070714mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
July 7, 2014
The Harnett County Board of Commissioners met in regular session on Monday, July 7, 2014, in
the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Joe Miller, Chairman
Jim Burgin, Commissioner
Beatrice B. Hill, Commissioner
Gordon Springle, Commissioner
Gary House, Vice Chaiinian
Tommy Burns, Harnett County Manager
Joseph Jeffries, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Miller called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of
allegiance and invocation.
Chaiiinan Miller called for additions and deletions to the published agenda. Commissioner
Burgin moved to approve the agenda as presented. Commissioner Hill seconded the motion
which passed 4 - 0.
Commissioner Burgin offered corrections to the June 12th Special Session Minutes and June 16th
Regular Meeting minutes. Commissioner Burgin requested clarification regarding Budget
Amendment 502 Public Utilities, Erwin WW Improvements PU0604. Mrs. Honeycutt discussed
in detail her request for approval of award of the County's banking services proposal to PNC and
award of the lockbox function for Public Utilities to First Tennessee Bank, which she said would
be cheaper and more efficient. Mr. Ward confirmed it is cheaper to pay for the lockbox than to
try to process payments in-house. Commissioner Burgin also asked if the County's Solid Waste
Management Plan had been updated which Mr. Jeffries will follow-up on.
Commissioner Burgin moved to approve the items listed on the consent agenda. Commissioner
Springle seconded the motion which passed 4 - 0.
1. Minutes:
- June 23, 2014 Special Session — Budget Public Hearing
- June 16, 2014 Regular Meeting
- June 12, 2014 Reconvened Special Session — Budget
- June 10, 2014 Special Session
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
2. Budget Amendments:
502 Public Utilities, Erwin WW Improvements PU0604
Code 564-9100-431.45-01 Construction
564-9100-431.45-05 Contract 4
564-9100-431.45-20 Legal
564-9100-431.45-30 Engineering
564-9100-431.45-33 Materials & Supplies
564-9100-431.45-40 Land & RW
564-9100-431.45-58 Technical Hydro's
564-9100-431.45-70 Interest During Construction
564-9100-431.45-80 Contingency
564-9100-431.46-01 Residual Equity
564-9100-431.90-30 Public Utilities
564-0000-314.50-00 Sales Tax
564-0000-361.10-00 Interest
7 Planning Services Department
Code 110-7200-465-3345 Professional/Contracted Services
(NC WRC grant to update Land Use Plan)
110-0000-334-7205 Planning/NC WRC Land Use Plan
1 Library
Code 110-8100-450.33-45 Contracted Services
110-0000-331.81-02 Library / LSTA Grant
3. Tax refunds, rebates and release (Attachment 1)
1 decrease
1 decrease
1,128 decrease
31,154 decrease
1,132 decrease
15 decrease
14 decrease
205,589 decrease
36,388 decrease
210,119 increase
65,433 increase
33 increase
97 increase
10,000 increase
10,000 increase
59,753 increase
59,753 increase
4. Harnett County Board of Commissioners approved statement to the Tax Administrator of
the County of Harnett as "You are hereby authorized, empowered and commanded to
collect the taxes set forth in the tax records filed in the office of Harnett County and in
the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise
therein set forth. Such taxes are hereby declared to be a first lien upon all real property of
the respective taxpayers in the County of Harnett, and this order shall be a full and
sufficient authority to direct, require and enable you to levy on and sell any real or
personal property of such taxpayers, for and on account thereof, in accordance with law.
5. County Staff Attorney, on behalf of Public Utilities, requested approval of Amended
Harnett County Water and Sewer Ordinance ("An Ordinance Regulating the Use of
Water and Sewer Facilities Operated by the Harnett County Department of Public
Utilities Fixing Rents, Rates, Fees and Other Charges and Providing for Collection of the
Same") with an effective date of July 1, 2014 to incorporate the fee schedule for Harnett
County Public Utilities previously adopted per the fiscal year 2014-2015 budget
ordinance on June 23, 2014.
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
6. Finance Officer requested approval of award of the County's banking services proposal
to PNC. Finance Officer also requests approval of award of the lockbox function for
Public Utilities be awarded to First Tennessee Bank. The County received four bids for
banking services. (Attachment 2) The Finance Officer reported, based upon an analysis
of bids, it has been decided that the County's primary banking should remain with PNC
but that the lockbox function for Public Utilities be awarded to Tennessee Bank. Staff
feels that the earnings credit and fees charged by PNC are comparable to the market and
will continue to be the "best fit" for County needs.
7. Cooperative Extension requested permission to submit grant application to PNC Grow
Up Great in the amount of $125,000 Parenting Grassroots Efforts to fund the Parents As
Teachers Program.
8. Cooperative Extension requested peliuission to submit grant application to Duke Energy
Foundation in the amount of $60,000 Parenting Grassroots Efforts
9. Cooperative Extension requested permission to accept additional funds for the Race to
the Top Grant from Child Care Networks, Inc. for the 2014-2015 fiscal year in the
amount of $12,665.
10. Planning Services requested permission to accept the NC Wildlife Resources
Commission Partners for Green Growth Grant in the amount of $10,000 to help complete
the environmental portion of the County's Land Use Plan.
11. Planning Services requested adoption of the updated Capital Area Metropolitan Planning
Organization (CAMPO) Memorandum of Understanding (MOU). As a result of the 2010
Census, the Capital Area MPO's boundary has grown so an updated MOU is required to
add the Town of Archer Lodge as a member as well as a few minor adjustments such as
adding the Federal Transit Administration & Federal Rail Administration as stakeholders.
12. Planning Services requested approval to accept the Abandoned Manufactured Home
Grant Contract #6038 from the NC Depaitiiient of Environment and Natural Resources in
the amount of $24,000. The grant does not require any matching county funds.
13. Public Utilities requested approval of an increasing engineering amendment in the
amount of $26,277 for MBD Consulting Engineers for services provided on the South
Central Wastewater Phase 1C1 Project. USDA Rural Development, the funding agency
for the project, concurred with this request as additional design services and inspection
services were required during the course of construction. The specific design change and
the resulting construction changes resulted in approximately $87,137.26 in savings.
14. Harnett County Public Library requested permission to accept the NC LSTA Grant for
NC Cardinal from the State Library in the amount of $59,753. The grant will reimburse
the Library for changes incurred during the migration of our ILS to the NC Cardinal
System.
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
15. County Engineer requested approval of revised agreement between Harnett County and
NCDOT for the acceptance of funds from NCDOT for roadway improvements at
Highland Middle School.
16. Administration requested approval to accept funding allocations from Mid -Carolina Area
Agency on Aging Home and Community Care Block Grant.
17. Administration requested approval of Termination of Lease between County of Harnett
and Johnston County Industries, Inc on June 23, 2014. The lease covered a parcel of real
property located at 200 Alexander Drive in Lillington upon which the Harnett Production
Enterprises facility was located. The facility has been vacated and inspected by staff and
determined to be in excellent condition.
Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes. No one spoke.
Commissioner Burgin moved to approve the appointments listed below. Commissioner Springle
seconded the motion which passed 4 - 0.
CITY OF DUNN — BOARD OF ADJUSTMENT ETJ
Gary Beasley of 567 Ammons Road in Dunn (nominated by Commissioner Hill) was
reappointed to serve on the City of Dunn's Board of Adjustment as an ETJ member for a
term of three years expiring June 30, 2017.
HISTORIC PROPERTIES COMMISSION
Suzanne Prince (nominated by Commissioner Springle) was reappointed to serve on this
commission for a term of 3 years expiring June 30, 2017.
Chainiian Miller recognized Taylor Foster who will be attending the NCACC Conference as the
Harnett County 4-H Youth Delegate this year. Mr. Foster is 15 years of age and has participated
in the Harnett County 4-H Program for over 10 years.
Commissioner Burgin moved to designation Commissioner Springle as the voting delegate for
Harnett County at the 107th Annual Conference of the North Carolina Association County
Commissioners to be held in Buncombe County, NC, on August 14 — 17, 2014. Commissioner
Hill seconded the motion which passed 4 — 0.
Mr. Burns presented the following report:
- Veteran Affairs Activities Report June 2014
Mr. Burns noted staff is still in the process of getting everything in place for the new fiscal year.
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
Chairman Miller called for any new business. Commissioner Springle said we need to do a
better job educating our citizens about what we are doing with our money. Commissioner
Springle asked that the following things be done as he believes they will help us move forward:
1) Recovery plan from the Tax Department with a time -line of collecting the $2.6 Million
in outstanding taxes;
2) Set a date for a meeting with developer builders along with Public Utilities and
Planning Services to talk about where we are and what we are trying to do together;
3) Talk with the Board of Education about looking at Shawtown, Boone Trail and
Lillington as well as asking them about using their fund balance to fix the roofs included
in their list of needs;
4) Look at health insurance and what we could do differently especially regarding the
cost of retired employees on health insurance;
5) Get the Human Resources policy manual updated and requested a completion date;
6) Talk to Harnett Forward Together Committee and discuss ways to better cooperate
with them on the properties they own; and
7) Consider, for the next budget process, using what is call a "Zero Balance Budget"
which is a different process that he thinks will help us look at where we are.
Commissioner Springle said he thinks there is a lot more positives than negatives and he thinks
we are moving forward. He said he appreciates the staff and all of their hard work on the budget.
Commissioner Hill said she feels when someone has a series of questions that they need to
contact the Finance Office for clarification before the meeting. She said she hasn't heard a lots
of complaints regarding the recent tax increase and thinks people are aware of the fact that we
need that increase if we are to continue to run this county as it should be.
Commissioner Burgin said he has been contact by businesses regarding the tax increase.
Commissioner Burgin said he thinks we need to do the following:
1) Get a quarterly report on the self-insured health insurance. He said we will really
need to tract that as he is afraid they have really underestimated what the total cost will
be;
2) Ask Human Resources to implement a driver training program as soon as possible, to
include the Sheriff's Office, and everyone that drives a county vehicle needs to have a
safe driver training class that must renew every year;
3) Get an update from Harnett Health and asked Mr. Burns to reach out to them;
4) Get an update from Harnett Forward Together Committee and see what they have sold
and develop a plan;
5) Occationally hold a morning Board meeting at a local high school as he believes
young people need to see how government works;
6) Video the Board of Commissioner's meetings and reminded the group that staff
previously got price quotes for this;
7) Asked about the Board of Education's budget and fund balance; and
8) Confirmed our fund balance is hoovering around $15 Million.
Mr. Jeffries reported staff is currently looking at how much it will cost to rehab the old Boone
Trail School. Mr. Jeffries also noted staff is evaluating a space plan for county programs.
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
Commissioners agreed it would also be a good idea to use the old Shawtown School.
Commissioners discussed if Fort Bragg would have an influx or decrease of 15,000 soldiers in
the near future. Commissioner Burgin said it has always been his fear that the County would
build four or five additional schools only to see a decrease in the military population. Some
believe that Dunn will experience the next growth in school areas. Commissioners continued to
discuss schools and their wishes for a more constructive dialogue with the School Board now
that the budget has been approved.
There was no need for closed session.
Commissioner Burgin moved to adjourn the meeting at 9:41 am. Commissioner Hill seconded
the motion which passed unanimously.
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Joe Miller Chairman
et Regina eeler, Clerk
July 7, 2014, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
ATTACHMENT 1
Approved by the HerneAt
ornty Board, cf Commiscip.pen>
8oariport
Date : 07/07/2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
NO BIR Tex, Interesf and'0"0,"NarneTorTeritli" --- •
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Approved By : 11 doe 7-1-14
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1 ANITCHE, VINCENT
UGOCHUKVVU City 0.00
0002097723- 2013- 2013- 000000
2 SILLETT, JONATHAN P
SILLETT, JEANNETTE
MARIE
3 SILLETT, JONATHAN P
SILLETT, JEANNETTE
MARIE
4 SILLETT, JONATHAN P
SILLETT, JEANNETTE
MARIE
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
0001262025- 2011- 2011- 000000
0001262025- 2012- 2012- 000000
0001262025- 2013- 2013- 000000
County 98.92
City 0.00
County 145.38
City 0.00
County 145.38
City 0.00
County 147.19
City Total
County Total
Total to be
Refunded
98.92 Refund
145.38 Refund
145.38 Refund
147.19 Refund
0.00
536.87
536.87
ticoic;41:4
Military
Exemption
Value
Decrease
Value
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Value
Decrease
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