 - 334.55 -03
110 -0000- 399.00 -00
106 Health Department
Code 110 -7600- 441.11 -00
110- 7600 - 441.21 -00
110- 7600 - 441.21 -05
110- 7600 - 441.22 -00
110- 7600 - 441.23 -00
110- 7600 - 441.25 -10
110- 7600 - 441.26 -08
110- 7600 - 441.32 -26
110- 7600 - 441 -33 -45
110- 7600 - 441.54 -26
110- 7600 - 441.58 -14
110- 7600 - 441.58 -18
110- 7600 - 441.60 -33
110- 7600 - 441.60 -47
110- 7600 - 441.64 -25
110 -0000- 353.76 -09
2014 Edward Byrne Grant
2014 Edward Byrne Grant
Capital Assistance — TDP
NCDOT Capital
Fund Balance Appropriated
Salaries & Wages
Group Insurance
Clinic
FICA
Retirement
Unemployment
Worker's Compensation
Incentives
Contracted Services
Advertising
Travel
Travel- Contract/Volunteer
Materials & Supplies
Food & Provisions
Books & Publication
Susan g. Komen
107 Health Department
Code 110- 7600 - 441.60 -47 Food & Provisions
110 -0000- 353.76 -05 Donations - Health Department
108 Emergency Telephone System
Code 240 -5900- 420.74 -74 Capital Outlay-Equipment
240 -00- 399.00 -0 Fund Balance Appropriated
30,000 decrease
30,000 increase
24,008 increase
24,008 increase
129,000 increase
116,100 decrease
12,900 decrease
6,274 decrease
981 decrease
71 decrease
543 decrease
502 decrease
182 decrease
178 decrease
1,950 decrease
11,000 decrease
500 decrease
200 decrease
300 decrease
900 decrease
500 decrease
875 decrease
24,956 decrease
500 increase
500 increase
15,350 increase
15,350 increase
3. Tax refunds, rebates and releases (Attachment 1)
4. Senior County Staff Attorney requested approval of Access Easement and Road
Maintenance Agreement between County of Harnett and Lucas, Daniels, and Pope.
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
5. Harnett County Health Director requested approval to establish the following fees:
1) Clinical - 90658 Flu, Vaccine, Trivalent MDV @ $40.00;
2) Environmental Health — Inorganic /Organic Water Samples @ $100.00; and
3) Environmental Health — Water samples/Microbiology @ $50.00.
The environmental fee increase was due to State Lab charging more for samples /water
bottles. The Board of Health at their regular meeting on September 18, 2014, approved
to establish these fees.
6. Harnett County Health Director requested approval of the Amended Clinical Fee
Schedule, the Clinical Patient Fees, Eligibility and Bad Debt -Write Off Policy and Flat
Fee Billing Policy amendments. The amendments to the Clinical Patient Fees, Eligibility
and Bad Debt -Write Off Policy are as follows:
- Page 2 — changed 6. Maternity to Maternal Health
- Page 5 — added in h. "Clients are not pressured to make voluntary donations.
Voluntary donations are not a prerequisite for provision of any service or supply.
Billing requirements set out are not waived because of client donations."
- Page 7 — added g. "Reasonable efforts to collect charges without jeopardizing
client confidentiality are made."
- Remove word "HIS" throughout document.
7. Harnett County Sheriff requested approval of the maintenance contract from RDK
Equipment Company for maintenance of the Detention Facility's kitchen equipment.
8. Harnett County Risk Management & Safety Coordinator requested Board approval of the
updated Drug & Alcohol policy. Revisions include those recommended by RLS &
Associates who recently audited our DOT drug testing program. Training on the updated
policy will be included in the upcoming Reasonable Suspicion Drug Testing training
scheduled for October 9, 2014.
9. Harnett County Planning Services Director requested to reclassify the position of Senior
Zoning Inspector held by Randy Baker from a Grade 69 ($47,563) to a Grade 71
($51,743). Mr. Baker has expanded the role of Senior Zoning Officer to include
additional duties outside of the normal duties of a Zoning Officer.
10. Harnett County Information Technology Department (GIS/E911 Division) requested
approval to purchase two additional Motorola Viper Radio's "APX7500" from Motorola
for $15,349.50 using sole source. The two additional radios are needed in the 911
Center. This is a 911 eligible expense and will be paid out of the Emergency Telephone
Budget.
11. Harnett County Sheriff's Office requested approval of resolution to retire Canine Justice
and award him to his handler Sergeant Timothy Bradley. (Attachment 2)
12. Administration requested approval of a NC DOT Municipal Agreement for
Transportation Improvement Project (TIP) U -3465, the widening of SR 1121 (Ray Road)
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
13. from NC 210 (Overhills Road) in Harnett County. At the request of the County,
additional work will be included for sidewalks on Ray Road within the project limits and
funding for sidewalk construction will be provided by FAMPO and NC DOT.
14. Administration requested approval to waive the landfill tipping fees for Harnett County
Habitat for Humanity's housing project for 2014/2015 fiscal year.
Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes.
- Pat Shiel of 81 Paul Clayton Circle in Coats said the county needs some kind of leash
law. Mr. Shiel shared some bad experiences of living beside a mixed pit bull that he said
gets lose too often and he feels like a prisoner in his own home at times.
Commissioner Hill moved to approve the appointments listed below. Commissioner Springle
seconded the motion which passed unanimously.
HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE
Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this
committee.
JUVENILE CRIME PREVENTION COUNCIL
Kimberly Whiffed (nominated by Commissioner Hill) be appointed to serve on this
council as the mandated member from the faith community for a term of two years
expiring October 31, 2016.
MID - CAROLINA AGING ADVISORY COMMITTEE
Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this
committee for a term of three years expiring October 31, 2017.
LOCAL FIREMEN'S RELIEF FUND TRUSTEES
Members (nominated by Commissioner Burgin) were appointed to serve as Local
Firemen's Relief Fund Trustees. In order for the fire departments to participate in the
Local Firemen's Relief Fund each year, they must submit a North Carolina Rural Fire
District Report of Fire Conditions. This report requires the appointment of two Trustees
by the Fire Department, two by the Board of Commissioners and one by the Insurance
Commissioner.
Spout Springs Emergency Services
George Williams
Robert Doberstein
Anderson Creek Emergency Services
Elizabeth Rodriguez
Robby Fink
Flat Branch Volunteer Fire Department
Larry Adams
Holt Felment
Averasboro/Dunn Emergency Services
Johnnie W. Blackman
Ricky L. Knuckles
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
LOCAL FIREMEN'S RELIEF FUND TRUSTEES continued
Erwin Fire Department
Ricky Blackmon
John Wilkins
Buies Creek Rural Fire Department
Waymon Byrd
Marshal Kornegay
Coats -Grove Fire and Rescue Department
Todd Pope
Jay Smith
Angier & Black River Fire Department
Jody Milliron
Harold Flowers, Jr.
SummervilleBunnlevel Fire & Rescue, Inc. Boone Trail Emergency Services
Harry Koerner Vernon Cox
Jackson Byrd Donald O'Quinn
Benhaven Emergency Services
Gary Briggs
Margaret H. Douglas
Flatwoods Fire District (Lillington F.D.)
Dan Denning
Marshall Page
Northwest Harnett Volunteer Fire Dept.
Craig McKinney
Richard Braswell
Deputy Sheriff Mark Hornsby, Director of the Harnett United Police Athletic League (PAL),
updated the group on this program. Deputy Hornsby noted they still offer boxing and have since
added a wrestling program and martial arts program. Mr. Hornsby said they were able to expand
programs due to a grant from the N.C. Amateur Sports Association in addition to a gift from the
County which he thanked commissioners for. Fundraising activities include hosting the largest
NC Amateur USA Boxing Tournament, dances and plate sales totaling over $15,000. Mr.
Hornsby said their biggest expenses are equipment and transportation.
Mr. Hornsby said they have as many as 50 kids participating at times. He said the program is
free and run by volunteers who hope one day the program will be a full -time. He noted
transportation Deputy Hornsby said they would like to add more programs for girls. He said the
use of the Old Shawtown gym has been a blessing and requested to be able to continue using the
facility. Deputy Hornsby said they would like to talk to someone about getting a lease for the
gym to ensure permanent use for this program. Deputy Hornsby said they would be happy to
share the gym with anyone, as the primary program there, and noted he has talked to people
about possibly working on the gym.
Mrs. Barbara McKoy, who serves on the PAL Board, said they have worked hard to keep this
organization going which is pretty much self-sufficient. They invited folks to visit the program
from 5:00 pm until 7:00 pm Monday through Friday. Mrs. McKay said this organization has
made a very positive move in a lot of kids in the surrounding area and she hopes we can build on
it. She thanked the commissioners for their support.
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
County Manager Mr. Burns presented the following report:
- Department of Public Health Activities Summary
Mr. Burns reported that there was a great turnout at the recent Employee Health Fair. The
Health Department, in conjunction with Campbell University, dispensed 187 flu shots to county
employees. Mr. Burns also reminded commissioners of the upcoming Highland Middle School
grand- opening on Sunday, October 12th. Last, Mr. Burns promoted the Wings Over Harnett
Airshow scheduled October 18 and noted staff is trying to coordinate the event with the
Campbell homecoming activities.
Chairman Miller called for any new business. Commissioner Springle asked if we had received
a revised capital outlay project list from the School Board. Staff acknowledged receipt of the list
and will recirculate it to commissioners. Commissioner Springle said it is very dark outside of
the Health Department and around the parking lot at night as people are using the Commons
Area meeting room and asked about having trees trimmed and lights replaced.
Commissioner Springle moved, regarding the recent energy assessment program presented, that
we participate in the energy assessment with Snyder Electric to cover all of our county buildings,
all of the schools, school administrative offices and CCCC Harnett County Campus. He noted
this is a free service. Mr. Jeffries noted that he had followed up with Snyder Electric regarding
their proposal and their primary focus was the School System. Mr. Jeffries reported that Mrs.
Bader is already working with a consultant regarding some of the internal changes that can be
made. Commissioner Springle withdrew his motion as Mr. Jeffries offered to provide more
information.
Commissioner Springle moved that the Board go into closed session for the following purposes:
(1) To discuss matters relating to the location or expansion of industries or other
businesses in Harnett County; and
(2) To consult with the County's legal staff in order to preserve the attorney - client
privilege concerning the handling of certain claims; and
(3) To instruct the Count staff concerning the position to be taken by the County in
negotiating the terms of a contract for the acquisition of real property.
This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(4),(3) &(5).
Vice Chairman House seconded the motion which passed unanimously.
Commissioner Burgin moved that the Board come out of closed session. Commissioner Hill
seconded the motion which passed unanimously. Commissioner Springle moved to amend his
original motion to go into closed session to include the purposes of discussing: 4) certain
personnel matters, and 5) County vs Holland. Commissioner Burgin seconded the motion which
passed unanimously.
Commission r Burgin moved that the meeting adjourn at 10:07 am. Commissioner Springle
seco 3 ed t o motif n w� 4 passed tmously.e
e
Joe N,Yif er, Chai
(.64t,
Regina(VVheeler, Clerk
October 6, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
ATTACHMENT 1
Date : 10/06/2014
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
Approved By :NL / 'C /&
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
lame of Tax Pay
1 ASBELL, JERRY LEE
2 ASBELL, JERRY LEE
3 ASBELL, JERRY LEE
4 ASBELL, JERRY LEE
5 ASBELL, JERRY LEE
6 FOSTER, JOHN C
L, FOSTER STACEY
7 JOHNSON, JONATHAN
R
8 KAMKA, DAVID C
9 POPE, LAWRENCE
THEODORE
POPE, KATHY M
10 REVEL, CARRIE JANE
11 REVEL, CARRIE JANE
12 REVEL, CARRIE JANE
13 REVEL, CARRIE JANE
14 REVEL, CARRIE JANE
15 SAVAGE, KRISTEN
DIANNE
S. KEITH FAULKNER
Revenue Administrator
0000001773- 2009- 2009 - 000000
0000001773 - 2010 -2010- 000000
0000001773 - 2011 -2011- 000000
0000001773- 2012- 2012- 000000
0000001773- 2013- 2013- 000000
0001931120- 2013- 2013- 000000
0002107738- 2013 -2013- 000000
0002101266- 2013 -2013- 000000
0001092526- 2013- 2013- 000000
0000044957- 2009- 2009- 000000
0000044957- 2010- 2010- 000000
0000044957- 2011 -2011- 000000
0000044957- 2012- 2012- 000000
0000044957- 2013- 2013- 000000
0002178187 -2014- 2014 - 000000
City 0.00
County 187.63
City 0.00
County 187.63
City 0.00
County 187.63
City 0.00
County 180.89
City 0.00
County 180.89
City 0.00
County 130.52
City 0.00
County 235.97
City 0.00
County 41.58
City 0.00
County 89.73
City 0.00
County 45.00
City 0.00
County 45.00
City 0.00
County 50.00
City 0.00
County 70.00
City 0.00
County 70.00
City 0.00
County 15.00
City Total
County Total
187.63 Refund
187.63 Refund
187.63 Refund
180.89 Refund
180.89 Refund
130.52 Refund
235.97 Refund
41.58 Refund
89.73 Refund
45.00 Refund
45.00 Refund
50.00 Refund
70.00 Refund
70.00 Refund
15.00 Refund
0.00
1,717.47
svo
Dwelling Demolished
Dwelling Demolished
Dwelling Demolished
Dwelling Demolished
Dwelling Demolished
Incorrect Square
Footage
Military Exempt
Military Exempt
Incorrect Square
Footage
Released Solid
Waste Fee
Released Solid
Waste Fee
Released Solid
Waste Fee
Released Solid
Waste Fee
Released Solid
Waste Fee
Value Decrease with
Bill of Sale
$coard eport
Date : 10/06/2014
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
t4am of' Tax Payer BR[f lax, tnte rest;
1 JACKSON, ROBERT C E?gneltie
JACKSON, FRANCES L
City(C102) 500.11
County 924.36
Approved By
0000026360 - 2014 - 2014- 000000
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
1,424.47 Refund
City Total 500.1 1
County Total 924.36
Total to be
Refunded 1,424.47
Elderly
Exemption
ATTACHMENT 2
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, Deputy Timothy Bradley has been the handler for
Canine Justice since 2007; and
WHEREAS, with seven years of distinguished service to Harnett
County, Canine Justice has been recommended for retirement by
Lillington Veterinary Clinic; and
WHEREAS, Deputy Timothy Bradley has expressed an interest that
Canine Justice be released to his care for the remainder of
Justice's life; and
WHEREAS, North Carolina General Statute 160A -267 permits the
Harnett County Board of Commissioners to authorize the disposition
of property valued at less than Thirty Thousand Dollars
($30,000.00) by private sale;
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that Canine Deputy Justice is hereby retired and is
declared surplus to the needs of County of Harnett and is hereby
awarded to Deputy Timothy Bradley for one dollar ($1.00).
Duly adopted this day of E'r , 20 ft/
GCF "/�•�iR.' HARNETT COUNTY BOARD OF COMMISSIONERS
ATTEST: /1/! ! d // Q
Clerk to the Brd
hairman Miller