080414mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
August 4, 2014
The Harnett County Board of Commissioners met in regular session on Monday, August 4, 2014,
in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Gary House, Vice Chairman
Jim Burgin, Commissioner
Beatrice B. Hill, Commissioner
Gordon Springle, Commissioner
Member absent: Joe Miller, Chairman
Staff present:
Tommy Burns, Harnett County Manager
Joseph Jeffries, Deputy County Manager
Jennifer Slusser, Senior Staff Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Vice Chairman House called the meeting to order at 9:00 am. Commissioner Hill led the pledge
of allegiance and invocation.
Vice Chairman House called for additions and deletions to the published agenda. Mr. Burns
requested the addition for consideration resolutions endorsing the installation of road
improvements by NC DOT on Ernest Lane, Bond Lane and Hickorydale Lane/Lucas and Tucker
Lane. Commissioner Hill moved to approve the agenda as amended. Commissioner Springle
seconded the motion which passed 4 - 0.
Commissioner Springle moved to approve the items listed on the revised consent agenda.
Commissioner Hill seconded the motion which passed 4 - 0.
1. Minutes: - July 7, 2014 Regular Meeting
- July 21, 2014 Regular Meeting
2. Budget Amendments:
38 Health Department, Division on Aging
Code 110-7501-441.32-11 Family Care Support
110-7501-441.60-33 Materials & Supplies
110-0000-331.75-01 Family Caregiver Support
39 Medical Self -Insurance Fund
Code 906-9802-410.21-06 Payment of Claims
906-9802-410.30-29 Consulting/Broker Fee
483 decrease
200 decrease
683 decrease
500,000 decrease
934,000 decrease
August 4, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 4
39 Medical Self -Insurance Fund continued
Code 906-9802-410.30-31 Administrative Fee
906-9802-410.30-32 Stop Loss Insurance
906-0000-353.98-02 Medical Insurance Premiums
40 Dental Self -Insurance Fund
Code 907-9804-410.21-07 Payment of Claims
907-9804-410.30-31 Administrative Fee
907-0000-353.98-07 Dental Insurance Premiums
42 Cooperative Extension
Code 110-7300-465.60-39 Other Materials (Better Kid Care)
110-0000-331.73-05 Better Kid Care
43 Cooperative Extension
Code 110-4300-465.32-39 Pesticide Recycling
110-0000-334.73-19 Pesticide Recycling
44 Airport
Code 333-8300-406.45-30
333-0000-389.71-00
45 Airport
Code 332-8300-406.45-30
332-0000-389.71-00
46 Solid Waste
Code 580-6600-461.74-74
580-0000-334.66-01
580-0000-399.00-00
47 Sheriff's Office
Code 110-5100-420.60-33
110-0000-353.51-01
Runway 5 Apprch/Clearance Eng/Prof
Capital Reserve
Runway 5 Apprch/Clearance Eng/Prof
Capital Reserve
Capital Outlay
State Grant
Fund Balance Appropriated
Materials & Supplies
Contributions & Donations — Sheriff
276,000 increase
285,000 increase
873,000 decrease
340,000 increase
36,000 increase
376,000 increase
2,520 increase
2,520 increase
825 increase
825 increase
538 increase
538 increase
749 increase
749 increase
36,000 increase
25,000 increase
11,000 increase
50 increase
50 increase
3. Harnett County I.T. Department (GIS/E911 Division) requested permission to use the
sole source purchasing option to purchase an additional ArcGIS Concurrent Use License
from Environmental Systems Research Institute, Inc. (ESRI). ESRI provides the
software maintenance for the County GIS/E911 System. The new ArcGIS license will be
used by GIS/E911 staff to maintain the Address Points Layer and Road Center Lines in
the County GIS/E911 System. The cost of the license is $5,713 and will be paid out of
the Emergency Telephone System Budget.
4. Harnett County Cooperative Extension requested permission to receive a grant for Core
Services from Child Care Networks, Inc. for the 2014-2015 fiscal year for the proposed
amount of $33,673 contingent upon available funding for delivery of services.
August 4, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 4
5. Harnett County Cooperative Extension requested permission to re -apply for the
Adolescent Parenting Program Grant up to $75,000 for FY 2015/16 funded by the Teen
Pregnancy Prevention Initiative of the NC DHHS — Health Services of Raleigh, NC per
the recommendation from the Teens As Parents Executive Committee.
6. County Engineer requested approval of a grant contract with NCDENR in the amount of
$25,000 to install two 30 CY self-contained compactors that will be located at each
landfill to accept recyclables. There is a local cash match of $11,000.
7. Harnett County Public Library requested the reclassification of the Information Services
Specialist position. This position had previously been frozen due to Early Retirement in
2013. It was a Grade 73 Information Services Specialist and we are requesting that it be
reclassified to a Grade 70 Information Technology Librarian/Assistant Director position.
It will combine some of the aspects of the ISS position with more traditional Librarian
administrative and oversight duties.
8. Administration requested approval of the 2015 County Holiday Schedule.
9. Public Utilities requested approval of write-offs for 2nd quarter of 2014 in the amount of
$23,067.58. All of these accounts have been delinquent for more than three years. The
facilitation of these write-offs is an important step in a continuing effort to effectively
manage the collections of bad debt. HCDPU is currently using the Local Government
Debt Setoff Program and On -Line Collections, Inc. to help collect delinquent accounts.
10. Public Utilities requested approval of the 42 MGD Water Treatment Plant Project
Ordinance. This project consists of the modification and additions to the existing Harnett
Regional Water Treatment Plant to increase the treatment capacity to 42 MGD. It also
consists of modifications to the South Regional Booster Station. This project will
increase the water treatment capacity from 27 to 42 MGD and will also increase the
hydraulic ability to move water to Moore County and the southwestern area of the
County. This project will mainly be funded by Moore County while the remainder of the
funds coming from HCDPU reserves.
11. Senior Staff Attorney requested the Board authorize the County Manager to sign
authorization giving Spectra Energy Partners, LP consent to perform survey activities on
the County's property.
12. Resolution of the Harnett County Commissioners for the Installation of Road
Improvements on Ernest Lane. (Attachment 1)
13. Resolution of the Harnett County Commissioners for the Installation of Road
Improvements on Bond Lane. (Attachment 2)
14. Resolution of the Harnett County Commissioners for the Installation of Road
Improvements on Hickorydale Lane/Lucas and Tucker Lane. (Attachment 3)
August 4, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 4
Vice Chairman House opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Commissioner Hill moved to approve the appointment listed below. Commissioner Springle
seconded the motion which passed 4 - 0.
Fireman's Relief Fund Board - Flatbranch Fire Department
Larry Adams (nominated by Commissioner Hill) was appointed to serve on this Board,
replacing Ron Burgess, as the Flatbranch Fire Depainnent representative.
Mr. Burns told the Board he would be meeting with Superintendent Tom Frye later in the week
and asked if they had anything specific they would like for him to discuss in addition to: 1) roof
repairs; 2) having some of the board meetings in some of the high schools; 3) possibly setting up
a tour of the new middle school; and 4) issue about the contracting and energy efficient project.
Commissioner Burgin requested a joint meeting with the Board of Education as soon as possible
to discuss the proposed energy efficient project and invite the representatives from Senator Rabin
and Representative Lewis's office who have contact with the contractor. Commissioner Burgin
said this proposed project is different than what Duke Energy offers.
Mr. Burns noted staff would discuss the Boone Trail and Shawtown projects with the Board of
Education at their upcoming September 30th joint meeting. Commissioner Burgin asked that this
joint meeting be scheduled sooner if possible. Commissioner Springle asked Mr. Burns to also
ask about six acres of sod recently purchased by the School Board. Commissioner House would
also like to know how the School Board plans to educate the public on the bond referendum and
how we can assist them.
Mr. Burns reported that Harnett Forward Together Committee will meet with the Board during
the August 26, 2014 Special Session. Mr. Bums responded that he still has not heard anything
back from Harnett Health regarding the County's requests for an update.
Vice Chaiiman House called for any new business. Commissioner Springle noted Harnett
County is a part of District 6 of the NCACC which consists of Cumberland, Harnett and
Sampson counties. Since 1998 District 6 has complied with a two year rotation agreement which
would have Harnett County representing the district 2014-2016. Commissioner Springle moved
to nominate Commissioner Burgin to represent District 6. Commissioner Hill seconded the
motion which passed 4 — 0.
There was no need for closed session.
Commissioner Burgin moved to adjourn the meeting at 9:09 am. Commissioner Springle
seconded the motion which passed unanimously.
Gary House, ice Chaiiiiian
arlet Re
ina
eler, Clerk
ust 4, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 4
ATTACHMENT 1
Harnett
C 0 U N TY
RESOLUTION OF
THE HARNETT COUNTY COMMISSIONERS
FOR THE INSTALLATION OF ROAD IMPROVEMENTS
ON ERNEST LANE
WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners
endorsing the installation of improvements on Ernest Lane from SR 2039 (Walker Road) to the
dead end located in Harnett County
WHEREAS, the Department of Transportation proposes to make improvements to bring the
road up to minimum state standards for addition to the state road system
WHEREAS, the construction of these improvements will be at no cost to Harnett County
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the
Department of Transportation improving Ernest Lane.
Adopted this the 4th day of August, 2014 by the Harnett Coun d of Commissioners.
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Attest:
Marga -t Regina ler, Clerk to the Board
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Joe Miller,®Chaitman
www.harnett.org
ATTACHMENT 2
Harnett
COUNTY
www.harnett.org
RESOLUTION OF
THE HARNETT COUNTY COMMISSIONERS
FOR THE INSTALLATION OF ROAD IMPROVEMENTS
ON BOND LANE
WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners
endorsing the installation of improvements on Bond Lane from NC 27 to the dead end located in
Harnett County
WHEREAS, the Department of Transportation proposes to make improvements to bring the
road up to minimum state standards for addition to the state road system
WHEREAS, the construction of these improvements will be at no cost to Harnett County
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the
Department of Transportation improving Bond Lane.
Adopted this the 4th day of August, 2014 by the Harnett Coun
Attest:
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Gina
heeler, Cler the Board
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d of Commissioners.
Joe Miller, hairman
ATTACHMENT 3
Harnett
COUNTY
RESOLUTION OF
THE HARNETT COUNTY COMMISSIONERS
FOR THE INSTALLATION OF ROAD IMPROVEMENTS
ON Hickorydale Lane/ Lucas and Tucker Lane
WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners
endorsing the installation of improvements on Hickorydale Lane/ Lucas and Tucker Lane from
SR 1209 (Barbeque Church Road) to the dead end located in Harnett County
WHEREAS, the Department of Transportation proposes to make improvements to bring the
road up to minimum state standards for addition to the state road system
WHEREAS, the construction of these improvements will be at no cost to Harnett County
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the
Department of Transportation improving Hickorydale Lane/ Lucas and Tucker Lane.
Adopted this the 4th day of August, 2014 by the Harnett Countyof Commissioners.
Attest:
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Gina Wheeler, Clerk :the Board
www.harnett.org
Joe Miller, hairman
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