102014mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
October 20, 2014
The Harnett County Board of Commissioners met in regular session on Monday, October 20,
2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Joe Miller, Chairman
Gary House, Vice Chairman
Jim Burgin, Commissioner
Beatrice B. Hill, Commissioner
Gordon Springle, Commissioner
Tommy Burns, Harnett County Manager
Joseph Jeffiies, Deputy County Manager
Janet C. Smith, Staff Attorney
Kimberly Honeycutt, Finance Officer
Chairman Miller called the meeting to order at 7:00 pm. Commissioner Hill led the pledge of
allegiance and invocation.
Chairman Miller called for additions and deletions to the published agenda. Commissioner
Burgin moved to approve the agenda as presented. Commissioner Springle seconded the motion
which passed unanimously.
Regarding the request for approval of a $4,000 amendment to the contract for Martin Starnes &
Associates, CPA to audit the County's accounts; Mrs. Honeycutt responded that the County's
Finance Office had typically prepared the footnotes which would be included in the cost of the
audit in the future. Commissioner Burgin moved to approve the items listed on the consent
agenda. Commissioner Hill seconded the motion which passed unanimously.
1. Budget Amendments:
109 Transportation
Code 110 -4650- 410.11 -05
110- 4650 - 410.11 -06
110- 4650 - 410.11 -13
110 -0000- 334.46 -01
110- 0000 - 334.55 -04
110 Health Department
Code 110 -7600- 441.60 -33
110 -0000- 353.76 -05
Salaries & Wages — Overtime
Salaries & Wages — Comp Time Payout
Salaries & Wages — Vacation Payout
MID COG — Medical General
Medical Transportation —
Mid Carolina COA
Materials & Supplies
Donations — EH
2,213 increase
376 increase
1,208 increase
962 increase
2,835 increase
250 increase
250 increase
October 20, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
111 General Fund, Teen Court at Risk Youth
Code 110 -5899- 420.32 -82 Return of Unspent Grant Funds
110- 0000 - 399.00 -00 Fund Balance Appropriated
112 Cooperative Extension
Code 110- 7300 - 465.60 -57 Miscellaneous
110-7300-465.32-31 4 41
110- 0000 - 399.00 -00 Fund Balance Appropriated
113 Sheriffs Office
Code 251 -5100- 420.90 -10 Interfund Transfer — General Fund
251- 0000 - 336.16 -01 Drug Seizures — County
114 Sheriff's Office
Code 110 -5100- 420.32 -27 Drug Fund
110- 0000 - 389.43 -22 Interfund Transfer — Asset
115 Sheriff's Office
Code 251 -5100- 420.90 -10 Interfund Transfer — General Fund
251- 0000 - 336.16 -00 Asset Forfeiture (Equitable Share)
116 Sheriff's Office
Code 110 -5100- 420.32 -27 Drug Fund
110 -0000- 389.43 -22 Interfund Transfer — Asset Forfeiture
117 Health Department
Code 110- 7600 - 441.41 -11
110- 7600 - 441.58 -01
110 -7600- 441.58 -14
110- 7600 - 441.60 -33
110- 7600 - 441.60 -46
110- 0000 - 331.76 -11
119 Cooperative Extension
Code 110 -7310- 465.33 -45
110 -0000- 353.73 -10
121 Transportation
Code 110 -465 1 - 410.30 -22
110- 0000 - 399.00 -00
Telecommunications & Postage
Training
Travel
Materials & Supplies
Medical Supplies
Immunization Action Plan
Contracted Services
Contribution & Donation (Hudson Family)
(NC Agricultural Foundation Inc)
Reimbursement — Indirect Cost
Fund Balance Appropriated
122 Economic & Physical Development
Code 110- 7050- 465.31 -57 Forestry Program
110- 4400 - 410.11 -00 Salaries & Wages
4,673 increase
4,673 increase
699 increase
420 decrease
279 increase
7,918 increase
7,918 increase
7,918 increase
7,918 increase
84,623 increase
84,623 increase
84,623 increase
84,623 increase
3,592 increase
320 increase
900 increase
630 increase
6,539 increase
11,981 increase
2,000 decrease
2,000 decrease
180 decrease
180 decrease
143 increase
143 decrease
October 20, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
123 Finance Office
Code 110 -4400- 410.30 -04 Professional Service
110- 4400 - 410.11 -00 Salaries & Wages
124 Group Insurance HRA/HAS
Code 902 - 9802 - 410.21 -02 HRA
902 - 9802 - 410.21 -04 HSA
902 - 9802 - 410.30 -29 Consulting Broker Fee
902 - 0000 - 399.00 -00 Fund Balance Appropriated
132 General Fund, 2013 Edward Byrne Justice Assistance Grant
Code 110 -5103- 420.35 -82 Edward Byrne 2013
110 -0000- 331.51 -31 Edward Byrne 2013
133 Health Department
Code 110- 7600 - 441.33 -50 Contracts — Miscellaneous
110- 0000 - 345.10 -15 3rd Party Medicaid- Health
134 Health Department
Code 110 -7600- 441.33 -45 Contracted Services
110- 0000 - 345.10 -13 Medicaid — CC4C
110- 0000 - 345.10 -14 Medicaid — PCM
4,000 increase
4,000 decrease
100,000 increase
50,000 increase
10,000 increase
160,000 increase
1,607 increase
1,607 increase
43,000 increase
43,000 increase
15,698 increase
7,940 increase
7,758 increase
2. Tax refunds, rebates and releases (Attachment 1)
3. Director of Emergency Services requested approval of a Resolution for Approval of
Northwest Harnett Insurance District Boundaries. The changes are necessary because of
the addition of a sub - station in the western part of their district. With this extension of
district boundaries, more citizens will receive a lower fire insurance rating on their home
owner policies. (Attachment 2)
4. Director of Emergency Services requested authorization to accept award administered by
North Carolina Department of Crime Control and Public Safety Division of Emergency
Management in the amount of $35,000.
5. Finance Officer requested approval of an amendment to the contract for the audit firm of
Martin Starnes & Associates, CPA to audit the County's accounts for the period
beginning July 1, 2013 and ending June 30, 2014 be approved. The original audit
contract has already been approved by the Board but this is amendment will expand the
statement preparation to include the financial footnotes. The fee for these services will
be $4000.
6. Administration requested approval of the Interlocal Agreement for the Consolidation of
Emergency Communications and Dispatch Operations between Harnett County and City
of Dunn.
October 20, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
7. Administration requested approval of the Interlocal Cooperation Agreement for the
Installation of Utility Infrastructure Between Harnett County and the City of Dunn.
8. Harnett County Fire Marshal requested approval to amendment the Harnett County Fire
Prevention Ordinance to allow amendments to the Harnett County Fire Prevention
Ordinance as amendments are proposed from time to time by the National Fire
Prevention Code and the North Carolina State Building Code and to amend the section
relating to the fee schedule.
The group talked about the success of the recent Wings over Harnett Airshow held at the Harnett
Regional Jetport where County Manager Tommy Burns tandem jumped with the Golden
Knights. Commissioners thanked and congratulated those who worked on the event. Mr. Burns
said we are very fortunate to have Barry Blevins, who is also a Chief Master Sergeant in the Air
Force Reserve, and was able to coordinate a lot of the military units that came to the airshow.
Chairman Miller opened the floor for infoiuial comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes.
- Susan Ware of 393 of Ponderosa Trail in Cameron said she hopes the new 1/4 cent sales
tax remains earmarked for new school construction.
- Steve Blackburn of 190 Falling Water Road in Spring Lake said we really need to
support the bond referendum for school construction on the ballet for the upcoming
elections. He said it is something that is really needed; the school system is good but
the schools themselves are way over capacity, especially in certain parts of the County.
Commissioner Hill said the time is nearing the end of her 24 years on this Board where she has
worked with four County Managers with nothing negative to say about them. She said the
County Attorneys are tops and have guided them in the right direction. Commissioner Hill said
she came on this Board to be a voice for the people, stand for justice and do what is right. She
said we can always think of what Harnett County has benefited from however you can't give any
Board credit as the credit is due to the taxpayers and citizens of this County. She said the
taxpayers and citizens are responsible for Harnett County being where it is today and she
thanked them. Commissioner Hill said there is one problem that bothers her as she leaves this
Board and that is over $422,000 paid out to an attorney out of the County and is still going on
when veterans, Habitat and nonprofits could have benefited. She said we have had problems
with Harnett County Public Utilities for years but seemingly it has grown worse the past few
years. Commissioner Hill said we need to think in terms of unity, unity will help to solve some
of these problems.
Commissioner Hill moved to approve the appointment listed below. Commissioner Burgin
seconded the motion which passed unanimously.
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
Christy Barton (nominated by Commissioner Hill) was appointed to serve on this
committee for a term of one year expiring October 31, 2014.
October 20, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
County Manager Mr. Burns presented the following reports:
- Harnett Soil & Water Annual Report
- Planning Services Report September 2014
- Veteran Affairs Activities Reporting September 2014
- Harnett County Schools Financial Statements
- Interdepartmental Budget Amendments
Mr. Burns informed commissioners that Emergency Management staff have been participating in
several Ebola training sessions as this process continues. Weekly updates are provided in
coordination with federal and state folks. Mr. Burns also noted all employees that could attend
recently participated in Reasonable Suspicion and Drug Testing Training to coincide with our
new Drug & Alcohol Policy. Lastly, the Veterans Courts Coordinator wanted to remind the
Board that they are having a Treatment Court Graduation on November 12th at 2:00 pm in
courtroom six on the third floor.
Chairman Miller called for any new business. Commissioner Burgin, referencing the Harnett
County Schools Current Expense Financial Statements provided in their board package, asked
Mr. Burns to contact Superintendent Frye and request their full financials including how much
they receive state, federal and locally and how much they spend. Commissioner Burgin also
asked if staff had reviewed and discussed the additional charges of over $35,000 for the new
Middle School that he thought were included in the original project cost. Mrs. Honeycutt
responded that she believes they recently found out that their current construction budget was not
in -line and this was part clean-up but she will follow -up and provide a summary sheet.
Commissioner Springle inquired about the lack of notification of the recent transportation
meeting hosted by the Dunn Area Chamber of Commerce. Commissioner Springle also asked if
the Board would eventually sit down and discuss the most recent school capital outlay project list
and clarify how this is going to work. Mr. Bums responded if the items listed fit the definitions
under the 1/4 cent sales tax he thinks we are committed. Commissioner Springle clarified any
money not spent would be put in a separate account and questioned why the School Board would
want to spend that money as it comes in when we could be saving that money. Commissioner
Springle requested some clarification from the School Board. Commissioner Springle noted the
$100 Million School Bond would add 12.5 cents per $100 to our tax bill.
There was no need for closed session.
Commissioner Burgin moved to adjourn the meeting at 7:29 pm. Commissioner Hill seconded
the motio hich passed unanimously
aif
et Regina
e'er, Clerk
October 20, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
ATTACHMENT 1
Board Report
Date : 10/20/2014
Approved By : fl/2 AOC, /6 -,-qt-/
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL
MUNICIPALITIES
Na. NameofTax
sayer
1 DEMOSS,
THOMAS SCOTT
0002109760-2013 -
2013- 000000
ax; interest and
Penalties
City
0.00
County 163.71
2 HORVATH,
JODIE JOANNE City 0.00
HORVATH, 0001890262 - 2013 -
ALBERT STEVEN 2013 - 000000
III County 79.50
3 MASON, ROY
VALLON
5307
4 MASON, ROY
VALLON
0000033291 -2014- City 0.00
2014 - 000000
County 70.00
0000033293 - 2014- City
2014 - 000000
0.00
County 70.00
5 WOLDSETH,
NOLA M City 0.00
VANN, BRENDA 0000055772- 2014 -
LOU 2014- 000000
County 402.77
6 WOLDSETH,
NOLA M City 0.00
VANN, BRENDA 0000055773- 2014 -
LOU 2014- 000000
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
County 267.12
T6tai R
egtxest
status
163.71 Refund
79.50 Refund
Reason
Military
Exemption
Military
Exemption
Removed Solid
Waste
70.00 Refund Fee; Home not
livable
70.00 Refund
402.77 Refund
267.12 Refund
City Total 0.00
County Total 1,053.10
Total to be
Refunded 1,053.10
Removed Solid
Waste; Home not
Livable
Land value;
Coded Incorrectly
Land value;
Coded Incorrectly
Board Report
: 10/20/2014
Approved By : C- /0 ` L' — )1!
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Name of Tax
No. Payer Bilt# Tax, Interest and Total Request
Penalties., Refund ' Status
1 HILL, FREDDIE
0000024115- 2014 -2014-
000000
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
City
County
City Total
County Total
Total to be
Refunded
0.00
580.00
Reason
580.00 Refund Elderly
Exemption
0.00
580.00
580.00
ATTACHMENT 2
RESOLUTION
FOR APPROVAL OF NORTHWEST HARNETT
INSURANCE DISTRICT BOUNDARIES
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
WHEREAS, the laws of the State of North Carolina, and in particular North
Carolina General Statute 153A -233, authorize County of Harnett to designate the
boundaries of fire insurance districts for the purpose of insurance grading;
WHEREAS, the Board of Commissioners of the County of Harnett has
determined that protection of the health, safety and welfare of the citizens of County of
Harnett would be enhanced and promoted by changes in the boundary lines of Northwest
Harnett fire insurance district within County of Harnett; and
WHEREAS, the map attached hereto as Exhibit A which includes the areas to be
incorporated into such rated fire insurance districts has been prepared and is made a part
of this resolution by reference;
NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the
County of Harnett approve the boundary lines of all the Northwest Harnett fire insurance
districts in County of IIamett in accordance with the map attached hereto as Exhibit A as
if set forth fully herein, filed this date with the Board of County Commissioners and
recorded in the minutes of said meeting, and that said rated insurance districts from and
after the adoption of this resolution shall be as set forth in Exhibit A which is attached
hereto and incorporated by reference as if set forth fully herein.
ADOPTED this the 020 .tay of October, 201
<4_
CHAT AN OF -E HARNETT COUNTY
BO = • D OF COMMISSIONERS
ATTESTED
CLE
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