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080414a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting August 4, 2014 9:00am 1. Call to order Chairman Joe Miller 2. Pledge of Allegiance and Invocation-Commissioner Beatrice B. Hill 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Harnett County LT. Department (GIS/E911 Division) requests permission to use the sole source purchasing option to purchase an additional ArcGIS Concurrent Use License from Environmental Systems Research Institute, Inc. (ESRI), ESRI provides the software maintenance for the County GIS/E911 System. The new ArcGIS license will be used by GIS/E911 staff to maintain the Address Points Layer and Road Center Lines in the County GIS/E911 System. The cost of the license is $5,713 and will be paid out of the Emergency Telephone System Budget. D. Harnett County Cooperative Extension requests permission to receive a grant for Core Services from Child Care Networks, Inc. for the 2014-2015 fiscal year for the proposed amount of$33,673 contingent upon available funding for delivery of services. E. Harnett County Cooperative Extension requests permission to re-apply for the Adolescent Parenting Program Grant up to $75,000 for FY 2015/16 funded by the Teen Pregnancy Prevention Initiative of the NC DHHS Health Services of Raleigh, NC per the recommendation from the Teens As Parents Executive Committee. F. County Engineer requests approval of grant contract with NCDENR in the amount of $25,000 to install2-30 CY self-contained compactors that will be located at each landfill to accept recyclables. There is a local cash match of$11,000. G. Harnett County Public Library requests the reclassification of the Information Services Specialist position. This position had previously been frozen due to Early Retirement in 2013. It was a Grade 73 Information Services Specialist and we are requesting that it be reclassified to a Grade 70 Information Technology Librarian/ Assistant Director position. It will combine some of the aspects of the ISS position with more traditional Librarian administrative and oversight duties. H. Administration requests approval of the 2015 County Holiday Schedule I. Public Utilities requests approval ofwrite-offs for 2nd quarter of2014 in the amount of $23,067.5 8. Page 1 J. Public Utilities requests approval of the 42 MGD Water Treatment Plant Project Ordinance. This project consists of the modification and additions to the existing Harnett Regional Water Treatment Plant to increase the treatment capacity to 42 MGD. It also consists of modifications to the South Regional Booster Station. This project increases our water treatment capacity from 27 to 42 MGD and also increases our hydraulic ability to move water to Moore County and the southwestern area of the County. This project will be mainly funded by Moore County while the remainder of funds will come from HCDPU reserves. K. Senior Staff Attorney requests that the Board authorize the County Manager to sign authorization giving Spectra Energy Partners, LP consent to perform survey activities on the County's property. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. County Manager's report-Tommy Bums, County Manager 8. New Business 9. Closed Session 10. Adjourn Page2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting July 21,2014 The Harnett County Board of Commissioners met in regular session on Monday, July 21, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Joe Miller, Chairman Staff present: Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Burns, Harnett County Manager Jennifer Slusser, Senior Staff Attorney Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 7:00pm. Vice Chairman House led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Mr. Burns requested the addition for consideration Resolution by the Harnett County Board of Commissioners in Support of Harnett Training Campus Renovation Project. Vice Chairman House moved to approve the agenda as amended. Commissioner Hill seconded the motion which passed unanimously. Commissioner Burgin moved to approve the items listed on the revised consent agenda. Commissioner Hill seconded the motion which passed unanimously. 1. Budget Amendments: 2 Public Utilities South Central Wastewater Phase 1C-2 Project PU1006 Code 578-9100-431.46-01 Residual Equity 610,494 increase 578-9100-431.45-33 Materials & Supplies 381,128 decrease 578-9100-431.45-20 Legal 33,289 decrease 578-9100-431.45-22 Issuance Cost 328 decrease 578-9100-431.45-30 Engineering 3,029 decrease 578-9100-431.45-40 Land & RW 26,300 decrease 578-9100-431.45-70 Interest During Construction 8,967 decrease 578-9100-431.45-80 Contingency 54,507 decrease 531-9100-431.45-54 WWTCP 102,946 decrease 3 Emergency Medical Services Code 110-5400-420.35-72 ASPR 2012 (Wake Med) 110-0000-353.54-10 ASPR 2012 (Wake Med) 5,225 increase 5,225 increase July 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of8 4 SheriffOffice Code 252-5I 00-420.35-97 Execution Sale 252-0000-35I.5I-02 Execution Sale 5 Sheriff Office Code 252-5100-420.35-98 NC Dept. ofRevenue 252-0000-336.24-03 NC Dept. ofRevenue 8 Public Utilities Water Treatment Plant Expansion PU0705 Code 569-0000-370.82-02 Revenue Bonds 569-0000-389.50-00 Public Utilities 9 Public Utilities Code 53I-9000-431.90-76 Other Financing Uses 53I-0000-399.00-00 Fund Balance Appropriated I2 Health Department Code II 0-7600-441.60-45 Drugs II 0-0000-331.76-I2 Family Planning I5 Health Department, Division on Aging Code II0-7510-441.60-33 Materials & Supplies 1I0-0000-331.77-04 National Senior Service Corp 16 Health Department, Division on Aging II 0-7500-441.33-45 Contracted Services 1I 0-0000-33I. 77-03 Title III/Home & Community 18 Harnett County WIA Adult Program Fund Code 234-7410-465.12-00 Salaries & Wages Part-time 234-7410-465.30-22 (Indirect Cost) 234-7410-465.32-72 Support Services 234-7410-465.33-45 Contracted Services 234-7410-465.35-26 Participant Cost 234-7410-465.35-27 Child Care 234-7410-465.4I-I1 Telephone & Postage 234-7410-465.58-01 Training & Meetings 234-7410-465.58-14 Travel (Admin) 234-7 4I 0-465 .58-I9 Travel (Participant) 234-7410-465.60-33 Materials & Supplies 234-7410-465.35-83 Training Voucher Authorization 234-0000-331.74-IO WIA Adult Program 235 increase 235 increase 983 increase 983 increase 7 64,682 decrease 764,682 increase 764,682 increase 7 64,682 increase 2,678 increase 2,678 increase 2,500 increase 2,500 increase 9,600 increase 9,600 increase 6,977 increase 5,962 increase 1 ,500 increase 1,088 increase 3,717 increase 1,000 increase 740 increase 500 increase 800 increase 3,000 increase 2,000 increase 6,285 increase 33,569 increase July 2I, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of8 20 Harnett County WIA Dislocated Worker Adult Program Fund Code 234-7411-465.12-00 Salaries & Wages Part-time 234-7411-465.26-08 Worker's Compensation 234-7411-465.35-27 Child Care 234-7411-465.32-72 Supportive Services 234-7411-465.33-45 Contracted Services 234-7411-465.35-26 Participant Cost 234-7411-465.60-33 Telephone & Postage 234-0000-331.74-11 WIA Dislocated Worker Program 23 Sheriff Office Code 252-5100-420.35-98 NC Dept. ofRevenue 252-5100-420.35-97 Execution Sale 252-5100-420.35-96 Clerk of Court 252-0000-336.24-03 NC Dept. ofRevenue 252-0000-351.51-02 Execution Sale 252-0000-336.24-02 Clerk of Court 24 Harnett County WIA Youth Program Code 234-7 408-465.12-02 Participant Wages 234-7408-465.22-00 FICA 234-7408-465.26-08 Worker's Compensation 234-7408-465.33-45 Contracted Services 234-7408-465.35-01 Stipends/Bonuses 234-7408-465.35-26 Participant Cost 234-7408-465.58-14 Travel (Admin) 234-7408-465.60-31 Gas & Oil & Auto Supplies 234-0000-331.74-08 Sampson Out School 25 Harnett County WIA Youth Program Code 234-7 406-465.12-02 Participant Wages 234-7406-465.22-00 FICA 234-7406-465.26-08 Worker's Compensation 234-7406-465.33-45 Contracted Services 234-7 406-465.3 5-01 Stipends/Bonuses 234-7406-465.35-26 Participant Cost 234-7 406-465.41-11 Telephone & Postage 234-7406-465.58-14 Travel 234-7406-465.60-33 Materials & Supplies 234-0000-331.74-06 Sampson In School 26 Cooperative Extension Code 110-7310-465.33-45 Contracted Services 110-7310-465.58-14 Travel 110-7310-465.60-53 Dues & Subscriptions 110-7310-465.60-33 Materials & Supplies 6,977 increase 358 increase 1,000 increase 15,200 increase 1 ,600 increase 6,000 increase 169 increase 31,304 increase 40,000 increase 1,000 increase 250,000 increase 40,000 increase 1,000 increase 250,000 increase 6,582 increase 400 increase 200 increase 2,996 decrease 7,619 increase 809 decrease 2,357 decrease 150 decrease 8,489 increase 12,109 increase 755 increase 300 increase 10,886 decrease 6,256 decrease 5,122 increase 390 increase 5,504 increase 250 increase 7,288 increase 52,980 increase 3,500 increase 2,250 increase 1,270 increase July 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of8 26 Cooperative Extension continued Code 11 0-731 0-465.60-4 7 Food & Provisions 110-0000-353.73-10 Contribution & Donation 110-0000-353.73-10 Contribution & Donation 110-0000-353.73-10 Contribution & Donation 27 Cooperative Extension Code 11 0-73 26-465.11-00 Salaries & Wages 110-7326-465.21-00 Group Insurance 11 0-73 26-465.21-05 Employee Clinic 110-7326-465.22-00 FICA 110-73 26-465.23-00 Regular Retirement 110-7326-465.25-10 Unemployment Benefits 110-7326-465.26-08 Worker's Compensation 110-7326-465.41-11 Telephone & Postage 110-7326-465.58-01 Training & Meetings 110-7326-465.58-14 Travel Administration 110-7326-465.60-33 Materials & Supplies 110-0000-331.73-26 Revenue-Race to the Top Grant 28 Cooperative Extension Code 110-7301-465.11-00 Salary & Wages 110-7301-465.21-00 Group Insurance 11 0-73 01-465.21-05 Employee Clinic 110-7301-465.22-00 FICA 110-7301-465.23-00 Regular Retirement 11 0-73 01-465.25-1 0 Unemployment Benefits 110-7301-465.26-08 Worker's Compensation 110-7301-465.41-11 Telephone & Postage 110-7301-465.55-12 Printing & Binding 110-7301-465.58-01 Training & Meetings 110-7301-465.58-14 Travel Administration 110-7301-465.60-33 Materials & Supplies 110-0000-334.73-01 Child Care Resource & Referral 30 Health Department Code 110-7600-441.60-33 Materials & Supplies 11 0-0000-3 31.7 6-13 Child Health ( CFPT) 31 Health Department Code 110-7600-441.41-11 Telephone & Postage 11 0-7 600-441.5 8-01 Training 110-7600-441.58-14 Travel 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-46 Medical Supplies 110-0000-331.76-11 Immunization Action Plan 1,000 increase 39,000 increase 1,000 increase 21,000 increase 4, 723 increase 778 increase 35 increase 1 ,249 increase 833 increase 122 increase 208 increase 160 increase 600 increase 1,300 increase 4,122 increase 14,130 increase 11,77 4 decrease 825 increase 10 increase 899 decrease 834 decrease 116 decrease 7 61 decrease 70 increase 250 increase 1 00 increase 300 increase 193 increase 12,636 decrease 75 increase 75 increase 1,132 decrease 320 decrease 900 decrease 630 decrease 6,539 decrease 9,521 decrease July 21,2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of8 32 Health Department Code 110-7600-441.58-14 Travel 110-0000-331.76-01 WIC-Crossroads 33 Health Department Code 110-7600-441.32-26 Incentives 110-7600-441.58-14 Travel 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-47 Food & Provisions 110-0000-334.76-26 Quality Health Improvement 34 Health Department Code 110-7600-441.60-45 Drugs 110-0000-334.76-24 STD Drugs 35 Harnett County WIA Youth Program Code 234-7405-465.12-00 Salaries & Wages Part-time 234-7405-465.30-22 Indirect Cost 234-7405-465.58-19 Participant Travel 234-7405-465.32-72 Supportive Services 234-7405-465.35-26 Participant Cost 234-7405-465.32-73 Training Voucher 234-0000-331.74-05 WIA In School Youth Program 36 Harnett County WIA Youth Program Code 234-7407-465.12-00 Salaries & Wages Part-time 234-7407-465.30-22 Indirect Cost 234-7407-465.58-19 Participant Travel 234-7407-465.35-26 Participant Cost 234-7407-465.32-73 Training Voucher 234-0000-3 31.7 4-07 WIA Out of School Youth Program 2. Tax refunds, rebates and releases (Attachment 1) 3. Resolution to add roads to state system (Attachment 2) 646 increase 646 increase 700 increase 700 increase 800 increase 500 increase 2,700 increase 3,172 increase 3,172 increase 4,884 increase 3,387 increase 1,14 7 increase 874 increase 1,809 increase 9, 126 increase 21,227 increase 2,093 increase 1,451 increase 492 increase 659 increase 3,911 increase 8,606 increase 4. Administration requested approval of a 60-foot Cross Access Easement and Road Maintenance Agreement for Bain Street, located in Town of Lillington, County of Harnett, between County of Harnett, Edgar R. Bain and wife, Faye M. Bain and Trump Lillington, LLC. 5. Cooperative Extension requested permission to accept contributions in the amount of $61,000 for support ofthe Parenting Education Program. The Parents as Teachers Program has been funded over 15 years by the Harnett County Partnership for Children but due to budget cuts, the PAT program has changed its initiative and has secured funds to operate this program for the 2014-15 fiscal year. July 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of8 6. Cooperative Extension requested permission to apply for $40,000 grant from Wal-Mart for Parenting Education Program. 7. Resolution by the Harnett County Board of Commissioners in Support of Harnett Training Campus Renovation Project. (Attachment 3) Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Susan Byerly of 407 Old Post Road in Erwin spoke on behalf of the Harnett County Parents as Teachers Advisory Board and Program Director. Mrs. Byerly said this program has been nationally recognized as it teaches parents how to parent in the most effective way. She said the group appreciates the County allowing them to continue as they seek funding from grants and different resources. Commissioner Burgin asked if the group would be able to reapply for funding from the original provider the following year which they will. Commissioner Burgin moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE LaConda Davenport (nominated by Commissioner Hill) was appointed to serve on this committee for a term of one year expiring July 31, 2015. HISTORIC PROPERTIES COMMISSION Donna M. Johnson (nominated by Commissioner Springle) was reappointed to serve on this commission for a term of3 years expiring June 30, 2017. SOCIAL SERVICES BOARD Mrs. Billie Bryant (nominated by Commissioner Springle) was appointed to serve on the DSS Board for a term ofthree years expiring June 30, 2017. Mrs. Slusser petitioned the Board for a public hearing on Adoption of Bond Order Authorizing the Issuance of $100,000,000 General Obligation School Bonds of the County of Harnett, North Carolina. Chairman Miller called to order a public hearing on the matter and opened the meeting for comments from the public. -Susan Ware of393 Ponderosa Trail in Cameron asked ifthe $100 Million for the bonds was above and beyond the tax that was voted on last fall and asked how far out this is projecting. Mrs. Ware also suggested that they take leadership from the big box stores and not over-plan yet have one architectural standard for each of the three school levels. Superintendent Tom Frye responded that it was above and beyond the recent sales tax increase and was projected through 2018. Mr. Frye noted the $100 Million is only a portion ofthe entire $210 Million Board of Education Capital Building Plan. Mr. Frye also reported that the Board of Commissioners and Board ofEducation had met in the summer of2011 and established an July 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of8 architectural standard for an elementary, middle and high school. Seeing no one else move, Chairman Miller closed the public hearing. Vice Chairman House moved to adopt the Bond Order Authorizing the Issuance of$100,000,000 General Obligation School Bonds ofthe County of Harnett, North Carolina. Commissioner Hill seconded the motion. Commissioner Burgin asked if the Board approves this if they would then be locked in to the projects, amounts or contractors listed. Mr. Bums and Mr. Frye clarified that they would be locked into the projects but they would not be locked into the amounts or a particular contractor; with the exception of using the selected prototypes for the schools, as the projects would have to go through the procurement process. Commissioner Burgin reiterated that he was fine with this as long they are not locked into a particular contractor or construction company. Commissioner Burgin, referencing the LFG-1 08 Form provided in the package for review, said people need to know they are talking about a 12.3 cents property taxes increase for the $9.5 million dollars appropriated in 2016117118. Mr. Bums noted this would be based on the time of issuance and noting the LFG-1 08 Form is based on the debt schedule and the Board would have to set the tax rate determinate to generate that amount. Mr. Bums responded to additional questions regarding the Statement of Debt provided. Mr. Bums also confirmed that the total estimated interest on the bonds is $52,500,000 based on the assumption of the general obligation bonds being issued in the amount of $100 Million at an estimated interest rate of 5% with level principal amortization for 20 years. Mr. Frye added that the Board of Education did not include the Southwest Elementary School in the list because the quarter cent sales tax is to be dedicated for that purpose. The motion to adopt the Bond Order Authorizing the Issuance of $100,000,000 General Obligation School Bonds of the County of Harnett, North Carolina, passed unanimously. (Attachment 4) Vice Chairman House moved to adopt the Resolution Setting a Special Bond Referendum and Directing the Publication of Notice of a Special Bond Referendum and Notification of the Harnett County Board of Elections. Commissioner Springle seconded the motion which passed unanimously. (Attachment 5) Mr. Bums presented the following reports: -Community Development Monthly Performance Report-June 2014 -Planning Services Report-June 2014 -Department of Public Health Activities Summary-June 2014 -Interdepartmental Budget Amendments Mr. Bums noted the interdepartmental budget amendments included in the package were clean- up amendments to get the books in order prior to the close of the year. Mr. Bums also noted Harnett County had recently earned the SHIIP County of the Year Award. SHIIP's coordinating site in Harnett County is the Harnett County Council on Aging/RSVP where SHIIP volunteers provided counseling to clients and reach out to residents through various efforts. July 21,2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of8 Chairman Milled called for any new business. Commissioner Burgin said again he thinks we needed an update from Harnett Health, an update from Harnett Forward Together Committee, ne meet with the Board of Education on a regular basis, get in line to get a quarterly report on the health insurance as well as meeting with our Planning and Inspections Department and developers. Commissioner Burgin responded that in meeting with the developers he hopes to see what we can do to be "more in tune" as he get complaints all the time from builders on how it would be easier to do things in Harnett County. He said developers need to understand that schools are going to get capped; they need to understand what is happening by us approving all of these lots. Commissioner Burgin also said we need to talk to developers about taking some of the approved lots back where they haven't done anything on them in the last 10 or 15 years. Mr. Frye noted Over Hills High School, Lafayette Elementary School and Overhills Elementary School were capped this past year. Commissioner Burgin said he thinks the School Board should also be involved in the meeting with developers. Superintendent Frye commented that the Planning Department has been very good providing the School Board with information. Chairman Miller said only one developer has contacted him since he had been on the Board and that developer ended up owing Public Utilities over $60,000, owed the Tax Department $39,000 and his partner owed $50,000. Chairman Miller said he would like to know who will be invited to the meeting with developers so that information can be verified prior to the meeting. Commissioner Burgin said he thinks everybody who has lots approved in this county should be invited to this meeting which should be open with ground rules stated in the beginning. Commissioner Burgin said he believes reasonable developers will agree to an additional $5,000 or $10,000 fee per lot that would go toward a school in areas where schools are needed. Discussions regarding the proposed meeting with developers continued. Mr. Bums noted staff had previously met with a lot of the developers and most of their issues were regarding utility fees. Chairman Miller asked that the Planning Department distribute a list of developers as well as who will attend this meeting. It was the consensus of the group that county representatives from Public Utilities, Health Department, Planning & Inspections, Fire Marshal's Office; basically Development Review Board representatives, should attend this meeting as well as inviting the School Board. Commissioner Burgin moved that the Board go into closed session to consider a personnel matter. This motion was made pursuant to NC G.S. 143-318.11(a)(6). Commissioner Springle seconded the motion which passed unanimously. Commissioner Burgin moved that the Board come out of closed session. Commissioner Springle seconded the motion which passed unanimously. Commissioner Burgin moved to adjourn the meeting at 7:58pm. Commissioner Hill seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk July 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page8of8 ·: : \ p p r o v e d by 'i h e Ha m < : : t f · '"'~ · - .. Co : •n t y Bo a r d o f Com m i ~ < ; i o n e n . . Da t e : 07 / 2 1 / 2 0 1 4 6o . C TO : HA R N E T T CO U N T Y BO A R D OF CO M M I S S I O N E R S RE : CO N S I D E R A T I O N OF RE F U N D FO R TA X E S , IN T E R E S T AN D PE N A L T I E S FO R AL L MU N I C I P A L I T I E S No . Na m e of Ta x Pa y e r Bi l l # Ta x , In t e r e s t an d Pe n a l t i e s To t a l Re f u n d BU T L E R , CH A R L E S WI L S O N Ci t y 0 00 0 1 5 5 3 8 3 0 - 2 0 0 9 - 2 0 0 9 - 0 0 0 0 0 0 22 8 . 9 4 Co u n t y 22 8 . 9 4 2 BU T L E R , CH A R L E S WI L S O N Ci t y 0 00 0 1 5 5 3 8 3 0 - 2 0 1 1 - 2 0 1 1 - 0 0 0 0 0 0 21 4 . 9 1 Co u n t y 21 4 . 9 1 3 HU D S O N , MI C H A E L JA S O N Ci t y 0 00 0 1 8 9 3 2 9 3 - 2 0 1 1 - 2 0 1 1 - 0 0 0 0 0 0 24 2 . 4 8 Co u n t y 24 2 . 4 8 4 HU D S O N , MI C H A E L JA S O N Ci t y 0 00 0 1 8 9 3 2 9 3 - 2 0 1 2 - 2 0 1 2 - 0 0 0 0 0 0 23 9 . 4 Co u n t y 23 9 . 4 5 MO R I N , RO B E R T L Ci t y 0 MO R I N , L 00 0 0 0 3 8 4 6 6 - 2 0 1 3 - 2 0 1 3 - 0 0 0 0 0 0 19 3 . 5 8 Co u n t y 19 3 . 5 8 6 TO P P I N G , JO S E P H DE A N Ci t y 0 00 0 1 7 8 2 2 1 6 - 2 0 1 0 - 2 0 1 0 - 0 0 0 0 0 0 10 5 . 6 3 Co u n t y 10 5 . 6 3 7 TO P P I N G , JO S E P H DE A N Ci t y 0 00 0 1 8 9 4 5 8 6 - 2 0 1 1 - 2 Q 1 1 - 0 0 0 0 0 0 21 3 . 0 1 Co u n t y 21 3 . 0 1 S. KE I T H FA U L K N E R Ci t y To t a l 0 Re v e n u e Ad m i n i s t r a t o r Co u n t y To t a l 1, 4 3 7 . 9 5 To t a l to be Re f u n d e d 1, 4 3 7 . 9 5 CC : S. KE I T H FA U L K N E R Re q u e s t Status Refund Refund Refund Refund Refund Refund Refund Reason Boat sold Boat sold Military Exemption Military Exemption Value Decrease Military Exemption Military Exemption ~ 1-3 > ('j 0::: ~ ~ :z 1-3 - ATTACHMENT 2 RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. ATTEST: strong roots • new growth Senter Hills Subdivision Senter Lane BOARD OF COMMISSIONERS www.harnett.org ATTACHMENT 3 RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF HARNETT TRAINING SCHOOL CAMPUS RENOVATION PROJECT www.harnett.org THAT WHEREAS, Harnett County has a long history of partnering with the City of Dunn and Central Carolina Community College for the betterment of the county and its residents; and WHEREAS, the presence of Central Carolina Community College and its programs within Harnett County is· a valued asset to the community; and WHEREAS, Harnett County appreciates the historic value of the former Harnett Training School, located at 61 0 East Johnson Street in the City of Dunn, as one of the last remaining Rosenwald schools, which were built in the early 1900s to educate black students by Julius Rosenwald, part owner and president of Sears, Roebuck ana Company; and WHEREAS, the County acknowledges that the City of Dunn, through its renovation, reuse and expansion of the Harnett Training School Campus, is seeking to enhance the quality of life and educational opportunities for its citizens; and WHEREAS, through its continued financial support of Central Carolina Community College, Harnett County allows the community college to continue its mission of providing quality educational opportunities for the county's residents; and NOW THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners supports the renovation, reuse and expansion of the Harnett Training School Campus in Dunn; and FURTHER BE IT RESOLVED that the Harnett County Board of Commissioners supports Central Carolina Community College's efforts to provide programs at the Harnett Training School Campus. Adopted this 21st day of July 2014. HARNETT strong roots • new growth ATTACHMENT 4 EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board") was held at the County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00p.m. on July 21, 2014 (the "Meeting"), after proper notice, and was called to order by Chairman Joe Miller, and upon the roll being called, the following members of the Board answered present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner The following members of the Board were absent: none Also present: Tommy Bums, County Manager Jennifer Slusser, Senior Staff Attorney Margaret Regina Wheeler, Clerk * * * * * * The Clerk to the Board reported to the Board that a bond order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA," which was introduced at a meeting of the Board on June 16, 2014, was published on July 11, 2014, with notice that the Board would hold a public hearing thereon on July 21, 2014 at 7:00p.m. The Clerk to the Board also reported that there had been filed in her office a statement of debt complying with provisions of the Local Government Bond Act, and such statement as filed showed the net indebtedness of the County to be 2.91% of the assessed valuation of property in the County subject to taxation. At 7:07p.m., the Chairman announced that the Board would hear anyone who wished to be heard on the questions of validity of the General Obligation School Bond Order and the advisability of issuing the General Obligation School Bonds. After the Board had heard all persons who requested to be heard in connection with the foregoing questions, Chairman Miller closed the public hearing be closed. Vice Chairman House moved that the Board adopt without change or amendment and direct the Clerk to the Board to publish a notice of adoption, as prescribed by The Local Government Bond Act, of the bond order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA," as introduced at the meeting ofthe Board held on June 16, 2014. The motion was seconded by Commissioner Hill and was adopted by the following vote: AYES: 5 NAYS: 0 BO!'\D ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA WHEREAS, the Board of Commissioners (the ''Board") ofthe County ofHamett, North Carolina (the "County") has ascertained and hereby determines that it is necessary to pay the capital costs of providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition of land, rights-of-way and easements required therefor; and WHEREAS, an application has been filed with the Secretary of the Local Government Commission of North Carolina (the "Commission") requesting Commission approval of the General Obligation School Bonds hereinafter described as required by the Local Government Bond Act, and the Clerk to the Board has notified the Board that the application has been accepted for submission to the Commission. NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners of the County of Harnett, North Carolina, as follows: Section 1. In order to raise the money required for the purposes described above, in addition to any funds which may be made available for such purposes from any other source, General Obligation School Bonds of the County are hereby authorized and shall be issued pursuant to the Local Government Finance Act of North Carolina. The maximum aggregate principal amount of such General Obligation School Bonds authorized by this order shall be $100,000,000. Section 2. A tax sufficient to pay the principal of and interest on said General Obligation School Bonds when due shall be annually levied and collected. Section 3. A sworn statement of the County's debt has been filed with the Clerk to the Board and is open to public inspection. Section 4. This bond order shall take effect when approved by the voters of the County at a referendum scheduled for November 4, 2014. The foregoing order was adopted on the 2P1 day of July, 2014, and is hereby published on the 24th day of July, 2014. Any action or proceeding questioning the validity of the order must be begun within 30 days after the date of publication of this notice. The finance officer of the County has filed a statement estimating that the total amount of interest that will be paid on the bonds over the expected term of the bonds, if issued, is $52,500,000. The estimate is preliminary, is for general informational purposes only, and may differ from the actual interest paid on the bonds Is/ Margaret Regina Wheeler Clerk to the Board of Commissioners County of Harnett, North Carolina ATTACHMENT 5 EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board'') was held at the County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00p.m. on July 21, 2014 (the "Meeting"), after proper notice, and was called to order by Chairman Joe Miller, and upon the roll being called, the following members of the Board answered present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner The following members of the Board were absent: none Also present: Tommy Bums, County Manager Jennifer Slusser, Senior Staff Attorney Margaret Regina Wheeler, Clerk Vice Chairman House introduced the following resolution (the "Resolution''), a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board and which was read by title: RESOLUTION SETTING A SPECIAL BOND REFERENDUM AND DIRECTING THE PUBLICATION OF NOTICE OF A SPECIAL BOND REFERENDUM AND NOTIFICATION OF THE HARNETT COUNTY BOARD OF ELECTIONS WHEREAS, the Board of Commissioners of the County of Harnett, North Carolina has adopted the following bond order and such bond order should be submitted to the voters of the County of Harnett, North Carolina for their approval or disapproval in order to comply with the constitution and laws of North Carolina: "BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA;" NOW, THEREFORE, be it resolved by the Board of Commissioners (the "Board'') of the County of Harnett, North Carolina, as follows: (1) For the purpose of determining the question whether the qualified voters of the County of Harnett, North Carolina shall approve or disapprove (a) the indebtedness to be incurred by the issuance of the General Obligation School Bonds of the County authorized by said bond order, which indebtedness shall be secured by a pledge of the County's full faith and credit and (b) the levy of a tax for the payment thereof, said bond order shall be submitted to the qualified voters of the County at a special bond referendum to be held in the County on November 4, 2014. (2) The Clerk to the Board is hereby authorized and directed to publish a notice of said referendum which shall be in substantially the form entitled "COUNTY OF HARNETT, NORTH CAROLINA NOTICE OF SPECIAL BOND REFERENDUM," attached hereto. Said notice of referendum shall be published at least twice. The first publication shall be not less than 14 days, and the second publication shall be not less than 7 days before the last day on which voters may register for the special bond referendum. (3) The Harnett County Board of Elections is hereby requested to print and distribute the necessary ballots and to provide the equipment for the holding of said referendum and to conduct and to supervise said referendum. ( 4) The ballots to be used at said referendum shall contain the following words: "SHALL the order authorizing $100,000,000 of bonds plus interest to pay the capital costs of providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition ofland, rights-of-way and easements required therefor, and providing that additional taxes may be levied in an amount sufficient to pay the principal and interest on the bonds be approved?"; with squares labeled "YES" and "NO" beneath or beside such words in which squares the voter may record his or her choice on the question presented; and (5) The Clerk to the Board shall mail or deliver a certified copy of this resolution to the Harnett County Board of Elections within three days after this resolution is adopted. BE IT FURTHER RESOLVED that this Resolution shall become effective on the date of its adoption. Upon motion of Vice Chairman House moved, seconded by Commissioner Springle, the foregoing resolution entitled: "RESOLUTION SETTING A SPECIAL BOND REFERENDUM AND DIRECTING THE PUBLICATION OF NOTICE OF A SPECIAL BOND REFERENDUM AND NOTIFICATION OF THE HAR.J\lETT COUNTY BOARD OF ELECTIONS" was adopted by the following vote: AYES: 5 NAYS: 0 PASSED, ADOPTED AND APPROVED this 2JS 1 day ofJuly, 2014. STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution entitled, "RESOLUTION SETTING A SPECIAL BOND REFERENDUM AND DIRECTING THE PUBLICATION OF NOTICE OF A SPECIAL BOND REFERENDUM AND NOTIFICATION OF THE HARNETT COUNTY BOARD OF ELECTIONS" adopted by the Board of Commissioners of the County of Harnett, North Carolina, in regular session convened on the 21 '1 day of July, 2014. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 21st day of July, 2014. HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting July 7, 2014 The Harnett County Board of Commissioners met in regular session on Monday, July 7, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Member absent: Staff present: Joe Miller, Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Gary House, Vice Chairman Tommy Bums, Harnett County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Commissioner Hill seconded the motion which passed 4-0. Commissioner Burgin offered corrections to the June 12th Special Session Minutes and June 16th Regular Meeting minutes. Commissioner Burgin requested clarification regarding Budget Amendment 502 Public Utilities, Erwin WW Improvements PU0604. Mrs. Honeycutt discussed in detail her request for approval of award of the County's banking services proposal to PNC and award of the lockbox function for Public Utilities to First Tennessee Bank, which she said would be cheaper and more efficient. Mr. Ward confirmed it is cheaper to pay for the lockbox than to try to process payments in-house. Commissioner Burgin also asked if the County's Solid Waste Management Plan had been updated which Mr. Jeffries will follow-up on. Commissioner Burgin moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed 4 -0. 1. Minutes: -June 23, 2014 Special Session-Budget Public Hearing -June 16, 2014 Regular Meeting -June 12, 2014 Reconvened Special Session-Budget -June 10,2014 Special Session July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of6 2. Budget Amendments: 502 Public Utilities, Erwin WW Improvements PU0604 Code 564-9100-431.45-01 Construction 564-9100-431.45-05 Contract 4 564-9100-431.45-20 Legal 564-9100-431.45-30 Engineering 564-9100-431.45-33 Materials & Supplies 564-9100-431.45-40 Land & RW 564-9100-431.45-58 Technical Hydro's 564-9100-431.45-70 Interest During Construction 564-9100-431.45-80 Contingency 564-9100-431.46-01 Residual Equity 564-9100-431.90-30 Public Utilities 564-0000-314.50-00 Sales Tax 564-0000-361.10-00 Interest 7 Planning Services Department Code 110-7200-465-3345 Professional/Contracted Services (NC WRC grant to update Land Use Plan) 110-0000-334-7205 Planning/NC WRC Land Use Plan 1 Library Code 110-8100-450.33-45 Contracted Services 110-0000-331.81-02 Library I LST A Grant 3. Tax refunds, rebates and release (Attachment 1) 1 decrease 1 decrease 1,128 decrease 3 1 , 154 decrease 1,132 decrease 15 decrease 14 decrease 205,589 decrease 36,388 decrease 210,119 increase 65,433 increase 33 increase 97 increase 10,000 increase 10,000 increase 59,753 increase 59,753 increase 4. Harnett County Board of Commissioners approved statement to the Tax Administrator of the County of Harnett as "You are hereby authorized, empowered and commanded to collect the taxes set forth in the tax records filed in the office of Harnett County and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient authority to direct, require and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. 5. County Staff Attorney, on behalf of Public Utilities, requested approval of Amended Harnett County Water and Sewer Ordinance ("An Ordinance Regulating the Use of Water and Sewer Facilities Operated by the Harnett County Department of Public Utilities Fixing Rents, Rates, Fees and Other Charges and Providing for Collection of the Same") with an effective date of July 1, 2014 to incorporate the fee schedule for Harnett County Public Utilities previously adopted per the fiscal year 2014-2015 budget ordinance on June 23, 2014. July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of6 6. Finance Officer requested approval of award of the County's banking services proposal to PNC. Finance Officer also requests approval of award of the lockbox function for Public Utilities be awarded to First Tennessee Bank. The County received four bids for banking services. (Attachment 2) The Finance Officer reported, based upon an analysis of bids, it has been decided that the County's primary banking should remain with PNC but that the lockbox function for Public Utilities be awarded to Tennessee Bank. Staff feels that the earnings credit and fees charged by PNC are comparable to the market and will continue to be the "best fit" for County needs. 7. Cooperative Extension requested permission to submit grant application to PNC Grow Up Great in the amount of$125,000 Parenting Grassroots Efforts to fund the Parents As Teachers Program. 8. Cooperative Extension requested permission to submit grant application to Duke Energy Foundation in the amount of$60,000 Parenting Grassroots Efforts 9. Cooperative Extension requested permission to accept additional funds for the Race to the Top Grant from Child Care Networks, Inc. for the 2014-2015 fiscal year in the amount of$12,665. 10. Planning Services requested permission to accept the NC Wildlife Resources Commission Partners for Green Growth Grant in the amount of $10,000 to help complete the environmental portion of the County's Land Use Plan. 11. Planning Services requested adoption of the updated Capital Area Metropolitan Planning Organization (CAMPO) Memorandum of Understanding (MOU). As a result of the 2010 Census, the Capital Area MPO's boundary has grown so an updated MOU is required to add the Town of Archer Lodge as a member as well as a few minor adjustments such as adding the Federal Transit Administration & Federal Rail Administration as stakeholders. 12. Planning Services requested approval to accept the Abandoned Manufactured Home Grant Contract #6038 from the NC Department of Environment and Natural Resources in the amount of $24,000. The grant does not require any matching county funds. 13. Public Utilities requested approval of an increasing engineering amendment in the amount of $26,277 for MBD Consulting Engineers for services provided on the South Central Wastewater Phase 1Cl Project. USDA Rural Development, the funding agency for the project, concurred with this request as additional design services and inspection services were required during the course of construction. The specific design change and the resulting construction changes resulted in approximately $87,137.26 in savings. 14. Harnett County Public Library requested permission to accept the NC LSTA Grant for NC Cardinal from the State Library in the amount of$59,753. The grant will reimburse the Library for changes incurred during the migration of our ILS to the NC Cardinal System. July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of6 15. County Engineer requested approval of revised agreement between Harnett County and NCDOT for the acceptance of funds from NCDOT for roadway improvements at Highland Middle School. 16. Administration requested approval to accept funding allocations from Mid-Carolina Area Agency on Aging Home and Community Care Block Grant. 17. Administration requested approval of Termination of Lease between County of Harnett and Johnston County Industries, Inc on June 23, 2014. The lease covered a parcel of real property located at 200 Alexander Drive in Lillington upon which the Harnett Production Enterprises facility was located. The facility has been vacated and inspected by staff and determined to be in excellent condition. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Commissioner Burgin moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed 4-0. CITY OF DUNN-BOARD OF ADJUSTMENT ETJ Gary Beasley of 567 Ammons Road in Dunn (nominated by Commissioner Hill) was reappointed to serve on the City of Dunn's Board of Adjustment as an ETJ member for a term of three years expiring June 30, 2017. HISTORIC PROPERTIES COMMISSION Suzanne Prince (nominated by Commissioner Springle) was reappointed to serve on this commission for a term of3 years expiring June 30,2017. Chairman Miller recognized Taylor Foster who will be attending the NCACC Conference as the Harnett County 4-H Youth Delegate this year. Mr. Foster is 15 years of age and has participated in the Harnett County 4-H Program for over 10 years. Commissioner Burgin moved to designation Commissioner Springle as the voting delegate for Harnett County at the 107th Annual Conference of the North Carolina Association County Commissioners to be held in Buncombe County, NC, on August 14-17, 2014. Commissioner Hill seconded the motion which passed 4-0. Mr. Bums presented the following report: -Veteran Affairs Activities Report June 2014 Mr. Bums noted staff is still in the process of getting everything in place for the new fiscal year. July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of6 Chairman Miller called for any new business. Commissioner Springle said we need to do a better job educating our citizens about what we are doing with our money. Commissioner Springle asked that the following things be done as he believes they will help us move forward: 1) Recovery plan from the Tax Department with a time-line of collecting the $2.6 Million in outstanding taxes; 2) Set a date for a meeting with developer builders along with Public Utilities and Planning Services to talk about where we are and what we are trying to do together; 3) Talk with the Board of Education about looking at Shawtown, Boone Trail and Lillington as well as asking them about using their fund balance to fix the roofs included in their list of needs; 4) Look at health insurance and what we could do differently especially regarding the cost of retired employees on health insurance; 5) Get the Human Resources policy manual updated and requested a completion date; 6) Talk to Harnett Forward Together Committee and discuss ways to better cooperate with them on the properties they own; and 7) Consider, for the next budget process, using what is call a "Zero Balance Budget" which is a different process that he thinks will help us look at where we are. Commissioner Springle said he thinks there is a lot more positives than negatives and he thinks we are moving forward. He said he appreciates the staff and all of their hard work on the budget. Commissioner Hill said she feels when someone has a series of questions that they need to contact the Finance Office for clarification before the meeting. She said she hasn't heard a lots of complaints regarding the recent tax increase and thinks people are aware of the fact that we need that increase if we are to continue to run this county as it should be. Commissioner Burgin said he has been contact by businesses regarding the tax increase. Commissioner Burgin said he thinks we need to do the following: 1) Get a quarterly report on the self-insured health insurance. He said we will really need to tract that as he is afraid they have really underestimated what the total cost will be; 2) Ask Human Resources to implement a driver training program as soon as possible, to include the Sheriff's Office, and everyone that drives a county vehicle needs to have a safe driver training class that must renew every year; 3) Get an update from Harnett Health and asked Mr. Bums to reach out to them; 4) Get an update from Harnett Forward Together Committee and see what they have sold and develop a plan; 5) Occationally hold a morning Board meeting at a local high school as he believes young people need to see how government works; 6) Video the Board of Commissioner's meetings and reminded the group that staff previously got price quotes for this; 7) Asked about the Board of Education's budget and fund balance; and 8) Confirmed our fund balance is hoovering around $15 Million. Mr. Jeffries reported staff is currently looking at how much it will cost to rehab the old Boone Trail School. Mr. Jeffries also noted staff is evaluating a space plan for county programs. July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of6 Commissioners agreed it would also be a good idea to use the old Shawtown School. Commissioners discussed if Fort Bragg would have an influx or decrease of 15,000 soldiers in the near future. Commissioner Burgin said it has always been his fear that the County would build four or five additional schools only to see a decrease in the military population. Some believe that Dunn will experience the next growth in school areas. Commissioners continued to discuss schools and their wishes for a more constructive dialogue with the School Board now that the budget has been approved. There was no need for closed session. Commissioner Burgin moved to adjourn the meeting at 9:41 am. Commissioner Hill seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk July 7, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of6 ATTACHMENT 1 Date: 07/07/2014 Approved By : IJt .JtJI! 'J .. '!-JL/ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES ANITCHE, VINCENT UGOCHUKWU 2 SILLETT, JONATHAN P SILLETT, JEANNETTE MARIE 3 SILLETT, JONATHAN P SILLETT, JEANNETTE MARIE 4 SILLETT, JONATHAN P SILLETT, JEANNETTE MARIE S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER 0002097723-2013-2013-000000 0001262025-2011-2011-000000 0001262025-2012-2012-000000 0001262025-2013-2013-000000 City County City County City County City County City Total County Total Total to be Refunded 0.00 98.92 Refund 98.92 0.00 145.38 Refund 145.38 0.00 145.38 Refund 145.38 0.00 147.19 Refund 147.19 0.00 536.87 536.87 Military Exemption Value Decrease Value Decrease Value Decrease Earnings Credit Rate ~ Pricing Term Contract Term Avg Monthly Lockbox Costs Cash County generated checks at no co s t to bearer Online Banking Services Supporting ACH/Wire Transfers/Direct Depos i t Branch in Lillington ----Fees: Monthly Maintenance Fee Per Acc o u n t Return Items Wire Transfers Outgoing Wire Transfers Incoming ACH Debit/Credits ACH File Processed Vlonthly Zero Balance Account Fee s )eposits )eposit Adjustments ;top Payments Issued Co u n t y o f H a r n e t t Ba n k i n g Se r v i c e s Bi d Fi r s t Te n n e s s e e PN C Ba n k 0. 2 5 0. 2 5 2 Yr s 3 Yr s 5 Yr s 5 Yr s 3, 0 4 8 . 4 0 3, 6 1 7 . 3 5 (b d L t J C \ 1 fl D H L l t \ . t> - l 1? / ; DS S an d Em p l o y e e N/ A wo r k p l a c e ac c o u n t s Ye s Ye s No Ye s $2 5 . 0 0 $5 . 0 0 8. 8 0 6. 0 0 12 . 0 0 5. 9 5 15 . 0 0 6. 0 0 0. 1 3 0. 0 7 5. 5 0 5. 0 0 20 . 0 0 25 . 0 0 0. 7 0 1. 0 0 5. 0 0 10 . 0 0 No t Pr o v i d e d 13 . 0 0 ~ - - - - - - - - ~ - - - - ~ - - - - ~ - - - - - / Fi r s t Ci t i z e n s BB & T *N / A 0. 2 1 1 Yr 1 Yr 5 Yr s 3 Yr s . 2, 5 8 7 . 0 7 No t Pr o v i d e d lV J t t y J OV J ~).' \ [< > ) :\: . ie 3 , 9 / G, )~{2, s ) _ I c. : : ~:y z . ~ l Ag r e e d No Ye s Ye s No Ye s $2 0 . 0 0 $2 0 . 0 0 9. 0 0 12 . 0 0 10 . 0 0 11 . 0 0 16 . 0 0 14 . 0 0 0. 1 3 0. 1 4 6. 0 0 10 . 0 0 25 . 0 0 No t Pr o v i d e d 0. 6 0 0. 7 8 5. 0 0 6. 0 0 1 23 . 0 0 No t Pr o v i d e d ,_ - - ~ - - - - - - - - - - - - - - - · - · ~ ~ - - - - - - - - ~ - - - - - - - - - - - - - - · N ~ z First Citizens proposes the Public In s u r e d Mo n e y Ma r k e t Ch e c k i n g ac c o u n t . Th e in t e r e s t ra t e is su b j e c t to ch a n g e mo n t h l y , bu t ha s he l d st e a d y at ~ 1.10% during each of the past 3 mo n t h s . Th e in t e r e s t ra t e is de t e r m i n e d by mo n e y ma r k e t co n d i t i o n s an d th e cu r r e n t ra t e en v i r o n m e n t . = u < ~ ~ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7501-441.32-11 Family Care Support $ 483.00 110-7501-441.60-33 Materials & Supplies $ 200.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.75-01 Family Caregiver Support $ 683.00 EXPLANATION: Budget Amendment to reduce grant funding from Mid Carolina Family Caregiver grant. APPROVALS: \,J( (\'\j 9t~~,j DepartmemHeadt e) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, Norlh Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Medical Self Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 906-9802-41 0.21-06 Payment of Claims 500,000 906-9802-410.30-29 Consulting/Broker Fee 934,000 906-9802-410.30-31 Administrative Fee 276,000 906-9802-410.30-32 Stop Loss Insurance 285,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 906-0000-353.98-02 Medical Insurance Premiums $873,000 EXPLANATION: To modify the initial budget to more closely align with anticipated cost. Also, breaking out the dental piece of the insurance into a separate fund for more accurate accounting of both plans. APPROVALS: Dep~od (dote( Ft nee Offi t(dole) ']IJS/I+ oun Monoget (dote) 7(J.9(/'I Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adop~d __________________________________ __ Margaret Regina Daniel, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, thot the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Dental Self Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 907-9804-410.21-07 Payment of Claims 340,000 907-9804-410.30-31 Administrative Fee 36,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 907-0000-353.98-07 Dental Insurance Premiums $376,000 EXPLANATION: To establish budget for dental insurance internal service fund to account for these cost separate from the medical insurance cost. APPROVALS: Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ ___ Margaret Regina Daniel. Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-60-39 Other Materials {Better Kid Care) 2520 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331-73-05 Se++er lli'd cav-e. 2520 : APP 7/;~JS: To b~t ds received for Better Kid Care progr~ ~~'+-•V...r.(YHead (d~t~tf'"f ve Fi ce ffice date)7(-v1( \4 County Manager (date) 7/:lft(/i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-32-39 Pesticide Recycling 825 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-73-19 Pesticide Recycling Grant 825 ~ ent Head(~~) ~nee Offi r (d~ ~) EXP~N TION: ~~RO~~LS: To budge~~ r ived fm the Pesticide Recycling program for FY 2014-2015. rr: dte)(J ?{Ji/11 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1.To amend the Airport, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 333-8300-406.45-30 Runway 5 Apprch/Ciearance Eng/Prof 538 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 333-0000-389.71-00 Capital Reserve 538 EXPLANATION: Funds are being transferred to pay for legal advertisements of bid announcements for projects at the Harnett County Jetport. Monies will be reimbursed through future construction grants. APPROVALS: ~f''5?c;:;~~~ /~ ,.. Department Head (date) ounty anager (date) ?( ().'1 // tj Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ·-______ day Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners 44b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1.To amend the Airport, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 332-8300-406.45-30 Runway 5 Apprch/Ciearance Eng/Prof 749 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 332-0000-389.71-00 Capital Reserve 749 EXPLANATION: Funds are being transferred to pay for legal advertisements of bid announcements for projects at the Harnett County Jetport. Monies will be reimbursed through future construction grants. APPROVALS: ~ c:://(f:;:;;v/ /f rJd! lf- Dep;rtment Head (date) Finance Offic r date) ounty ager (date) { ( 7 ;tq 1'/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Goveming Board of the County of Hamett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-7 4-7 4 Capital Outlay $ 36,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE .,sec oooo *'t ~o 1 State Grant $ 25,000.00 580-0000-399-0000 Fund Balance Appropriated $ 11.000.00 EXPLANATION: NCDENR Recycling Grant -~ D b:,;-e\nd .fu1,d';) 4irorv"-,-o\,l'c~ J::::Q\',_,-\ :;,J{: CNJ\,rcl\1\\~'l~>:t\ ~ \(0tfic APPROVALS: ~ -\tu~ds \l';\\ bl' 1X'ooCcJ \\ --1u,0 f€-C'--\c ... \:d.;\.(,.u :::_0 (\k~('-(' -\\ "'\ Se.H -C~~o.·,,-,_f'J. C'ci-A'2<:u:\-r;rc- ~~~'-------'--?rs / J 4-7 /.26t It.,._ e ment Head (date) anager {date) 7 ( ')._ Cf ( /'/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ _ Margaret Regina Wheeler. Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Sheriffs Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION Of CODE INCREASE DECREASE 110-5100-420-60-33 Materials and Supplies so REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353-~ Contributions & Donations-Sheriff 50 5/-0I EXPLANATION: To transfer$ 50.00 received from Nancy Flaherty as a donation into the Sheriffs supplies expenditure line. APPROVALS: ~~ 7hzALJ 1/~ltt~~ Department Head (date) F ance Off' r date) ount;: anager (date) ( 1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to ~~f lf ( J Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina ~iliel, !iJ he e.{ ev- Cierk to the Board 1 2014. Joe Miller, Chairman Harnett County Board of Commissioners Board Meeting Agenda Item Agenda Item If-C MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: ArcGIS Concurrent Use License REQUESTED BY: IT Department (GIS/E911 Division) REQUEST: The Harnett County IT Department (GIS/E911 Division) is requesting permission to use the sole source purchasing option to purchase an additional ArcGIS Concurrent Use License from Environmental Systems Research Institute, Inc (ESRI). ESRI provides the software maintenance for the County GIS/E911 System. The new ArcGIS license will be use by GIS/E911 staff to maintain the Address Points Layer and Road Center Lines in the County GIS/E911 System. The cost ofthe license is $5,713.00 and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content.Outlook\Z5TP9EAN\agendaform2014-0804-ArcGIS-License.doc 1 of I Page ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. 380 NewYorkSt Redlands, CA 92373-8100 Phone: 1-800-447-9778 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 0712312014 To: 10/2112014 Material Qty Description Quotation# 20452875 Date: July 23,2014 Customer# 1623 Contract# 2010MPA1983 County of Harnett GIS Dept 305 W Cornelius Harnett Blvd Ste 1 00 Lillington, NC 27546 A ITENTION: Karen Moore PHONE: (910) 814-6172 FAX: 910-814-0183 Unit Price 86353 ArcGIS for Desktop Standard Concurrent Use License 5,713.00 Item Total: Subtotal: Sales Tax: Estimated Shipping & Handling(2 Day Delivery) : Contract Pricing Adjust: Total: Total 5,713.00 5,713.00 5,713.00 399.91 0.00 0.00 $6,112.91 Esri may charge a fee to oover expenses related to any customer requirement to use a proprietary vendor management. procurement, or invoice program. For questions contact: Kyra Williams Email: kwilliams@esri.com Phone: 1-800-447-9778 x1732 The items on this quotation are subject to the terms set forth herein and the terms of your agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal, which are incorporated by reference. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's products and services. If sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630 WILLIAMSK ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. 380 New York St Redlands, CA 92373-8100 Phone: 1-800-447-9778 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 0712312014 To: 10/2112014 Quotation # 2045287 5 Date: July 23, 2014 Customer# 1623 Contract# 2010MPA1983 County of Harnett GIS Dept 305 W Cornelius Harnett Blvd Ste 100 Lillington, NC 27546 AlTENTION: Karen Moore PHONE: (910} 814-6172 FAX: 910-814-0183 If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request. If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF$ PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION W1U NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. Please check one of the following: _I agree to pay any applicable sales tax. _I am tax exempt, please contact me if exempt information is not currently on file with Esri. Signature of Authorized Representative Date Name (Please Print) Title The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/iicense. Thls information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri). Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to inwicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Kyra Williams Email: kwilliams@esri.com Phone: 1-800-447-9778 x1732 The items on this quotation are subject to the terms set forth herein and the terms of your agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal, which are incorporated by reference. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's products and services. If sending remittance, please address to: Esri, Fife No. 54630, Los Angeles, Ca 90074-4630 WILLIAMSK Board Meeting Agenda Item ~:3/'-~ 4 1 2JJ l MEETING DAT~4 TO: HARNETT C01JNTY BOARD OF COMMISSIONERS SUBJECT: Permission to Receive Grant REQUESTED BY: Tyrone L. Fisher, County Extension Director REQUEST: Harnett County Cooperative Extension requests permission to receive a grant for Core Services from Child Care Networks, Inc. for the 2014-2015 fiscal year for the proposed amount of $33,673 contingent upon available funding for delivery of services. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: I of I Page Board Meeting Agenda Item ~LA st-t+. 201 '+ MEETING DATE:~ TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request permission to re~apply for Adolescent Parenting Grant REQUESTED BY: Tyrone L. Fisher, County Extension Directo~?/f« REQUEST: Harnett County Cooperative Extension requests permission to re~apply for the Adolescent Parenting Program Grant up to $75,000 funded by the Teen Pregnancy Prevention Initiative of the State ofNorth Carolina DHHS-Health Services of Raleigh, NC per the recommendation from the Teens As Parents Executive Committee. The Cooperative Extension contract L$15-091, State of NC DHH-Health Services Adolescent Parenting is for 6-1-15 thru 5-31-2016, they have to ask for it a year in advance. -----~~-------------·m-•_w ____ __ COUNTY MANAGER'S RECOMMENDATION: Page 1 of 1 Board Meeting Agenda Item MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Solid Wate Recycling Grant REQUESTED BY: Amanda Bader REQUEST: To approve the grant contract with NCDENR in the amount of $25,000 to install 2-30 CY self-contained compactors. A compactor will be located at each landfill to accept recyclables. The grant application and grant contract are attached. There is a local cash match of $11,000. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: Files\Content.Outlook\J 12UDTQ5\agendaform20 14.doc Page I of I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the Solid Waste Budget the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-7 4-7 4 Capital Outlay $ 36,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE NEW State Grant _$ 25,000.00 580-0000-399..0000 Fund Balance Appropriated $ 11,000.00 EXPLANATION: NCDENR Recycling Grant lo bv..c\cv:-+ ~uY\6::, -Dro1v'-~0<Jr-Yt-Cc"'Y"'D\;r·c:~~~-~,.~ns\.f' oJ{ E.f'lvii'Dr\'1\}<',~cJ--t f\o_~_.-J ~~[\ulfi'' APPROVALS: \'NL -\t, ~"'·(:\ 5 w\ \\ 'o<. v,<::,t_c} \-D \r".qteJ \ .-\...u._. )'J fe,C., .. -~,_c_la.lo\~v CJ:;rv .. J".r ~vs .'-1 \ ·. 1_ 9 ·\\ 0 • ' r ~ ,__ •· · \l"-L \ C1< r-... 1"!::\-.. '2.-30 C "\ Se\;-Co:\~·o._;f'-t'iJ Q C)t.A'(o-t--wrc. ~'A?..-··-· Finance Officer (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ________________________________ ___ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm Engineering and Facilities Management P.O. Box 2773 910-814-6156 103 East lvey St. 910-814-8263 fax lillington, NC 27546 www.harnett.org February 21, 2014 Mr. Joseph Fitzpatrick Division of Environmental Assistance and Outreach North Carolina Department of Environment and Natural Resources 1639 Mail Service Center, Raleigh, NC 27699-1639 RE: 2014 Community Waste Reduction and Recycling Grants Government Building Recycling Certification Dear Joseph and Selection Committee: We are pleased to submit a proposal for the 2014 Community Waste Reduction and Recycling Grants. Harnett County would like to increase our recycling efforts at each landfill as described below. Project Title: RECYCLE HERE! Harnett County's effort to increase visibility for recycling program at landfills. Applicant Contact Information: Harnett County Solid Waste Amanda Bader, PE, County Engineer P.O. Box 2773 Lillington, NC 27546 Phone No. 910-814-6004 Fax No. 910-814-4041 Harnett County Tax ID: 56 6000 306 Date of Proposal Submittal: February 21, 2014 General Requirements: Attachments 1 and 2 Written statement certifying that only NC Solid Waste Disposal Tax Proceeds are used only for solid waste management purposes and a description of how proceeds are used (Attachment 1). Written statement indicating that the applicant has recycling services available at the key government buildings and a list of materials collected (Attachment 2). Project Description: Harnett County is seeking a standard project grant. Harnett County is seeking to improve the visibility of its recycling program, particularly at the landfill sites which see the highest volume of users. There are two landfill convenience sites, one at the Dunn Erwin C&D landfill and transfer station and another at the Anderson Creek C&D landfill and transfer station. Harnett County currently contracts the operation of the recycling sites including the landfill convenience sites. The current recycling program is subtle and blends into the landfill landscape. The current strong roots • new growth Mr. Fitzpatrick Page 2 containers are 8 CY dumpsters for commingled waste and corrugated cardboard. The dumpsters are not attractive and are not clearly marked. In the past year, Harnett County has made strides to promote the use of convenience centers at the landfills. 1. Major improvements have been made to the Dunn Erwin landfill convenience center including a convenience center expansion, the addition of a shingles recycling area and the addition of a MSW stationery compactor. Previously, all landfill customers were directed to the transfer station building for disposal of solid waste. With the new MSW stationery compactor, customers with normal residential loads are directed to the convenience center. 2. Improvements have been made at the Anderson Creek landfill convenience center including a MSW stationery compactor. Again, all landfill customers were directed to the transfer station building for disposal of solid waste. With the new MSW stationery compactor, customers with normal residential loads are directed to the convenience center. 3. The Harnett County decal has been transformed from a trash can in the center of the County to a logo that incorporates a recycling theme. To build on these improvements, Harnett County would like to add recycle roll-off systems at the Dunn Erwin and the Anderson Creek convenience center drop off sites with bold signage stating; "RECYCLE HERE" incorporated with the new County logo (Attachment 3). The roll off systems for the recyclables would be color coded blue and in a prominent location at each landfill convenience center adjacent to the green MSW compactors. This could significantly increase the overall diversion of materials from the solid waste stream by increasing public awareness of waste reduction and recycling. Recycling also becomes more convenient by having all containers in the same vicinity. The project improves recycling program efficiency and cost effectiveness while increasing waste reduction. Currently, the County pays rental on the 8 CY dumpsters. The County pays for two scheduled hauls per week per dumpster whether the dumpsters are full or not. The County does not receive any proceeds from materials recycled. With the new roll off containers, the County would cease to pay rent, and would only haul once capacity is reached. The County would save in hauling costs since with the compacted material, fewer hauls would be required. Two stationary recyclables compactors will be purchased with the grant funds. The life of these compactors is estimated to be 20 years. The project will continuously serve the community. Savings generated from the program will be used to fund additional sites and future improvements. There are approximately 48,000 households in Harnett County that will have access to the recycling services associated with the proposed project. It is estimated that recycling volumes could increase as much as a third at each site as visibility increases. The tonnages at each site based on FY 2012-2013 are listed below: strong roots • new growth Mr. Fitzpatrick Page 3 Material Cardboard Shingles Metal Televisions Computers Commingled . · Miscellaneous Electronics Dunn Erwin An~et59n79feek·· \tons) .•. · .. ·(tons). . ..... · ... 8.59 29.65 -156.38 155.70 233.55 18.26 18.05 5.78 5.77 38.88 37.01 5.27 5.28 The project will enhance the visibility, accessibility, and capacity of the current recycling program at each landfill. Project Time!ine: The following schedule assumes a start date of July 1, 2014. • July 1, 2014: Issue an Invitation for Bids for equipment. • July 30, 2014: Receive bids. " August 15, 2014: Issue purchase order. • November 15, 2014: Install electrical service. • December 1, 2014: Install equipment. o June 30, 2015 Submit Grant Final report to DEACS. Project Budget: Description State Grant Applicant Cash Project Total Award Match 2-30 yard self-contained $30,000 $9,000 $39,000 compactor Electrical $0 $2,000 $2,000 Signage (Recycle Here!) $0 $500 $500 Total $30,000 $11,500 $41,500 We appreciate your consideration and look forward to responding to any questions or comments you may have. Sincerely, Amanda L. Bader, PE County Engineer Attachment 1: Recycle Here! Logo Attachment 2: NC Solid Waste Disposal Tax Proceeds Certification Attachment 3: Government Building Recycling Services Certification strong roots • new growth Pat McCrory Governor June 23, 2014 Amanda Bader County Engineer Harnett County Post Office Box 2773 Lillington, North Carolina 27546 Dear Ms. Bader: John E. Skvarla, Ill Secretary Enclosed please find two (2) copies of DENR Grant Contract No. 6079 between the North Carolina Department of Environment and Natural Resources and Harnett County for a 2014 Community Waste Reduction and Recycling projecttitled "RECYCLE HERE! Harnett County's effort to increase visibility for recycling program at landfills.". Please have an authorized official sign each of the enclosed two documents (original signatures are required). Return the two original-signed documents (the entire document) to the following address immediately, for execution by the Department: Purchasing and Contracts Section DENR Financial Services Division 1605 Mail Service Center Raleigh NC 27699-1605 Please be advised that no work can be performed under this contract until both the Grantee and Department have executed the contract. Failure to return the documents for execution by the Department immediately may result in the Department's withdrawal of the offered contract. Should you have any questions, please contact me at (919) 707-8526. Sincerely, Enclosures cc: Joseph Fitzpatrick, DENR Division of Environmental Assistance and Customer Service 1605 Mail Service Center. Raleigh, North Carolina 27699-1605 Phone: 919-707-8525 \Internet' www.ncdenr.gov An Equal Opportunity' Affirmative Actioc Employer-Made 1~ part by recycled caper STATE OF NORTH CAROLINA COUNTY OF WAKE GRANT CONTRACT NO. 6079 GRANTEE'S FEDERAL IDENTIFICA T! ON NUMBER: **-"'*"'0306 This Contract is hereby made and entered into this 151 day of August, 2014, by and between the NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES, (the "Agency") and (HARNETT COUNTY) (the "Grantee"} (referred to collectively as the "Parties"). ~~~"""' '-!:1 ., .f ~a.~tneH 1. Contract Documents: This Contract consists of the Grant Contract and its attachments, all of which are identified by name as follows: ( l) Grant Contract No. 6079 (2) General Terms and Conditions (Attachment A) (3) Agency's Request for Proposal (RFP} (Attachment B) ( 4) Grantee's Response to Agency's RFP, including line item budget and budget narrative and if applicable, indirect cost documentation (Attachment C) These documents constitute the entire agreement between the Parties and supersede all prior oral or written statements or agreements. The Parties may enter into Contract Amendments in accordance with the General Terms and Conditions as described in Attachment A 2. Precedence Among Contract Documents: In the event of a conflict between terms of the Contract Documents, the term in the Contract Document with the highest relative precedence prevails. The order of precedence is established by the order of documents in Paragraph 1, above, with the first-listed document having the highest precedence and the last- listed document having the lowest precedence. If there are multiple Contract Amendments, the most recent amendment has the highest precedence and the oldest amendment has the lowest precedence. 3. Contract Period: This Contract shall be effective on August 1, 2014 and shall terminate on June 30, 2015. 4. Project Period: The Grantee begins the project on August 1, 2014. The Grantee undertakes and completes the project in a sequence that assures expeditious completion in light of the purposes of this agreement. Grantee completes the project on June 30, 2015. 5. Grantee's Duties: The Grantee provides the project as described in Attachment C, 2014 Community Waste Reduction and Recycling Grants project titled "RECYCLE HERE! Harnett County's effort to increase visibility for recycling program at landfills.", and in accordance with the approved budget in Attachment C, as weli as meeting the Other General Terms and Conditions of the Division of Environmental Assistance and Customer Service's Request for Proposal (RFP} (Attachment B). 6. Agency's Duties: The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract Documents. The total amount paid by the Agency to the Grantee under this Contract shall not exceed TWENTY -FIVE THOUSAND DOLLARS ($25,000.00). Page 1 of6 GRANT CONTRACT NO. 6079 9. Payment Provisions: The Agency reimburses the Grantee for actual allowable expenditures with the Agency retaining a minimum of ten percent (10%) of the Agency's funds until all required activities are completed and reports/deliverables are received and accepted by the Agency. An allowable expenditure is defined as one associated with work performed to meet the milestones that have been addressed during the specific reporting period. The Agency may withhold payment on invoices when the Grantee fails to accomplish the milestones stated in Attachment C 10. Invoices: The Grantee submits invoices to the Agency Contract Administrator at least quarterly. The final invoice must be received by the Agency within 45 days after the end of the contract period. Amended or corrected invoices must be received by the Agency's Office of the Controller within six months after the end of the contract period. The Agency will not pay any invoice received more than 6 months after the end of the effective period. 11. Contract Administrators: Each Party submits notices, questions and correspondence to the other Party's Contract Administrator. The name, address, telephone number, fax number, and email address of the Parties' initial Contract Administrators are set out below. Either Party may change the name, address, telephone number, fax number, or email address of its Contract Administrator or Principal Investigator or Key Personnel by giving timely written notice to the other Party. Any changes in the scope of the contract which increase or decrease the Grantee's compensation are not effective until approved in writing by the Agency's Head or Authorized Agent. Agency Contract Administrator: Joseph Fitzpatrick NC DENR Division of Environmental Assistance and Customer Service 1639 Mail Service Center Raleigh NC 27699-1639 Telephone: (919) 707-8121 Email: ioseoh.fitzoatrick@ncdenr.oov Grantee Contract Administrator: Grantee Principal Investigator or Key Personnel Amanda Bader, PE, County Engineer Amanda Bader, PE, County Engineer Harnett County Harnett County Post Office Box 2773 Post Office Box 2773 Lillington NC 27546 Lillington NC 27546 Telephone: (919) 814-6004 Telephone: (919) 814-6004 Fax: (919) 814-4041 Fax: (919) 814-4041 Email: adbader@narnett.ora Email: adbader@narnelt.orq 12. Grantee Principal investigator or Key Personnel: The Grantee shall not substitute the Principal Investigator or key personnel assigned to the performance of this contract without prior approval by the Agency Contract Administrator. 13. Supplantation of Expenditure of Public Funds: The Grantee assures that funds received pursuant to this Contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds that the Grantee otherwise expends for Community Waste Reduction and Recycling Grant services and related programs. Funds received under this Contract shall be used to provide additional public funding for such services; the funds shall not be used to reduce the Grantee's total expenditure of other public funds for such services. Page 3 of6 GRANT CONTRACT NO. 6079 (b) If any funds other than Federal, State or local government appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency; a member of Congress, North Carolina's General Assembly or local government body; an officer or employee of Congress, North Carolina's General Assembly or local government body; or an employee of a member of Congress, North Carolina's General Assembly or local government body in connection with the Federal, State or local government contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" in accordance with its instructions. 3. Drug-Free Work Place Requirements -It will comply by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a) above; (d) Notifying the employee in the statement required by paragraph (a), above, that, as a condition of employment under the grant, the employee will- (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2), above, from an employee or otherwise receiving actual notice of such conviction; (0 Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), above with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (0, above. 4. Will comply with the provisions of the Equal Employment Practices Act set out in Article 49A of Chapter 143 of the North Carolina General Statutes. Page 5 of6 DENR GRANT CONTRACT NO. 6079 ATTACHMENT A General Terms and Conditions Governmental Entities May 1, 2011 DEFINITIONS Unless indicated otherwise from the context, the following terms shall have the following meanings in this Contract. All definitions are from 9 NCAC 3M.0102 unless otherwise noted. If the rule or statute that is the source of the definition is changed by the adopting authority, the change shall be incorporated herein. (1) "Agency" (as used in the context of the definitions below) means and includes every public office, public officer or official (State or local, elected or appointed), institution, board, commission, bureau, council, department, authority or other unit of government of the State or of any county, unit, special district or other political sub-agency of government. For other purposes in this Contract, "Agency" means the entity identified as one of the parties hereto. (2) "Audit" means an examination of records or financial accounts to verify their accuracy. (3) "Certification of Compliance" means a report provided by the Agency to the Office of the State Auditor that states that the Grantee has met the reporting requirements established by this Subchapter and included a statement of certification by the Agency and copies of the submitted grantee reporting package. (4) "Compliance Supplement" refers to the North Carolina State Compliance Supplement, maintained by the State and Local Government Finance Agency within the North Carolina Department of State Treasurer that has been developed in cooperation with agencies to assist the local auditor in identifying program compliance requirements and audit procedures for testing those requirements. (5) "Contract" means a legal instrument that is used to reflect a relationship between the agency, grantee, and sub-grantee. (6) "Fiscal Year" means the annual operating year of the non-State entity. (7) "Financial Assistance" means assistance that non- State entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance. Financial assistance does not include amounts received as reimbursement for services rendered to individuals for Medicare and Medicaid patient services. (8) "Financial Statement" means a report providing financial statistics relative to a given part of an organization's operations or status. (9) "Grant" means financial assistance provided by an agency, grantee, or sub-grantee to carry out activities whereby the grantor anticipates no programmatic involvement with the grantee or sub-grantee during the performance of the grant. (10) "Grantee" has the meaning in G.S. 143-6.2(b): a non-State entity that receives a grant of State funds from a State agency, department, or institution but does not include any non-State entity subject to the audit and other reporting requirements of the Local Government Commission. For other purposes in this Contract, "Grantee" shall mean the entity identified as one of the parties hereto. For purposes of this contract, Grantee also includes other State agencies such as universities. (11) "Grantor" means an entity that provides resources, generally financial, to another entity in order to achieve a specified goal or objective. (12) "Non-State Entity" has the meaning in N.C.G.S. 143- 6.2(a)(1): A firm, corporation, partnership, association, county, unit of local government, public authority, or any other person, organization, group, or governmental entity that is not a State agency, department, or institution. (13) "Public Authority" has the meaning in N.C.G.S. 143- 6.2(a)(3): A municipal corporation that is not a unit of local government or a local governmental authority, board, commission, council, or agency that (i) is not a municipal corporation and (ii) operates on an area, regional, or multiunit basis, and the budgeting and accounting systems of which are not fully a part of the budgeting and accounting systems of a unit of local government. (14} "Single Audit" means an audit that includes an examination of an organization's financial statements, internal controls, and compliance with the requirements of Federal or State awards. (15) "Special Appropriation" means a legislative act authorizing the expenditure of a designated amount of public funds for a specific purpose. (16) "State Funds" means any funds appropriated by the North Carolina General Assembly or collected by the State of North Carolina. State funds include federal financial assistance received by the State and transferred or disbursed to non-State entities. Both Federal and State funds maintain their identity as they are sub-granted to other organizations. Pursuant to N.C.G.S. 143-6.2(b), the terms "State grant funds" and "State grants" do not include any payment made by the Medicaid program, the Teachers' and State Employees' Comprehensive Major Medical Plan, or other similar medical programs. (17) "Sub-grantee" has the meaning in G.S. 143-6.2(b): a non-State entity that receives a grant of State funds from a grantee or from another sub-grantee but does not include any non-State entity subject to the audit and other reporting requirements of the Local Government Commission. Availability of Funds: The parties to this Contract agree and understand that the payment of the sums specified in this Contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the Agency. Force Majeure: Neither party is in default of its obligations hereunder if and it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable federal or State statutes of limitation. Intellectual Property Rights Copyrights and Ownership of Deliverables: Any and all copyrights resulting from work under this agreement shall belong to the Grantee. The Grantee hereby grants to the North Carolina Department of Environment and Natural Resources a royalty-free, non-exclusive, paid-up license to use, publish and distribute results of work under this agreement for North Carolina State Government purposes only. Compliance with Applicable Laws Compliance with Laws: The Grantee understands and agrees that is subject to compliance with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority. Equal Employment Opportunity: The Grantee understands and agrees that it is subject to compliance with all federal and State laws relating to equal employment opportunity. Confidentiality Confidentiality: As authorized by law, the Grantee keeps confidential any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Grantee under this agreement and does not divulge or make them available to any individual or organization without the prior written approval of the Agency. The Grantee acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Contract or without the prior written approval of the Agency. Oversight Access to Persons and Records: The State Auditor and the using agency's internal auditors shall have access to persons DENR GRANT CONTRACT NO. 6079 ATTACHMENT A and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and internal auditors may audit the records of the contractor during the term of the contract to verify accounts and data affecting fees or performance). The Contractor shall retain all records for a period of three years following completion of the contract or until any audits begun during this period are completed and findings resolved, whichever is later. Record Retention: The Grantee may not destroy, purge or dispose of records without the express written consent of the Agency. State basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the contract is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Contract has started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Time Records: The Grantee will maintain records of the time and effort of each employee receiving compensation from this contract, in accordance with the appropriate OMB circular. Miscellaneous Choice of Law: The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the parties to this Contract, are governed by the laws of North Carolina. The Grantee, by signing this Contract, agrees and submits, solely for matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Contract and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Amendment: This Contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the Agency and the Grantee. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Contract violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Contract shall remain in full force and effect. DENR GRANT CONTRACT NO. 6079 ATTACHMENT 8 2014 Community Waste Reduction and Recycling Grants REQUEST FOR PROPOSALS N.C. Department of Environment and Natural Resources Division of Environmental Assistance and Customer Service The purpose ofthis grant program is to assist local governments in expanding, improving and implementing waste reduction and recycling programs in North Carolina. The Division of Environmental Assistance and Customer Service (DEACS) administers the Community Waste Reduction and Recycling Grant program through the Solid Waste Management Outreach Program. With the release of this Request for Proposals (RFP), DEACS is seeking proposals for the funding of equipment and key components that help initiate or expand public waste reduction programs within the state. Applicants should carefully read this entire RFP prior to submitting a proposal. Proposals must be received by DEACS by 5:00p.m. on Friday, February 21,2014. Please address any questions to Rob Taylor at (919) 707-8139, rob.taylor@ncdenr.gov. Community Waste Reduction and Recycling Grant Program Parameters and Ideas: The 2014 Community Waste Reduction and Recycling Grant Program seeks to fund projects that help communities build lasting capacity to divert materials from the waste stream and I or increase public awareness of waste reduction and recycling. There are two categories of Community Waste Reduction and Recycling Grants: Standard Prqject Grants and Special Large Project Grants. Different levels of grant funding are available for Standard Project Grants and Special Large Project Grants. See the section of this document on Available Funding for more information. Standard Project Grants: Standard Project Grants support a wide range of projects that increase and/or enhance public waste reduction and recycling. Any projects that address the following are strongly encouraged: • Prqjects that demonstrate a potential to significantly increase a community's overall diversion of materials from the solid waste stream; .., Projects that improve recycling program efficiency and or cost effectiveness while increasing waste reduction; • Projects that increase the diversion of materials that are banned from disposal in North Carolina; * Projects that convert drop-off recycling systems from collecting source separated materials to collecting commingled (single-stream) materials and/or projects that include the installation of compacting roll-off systems at staffed recycling drop-off sites; * Projects that create away-from-home recycling opportunities such as pedestrian recycling or recycling at public facilities like parks or public venues (see additional provisions for away-from- home recycling projects in Special Requirements section below); * Projects that implement or expand recycling service to underserved sectors such as multifamily housing units or businesses; * Projects that implement or expand asphalt shingle recycling programs; and I or * Projects that implement or expand food waste recycling programs. Projects in the above list that are indicated by this symbol(*) will be eligible for bonus points as outlined in the scoring criteria section. Please contact Rob Taylor at (919) 707-8139 for more information or to discuss your project ideas. Special Large Project Grants: DEACS is seeking a limited number of applications for Special Large Project Grants. Special Large Project Grants are intended to support public investment in recycling projects that will have a substantial DENR GRANT CONTRACT NO. 6079 ATTACHMENT 8 Required Cash Match: Grant winners must provide a cash match equal to or exceeding 20 percent ofthe requested grant funding. For example, a grantee under this program requesting $20,000 in grant funding from OEACS must show a minimum expenditure of$4,000 of local funds on the project. To meet the cash match requirement, a minimum of one (1) local dollar must be spent for every five (5) dollars of grant funding awarded. Calculating Cash Match: To determine the necessary cash match for any grant project, first determine the total project budget then use the following equation: required cash match total project budget+ 6. The difference between the total project budget and the required cash match equals the maximum possible grant award. Distributions from the $2 per ton solid waste disposal tax may be used to cover cash match requirements. In-kind contributions will not be accepted in lieu of cash match. The annual Community Waste Reduction and Recycling Grant cycle typically receives funding requests that exceed available funds. However, it is a priority for DEACS to support as many projects as possible. After close examination of the requested funding and subject to agreement with the applicant, DEACS may award grant amounts lower than the original request. For any amount awarded, grantees must still provide the required cash match. Grant Project Planning: It is anticipated that the 2014 Grant Round will be highly competitive, and for this reason it is important that your project be well thought out and well planned, and that you follow the instructions in this RFP and provide all information as outlined in the section addressing Required Proposal Format. Proposals that seek grant funds for the replacement of existing equipment will be scored substantially lower than projects that implement new recycling services or projects that expand existing recycling services. Examples of Approved Uses of Recycling Grant Funds include site development costs, construction of facilities to handle recyclable materials, equipment purchases or installations, public awareness programs and materials that support public education such as signs or brochures. Examples of Activities for which Recycling Grant Funds MAY NOT be used include employee salaries, land acquisition costs, administrative expenses such as overhead costs, studies or work performed by consultants, contracted collection costs or payment for recycling services such as household hazardous waste events. Please consider contacting a DEACS staff member on the Local Government Assistance Team to discuss your grant project prior to submitting your proposal. Local Government Team members are available to provide technical assistance and advice on grant projects. A listing of team member contact information and areas of individual expertise is available on this web site: http://portal.ncdenr.org/web/deao/recyclingllocalgov. Eligible Entities: e Counties, municipalities, councils of governments and solid waste authorities in North Carolina are eligible to apply for funding from the Community Waste Reduction and Recycling Grant Program. • Federal and state agencies are not eligible for funding through this grant program. • Public universities, community colleges and private colleges and universities are not eligible for funding through this grant program. -continued next page - 3 DENR GRANT CONTRACT NO. 6079 ATTACHMENT B • Special Requirements for applicants seeking funding for public school recvcling projects: As stated earlier, counties, municipalities, councils of governments and solid waste authorities in North Carolina are eligible to apply for funding. Proposals seeking funding for public school recycling projects must come from one of these entities. Public school systems and or individual schools may not apply directly. Applicants seeking funding for public school recycling projects .!!!.!!.§!answer the following supplemental questions. The purpose of these supplemental questions is to ensure that all necessary program elements are addressed, and to help demonstrate project planning. This is a competitive grant program and projects that institute or expand a school- system wide recycling program will compete better than projects that only serve individual schools. Eligible grants include applying for equipment (such as bins and roll carts) and education materials. As with other CWRAR projects, administrative expenses (staff salaries and contract collection costs) are not eligible for grant funding nor can they be used as matching funds. Please contact Rachel Eckert at 919-707-8132 (rachel.eckert@ncdenr.gov) or Heather Cashwell at 919-707-8127 (heather.cashwell(aincdenr.gov) for more information. School Recycling Supplemental Questions: o Provide a description of any existing school recycling program(s). o Indicate whether collection of recyclables be provided by the local government or through a contracted collection service provider. o Provide a list of the recyclables accepted by the program, and indicate how the materials are collected (single stream, dual stream, source separated)? o Where are the recyclables going after collection (who is your market)? o Where will recycling containers be placed: in classrooms, in cafeterias, hallways, on athletic fields, offices, library, copy room? o Who will be responsible for emptying containers (cleaning staff, teachers, students, student groups, etc.)? o A recycling contact must be established at each school that is recycling as a result of this grant. Please provide a list of schools, contact person, and title. Designated contacts could be the facilities manager, head custodian, faculty coordinator of a leadership group, the principle, or an administrator. o Describe your plan for promoting recycling and educating staff and students about the program. e Special Requirements for applicants seeking funding for away-from-home recycling projects: Grant funds can only be used for recycling related purchases and cannot be used to pay for the purchase of away from home receptacles for the collection of waste (garbage). If a proposal includes the purchase of away from home receptacles that collect waste and recyclables then the standard matching fund requirement will be adjusted so that the applicant (grantee) covers the full cost of the waste portion of the container with their matching funds. For example, if a community seeks to purchase a combo waste I recycling station that has one slot for garbage and one for recyclables and if the receptacle costs $1 ,000 then the applicant will be expected to provide a match equal to one half of the purchase price or $500. If you are seeking funding for an away-from-home recycling project please indicate in the Special Requirements section of your proposal whether any of the equipment to be purchased will be used to collect waste materials that are intended to be disposed of in a landfill. " Special Requirements for applicants seeking funding for electronics recycling projects: Any government that has previously been eligible to receive funds distributed from the State's Electronics Management Program WILL NOT be eligible to receive a Community Waste Reduction and Recycling Grant for an electronics recycling related project. Any community seeking grant funds related to electronics recycling must include information in its proposal on 5 DENR GRANT CONTRACT NO. 6079 ATTACHMENT B • Date of Proposal Submittal: this must be the date of submission of proposal to DEACS • General Requirements: (see section on General Requirements for more information) ,/ Written statement certifying that NC Solid Waste Disposal Tax Proceeds are used only for solid waste management purposes and a description of how proceeds are used. ,/ Written statement indicating that the applicant has recycling services available at the key government buildings and a list of materials collected. • Project Description: Detailed Description of Proposed Grant Project. Please include the following information in your project description: ,/ Description and quantities of items to be purchased with grant funds; ,/ Description of the anticipated life of service for the items or materials to be purchased with grant funds (estimate how long the project will continue to serve the community); ,/ Estimate the number of households or businesses that will be impacted by or have access to the recycling services associated with the proposed project; ,/ An estimate of the waste reduction impact of the proposed project; and ,/ A description of whether the grant project will create a new service, enhance or expand an existing service, or support an existing recycling service without expanding that service. • Special Requirements: Proposals for school recycling, electronics recycling or away from home I pedestrian recycling must include additional information as stipulated in the Special Requirements section. See Special Requirements on pages 4 and 5 for more information. • Project Timeline: Bulleted list showing project milestones and general implementation dates. Timeline must begin on or after July 1, 2014 and project must be complete by June 30, 2015 . ., Project Budget: to include the following: v' Itemized list of intended expenditures and estimated costs; v' Amount of funds requested from the state and amount of matching funds to be provided by the applicant (see Cash Match Requirements); v' Please submit your budget in a table following the example below: State Grant Applicant Cash Sample Project Budget* Award Match Project Total Recycling Carts for County Office Buildings (50 units@ $45 each) $ 1,875 $375 $ 2,250 Labels for Carts and Signs for Recycling Stations $343 $69 $412 Program Brochures (Design and Printing) $ 161 $32 $193 Total $ 2,379 $476 $ 2,855 *Note about ProJect Budgets: state and local sales taxes are not reimbursable expenditures and should not be included as part of grant budgets. Grant Selection Process: Through a blind vote process, a selection committee will use the pre-established criteria below to rank proposals and make award decisions. The review process is expected to be completed and preliminary award announcements made in April, 2014. Applicants are encouraged to consider the award criteria as they develop their grant proposals. A total of 86 points is available. Award Criteria: 1. Innovation I Creativity (0-15 points): Is the project innovative? Does the project set a strong example for other communities to replicate? 7 DENR GRANT CONTRACT NO. 6079 ATIACHMENTB • Extensions -no-cost time extensions are possible but not guaranteed for grant contracts. Grantees seeking no-cost time extensions should submit a request for a time extension at least sixty (60) days prior to the contract end date. The request for extension must indicate how long the grantee is seeking to extend the project and the reason that the extension is being requested (i.e., why the project cannot be completed on-time). Any request for an extension must include a new timeline with revised project milestones as well as a new budget (if budget changes are also being requested). DEACS reserves the right to decline any request for extension that is not initiated at least sixty (60) days prior to the contract end date. • Reimbursement distribution ofDEACS grant funds is on a reimbursement basis. Requests for reimbursement can only be made after the grantee has spent funds on the grant project. Reimbursement requests must be submitted on letterhead, must include copies of invoices, and must include proof that the grantee has made payment. Proof of payment may include copies of canceled checks or other financial reports showing that funds were spent. State and local sales taxes are not reimbursable, may not be counted towards expenditure requirements, and should be excluded from reimbursement requests. e FinallO Percent of Funds DEACS will continue to reimburse grantees until 90 percent of the award amount has been expended. The final 1 0 percent of grant funds will be held until an acceptable final report has been received by DEACS. The final report must be received and approved prior to the end date of the contract. All final requests for reimbursement must be received within 45 days of the contract end-date or all remaining grant funds will be forfeit. A Final Word on Grant Writing: Proposals often receive low scores because applicants fail to follow instructions, leading to uncertainty about the project goals and intended results. The clearer the details are, the fewer questions a reviewer will have about the validity/feasibility of a proposal. Applicants also stand a better chance of success if they include all of the required components of a proposal and if they follow the Required Proposal Format. Applicants with questions are encouraged to contact DEACS for more information. 9 ..,...,."'""""""""' ... """0 '¥'""'_,,.... __ ,~"'-""""-'"'"' Mr. Fitzpatrick Page 2 DENR GRANT CONTRACT NO. 6079 ATTACHMENT C containers are 8 CY dumpsters for commingled waste and corrugated cardboard. The dumpsters are not attractive and are not clearly marked. In the past year, Harnett County has made strides to promote the use of convenience centers at the landfills. 1. Major improvements have been made to the Dunn Erwin landfill convenience center including a convenience center expansion, the addition of a shingles recycling area and the addition of a MSW stationery compactor. Previously, all landfill customers were directed to the transfer station building for disposal of solid waste. With the new MSW stationery compactor, customers with normal residential loads are directed to the convenience center. 2. Improvements have been made at the Anderson Creek landfill convenience center including a MSW stationery compactor. Again, all landfill customers were directed to the transfer station building for disposal of solid waste. With the new MSW stationery compactor, customers with normal residential loads are directed to the convenience center. 3. The Harnett County decal has been transformed from a trash can in the center of the County to a logo that incorporates a recycling theme. To build on these improvements, Harnett County would like to add recycle roll-off systems at the Dunn Erwin and the Anderson Creek convenience center drop off sites with bold signage stating; "RECYCLE HERE" incorporated with the new County logo {Attachment 3). Signs will also provide guidance on acceptable items. The roll off systems for the recyclables would be color coded blue and in a prominent location at each landfill convenience center adjacent to the green MSW compactors. This could significantly increase the overall diversion of materials from the solid waste stream by increasing public awareness of waste reduction and recycling. Recycling also becomes more convenient by having all containers in the same vicinity. The project improves recycling program efficiency and cost effectiveness while increasing waste reduction. Currently, the County pays rental on the 8 CY dumpsters. The County pays for two scheduled hauls per week per dumpster whether the dumpsters are full or not. The County does not receive any proceeds from materials recycled. With the new roll off containers, the County would cease to pay rent, and would only haul once capacity is reached. The County would save in hauling costs since with the compacted material, fewer hauls would be required. Two stationary recydables compactors will be purchased with the grant funds. The life of these compactors is estimated to be 20 years. The project will continuously serve the community. Savings generated from the program will be used to fund additional sites and future improvements. There are approximately 48 1 000 households in Harnett County that will have access to the recycling services associated with the proposed project. It is estimated that recycling volumes could increase as much as a third at each site as visibility increases. The tonnages at each site based on FY 2012-2013 are listed below: strong roots • new growth DENR GRANT CONTRACT NO 6079 ATTACHMENT C DENR GRANT CONTRACT NO. 6079 ATTACHMENT C Engineering and Facilities Management P .0. Box 2773 910-814-6156 910-814-8263 fax www.harnett.org 103 East lvey St. Lillington, NC 27546 February 20, 2014 Mr. Joseph Fitzpatrick Division of Environmental Assistance and Outreach North Carolina Department of Environment and Natural Resources 1639 Mail Service Center, Raleigh, NC 27699-1639 RE: 2014 Community Waste Reduction and Recycling Grants Government Building Recycling Certification Dear Joseph: Our public buildings section, as well as our solid waste section, is under our Engineering and Facilities Management department. I serve as the director of this department. This letter is to certify that recycling services are at key governmental buildings. Employees are given reasonable access to recycling services and are able and encouraged to recycle materials generated in the course of business. We contract with Waste Industries to provide this service. Please find attached a list of materials collected. Sincerely, Amanda L. Bader, PE County Engineer strong roots • new growth Board Meeting Agenda Item ~~ 4,·~o(i MEETING DATE:~ TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassification of Full-Time position. REQUESTED BY: Patrick Fitzgerald REQUEST: Harnett County Public Library respectfully requests the reclassification of the Information Services Specialist position. This position had previously been frozen due to Early Retirement in 2013. It was a Grade 73 Information Services Specialist and we are requesting that it be reclassified to a Grade 70 Information Technology Librarian/Assistant Director position. It will combine some of the aspects of the ISS position with more traditional Librarian administration and oversight duties. This position will be in charge of oversight for our Technical Services Department, where we will need an individual with technological know-how and librarian skills, as well as a high degree of integrity as we move to NC Cardinal (new ILS) and begin processing items for the affiliate libraries once again. They will also play a lead role in integrating techology throughout the Library Department effectively and will also step into a leadership role in the absence of the Director. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: (!).doc Page I of I Log HR: Payroll approval: HR approval: PAPF 13-14 PERSONNEL ACTION AND PAYROLL FORM Department: Library Employee Name: __ : Type of Action: Reclassification I Current 1 Employee's Classification: Information Systems : Specialist Present Salary: $ __ --'-A-"-n=n=ua=l Grade: 73 Budget Code: New PSN: Employee's Classification: Information Technology Librarian/Assistant Director Recommended Salary: $41341 Annual Grade: 70 PSN: __ Budget Code: 110-8100-450.11-00 Log#: LIB 21-13 Social Security Number (last 4): _ Effective Date: 7/15/14 Status: Regular tz;J Limited Service D Intermittent 0 Status: Regular lZ;J Limited Service 0 Intermittent D Schedule: Intermittent D Full-time lZ;J Part-timeD If PT # hours: __ Schedule: Intermittent D Full-time lZ;J Part-time 0 If PT #hours: __ Explanation: Indicate any changes here (example: specific unit assigned to, schedule, new position, recruit vice, etc:) This position had been a Grade 73 Information Systems Specialist prior to it's incumbent taking Early Retirement. It will combine many of the aspects of the ISS position with some more traditional Librarian Administration and oversight duties at a Grade 70 pay scale. R0'"mended By~ tl r~s·;;;:~ , l-llf-1{ Signature (Department Head) Date Approved By: ~-~--~-~~---~---'------Signature JCoun!Y Manager) Date 2013-2014 Salary & Grade Table JOB JOB GRADE MINIMUM RATE MAXIMUM GRADE MINIMUM RATE MAXIMUM 47 15,532 18,639 24,075 67 36,435 43,722 56,475 48 16,372 19,646 25,376 68 38,003 45,603 58,905 49 17,075 20,491 26,467 69 39,636 47,563 61,436 50 17,810 21,371 27,605 70 41,341 49,609 64,078 51 18,576 22,291 28,793 71 43,119 51,743 66,835 52 19,375 23,250 30,032 72 44,972 53,966 69,706 53 20,207 24,248 31,320 73 46,905 56,286 72,703 54 21,077 25,293 32,670 74 48,923 58,708 75,831 55 21,983 26,380 34,074 75 51,027 61,232 79,093 56 22,928 27,513 35,538 76 53,221 63,865 82,493 57 23,915 28,698 37,068 77 55,510 66,612 86,040 58 24,942 29,931 38,661 78 57,896 69,476 89,740 59 26,016 31,219 40,325 79 60,387 72,465 93,599 60 27,134 32,561 42,058 80 62,983 75,580 97,624 61 28,301 33,961 43,867 ' 81 65,692 78,831 101,823 62 29,519 35,423 45,754 82 68,518 82,221 106,202 HTE BCBS USAble Vision ...1Q1ili)_ ~ Information Technology Librarian/ Assistant Director Description: An employee in this class is responsible for a high level of administrative and technology oversight for the Library Department. The IT Librarian will keep the library current in its Electronic Resources offerings, maintain the ILS, work with vendors, troubleshoot, install hardware and software, maintain the webpage, and help ensure compliance for E-Rate, State Aid and other grant opportunities. In the Assistant Director capacity, the employee will lead in the absence of the Director and assist the Library Director in the management, supervision, and administration of the library to provide maximum services to library patrons in accordance with library policy. They will take a leadership role in the short and long-term planning of library services, day to day operations such as budgeting, personnel, and administrative matters, and lead the Technical Services team. Example of Duties: Acts in leadership role for daily operations and the Library Director in his/her absence. Assists the Library Director in personnel, budget, and administrative matters. Recommends technology-related and patron-related policies and procedures to Library Director and participates in long-range planning process for the library, including recommending changes or improvements and developing new types of services and operations. Provides oversight and support for the Integrated Library System and Technical Services Department including maintaining the integrity of the system data, informing and training staff on updates and changes, and remaining active and keeping abreast of changes in NC Cardinal user group. Takes the lead role in compiling annual State Library Statistical Report, E-Rate Application, and developing a current Library Technology Plan. Maintain a working relationship with a variety of vendors and the State Library to maximize our electronic resources offerings to the public. Evaluate, purchase, install, and maintain library hardware and software and related items. Serves as the webmaster, coordinating the design and maintenance of the library's webpage. Provides systems support for the library automation relational database system; provides documentation, consultation, and training to library system users; works closely with system vendors on upgrades and problems; evaluates, procures, tests and debugs the system; evaluates new technology applications and recommends enhancements. Installs and monitors security systems on public use computers. Provides computer support for county and municipal libraries; supports, monitors, tests, and troubleshoots hardware and software problems at the central library for staff and public computers, and for branch and municipal systems' computers. Analyzes requests for system reports and designs and write specifications for programs. Desirable Education and Experience: Master's Degree in Library Science from an accredited college or university and ability to receive North Carolina Public Library Certification. Experience with information systems, network administration, and computer and technical support. Supplemental qualifications or information: NC Driver's License Possession ofNorth Carolina Public Library Certification Board Meeting Agenda Item Agenda Item 4-H MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2015 Holiday Schedule REQUESTED BY: Administration REQUEST: Administration requests approval of the 2015 Holiday Schedule listed below. Harnett County's proposed holiday schedule mirrors that of the State. NEW YEAR'S DAY JANUARY 1, 2015 MARTIN LUTHER KING, JR. DAY JANUARY 19,2015 GOOD FRIDAY APRIL 3, 2015 MEMORIAL DAY MAY25,2015 INDEPENDENCE DAY JULY 3, 2015 LABOR DAY SEPTEMBER 7, 2015 VETERANS DAY NOVEMBER 11, 2015 THANKSGIVING NOVEMBER 26, 2015 NOVEMBER27, 2015 CHRISTMAS DECEMBER 23,2015 DECEMBER 24, 2015 DECEMBER 2015 http://www.hamett.org/boc/downloa.ds/agendaform2014.doc 1 of2 THURSDAY MONDAY FRIDAY MONDAY FRIDAY MONDAY WEDNESDAY THURSDAY FRIDAY WEDNESDAY THURSDAY Page NEW YEAR'S DAY HARNETT COUNTY 2015 HOLIDAY SC EDULE JANUARY 1, 2015 MARTIN LUTHER KING, JR. DAY JANUARY 19, 2015 GOOD FRIDAY APRIL 3, 2015 MEMORIAL DAY MAY25,2015 INDEPENDENCE DAY JULY3,2015 LABOR DAY SEPTEMBER 7, 2015 VETERANS DAY NOVEMBER 11, 2015 THANKSGIVING NOVEMBER 26, 2015 NOVEMBER 27,2015 CHRISTMAS DECEMBER 23, 2015 DECEMBER 24, 2015 DECEMBER 25, 2015 THURSDAY MONDAY FRIDAY MONDAY FRIDAY MONDAY WEDNESDAY THURSDAY FRIDAY WEDNESDAY THURSDAY FRIDAY STATE OF NORTH CAROLINA OFFICE OF STATE PERSONNEL 1331 MAIL SERVICE CENTER • RALEIGH, NC 27699-1331 PAT MCCRORY GOVERNOR TO: Agency Heads and Chancellors FROM: Neal Alexander Jr. DATE: January 24, 2013 SUBJECT: 2015 Holiday Schedule C. NEAL ALEXANDER, JR. STATE PERSONNEL DIRECIOR Listed below are the holidays that will be observed by State employees during 2015. New Year's Day January 1, 2015 Thursday Martin Luther King, Jr. Birthday January 19, 2015 Monday Good Friday April 3, 2015 Friday Memorial Day May 25,2015 Monday Independence Day July 3, 2015 Friday Labor Day September 7, 2015 Monday Veteran's Day November 11, 2015 Wednesday Thanksgiving November 26 &27, 2015 Thursday and Friday Christmas December 23, 24 & 25. 2015 Wednesday, Thursday and Friday NOTE: The schedule shall be used by all State agencies operating under the policies, rules and regulations of the Office of State Personnel. Institutions of higher education and agencies requiring a twenty-four hour operation may adopt varying holiday schedules in keeping with operational needs, provided the employees are given the same number of holidays as approved by the State Personnel Commission. Such special holiday schedules must be filed with the Office of State Personnel. It is recognized that some agencies may need to adopt an additional holiday schedule applicable to employees working in twenty-four hour operation; this schedule would designate as holidays the specific dates of the legal observances rather than the substitute weekdays when the observance occurs on Saturday or Sunday. This would be in keeping with the purpose of the holiday premium pay policy. AN EQUAL OPPORTUNITY EMPLOYER LOCATION: 116 WEST JONES STREET • RALEIGH, NC • TELEPHONE: (919) 807-4800 WWW.OSP.STATE.NC.US Board Meeting Agenda Item Agenda Item Lf -I' MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utilities Writeoffs for 2nd Quarter 2014 REQUESTED BY: Steve Ward, HCDPU Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the second quarter of2014. All of these accounts have been delinquent for more than three years and total $23,067.58. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $523,000 in bad debt previously written offthrough the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Docurnents\collections\writeoffs 2nd-qtr 20 14.doc 1 of 1 Page HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2011 NAME ACCOUNT# NOTES ANNUNZIATA, MICHAEL A 136713-1565 ASH, DAVID 139681-33243 ASHBROOK BUILDING GROUP 85107-87191 FORECLOSED ASHBROOK BUILDING GROUP 85107-89197 FORECLOSED ATKINS, BERTA 155697-63524 AUSTIN, LISA HAMM 138713-27357 BADILLO, JAVIER 137683-43406 RET BILL BAKER, MISTIE M SUGGS 47585-75898 BALL, CRYSTAL 149633-437 44 BAREFOOT, CHASITY 148809-11122 BAREFOOT, SHIRLEY 113581-84749 BARFIELD, BARBARA 91145-32373 BATTS, ANNETTE 47931-25877 RET BILL BECKER, HELEN 155437-73523 BENSON, SHERRY 16667-56400 BLACKLEDGE JR, JOSEPH 154127-19637 BLANTON, JOHNATHAN 149597-77866 RET BILL BOGEDAIN, JEFFERY 153945-58591 BOOTH DAVIS LLC 157341-23781 FORECLOSED BREWINGTON, BROCKIE 79545-51409 BRISCO, CHRISTOPHER 154 799-2395 RET BILL BROWN ESTATE, TERESA K 53149-62136 RET BILL/SERVICE CLSD BROWN, LONI 116805-3311 BRYANT,KANDACE 154155-61040 BURGY, T AMELA 12541 9-35785 RET BILL BUSH, TIMOTHY 14373-3247 RET BILL/FORECLOSED CASEY, LATISHA 132227-5524 CALDWELL JR, TIMOTHY 149857-48464 RET BILL CAMPBELL, ALISON 155833-52839 RET BILL CANDIS JOHNSON HEIRS 143401-72229 SERVICE CLOSED CAPPS, LISA 150523-22029 CARROLL, VICTORIA 155779-52838 RET BILL CHINA, SHAKIT A 153261-70379 RET BILL COBB, CLYDE 139511-71857 COLLINS EST, WILLIAM H 59737-19746 RET BILL CONNER, LISA 158841-42039 RET BILL CORNELL, WILL 142291-51527 RET BILL CORREA, PEDRO 129865-26011 COTTON, KELVIN 5028 7-24212 WATER LEAK COX, SHENIKA 151247-8068 DAUGHERTY, ARIEL 152131-26048 RET BILL DAVIS, DEMARQUIS 151931-4485 RET BILL/WATER LEAK DAVIS, PAUL 128503-71724 DAVISON, RICHARD 33011-73807 DAWSON, DAVID 74157-68084 DEVANE, GLORIA 108293-36265 DIXON, SHALON 147447-8059 EAGLE HOMES 154501-90437 EDMOND, KADINA Z 152011-70909 Page 1 BALANCE TO WRITE-OFF $30.23 $37.50 $367.11 $357.50 $23.73 $51.16 $21.87 $88.50 $28.07 $80.16 $31.23 $37.76 $156.98 $23.64 $75.00 $72.71 $118.19 $62.84 $525.50 $31.23 $13.45 $301.28 $23.34 $20.03 $158.20 $300.50 $26.78 $35.00 $21.59 $163.95 $109.33 $7.92 $20.00 $124.92 $42.50 $35.00 $20.00 $25.90 $478.85 $93.93 $66.31 $840.58 $44.82 $95.00 $122.14 $626.30 $28.42 $93.51 $247.65 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2011 BALANCE TO NAME ACCOUNT# NOTES WRITE-OFF EDWARDS, KEITH 28233-46396 $14.83 ELLIOTT JR, ANTHONY 158543-70036 WATER LEAK $1,618.01 ELLIOTT SR, TIMOTHY 86151-59346 $80.09 ENNABE, CHRISTOPHER 151329-85565 $16.68 FARR, JUSTIN 156031-38889 RET BILL/WATER LEAK $696.06 FIELDS, JOSEPH C 114033-78753 $7.90 FLETCHER, JOHN C 157039-23418 $312.50 GEDDIE, MAYANNA 157877-59145 $73.36 GEIGER, RICHARD 159039-35883 RET BILL $230.71 GILLMORE, KEVIN 151737-19752 RET BILL $24.38 GONZALEZ, ALICIA 172381-71041 RET BILL/SERVICE CLSD $377.50 GREGORY, JAIME 153507-67043 RET BILL $300.10 GUARDADO, LENNIN 119507-51200 RET BILL $87.49 HAIR JR, STUART A 21047-71731 RET BILL $360.92 HALL ESTATE, IVAN 35031-74061 $130.00 HARRIS, RODNEY 151181-61012 $14.18 HAYWARD, DAWN 1571 03-37734 $169.51 HEDRICK, MARK 152489-50700 RET BILL $42.01 HENDON, RICHARD P 94057-80082 $42.50 HENRIQUES, OSBORNE 149359-59527 $73.97 HORTON, MEREDITH 156017-51123 RET BILL $20.00 HOSKINS, JESSICA 156977-24770 $20.75 JACKSON, GEORGE W 54493-65928 $7.50 JONES, VERNON 156289-73023 $27.63 JOQUEZ, NIKIE 154339-57861 $35.00 JUAREZ, JESUS TORRES 143881-69780 $36.76 JUAREZ, YAZMIN 83413-79550 RET BILL $122.50 KEAN, MICHAEL 158341-72834 $43.61 KING, CALANDRA 162533-28891 $40.78 LANE, TAMMY 146339-7938 RET BILL $40.49 LASSITER, WILlJEJUNIOR 140053-7 4309 SERVICE CLOSED $251.00 LLOYD, STEVEN 153101-74858 $171.13 LYONS, JOHNNY 144809-65126 $40.04 MARTINEZ, MELINDA S 143893-26216 RET BILL $100.71 MASHBURN, STEPHANIE 146745-81760 $29.52 MATTHEWS, JASON 155917-34596 RET BILL $24.19 MATTINGLY, ELIZABETH 134987-2067 $196.46 MCCRIMMON, ELDRIDGE 150971-48875 RET BILL $101.65 MCKEITHEN, COLANDA 95155-84093 $117.95 MCKOY, JERRY 92497-56848 $295.74 MCLEOD, JOHN W 148317-54107 RET BILL $20.00 MCMILLAN, SUMMIE W 150327-75430 $464.65 MCNEILL, ERICA VICTORIA 83881-59128 $236.78 MCNEILL, KIARA R 156631-19236 $21.00 MCNEILL, TRACEY 128221-41986 RET BILL $84.72 MCPHATTER EST, MARY 82635-80378 SERVICE CLOSED $446.15 MENNONA, MICHAEL 153587-5017 RET BILL $18.84 MILLER, JOSHUA 97559-34880 $12.19 MIMS, BRENDA S 43135-49406 $200.00 MORENO, BRIDGET 44213-26775 FORECLOSED $524.00 Page 2 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2011 B NAME ACCOUNT# NOTES WRITE-OFF MORLEY, GARRETT 155669-4266 RET BILL $54.47 MORRIS, CHARLOTTE 151857-26200 RET BILL $13.97 MUNDAY, ROBERT 90133-75022 FORECLOSED $252.50 OYLER, KIM 83327-11449 RET BILL/SERVICE CLSD $363.42 PADGETT, JONATHAN 135059-51151 RET BILL $50.37 PARKER, TERRY 116059-43752 $42.88 PARKS, CHELSEA 151215-89800 RET BILL $9.69 PATINO, JUAN 28085-27087 $127.43 PATTERSON, SCOTT 157279-1753 RET BILL $122.17 POOLE, CATHERINE 156099-50771 RET BILL $143.16 PROST, DEBRA ADAMS 89387-33929 $70.00 QUINONES, EDGAR 154221-3944 $10.22 RAMIREZ, RAFAEL 154075-23656 RET BILL $293.02 REECE, WILLIAM COTY 158691-5363 RET BILL $88.75 REMUNG, JOSH 156287-5043 BANKRUPT $65.90 RIPPY, ALINA K 138827-86093 $32.93 RODRIGUEZ, LOURDES 150989-89822 RET BILL $62.16 RODRIGUEZ, MARIA 76409-48094 $20.00 ROLLINS, VICTOR 130023-55302 WATER LEAK $1,256.00 ROSSER, PHYLLIS K 22765-63965 SERVICE CLOSED $336.50 ROYSTER, JAMES 96069-39565 $97.84 SANTOS, KAREN RENAE 158689-32364 $30.03 SHEFFIELD, TAMMY 155623-46716 $58.32 SIBERT SR, CHAVIS 44241-79283 RET BILL/FORECLOSED $301.50 SIMPSON, ELIZABETH 127827-23688 $44.17 SUAREZ, KAROL 105109-37426 $20.00 SUTTON, CANDICE 155603-51187 RET BILL $40.12 SWOPE, CHRISTINA 151061-18380 WATER LEAK $246.82 TAYLOR, KAREN A 153509-46712 RET BILL $155.85 THOMPSON,CHruSTOPHER 157637-4487 $24.98 THOMPSON, MARSHAL 30357-1765 RET BILL $55.34 THOMPSON, TUKIT A 107209-35721 FORECLOSED $1,172.87 THORPE, LIZZIE 157949-69779 $20.00 TIMES, BON IT A 144509-68277 RET BILL $35.57 TREVINO, MICHAEL 155913-7 4596 RET BILL $12.28 TRUE VINE TEMPLE REASON 30241-73516 SERVICE CLOSED $456.00 TYNDALL, ALLEN KEITH 153639-35153 SERVICE CLOSED $529.38 VALENZVELA, FRANCISCA 83007-76710 $20.00 VANDUNK, ANITA 102347-23617 $171.88 VINES, DOUGLAS 151561-500 RET BILL $44.72 VINGLASS, ADAM 142573-2396 RET BILL $47.25 WALKER, GRACE 143877-5353 $26.31 WHITE, DERRICK 95527-2959 $31.44 WILDER, SHANNON 82415-61849 $114.99 WILLIAMS EST, LEOLA B 49521-76173 SERVICE CLOSED $473.50 WILLIAMS, TIFFANY 98495-45973 $77.23 WILSON IV, WALTER 157833-68505 FORECLOSED $357.00 WILSON, WAYNE 73149-47475 RET BILL $94.10 WINCHESTER, CORDELIA 68107-24335 $60.00 TOTALS: ~23,067.58 Page 3 Board Meeting Agenda Item Agenda Item MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 42 MGD Water Treatment Plant Expansion Project Ordinance REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to approve the 42 MGD Water Treatment Plant Project Ordinance. This project consists of the modification and additions to the existing Harnett Regional Water Treatment Plant to increase the treatment capacity to 42 MGD. It also consists of modifications to the South Regional Booster Station. This project increases our water treatment capacity from 27 to 42 MGD and also increases our hydraulic ability to move water to Moore County and the southwestern area of the County. The project will be mainly funded by Moore County while the remainder of funds will come from HCDPU reserves. The project ordinance is enclosed for your review. Please place this item on the agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel\Puusers\sward\My Documents\ Water Treatment Plant Expansion 42 MGD Project\42 MGD WTP Expansion Project Ordinance Agenda Request .docx Page 1 of 1 42 MGD WATER TREATMENT PLANT EXPANSION PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Harnett County. Section I. This project consists of the modification and additions to the existing Harnett Regional Water Treatment Plant to increase the treatment capacity to 42 MGD. Modifications will also be made to the South Regional Water Booster Station to increase transmission capacity to Moore County and the southwestern portion of Harnett County. Section II. This project will be jointly funded by Moore County and HCDPU reserves. Section III. The following amounts are hereby appropriated for this project: Engineering-Design Engineering-Construction Mgt. Construction Materials & Supplies Land/ROW Legal/ Admin Contingency Total $ 410,000 271,200 6,900,000 70,000 30,000 ] 0,000 345,000 $ 8,036,200 Section IV. It is estimated that the following revenue will be available for this capital project: Moore County HCDPU Reserves Total Duly Adopted this 4th day of August, 2014. ATTEST: Margaret R. Wheeler, Clerk to the Board $5,450,000 2,586,200 $8,036,200 Joe Miller, Chairman Harnett County Board of Commissioners Board Meeting Agenda Item Agenda I tern L/ -I<, MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Survey Authorization for Spectra Energy Partners, LP REQUESTED BY: Jennifer Slusser, Senior Staff Attorney REQUEST: Senior Staff Attorney requests that the Board authorize the County Manager to sign authorization giving Spectra Energy Partners, LP consent to perform survey activities on the County's property. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: http://www.hamett.org/boc/downloadslagendafonn2014.doc 1 of I Page SPECTRA ENERGY PARTNERS, LP Project Mailing Address: 320 Southview Drive Suite 400 Bridgeport WV. 26330 Toll Free: 1-844-847-5546 May 23,2014 Harnett County 102 E Front Street PO Box 759 lillington, NC 27546 Re: Proposed Spectra Energy Partners, LP, Pipeline Project Agenda Item 4-1<,.. t Tax Parcel#: 1508-59-6025.000; 1508-48-5635.000; 1508-47-5974.000; 1508-47-4370.000; 1508- 46-1535.000 Harnett County, North Carolina Dear Sir/Madam: Recently you were mailed a letter announcing that Spectra Energy Partners, LP ("Spectra Energy"} is evaluating a proposed natural gas pipeline expansion project in your area. Spectra Energy Is a leading pipeline transporter of dean-burning natural gas and through our multiple interstate pipeline companies we have been providing natural gas to local utility and electric generating facilities for almost 70 years. To help us refine the proposed Spectra Energy Pipeline Project route, our representatives have started collecting and evaluating information necessary to determine the pipeline path with the least overall environmental and landowner impacts while balancing constructability concerns. As part of that effort, you are receiving this follow-up letter because your property is within the initial study corridor being considered and we are requesting your consent to perform survey activities on your property in connection with the Spectra Energy project. Our earlier letter shared news of our initial project outreach efforts with landowners, community leaders and elected officials-a coordinated attempt to inform those most impacted about the various aspects of the proposed project-such as surveys. These civil, environmental and cultural resource surveys are required to thoroughly evaluate a pipeline route. The surveys will be performed in a minimal amount of time with the goal of little to no inconvenience to you and other affected landowners. The survey activities planned along a portion of your property within the study area--and any minimal impacts that may result -are more fully described in the enclosure entitled "Description of Survey Activities." While Spectra Energy certainly does not anticipate any damages to result from these surveys, please be assured that you will be compensated if any damages to your property or crops occur that are directly caused by these activities. Please also note that granting access to conduct these necessary surveys does not grant any other rights to Spectra Energy. Your consent to survey and your cooperatlon with Spectra Energy's project representatives would be sincerely appreciated. Spectra Energy's efforts to develop a new natural gas transportation system rs m response to growing market needs to provide firm natural gas transportation in the South Atlantic region for power generation and local distribution company core load growth needs by the fourth quarter of 2018. We believe this proposed project will benefit the South Atlantic region in several ways: by making more diverse natural gas supplies available; by creating the new pipeline transportation facilities necessary to support the needs of other regional power generators and natural gas customers; and by addressing the growing demand for environmentally friendly natural gas. Please note that due to the nature of siting interstate pipelines, other pipeline companies may be evaluating proposed projects and their representatives may contact you or other landowners in your area. This is because other pipeline companies may determine routing using similar evaluation criteria as Spectra Energy. We understand it may be confusing if other pipeline companies contact you regarding competing projects. We will certainly keep you informed of the project selection process and you should not hesitate to contact us at the number below if you have any questions. Field survey work is scheduled to begin in early August 2014. In those areas where Spectra Energy is proposing to construct the new pipeline system, it will be necessary to determine a location for the proposed line, availability of temporary construction work areas and Potential construction access roads. Your Spectra Energy representative will soon reach out to you to begin the dialogue that leads to a better understanding of your property and the minimization of any impacts to your land. Our goal is for you to be as informed as possible throughout the process. A survey permission form is enclosed for your consideration. A self-addressed stamped envelope also has been enclosed for your convenience. We ask that you please sign this survey permit and return it to us in the enclosed envelope. Again, we are very early in the proposed project process and everyone will have multiple opportunities to interact and engage with the project team, as well as participate in the appropriate regulatory processes. Different companies take different approaches to engagement and communications with the affected public. Spectra Energy pipeline companies take a collaborative approach. We communicate early and often about our project activities to build positive relationships and long-lasting partnerships with all those we come in contact with. If you have questions or would like additional information concerning our proposed Spectra Energy project, please call our toll free number 1-844-847-5546. We would be pleased to address any or all aspects of the project with you. For more information about us, please visit our website www.SpectraEnergy.com. Enclosure: Survey Permission form Description of Survey Activities Self-addressed stamped envelope Sincerely, Peter Cassan Right-of-Way Manager Spectra Energy Partners, LP Tract No: NC-HA-058.0000-SC; NC-HA-059.0000-SC; NC-HA-060.0000-SC; NC-HA-061.0000-SC; NC-HA- 063.0000-SC Harnett County Tax Parcel #: 1508-59-6025.000; 1508-48-5635.000; 1508-47-5974.000; 1508-47-4370.000; 1508-46- 1535.000 Harnett County, North Carolina SURVEY AUTHORIZATION 1/we, hereby provide to Spectra Energy Partners, LP, its affiliates, agents, employees and contractors, the limited permission to enter upon my/our property only for the purposes of conducting civiC environmental and cultural resource surveys, expressly subject to the condition that I amjwe are paid for any and all damages to property or crops that may be directly caused by such activities. Your answers to the following questions will be most helpful in accurately completing our survey activities. Is there water well located on this property? Yes No --- Is there a septic system located on this property? ___ Yes ___ No Comments: ------------------------------------------------------------------ Signature: ------------------- Re: Tract No: NC-HA-058.0000-SC; NC-HA-059.0000-SC; NC-HA-060.0000-SC; NC-HA-061.0000-SC; NC- HA-063.0000-SC Dated: Telephone: --------(home) --------(work) -------(cell) Description of Survey Activities Depending on the size of an individual parcel, all survey activities described below should only take a minimal amount of time and should not result in any inconvenience to the property O'Nner. All survey work will be performed during reasonable daylight hours only. All work will be performed by authorized professional surveyors and their crews. The surveys that Spectra Energy Partners, LP ("Spectra Energy"} will request for each property are: (a) Civil Survey. This activity involves approximately four to five representatives, intermittently placing wooden stakes along a portion of each property to delineate the a rea described as the "study corridor." Depending upon the length of the proposed study corridor on the property to be surveyed, this activity should take no longer than two days for each property that will be surveyed. (b) Environmental Survey. This activity involves approximately two to three representatives walking within the study corridor, which will be clearly staked, to identify and delineate any vegetative and geological indicators of wetland areas that may be present on the property. The wetlands boundaries will be marked with small colored flags. Spectra Energy representatives will also look for the presence of any threatened or endangered species, if a suspected habitat is within the staked area. Depending on the length of the proposed route of the pipeline on the property being surveyed, this activity should take no longer than three days for each property that will be surveyed. (c) Cultural Resources Survey. This activity involves two to four representatives walking within the staked study corridor to identify any indicators of potential archaeological resources. If such a site is suspected, then the Archeologists would return to that location With spade shovels and perform a limited excavation of the test hole that would measure approximately 2x2 feet square and approximately 2-3 feet deep. Any area that is excavated for this type of survey will be restored by Spectra Energy to a condition consistent with its condition prior to the excavation. Depending on the length of the proposed route of the pipeline on the property being surveyed, the archaeological walkover will take less than one day. If a limited archaeological excavation is necessary, it should take no longer than two days, weather permitting. During any survey work, no trees over 2 inches in diameter or timber will be cut down or removed from any property. small brush, however, may be cut ln order for the civil surveyors to obtain a line-of-sight. If any such brush is cut in residential areas, it will be removed from the property by Spectra Energy representatives. Agenda Item 6 AUGUST 4, 2014 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. ~rt1~rg~~~¥,~e1"\l~~~s,.,~ri1l~ij~l~~~fl~t~~~?~i~~c~~tl~~~t,r~u~~tsit();~Jll)~i~tt~Y ~(}2liJls~9'tll~~i;~Wat1~·$···~~~ieif:UU~"~9:~<l.~qr·f11~~depanmeit .•. rv.tf;;:t\dan;l~yvilt•+eplac~ Mt;.R.o:ll.:S\]Igpl)~>Who .• ctllJentlysefcVeS.Ql.l,·this•··lJ9artl~ HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have vacancies for a regular members in District 3 and District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD We have a vacancy for a regular member in District 2. Page 1 -Appointments Board Meeting Agenda Item MEETING DATE: August 4, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Appointment of member to Fireman's Relief Fund Board for Flatbranch Fire Department REQUESTED BY: Gary Pope, Emergency Services Director REQUEST: Flatbranch Fire Departm ent request to appoint Mr. Larry Adams to the Fireman's Relief Fund Board for their department. Mr. Adams will replace Mr. Ron Burgess who currently serves on this board. This seat on the board is an appointment by the county commissioners. This request has been made by Chief Mike Williams of the Flatbranch Fire Department. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: Page l of I Harnett COUNTY RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON BOND LANE www.harnett.org WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Bond Lane from NC 27 to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept ofthe Department of Transportation improving Bond Lane. Adopted this the 4th day of August, 2014 by the Harnett County Board of Commissioners. Joe Miller, Chairman Attest: Gina Wheeler, Clerk to the Board strong roots • new growth AO RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON ERNEST LANE WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Ernest Lane from SR 2039 (Walker Road) to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County www.harnett.org NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept ofthe Department of Transportation improving Ernest Lane. Adopted this the 4th day of August, 2014 by the Harnett County Board of Commissioners. Joe Miller, Chairman Attest: Margaret Regina Wheeler, Clerk to the Board strong roots · new growth JJ- RESOLUTION OF THE HARNETT COUNTY COMMISSIONERS FOR THE INSTALLATION OF ROAD IMPROVEMENTS ON Hickorydale Lane/ Lucas and Tucker Lane WHEREAS, NCDOT has requested a resolution for the Harnett County Commissioners endorsing the installation of improvements on Hickorydale Lane/ Lucas and Tucker Lane from SR 1209 (Barbeque Church Road) to the dead end located in Harnett County WHEREAS, the Department of Transportation proposes to make improvements to bring the road up to minimum state standards for addition to the state road system WHEREAS, the construction of these improvements will be at no cost to Harnett County NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY THAT: The Harnett County Commissioners endorse the concept of the Department of Transportation improving Hickory dale Lane/ Lucas and Tucker Lane. Adopted this the 4th day of August, 2014 by the Harnett County Board of Commissioners. Joe Miller, Chairman Attest: Gina Wheeler, Clerk to the Board strong roots · new growth ww.harnett.org