061614a Agenda PackageAgenda Item _Lf___~._-~C~-
Date: 06/16/2014 Approved By :
TO : HARNETI COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
BAGLEY, CHARLES GREGORY Re-billed to
L, BAGLEY LISA City 0.00 include house and
0001012908-2013-2013-000000 196.22 Refund recycle fee
County 196.22
2 BASS, CARRIE MCLEAN City 0.00 Value Decrease
0000003627-2013-2013-000000 127.97 Refund
County 127.16
3 MCCLOSKEY, JAMES E IV City 0.00 Military Exemption
0001668227-2009-2009-000000 84.64 Refund
County 84.64
4 MCCLOSKEY, JAMES E IV City 0.00 Military Exemption
0001777975-2010-2010-000000 53.54 Refund
County 53.54
5 MCCLOSKEY, JAMES E IV City 0.00 Military Exemption
0001777975-2011-2011-000000 50.08 Refund
County 50.08
6 MCCLOSKEY, JAMES E IV City 0.00 Military Exemption
0001777975-2012-2012-000000 49.42 Refund
County 49.42
7 MCCLOSKEY, JAMES EUGENE City 0.00 Military Exemption
0002105384-2013-2013-000000 72.07 Refund
County 72.07
8 MCCLOSKEY, JAMES EUGENE City 0.00 Military Exemption
0002110624-2013-2013-000000 187.44 Refund
County 187.44
9 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001757648-2009-2009-000000 129.13 Refund
County 129.13
10 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001859655-2010-2010-000000 12.13 Refund
County 12.13
11 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001859655-2011-2011-000000 11.06 Refund
County 11.06
12 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001859655-2012-2012-000000 10.55 Refund
County 10.55
13 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001876256-2010-2010-000000 114.52 Refund
County 114.52
14 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001876256-2011-2011-000000 111.79 Refund
County 111.79
15 MCCLOSKEY, JAMES EUGENE IV City 0.00 Military Exemption
0001876256-2012-2012-000000 107.68 Refund
County 107.68
16 MCCLOSKEY, MARYANN 0001889976-2011-2010-000000 City 0.00 3.30 Refund Military Exemption
County 3.30
17 MCCLOSKEY, MARYANN City 0.00 Military Exemption
0001889976-2011-2011-000000 3.11 Refund
County 3.11
18 STOKES, KENNETH RAY JR City 0.00 Military Exemption
0002090602-2013-2013-000000 165.08 Refund
County 165.08
19 THE LOVE CENTER OF DUNN City(CI05) 54.36 Religious
0002107621-2013-2013-000000 133.91 Refund Exemption
County 79.55
5. KEITH FAULKNER City Total 54.36
Revenue Administrator County Total 1,568.47
Total to be 1,622.83 Refunded
CC:
S. KEITH FAULKNER
Date: 06/16/2014 Approved By: _______ _
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
CENTRAL CAROLINA
HOLDINGS LLC
1616 MCKOY TOWN ROAD
CAMERON NC 283260000
CAMERON NC, 28326 -0000
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
0001556813-2012-2012-Cicy
110000
0.00
Councy 15,840.51
CicyTotal
Councy Total
Total to be
Refunded
~~~,~ ; ·. ~alison
Released in
order tore-
bill; funds will
15,840.51 Refund be applied to
corrected bill
0.00
15,840.51
15,840.51
Board Meeting
Agenda Item
MEETING DATE: June 16,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Amend Offer of Employment
REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney
REQUEST:
Per the unanimous request of the Harnett County Board of Commissioners, approve amended
offer of employment to Tommy R. Burns, County Manager. The amendment provides that if
Mr. Burns' employment with County of Harnett is terminated by County of Harnett for any
reason other than conviction of a felony or misdemeanor involving moral turpitude
(including peljury), he will receive a minimum severance payment equal to three (3) months
gross salary to include accrued benefits. This severance payment will extend by one month
per year of continuous service from the original date of hire, not to exceed a maximum of six
months. All other terms of Mr. Bums' offer of employment remain the same, are ratified, and
are in full effect. The amended offer letter is attached.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\14 06 09
Agenda Request Amended Offer Letter. doc Page I of I
June 16,2014
Human Resources
www.harnett.org
PO Box 778
liii ngton, NC 27546
Mr. Tommy R. Burns
ph 910-893-7567
fax 910-814-0350
2337 Oak Grove Church Road
Angier, North Carolina 27501
Re: Amendment to Offer of Employment
Dear Mr. Burns:
The Harnett County Board of Commissioners thanks you for your service to County of Harnett. On June
16, 2014, the Harnett County Board of Commissioners voted unanimously to amend your offer of
employment contained in our offer letter to you dated March 13, 2013. The amendment to your offer is
mutually beneficial and supports continuity of operations within Harnett County.
In consideration of the mutual benefits received, Harnett County amends its offer of employment dated
March 13, 2013 as follows: ·
1. Strike bullet point five ("If your employment with Harnett is termed (sic) for any reason,
you will receive three months' severance to include accrued benefits.") in its entirety;
2. Replace bullet point five by adding the following:
• If your employment with County of Harnett is terminated by County of Harnett for any
reason other than conviction of a felony or misdemeanor involving moral turpitude
(including perjury), you will receive a minimum severance payment equal to three (3)
months gross salary to include accrued benefits. This severance payment will extend by
one month per year of continuous service from the original date of hire, not to exceed a
maximum of six months.
All other terms of your offer of employment contained in our letter to you dated March 13, 2013 remain
the same, are ratified, and are in full effect. Please acknowledge your acceptance of this amended offer
by signing and returning the enclosed copy. If you have any questions, please feel free to contact me at
910-814-6401.
Sincerely,
~A
John P. Rankins, Jr.
Director of Human Resources and Risk Management
My signature below indicates acceptance of the amended offer of employment as outlined in this letter.
Signature
strong roots· new growth
Date
Hccrrett County does not d1scr'Minate on the bas.s of race, color, national ong1n,
ge~der, rel·g o~. age or a sab1hty :n e"'lploy:nent or tne provisic1 of ser;1ces.
Agenda Item 4-E
EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners (the "Board") of the County of Harnett, North
Carolina (the "County") was held at the County Commissioners' Meeting Room, Harnett County
Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00p.m. on June 16, 2014
(the "Meeting"), after proper notice, and was called to order by Chairman Joe Miller, and upon the roll
being called, the following members of the Board answered present:
The following members of the Board were absent:
Also present:
Commissioner introduced the following Bond Order, copies of which have -------
been made available to the Board:
BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION
SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA
WHEREAS, the Board of Commissioners (the "Board'') of the County ofHarnett, North Carolina
(the "County") has ascertained and hereby determines that it is necessary to pay the capital costs of
providing for the construction, renovation, improvement, equipping and furnishing of public school
facilities within the County, including the acquisition of land, rights-of-way and easements required
therefor; and
WHEREAS, an application has been filed with the Secretary of the Local Government
Commission of North Carolina (the "Commission") requesting Commission approval of the General
Obligation School Bonds hereinafter described as required by the Local Government Bond Act, and the
Clerk to the Board has notified the Board that the application has been accepted for submission to
the Commission.
NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners of the County of
Harnett, North Carolina, as follows:
Section 1. In order to raise the money required for the purposes described above, in addition
to any funds which may be made available for such purposes from any other source, General Obligation
School Bonds of the County are hereby authorized and shall be issued pursuant to the Local Government
Finance Act of North Carolina. The maximum aggregate principal amount of such General Obligation
School Bonds authorized by this order shall be $100,000,000.
Section 2. A tax sufficient to pay the principal of and interest on said General Obligation
School Bonds when due shall be annually levied and collected.
Section 3. A sworn statement of the County's debt has been filed with the Clerk to the
Board of Commissioners and is open to public inspection.
Section 4. This bond order shall take effect when approved by the voters of the County at a
referendum scheduled for November 4, 2014.
PP AB 2449363v2
Agenda Item _q___,.__ ... _,_~---
EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina
(the "Board") was held at the County Commissioners' Meeting Room, Harnett County Administration
Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on June 16, 2014
(the "Meeting"), after proper notice, and was called to order by Chairman Joe Miller, and upon the roll
being called, the following members of the Board answered present:
The following members of the Board were absent:
Also present:
Commissioner introduced the following resolution (the "Resolution''), a
summary of which had been provided to each Commissioner, a copy of which was available with the
Clerk to the Board of Commissioners and which was read by title:
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA REGARDING A BOND
ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION
SCHOOL BONDS, SETTING A PUBLIC HEARING THEREON AND DIRECTING
PUBLICATION OF AN OTICE OF SAID PUBLIC HEARING
WHEREAS, a bond order entitled:
"BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL
OBLIGATION SCHOOL BONDS OF THE COUNTY OF HARNETT, NORTH
CAROLINA;"
has been introduced at a meeting ofthe Board of Commissioners (the "Board'') of the County ofHarnett,
North Carolina this 16 1h day of June, 20 14; and
WHEREAS, the Board desires to provide for the holding of a public hearing thereon on
July 21, 2014 and the submission of a statement of debt in connection therewith as required by The Local
Government Bond Act.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE COUNTY OF HARNETT, NORTH CAROLINA that the public hearing on said bond order shall
be held on the 21st day of July, 2014 at 7:00p.m. at the County Commissioners' Meeting Room, Harnett
County Administration Building, 102 East Front Street, Lillington, North Carolina.
BE IT FURTHER RESOLVED that the Clerk to the Board is hereby directed to cause a copy of
said bond order to be published with a notice of such hearing in the form prescribed by law in the Dunn
Daily Record on or before the 11th day of July, 2014.
BE IT FURTHER RESOLVED that the Finance Officer is hereby directed to file prior to
publication of the bond order with the notice of such public hearing, a statement setting forth the debt
incurred or to be incurred, the net debt of the County, the assessed value of property subject to taxation by
PP AB 2449363v2
the County and the percentage that net debt of the County bears to the assessed value of property subject
to taxation.
BE IT FURTHER RESOLVED that this Resolution shall become effective on the date of its
adoption.
Upon motion of Commissioner , seconded by Commissioner ,
the foregoing resolution entitled: "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA
REGARDING A BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION
SCHOOL BONDS, SETTING A PUBLIC HEARING THEREON AND DIRECTING PUBLICATION OF A
NOTICE OF SAID PUBLIC HEARING" was adopted by the following vote:
AYES:
NAYS:
PASSED, ADOPTED AND APPROVED this 16 1h day of June, 2014.
PP AB 2449363v2
STATE OF NORTH CAROLINA
COUNTY OF HARNETT )
)
) ss:
I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution
entitled, "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA REGARDING A BOND
ORDER AUTHORIZING THE ISSUANCE OF $100,000,000 GENERAL OBLIGATION SCHOOL BONDS,
SETTING A PUBLIC HEARING THEREON AND DIRECTING PUBLICATION OF A NOTICE OF SAID PUBLIC
HEARING" adopted by the Board of Commissioners of the County of Harnett, North Carolina, in regular
session convened on the 16tl1 day of June, 2014.
WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the __
day of July, 2014.
Margaret Regina Wheeler
Clerk to the Board of Commissioners
(SEAL)
PP AB 2449363v2
NOTICE OF PUBLIC HEARING
BOND ORDER AUTHORIZING THE ISSUANCE OF $100,000,000
GENERAL OBLIGATION SCHOOL BONDS
OF THE COUNTY OF HARNETT, NORTH CAROLINA
WHEREAS, the Board of Commissioners (the "Board") of the County of Harnett, North Carolina
(the ''County") has ascertained and hereby determines that it is necessary to pay the capital costs of providing
for the construction, renovation, improvement, equipping and furnishing of public school facilities within the
County, including the acquisition ofland, rights-of-way and easements required therefor; and
WHEREAS, an application has been filed with the Secretary of the Local Government Commission of
North Carolina (the "Commission") requesting Commission approval of the General Obligation School Bonds
hereinafter described as required by the Local Government Bond Act, and the Clerk to the Board has notified
the Board that the application has been accepted for submission to the Commission.
NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners of the County of Harnett,
North Carolina, as follows:
Section 1. In order to raise the money required for the purposes described above, in addition to
any funds which may be made available for such purposes from any other source, General Obligation School
Bonds of the County are hereby authorized and shall be issued pursuant to the Local Government Finance Act
of North Carolina. The maximum aggregate principal amount of such General Obligation School Bonds
authorized by this order shall be $100,000,000.
Section 2. A tax sufficient to pay the principal of and interest on said General Obligation School
Bonds when due shall be annually levied and collected.
Section 3. A sworn statement of the County's debt has been filed with the Clerk to the Board
and is open to public inspection.
Section 4. This bond order shall take effect when approved by the voters of the County at a
referendum scheduled for November 4, 2014.
The foregoing bond order has been introduced and a sworn statement of debt has been filed under the
Local Government Bond Act showing the appraised value of the County of Harnett, North Carolina to be
$ and the net debt thereof, including the proposed bonds, to be $ -------
The finance officer of the County has filed a statement estimating that the total amount of interest that will be
paid on the bonds over the expected term of the bonds, if issued, is $ . The estimate is
preliminary, is for general informational purposes only, and may differ from the actual interest paid on the
bonds. A tax will be levied to pay the principal of and interest on the bonds if they are issued. Anyone who
wishes to be heard on the questions of the validity of the General Obligation School Bond Order and the
advisability of issuing the bonds may appear at a public hearing or an adjournment thereof to be held at the
County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front Street,
Lillington, North Carolina, at 7:00p.m. on the 21"1 day of July, 2014.
PPAB 2449363v2
/s/ Margaret Regina Wheeler
Clerk to the Board of Commissioners
County of Harnett, North Carolina
Board Meeting
Agenda Item
MEETING DATE: June 16,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Resolution for Signature for Non-Contractual Documents
REQUESTED BY: Barry A. Blevins I b-e-t'\e.-.q, I 5 ~rvic es c; y.~c.+or
REQUEST:
General Services request the Board of Commissioners review and approve a Resolution
allowing Barry A. Blevins to sign non-contractual documents for the 2011 CDBG Scatter
Site Housing Program.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
http:/ /www.hamett. org!boc/ downloads/agendaform20 14. doc
I of I
Page
COUNTY OF HARNETT 2011 COMMUNITY DEVELOPMENT PROGRAM
RESOlUTION AUTHORIZING BARRY A BlEVINS, DIRECTOR OF GENERAl SERVICES, TO SIGN
COMMUNITY DEVElOPMENT BlOCK GRANT DOCUMENTS
Be it Resolved by the Board of Commissioners of the County of Harnett, North Carolina, that:
WHEREAS, the County is participating in the 2011 Community Development Block Grant Program
under the Housing and Community Development Act of 1974, as amended, administered by the
North Carolina Department of Commerce;
WHEREAS, the following documents are required under this program;
• Fair Housing Plan
• Equal Employment and Procurement Plan
• Local Economic Benefit for Low and Very Low Income Persons Plan
• Section 504
• Citizens Participation Plan
• Residential Anti-Displacement and Relocation Assistance Plan
• Optional Coverage Relocation Plan
• Code of Conduct/Hatch Act Policy/Section 519
• Acquisition Guidelines
• Disposition Guidelines
• Relocation Guidelines
• Clearance Guidelines
• Rehabilitation Guidelines
• Rehabilitation/Reconstruction Guidelines
• Hook Up Guidelines
• Public Facility Guidelines
• Complaint Procedures
• Contracts Officer Designation
• Labor Standards Officer Designation
• Verification Officer Designation
• Just Compensation Officer Designation
• Financial Management Procedure
THAT, Barry A. Blevins, Director of General Services, is hereby authorized to execute any and all
non-contract related documents as listed above.
Adopted this ______ day of _______ _, 2014.
Joe Miller, Chairman
ATIEST:
Margaret Regina Wheeler, Clerk to the Board
/
COUNTY OF HARNm 2011 COMMUNITY DEVElOPMENT PR RAM
RESOlUTION AUTHORIZING BARRY A BLEVINS, DIRECTOR OF GEN l SERVICES, TO SIGN
COMMUNITY DEVElOPMENT BlOCK GRANT DO MENTS
Be it Resolved by the Board of Commissioners ofthe Cou y of Harnett/ North Carolina, that:
WHEREAS, the County is participating in the 20 Community Development Block Grant
Program under the Housing and Community evelopment Act of 1974, as amended,
administered by the North Carolina Departmen f Commerce;
THAT, Barry A. Blevins, Director of General rvices, is hereby authorized to execute any and all
non-contract related documents
Adopted this------day of+--------' 2014.
Joe Miller, Chairman
ATIEST:
Margaret Regina Whe er, Clerk to the Board
COUNTY OF HARNETT COMMUNITY DEVELOPMENT PROGRAM
PROGRAM MANUAL RESOLUTION
A Resoluti~n Authorizing the Adoption of the Program Manual for the Coun1y of Harnett FY 1 ,
Community Development Program.
Be it Resolved by the Board of Commissioners of the County of Harnett, North Carolina, that:
WHEREAS, the County is participating in the Community Development Block Grant Program under the
Housing and Community Development Act of 197 4, as amended, administered by the North Carolina
Department of Commerce; and
WHEREAS, the following documents are required under this program;
• Fair Housing Plan
• Equal Employment and Procurement Plan
• Local Economic Benefit For Low And Very Low Income Persons Plan
" Section 504
• Citizen Participation Plan
• Residential Anti-Displacement And Relocation Assistance Plan
• Optional Coverage Relocation Plan
• Code Of Conduct/Hatch Act Policy/Section 519
• Acquisition Guidelines
• Disposition Guidelines
• Relocation Guidelines
• Clearance Guidelines
• Rehabilitation Guidelines
• Rehabilitation/Reconstruction Guidelines
• Hook Up Guidelines
• Public Facility Guidelines
" Complaint Procedure .
• Contracts Officer Designation
• Labor Standards Officer Designation
• Verification Officer Designation
• Just Compensation Officer Designation
• Financial Management Procedure
THAT, Donna Johnson, Senior Central Permit Technician is hereby authorized to execute any and all
Grant related documents; and ·
THEREFORE BE IT RESOLVED, that the Board of Commissioners of the County of Harnett, North
carolina, hereby adopts the Program Manual to be used throughout the implementation of the County of
Harnett FY 11 Community Development Program.
Adopted this 15 1
h day of October, 2012.
Date:
Time:
From:
To:
Cc:
Bee:
Subject:
Urgent:
Associated File(s):
Summary:
Outstanding:
Dealt With:
Attachments:
Thu February 21,2013
4:40PM
Harnett County Legal Services
Janet C. Smith
Email Detail
Barry Blevins -bblevins@harnett.org
Janet C. Srnith-jcsmith@harnett.org
Beth Blinson -bblinson@harnett.org
RE: CDBG resolution
No
Page 1 of 1
Printed by: Janet C Smith
We are changing from earlier version that allowed Donna Johnson to sign all CDBG related documents,
because Community Development is a stand-alone department within General Services not Planning
Svcs so it moved to GS. These type documents are payment requests, quarterly reports, et cetera; we
added "non-contract" to emphasize that I would not be signing contract-related documents (such as
change-orders, et cetera), those being with commissioners or county manager . The year 2011 is the
funding name for the grant-DCA is behind on their federal funding years because feds delayed
funding to state. It is 2011 monies. I hope this helps. Barry From: Janet C. Smith Sent: Thursday,
February 21, 2013 4:31 PM To: Barry Blevins Cc: Beth Blinson Subject: CDBG resolution Barry: I've
reviewed the "resolution." What is this? What would you be signing? What is "non-contract"? Why is it
for CDBG program for 2011? Thanks, Janet Janet C. Smith Harnett County Staff Attorney Department
of Legal Services PO Box 238 Lillington, NC 27546-0238 (910) 814-6009 Phone (910) 814-8261 Fax
jcsmith@harnett.org NOTICE: This communication (including any attachments) is being sent by or on
behalf of a lawyer and may contain confidential or legally privileged information. The sender does not
intend to waive any privilege, including the attorney-client privilege, that may attach to this
communication. If you are not the intended recipient, you are not authorized to intercept, read, print,
retain, copy, forward or disseminate this communication. If you have received this communication in
error, please notify the sender immediately by email and delete this communication and all copies.
No
file://C:\Documents and Settings\jcsmith\Local Settings\Temp\_preview.htm 2/25/2013
Board Meeting
Agenda Item
Agenda Item 4-H
MEETING DATE: June 16,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request permission to accept Pesticide Container Recycling Grant
REQUESTED BY: Tyrone L. Fisher, County Extension Director
REQUEST:
Harnett County Cooperative Extension requests permission to accept a $800 grant from the
the North Carolina Department of Agriculture and Consumer Services for a pesticide
Container Recycling Program.
COUNTY MANAGER'S RECOMMENDATION:
C :\ U sers\b blinson \AppData \Local\Mi crosoft\ Windows\ Temporary Internet
Files\Content. Out] ook\1 EAS44 IB\agendaform20 14.doc Page 1 of 1
Steve Troxler
Commissioner
North Carolina Department of Agriculture
and Consumer Services
May 8, 2014
Brian Parrish, Agriculture Agent
Harnett County Cooperative Extension
126 Alexander Dr, Suite 300
Lillington, NC 27546
Dear Mr. Parrish:
NOTIFICATION OF FUNDING OFFER
N. David Smith
Chief Deputy Commissioner
On behalf of Commissioner Steve Troxler and the NC Department of Agriculture and Consumer Services -Structural Pest
Control and Pesticides, it is with great pleasure that I offer to you $825.00 for your project approved under the Pesticide
Environmental Trust Fund. The Harnett County Pesticide Container Recycling Program shall use this financial assistance to
purchase pressure rinse nozzles, paint, stain, treated plywood, bolts, screws, and nails for the enhancement of its program.
By completing these documents, you are agreeing to the specific stipulations, the general terms and conditions, and specific
reporting requirements. Two original Contract packets must be completed and returned to the NCDA&CS, making sure that the
Contracts and certain forms have been signed and dated. Some documents are required to be witnessed. Please make certain
documents are witnessed, as applicable, before they are returned to the address provided on page 4 of your Contract cover
document.
All Authorized Representative Signatures MUST be in BLUE INK. Use the Contract Check Off List to ensure all attachments are
included and are in the correct order for each Contract Packet.
Upon final execution by the Department, one original Contract will be forwarded to you for your records. If you have any
questions about your Contract or any of the forms contained in your offer packet, please call Dr. Henry Wade, at 919-733-3556,
or feel free to send an email to Henry.Wade@ncagr.gov.
I would like to take this opportunity to thank you for participating in the Pesticide Container Recycling Program for the
enhancement of container recycling by farmers and commercial pesticide applicators, which reduces the burden on landfills,
protects human health and the environment by reducing the thre t of improper rinsing and disposal, and ensures the user is in
compliance with state regulations that prohibit open d ing, bur ing, and water dumping of pesticide containers.
f\ · . David Smi h
Chief Deputy Commissioner
Enclosures
cc: Kathryn L. Caler, M.L.S., Grants & Contracts Administrator
Dr. Henry Wade, Environmental Programs Manager
Email: David.Smith@ncagr.gov
1001 Mail Service Center, Raleigh, North Carolina, 27699-1001
(919) 707-3033 • Fax (919) 715-0026
An Equal Opportunity Affirmative Action Employer
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STATE OF NORTH CAROLINA
COUNTY OF WAKE
Departmental Use Only
CENTER: 6137 ACCOUNT-:~~5~3764~0~1--------
CFDA/OTHER: ----:f-P:=E..wTF ____ _
AMOUNT: ~$~82~5~.0~0 ________ _
North Carolina Department of Agriculture and Consumer Services
Structural Pest Control and Pesticides Division
Harnett County Pesticide Container Recycling Program-Governmental
Contract# --------------
This Contract is hereby entered into by and between the North Carolina Department of Agriculture and Consumer
Services, Structural Pest Control and Pesticides Division, (the "Agency") and County of Harnett (the "Grantee"),
and referred to collectively as the "Parties". The Grantee's federal tax identification number is 56-6000306 and is
physically located in Harnett County, and is further located at 126 Alexander Dr, Suite 300, Lillington, NC 27546.
The Grantee's fiscal year begins Jilly_1 and ends June 30.
The purpose of this Contract is to enhance a pesticide container recycling program and the recycling of properly
prepared containers. The Grantee's project title is Harnett County Pesticide Container Recycling Program. Funds
awarded under this Contract must be used for the purposes for which they are intended.
I. Contract Documents:
This Contract consists of the Grant Contract and its attachments, all of which are identified by name as follows:
1. This Contract
2. General Terms and Conditions (Attachment A)
3. Scope of Work, Description of Services, or Grantee's Proposal (Attachment B)
4. Line Item Budget and Budget Narrative (Attachment C)
5. Certifications and Assurances Section (Attachment D)
6. NC Openbook Supplemental Information (Attachment E)
7. Signature Card (Attachment F)
8. W-9 Tax Information (Attachment G)
9. Electronic Payment Request (Attachment H)
These documents constitute the entire agreement between the Parties and supersede all prior oral or written
statements or agreements.
11. Precedence Among Contract Documents:
In the event of a conflict between or among the terms of the Contract Documents, the terms in the Contract
Document with the highest relative precedence shall prevail. The order of precedence shall be the order of
documents as listed in Paragraph I, above, with the first-listed document having the highest precedence and the
last-listed document having the lowest precedence. If there are multiple Contract Amendments, the most recent
amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence.
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page 1 of 6
Ill. Effective Period:
This Contract shall be effective on June 1, 2014 and shall terminate on June 30, 2015, with the option to extend,
if mutually agreed upon, through a written amendment as provided for in the General Terms and Conditions as
described in Attachment A.
IV. Grantee's Duties:
The Grantee shall provide the services as described in the Attachment B, Scope of Work.
V. Agency's Duties:
The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract Documents. The
total amount paid by the Agency to the Grantee under this Contract shall not exceed $825.00. This amount
consists of $825.00 in State funds.
[X] a. There are no matching requirements from the Grantee.
] b. There are no matching requirements from the Grantee; however, the Grantee has committed the following
match to this project:
In Kind $
Cash $
Cash and In-kind $
Cash and/or In-kind $
Other/Specify: $
[ ] c. The Grantee's matching requirement is $ ___ , which consists of:
In Kind $
Cash $
Cash and In-kind $
Cash and/or In-kind $
Other/Specify: $
[ ] d. The Grantee has committed to an additional$. ___ to complete the project as described in Attachment
B.
The contributions from the Grantee shall be sourced from non-federal funds.
The total Contract amount is $825.00.
VI. Conflict of Interest Policy:
The Agency has determined that the Grantee is a governmental agency and is not subject to N.C.G.S. § 143C-6-
23(b). Therefore, the Grantee is not required to file a Conflict of Interest Policy with the Agency prior to
disbursement of funds.
VII. Statement of No Overdue Tax Debts:
The Agency has determined that Grantee is a governmental agency and is not subject to N.C.G.S. § 143C-6-
23(c). Therefore, the Grantee is not required to file a Statement of No Overdue Tax Debts with the Agency prior to
disbursement of funds.
VIII. Reversion of Unexpended Funds:
Any unexpended grant funds shall revert to the Agency upon termination of this Contract.
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page 2 of6
IX. Reporting Requirements:
(1) State fN.C.G.S. 143C-6-23]:
The Agency has determined that the Grantee is a governmental entity and is not subject to the State reporting
requirements mandated by N.C.G.S. § 143C-6-23. Therefore, the Grantee does not have to file annual electronic
reports with the NC Office of State Budget & Management.
(2) Agency Reporting Requirements:
a) Performance Reports: Grantee shall submit a written Annual Report by December 31, 2014 and 2015
that summarizes the accomplishments and setbacks of the pesticide container recycling program since
the grant was awarded.
b) Financial Reports: Grantee shall submit copies of invoices and checks that paid for items approved in
this grant when 80% of the grant funding has been spent. The final report will include copies of invoices
and checks that paid for the remaining 20% or less of the grant funding not later than 60 days after the
expiration or termination of this Contract.
X. Payment Provisions:
Upon execution of this Contract the Grantee shall submit to the Agency Contract Administrator a completed
Request for Payment form, to be provided by the Agency. All Request for Payment forms should be received no
more than monthly, a certified invoice showing expenditures and matching funds, if applicable, for the current
period and cumulatively for the entire project and, upon approval by the Agency, shall receive payment within 30
days. Twenty percent (20%) of the total funds awarded under this Contract shall be retained by the Agency until
both the final performance and financial reports are submitted by the Grantee and approved by the Agency. All
payments are subject to the availability of funds.
The Grantee shall put any funds received as an advance payment from the Agency in an interest bearing account.
Interest earned shall be reported on the Agency "Request for Reimbursement" form. The Grantee may keep
interest amounts up to $100 per year for administrative expenses, which have been determined as allowable
costs. Interest earned in excess of $100 must be returned to the Agency no later than 60 days after the Contract
is terminated or expires.
The Grantee shall account for any income earned, which may result from any funds awarded under this Contract,
on the Agency "Request for Reimbursement" form. Eligible uses of income earned are:
a) Expanding the project or program;
b) Continuing the project or program after grant ends; or
c) Supporting other projects or programs that further the broad objectives of the grant program.
If this Contract is terminated prior to the original end date, the Grantee may submit a final Request for Payment
form. All unexpended funds shall be returned by the Grantee to the Agency within 60 days of the Contract
termination date with a complete final financial report, accompanied by either a final invoice or a refund of any
funds received but not expended. The Agency shall have no obligation to honor requests for payment based on
expenditure reports submitted later than 60 days after termination or expiration of the Contract period.
Reimbursement requests shall be completed on a "Request for Reimbursement" form furnished to the Grantee by
the Agency. All reimbursement forms must include support documentation, including but not limited to: copies of
invoices, individual time sheets and travel logs that have been signed by the employee and supervisor, salary
registers or payrolls that include fringe benefits, hourly rates of pay, and signature of the Grantee's responsible
financial person, cancelled checks and lease agreements.
Payment shall be made in accordance with the Contract Documents and as described in the Scope of Work,
Attachment B.
Eligible expenditures for payment must be within the effective period noted in the Contract. Reimbursement may
not be considered prior to the submission and final execution of the Contract.
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page 3 of6
All travel reimbursement shall be made in accordance with the current State rates, at the time of the expenditure,
and shall be made in accordance with the "State Budget Manual".
All matching funds, including in-kind and cash, must be spent concurrently with funds provided by the Contract.
Both types of matching funds expended shall be accounted for on the monthly certified invoices.
Indirect costs are not allowable expenditures under this Contract.
XI. Contract Administrators:
All notices permitted or required to be given by one Party to the other and all questions about the Contract from
one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name,
post office address, street address, telephone number, fax number, and email address of the Parties' respective
initial Contract Administrator are set out below. Either Party may change the name, post office address, street
address, telephone number, fax number, or email address of its Contract Administrator by giving timely written
notice to the other Party.
For the Agency:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Dr. Henry Wade, Environmental Programs Manager
Structural Pest Control and Pesticides Division
1 090 Mail Service Center 2109 Blue Ridge Road
Raleigh NC 27699-1090 Raleigh NC 27607
Telephone: 919-733-3556
Email: Henry.Wade@ncagr.gov
For the Grantee:
Grantee Contract Administrator Grantee Principal Investigator or K~y Personnel
Brian Parrish, Agriculture Agent
Harnett County Cooperative Extension
126 Alexander Dr, Suite 300
Lillington NC 27546
Telephone: 910-893-7530
Email: Brian Parrish@ncsu.edu
XII. Supplementation of Expenditure of Public Funds:
The Grantee assures that funds received pursuant to this Contract shall be used only to supplement, not to
supplant, the total amount of federal, State and local public funds that the Grantee otherwise expends for activities
involved with specialty services and related programs. Funds received under this Contract shall be used to
provide additional public funding for such services. The funds shall not be used to reduce the Grantee's total
expenditure of other public funds for such services.
XIII. Disbursements:
As a condition of this Contract, the Grantee acknowledges and agrees to make disbursements in accordance with
the following requirements:
a. Implement adequate internal controls over disbursements
b. Pre-audit all vouchers presented for payment to determine:
• Validity and accuracy of payment
• Payment due date
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page4 of6
Adequacy of documentation supporting payment
e Legality of disbursement
c. Assure adequate control of signature stamps/plates
d. Assure adequate control of negotiable instruments; and
e. Implement procedures to insure that account balance is solvent and reconcile the account monthly.
XIV. Outsourcing:
The Grantee certifies that it has identified to the Agency all jobs related to the Contract that have been outsourced
to other countries, if any. Grantee further agrees that it will not outsource any such jobs during the term of this
Contract without providing prior notice to the Agency.
XV. N.C.G.S. § 133-32 and Executive Order 24:
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State employee of any gift
from anyone with a Contract with the State, or from any person seeking to do business with the State. By
execution of any response in this procurement or Contract, you attest, for your entire organization and its
employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any
employee of your organization.
[This Contract is continued on the next page.]
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page 5 of 6
XVI. Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the terms of this
Contract.
IN WITNESS WHEREOF, the Grantee and the Agency execute this Contract in two (2) originals, one (1) of which
is retained by the Grantee and one (1) which is retained by the Agency.
Witness:
Signature Date
Title
North Carolina Department of Agriculture and Consumer Services
Signature of Authorized Representative Date
N. David Smith, Chief Deputy Commissioner
Printed Name of Authorized Representative
NCDA&CS (Gov't Contract Cover-State Funds) Eff. Date: 1/12, Rev 7/12, 8/12, 9/12, 10/12 Page 6 of6
Attachment A
General Terms and Conditions
DEFINITIONS
Unless indicated otherwise from the context, the
following terms shall have the following meanings in
this Contract. All definitions are from 9 NCAC
3M.0102 unless otherwise noted. If the rule or
statute that is the source of the definition is changed
by the adopting authority, the change shall be
incorporated herein:
\ (1) "Agency" (as used in the context of the
definitions below) shall mean and include
every public office, public officer or official
(State or local, elected or appointed),
institution, board, commission, bureau,
council, department, authority or other unit of
government of the State or of any county,
unit, special district or other political
subagency of government. For other
purposes in this Contract, "Agency" shall
mean the entity identified as one of the
parties hereto.
(2) "Audit" means an examination of records or
financial accounts to verify their accuracy.
(3) "Certification of Compliance" means a report
provided by the Agency to the Office of the
State Auditor that states that the Grantee has
met the reporting requirements established
by this Subchapter and included a statement
of certification by the Agency and copies of
the submitted grantee reporting package.
(4) "Compliance Supplement" refers to the North
Carolina State Compliance Supplement,
maintained by the State and Local
Government Finance Agency within the
North Carolina Department of State
Treasurer that has been developed in
cooperation with agencies to assist the local
auditor in identifying program compliance
requirements and audit procedures for
testing those requirements.
(5) "Contract" means a legal instrument that is
used to reflect a relationship between the
agency, grantee, and subgrantee.
(6) "Fiscal Year" means the annual operating
year of the non-State entity.
(7) "Financial Assistance" means assistance that
non-State entities receive or administer in the
form of grants, loans, loan guarantees,
property (including donated surplus
property), cooperative agreements, interest
subsidies, insurance, food commodities,
direct appropriations, and other assistance.
Financial assistance does not include
amounts received as reimbursement for
services rendered to individuals for Medicare
and Medicaid patient services.
(8) "Financial Statement" means a report
providing financial statistics relative to a
given part of an organization's operations or
status.
(9) "Grant" means financial assistance provided
by an agency, grantee, or subgrantee to
carry out activities whereby the grantor
anticipates no programmatic involvement
with the grantee or subgrantee during the
performance of the grant.
(10) "Grantee" has the meaning in G.S. 143C-6-
23(a)(2): a non-State entity that receives a
grant of State funds from a State agency,
department, or institution but does not
include any non-State entity subject to the
audit and other reporting requirements of the
Local Government Commission. For other
purposes in this Contract, "Grantee" shall
mean the entity identified as one of the
parties hereto.
( 11) "Grantor" means an entity that provides
resources, generally financial, to another
entity in order to achieve a specified goal or
objective.
(12) "Non-State Entity" has the meaning in
N.C.G.S. 143C-1-1 (d)(18): Any of the
following that is not a State agency: an
individual, a firm, a partnership, an
association, a county, a corporation, or any
other organization acting as a unit. The term
includes a unit of local government and
public authority.
(13) "Public Authority" has the meaning in
N.C.G.S. 143C-1-1(d)(22): A municipal
corporation that is not a unit of local
government or a local governmental
authority, board, commission, council, or
agency that (i) is not a municipal corporation
and (ii) operates on an area, regional, or
multiunit basis, and the budgeting and
accounting systems of which are not fully a
part of the budgeting and accounting
systems of a unit of local government.
(14) "Single Audit" means an audit that includes
an examination of an organization's financial
statements, internal controls, and compliance
with the requirements of federal or State
awards.
NCDA&CS -General Terms and Conditions -Public-Local Governmental Entities
Eff. 9/2005; Rev. 11/11 , 8/12, 9/12, 1 0/12, 8/13 Page 1 of 4
(15) "Special Appropriation" means a legislative
act authorizing the expenditure of a
designated amount of public funds for a
specific purpose.
(16) "State Funds" means any funds
appropriated by the North Carolina General
Assembly or collected by the State of North
Carolina. State funds include federal
financial assistance received by the State
and transferred or disbursed to non-State
entities. Both federal and State funds
maintain their identity as they are subgranted
to other organizations. Pursuant to N.C.G.S.
143C-6-23(a)(1 ), the terms "State grant
funds" and "State grants" do not include any
payment made by the Medicaid program, the
Teachers' and State Employees'
Comprehensive Major Medical Plan, or other
similar medical programs.
(17) "Subgrantee" has the meaning in G.S.
143C-6-23(a)(3): a non-State entity that
receives a grant of State funds from a
grantee or from another subgrantee but does
not include any non-State entity subject to
the audit and other reporting requirements of
the Local Government Commission.
(18) "Unit of Local Government has the meaning
in G.S. 143C-1-1(d)(29): A municipal
corporation that has the power to levy taxes,
including a consolidated city-county as
defined by G.S. 1608-2(1 ), and all boards,
agencies, commissions, authorities, and
institutions thereof that are not municipal
corporations.
Relationships of the Parties
Independent Contractor: The Grantee is and shall
be deemed to be an independent Contractor in the
performance of this Contract and as such shall be
wholly responsible for the work to be performed and
for the supervision of its employees. The Grantee
represents that it has, or shall secure at its own
expense, all personnel required in performing the
services under this agreement. Such employees shall
not be employees of, or have any individual
contractual relationship with, the Agency.
Subcontracting: The Grantee shall not subcontract
any of the work contemplated under this Contract
without prior written approval from the Agency. Any
approved subcontract shall be subject to all
conditions of this Contract. Only the subcontractors
or subgrantees specified in the Contract documents
are to be considered approved upon award of the
Contract. The Agency shall not be obligated to pay
for any work performed by any unapproved
subcontractor or subgrantee. The Grantee shall be
responsible for the performance of all of its
subgrantees and shall not be relieved of any of the
duties and responsibilities of this Contract.
Subgrantees: The Grantee has the responsibility to
ensure that all subgrantees, if any, provide all
information necessary to permit the Grantee to
comply with the standards set forth in this Contract.
Assignment: No assignment of the Grantee's
obligations or the Grantee's right to receive payment
hereunder shall be permitted. However, upon written
request approved by the issuing purchasing authority,
the State may:
(a) Forward the Grantee's payment check(s)
directly to any person or entity designated by
the Grantee, or
(b) Include any person or entity designated by
Grantee as a joint payee on the Grantee's
payment check(s).
In no event shall such approval and action obligate
the State to anyone other than the Grantee and the
Grantee shall remain responsible for fulfillment of all
Contract obligations.
Beneficiaries: Except as herein specifically
provided otherwise, this Contract shall inure to the
benefit of and be binding upon the parties hereto and
their respective successors. It is expressly
understood and agreed that the enforcement of the
terms and conditions of this Contract, and all rights of
action relating to such enforcement, shall be strictly
reserved to the Agency and the named Grantee.
Nothing contained in this document shall give or
allow any claim or right of action whatsoever by any
other third person. It is the express intention of the
Agency and Grantee that any such person or entity,
other than the Agency or the Grantee, receiving
services or benefits under this Contract shall be
deemed an incidental beneficiary only.
Indemnity
Indemnification: The Grantee agrees to indemnify
and hold harmless the Agency, including any of its
Divisions, and any of its officers, agents and
employees, from liability of any kind, and from any
claims of third parties arising out of any act or
omission of the Contractor in connection with the
performance of this Contract to the extent permitted
by law.
Default and Termination
Termination by Mutual Consent: The Parties may
terminate this Contract by mutual consent with 60
days notice to the other party, or as otherwise
provided by law.
NCDA&CS -General Terms and Conditions-Public-Local Governmental Entities
Eff. 9/2005; Rev. 11/11, 8/12, 9/12, 10/12, 8/13 Page 2 of4
Termination for Cause: If, through any cause, the
Grantee shall fail to fulfill its obligations under this
Contract in a timely and proper manner, the Agency
shall have the right to terminate this Contract by
giving written notice to the Grantee and specifying
the effective date thereof.
In that event, all finished or unfinished deliverable
items prepared by the Grantee under this Contract
shall, at the option of the Agency, become its
property and the Grantee shall be entitled to receive
just and equitable compensation for any satisfactory
work completed on such materials, minus any
payment or compensation previously made.
Notwithstanding the foregoing provision, the Grantee
shall not be relieved of liability to the Agency for
damages sustained by the Agency by virtue of the
Grantee's breach of this agreement, and the Agency
may withhold any payment due the Grantee for the
purpose of setoff until such time as the exact amount
of damages due the Agency from such breach can be
determined. The filing of a petition for bankruptcy by
the Grantee shall be an act of default under this
Contract.
Waiver of Default: Waiver by the Agency of any
default or breach in compliance with the terms of this
Contract by the Grantee shall not be deemed a
waiver of any subsequent default or breach and shall
not be construed to be modification of the terms of
this Contract unless stated to be such in writing,
signed by an authorized representative of the Agency
and the Grantee and attached to the Contract.
Availability of Funds: The parties to this Contract
agree and understand that the payment of the sums
specified in this Contract is dependent and contingent
upon and subject to the appropriation, allocation, and
availability of funds for this purpose to the Agency.
Force Majeure: Neither party shall be deemed to be
in default of its obligations hereunder if and so long
as it is prevented from performing such obligations by
any act of war, hostile foreign action, nuclear
explosion, riot, strikes, civil insurrection, earthquake,
hurricane, tornado, or other catastrophic natural
event or act of God.
Survival of Promises: All promises, requirements,
terms, conditions, prov1s1ons, representations,
guarantees, and warranties contained herein shall
survive the Contract expiration or termination date
unless specifically provided otherwise herein, or
unless superseded by applicable federal or State
statutes of limitation.
Intellectual Property Rights
Copyrights and Ownership of Deliverables: All
deliverable items produced pursuant to this Contract
are the exclusive property of the Agency. The
Grantee shall not assert a claim of copyright or other
property interest in such deliverables.
Compliance with Applicable Laws
Compliance with Laws: The Grantee shall comply
with all laws, ordinances, codes, rules, regulations,
and licensing requirements that are applicable to the
conduct of its business, including those of federal,
State, and local agencies having jurisdiction and/or
authority.
Equal Employment Opportunity: The Grantee
shall take affirmative action in complying with all
federal and State statutes and all applicable
requirements concerning fair employment of people
with disabilities, and concerning the treatment of all
employees without regard to discrimination by reason
of race, color, religion, sex, national origin or
disability. For additional information see Title VI of the
Civil Rights Act of 1964 (42 U.S.C., 2000d, 2000e-
16), Title XI of the Education amendments of 1972,
as amended (20 U.S.C. 1681-1683 and 1685-1686),
and section 504 of the Rehabilitation Act of 1973 as
amended (29 U.S.C. 794).
Executive Order 24: In accordance with Executive
Order 24, issued by Governor Perdue, and N.C.G.S.§
133-32, a vendor or contractor (i.e. architect, bidder,
contractor, construction manager, design
professional, engineer, landlord, offeror, seller,
subcontractor, supplier, vendor, or grantee), is
prohibited from making gifts or giving favors to any
employee of the Agency of Agriculture and Consumer
Services. This prohibition covers those vendors,
contractors, and/or grantees who:
(a) have a Contract with a governmental
Agency; or
(b) have performed under such a Contract within
the past year; or
(c) anticipate bidding on such a Contract in the
future.
For additional information regarding the specific
requirements and exemptions, vendors, contractors,
and/or grantees are encouraged to review Executive
Order24 and N.C.G.S. § 133-32.
Confidentiality
Confidentiality: Any information, data, instruments,
documents, studies or reports given to or prepared or
assembled by the Grantee under this agreement
shall be kept as confidential and not divulged or
NCDA&CS-General Terms and Conditions-Public-Local Governmental Entities
Eff. 9/2005; Rev. 11/11,8/12, 9/12, 10/12,8/13 Page 3 of4
made available to any individual or organization
without the prior written approval of the Agency. The
Grantee acknowledges that in receiving, storing,
processing or otherwise dealing with any confidential
information it will safeguard and not further disclose
the information except as otherwise provided in this
Contract.
Oversight
Access to Persons and Records: The State Auditor
and the using agency's internal auditors shall have
access to persons and records as a result of all
Contracts or grants entered into by State agencies or
political subdivisions in accordance with General
Statute 147-64.7 and Session Law 2010-194, Section
21 (i.e., the State Auditors and internal auditors may
audit the records of the contractor during the term of
the Contract to verify accounts and data affecting
fees or performance).
Record Retention: Records shall not be destroyed,
purged or disposed of without the express written
consent of the Agency. State basic records retention
policy requires all grant records to be retained for a
minimum of five years or until all audit exceptions
have been resolved, whichever is longer. If the
Contract is subject to federal policy and regulations,
record retention may be longer than five years since
records must be retained for a period of three years
following submission of the final Federal Financial
Status Report, if applicable, or three years following
the submission of a revised final Federal Financial
Status Report. Also, if any litigation, claim,
negotiation, audit, disallowance action, or other
action involving this Contract has been started before
expiration of the five-year retention period described
above, the records must be retained until completion
of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period
described above, whichever is later.
Miscellaneous
Choice of Law: The validity of this Contract and any
of its terms or provisions, as well as the rights and
duties of the parties to this Contract, are governed by
the laws of North Carolina. The Grantee, by signing
this Contract, agrees and submits, solely for matters
concerning this Contract, to the exclusive jurisdiction
of the courts of North Carolina and agrees, solely for
such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina.
The place of this Contract and all transactions and
agreements relating to it, and their situs and forum,
shall be Wake County, North Carolina, where all
matters whether sounding in Contract or tort, relating
to the validity, construction, interpretation, and
enforcement shall be determined.
Headings: The Section and Paragraph headings in
these General Terms and Conditions are not material
parts of the agreement and should not be used to
construe the meaning thereof.
Time of the Essence: Time is of the essence in the
performance of this Contract.
Care of Property: The Grantee agrees that it shall
be responsible for the proper custody and care of any
property furnished to it for use in connection with the
performance of this Contract and will reimburse the
Agency for loss of, or damage to, such property. At
the termination of this Contract, the Grantee shall
contact the Agency for instructions as to the
disposition of such property and shall comply with
these instructions.
Amendment: This Contract may not be amended
orally or by performance. Any amendment must be
made in written form and executed by duly authorized
representatives of the Agency and the Grantee.
Severability: In the event that a court of competent
jurisdiction holds that a provision or requirement of
this Contract violates any applicable law, each such
provision or requirement shall continue to be
enforced to the extent it is not in violation of law or is
not otherwise unenforceable and all other provisions
and requirements of this Contract shall remain in full
force and effect.
Travel Expenses: Reimbursement to the Grantee
for travel mileage, meals, lodging and other travel
expenses incurred in the performance of this
Contract shall be reasonable and supported by
documentation. State rates shall be used.
International travel shall not be reimbursed under this
Contract.
Sales/Use Tax Refunds: If eligible, the Grantee and
all subgrantees shall: (a) ask the North Carolina
Department of Revenue for a refund of all sales and
use taxes paid by them in the performance of this
Contract, pursuant to G.S. 105-164.14; and (b)
exclude all refundable sales and use taxes from all
reportable expenditures before the expenses are
entered in their reimbursement reports.
Advertising: The Grantee shall not use the award of
this Contract as a part of any news release or
commercial advertising.
Allowable Uses of State Funds: Expenditures of
State funds by any grantee shall be in accordance
with the Cost Principles outlined in the Office of
Management and Budget (OMB) Circular A-87. If the
grant funding includes federal sources, the grantee
shall ensure adherence to the cost principles
established by the Federal Office of Management
and Budget. [09 NCAC 03M.020]
NCDA&CS-General Terms and Conditions-Public-Local Governmental Entities
Eff. 9/2005; Rev. 11/11, 8/12, 9/12, 10/12, 8/13 Page 4 of4
The Grantee shall comply with all provisions of the Contract, regulations, any amendments thereto, and any
instructions, policies, and/or procedures issued in connection therewith. Specifically, the Grantee shall agree
to conform to the services and/or requirements listed below.
A The County of Harnett shall provide the following for the enhancement and use only for the Harnett
County Pesticide Container Recycling Program:
• Pressure rinse nozzles (24)
• Rust-Oleum paint (3 gallons)
• Paint stain (2 gallons)
• Treated plywood (1)
• Bolts, screws & nails
B. Maintain accurate and complete records to document the purchasing of budget line items as required
by the Agency. The Grantee also specifically agrees to provide financial reports to the Agency that
includes the following:
• copies of invoices for purchases made with money from this grant;
• copies of checks to vendors for purchases made with money from this grant; and
• the above two items must be sent to the Agency to show that 80% of the grant has been spent
before the final 20% of the grant will be sent to the grantee for budget line items.
c. Records shall not be destroyed, purged or disposed of without the express written consent of the
Agency. State basic records retention policy requires all grant records to be retained for a minimum of
five years or until all audit exceptions have been resolved, whichever is longer. If the Contract is subject
to Federal policy and regulations, record retention may be longer than five years since records must be
retained for a period of three years following submission of the final Federal Financial Status Report, if
applicable, or three years following the submission of a revised final Federal Financial Status Report.
Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this
Contract has been started before expiration of the five-year retention period described above, the
records must be retained until completion of the action and resolution of all issues which arise from it, or
until the end of the regular five-year period described above, whichever is later.
D. The Grantee shall also submit a written Annual Report by December 31, 2014 and 2015 that
summarizes the accomplishments and setbacks of the pesticide container recycling program since the
grant was awarded to the county.
E. The Grantee shall submit all the Agency required reports in a timely manner, failure to do so may be a
basis for cancellation of this Contract.
DATE: June 1, 2014
Attachment C
GRANTEE'S LINE ITEM and NARRATIVE BUDGET
NAME OF RECIPIENT: County of Harnett
APPROVED AMOUNT: $825.00
Expenditures for reimbursement under the PETF Pesticide Container Recycling
Program are presented below. Items not listed are not approved for reimbursement.
Approval for items not listed shall be secured prior to the expenditure of funds if
reimbursement of that item will be requested.
The budget presented below will be used to purchase pressure rinse nozzles for
farmers who will participate in this container recycling program. Also, paint will be used
on the roll-off container and stain will be used on the deck and doors of the trailer. The
plywood will be used to mount the instructional metal sign. Bolts, screws, and nails will
be used to attach signs and maintenance as needed.
LINE ITEM ESTIMATED AMOUNT
Pressure rinse nozzles (case of 24) $525.00
Rust-Oleum paint (3 gallons) 150.00
Paint stain (2 gallons) 80.00
Treated plywood (1; 4' x 8') 35.00
Bolts, screws & nails 35.00
TOTAL $825.00
APPROVED BY:
DATE:
North Carolina Department of Agriculture and Consumer Services
Certifications and Assurances Section -State Funds
Attachment D
Steve Troxler, Commissioner
Certifications and Assurances Section
NCDA&CS Certifications & Assurances-State 1/12 Rev 7/12, 9/12, 10/12
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
The certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Agriculture determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
The applicant certifies that:
A. No Federal, State or local government appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal,
State or local government agency, a Member of Congress, North Carolina's General Assembly or local
government body; an officer or employee of Congress, North Carolina's General Assembly or local government
body or an employee of a Member of Congress, North Carolina's General Assembly or local government body in
connection with the making of any Federal, State or local government grant, the making of any Federal, State or
local government loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal, State, or local government contract, grant, loan or cooperative
agreement;
B. If any funds other than Federal, State or local government appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, North Carolina's General Assembly or local government body; an officer or employee of Congress,
North Carolina's General Assembly or local government body; or an employee of a Member of Congress, North
Carolina's General Assembly or local government body in connection with the Federal, State or local government
contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
A. The applicant certifies that it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal, State or local government agency;
b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph 2. (A) (b) of this
certification; and.
d) Have not within a three-year period preceding this application had one or more public transaction
(Federal, State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this certification.
NCDA&CS Certifications & Assurances-State 1/12 Rev 7/12, 9/12, 10/12 Page 2 of4
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
b) Establishing an on-going drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The grantee's policy of maintaining a drug-free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the employee will:
i. Abide by the terms of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(ii)
from an employee or otherwise receiving actual notice of such conviction.
Notice shall include the identification number(s) of each affected grant;
f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph
(d)(ii), with respect to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including termination,
; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
B. The grantee must provide the location site(s) for the performance of work done in connection with the specific
grant.
Place(s) of Performance (Street address, city, county, state, zip code)
fbrq\1it-f'D.Jrtt"~ (\2 r~
tVwr6 1'&!/Jf& fh>fXY,j-f:;e. P:m~c<:h/5'/'/'c'c
to<~~ lfiJZra~. ~tiP 5,, te 3<r,;
h;tft'tlcjdv t~"". ~ 2-5Wt?
NCDA&CS Certifications & Assurances-State 1/12 Rev 7/12, 9/12, 10/12 Page 3 of 4
As the duly authorized representative of the applicant, I hereby certify that the applicant
will comply with the above certifications.
GRANTEE ORGANIZATION NAME:
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE:
SIGNATURE: DATE:
CONTRACT NUMBER:
NCDA&CS Certifications & Assurances-State 1/12 Rev 7/12, 9/12, 10/12 Page 4 of4
Attachment E
NC OPENBOOK SUPPLEMENTAL JNFORMA TION
INSTRUCTIONS: Complete the information below and return it to the Contract Administrator identified in your original contract.
This information must be submitted as part of your contract. If you have questions, please contact the Contract Administrator
or the Alternate Contact as reflected in your contract.
PURPOSE: In January 2009, Executive Order 4 was signed by the Governor of North Carolina. This
Executive Order requires certain information be collected from Grantees to enhance accountability and
transparency of State funds. Therefore, the information outlined below shall be submitted prior to the
disbursement of any State funds by the North Carolina Department ofAgriculture and Consumer Services.
DUNS Number:
Contract Number: Amendment Number: ----------
Grantee Name:
TAX ID Number:
Fiscal Year Ends:
1. Brief Description and Background/History of your Organization.
End
3. Expected outcomes and specific deliverables.
~ 6btY a~~ f /?ep43
GJ~"oc,{ClA'"' be Dr?<J o~,~
EXPECTED OUTCOMES AND SPECIFIC DELIVERABLES
(Example: Expected Outcome: Aquaculture operation will remain in business. Deliverable: Healthy food made available for human
4. The Grantee's WEB URL: _,hutf..L.!.-ff:__:..!..f:/j_· _.JI"""NuM~v\.I.L.:!-1 ..L.Ja..J.!.a""'!{'-li-lv1J<:eti~..L.!~o..atic....:~"T--------
County Name: thrttJi;t. 5. * Grantee County of Residence.
(CONGRESSIONAL DISTRICT# MUST BE IDENTIFIED)
6. **County of Benefit: Single County: EJ" Yes
Statewide: 0 Yes
Regional: 0 Yes
Congressional District#: g;;J ~t.i-
0 No
0 No
0 No
County Name:
7. If the answer to question number 6 is "Regional", list the counties receiving benefit.
*Grantee County of Residence: County in which grantee is located.
**County of Benefit: Identified county or counties in which funding will be spent and/or food commodities will be
received.
Rev 6/1 I, lOIII, 5/12,9/12,10/12
Attachment r
Signature Card
"'
CONTRACT & FINANCIAL DOCUMENTS
INSTRUCTIONS: Please read and fill in the required information to the right of each field where applicable.
Provide the requested printed and written signatures (in Blue Ink) of agency representatives in the designated
areas. In the event the affixed signature(s) are no longer valid, a revised form must be submitted prior to
processing any contractual documents or submitting "Request for Payments" or any other financial
documents~. --------------------------~~~~--------------------------------------~
SECTION I.
Date:
Legal Applicant Organization/Agency Name:
Federal Tax Identification Number:
SECTION II.
Certificption:
By affixing my signature below, I certify that person(s) identified are designated having legal authorization to
sign on behalf of the organization named in Section 1., above, for purposes of executing contractual
documents and preparing, approving and executing all financial documents; including "Requests for
Payments". I understand the legal implications of any and all misrepresentation of a sole purpose of
defraudinq the State of North Carolina.
NON-GOVERNMENTAL ORGANIZATIONS ONLY
Chairman of the Board of Directors (Contract Documents) Financial Representative Signature
Print Name: Print Name & Title:
Signature: Signature:
GOVERNMENTAL ENTITIES
Appropriate Governmental Official (Secretary,
Commissioner, etc.)
Print :--Jamc & Title:
Signature:
Signature Card-NGO & Governmental
NCDA&CS: Rev 7/11, 2/12, 5/12, 7/12, 8/12, 10/12,5/13
Chief Fiscal Officer Signature
Board Meeting
Agenda Item
Agenda Item L/ """' I
MEETING DATE: June 16,2014
TO: HARNETT COUNTY BOA OF COMMISSIONERS
SUBJECT: Request permission to ccept Contributions
REQUESTED BY: Tyrone L. Fish r, County Extension Director
REQUEST:
Harnett County Cooperative Extens on requests permission to accept a $2,500 from Harnett
County Advisory Board member fo the purpose of continuing the employment of the
Parents As Teachers Coordinator po ition and the operation of the PAT program from Jt:.ne
1 ih thru June 30th for as such time s funds are exhausted.
COUNTY MANAGER'S RECO ENDATION:
C:\Users\swilliams\Desktop\County forms\agend form20 14.doc
1 of 1
Page
Agenda Item 4 -----'---=-
Board Meeting
Agenda Item
MEETING DATE: June 16, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Travel Policy
REQUESTED BY: Finance Department
REQUEST:
Revision to the County's travel policy. Highlights include:
Assist in paperwork reduction (one form for all travelers to same event)
No more preauthorization and redundant submission of paperwork
Departmental designee responsible for travel submissions, registrations, and reservations
Due to the excessive cost of lodging, employees are now required to use joint transportation
and joint accomodations
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\jholley\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook107CNGV8C\Travel Policy
agendaform20 14.docx Page I of I
COUNTY OF HARNETT
TRAVEL POLICY
Revised July 1, 2014
The purpose of this policy is to establish standards and procedures for authorization and payment
of the cost of travel by County employees and certain non-County employees for the purposes of
conducting County business. It is the intent of this policy to help ensure that public funds are
expended for travel only when it serves a public purpose.
This travel policy is designed to comply with Internal Revenue Service (IRS) regulations and the
US General Services Administration (GSA).
APPLICABILITY
All County employees are subject to this policy, and are expected to exercise the same care in
incurring expenses that a prudent person would exercise if traveling on personal business and
expending personal funds. Excess costs, "roundabout" routes, luxury accommodations, and any
services that are unnecessary in the performance of official business are not acceptable under this
policy. Employees will be responsible for unauthorized costs and any additional expenses incurred
for personal preference or convenience.
Non-County employees traveling on County business shall be subject to the same policies and
requirements as employees if the County is paying the expenses.
The policy is effective July 1, 2014, and supersedes all previous travel policies.
ADMINISTRATION
1. The County Manager and/or Finance Officer shall have the authority to develop
administrative procedures for implementation of this policy to ensure the initial need for
travel is monitored, and the cost of such travel to the County is held to a reasonable
minimum.
2. The County Manager and/or Finance Officer shall have the authority to make timely and
necessary administrative adjustments to this policy which reflects both prudence and
maintaining with applicable IRS regulations.
3. The County will comply with applicable Fair Labor Standards Act (FLSA) considerations
as appropriate.
4. The Harnett County Board of Commissioners has adopted the IRS mileage reimbursement
rate as the reimbursement rate for Harnett County. The changes in the rate will be effective
on the same date as the IRS modification.
LOCAL TRAVEL
1. Mileage reimbursement reports are required for local travel. These reports shall contain
odometer readings, dates of travel, locations, and shall be approved by the respective
department head by his/her signature. Mileage reports must be signed by the
DEPARTMENT HEAD, not by an assistant or signature stamp. Receipts are required for
items requested to be reimbursed. The properly executed form must be submitted
MONTHLY.
County Office is Principal Place of Business
Example Eligible for Mileag_e Reimbursement
Home to office or first work site NO
Office or last work site to home NO
First work site to subsequent work sites YES
Employee called back to work after regular YES
work hours
2. When a County vehicle cannot be used, travel will be reimbursed at the current federal rate
per mile.
3. The County Manger or Finance Officer will approve the travel for all department heads
that is outside the scope of routine.
OVERNIGHT TRAVEL
Conferences and business trips requiring overnight travel must be approved in advance by the
Department Head. The County Manager and/or Finance Officer must approve all out of state
travel. In the best interest of fiscal prudence and accountability, the following policies must be
followed:
1. County vehicles should be utilized when practical and available.
2. Two or more travelers to the same destination are required to use joint transportation and
joint accommodations. Requests for deviations must be approved, in advance of travel, by
the Finance Officer. Employees who do not adhere to this policy may not qualifY for travel
reimbursements.
3. Expenses of employee's spouse will not be reimbursed.
4. The per diem rate for meals and incidentals will be provided to employees in overnight
travel status. For employees in an overnight travel status, the per diem will be reduced to
75% of the normal amount on the days of departure and return. Per diem will also be
adjusted for meals included in the cost of the conference. Employees traveling out of state
may be eligible for a higher per diem rate depending upon the travel destination. If out of
state travel is necessary, the Finance department will refer to \\'V\'\'-'. gsa. gov for the current
per diem rates for that destination. If the travel destination has a rate above the standard
rate, you will receive the per diem for that area.
5. Meal expenses related to one day training or travel where there is no overnight stay, will
NOT be reimbursed by the County. However, meals that are included in the cost of
registration, and training or meetings that are held as luncheons or dinners will be
considered reimbursable expenses. The County will reimburse the cost of lunch for
consecutive days of training that require travel, whether or not the employee stays
overnight. Meals (related to one-day travel and training) that are submitted and approved
for reimbursement will be reimbursed as part of the employees' next payroll. In accordance
with the IRS (Employer's Tax Guide to Fringe Benefits) and GSA regulations,
reimbursements of this nature are considered taxable fringe benefits.
6. Hotel/lodging must be processed on a purchase order and reserved/paid using the
department's purchasing/credit card. (The department can prepare a blanket purchase order
for travel estimating annual activity at the beginning of the fiscal year). The County will
pay the actual cost of rooms (including tax) provided that the employee seeks reasonably
priced lodging. Rooms at the conference location, in a group, or government rates meet this
requirement. A detailed hotel receipt and a copy of your approved travel request must be
submitted with the department's monthly purchasing log. No reimbursement is authorized
for in-room movies, valet charges, in-room bar charges, or other nonessential needs. Room
services charges for food, including tips, and personal phone calls are not reimbursable.
These expenses are considered to be covered by the per diem allowance.
7. Registration and airline transportation must be processed on a purchase order and paid using
the department's purchasing/credit card. Documentation supporting the charge must be
submitted with the department's monthly purchasing log.
8. Employees must submit the mileage reimbursement form within 7 days of return from
overnight travel with a copy of the approved travel request attached. Mileage to the
conference/training destination will be calculated from home or work, whichever is less.
9. One day meetings or training less than 50 miles (one way) should not require overnight
travel. Exceptions must be approved by the County Manager or the Finance Officer in
advance.
PER DIEM
A completed travel request form with agenda must be submitted (7) work days before payment is
necessary. If the travel request is not received in sufficient time for processing, the employee will
be responsible for submitting receipts upon return from travel. Employees will then be reimbursed
actual costs from receipts up to the per meal allowance from the US General Services
Administration.
Board Meeting
Agenda Item
MEETING DATE: June 16, 2014
Agenda Item L/ .... k
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Revision of Leave Policy
REQUESTED BY: Kimberly Honeycutt, Finance Officer
REQUEST:
~£,~V~n,10rV§J~ItJtiJJ ~~:ave-TefmiJ1~1 PiY and RePilfhtent·o:fV~ca~;~n
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1\-n employee, who is separated without failure in performance of duties or
personal conduct, shall be paid for vacation leave accumulated to the date of
separation. An employee, who separates from service without failure in
performance of duties or personal conduct, shall be paid for accumulated
vacation leave not to exceed 240 hours. For an involuntary separation due to failure
in performance of duties
or personal conduct as outlined in Article VII, Section 8 and 9, accumulated
vacation leave may be withheld at the discretion of the County Manager at the
time of an employee's separation. Any vacation leave owed the County shall be
deducted from the employee's final compensation.
FINANCE OFFICER'S RECOMMENDATION: Yes
COUNTY MANAGER'S RECOMMENDATION:
Harnett County Personnel Ordinance
Section 7. Vacation Leave-Maximum Accumulation
Annual leave may be accumulated without any applicable maximum until
December 31st of each calendar year. On December 31st, any employee with
more than 240 hours of accumulated leave shall have the excess accumulation
transferred to sick leave (only 240 hours are carried forward to January 1st of the
next calendar year).
Employees are cautioned not to retain excess accumulation of annual leave until
late in the calendar year. Due to the necessity to keep all County functions in
operation, large numbers of employees cannot be granted annual leave at any one
time. If an employee has excess leave accumulation during the latter part of the
year and is unable to take such leave because of staffing demands, the employee
shall receive no special consideration either in having the annual leave scheduled
or in receiving any exception to the maximum accumulation.
The County has a Shared Leave Program and it is provided in Section 23 of this
Article.
Section 8. Vacation Leave-Manner of Taking Leave
Vacation leave may be taken as earned by an employee subject to the approval of
the supervisor, with the exception that all department heads and other employees
so designated by the County Manager must take at least five (5) consecutive
workdays of accrued vacation leave per calendar year.
Section 9. Vacation Leave -Previous Leave Credit
Vacation leave credit accumulated by each employee as of the adoption of this
personnel administration policy shall be retained as of the effective date of this
policy.
An employee, who is separated without failure in performance of duties or
personal conduct, shall be paid for vacation leave accumulated to the date of
separation. An employee, who separates from service without failure in
performance of duties or personal conduct, shall be paid for accumulated
vacation leave not to exceed 240 hours. For an involuntary separation due to failure
in performance of duties
or personal conduct as outlined in Article VII, Section 8 and 9, accumulated
vacation leave may be withheld at the discretion of the County Manager at the
time of an employee's separation. Any vacation leave owed the County shall be
deducted from the employee's final compensation.
Section 11. Vacation Leave-Payment of Accumulated Vacation Leave
Upon Death
The estate of an employee who dies while employed by the County shall be
entitled to payment for all of the accumulated vacation leave credited to the
Agenda Item __ 7-=----
Board Meeting
Agenda Item
MEETING DATE: .June 16,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Hearing-Proposed Zoning Change-Linda Marie Natole
REQUESTED BY: Jay Sikes, Manager of Planning Services
REQUEST:
Landowner/Applicant: Linda Marie Natole; 1.0 +/-acres; From RA-20R to Commercial
Intersection of Elliott Bridge Road and Bethel Baptist Road; Anderson Creek Township.
The Planning Department Staff recommended approval of the request based on compatibility
with Harnett County regulatory documents and would not have an unreasonable impact on
the surrounding community and will enhance the public health, safety, and general welfare.
This application was heard at the May 5 Planning Board, but no vote was taken. The
applicant requested that the remainder of the hearing & vote be tabled to the June 2 Planning
Board meeting due to the amount Board members present.
On June 2, the Harnett County Planning Board voted unanimously to recommend approval of
this Rezoning application based on the existing zoning compatibility to the surrounding
properties. At their initial May meeting there were a few citizens that spoke in opposition,
but their issues were related to the illegal business, and not the actual rezoning of the land. If
this rezoning application is approved, any business would be required to go through the
development review process in order to become compliant.
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gwheeler\AppData\Local\Microsoft\ Windows\ Temporary Internet
Fil es\Content.Outlook\Z5TP9EAN\Natole _ agendaform20 I4 CC.doc
I of I
Page
STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: 14-139
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: May 5, 2014;
continued to
June 2, 2014
County Commissioners: June 16, 2014
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Linda Marie Natole Name: Same
Address: 3389 Bethel Baptist Rd Address: Same
City/State/Zip: Spring Lake, NC 27546 City/State/Zip: Same
Property Description
PIN(s): 0534-78-9229 Acreage: 1.0 Acres
Address/SR No.: 3389 Bethel Baptist Rd
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
Vicinity Map
STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: Site is currently occupied by a
building that has served many different uses.
Surrounding Land Uses: Vacant farmland, low
density residential, a convenient store.
Aerial Photograph
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
Bethel Baptist Rd ~1,400
Elliot Bridge Rd ~ 2,100
Site Distances: Good
Zoning District Compatibility
The following is a summary list of general uses,
for actual permitted uses refer to the Zoning Ordinance.
CURRENT REQUESTED
RA-20 R Commercial
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated X
Manufactured Homes X
Multi-Family X
Institutional X
Commercial Services X
Retail X
Wholesale
Industrial
Manufacturing
Zoning Map
STAFF REPORT Page 3 of 5
Land Use Classification Compatibility
ZONING LAND USE
RA-20 R MDR
Parks & Rec X X
Natural Preserves X
Bona Fide Farms X X
Single Family X X
Manufactured Homes,
Design Regulated X
Manufactured Homes X X
Multi-Family X
Institutional X
Commercial Service X
Retail X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Additional Information
This site has an existing violation of the U.D.O. since a private club was being operated out of the existing
structure.
This application was heard at the May 5 Planning Board, but no vote was taken. The applicant requested
that the remainder of the hearing & vote be tabled to the June 2 Planning Board meeting due to the
amount Board members present.
On June 2, the Harnett County Planning Board voted unanimously to recommend approval of this Rezoning
application based on the existing zoning compatibility to the surrounding properties.
At their initial May meeting there were a few citizens that spoke in opposition, but their issues were
related to the illegal business. If this rezoning application is approved, any business would be required to
go through the development review process in order to become compliant.
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as the requested
zoning district is similar in nature to neighboring zoning.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning to Commercial is not compatible with the Land Use
Classification Medium Density Residential. Medium Density Residential is meant to
encourage stick built and manufactured residential developments. However, since this
parcel has sufficient access to 2 roads, as well as its location to existing commercially
zoned property, staff would recommend that during a Land Use Plan update this area
be revised to comply with existing uses.
STAFF REPORT Page 4 of 5
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning to Commercial would maintain the public health,
safety and general welfare due to the existing commercial growth pattern in the area.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness
REASONING: The proposed rezoning to Commercial is adjacent to Commercial zoned
land and thus the application does not need to be considered a Small Scale
Rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
The requested rezoning to Commercial is compatible with neighboring zoning districts and would not
have an unreasonable impact on the surrounding community and will enhance the public health, safety,
and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request
be APPROVED.
Site Photographs
Subject Property from Elliot Bridge Rd Across Elliot Bridge Rd
Elliot Bridge Rd View NE Elliot Bridge Rd View SW
STAFF REPORT Page 5 of 5
Adjacent property NE Adjacent property NW
Bethel Baptist Rd View NW Bethel Baptist Rd View SE
Attachments
Original Rezoning Application
Justification Statement
Agenda Item _ ____..g ___ _
Board Meeting
Agenda Item
MEETING DATE: June 16,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Hearing-Proposed Zoning Change-Willie Brinkley, Sam Brinkley,
Katherleen B. Thomas & Heirs I Spout Springs Retail Investment, LLC
REQUESTED BY: Jay Sikes, Manager of Planning Services
REQUEST:
Landowner/Applicant: Willie Brinkley, Sam Brinkley, Katherleen B. Thomas & Heirs I
Spout Springs Retail Investment, LLC; 47.91 +/-acres; From RA-20R to Commercial; Hwy
24/87; Anderson Creek Township.
The Planning Department Staff recommended approval ofthe request based on compatibility
with Harnett County regulatory documents and would not have an unreasonable impact on
the surrounding community and will enhance the public health, safety, and general welfare.
On June 2, the Harnett County Planning Board voted unanimously to recommend approval of
this Rezoning application based on the existing zoning compatibility to the surrounding
properties.
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\gwheeler\AppData\Local\Microsoft\ Windows\ Temporary Internet
Files\Content.Outlook\Z5TP9EAN\Binkley _ agendaform20 14 CC.doc
1 of2
Page
STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: 14-164
Jay Sikes, Mgr of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: June 2, 2014 County Commissioners: June 16, 2014
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Willie Brinkley, Sam Brinkley, Catherleen
B. Thomas, and heirs
Name: Spout Springs Retail Investment, LLC
Address: Address: 550 Long Point Rd
City/State/Zip: Cameron, NC & Raleigh, NC City/State/Zip: Mount Pleasant, SC 39404
Property Description
PIN(s): 9594-24-8583, 9594-23-6997, 9594-23-6757, 9594-13-2817,
9594-13-2283
Acreage: 47.91 Acres
Address/SR No.: Hwy 24/87
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
Vicinity Map
STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: The site is currently vacant,
except for a residential structure located on
parcel #1. These parcels are across from
Brinkley Hill Ln.
Surrounding Land Uses: Surrounding land uses
include single family residential homes &
residential subdivisions, a variety of commercial
development in close proximity, as well as
undeveloped land.
Aerial Photograph
Services Available (Utilities may have to be upgraded and/or extended to complete services at this site)
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation: Hwy 87
Corridor
Annual Daily Traffic Count:
34,000 trips per day
Site Distances: Good
Zoning District Compatibility The following is a summary list of general uses,
for actual permitted uses refer to the Zoning Ordinance.
CURRENT REQUESTED
RA-20R COMM
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated
Manufactu ed Homes X
Multi-Family
Institutional X
Commercial Services X
Retail X
Wholesale
Industrial
Manufacturing
ZZ
Zoning Map
STAFF REPORT Page 3 of 5
Land Use Classification Compatibility
ZONING LAND USE
COMM CMU
Parks & Rec X
Natural Preserves
Bona Fide Farms
Single Family X
Manufactured Homes,
Design Regulated
Manu actured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Additional Information
As required for all zoning changes, within a five mile radius of Fort Bragg, RLUAC (Regional Land Use
Advisory Commission) was contacted.
On June 2, the Harnett County Planning Board voted unanimously to recommend approval of this Rezoning
application based on the existing zoning compatibility to the surrounding properties.
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: In the vicinity of the subject property, non-residential development has
continued at a steady pace. The requested zoning change to Commercial will not have
a negative impact on the surrounding properties or the community as it is similar in
nature to certain existing zoning districts in the area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
Classification of Compact Mixed Use. The Compact Mixed Use classification is to
encourage a different combination of uses such as: commercial; institutional, as well as
single family and multi-family developments.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The proposed commercial zoning is more appropriate for this site due to
properties to the North and South zoned commercial as well as property across Hwy 87.
The proposed zoning would enhance the public health and general welfare.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness
REASONING: This request does not need to be evaluated for a small scale rezoning, due
to the property’s size.
STAFF REPORT Page 4 of 5
Suggested Statement-of-Consistency (Staff concludes that…)
The requested rezoning to Commercial is compatible with Harnett County regulatory documents and
would not have an unreasonable impact on the surrounding community and will enhance the public health,
safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning
request be APPROVED.
Site Photographs
Subject Property Subject Property
Site & Existing Structure Subject Property
STAFF REPORT Page 5 of 5
Hwy 87 views Hwy 87 views
Surrounding Property
Attachments
Original Rezoning Application
Justification Statement
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PLANNING SERVICES REPORT
May 2014
Monthly Status Report For
Planning, Inspections & Central Permitting
Fiscal Year 2013-2014
2
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue…………………………………………………………………….….3
Planning:
Activity Report…………………………….……………………………………….………..4
Planning Revenue…………………………….……………………………….……………9
Cell Tower Revenue…………………………………………………………….…….…..10
Recreational Fees……………………………………………………………….…….…..11
A.M.P.I. ……………………………………………………………………………….…....12
Environmental Health:
E-Health Revenue…………………………………………………………………….…...13
Food & Lodging Revenue………………………………………………………………...14
Public Utilities:
Public Utilities Revenue……………………………………………………………..…….15
Fire Marshall:
Fire Marshall Revenue……………………………..………………………………….…..16
II. Applications & Permits
Permits:
Permits Issued By Month………………….…….…………………………………..…....17
Permits by SFH/Manufactured Homes…………………………………………………..18
Valuations:
Permit Valuations……………………………….…………………………….….…….…..19
III. Township Information:
Recreational Fee ……………………………………………………………………………..….....20
Lots…………………………………….….……………………………………………………..……21
Applications………………….……….………………………………………………………..…....22
3
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971
FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119
FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594
FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412
FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912
FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862
FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $89,368 $87,892 $104,572 $-$920,829
Inspection Revenue
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
Angier and Lillington are not
included in this dataset. Angier
contracts HC Inspections at
$2,083 monthly. Lillington at
$2,333 monthly.
4
Planning Activity Report For May 2014
Board Of Adjustments
Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total
Monthly 2 2
Year To Date 0 5 3 0 26 1 35
Recreational Fees For Major Subdivisions
Townships Total For Month Year To Date Total (since f.y. 06)
Anderson Creek $ 26,500.00 $ 26,500.00 $ 963,500.00
Averasboro $ - $ - $ 6,500.00
Barbecue $ - $ 73,000.00 $ 323,000.00
Black River $ - $ - $ 29,500.00
Buckhorn $ - $ -
Duke $ - $ -
Grove $ - $ -
Hectors Creek $ 8,500.00 $ 67,000.00
Johnsonville $ - $ - $ 191,500.00
Lillington $ - $ -
Neills Creek $ - $ -
Stewarts Creek $ - $ - $ 77,500.00
Upper Little River $ - $ - $ 49,000.00
Totals $ 26,500.00 $ 108,000.00 $ 1,707,500.00
Preliminary Major Subdivisions
Townships Number Of Subdivisions By Month Number of Lots By Month YTD
Anderson Creek Approved 2 160 346
Reviewed & Placed On Hold 54
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 0
Reviewed & Placed On Hold 0
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 104
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 0
Reviewed & Placed On Hold 0
Upper Little River Approved 21
Reviewed & Placed On Hold 0
5
Preliminary Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 2 160
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 6 471
Reviewed & Placed On Hold 1 54
Final Major Subdivisions
Townships Number Of Subdivisions
Number of Lots By
Month YTD
Anderson Creek Approved 96
Reviewed & Placed On Hold 0
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 147
Reviewed & Placed On Hold 36
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 0
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 7
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
Final Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 0 0
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 11 250
Reviewed & Placed On Hold 1 36
Minor Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 6 9
Year To Date Number Of Subdivisions Number Of Lots
Approved 63 94
6
Exempt Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 9 9
Year To Date Number Of Subdivisions Number Of Lots
Approved 125 223
Flood Zone Permits Issued
Monthly 0
Year To Date 1
Zoning Inspections
Monthly 34
Year To Date 351
Manufactured Home Park License Issued
Monthly Number Of Parks Number Of Lots
Approved 14 206
Year To Date Number Of Parks Number Of Lots
Approved 99 1437
Manufactured Home Park Inspections
Monthly Number Of Inspections 16
Year To Date Number of Inspections 176
Rezoning Requests
Monthly
Type Of Request P.B. Action C.C. Action
1
Commercial to
RA-20R 1 Approved Approved 1
Denied Denied
Year To Date
Total Number Of Requests P.B. Action C.C. Action
4 4 Approved Approved 4
Denied Denied
Text Amendments
Monthly 0
Year To Date 11
Violations
Monthly Complaints Resolved Pending
0 3 -3
Year To Date Complaints Resolved Pending
63 43 20
Commercial Site Plan Reviews
Monthly 4
Year To Date 22
Abandoned Mobile Home Project Initiative (A.M.P.I)
Monthly
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
Year To Date
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
7
Special Project Activity
May 2014
New
Planning Staff has completed a pre-grant application for Land Use Funds through the NC Wildlife Resource Commission.
It was accepted and allowed to move forward to the final approval stage.
Ongoing
The Fort Bragg Regional Alliance has completed its Sustainable Growth Management Plan and will present to the board
in the future.
Planning staff members formed a Harnett County Transportation Advisory Group to meet quarterly to discuss county
issues.
Staff Reviewing Commercial Site Plans for:
New
1. Strickland’s Repair
2. Sheryl’s Catering
3. Campbell Pointe Townhomes (3 phases, 99 total units)
Ongoing
4. Army Medical Building (Hwy 87)
5. Anderson Creek Commercial Complex
6. Campbell University Weight Room at Football Field House
7. Holle Kennels
8. Hanson Aggregates Expansion
Hold
Neill’s Creek Land Use Plan. (See Above)
Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan.
Development of the Problem Properties Task Force (No funding approved for FY:2013)
Staff has completed a draft version of a Firearms Discharge Ordinance.
8
Upcoming
Harnett County Planning Board Meeting:
Monday, June 2, 2014
Proposed Zoning Change: (Tabled from the May 5th Meeting)
Landowner/Applicant: Linda Marie Natole
1.0 +/- acres; From RA-20R to Commercial
Intersection of Elliott Bridge Road and Bethel Baptist Road
Anderson Creek Township
Proposed Zoning Change:
Landowner / Applicant: Willie Brinkley, Sam Brinkley, Katherleen B. Thomas & Heirs / Spout Springs Retail
Investment, LLC
47.91 +/- acres; From RA-20R to Commercial
Hwy 24/87
Anderson Creek Township
Harnett County Board of Adjustment Meeting:
Monday, June 9, 2014
Conditional Use
1. BA-CU-14-14. Baker, William / FVAA Sports Inc. C/O J. G Baker. An Outdoor Recreational Facility /
Football Field in an RA-30 Zoning District; Buckhorn Township; PIN # 0635-93-1818.000; SR # 1409
(Oakridge Duncan Road).
2. BA-CU-15-14. Claude White Irrevocable Trust C/O Gary White / K & K Sand Company; A Sand Mine in
an RA-40 Zoning District; Johnsonville Township; PIN # 9546-89-5961.000; SR 1001 (Claude White
Road).
9
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790
FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194
FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345
FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525
FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218
FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423
FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $17,782 $10,291 $13,852 $-$104,646
Planning Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
Angier is not included in this
dataset. Angier contracts with
HC Planning at $1,833 monthly.
10
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$-$-$-$-$-$18,000 $-$-$4,500 $-$22,500
FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750
FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550
FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000
FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500
FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00
FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $5,000 $3,000 $2,000 $-$63,000
Cell Tower Fees
No cell tower fees were tracked prior to February of 02-03
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
11
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $75,000 $-$86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $-$25,000 $74,500 $500,500
FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000
FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000
FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000
FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000
FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000
FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$26,500 $-$-$108,000
Recreational Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
12
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078
FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946
FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,249
FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195
FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137
FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634
FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$-
Abandoned Manufactured Home Planning Initiative Fees
No A.M.P.I. fees were tracked prior to November of FY 05-06
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
13
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275
FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400
FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250
FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325
FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525
FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375
FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $27,425 $25,225 $19,400 $-$270,675
Enviromental Health Revenue
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
14
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600
FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200
FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700
FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600
FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400
FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500
FY 13-14 $200 $200 $200 $-$-$-$-$-$400 $600 $200 $-$1,800
Food & Lodging Revenue
Based upon fees received & processed through Central Permitting
No food & lodging fees were tracked prior to August FY 07 -08
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
15
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119
FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555
FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210
FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290
FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480
FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025
FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $27,605 $22,555 $39,485 $37,925 $20,570 $-$320,740
Public Utilities Fees
Based upon fees received & processed through Central Permitting
Includes water, sewer, sprinkler taps & water meters
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
16
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$5,000
$10,000
$15,000
$20,000
$25,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490
FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065
FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443
FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172
FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930
FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534
FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $1,023 $650 $2,446 $-
Fire Marshall Fees
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
17
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
0
500
1,000
1,500
2,000
2,500
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105
FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413
FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900
FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085
FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557
FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783
FY 13-14 263 248 174 211 187 161 203 186 319 286 265 0 2,503
Permits Issued By Month
Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
18
Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Manufactured 11 9 7 19 11 25 12 6 14 18 11 143
Single-Family 73 83 48 53 43 11 42 42 64 54 43 556
Total 84 92 55 72 54 36 54 48 78 72 54 669
0
100
200
300
400
500
600
700
800
July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Manufactured and SFH Permits
Manufactored Home Single-Family Total
19
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739
FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870
FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141
FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303
FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601
FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689
FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $6,553,020 $6,817,970 $10,994,367 $8,907,093 $8,492,767 $-$87,285,976
Residential Application Valuation By Month
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
20
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000
Recreation Fees By Township (TOTALS SINCE 10/1/06)
No recreational fees were tracked prior to October of FY 06-07
21
0
200
400
600
800
1000
1200
1400
1600
1800
2000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98
Lots By Township (TOTALS SINCE 10/1/06)
No lots were tracked prior to October of FY 06-07
22
]
0
100
200
300
400
500
600
700
800
900
1000
Township Applications YTD 13-14
Demolition -
Add/Alter Residential -
Add/Alter Non-Residential -
Stores & Other Customer Service -
Office/Bank Plaza -
Hospitals, Institutions & Schools -
Commercial Activities -
Industrial, Public Works & Utilities -
Church or other Religious -
Amusement,Social or Recreational -
Hotels/Motels -
Munufactored Homes -
Multiple family Dwellings -
Duplex Dwellings -
Single family Dwellinngs -
Other Non-residential -
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updated 6/09/2014
Harnett County Department of Public Health
Activities Summary
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett/ North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 301 2014:
Section 1. To amend the Harnett County WIA Adult Program Fund/ the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7412-465-21-02 HRA ..4009 ]ql
234-7412-465-21-04 HSA ..im too_q
234-7412-465-58-19 Travel Participant 1900
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line item .
~WvJJi L211f!h 5 -;3-l 'I
Department Head (date) . nee Offi td t sf Co nty a.7ageJ (date) ~ I I+ 5(./fl Itt;
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board/ and to the Budget
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller/ Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014
Section 1. To amend the Public Utilities South Central Wastewater Phase 1 C-1 Project PU1 005, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
577-9100-431-45-70 Interest Durinq Construction $91,209
577-9100-431-45-20 leaol & Adm $28,519
5 77-91 00-431-45-54 WW Capacity Purchase $62,690
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To budget interest during construction for debt payment and accrual, on the South Central
Waste Water Phose l C-1 Project
Deportm ~}:lo/JY County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Wheeler,
Clerk to the Boord
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. Norih Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the South Central Wastewater Project PU1002 ,Public Utilities Department, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
57 4-9100-431-45-22 Issuance Cost $16.444
57 4-9100-431-45-20 Legal ~$5,630
57 4-9100-431-45-54 WWTP Capacity Purchase .. $151,263
57 4-9100-431-45-70 Interesting During Construction $173,337
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
Explanation:
To budget June 2014 Debt service payment and June Accrual to USDA-Rural for South Central GO Debt
$13,211.000
Department Head( Date)
N~
County Manager (date) S I 2 0/ } ~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ________________________________ __
Margaret Regina Daniel. Joe Miller, Chairman
Clerk to the Board Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the South Central Wastewater Project PUlOOl ,Public Utilities Department, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
573-9100-431-45-70 lnterestinQ DurinQ Construction $42,429
573-91 00-431-45-22 Issuance Cost $42,429
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Budget draft for debt service payment June to USDA-Rural for South Central GO Debt$ 13,211,000 and
year end accrual.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the IT Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4900-410.60-53 Dues & Subscriptions $1,500
110-4900-410.58-14 Travel Admin $1,500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Needed for travel expenses for remainder of fiscal year.
APPROVALS:
~~~:n!;ea~~~,;~ GvJ---Finance Offi r )~ ount anager (date) I
--2>--)-'0 --l, f !2.-A {l "~' S: 2<-/ / r I
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the 1
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2014.
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461-44-21 Building & Equip. Rent $ 3,121.00
580-6600-46 1-58-01 Training & Meetings $ 3,121.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To send 3 Solid Waste Employees to NC SWANA MOLO to get certifications
~~~""'---6} Zo /14----""'--'~~~......;v
.ep ment Head (date) Finance Officer t ~~ l{4-aunt Manager (date) ~2 :z.//Y
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
1~lt
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
j EXPENDITURE I AMOUNT AMOUNT
l CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
I 110-5100-420-12-00 i Salaries & Wages Part-time 10,000 I i 110-5100-420-11-02 1 Salaries & Wages Separation Allowance 8700
I 110-5120-420-12-oo i Salaries & Wages Part-time 18,700
i I I
I
I
I I '-i
I I
I I
1 REVENUE AMOUNT AMOUNT r CODE NUMBER ' DESCRIPTION OF CODE INCREASE DECREASE
l
I I
i
I i _) L
EXPLANATION:
To transfer funds in the Sheriff's salaries lines to complete budget year 2013-2014.
APPROVALS:
Section 2.
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of '2014.
anager (datev).:< 0/
, and to the (I Y
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett/ North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 301 20:14:
Section 1. To amend the Sampson County WIA Dislocated Program Fund/ the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7413.465.35-27 Childcare 1000
234-7413.465.41-11 Telecommunication & Postage 2000
234-7413-465.32-72 Supportive Services 2000
234-7 413-465.58-19 Participant Travel 1000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase budget to actual award amount to cover expenditure in the above line items.
ftaJo.Pk LucAs-22-14 -" v't~
Department Head (date) Co y Man er (date)s;{~{/1/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board/ and to the Budget
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller/ Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-7300-465.11-04 NCCES Labor Distribution 1,000
110-7310-465.58-14 Travel Admin 1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To budget Travel for Parents as Teachers Program for the remainder of FY 2013-14.
APPROVALS:
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller,
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Sheriff's Execution Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
252-51 00-420-35-96 Operating -Clerk of Court 2,000
252-51 00-420-35-97 Operating -Execution Sale 1,000
252-51 00-420-35-98 Operating -NC Dept of Revenue 1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
-
EXPLANATION: To budget unemployment benefits for remainder of fiscal year in the General Fund.
APPROVALS:
I .f/ ! I~ . &
· \?,, , L'---f ' 'I, i ) \ · ' 1 t". / If 1 n ') · ·2..-----' I,. j. tn-. \.;, \'-·,! / .f J·i.,. '('.,_ V. vc.-"''-'
Department Head (date) Finance om2er (date), 1.\ .. · )') . ·(I. ounty, anager (date) /J--'J/!'1(1 . {'!).7J Jl , r-. . I J ? J I
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget r ,
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
~~\
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the PU 531 Accounts Balance, Public Utilities Department, the appropriations are
to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9030-431-60-3 3 Operating Supplies/Materials and Supplies $1,000.00
531-9000-431-60-33 Operating Supplies/Materials and Supplies $1,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Increase Collections materials and supplies for cleaning supplies.
APPROVALS:
Department Head (date)
6 Q-·'k ~ Manager (date). ( <'.' ,.j ('1 1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the·
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
J 2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Tax Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4500-410.11-00 Salaries & Wages 1,500.00
110-4500-410.12-00 Salaries & Wages/Part-Time 1,500.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
Funds needed to pay part-time employee through June 30, 2014
APPROVALS:
L¢'-li-P/1 ~--.1-H'f ~ . . «-&w~VL----~ Fin ceOffice (ate~ 1;>.-lll)r C ntyMb ager(date) r;j'7:j/fJ
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the /
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
J 2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, HRA, HSA, & Employee Clinic, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4100-410.21-02 Governing Body HRA 2.000
11 0-4100-410.21-04 Governing Body HSA 2.000
110-4150-410.21-05 Administration Employee Clinic 75
110-4150-410.21-04 Administration HSA 75
110-4180-410.21-05 Engineering Employee Clinic 1
1 1 0-4180-41 0.21-04 Engineering HSA 1
110-4300-410.21-02 Board of Elections HRA 83
1 1 0-4300-41 0.21-04 Board of Elections HSA 83
110-4500-41 0.21-02 Tax HRA 500
11 0-4500-410.21-05 Tax Employee Clinic 287
110-4500-410.21-04 Tax HSA 787
1 1 0-4600-41 0.21-04 General Services HSA 64
110-4600-410.21-05 General Services Employee Clinic 4
11 0-4600-410.22-00 General Services FICA 68
110-4910-410.21-02 IT/GIS HRA 250
110-4910-410.21-04 IT/GIS HSA 250
1 1 0-5100-420.21-02 Sheriff HRA 6,920
1 1 0-51 00-420.21-04 Sheriff HSA 6,920
110-5110-420.21-02 Sheriff Communications HRA 1,500
110-5110-420.21-04 Sheriff Communications HSA 1,500
1 1 0-5120-420.21-02 Jail HRA 4,000
11 0-5120-420.21-04 Jail HSA 4,000
EXPLANATION: To increase budget in HRA. HSA, and Employee Clinic to reflect activity for the current year.
APPROVALS:
~ ~!<~~ .
Deportmoot Head (dote( County Manager {dote) (Q I ?/ ( ~
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Boord of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, HRA, HSA, & Employee Clinic, the appropriations ore to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
1 1 0-5300-420.21-05 Emergency Services Employee Clinic 166
110-5300-420.21-04 Emergency Services HSA 166
1 1 0-5400-420.21-02 EMS HRA 2000
110-5400-420.21-04 EMS HSA 2000
1 1 0-5401-420.21-02 EMS Transport HRA 500
11 0-5401-420.21-04 EMS Transport HSA 500
11 0-5900-420.21-02 Emerg Telephone System HRA 500
1 1 0-5900-420.21-04 Emerg Telephone System HSA 500
110-7510-441.21-04 Department on Aging/RSVP HSA 641
110-7510-441.21-05 Department on Aging/RSVP Employee Clinic 158
110-7510-441.11-00 Department on Aging/RSVP Salaries & Wages 799
110-7550-441.21.02 Aging/CAP HRA 1,000
110-7550-441.21-04 Aging/CAP HSA 1,000
11 0-7 600-441.21-02 Health HRA 2,750
1 10-7 600-44 1.21-04 Health HSA 2,750
11 0-7800-441.21-02 Veterans HRA 500
11 0-7800-441.21-04 Veterans HSA 500
110-8100-450.21-02 Library HRA 500
11 0-81 00-450.21-04 Library HSA 500
11 0-8200-450.21-02 Parks & Recreation HRA 2,000
11 0-8200-450.21-05 Parks & Recreation Employee Clinic 200
11 0-8200-450.21-04 Parks & Recreation HSA 2,200
EXPLANATION: To increase budget in HRA, HSA, and Employee Clinic to reflect activity for the current year.
APPROVALS:
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment
be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Fund, HRA, HSA, & Employee Clinic, the appropriations are to
be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
53 1 -9000-431 .21-02 Admin/CSR/Meter SVCS HRA 1,250
53 1 -9000-431 .21-04 Admin/CSR/Meter SVCS HSA 1,250
531-9015-431.21-02 Water Treatment HRA 250
531-9015-431.21-04 Water Treatment HSA 250
53 1 -9020-431 .21-02 Wastewater Treatment HRA 125
531 -9020-431 .21-04 Wastewater Treatment HSA 125
531-9021-431.21-02 Wastewater Treatment SHWW HRA 1,125
531-9021-431.21-04 Waterwater Treatment SHWW HSA 1,125
531 -9025-431 .21-02 Distribution HRA 1,000
531-9025-431 .21-05 Distribution Employee Clinic 45
531 -9025-431 .21-04 Distribution HSA 1,045
531 -9030-431 .21-02 Collections HRA 250
531 -9030-431 .21-04 Collections HSA 250
EXPLANATION: To increase budget in HRA HSA, and Employee Clinic to reflect activity for the current year.
APPROVALS:
~ ;2_ . &VVV\4-I I ll
Depmtmeot Head [date) Finance fleer (do$) '!I / '!' unty anager (date) ~ 3 ) /
section 2. Copies of this budget amendment shall be funished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted ________________________________ ___
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Management Fund, HRA, HSA, & Employee Clinic, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-46 1 .21-05 Solid Waste Management Employee Clinic 176
580-6600-46 1 .21-04 Solid Waste Management HSA 176
EXPLANATION: To increase budget in HRA, HSA, and Employee Clinic to reflect activity for the current year.
APPROVALS:
Adopted ________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller. Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7500-441.26-08 Worker's Comp $ 600.00
110-7500-441.60-39 Materials & Supplies Fans $ 600.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to purchase fans for the elderly.
APPROVALS: ~\~
9t~+'r ..
Department Head ( ate)
Section 2. Copies of this budget amendment shall be furnished to the Clerk oft he Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
tSlD
day of ,2012
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7300-465-60-33 Materials & Supplies 515
110-7300-465-32-28 Demonstrations 515
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
:tNA:~~::::~~;;~= To incre~~~~line to pa invoice:~a~ l q[
11
Section 2. Copies of this budget amendment shall be lurnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Various Departments, the appropriations are to be changed as
follows·
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4150-410.25-10 Unemployment 358
110-4150-410.11-00 Administration-Salaries & Wages 358
110-4180-410.11-00 Engineering-Salaries & Wages 350
110-4180-410.11-11 Engineering-Car Allowance 350
110-4650-410.11-05 General Services-Overtime 700
110-4650-410.11-06 General Services-Camp time Payout 20
110-4650-410.11-13 General Services-Vacation Payout 983
110-4650-410.21-04 General Services-HSA 612
110-4650-410.23-00 General Services-Retirement 1,091
110-4 700-410.11-06 Facilities Maint-Comp Time Payout 205
110-4700-410.11-13 Facilities Maint-Vacation Payout 8,310
110-4700-410.21-01 Facilities Maint-Retirees Insurance 8,000
110-4700-410.21-00 Facilities Maint-Group Insurance 515
110-4800-410.11-13 Register of Deeds-Vacation Payout 4,910
110-4800-410.11-00 Register of Deeds-Salaries & Wages 4,910
110-4910-410.11-13 GIS-Vacation Payout 5A60
110-4910-410.21-01 GIS-Retiree Insurance 740
110-4910-410.23-00 GIS-Retirement 350
110-4910-410.60-53 GIS-Dues & Subscriptions 3,000
110-4910-410.11-00 GIS-Salaries & Wages 3,000
110-4910-410.21-00 GIS-Group Insurance 550
110-5100-420.11-05 Sheriff-Overtime 700
110-5100-420.11-13 Sheriff-Vacation Payout 1,260
110-5100-420.11-00 Sheriff-Salaries & Wages 1,960
110-5110-420.11-10 Communications-Holiday Payout 340
110-5110-420.11-13 Communications-Vacation Payout 985
110-5110-420.11-00 Communications-Salaries & Wages 1,325
110-5120-420.11-05 Jail-Overtime 200
110-5120-420.11-10 Jail-Holiday Payout 220
110-5120-420.11-13 Jail-Vacation Payout 800
110-5120-420.11-00 Jail-Salaries & Wages 1,220
110-5300-420.21-01 Emergency Services-Retiree Insurance 3,120
110-5300-420.21-04 Emergency Services-HSA 3,120
110-6700-429.21-01 Soil & Water-Retirees 605
110-6700-429.21-04 Soil & Water-HSA 605
110-7310-465.11-13 Parents as Teachers-Vacation Payout 3,925
110-7310-465.11-00 Parents as Teachers-Salaries & Wages 3,925
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Various Departments, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7501-441.11-13 Family Caregiver-Vacation Payout 880
110-7501-441.21-00 Family Caregiver-Group Insurance 880
110-7600-441.11-06 Health-Camp time Payout 65
110-7600-441.11-13 Health-Vacation Payout 9,580
110-7600-441.11-00 Health-Salaries & Wages 9,645
110-7700-441.25-10 Social Services-Unemployment 9,100
110-7700-441.21-00 Social Services-Group Insurance 9,100
110-7800-441.26-08 Veterans-Worker's Camp 400
110-7800-441.21-00 Veterans-Group Insurance 400
110-7930-441.23-00 Youth Services-Retirement 100
110-7930-441.21-00 Youth Services-Group Insurances 100
110-8100-450.11-13 Library-Vacation Payout 11,155
110-8100-450.11-00 Library-Salaries & Wages 11,155
EXPLANATION: To adjust budgeted funds for the remainder of the fiscal year.
APPROVALS:
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
I
1
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461.11-11 Car Allowance 2,640
5 80-6600-461.11-13 Vacation Payout 1,360
5 80-6600-461.11-00 Salaries & Wages 4,000
EXPLANATION: To adjust budgeted funds for the remainder of the fiscal year.
APPROVALS:
Department Head {date}
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431.11-13 Vacation Payout 2,380
531-9000-431.21-01 Retiree Insurance 2,380
531-9015-431.11-13 Vacation Payout 15,255
531-9015-431.21-00 Group Insurance 10,000
531-9015-431.23-00 Retirement 2,000
531-9015-431.11-00 Salaries & Wages 3,255
531-9020-431.11-13 Vacation Payout 900
531-9020-431.21-00 Group Insurance 900
531-9021-431.11-13 Vacation Payout 12,440
531-9021-431.11-00 Salaries & Wages 12,440
531-9025-431.11-13 Vacation Payout 2,280
531-9025-431.11-00 Salaries & Wages 2,280
531-9030-431.11-13 Vacation Payout 1,660
531-9030-431.11-00 Salaries & Wages 1,660
EXPLANATION: To adjust budgeted funds for the remainder of the fiscal year.
APPROVALS:
1~~~
Department Head (date) Manager (date~;, p y
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
Jun 02 14 08:4 7a
BUDGET ORDINANCE AMENDMENT
BE !T ORDAINED by the Governing Board of the County of Harnett, North Carolina, That th€ follo-......ving
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOLINT
CODE NUMBER DESCRIPTION OF CODE INCREASE
234-7408-465.58-14 Travel Ei..2.s.oo
234.7408-465.60-33 Material & Supplies
234-7408-465.58-01 Training & Meeting
Total 625.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
Total 0.00
EXPLANATION: To cover expenditure in the above line item.
Adopted thfs _____ _ day of _________________ _
p.2
AMOUNT
DECREASE
500.00
125.00
525.00
AMOUNT
DECREASE
0.00
Margaret Regina Daniel,
Interim Clerk to the Board
Timothy B. McNeill, Chairman
Hamet County Board of Commissioners
Jun 03 14 05:39a
p.2
BUDGET ORDINANCE AMENDMENT
3E IT ORDAINED by tr.e Governing Board of the County of Harnett_ North Carolina, That the folio~· ng
3mendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
iection 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
234-7406-465.58-01 Training & Meeting
234-7406-465.41-11 Telephone & Postage
rota I
REVENUE
CODE NUMBER DESCRIPTION OF CODE
fatal
EXPLANATION: To cover expenditure in the above line item.
APPROVALS: ..;? J I I ~2t A, 'ftc"' 6 '3 I lf D artmentHad {date)
Adopted this------
Margaret Regina Daniel,
Interim Clerk to the Board
day of __________________ _
AMOUII\ T AMOUNT
INCRE~s E
.sc. 00 -
so. IQ
AMOUNT-
INCRE~E
-=
0.00
DECREASE
50.00
50.00
AMOUNT
DECREASE
0.00
Timothy B. Mcl\t !ill, Chairman
Harnet County Board lf Com missioners
BUDGET ORDINANCE AMENDMENT ,
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.43-21 Maintenance & Repairs-Auto $ 1,100.00
110-7600-441.58-14 Travel-Employee $ 1,100.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to cover maintenance on vehicle for Graham Byrd.
APPROVALS: ~
Dep91lh:d~~iJ/
ro {to l
ger (Date) & ( C( ( /(
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Clerk of Court Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4402-410.41-11 Telecommunications & Postage $500
110-4402-410.60-33 Materials & Supplies $500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to cover activity for the year.
APPROVALS:
Department Head (date) ' anager (date}(nj !A/
Section 2. Copies of this budget amendment shall be furnis ed to the Clerk to the Board, and t~JnyU./
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Governing Body, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4100-410.30-04 Governing Body-Professional Services $31,000
110-4150-410.11-00 Administration-Sa I aries & Wages $16,000
110-4400-410.11-00 Finance-Salaries & Wages $15,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to cover expenditures associated with the application to the Local Government
Commission for school bond issuance and for cost allocation conducted by RobertS. Segal.
APPROVALS:
Dep~::ad (date) • Finance Officer "r~ / 20t unty anager (date) &/ 1/! ~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Special Revenue Fund, Ad Valorem Taxes, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4150-410.41-11 Telecommunication & Postage 500
1 1 0-41 50-4 1 0.22-00 FICA Tax Expense 500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Transfer money to cover Telecommunication & Postage expenses for balance of fiscal year
APPROVALS:
Adopted __________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
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3
SOUTHEASTERN ECONOMIC
DEVELOPMENT COMMISSION
ELIZABETHTOWN, NORTH CAROLINA
FINANCIAL STATEMENTS
June 30, 2013
CERTIF!ED PUBLIC ACCOUNTANTS
SOUTHEASTERN ECONOMIC
DEVELOPMENT COMMISSION
FINANCIAL STATEMENTS
June 30,2013
BOARD OF DIRECTORS
Greg Icard, Chairperson
Gary Lanier, Vice-Chairperson
Chuck Heustess, Secretary-Treasurer
Don Hughes -Brunswick
Carnell Robinson -Harnett
Randall Johnson-New Hanover
Jimmy Tate -Pender
Amy Cannon-Cumberland
Jerry Stephens -Robeson
Linda Revels -Hoke
John Swope-Sampson
Martie Butler-Richmond
Pamela Bostic-Executive Director
Exhillit
2
3
4
4
5
SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION
TABLE OF CONTENTS
June 30, 2013
FINANCIAL SECTION:
Independent Auditors' Report
Management's Discussion and Analysis
Basic Financial Statements:
Government-wide Financial Statements:
Statement of Net Position
Statement of Activities
Fund Financial Statements:
Balance Sheet -Governmental Funds
Reconciliation of the Governmental Funds Balance Sheet
to the Statement of Net Position
Statement of Revenues, Expenditures, and Changes in
Fund Balances -Governmental Funds
Reconciliation of the Statement of Revenues,
Expenditures, and Changes in Fund Balances of
Governmental Funds to the Statement of Activities
Statement of Revenues, Expenditures, and Changes in
Fund Balances -Budget and Actual -General Fund
Notes to the Financial Statements
Individual Fund Financial Schedules Section:
Schedule of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual -General Fund
Page
1-2
3-8
9
10
11
12
13
14
15-20
21
Financial Section
Thompson, Price, Scott, Adams & Co., P.A.
Post Office Box 1690
Elizabethtown, North Carolina 28337
Telephone (910) 862-8129
Fox (91 0) 862-8120
To the Honorable Chairperson and
Members ofthe Board of Directors
Southeastern Economic Development Commission
Elizabethtown, North Carolina
Independent Auditors' Report
R. Bryon Scott, CPA
Gregory S. Adams, CPA
Alan W. Thompson, CPA
We have audited the accompanying fmancial statements of the governmental activities, each major fund, and the aggregate remaining
fund information of the Southeastern Economic Development Commission, as of and for the year ended June 30, 2013, and the related
notes to the fmancial statements, which collectively comprise the Commission's basic fmancial statements as listed in the table of
contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these fmancial statements in accordance with accounting
principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal
control relevant to the preparation and fair presentation of fmancial statements that are free from material misstatement, whether due to
fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these fmancial statements based on our audit. We conducted our audit in accordance with
auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the fmancial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the fmancial statements. The
procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the fmancial
statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the
entity's preparation and fair presentation of the fmancial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall fmancial statement presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, based on our audit, the fmancial statements referred to above present fairly, in all material respects, the respective
fmancial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Southeastern
Economic Development Commission as of June 30, 2013, and the respective changes in fmancial position, and the respective
budgetary comparison for the General Fund for the year then ended in accordance with accounting principles generally accepted in the
United States of America.
Members
American Institute ofCPAs-N.C. Association of CPAs-AI CPA Division of Firms
1
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis be
presented to supplement the basic fmancial statements. Such information, although not a required part of the basic fmancial
statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part offmancial reporting
for placing the basic fmancial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United
States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic fmancial statements, and other knowledge we
obtained during our audit of the basic fmancial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary and Other Information
Our audit was conducted for the purpose of forming opinions on the fmancial statements that collectively comprise the basic fmancial
statements of the Southeastern Economic Development Commission. The combining and individual fund statements, budgetary
schedules and other schedules are presented for purposes of additional analysis and are not a required part of the basic fmancial
statements.
The combining and individual fund statements, budgetary schedules and other schedules are the responsibility of management and
were derived from and relates directly to the underlying accounting and other records used to prepare the basic fmancial statements.
Such information has been subjected to the auditing procedures applied in the audit of the basic fmancial statements and certain
additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records
used to prepare the basic fmancial statements or to the basic fmancial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America by us. In our opinion, based on our audit, the
procedures performed as described above, the combining and individual fund statements, budgetary schedules and other schedules are
fairly stated, in all material respects, in relation to the basic fmancial statements as a whole.
Thompson, Price, Scott, & Adams, Co., P.A.
Elizabethtown, North Carolina
April28, 2014
Southeastern Economic Development Commission
Management's Discussion and Analysis
As management of the Southeastern Economic Development Commission, we offer readers of the
Commission's financial statements this narrative overview and analysis of the fmancial activities of the
Southeastern Economic Development Commission for the fiscal year ended June 30, 2013. We
encourage readers to read the information presented here in conjunction with additional information that
we have furnished in the Commission's fmancial statements, which follow this narrative.
Financial Highlights
• The assets and deferred outflows of the Southeastern Economic Development Commission
exceeded its liabilities at the close of the fiscal year by $370,850 (net position).
• As of the close of the current fiscal year, the Commission's governmental fund reported
combined ending fund balances of $367,140 an increase of $50,038. Approximately 98
percent of this total amount, or $365,615 unassigned.
• At the end of the current fiscal year, unassigned fund balance for the General Fund was
$365,615, or 201 percent of the total general fund expenditures for the fiscal year.
Overview of the Financial Statements
This discussion and analysis are intended to serve as an introduction to Southeastern Economic
Development Commission's basic fmancial statements. The Commission's basic fmancial statements
consist of three components; 1) government-wide financial statements, 2) fund financial statements, and
3) notes to the financial statements (see Figure 1). The basic financial statements present two different
views of the Commission through the use of government-wide statements and fund financial statements.
In addition to the basic fmancial statements, this report contains other supplemental information that will
enhance the reader's understanding of the financial condition of the Southeastern Economic Development
Commission.
3
I
Government -wide
Financial
Statements
Required Components of Annual Financial Report
Figure 1
Management's Basic
Discussion and Financial
Analysis Statements
l
Fund
Financial
Statements
Summary Detail
Basic Financial Statements
Notes to the
Financial
Statements
The first two statements (Exhibits I and 2) in the basic financial statements are the Government-wide
Financial Statements. They provide both short and long-term information about the Commission's
fmancial status.
The next statements (Exhibits 3 through 5) are Fund Financial Statements. These statements focus on
the activities of the individual parts of the Commission government. These statements provide more
detail than the government-wide statements. There are two parts to the Fund Financial Statements: 1)
the governmental funds statements; 2) the budgetary comparison statements.
The next section of the basic financial statements is the notes. The notes to the fmancial statements
explain in detail some of the data contained in those statements. After the notes, supplemental
information is provided to show details about the Commission's individual funds. Budgetary
information required by the General Statutes also can be found in this part of the statements.
Government-wide Financial Statements
The government-wide fmancial statements are designed to provide the reader with a broad overview of
the Commission's finances, similar in format to a fmancial statement of a private-sector business. The
government-wide statements provide short and long-term information about the Commission's financial
status as a whole.
The two government-wide statements report the Commission's net position and how they have changed.
Net position are the difference between the Commission's total assets and deferred outflows of resources
and total liabilities. Measuring net position is one way to gauge the Commission's financial condition.
4
The government-wide statements are divided into one category: 1) governmental activities. The
governmental activities include most of the Commission's basic service such as economic development
and general administration. Membership assessments from the associated counties and operating grant
from the federal agency Economic Development Administration finance most of these activities.
The government-wide financial statements are on Exhibits 1 and 2 of this report.
Fund Financial Statements
The fund financial statements (see Figure 1) provide a more detailed look at the Commission's most
significant activities. A fund is a grouping of related accounts that is used to maintain control over
resources that have been segregated for specific activities or objectives. The Southeastern Economic
Development Commission, like all other governmental agencies in North Carolina, uses fund accounting
to ensure and reflect compliance (or non-compliance) with finance-related legal requirements, such as the
General Statutes or the Commission's budget ordinance. All of the funds of the Southeastern Economic
Development Commission can be divided into only one category: governmental funds.
Governmental Funds -Governmental funds are used to account for those functions reported as
governmental activities in the government-wide financial statements. All of Southeastern Economic
Development Commission's basic services are accounted for in governmental funds. This fund focuses
on how assets can readily be converted into cash flow in and out, and what monies are left at year-end
that will be available for spending in the next year. Governmental funds are reported using an
accounting method called modified accrual accounting that provides a short-term spending focus. As a
result, the governmental fund financial statements give the reader a detailed short-term view that helps
him or her determine if there are more or less fmancial resources available to finance the Commission's
programs. The relationship between government activities (reported in the Statement of Net Position and
the Statement of Activities) and governmental funds is described in a reconciliation that is a part of the
fund financial statements.
The Southeastern Economic Development Commission adopts an armual budget for its General Fund, as
required by the General Statutes. The budget is a legally adopted document that incorporates input from
the management of the Commission and the decisions of the Board about which services to provide and
how to pay for them. It also authorizes the Commission to obtain funds from identified sources to
finance these current period activities. The budgetary statement provided for the General Fund
demonstrates how well the Commission complied with the budget ordinance and whether or not the
Commission succeeded in providing the services as planned when the budget was adopted. The
budgetary comparison statement uses the budgetary basis of accounting and is presented using the same
format, language, and classifications as the legal budget document. The statement shows four columns:
1) the original budget as adopted by the board; 2) the final budget as amended by the board; 3) the actual
resources, charges to appropriations, and ending balances in the General Fund; and 4) the difference or
variance between the fmal budget and the actual resources and charges.
Notes to the Financial Statements -The notes provide additional information that is essential to a full
understanding of the data provided in the government-wide and fund financial statements. The notes to
the fmancial statements are on pages 14-19 of this report.
Interdependence with Other Entities: The Commission depends on fmancial resources flowing from, or
associated with, both the Federal Government and Member Counties. Because of this dependency, the
Commission is subject to changes in specific flows of intergovernmental revenues based on modifications
to Federal laws and Federal and County appropriations.
5
Government-Wide Financial Analysis
The Southeastern Economic Development Commission's Net Position
Figure 2
Governmental Activities
2013 2012
Assets
Current and other assets $ 382,385 $ 323,624
Capital assets 3,710 2,768
Total assets $ 386,095 $ 326,392
Deferred Outflows of Resources
Prepaid e:xpense 170 1,280
Total deferred outflows of resources 170 1,280
Liabilities
Current and other liabilities: $ 15,415 $ 7,802
Total liabilities 15,415 7,002
Net Position
Net Investment in Capital Assets 3,710 2,768
Restricted for Federal Use 1,355 1,498
Unrestricted 365,785 315,604
Total net position $ 370,850 $ 319,870
As noted earlier, net position may serve over time as one useful indicator of a government's financial
condition. The assets and deferred outflows of the Southeastern Economic Development Commission
exceeded liabilities by $370,850 as of June 30, 2013. The Commission's net position increased by
$50,980 for the fiscal year ended June 30, 2013. However, $3,710 (1 %) reflects the Commission's net
investment in capital assets (e.g. machinery and equipment), less any related debt still outstanding that is
issued to acquire those items. The Southeastern Economic Development Commission uses these capital
assets to provide services to its members; consequently, these assets are not available for future spending.
Although the Commission's net investment in its capital assets is reported net of the outstanding related
debt, the resources needed to repay that debt must be provided by other sources, since the capital assets
cannot be used to liquidate these liabilities. The portion $1,355 (1 %) restricted for federal purposes is
the amount remaining from federal grants that must be maintained by the Commission for its specific
purposes. The remaining balance of $365,785 (98 %) is unassigned.
6
Southeastern Economic Development Commission's Changes in Net Position
Figure 3
Govemrr:ental Activities
2013 2012
Revenues
Program Revenues
Charges for Services $ $
Grants and Fntitlements 109,000 69,000
General Revenue
Grants and contnbutions not restricted to specific programs 121,707 121,707
Investment Earnings 1,473 2,392
Total Revenues 232,180 193,099
Expenses
Economic and Physical Developrr:ent 181,200 133,263
Total Expenses 181,200 133,263
Increase(Decrease) in Net Position 50,980 59,836
Net Position, beginning 319,870 260,034
Net Position, ending $ 370,850 $ 319,870
Governmental activities. Governmental activities increased the Commission's net assets by $50,980,
thereby accounting for 16% increase in the net assets of the Southeastern Economic Development
Commission.
Financial Analysis of the Commission's Funds
As noted earlier, the Commission uses fund accounting to ensure and demonstrate compliance with
finance-related legal requirements.
Governmental Funds. The focus of Commission's governmental funds is to provide information on
near-term inflows, outflows, and balances of usable resources. Such information is useful in assessing
the Commission's financing requirements.
The general fund is the chief operating fund of the Southeastern Economic Development Commission.
At the end of the current fiscal year, unassigned fund balance of the General Fund was $365,615 while
total fund balance reached $367, 140. As a measure of the general fund's liquidity, it may be useful to
compare both unassigned fund balance and total fund balance to total fund expenditures. Unassigned
fund balance represents approximately 201 percent of the total General Fund expenditures.
General Fund Budgetary Highlights: During the fiscal year, the Southeastern Economic Development
Commission revised the budget on several occasions. Generally, budget amendments fall into one of
three categories: 1) amendments made to adjust the estimates that are used to prepare the original budget
ordinance once exact information is available; 2) amendments made to recognize new funding amounts
from external sources, such as Federal and State grants; and 3) increases in appropriations that become
necessary to maintain services.
The Commission was able to comply with its budgetary requirements.
7
Capital Asset and Debt Administration
Capital assets. The Southeastern Economic Development Commission's investment in capital assets for
its governmental activities as of June 30, 2013, totals $3,710 (net of accumulated depreciation). These
assets include machinery and equipment.
Southeastern Economic Development Commission's Capital Assets
(Net of Depreciation)
Figure 4
Governrrental Activities
2013 2012
Equiprrent and Machinery $ 3,710 $ 2,768 ====
Additional information on the Commission's capital assets can be found in notes of the Basic Financial
Statements.
Long-term Debt. As of June 30, 2013, the Southeastern Economic Development Commission had no
debt outstanding.
Economic Factors and Next Year's Budgets and Rates
For the upcoming year, management does not expect any new grants for the Commission.
Budget Highlights for the Fiscal Year Ending June 30, 2014.
Governmental Activities: The Commission will continue its commitment to reducing the cost of
delivering services.
Requests for Information
This report is designed to provide an overview of the Southeastern Economic Development
Commission's finances for those with an interest in this area. Questions concerning any of the
information found in this report or requests for additional information should be directed to the attention
of Pamela Bostic, Southeastern Economic Development Commission, P.O. Box 921, Elizabethtown, NC
28337.
8
Basic Financial Statements
Southeastern Economic Development Commission
Elizabethtown, North Carolina
Statement of Net Position
June 30, 2013
Exhibit 1
Primary <Jovernrnent
Governmental
Activities Total
Assets
Current assets:
Cash and cash equivalents $ 381,030 $ 381,030
Restricted Cash 1,355 1,355
Total current assets 382,385 382,385
Capital assets:
Other capital assets, net of depreciation 3,710 3,710
Total capital assets 3,710 3,710
Total assets 386,095 386,095
Deferred Outflows of Resources
Prepaid expense 170 170
Total deferred outflows of resources 170 170
Liabilities
Current liabilities:
Accounts payable 15,415 15,415
Total liabilities 15,415 15,415
Net Position
Net Investment in capital assets 3,710 3,710
Restricted for Federal Use 1,355 1,355
Unrestricted 365,785 365,785
Total Net Position $ 370,850 $ 370,850
The notes to the fmancial statements are an integral part of this statement.
9
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Southeastern Economic Development Commission
Elizabethtown, North Carolina
Governmental Fund
Assets
Current Assets :
Cash Accounts:
Local Investment Account
Certificate of Deposit
Operating Account
Restricted Cash
Accounts Receivable
Total Current Assets
Deferred Outflows of Resources
Prepaid expense
Total deferred outflows of resources
Liabilities and Fund Balances
Liabilities:
Accounts Payable
Employees' Accrued Leave
Total liabilities
Fund balances:
Nonspendable
Prepaid Expenses
Restricted
Federal Funds
Unassigned
Total fund balances
Total liabilites and fund balances
Balance Sheet
June 30, 2013
Amounts reported for governmental activities in the statement of
net position (Exhibit 1) are different because:
Total fund balance, governmental funds
Capital assets used in governmental activities are not financial
resources and therefore are not reported in the funds.
Gross capital assets at historical cost $
Accumulated depreciation
Net position of governmental activities
The notes to the financial statements are an integral part of this statement.
11
36,002
(32,292)
$
$
$
Major Fund
General
135,809
221,799
23,422
1,355
382,385
170
170
9,462
5,953
15,415
170
1,355
365,615
367,140
382,555
367,140
3,710
$ 370,850
==:::::i::::=
Exhibit 3
Southeastern Economic Development Commission
Elizabethtown, North Carolina
Statement of Revenues, Expenditures, and Changes in Fund Balances -
Governmental Fund
For the Year Ended June 30, 2013
Revenues:
Federal Grants
Local Grants
Membership Assessments
Investment Earnings
Total Revenues
Expenditures:
Current
Personnel
Fringe Benfits
Travel and Per Diem
Space and Equipment Rental
Equipment and Maintenance
Contracted Services
Miscellaneous
Total Expendtures
Excess (deficiency) of revenues over expenditures
Net change in fund balance
Fund Balance, beginning
Fund Balance, ending
$
$
Major Fund
General
63,000
46,000
121,707
1,473
232,180
73,962
19,116
28,205
8,363
4,261
38,800
9,435
182,142
50,038
50,038
317,102
367,140
The notes to the financial statements are an integral part of this statement.
12
Exhibit 4
Southeastern Economic Development Commission
Elizabethtown, North Carolina
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balance
to the Statement of Activities
Governmental Fund
For the Year Ended June 30, 2013
Amounts reported for governmental activities in the statement of activities are
different because:
Net changes in fund balances -total governmental funds
Governmental funds report capital outlays as expenditures. However, in the
Statement of Activities the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense. This is the
amount by which depreciation exceeds capital outlay.
Capital outlay expenditures which were capitalized
Depreciation expense for governmental assets
Total changes in net position of governmental activities.
The notes to the financial statements are an integral part of this statement.
13
$ 1,673
(731)
Exhibit 4
$ 50,038
942
$ 50,980
Southeastern Economic Development Commission Exhibit 5
Elizabethtown, North Carolina
Statement of Revenues, Expenditures, and Changes in Fund Balances -Budget and Actual
General Fund
For the Year Ended June 30, 2013
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Federal Grants $ 63,000 $ 63,000 $ 63,000 $
Local Grants 46,000 46,000
Membership Assessments 121,707 121,707 121,707
Investment Earnings 2,000 2,000 1,473 (527)
Total Revenues 186,707 232,707 232,180 (527)
Expenditures:
Current:
Personnel 78,000 81,320 73,962 7,358
Fringe Benefits 19,050 19,050 19,116 (66)
Travel and Per Diem 32,650 32,650 28,205 4,445
Space and Equipment Rental 8,180 8,180 8,363 (183)
Equipment and Maintenance 7,250 7,250 4,261 2,989
Contracted Services 2,800 32,300 38,800 (6,500)
Miscellaneous 12,025 18,525 9,435 9,090
Total Expenditures 159,955 199,275 182,142 17,133
Revenues Over (Under) Expenditures 26,752 33,432 50,038 16,606
Fund Balance Appropriated (26,752) (33,432) (16,606)
Net Change in Fund Balance $ $ 50,038 $
Fund Balance, beginning 317,102
Fund Balance, ending $ 367,140
The notes to the financial statements are an integral part of this statement.
14
Southeastern Economic Development Commission
Notes to the Financial Statements
For the Fiscal Year Ended Jllile 30,2013
NOTE I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accollilting policies of the Southeastern Economic Development Commission (the Commission) conform to generally
accepted accollilting principles as applicable to governments. The following is a summary of the more significant accounting
policies.
A Reporting Entity -The Southeastern Economic Development Commission (the Commission) is an economic development
commission serving Bladen, Brunswick, Columbus, Cumberland, Harnett, Hoke, New Hanover, Pender, Richmond,
Robeson, Sampson and Scotland counties located in North Carolina.
B. Basis ofPresentation
Government-wide Statements: The statement of net position and the statement of activities display information about the
primary government (the Commission). These statements include the financial activities of the overall government.
Eliminations have been made to minimize the double collilting of internal activities. Governmental activities generally are
financed through membership assessments and other non-exchange transactions.
The statement of activities presents a comparison between direct expenses and program revenues for each function of the
Commission's governmental activities. Direct expenses are those that are specifically associated with a program or
function and, therefore, are clearly identifiable to a particular function. Indirect expense allocations that have been made in
the funds have been reversed for the statement of activities. Program revenues include (a) fees and charges paid by the
recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the
operational or capital requirements of a particular program. Revenues that are not classified as program revenues,
including all assessments, are presented as general revenues.
Fund Financial Statements: The fund fmancial statements provide information about the Commission's funds.
Separate statements for each fund category-governmental-are presented. The emphasis of fund fmancial statements is
on major governmental funds; each displayed in a separate column. All remaining governmental funds are aggregated
and reported as nonmajor funds.
The Commission reports the following major governmental fund:
General Fund-The General Fund is the primary operating fund of the Commission. The General Fund accounts for all
financial resources except those that are required to be accounted for in another fund. The primary revenue sources are
membership assessments from member counties, State and federal grants and investment income. The primary
expenditures are for economic development.
The Commission has no non-major funds.
C. Measurement Focus and Basis of Accounting
In accordance with North Carolina General Statutes, all funds of the Commission are maintained during the year using the
modified accrual basis of accounting.
Government-wide Fund Financial Statements. The government-wide fund fmancial statements are reported using the
economic resources measurement focus. The government-wide fund fmancial statements are reported using the accrual
basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred,
regardless of when the related cash flows take place. Non-exchange transactions, in which the Commission gives (or
receives) value without directly receiving (or giving) equal value in exchange, include grants, entitlements, and donations.
Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have
been satisfied.
Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges
provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments.
Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general
revenues include all local assessments.
15
Southeastern Economic Development Commission
Notes to the Financial Statements
Governmental Fund Financial Statements. Governmental fimds are reported using the current fmancial resources
measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when
measurable and available. Expenditures are recorded when the related fimd liability is incurred, except for principal and
interest on general long-term debt, claims and judgments, which are recognized as expenditures to the extent they have
matured. General capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-
term debt and acquisitions under capital leases are reported as other fmancing sources.
D. Budgetary Data -The Commission's budgets are adopted as required by the North Carolina General Statutes. An
annual budget is adopted for the General Fund. All annual appropriations lapse at the fiscal-year end. All budgets are
prepared using the modified accrual basis of accounting. Expenditures may not legally exceed appropriations at the
functional level for all annually budgeted funds. Amendments are required for any revisions that alter total
expenditures.
E. Assets, Liabilities, Deferred Outflows!Inflows of Resources and Fund Equity
Deposits and Investments -All Deposits of the unit are made in board designated official depositories and are secured as
required by State law [G. S. 159-31]. The Commission may designate, as an official depository, any bank or savings
association whose principal office is located in North Carolina. Also, the unit may establish time deposit accounts such as
Now and Super Now accounts, money market accounts, and certificates of deposits.
State law [G.S. 159-30(c)] authorizes the Commission to invest in obligations of the United States or obligations fully
guaranteed both as to principal and interest by the United States; obligations of the State of North Carolina; bonds and
notes of any North Carolina local government or public authority; obligations of certain nonguaranteed federal agencies;
certain high quality issues of commercial paper and bankers' acceptances; and the North Carolina Capital Management
Trust (NCCMT). The securities of the NCCMT-Cash Portfolio, a SEC registered (29-7) money market mutual fimd, are
valued at fair value, which id the NCCMT's share price. The NCCMT-Term Portfolio's securities are valued at fair value.
Cash and Cash Equivalents -The Commission pools money from within its fimd to facilitate disbursement and investment
and to maximize investment income. Therefore, all cash and investments are essentially demand deposits and are
considered cash and cash equivalents. The Commission considers all highly liquid investments (including restricted cash)
with a maturity of three months or less when purchased to be cash and cash equivalents.
Restricted Cash-EDA fimds are classified as restricted cash until they are expended for their specific purpose.
Deferred outflows of resources-In addition to assets, the statement of fmancial position will sometimes report a separate
section for deferred outflows of resources. This separate financial statement element, Deferred Outflows of Resources,
represents a consumption of net position that applies to a future period and so will not be recognized as an expense or
expenditure until then. The Commission has one item that meets this criterion, prepaid expense.
Capital Assets -Purchased or constructed capital assets are reported at cost or estimated historical cost. Donated capital
assets are recorded at their estimated fair value at the date of donation. Minimum capitalization costs are $300. The
cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are
not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives:
Asset Class
Equipment
Other Improvements
16
Estimated
Useful Life
5
10
Southeastern Economic Development Commission
Notes to the Financial Statements
Compensated Absences-The vacation policy of the Commission provide for the accumulation of up to thirty days
earned vacation leave with such leave being fully invested when earned. The Commission has assumed the FIFO
method for accumulated compensated absences. For the Commission's Government-wide funds, an expense and a
liability for compensated absences and the salary-related payments are recorded as the leave is earned.
The Commission's sick leave policy provides for an unlimited accumulation of earned sick leave. Sick leave does not
vest, but any unused sick leave accumulated at the time of retirement may be used in the determination of length of
service for retirement benefit purposes. Since the Commission does not have any obligation for the accumulated sick
leave until it is actually taken, no accrual for sick leave has been made.
F. Net Position/Fund Balances
Net Position -Net position in government-wide and proprietary fund financial statements are classified as net investment
in capital assets, net of related debt; restricted; and unrestricted. Restricted net position represent constraints on resources
that are either a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments orb)
imposed by law through state statute.
Fund Balances
In the governmental fund fmancial statements, fund balance is composed of five classifications designed to.disclose the
hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classifY fund balances as follows:
Nonspendable Fund Balance-This classification includes amounts that cannot be spent because they are either (a) not
in spendable form or (b) legally or contractually required to be maintained intact.
Prepaid Insurance -Portion of fund balance that is not an available resource because it represents the year-end
balance of prepaid insurance, which are not spendable resources.
Restricted Fund Balance -This classification includes amounts that are restricted to specific purposes externally
imposed by creditors or imposed by law.
Restricted for Federal Purposes -Portion of fund balance that is remaining from the federal grant that is to be
used in the future.
Restricted for Stabilization by State statute -Portion of fund balance that is restricted by State Statute [G.S.
159-8(a)].
Committed Fund Balance -Portion of fund balance that can only be used for specific purposes imposed by majority vote
by quorum of Southeastern Economic Development Commission's governing body (highest level of decision-making
authority). Any changes or removal of specific purpose requires majority action by the governing body.
Assigned fund balance -Portion of fund balance that Southeastern Economic Development Commission board members
intends to use for specific purposes.
Subsequent year's expenditures -Portion of fund balance that is appropriated in the next year's budget that is not
already classified in restricted or committed. There is none for the current year.
Unassigned fund balance -The portion of fund balance that has not been restricted, committed, or assigned to specific
purposes or other funds.
17
Southeastern Economic Development Commission
Notes to the Financial Statements
F. Revenues and Expenditures
Economic Dependency -The Commission receives a substantial amount of support from the member counties as
membership assessments. The Commission also receives large part of its income from a single grant. These combined
amounts are over 99% of total revenues.
NOTE 3: STEWARDSHIP, COMPLIANCE AND ACCOUNT ABILITY
Significant Violations of Finance-Related Legal and Contractual Provisions
There were no material violations of general statutes.
NOTE 4: DETAIL NOTES ON ALL FUNDS
Deposits -All the deposits of the Commission are either insured or collateralized by using one of two methods. Under the
Dedicated Method, all deposits that exceed the federal depository insurance coverage level are collateralized with securities
held by the Commission's agent in their name. Under the Pooling Method, which is a collateral pool, all uninsured deposits
are collateralized with securities held by the State Treasurer's agent in the name of the State Treasurer. Since the State
Treasurer is acting in a fiduciary capacity for the Commission, these deposits are considered to be held by the Commission's
agent in their name. The amount of the pledged collateral is based on an approved averaging method for non-interest bearing
deposits and the actual current balance for interest-bearing deposits. Depositories using the Pooling Method report to the
State Treasurer the adequacy of their pooled collateral covering uninsured deposits. The State Treasurer does not confirm this
information with the Commission or the escrow agent. Because of the inability to measure the exact amounts of collateral
pledged for the Commission under the Pooling Method, the potential exists for undercollaterization, and this risk may increase
in periods of high cash flows. However, the State Treasurer of North Carolina enforces strict standards offmancial stability
for each depository that collateralizes public deposits under the Pooling Method. The Commission has no formal policy
regarding custodial credit risk for deposits, but relies on the State Treasurer to enforce standards of minimum capitalization for
all pooling method fmancial institutions and to monitor them for compliance. The Commission complies with the provisions
of G .S. I 59-3 I when designating official depositories and verifYing that deposits are properly secured.
At June 30, 20I3, the Commission's deposits had a carrying amount of$382,385 and a bank balance of$382,8I5. All ofthe
bank balance for the Commission was fully covered by federal depository insurance.
18
Southeastern Economic Development Commission
Notes to the Financial Statements
Capital Assets
A summary of changes in the Commission's capital assets follows:
Beginning Ending
Balances Increases Decreases Balances
Governmental Activities:
Capital Assets Being Depreciated:
Equipment and Machinery $ 34,329 $ 1,673 $ 36,(XJ2
Total Capital Assets Being Depreciated: 34,329 1,673 36,002
Less Accumulated Depreciation
Equipment and Machinery 31,561 731 32,292
Total Accumulated Depreciation 31,561 $ 731 $ 32,292
Governmental Activity Capital Assets, net $ 2,768 $ 3,710
Primary GJvemment
Depreciation expense was charged to functions/programs of the primary government as follows:
Economic Development $ 731
Total Depreciation Expense $ 731
B. Liabilities
I. Pension Plan Obligations
a. Local Governmental Employees' Retirement System
1. Plan Description -The Commission contributes to the statewide Local Government Employees' Retirement System
(LGERS), a cost-sharing multiple-employer defined benefit pension plan administered by the State of North Carolina.
LGERS provides retirement and disability benefits to plan members and beneficiaries. Article 3 of G.S. Chapter I28
assigns the authority to establish and amend benefit provisions to the North Carolina General Assembly. The Local
Governmental Employees' Retirement System is included in the Comprehensive Annual Financial Report (CAFR) for the
State of North Carolina. The State's CAFR includes financial statements and required supplementary information for
LGERS. That report may be obtained by writing to the Office of the State Controller, 1410 Mail Service Center,
Raleigh, North Carolina 27699-14IO, or by calling (9I9) 981-5454.
2. Funding Policy-Plan members are required to contribute six percent of their annual covered salary. The Commission
is required to contribute at an actuarially determined rate. For the Commission, the current rate for employees is 6.74% of
annual covered payroll. The contribution requirements of members for the Commission are established and may be
amended by the North Carolina General Assembly. The Commission's contributions to LGERS for the years ended June
30, 2013, 20I2, and 20I I were $4,065, $4,002, and $3,695, respectively. The contributions made by the Commission
equaled the required contributions for each year.
b. Other Employment Benefits -The Commission has elected to provide death benefits to employees through the Death
Benefit Plan for members of the Local Governmental Employees' Retirement System (Death Benefit Plan), a multiple-
employer, State-administered, cost-sharing plan funded on a one year term cost basis. The beneficiaries of those
employees who die in active service after one year of contributing membership in the System, or who die within I 80 days
after retirement or termination of service and have at least one year of contributing membership service in the System at
the time of death are eligible for death benefits. Lump sum death benefit payments to beneficiaries are equal to the
employees' I2 highest months' salary in a row during the 24 months prior to the employee's death, but the benefit may not
exceed $50,000 or be less than $25,000. All death benefit payments are made from the Death Benefit Plan. The
Commission has no liability beyond the payment of monthly contributions. The contributions to the Death Benefit Plan
cannot be separated between the post-employment benefit amount and the other benefit amount. The Commission
considers this to be immaterial.
19
Deferred Outflows of Resources-Deferred outflows fo resources is prepaid expense.
Risk Management -The Southeastern Economic Development Commission is exposed to various risks of loss related to
torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The Commission has
property, general liability and auto liability. There have been no significant reductions in insurance coverage in the prior
year, and settled claims have not exceeded coverage in any of the past three years. The Commission does not carry flood
insurance, as no property is in a flood plain.
The employees of the Commission are bonded through a surety bond in the amount of$100,000 each.
Claims and Judgments-There are no pending monetary suits against the Commission as of June 30, 2013.
C. Fund Balance
The following schedule provides management with information on the portion of General fund balance that is available
for appropriation:
Total und balance-General Fund
Less:
Nonspendable-prepaid expense
Restricted by Federal Funds
Remaining Fund Balance
NOTE 5: SUMMARY DISCLOSURE OF SIGNIFICANT CONTINGENCIES
$ 367,140
170
1,355
365,615
Federal and State Assisted Programs-The Commission has received proceeds from federal and state grants. Periodic audits
of these grants are required and certain costs may be questioned as not being appropriate expenditures under the grant
agreements. Such audits could result in the refund of grant moneys to the grantor agencies. Management believes that any
required refunds will be immaterial. No provision has been made in the accompanying fmancial statements for the refund of
grant moneys.
NOTE 6: Subsequent Events
Management has evaluated subsequent events through April28, 2014, the date which the fmancial statements were available
for issue.
NOTE 7: Change In Accounting Principles/Restatement
The Commission implemented Governmental Accounting Standards Board (GASB) Statement 63, Financial Reporting of
Deferred Outflows of Resources, Deferred Jriflows of Resources, and Net Position, and Statement 65, Items Previously
reported as Assets and Liabilities, in the fiscal year ending June 30, 2013. In accordance with GASB Statement 63, the
Statement of Net Assets has been replaced with the Statement of Net Position. Items on the Statement ofNet Position are
now classified into Assets, Deferred Outflows of Resources, Liabilities, Deferred Inflows of Resources and Net Position.
20
Southeastern Economic Development Commission
Elizabethtown, North Carolina
Statement of Revenues, Expenditures, and Changes in Fund Balances-Budget and Actual
For the Year Ended June 30, 2013
Variance
Positive
Budget Actual (Negative)
Revenues:
Federal Grants $ 63,000 $ 63,000 $
Local Grants 46,000 46,000
Membership Assessments 121 '707 121,707
Investment Earnings 2,000 1,473 (527)
Total Revenues 232,707 232,180 (527)
Expenditures:
Economic and Physical Development
Personnel 81,320 73,962 7,358
Fringe Benefits 19,050 19,116 (66)
Travel and Per Diem 32,650 28,205 4,445
Space and Equipment Rental 8,180 8,363 (183)
Equipment and Maintenance 7,250 4,261 2,989
Contracted Services 32,300 38,800 (6,500)
Miscellaneous 18,525 9,435 9,090
Total Expendtures 199,275 182,142 17,133
Revenues Over (Under) Expenditures 33,432 50,038 16,606
Fund Balance Appropriated (33,432) (16,606)
Net Change in Fund Balance $ 50,038 $
Fund Balance, beginning 317,102
Fund Balance, ending $ 367,140
21